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HomeMy WebLinkAbout7/11/2000 - Regular ----, July 11, 2000 419 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 11, 2000 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of July, 2000. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph McNamara, Vice Chairman H. Odell "Fuzzy" Minnix, Supervisors Joseph B. "Butch" Church, Bob L. Johnson, Harry C. Nickens None MEMBERS ABSENT: STAFF PRESENT: Elmer C. Hodge, County Administrator; Joseph B. Obenshain, Senior Assistant County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Jill B. Barr, Community Relations Director IN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Director of Purchasing. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge requested that the work session on fire and rescue be moved to 420 July 11, 2000 the Board Meeting Room. Chairman McNamara moved the work session to Item J-1. Mr. Obenshain requested two items for the Closed Meeting pursuant to the Code of Virginia Section 2.1-344 A (5) economic development; and 2.1-344 A (7) probable litigation with Evangel Four-square Church. Mr. Hodge requested that Item C-3, Resolution of Appreciation to Ken Boone, be moved to July 25, 2000. Supervisor Nickens asked for a work session on the human service agency funding. INRE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS .1, Resolution of Appreciation to Charles R. Hill. former Mavor ofthe Town of Vinton. Virainia. R.071100-1 Former Mayor Hill was present to receive the resolution. He thanked the Board of Supervisors for the recognition and advised that he enjoyed working for many years with the Board and County staff. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None RESOLUTION 071100-1 OF APPRECIATION TO CHARLES R. HILL, FORMER MAYOR THE TOWN OF VINTON, FOR SERVICES TO THE ROANOKE VALLEY WHEREAS, Charles R. Hill was first elected to the Vinton Town Council in 1976, and elected as Mayor in 1980; and WHEREAS, during that period, Mayor Hill has consistently worked for the good of the entire Valley, supporting economic development projects, regional cooperation and innovative concepts; and July 11, 2000 421 WHEREAS, the citizens of Roanoke County have benefitted from Mayor Hill's dedication and contributions through his activities and leadership positions on the Fifth Planning District Commission, the Western Virginia Development Corporation, the Regional Partnership of the Roanoke Valley, the Virginia Recreational Facilities Authority, the Vinton Lions Club, and the Vinton Chamber of Commerce; and WHEREAS, under his tenure as Mayor of the Town of Vinton, many projects came to fruition including the new Vinton Municipal Building, the Vinton Farmers Market and Stage, the Vinton Industrial Park, the Wolf Creek Greenway Trail, the E911 System, the well water system serving Vinton and East Roanoke County, the new regional landfill and transfer station, the Gainsharing Agreement with Roanoke County and the Regional Fire and Rescue Training Center; and WHEREAS, Charles R. Hill has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the entire Roanoke Valley will be missed as he retires from service as Mayor of the Town of Vinton. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to CHARLES R. HILL for his years of service to the residents of the Town of Vinton and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board of Supervisors does hereby extend its sincere best wishes to Charles R. Hill for a happy and productive retirement from the Office of Mayor of the Town of Vinton. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None b Resolution of Appreciation to Dayid A. Bowers. former Mayor of the City of Roanoke. Virainia. R-0711 00-2 Former Mayor Bowers was not present and Chairman McNamara requested that the resolution be mailed to him. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None RESOLUTION 071100-2 OF APPRECIATION TO DAVID A. BOWERS, FORMER MAYOR THE CITY OF ROANOKE, FOR SERVICES TO THE 422 July 11, 2000 ROANOKE VALLEY WHEREAS, David A. Bowers, was elected to Roanoke City Council in 1984; re-elected in 1988; and was first elected Mayor of Roanoke at the General Election held on May 5, 1992, taking office on July 1, 1992; and WHEREAS, during that period, Mayor Bowers has consistentlyworkedforthe good of the entire Valley, supporting economic development projects, tourism, regional cooperation and innovative concepts; and WHEREAS, during Mayor Bowers term as Mayor, the Roanoke County Board of Supervisors and Roanoke City Council began their periodic joint meetings that have resulted in greater mutual understanding and commitment, and the successful completion of regional projects; and WHEREAS, the citizens of Roanoke Valley have benefitted from Mayor Bowers' dedication and contributions through his activities and leadership positions on the Roanoke Redevelopment and Housing Authority Board of Commissioners, Downtown Housing Task Force, and Greater Roanoke Transit Company Board of Directors; and WHEREAS, under his tenure as Mayor of the City of Roanoke, many projects came to fruition including the renovation of the Hotel Roanoke and Conference Center, creation of the Virginia Museum ofTransportation; and he helped to assure the continuing revitalization of downtown Roanoke with his support of The Riverside Centre for Research and Technology, the Art Museum of Western Virginia/lMAX theater partnership and the nearly completed Railside Linear Walk; and WHEREAS, David A. Bowers has been a good friend and neighbor to the citizens of Roanoke County, and his enthusiasm, dedication and commitment to the good of the entire Roanoke Valley will be missed as he retires from service as Mayor of the City of Roanoke. