HomeMy WebLinkAbout3/8/2005 - Regular
Roanoke County
Board of Supervisors
Agenda
March 8,2005
Good afternoon and welcome to our meeting for March 8, 2005. Regular meetings are
held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are
now closed-captioned. Individuals who require assistance or special arrangements to
participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Father Tom Miller
Saint Andrews Catholic Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of appreciation upon the retirement of C. Dennis Fisher, Fire and
Rescue Department, following twenty-seven years of service
2. Proclamation declaring the month of March 2005 as Purchasing Month in the
County of Roanoke
D. BRIEFINGS
E. NEW BUSINESS
1. Request to authorize an amendment to the Roanoke Valley Resource
Authority Members Use Agreement to allow for household hazardous waste
collection day. (Anne Marie Green, Director of General Services)
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2. Request to adopt a revised schedule of ambulance transport fees. (Richard
E. Burch, Chief of Fire and Rescue)
3. Request approval of funding in the amount of $155,000 to purchase and
implement an Emergency Medical Services (EMS) Data Reporting System.
(Richard E. Burch, Chief of Fire and Rescue)
4. Request to approve a resolution appointing John Murphy as Zoning
Administrator for Roanoke County. (Arnold Covey, Director of Community
Development)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits o~ the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
G. FIRST READING OF ORDINANCES
1. First reading of an ordinance authorizing conveyance to the Commonwealth
of Virginia of a drainage easement along Glenmary Drive, across property
owned by the Board of Supervisors at the Center for Research and
Technology, Catawba Magisterial District. (Arnold Covey, Director of
Community Development)
2. First reading of an ordinance approving an agreement for acquisition of a
radio tower and related equipment and assignment of lease for the tower on
Twelve O'clock Knob from U. S. Cellular. (Anne Marie Green, Director of
General Services)
H. SECOND READING OF ORDINANCES
1. Continued until ADril 26 at the reauest of the petitioner. Second reading
of an ordinance to vacate a portion of an existing stormwater management
easement, The Cottages at Wexford, and vacation of a stormwater
management easement, Wexford Place Townhomes, Cave Spring Magisterial
District. (Arnold Covey, Director of Community Development)
2. Second reading of an ordinance to accept the conveyance of approximately
0.2785 acres of unimproved real estate fronting on Pleasant Hill Drive from
the Roanoke County School Board to the Board of Supervisors and to convey
same to the Commonwealth of Virginia for road improvements. (Paul M.
Mahoney, County Attorney)
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3. Second reading of an ordinance amending Division 3. Courthouse Parking
Lot of Article III. Parking of Chapter 12. Motor Vehicles and Traffic of the
Roanoke County Code to provide for a new Section 12-76. Authorization to
Remove Vehicles. (Paul M. Mahoney, County Attorney)
I. APPOINTMENTS
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - February 22, 2005
2. Request from schools to appropriate funds in the amount of $8,850 for the
federal refugee school impact grant
3. Request from schools to appropriate grant funds in the amount of $5,000 from
the State Farm Good Neighbor Service Learning Initiative
4. Request from schools to appropriate grant funds in the amount of $12,655
from Pepsi
5. Request to accept Gavin Circle into the Virginia Department of Transportation
Secondary System
6. Request from Fire and Rescue Department to accept and appropriate grant
funds in the amount of $4,500 from the Virginia Department of Fire Programs
for the purchase of computers for the Roanoke Valley Regional Fire/EMS
Training Center
7. Request from Fire and Rescue Department to accept and appropriate
competitive grant funds in the amount of $30,000 from the Department of
Homeland Security for the purchase of radio equipment
8. Request from Fire and Rescue Department to accept and appropriate grant
funds in the amount of $15,250 from the Virginia Department of Fire
Programs for the renovation/repair of the burn building located at the
Roanoke Valley Regional Fire/EMS Training Center
9. Request to accept and appropriate grant funds in the amount of $190,865
from the Department of Criminal Justice Services for a juvenile justice and
delinquency prevention program
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K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Future Capital Projects
5. Building Permit Activity Report
O. WORK SESSIONS (4th Floor Conference Room)
1. Joint work session with Roanoke County School Board to discuss fiscal year
2005-2006 budget. (Dr. Linda Weber, Superintendent; Penny A. Hodge,
Director of Budget and Finance; Elmer C. Hodge, County Administrator;
Diane D. Hyatt, Chief Financial Officer)
P. CLOSED MEETING
EVENING SESSION
Q. CERTIFICATION RESOLUTION
R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
S. PUBLIC HEARINGS
1. Public hearing to elicit citizen comment on the following items: (Brent
Robertson, Director of Management and Budget)
(a) General comment on the annual budget for fiscal year 2005-2006
(b) Ie Effective" tax rate increase resulting from real estate reassessments
(c) Real estate, personal property and machinery and tools tax rates
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T. CITIZENS' COMMENTS AND COMMUNICATIONS
U. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph P. McNamara
2. Joseph B. "Butch" Church
3. Michael A. Wray
4. Richard C. Flora
5. Michael W. Altizer
V. ADJOURNMENT
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ACTION NO.
