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HomeMy WebLinkAbout6/13/2000 - Regular June 13, 2000 335 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 13, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the second regularly scheduled meeting of the month of June, 2000. INRE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens None MEMBERS ABSENT: STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator, Dan O'Donnell, Assistant County Administrator INRE: OPENING CEREMONIES The invocation was given by Vice Chairman H. Odell Minnix. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1., Introduction of Daniel R. O'Donnell. Assistant County Administrator 336 June 13, 2000 Mr. Hodge introduced the new Assistant County Administrator Dan O'Donnell and announced that he was chosen from a field of 106 applicants and was the former County Administrator in Steuben County, New York and Berkeley County, West Virginia. IN RE: NEW BUSINESS 1., Reauest to advance funds for site develoDment and Droiect manaaement for the New South County Hiah School. (Diane Hyatt. Finance Director) R-O61300-1 Ms. Hyatt reported that the School Construction Committee has recommended awarding the site development contract for the new high school to Counts & Dobyns for $3,060,261, which was the second lowest bid. The low bid withdrew because they left out certain things in their bid. The budget for the site development was $4,800,000. The remaining $1,739,737 has been set aside as final site development to cover paving, curb and guttering, and landscaping. Mr. Hyatt explained that the School Board would like to award the contract as soon as possible in order to keep the project on schedule. $2,468,161 is available for site development and an advance from the County of $592,100 is necessary to award the site development contracts, and an advance of $500,000 is needed for road construction. Additionally, the School Board recently awarded a contract to Nielson Builders for $757,992 for project management. Supervisor Nickens questioned whether Branch and Associates, the low bid, had a legitimate reason to withdraw. Mr. Mahoney responded that he assumed that the School Board's counsel had reviewed the bid. Richard Flora, described what was left out of the low bid, and that it was reviewed by Mr. Lacy, the School Board's attorney. ~ June 13, 2000 337 In response to questions from Supervisors Johnson and Nickens, Mr. Flora advised that the project was in two phases because the original included curb and guttering and other plant mix. These will be bid in phase II and will be more concise. He also agreed that $30 million was the final cost approved by the Board for the total project. Supervisor Johnson advised that it was his understanding that the entire School Board and Board of Supervisors would become part ofthe Construction Committee. School Board Chairman Jerry Canada advised that the changes will be made at the next School Board meeting. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None RESOLUTION 061300-1 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS (SOUTH COUNTY HIGH SCHOOL) WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board now desires to award contracts and needs advances for the new south county high school as follows: $592,100 for site development, $500,000 for road construction, and $757,992 for project management; for a total advance of $1 ,850,092, and WHEREAS, the School Board requested an advance on June 13, 2000 of $1,850,092 for site development, road construction, and project management for the new South County high school, 338 June 13, 2000 NOW THI::KI::I-UKE BE IT KI::SUL VI::U that the (.;ounty !:Soara Will advance the sum of $1 ,850,092 for site development, road construction, and project management for the new South County high school. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ~ Reauest to advance funds for site develoDment and Droiect manaaement for the Glenvar Middle School. Finance Director) (Diane Hvatt. R-06130Q-2 Ms. Hyatt advised that the Construction Committee has recommended awarding the site development contract for Glenvar Middle School to Simpson Construction for $318,000. The budget for site development was $575,000, and the remaining $257,000 has been set aside as final site development to cover paving. At this time, an advance from the County of $318,000 is necessary to award the site development contracts. Additionally, an advance of $129,400 is needed for architect and engineering services, and survey and testing. In addition, the School Board recently awarded a contract to Nielson Builders for $226,651 for project management. This amount has been reallocated from the construction line item of the budget. An advance is needed from the County to cover this line