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to DAVID A. BOWERS for his years of service to the residents of the City of Roanoke and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board of Supervisors does hereby extend its sincere best wishes to David A. Bowers for a happy and productive retirement from the Office of Mayor of the City of Roanoke. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None ~ Resolution of Appreciation upon the retirement of Kenneth E. Boone. Utility Department. This item was moved to July 25, 2000 because Mr. Boone was unable to attend the meeting. July 11, 2000 423 IN RE: NEW BUSINESS .1, ReQuest to adopt a prioritized list of primary and interstate proiects to be presented at the pre-allocation public hearina for the Commonwealth Transportation Board Six-Year Improvement Plan. (Arnold Covey. Community Deyelopment Director) R-071100-3 Assistant Community Development Director George Simpson reported that the staff is requesting that the Board adopt a list of Interstate and Primary road projects to present to the Virginia Department of Transportation Pre-allocation Hearing on July 21, 2000. The projects currently on the plan include Interstate 73, Interstate 81, Route 11/460 (West Main Street), Route 221 (Brambleton Avenue), Route 311 (Catawba Valley Drive) and Route 419 (Electric Road). Mr. Simpson advised that the projects not on the plan that the County requests to be included are Route 11 (Williamson Road), Route 115 (Plantation Road) Route 220 S (from Route 419to Buck Mountain Road), Route 116 (Jae Valley Road) Bridge, and Route 460 E (Wal-Mart development). VDOT resident engineer Jeff Echols reviewed the six projects currently on the Six-year Plan. Supervisor Johnson asked if the 1-81 project through Roanoke County has been funded. Mr. Echols responded that money has been allocated for the past several years, but it will be several years before construction begins. Supervisor Johnson advised that he will be requesting noise mitigation at the appropriate time. Supervisor Minnix advised that Route 220S improvements are critical and are not even in the six-year plan. Supervisor Nickens recommended adding Route 460E near the new Wal-Mart. Supervisor Nickens moved to adopt the resolution with the addition of Route 460E (Walmart Development) and signalization of Chesnut Mountain Drive and Mountain View Road. The motion carried by the following recorded vote: 424 July 11, 2000 AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None RESOLUTION 071100-3 REQUESTING VDOT TO CONTINUE FUNDING PROJECTS CURRENTLY ON THE PLAN AND ADOPT THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR INCLUSION INTO THE 2000-2006 PRIMARY AND INTERSTATE SIX YEAR IMPROVEMENT PLAN WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHEREAS, this program is updated annually to assist in the allocation of federal and state funds for interstate, primary, and secondary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the following projects identified as "Projects on Plan" are recommended to continue to receive funding for planning and construction; and Interstate 73 - Roanoke County is very supportive of this project through southwest Virginia and looks forward to reviewing the Transportation Board and Consultant's preliminary environmental impact study and cost estimate for the proposed alignments within the Route 220 corridor. Interstate 81 - Roanoke County is very supportive of the Virginia Department of Transportation's proposed plan to increase the number of north and south travel lanes. We look forward to reviewing the prioritized segments of 1-81 and want to continue to work with local VDOT staff to develop regional cooperation of stormwater detention facilities and potential utility crossings. Route 11/460 (West Main Street) - Roanoke County is pleased this section of road made the Commonwealth's Transportation Board six-year Improvement Program and we continue to support the funding necessary to complete this necessary widening. The commercial and residential development projected to occur within this area will place additional demands on the road system that is currently providing an inadequate service level. Current traffic counts for this section show approximately 15,000 vehicles per day. Route 221 (Bent Mountain Road) - Roanoke County is requesting continued allocation of funds for this 2.3-mile road project. The residential development projected to occurwithin this area will place additional demands on the road system that is currently providing an inadequate service level. Currenttrafficcounts for this section show approximately 12,000 vehicles per day. 2. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County orforsafety improvements and are requested to be included in the VDOT Six Year Improvements Program for the 1999-05 Fiscal Year. They are listed in priority order. July 11, 2000 425 .1, Route 11 (Williamson Road) Need: Now that Route 11 has been widened from Plantation Road (Rte. 115) to Hollins College, there remains one section of three lane road from Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently a three-lane with the center lane used for turning movements. Ninety percent ofthe tracts adjacent to Williamson Road are developed for commercial use. Traffic counts: 15,000 vehicles per day from the Roanoke city limits to Peters Creek Road. This stretch of road has also been identified as an alternate route in the event of a blockage on 1-81/581. Recommended Improyements: A four-lane divided highway with appropriate cross over and turn lanes, which will complete improvement of Williamson Road from the city limits to the Botetourt County line. Cost: $12,000,000. b Route 115 (Plantation Road) Need: The existing road, 2.43 miles, is two lanes with numerous side connections to residential neighborhoods. The road needs to be improved from Roanoke City limits north to Route 11. If full funding is not available, various spot improvements, such as turn lanes, alignment and grade improvements, would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. Traffic Counts: From the Roanoke city Limits to Williamson Road, 11,000 vehicles per day. Recommended Improvements: Four lane divided highway with appropriate turning lanes. Cost: $12,000,000 - $15,000,000. ~ Route 220S (Franklin Road) Need: This section of 220 S is approximately 2.0 miles long and is a four- lane divided highway. Recently a traffic study was conducted for a commercial development and the report predicted a level of service D or F within the next of couple of years. Additional lanes and improved vertical alignment is required from Roanoke City limits south to Rte 668 (Yellow Mountain Rd). Spot improvements are needed now at the intersection 419 and 220 S. Traffic Counts: From the Roanoke City limits South is approximately 44,000 426 July 11, 2000 vehicles per day. Recommended Improvements: Additional lanes and intersection improvements. Cost: $5,000,000 - $8,000,000. Route 116 (Jae Valley Road) ~ Need: The Salem residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. Traffic Counts: From the Roanoke City limits South is approximately 4,000 vehicles per day. Recommended Improvements: Improve approaches and replace existing bridge. Cost: $3,000,000 - $4,000,000. Route 311 (Catawba Valley Road) - Intersection Improvements §. Need: This area has experienced steady growth over the last several years and the congestion at this intersection has increased. Traffic Counts: Rte 311 has an average daily traffic of 11,000 vpd and Bradshaw Road (Rte 864) carries approximately 3,200 vpd. Recommended Improyements: Construct a right hand passing lane (left turn lane). Other primary roads in Roanoke County which deserve consideration for spot improvements: ROUTE 419 (ELECTRIC ROAD) INTERSECTION IMPROVEMENTS, ROUTE 118, (AIRPORT ROAD), ROUTE 24 (WASHINGTON AVENUE) INCLUDING INTERSECTION AND SIGNALIZATION IMPROVEMENTS, AND IMPROVEMENTS A TTHE INTERSECTION OF WILLIAM BYRD HIGH SCHOOL, ROUTE 460, (CHALLENGER AVE.), LEFT AND RIGHT TURN LANES AT SEVERAL EXISTING SECONDARYS. On motion of Supervisor Nickens to adopt the resolution with addition of Route 460E (Wal-Mart Development) and signalization of Chestnut Mountain Drive and Mountain View Road, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None July 11, 2000 427 b Reauest for approval of regional storm water detention pond and acceptance of arant revenues. (Diane Hyatt. Chief Financial Officer) A-071100-4 Mr. Hodge reviewed the flood problems that Roanoke County has experienced in all areas of the County and the efforts to improve the conditions. He advised that construction of a regional storm water detention pond should be part of the construction of the new South County High School. The pond will be situated on Mudlick Creek upstream from areas that have experienced flooding problems in the past, and will significantly reduce stormwater flows and improve the water quality in the Mudlick Creek watershed. The cost to address this regional stormwater problem is $939,420, excluding the cost of the land. Mr. Hodge reported that the County has been notified that we have been awarded a $230,000 grant from the State Department of Conservation and Recreation toward this project, and $419,420 is included in site preparation bids which leaves a balance of $290,000 to be funded. Mr. Hodge advised that staff recommends appropriating the $230,000 state grant money to the regional stormwater detention project and using $290,000 