ITEM NO. Π-,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Resolution of appreciation upon the retirement of C. Dennis
Fisher, Fire and Rescue Department, after twenty-seven years
of service
APPROVED BY:
Brenda J. Holton
Deputy Cterk to the Board
Elmer C. Hodge ~ .~
County Administrator
SUBMITTED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Captain Fisher retired from Roanoke County on February 1, 2004, after twenty-seven years
of service and will attend the Board meeting to accept his resolution of appreciation.
Chief Richard Burch plans to attend the meeting to congratulate Captain Fisher.
Q:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 8, 2005
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF C.
DENNIS FISHER, FIRE AND RESCUE DEPARTMENT, AFTER TWENTY-
SEVEN YEARS OF SERVICE
WHEREAS, C. Dennis Fisher was first employed by Roanoke County on May
4, 1977 as a firefighter, and advanced to the rank of Captain; and
WHEREAS, Captain Fisher retired from Roanoke County on February 1,
2005, after twenty-seven years and nine months of services; and
WHEREAS, Captain Fisher was instrumental in Roanoke County being a
lead agency for a state regional hazardous materials team when this program was
instituted in the 1980's and continued serving as a team leader the entire time the County
participated through 1991; and
WHEREAS, Captain Fisher completed the FEMA Emergency Management
Professional Development Series (PDS) Program, receiving a PDS certificate which is
accomplished through classes delivered through the Virginia Dept of Emergency
Management (VDEM) and independent study courses through the Federal Emergency
Management Institute (EMI); and
WHEREAS, Captain Fisher has performed a crucial role in protecting the life
and property of citizens in one of the most hazardous professions, and Roanoke County is
very fortunate to have benefited from his dedication and many years of experience; and
WHEREAS, Captain Fisher has served with professionalism and integrity and
has been instrumental in improving the quality of life for the citizens of Roanoke County.
~-I
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the
citizens of Roanoke County to C. DENNIS FISHER for more than twenty-seven years of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a
happy and productive retirement.
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ACTION NO.
ITEM NO. C. -Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Proclamation declaring March 2005 as Purchasing Month in
Roanoke County
Elmer C. Hodge ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Employees in the Purchasing Department are members of the National Institute of
Governmental Purchasing (NIGP) and the Virginia Association of Governmental Purchasing
(VAGP). The NIGP has designated March 2005 as Purchasing Month and a proclamation
is attached.
Staff from the Purchasing Division of the Finance Department will be present at the
meeting.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 8, 2005
PROCLAMATION DECLARING THE MONTH OF MARCH 2005 AS
PURCHASING MONTH IN ROANOKE COUNTY
WHEREAS, the purchasing and materials management professions play a
significant role in the efficiency and effectiveness of both government and business; and
WHEREAS, purchasing and materials management professionals, through their
combined purchasing power, spend billions of dollars every year and have a significant
influence upon economic conditions throughout the world; and
WHEREAS, the National Institute of Governmental Purchasing, Inc. (NIGP), the
Virginia Association of Governmental Purchasing (V AGP), and other professional
purchasing associations throughout the world engage in special efforts, during the month of
March, to inform the public about the importance of the role played by the purchasing
profession in business, industry and government.
NOW, THEREFORE WE, the Board of Supervisors of Roanoke County, Virginia, in
recognition of the achievements of purchasing and materials management professionals,
do hereby proclaim the month of March 2005 as PURCHASING MONTH, and call its
significance to the attention of all citizens; and
FURTHER, the Board expresses its appreciation to the Roanoke County Purchasing
Department for its dedication to promoting ethics in public purchasing and saving tax
dollars through economical buying.