item also. Supervisor Johnson expressed concern that he did not know what he was voting for and asked about the footprint or building plans. He also asked what the final project cost was. Mr. Flora, Executive Assistant for Operations, advised that the plans were 51 % complete in February; that the footprint is the same as 1 and 1/2 years ago; and that the final cost of the project is $8,273,283. June 13, 2000 339 - Supervisor Johnson expressed concern about the increases in the cost of the project from $3 million to $6 million, and now $8 million, and advised that he would vote against the appropriation. Supervisor Church responded that the cost has been discussed at the last three or four meetings and commended the School Board and Dr. Weber. Supervisor Nickens advised that he considered the allocation of $8.2 million for the Glenvar project as fiscally irresponsible and suggested that the School Board provide information to all five Board members at the same time. He advised he would not support the appropriation. Supervisor McNamara disagreed and pointed out that the original $3.3 million estimate was obsolete. Dr. Weber responded to questions and advised that she would assure that all the Board members have all information from the Construction Committee meetings, and that the hill behind the building will be removed for two classrooms. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Minnix, Church, McNamara Supervisor Johnson, Nickens RESOLUTION 061300-2 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS (GLENVAR MIDDLE SCHOOL) WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and 340 June 13, 2000 WHEREAS, the School Board also desires to award contracts and needs advances tor the Glenvar Middle School as follows: $318,000 for site development and $129,300 for the remaining architecture and engineering costs, value engineering, and survey/testing, and $226,651 for project management; for a total advance of $673,951, and WHEREAS, the School Board requested an advance on June 13, 2000 of $673,951 for site development, architecture and engineering, value engineering, survey/testing, and project management, NOW THEREFORE BE IT RESOLVED that the County Board will advance the sum of $673,951 for site development, architecture and engineering, value engineering, survey/testing, and project management for Glenvar Middle School On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: Supervisors Johnson, Nickens ~ Reauest for $169.156 aDDroDriation to cover increased aasoline costs. (Anne Marie Green. General Services Director) A-061300-3 Ms. Green reported that during the past year, the cost of petroleum products has risen dramatically and was not anticipated during the current budget process. The price per gallon for gasoline has risen from $0.58 in July 1999 to $0.98 per gallon, an increase of 64%. The cost of diesel fuel has risen by 66%. Spring and summer months are traditional heavy use periods for County vehicles due to the increase in parks and recreation activities and air conditioning usage. The current budget is $244,332 and staff anticipates the year end cost to be $413,488, resulting in a deficit of $169,156 in the County garage budget. Ms. Green requested an appropriation of $169,156 from the General Fund Unappropriated Balance to cover the deficit. In response to a question from Supervisor Nickens, Mr. Mahoney explained that the State Code does not allow a local government to run a deficit. Supervisor Nickens advised that he thought the Code referred to the entire budget not June 13, 2000 341 just one category. Mr. Hodge responded that the report can be received as informational only with no appropriation if the Board desired. Supervisor Nickens moved to recognize and accept the cost overrun in the Department of General Services not to exceed $169,156, but withdrew his motion after additional discussion. Supervisor Johnson moved to appropriate $169,156 and that any funds remaining at the end of the fiscal year will be returned to the general fund. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ~ Reauest to amend the County's Vehicle Utilization Policy to reimburse emDloyees for Dersonal use of yehicles at the rate allowed by the Internal Revenue Service. Finance Director) (Diane Hyatt. R-061300-4 Ms. Hyatt reported that the County's Vehicle Utilization Policy currently allows reimbursement for employees using their personal vehicles for County business at the rate of $0.27 per mile. The Internal Revenue Service (IRS) allows reimbursement of personal use at $0.325 per miles and she recommended that the County policy be amended to reflect the IRS amount, and be adjusted administratively in the future to reflect the IRS reimbursement rate. In response to questions, she explained that the County