of the $1 ,500,000 set aside for school operations to fund the remainder of the project. Supervisor Nickens inquired that if the County could use the funds set aside for future school operations for this purpose, why couldn't we also use it to purchase fire and garbage trucks instead of lease-purchasing the vehicles. Mr. Hodge responded that it may be four or five months before funds will be needed for the vehicles, and we need to continue to have additional funds to reduce the school construction debt. John E. Boone, Sr., 3523 Farmington Drive, spoke in support of accepting the 428 July 11, 2000 grant money and authorizing the funds for the stormwater detention pond. Supervisor McNamara advised that he felt that the County should go forward with the project now because he felt it would be shortsighted not to, and pointed out that the County may need the some of the $1.5 million for school overages. Supervisor McNamara moved to approve the funding for the detention pond and accept grant revenues. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None IN RE: FIRST READINGS OF ORDINANCES .1, First readina of ordinance to vacate a 12 foot wide public utility easement located on Roanoke County Tax Parcel #71.14-1-40. 2231 Beavers Lane. in the Vinton Maaisterial District. upon the petition of Jeffrey and Stephanie Jones. (Terrv Harrinaton. County Planner) Mr. Harrington reported that Jeffrey and Stephanie Jones acquired their property in May, and prior to closing they learned that a portion of their home lies within an unused 12 foot by 150 foot public utility easement located on their lot at 2231 Beavers Lane. They are requesting that this unused easement be vacated. This section of Fox Fire Subdivision was platted in 1977 and resubdivided in 1979, but the easement was not vacated or relocated and a portion of the house was subsequently constructed within the easement. There was no discussion and no citizens to speak. Supervisor Nickens moved to approve the first reading and set the second reading and public hearing for July July 11, 2000 429 25, 2000. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None b First readina of ordinance authorizina creation of and financina for a Local Public Works Improyement Proiect - South Drive Water Proiect. (Garv Robertson. Utility Director) Mr. Robertson reported that the wells that serve these properties are of poor quality and the Utility Department has received a petition signed by five property owners along South and East Drives to extend public water. The Utility Department has determined that the cost to extend public water lines to serve the eight properties of this area would cost $30,000. This ordinance establishes a method of financing at an interest rate of 8% for a period of up to 10 years for the initial participating property owners. The total connection fee will be $5,100 for those committing during the 90 day grace period. The cost to connect at a later date will be $7,196. There was no discussion and no citizens to speak on this ordinance. Supervisor Johnson moved to approve the first reading and set the second reading for July 25, 2000. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ~ First readina of ordinance authorizina creation of and financina for a Local Public Works Improyement Proiect - Chesterfield Court Sewer Project. (Garv Robertson. Utility Director) Mr. Robertson reported that the Utility Department received a petition for 430 July 11, 2000 public sewer service from the residents of the Chesterfield Court subdivision. Letters were sent to 36 properties on April 17, 2000 explaining the cost of the project and the requirements for approval of this project. As a result of this letter, seventeen property owners expressed a willingness to pay $4,800 for public sewer service. These results were slightly less than the required minimum of 50% participation, and staff conducted a community meeting on June 19, 2000 to discuss options. The consensus of this meeting was to eliminate four properties from the northern and southern portion of Downing Street that chose not to participate. This revision would provide public sewer to 32 properties with 17 participants. The estimated cost of the project is $130,000. It is anticipated that with 53 percent participation of property owners, funding of $61,150 from the Public Works Participation Fund will be required. Mr. Robertson recommended proceeding with this project, but allowing a 90- day grace period. Properties not participating within this time period would pay their share of construction plus 20% and full off-site facility fee should they connect at a later date. Based on present fees, the cost to connect at a later date would be $6,360. There was no discussion and no citizens to speak on this ordinance. Supervisor Minnix moved to approve the first reading and set the second reading for July 25, 2000. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None INRE: SECOND READING OF ORDINANCES .1, Second readina of ordinance authorizina execution of an aareement to clarify easement riahts and ownership in connection with a Utility Department reservoir lot on Dorset July 11, 2000 431 Drive. (Gary Robertson. Utility Director) 0-071100-5 Mr. Robertson advised there were no changes since the first reading. There was no discussion and no citizens to speak on this ordinance. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ORDINANCE 071100-5 AUTHORIZING EXECUTION OF AN AGREEMENT TO CLARIFY EASEMENT RIGHTS AND OWNERSHIP IN CONNECTION WITH A UTILITY DEPARTMENT RESERVOIR LOT ON DORSET DRIVE WHEREAS, by deed dated May 6, 1966, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, between Hidden Valley Corporation and Richard R. Hamlett Construction Company, Incorporated, Hidden Valley Corporation reserved unto itself "the tract of ground showing a reservoir and a thirty (30) ft. drive and utility easement as shown on Preliminary Plat of Section No.5, Hidden Valley Homes, made by C. B. Malcolm and Son, dated October 1, 1963," and further reserved a right of way for a 10ft. easement for water pipe line from a well on the 1.591 acre tract of Hidden Valley Water Company, Incorporated, to the reservoir, as shown on the aforesaid preliminary plat; and, WHEREAS, by deed dated April 15, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 825, page 219, Hidden Valley Corporation conveyed said "reservoir, a thirty foot drive, and utility easement", and the 10 foot easement for water pipe line, as shown on said preliminary map, to Hidden Valley Water Corporation; and, WHEREAS, by deed dated April 29, 1967, and recorded in the aforesaid Clerk's Office in Deed Book 829, page 112, Hidden Valley Water Corporation conveyed all of its assets, including but not limited to the above-described real estate, easements and rights of way, to the Roanoke County Public Service Authority, predecessor in title to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, the preliminary plat referenced above did not include a metes and bounds description of the property conveyed and now owned by Roanoke County, and a final plat of Section 5, Hidden Valley Homes, has never been recorded; and, WHEREAS, the current owners ofthe surrounding properties identified on the Roanoke County Land Records as Tax Map #76.10-5-33.2 and Tax Map #76.1 0-5-32 are Peter F. Kelly and G. Michael Burke and Donna Burke, respectively; and, WHEREAS, Peter F. Kelly has requested the right to use the 30' drive and utility easement for access to his property; and, WHEREAS, the proposed right of access does not conflict with the present or proposed County use of the reservoir lot; and, WHEREAS, it would be in the best interests of the County to obtain clarification among the property owners of an accurate description of the lot owned by Roanoke County and the rights of the adjoining property owners to the use of the 30' drive and utility easement. 432 July 11,2000 NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition, disposition andlorexchangeofinterests in real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 27, 2000, and a second reading was held on July 11, 2000. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the proposed agreement does not conflict with other public uses and will ultimately serve a public purpose, and the above-described access easement is hereby declared to be surplus; and, 3. That staff is authorized to proceed with a survey and preparation of a plat to delineate as nearly as possible the accurate boundaries of the reservoir lot, the 30' drive and utility easement, and the 10' water line easement on Dorset Drive. 4. That the County Administrator, or any Assistant County Administrator, is authorized to execute an agreement with the adjoining property owners, Peter F. Kelly and G. Michael Burke and Donna Burke to clarify the accurate boundaries of the reservoir lot and to further grant or quit-claim any rights of access or utility easements over the 30' drive and utility easement to said property owners as they may require for their respective properties. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such other documents and take such further actions on behalf of Roanoke County as may be necessary to accomplish the purpose of this action, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: CONSENT AGENDA R-071100-6: R-071100-6.f: R-071100-6.i Supervisor Minnix moved to adopt the Consent Resolution with Item 4 removed for discussion at the work session. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None RESOLUTION 071100-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA ~ July 11, 2000 433 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 11, 2000, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 2. 1. Request from schools to appropriate $57,885.75 Summer Youth Grant to the Summer Youth Employment Program. Request from schools to appropriate $131,180 Class-Size Reduction Grant to employ teachers to reduce class size. 3. Ratification of revisions to the by-laws for the Blue Ridge Community Services. 4. 