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ACTION NO.
ITEM NO.
E-/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request to authorize amendment to the Roanoke Valley
Resource Authority Member Use Agreement to allow for
Household Hazardous Waste Day at the Hollins Road Transfer
Station
SUBMITTED BY:
Anne Marie Green
Director of General Services
Elmer C. Hodge d-, /f~'
County Administrator '
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~7-f?~
SUMMARY OF INFORMATION:
The City of Roanoke has been sponsoring an annual Household Hazardous Waste Day in
the Roanoke Valley for the past several years. A private contractor accepts the hazardous
waste from citizens, and disposes of it appropriately, which prevents those items from
being placed in the Smith Gap Landfill. The other local governments have assisted with
this event, and citizens from Roanoke, Vinton, Roanoke County, Salem and Botetourt
County have participated.
Staff from the localities have now agreed to rotate the responsibility for planning the event
and to hold it at the Transfer Station of the Roanoke Valley Resource Authority.
Household Hazardous Waste Day will occur three times per year, and participants will be
required to preregister in order to control the traffic situation in that area. The event will
take place on a Sunday, so it will not interfere with regular operations at the Transfer
Station. For the past two years, Roanoke County has taken the lead in arranging for the
event.
In order to use the Resource Authority property, some changes need to be made to the
Members Use Agreement, which is the contract between the Resource Authority and the
participating localities. A copy of the proposed amendment is attached.
c. - \
The change to the Members Use Agreement specifically allows the Authority to sponsor or
issue a permit to an entity to sponsor a Household Hazardous Waste Day at the Hollins
road facility. This will allow for the hazardous waste to be accepted, but not stored or
disposed of on the site by a contractor, and also allow for residents of Salem and Botetourt
to participate. Since those two localities are not members of RVRA, special permission is
needed to accept their waste at the site.
The City of Roanoke, the Town of Vinton, and the Resource Authority will also have to
agree to this change. The City has determined that the City's Operating Criteria for the
Transfer Station will allow for acceptance of the waste and the Sunday Hours.
FISCAL IMPACT:
This change to the Member Use Agreement has no fiscal impact. Roanoke County
currently pledges $27,057 towards the event. This is consistent with what has been
pledged in recent years.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the attached amendment to the Roanoke Valley
Resource Authority members Use Agreement.
E - \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 8, 2005
RESOLUTION AUTHORIZING THE FOURTH AMENDMENT TO
ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS USE
AGREEMENT
WHEREAS, the parties hereto entered into the Roanoke Valley Resource
Authority Members Use Agreement dated October 23, 1991 (the "Members Use
Agreement"), as amended by First Amendment to Roanoke Valley Resource Authority
Members Use Agreement, dated as of June 1, 1992, Second Amendment to Roanoke
Valley Resource Authority Members Use Agreement, dated December 2, 1996, and
Third Amendment to Roanoke Valley Resource Authority Members Use Agreement,
dated February 1, 1999, among the Authority, the County, the City, and the Town under
which the Authority agreed to acquire, construct and equip a regional waste disposal
system consisting of a landfill and transfer station and related structures and equipment,
and to provide financing therefor in order to dispose of all nonhazardous solid waste
delivered to the System by or on behalf of the County, the City and the Town
(collectively, the "Charter Members"); and,
WHEREAS, the parties desire to amend the Members Use Agreement to allow
the Authority to issue permits to entities to sponsor and conduct a Household
Hazardous Waste Collection Day event at the Hollins Road Transfer Station site up to 3
times per calendar year and otherwise in compliance with applicable law.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
E- ,
1. Approval of Amendment. The Board of Supervisors hereby approves the
Fourth Amendment in substantially the form attached to this Resolution as Exhibit A.
The County Administrator and such officers and agents as he may designate are
authorized and directed to execute and deliver the Fourth Amendment and the Clerk to
the Board of Supervisors is authorized to seal and attest the Fourth Amendment with
such changes as such officers deem appropriate to carry out the purposes expressed
therein.