has always followed the state reimbursement and the state has changed their reimbursement rate 342 June 13, 2000 = to $0.325 per mile; and that she did not have details on the amount paid to employees for use of their personal vehicle on County business. Supervisor Johnson moved to approve the staff recommendation, but Supervisor Nickens offered a substitute motion that staff bring back information on County business mileage driven in personal vehicles. Supervisor Johnson withdrew his motion. Mr. Hodge requested that the Board approve the new mileage reimbursement and that staff will bring back a report on mileage reimbursement for use of personal vehicles. Supervisor Church moved to approve the amendment to the Vehicle Utilization Policy. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara Supervisor Nickens RESOLUTION 061300-4 AMENDING THE VEHICLE UTILIZATION POLICY TO REIMBURSE EMPLOYEES AT THE RATE ALLOWED BY THE INTERNAL REVENUE SERVICE FOR THE USE OF PERSONAL VEHICLES IN THE CONDUCT OF COUNTY BUSINESS WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia (the "County") implemented on June 13, 1988 the Vehicle Utilization Policy ("Policy")as adopted on May 24, 1988 and WHEREAS, the rate for reimbursement of employees using personal vehicles in the performance of their assigned duties in the Policy is currently $0.27; and WHEREAS, the rate currently authorized by the Internal Revenue Service for reimbursement is $0.325 per mile; NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County that the County's Vehicle Utilization Policy is hereby amended to allow reimbursement to employees for the use of their personal vehicle in the performance of their assigned duties at the rate approved by the Internal Revenue Service for mileage driven on or after July 1, 2000. The Board also authorizes the County Administrator and/or the Director of Finance to adjust this rate as needed in the future to adequately reflect the reimbursement rate established by the Internal Revenue Service. On motion of Supervisor Church to adopt the resolution and approve the amendment, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, McNamara NAYS: Supervisor Nickens June 13, 2000 343 §.. Resolution adoDting the FY 2000-2001 salaries for the County Administrator and County Attorney. County Attorney) (Paul M. Mahoney. R-061300-5 There was no discussion. Supervisor McNamara moved to increase salaries by 4% and set the County Administrator's salary at $119,128.41 and the County Attorney's salary at $101,433.92. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None RESOLUTION 061300-5 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 2000-2001. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $114.546.54 to $119.128.41. 2. That the annual salary for the County Attorney shall be increased from $97.532.61 to $101.433.92. 3. That the effective date for the establishment of these salaries shall be July 1, 2000. On motion of Supervisor McNamara to adopt the resolution and increase salaries by 4% and set County Administrator salary at $119,128.41 and County Attorney salary at $101,433.92, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None INRE: FIRST READINGS OF ORDINANCES 1., First readina of ordinance amendina and reenactina Sections 21-150 "Definitions". 21-151 "LeVY of Tax: Amount". 21-152 "Payment and Collection of Tax". 21-154 "ReDort of Taxes Collected'; Remittance: Preservation of Records". 21-156 "TiDs and Service Charaes". 21-163 "Violations of Article" and 21- 344 June 13, 2000 164 of ChaDter 21 "Taxation" of the Roanoke County Code In order to Drovide for uniformity in enforcement of meals tax ordinances across the Commonwealth. (JoseDh Obenshain. Senior Assistant County Attorney) Mr. Obenshain reported that the 2000 session of the General Assembly adopted HB255 which is designed to insure uniformity in the meals tax. Following passage of the bill, a committee with representatives ofVML, VACo, the Commissioners of the Revenue Association and the food industry have worked to prepare guidelines for implementation of this legislation. The proposed ordinance amendments recognize meals tax differences between cities and counties while attempting to preserve the uniformity to the maximum extent possible. The main difference will be in the way beverages are taxed until further legislative action may occur. Mr. Obenshain advised there would be several changes before the second reading of the ordinance. Supervisor Nickens pointed out that the portion of the ordinance dealing with beverages should be specifically defined and not just listed as "occasional". Supervisor Minnix moved to approve the first reading and set the second reading for June 27,2000. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ~ First readina of ordinance authorizina Quitclaim and release of access. water. sanitarv sewer. DubUc utilities and drainaae easements within boundaries of South Concourse Drive located from the intersection of ValleyPark Drive to its cul-de- June 13, 2000 345 sac. the develoDment of ValleyPointe in the Hollins Maaisterial District. (Arnold Covey. Community DeyeloDment Director) There was no discussion and no citizens to speak on this ordinance. Supervisor Johnson moved to approve the first reading and set the second reading for June 27,2000. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ~ First readina of ordinance extending the current franchise aareement with AdelDhia (Salem) Cable for ninety days. (JoseDh Obenshain. Senior Assistant County Attorney) Mr. Obenshain reported that this ordinance will extend the current franchise agreement with Adelphia for 90 days from July 1, 2000 so that the Cable Television Committee can continue to negotiate with Adelphia. The franchise agreements were to expire originally on October 4, 1999 and were extended several times until July 1, 2000. Mr. Obenshain advised he believes this will be the last extension. Supervisor Church moved to approve the first reading and set the second reading for June 27,2000. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None G. SECOND READING OF ORDINANCES 346 June 13, 2000 1., Second readina of ordinance aDDroDriatina the funds for the fiscal year 2000-2001 budaet. (Brent Robertson. Budaet Director) 0-061300-6 Mr. Robertson reported that since the first reading, the ordinance has been increased by $291,321 to include additional revenue from the State Compensation Board for the Sheriffs Office. The Compensation Board provided eight emergency funded positions for the current year and has authorized ten for the upcoming year plus one new LIDS position. The authorized vehicle county is 430 and the number of full- time positions is 760 which represents an increase of four over the beginning of the current fiscal year. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ORDINANCE 061300-6 APPROPRIATING FUNDS FOR THE 2000-01 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 9, 2000 concerning the adoption of the annual budget for Roanoke County for fiscal year 2000-01; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23, 2000, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 23, 2000, and the second reading of this ordinance was held on June 13, 2000, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2000, and ending June 30, 2001, for the functions and purposes indicated: ~ June 13, 2000 347 Revenues: General Fund: General Government $ 112,151,025 Comprehensive Services 1,817,115 E-911 Maintenance 800,000 Law Library 41,975 Recreation Fee Class 983,248 Internal Services 2,218,629 County Garage 1,262,126 Total General Fund $ 119,274,118 Debt Service Fund $ 11,253,882 Capital Projects Fund $ 4,046,925 InternaJ Service Fund - Risk Management $ 899,070 Water Fund $ 11,852,589 Beginning Balance 3,142,680 14,995,269 Sewer Fund $ 7,942,507 Beginning Balance 4,273,335 12,215,842 School Funds: Operating $ 95,277,499 Cafeteria 3,600,000 Capital 549,215 Grant 2,967,972 Textbook 852,360 Total School Fund $ 103,247,046 Total All Funds $ 265,932,152 348 June 13, 2000 Expenditures: General Government: General Administration Board of Supervisors County Adnúnistrator Community Relations Asst. Co. Adnúnistrators Human Resourcés County Attorney Econonúc Development Total General Administration Management Services Real Estate Assessments Financial Planning Public Transportation Management and Budget Procurement Services Total Management Services $ 250,921 202,089 190,172 270,240 418,513 367,231 815,931 $ 2,515,097 $ 653,030 572,054 31,210 639,845 765,124 1,293,915 3,479,565 $ 7,434,743 $ 133,068 40,478 1,655 13,429 597,885 $ 786,515 $ 758,817 795,368 105,200 140,684 345,711 $ 2,145,780 Constitutional Officers Treasurer Commonwealth Attorney VictimlWitness Commissioner of the Revenue Clerk of the Circuit Court Sheriff's Office Care & Confinement of Prisoners Total Constitutional Officers Judicial Administration Circuit Court General District Court Magistrate J & DR Court Court Service Unit Total Judicial Administration June 13, 2000 Y9 Public Safety police $ 6,451,928 Fire and Rescue 4,999,972 Total Public Safety $ 11,451,900 Community Services General Services . $ 210,102 Solid Waste 3,780,064 Community Development 2,965,757 Building Maintenance 1,496,631 Total Community Services $ 8,452,554 Human Services Grounds Maintenance $ 1,461,480 Parks and Recreation 1,534,999 Public Health 450,484 Social Services 4,778,732 Contributions-Human service, Cultural, Tourism 397,403 Library 1,945,119 VPI Extension 87,844 Elections 206,579 Total Human Services $ 10,862,640 Non-Departmental