5. runeJin!j for human service agencies in riscal Year 2000 2001-bttdget-. Acceptance of water facilities serving Valley Park Center, Buildings A and B. 6. Acceptance of water and sewer facilities serving Rose in the Garden, Section 4. 7. Adoption of resolution of appreciation upon the retirement of Paul B. McElvein, Police Department. Acceptance of water and sewer facilities serving Nottingham Park. 8. 9. Request from Sheriff to accept Title II and Title VI Continuation Grant from the Department of Criminal Justice Service for temporary on-call juvenile supervisionltransportation program. Acceptance of Renoir Lane and Gaugin Circle into the Virginia Department of Transportation Secondary System. 10. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with Item 4 removed to discuss at work session, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 071100-6.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF PAUL B. MCELVEIN, POLICE DEPARTMENT WHEREAS, Paul B. McElvein was first employed by Roanoke County on /' 434 July 11, 2000 = February 1, 1974 as a Deputy Sheriff and also served as Deputy Sheriff - Sergeant and Detective; and WHEREAS, Sergeant McElvein retired from Roanoke County on July 1,2000, as a Police Officer - Sergeant, after more than twenty three years of service; and WHEREAS, Sergeant McElvein attended the first training session of the Forensic Academy in Richmond and has been active in the collection and preservation of evidence since that time; and WHEREAS, as a member of a State Police Task Force, Sergeant McElvein was instrumental in investigating and solving crimes in the Roanoke Valley and other jurisdictions; and WHEREAS, Sergeant McElvein, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to PAUL B. MCELVEIN for more than twenty three years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None RESOLUTION 071100-6.1 REQUESTING ACCEPTANCE OF RENOIR LANE AND GAUGIN CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department ofTransportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Absent: Supervisor Minnix None Reauired Supervisors Johnson. Minnix. Church. Nickens. McNamara None None ""' July 11, 2000 435 IN RE: RECESS At 5:00 p.m., Chairman McNamara declared a five minute recess. IN RE: PRESENTATION AND WORK SESSION .1, Fire and Rescue Staffina Reauirements The work session was presented by Chief Rick Burch and Mr. Hodge, and was scheduled to discuss the decision to move career firefighters from Bent Mountain to Back Creek. There was a powerpoint presentation showing the criteria for allocating staff which included the number of calls, the distance between stations, opportunity for regional efforts, proximity to schools, hospitals, nursing homes, and multi-story buildings, availability of volunteers, and growth and development. Other information provided to the Board included the 1999 annual calls during career hours, showing that Back Creek received 127 calls and had no career staff, and Bent Mountain received 107 and had 3 career staff. Of the Bent Mountain calls, 43 were from Bent Mountain and 43 were from Floyd County. Supervisor Nickens asked if Floyd County would be willing to pay for some of the expenses and Mr. Hodge responded that they were willing to consider this but it may take another budget year. There was a discussion on the reaction and response times from Back Creek to Bent Mountain and the cost to convert to an all career staff which would cost an estimated $4 million to $5 million, and could increase the tax rate 14 cents to 15 cents. Supervisor Nickens pointed out that there is only one career staff at Mount Pleasant and asked how they handle calls. Chief Burch advised that use a dual dispatch with Clearbrook and Vinton and are continuing to pursue a cooperative effort with Roanoke City. The following residents spoke in support of continuing career staff at the Bent Mountain station: 436 July 11, 2000 1. RoaerVest. 7892 Five Oaks Road 2. Andrea Krochalis. 9428 Patterson Drive 3. Alan Gleiner. 10185 Bottom Creek Road 4. Eldon L. Karr. 8011 Poor Mountain Road 5. Roberta Johnson. 9964 Patterson Drive 6. Richard Herrina, 9459 Airpoint Drive 7. Sharon M. Vest. 7892 Five Oaks Road 8. Marlene Garber. 9456 Twin Falls Road 9. Teddy Crowe. 9875f Greenhouse Road Clerk to the Board Mary Allen also read into the record a letter from Kathy DeWeese, 11755 Bottom Creek Road. There was additional discussion on the possible ways to resolve the problem. Supervisor Church pointed out that life saving activities should be the number one priority. Supervisor Nickens agreed with Supervisor Church, and suggested that the staff look at the county-wide fire and rescue staffing needs over the next sixty days, with the number one priority of life saving support. Supervisor Church suggested that the volunteers again look at fees for service as a method of funding additional personnel. He agvised he would remain opposed to the fees for service until the volunteers supported it. He asked for some response from the volunteers as this may be the only way the County could fund additional career personnel. Chairman McNamara thanked the citizens and volunteers for attending the meeting