Employee Benefits $ 1,615,664 Miscellaneous 620,000 Internal Service Charges 1,951,137 Total Non-Departmental $ 4,186,801 350 June 13, 2000 Transfers to Other Funds Transfer to Debt - General & Schools $ 8,411,807 Transfer to Capital 1,965,201 Transfer to Schools 4~,950,492 Transfer to Schools - Future Operations 1,500,000 Transfer to Schools - Dental Insurance 347,299 Transfer to Internal Services 899,070 Transfer to Comprehensive Services 879,000 Transfer to County Garage 1,262,126 Total Transfers to Other Funds $ 64,214,995 Unappropriated Balance Board Contingency 100,000 Total General Government $ 112,151,025 Comprehensive Services $ 1,817,115 E-911 Maintenance $ 800,000 Law Library $ 41,975 Recreation Fee Class $ 983,248 Internal Services Management Information Systems $ 1,558,570 Communications 660,059 Total Internal Services $ 2,218,629 County Garage $ 1,262,126 Total General Fund $ 119,274,118 June 13, 2000 3M Debt Service Fund $ 11,253,882 Capital Projects Fund $ 4,046,925 Internal Services Fund - Risk Management $ 899,070 Water Fund $ 12,371,556 Unappropriated Balance 2,623,713 14,995,269 Sewer Fund $ 9,908,053 Unappropriated Balance 2,307,789 12,215,842 School Funds: Operating $ .95,277,499 Cafeteria 3,600,000 Capital 549,215 Grant 2,967,972 Text Book 852,360 Total School Funds $ 103,247,046 Total All Funds $ 265,932,152 In addition to the above revenues and expenditures, the following beginning balance will be appropriated to the Unappropriated Balance of the respective fund: General Fund Capital Fund Future School Capital Fund $ 7,400,000 320,000 7,380,000 352 June 13, 2000 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2000, are re-appropriated to the 2000-01 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2000, and appropriations in the 2000- 01 budget. 5. That all school fund appropriations remaining at the end of the 1999-00 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2000-01. 6. Utility Fund appropriations include a transfer for repayment of the outstanding balance owed to the Water Fund by the Sewer Fund for construction projects approved in FY95-96. 7. That all General Fund appropriations remaining unexpended at the end of the 1999-00 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re- appropriated to the same department for expenditure in fiscal year 2000-01 as provided by Resolution 042396-5. 8. Revenues collected for FY99-00 that exceed revenue appropriations for the year shall be re-appropriated for specific capital expenditures as follows: Building Upgrade for Fire & Rescue $500,000 Financial System Upgrade 100,000 GASB 34- Restructure Financial Reporting 50,000 VA Western Comm. College -Site Preparation"" 32,267 Treasurer - Investment Tracking Software 41.000 Total $723,267 ""1/3 funding for 3 years On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None -, June 13, 2000 353 Classification Plan FY 2000 - 2001 354 June 13, 2000 Classification Plan FY 2000 - 2001 June 13, 2000 Classification Plan FY 2000 - 2001 356 June 13, 2000 Classification Plan FY 2000 - 2001 June 13, 2000 357 Classification Plan FY 2000 - 2001 Classification Plan FY 2000 - 2001 June 13, 2000 359 Classification Plan FY 2000 - 2001 360 June 13, 2000 Classification Plan FY 2000 - 2001 June 13, 2000 Classification Plan FY 2000 - 2001 362 June 13, 2000 Classification Plan FY 2000 - 2001 June 13, 2000 Classification Plan FY 2000 - 2001 364 June 13, 2000 ~ Second readina of ordinance to increase the salaries of the members of the Board of SuDervisors of Roanoke County Dursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:01 of the Code of Virainia. (Paul Mahoney. County Attorney) 0-061300-7 Mr. Mahoney reported that the ordinance increases salaries by 4%. There were no changes from the first reading, Supervisor Johnson moved to adopt the ordinance increasing salaries by 4% to $12,658.97. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ORDINANCE 061300-7 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1- 46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $12,172.09 by Ordinance 052799-12 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 23, 2000; the second reading was held on June 13, 2000. June 13,2000 365 = NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 ofthe 1950 Code of Virginia, as amended. The new annual salaries shall be $12.658.97 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1 ,800 and the vice-chairman of the Board will receive an additional sum of $1 ,200. This ordinance shall take effect on July 1, 2000. On motion of Supervisor Johnson to adopt the ordinance increasing salaries by 4% to $12,658.97, and carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None INRE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1., Second readina of ordinance authorizina the grantina of an easement to James Leslie Duaaer and Melvie Harkleroad Duaaer in connection with their use of a Dortion of County Tank Lot No. 3 located at 5417 Scout Circle (Route 1240) in Cherokee Hills. Catawba Maaisterial District. (Paul Mahoney, County Attorney) 0-061300-8 There was no discussion and no citizens to speak on this ordinance. Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ORDINANCE 061300-8 AUTHORIZING THE GRANTING OF AN EASEMENT TO JAMES LESLIE DUGGER AND MELVIE HARKLEROAD DUGGER IN CONNECTION WITH THEIR USE OF A PORTION OF COUNTY TANK LOT NO. 3 LOCATED AT 5417 SCOUT CIRCLE (ROUTE 1240) IN CHEROKEE HILLS .../ 366 June 13, 2000 ~ WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land located in Cherokee Hills at 5417 Scout Circle (Route 1240) known as County Tank & Well Lot No.3 (Tax Map No. 54.04-6-41); and WHEREAS, James Leslie Dugger and Melvie Harkleroad Dugger currently own an adjoining parcel of land located at 5409 Scout Circle (Lot 2, Block 9, Section 1, Cherokee Hills, Tax Map No. 54.04-6-40); and WHEREAS, the Duggers need to acquire an easement approximately 12' wide and 50' long for use as a driveway as shown on a survey prepared by Balzer and Associates, Inc. dated June 26, 1986, attached hereto; and WHEREAS, the proposed easement does not conflict with the present or proposed County use of Tank Lot No.3; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the granting of this easement was held on May 23,2000; and a second reading and public hearing was held on June 13, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject easement area does not conflict with other public uses and is hereby declared to be surplus; and 2. That conveyance to James Leslie Dugger and Melvie Harkleroad Dugger of a driveway easement approximately 12 feet wide and 50 feet long upon, over, and across a portion of County Tank & Well Lot No.3 located at 5417 Scout Circle as shown on a "Survey for James Leslie Dugger and Melvie Harkleroad Dugger, 5409 Scout Circle, Lot 2, Block 9, Section 1, Cherokee Hills, Roanoke County, Virginia, Surveyed June 26, 1986" by Balzer & Associates, Inc., attached hereto, is authorized. 3. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the granting of this easement, all of which shall be on form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RE: CONSENT AGENDA R-O61300-9. R-061300-9.b. R-061300-9.e. R-061300- 9.f Supervisor McNamara moved to adopt the Consent Resolution after discussion of Item 4. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None "'"-- June 13, 2000 367 RESOLUTION 061300-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 13, 2000, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of Committee appointments to the Board of Zoning Appeals, the Parks and Recreation Advisory Commission, the Roanoke Valley-Alleghany Regional Commission and the Roanoke Valley Resource Authority. Resolution establishing the Court-Community Corrections Alcohol Safety Action Program Policy Board and appointment of a representative from Roanoke County. 2. 3. Designation of voting delegate to the National Association of Counties Conference, July 14 - 18, 2000. Request to approve the recommendations of the United Way Committee concerning budget allocations to the human service agencies for fiscal year 2000-2001. 4. 5. Acceptance of South Concourse Drive into the Virginia Department of Transportation Secondary System. Acceptance of Forest Acre Court into the Virginia Department of Transportation Secondary System, 6. 7. Donation of a 20' drainage easement across Lot 2, Forest Acres, Phase II (Tax Map No. 25.01-3-2) by Ben H. Owens, Trustee, and Mary D. Owens, Trustee, for the Owens Trust. Request from School Administration to accept and appropriate $21,000 to Special Education Experience Conference. 8. 9. Request from School Administration to accept and appropriate $1,460 ISAEP Grant to purchase computer hardware. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. ." 368 June 13, 2000 On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None Supervisor Nickens asked for a comparison between the recommendation of the United Way Committee for the upcoming year and the allocations for the current year. RESOLUTION 061300-9.b ESTABLISHING THE MEMBERSHIP OF THE COURT-COMMUNITY CORRECTIONS ALCOHOL SAFETY ACTION PROGRAM POLICY BOARD AND APPOINTING A REPRESENTATIVE FROM ROANOKE COUNTY WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, is establishing, by joint action of the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke and Salem, the membership of the regional Policy Board of the Alcohol Safety Action Program (ASAP) to serve the region composed of those Counties and Cities. WHEREAS, the General Assembly of Virginia has, by statute codified as Virginia Code §18.2-271.1(H), provided that any county, city, town, or any combination thereof may establish and operate alcohol safety action programs in connection with highway safety, and that each such program shall operate under the direction of a local independent policy board chosen in accordance with procedures approved and promulgated by the Commission on VASAP; and WHEREAS, the Commission on VASAP has approved and promulgated such procedures, which are set out in 24 Virginia Administrative Code 35-20-180; and WHEREAS, Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Clifton Forge, Covington, Lexington, Roanoke and Salem have established and do operate the Court-Community Corrections Alcohol Safety Action Program, which is a regional alcohol safety action program in connection with highway safety, and the Commission on VASAP has approved and promulgated procedures for the policy board of that regional alcohol safety action program to be reconstituted; NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, in accordance with the procedures approved and promulgated by the Commission on VASAP, and pursuant to the authority granted to this Board by Virginia Code §15.2-1411 (and the organic law of the Commonwealth) (and the Charter of this County): June 13, 2000 369 - 1. That one member of the policy board shall be appointed by the governing body of each participating jurisdiction, and the remaining members of the policy board shall be selected by those appointees in accordance with law and regulations. 2. That this Board hereby appoints Chief Ray Lavinder, Roanoke County Police Department, to the policy board for a period of two years, commencing July 1, 2000. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 061300-9.e REQUESTING ACCEPTANCE OF SOUTH CONCOURSE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street ReQuirements of the Virginia Department of Transportation, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street ReQuirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street ReQuirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: Supervisor McNamara None ReQuired Supervisors Johnson. Minnix. Church. Nickens. McNamara None None RESOLUTION 061300-9.f REQUESTING ACCEPTANCE OF FOREST ACRE COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM 370 June 13,2000 - WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street ReQuirements of the Virginia Department of Transportation, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Reauirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Reauirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moyed By: Seconded By: Yeas: Nays: Absent: SuDervisor McNamara None ReQuired SuDervisors Johnson. Minnix. Church. Nickens. McNamara None None INRE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS:None 1., ~ General Fund UnaDDrODriated Balance CaDital Fund UnaDDroDriated Balance ~ ~ Board Contlnaency Fund Future School CaDital Reserve June 13, 2000 371 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SuDervisor Church: He announced that Valleyfest was held on June 9 and 10 at Green Hill Park and was a huge success. He thanked Eddie Ford, Parks and Recreation, other staff, and the sponsors of the event. SuDervisor McNamara: (1) He asked that Mr Hodge and staff revisit the ordinance the does not allow side yard parking of boats. Supervisor Johnson advised that there should be a community standard on this issue. Mr. Mahoney recommended that the Planning Commission review the issue first. Supervisor McNamara requested that Mr. Hodge bring back a proposed schedule for considering this issue. (2) He announced that the Board members, School Board and staffs met to review the recommendations of the committees formed after the Allah Retreat. He advised that the Teacher Effectiveness Committee came up with some innovative ideas to reduce classroom size. (3) He advised that he met with School Board members Canada and Stovall and Superintendent Weber concerning redistricting and advised that the public hearing for comment will be held on June 20, 2000 at 7 p.m. at Cave Spring High School. (4) He pointed out that in two years, there will not be overcrowded conditions at Cave Spring High School and the County will have two good middle schools. (5) He reported that he had lunch with Roanoke City's mayor-elect Ralph Smith and he is looking forward to working with him. INRE: SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION Chairman McNamara presented awards to Dr. George K. Bowers, who was not present, for his work with Good Samaritan Hospice; Dr. Douglas E. Pierce, for volunteering at the Free Clinic; Herman R. Anneveldt, as a tutor for men in the drug and alcohol recovery program at the Rescue Mission; Ray E. Straub, for his volunteer