and advised that no formal action would be taken at this time. INRE: REPORTS Supervisor Johnson moved to receive and file the following reports. The ---, July 11, 2000 437 motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None .1, b ~ 4., General Fund Unappropriated Balance Capital Fund Unappropriated Balance Board Continaency Fund Future School Capital Reserve IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: He asked aboutthe status of renovations to the Salem Office Supply Building. John Chambliss advised that they are meeting to finalize the bids for construction, that demolition is almost complete, and that they will have bids back to report on within about forty-five days. Supervisor Church: He thanked Battalion Chief Charlie King for the dry hydrants that were purchased for his district with the two grants awarded by the state. IN RE: WORK SESSIONS .1, Work Session on Fire and Rescue staffina reQuirements. (Rick Burch. Fire and Rescue Chief) This work session was held during the regular session. 2A. Discussion of fundina for human service aaencies Following discussion of the previous allocation of funds to human service agencies, It was the consensus of the Board to delete the Blue Ridge Independent Living Center, Good Samaritan Hospice, Southwest Virginia Second Harvest Food Bank, and Greenvale School; and add or increase the following funding: Goodwill Industries Tinker 438 July 11, 2000 Mountain ($10,000), National Conference for Community and Justice ($610) and the Salvation Army ($2,000). 2B. Cultural Aaency Fundina Supervisor Church requested that consideration be given for the funding of the D-Day Memorial because a previous commitment was made by the Board to fund $50,000 over five years. It was the consensus of the Board to bring back to the July 25, 2000 meeting the request for a $10,000 contribution to the D-Day Memorial with funding appropriated from the Board Contingency Fund. IN RE: NEW BUSINESS .1, Fundina of Human Services Aaencies in FY2000-2001 Budget. A-071100-7 Supervisor Nickens moved to approve the staff recommendation with the . changes recommended during the work session (described above). The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None INRE: CLOSED MEETING At 7:05 p.m., Supervisor McNamara moved to go into Closed Meeting pursuant to Code of Virginia Section 2.1-344 A (5) Discussion of economic development prospect and 2.1-344A (7) probable litigation with Evangel Four Square Church. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None ---- July 11, 2000 439 IN RE:. R-071100-8 CERTIFICATION RESOLUTION At7:30 p.m.,Supervisor McNamara advised thatthe Closed Meeting was held from 7:05 p.m. until 7:30 p.m., and moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Minnix, Church, Nickens, McNamara None RESOLUTION 071100-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 ofthe Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None IN RE: WORK SESSION ~ Work Session on economic development strateaies. (Elmer Hodae. County Administrator) The work session was held from 7:30 p.m. until 8:45 p.m., and was presented by Economic Development staff David Porter, Joyce Waugh, Melinda Cox, and Brian 440 July 11, 2000 Hamilton. Economic Development Director David Porter presented the progress report from January 1 to June 30, 2000, and reported that there were 38 total visits during that time and 230 inquiries processed. Mr. Porter also presented the business plan for fiscal years 2001-2006. The Plan emphasizes that the primary areas of focus will be marketing and business recruitment, product development, business retention and expansion, workforce development and tourism and community relations. The targeted industries are transportation systems and equipment, biotechnology and biomedical, metal fabrication and machine tools, electronics/electric components and assembly, and information and telecommunications technology. Supervisor McNamara advised that he did not believe that tourism and community relations should be part of economic development. He also felt that the County should focus on one industry with a targeted marketing campaign. Supervisor Nickens agreed. Supervisor Johnson suggested targeting more of what already exists in the Roanoke Valley such as healthcare and biomedical businesses and industries. Mr. Hodge recommended that Mr. Porter travel to Richmond once a month and Ms. Cox travel to Virginia Tech once a month. It was the consensus of the Board to target several major industries, and there was general approval of the Economic Development Strategies. Staff was directed to bring the plan back to the Board for formal adoption. IN RE: ADJOURNMENT At 8:45 p.m. Chairman McNamara moved to adjourn the meeting to Monday, July 24, 2000, at 12:00 Noon for a joint meeting with the Salem City Council to be held in ~ July 11, 2000 441 Parlor "C" at the Salem Civic Center. The motion carried by a unanimous voice vote. Submitted by, Approved by, ~.;;t/. Q ~¿¿.iC- Mary H. Allen, CMC/AAE Clerk to the Board 442 July 11, 2000 This paae left intentionally blank