work 372 June 13, 2000 with LOA Area Agency on Aging; Paul D. Bailey, for his work on the Roanoke County Parks and Recreation Commission; King Harvey, Jr., for his work in the North Lakes community; and Jane Renick for youth support services. A reception honoring these individuals followed the presentation. INRE: RECESS Chairman McNamara declared a recess at 5:30 p.m. Supervisor Minnix left the meeting at 5:40 p.m. INRE: WORK SESSIONS (4TH FLOOR CONFERENCE ROOM) 1., Work Session on Dreliminarv road Dlans for Route 11/460 imDrovements. (Arnold Covey. Community DeveloDment Director) The Work Session was held from 5:45 p.m. to 6:20 p.m. and presented by Jeff Echols, Resident Engineer, Virginia Department of Transportation (VDOT) and Rob Carey, VDOT. Mr. Echols reported that the current traffic count on Route 11/460 exceeds 20,000 vehicles per day and is an alternate route to 1-81. The road was added to the Six Year Plan in 1997 with $500,000 for preliminary engineering work. In 1998, an additional $500,00 was added. No additional funding was added in 1999, but the project was designated a federally funded project. In 2000, $13 million was designated for this project. Mr. Echols advised that Route 11/460 will be built as a four lane divided road with paved shoulders and curb and guttering. VDOT plans to hold a public information meeting in the fall of 2000 and the public hearing will be held in the fall of June 13, 2000 373 2001. The rights of way will be acquired beginning in the spring of 2002 and the project will be advertised to contractors in the spring of 2005. The total project is estimated to cost $19 million, County Planner Terry Harrington advised that staff will start this summer to look at the corridor for landscaping, parking, signage and redevelopment similar to the Williamson Road corridor project. ~ Work Session to discuss off-road areenway Driorities. (Janet Scheid. Senior Planner) The Work Session was held from 6:20 p.m. to 6:40 p.m. and was presented by Don Witt a member of the Greenway Commission and Liz Belcher, Greenway Coordinator. Ms. Belcher presented a list of the County off-road greenway priorities as follows: (1) Wolf Creek Greenway; (2) the Roanoke River Greenway, East and West; (3) Carvin CreeklTinker Creek Greenway; (4) Glade Creek Greenway; and (5) Mudlick Creek Greenway. She explained that they evaluated each greenway and conducted field surveys and the list was narrowed down to these five projects. She updated the Board on each of the greenway projects, and presented information on the schedule, project funding and a list of grants, donations and funding for the greenways. Mr. Hodge advised that the County needs to find some funding options. Ms. Belcher advised that Roanoke City is using bond money. Mr. Witt reported that the Greenway Commission will be coming to the Board for matching funds for TEA21 and other grants in the future. ~ Work Session on Economic DeveloDment Strateaies. (Elmer Hodae. County Administrator) 374 June 13, 2000 The Work Session was deferred until July 11, 2000. ~ Work Session on DroDosed oDeratina contract with the Roanoke Valley SPCA. (John Chambliss. Assistant County Administrator) The Work Session was held from 6:45 p.m to 6:50 p.m. Mr. Chambliss reported that a meeting has been scheduled with the participating jurisdictions, the SPCA, and the architect. He advised that a plan will be in place by January 2001 and the jurisdictions will need to know the capital cost and to have a stronger voice in the operation, Mr. Chambliss was directed to bring back the proposed contract on June 27, 2000 on the Consent Agenda. Supervisor Nickens requested that all issues be resolved by December 2000. INRE: CLOSED MEETING Supervisor McNamara moved to go into Closed Meeting at 6:51 p.m., pursuant to the Code of Virginia Section 2.1-344 A (5) discussion of a prospective business or industry where no previous announcement has been made; and 2,1-344 A (1) discussion of a personnel matter. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Church, Nickens, McNamara NAYS:None ABSENT: Supervisor Minnix INRE: CERTIFICATION RESOLUTION R-061300-10 Supervisor McNamara moved to return to Open Session at 7:09 p,m. and adopt the Certification Resolution. The motion carried by the following recorded vote: June 13, 2000 375 AYES: Supervisors Johnson, Church, Nickens, McNamara NAYS:None ABSENT: Supervisor Minnix RESOLUTION 061300-10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2, Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES:Supervisors Johnson, Church, Nickens, McNamara NA YS:None ABSENT: Supervisor Minnix IN RE: ADJOURNMENT At 7:10 p.m. Chairman McNamara adjourned the meeting. 376 June 13, 2000 "~ Submitted by, Approved by, ~ .:N. ~ Mary H. Allen CMC/AAE Clerk to the Board