2. Effective Date. This Resolution shall take effect immediately.
2
E- )
Exhibit A
FOURTH AMENDMENT TO
ROANOKE VALLEY RESOURCE AUTHORITY
MEMBERS USE AGREEMENT
This Fourth Amendment to Roanoke Valley Resource Authority Members Use
Agreement (the "Fourth Amendment") is made as of , by and among the
Roanoke Valley Resource Authority, as successor to the Roanoke County Resource Authority
(the "Authority"), the County of Roanoke, Virginia, the City of Roanoke, Virginia, and the Town
of Vinton, Virginia, each of which are political subdivisions of the Commonwealth of Virginia.
RECITALS
WHEREAS, the parties hereto entered into the Roanoke Valley Resource Authority
Members Use Agreement dated October 23, 1991 (the "Members Use Agreement"), as amended
by First Amendment to Roanoke Valley Resource Authority Members Use Agreement, dated as
of June 1, 1992, Second Amendment to Roanoke Valley Resource Authority Members Use
Agreement, dated December 2, 1996, and Third Amendment to Roanoke Valley Resource
Authority Members Use Agreement, dated February 1, 1999, among the Authority, the County,
the City, and the Town under which the Authority agreed to acquire, construct and equip a
regional waste disposal system consisting of a landfill and transfer station and related structures
and equipment, and to provide financing therefor in order to dispose of all nonhazardous solid
waste delivered to the System by or on behalf of the County, the City and the Town (collectively,
the "Charter Members"); and,
WHEREAS, the parties desire to amend the Members Use Agreement to allow the
Authority to issue permits to entities to sponsor and conduct a Household Hazardous Waste
Collection Day event at the Hollins Road Transfer Station site up to 3 times per calendar year
and otherwise in compliance with applicable law.
In consideration of the foregoing, the Authority and the Charter Members each agree as
follows:
ARTICLE I
Amendment
1. The Members Use Agreement is hereby amended to provide, that
notwithstanding any other term or provision to the contrary, and for as
long as the Series 1992, 1998, and 1999 Revenue Bonds are outstanding
under the Indenture of Trust, upon the affirmative vote of all City and
County representatives on the Authority, the Authority shall be authorized
to sponsor or to issue an appropriate permit to an entity to sponsor and
conduct a Household Hazardous Waste Collection Day event at the
Hollins Road Transfer Station site up to 3 times per calendar year and
otherwise in compliance with applicable law, and such permit may allow
for participation by properly authorized residents of jurisdictions other
than the Charter Member jurisdictions and to include such other terms and
conditions as deemed by the Authority to be in its best interests.
E-
ARTICLE II
Miscellaneous
2.1 Severability of Invalid Provisions. If any clause, provision or section of
this Fourth Amendment is held to be illegal or invalid by any court, the
invalidity of the clause, provision, or section will not affect any of the
remaining clauses, provisions or sections, and this Fourth Amendment will
be construed and enforced as if the illegal or invalid clause, provision, or
section had not been contained in it.
2.2 Counterparts. This Fourth Amendment may be executed in any number of
counterparts, each of which, when so executed and delivered, will be an
original, and the counterparts taken together will constitute one and the
same instrument.
2.3 Governing Law. This Fourth Amendment shall be governed by the laws of
the Commonwealth of Virginia.
2.4 Amendments. This Fourth Amendment may be amended only In
accordance with the provisions of the Members Use Agreement.
IN WITNESS WHEREOF, the parties have caused this Fourth Amendment to be
executed as of the date above written.
[signature blocks]
ACTION NO.
ITEM NO.
E-:;L
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8,2005
AGENDA ITEM:
Request to adopt a revised schedule of ambulance transport
fees
SUBMITTED BY:
Dan O'Donnell
Assistant County Administrator
Richard E. Burch, Jr.
Chief of Fire and Rescue
Elmer C. Hodge tL.- f(~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
In February 2005, the Board of Supervisors approved by consensus the development of an
automatic aid agreement between Roanoke County and Roanoke City to provide enhanced
services to citizens in both jurisdictions. Implementation of this agreement will require the
addition of eight (8) Paramedic/Firefighter positions and the upgrade of three (3) existing
positions at a cost of $450,000 for salaries, benefits. scheduled overtime, uniforms,
physicals, and pagers.
In addition, the coverage for the Cave Spring and Bent Mountain areas was discussed and
four additional paramedic/firefighter positions are needed to provide enhanced coverage
from the Back Creek Station to both areas. Implementation of these personnel will cost an
additional $225,000.00 for salaries, benefits, scheduled overtime, uniforms, physicals, and
pagers. The total staffing request to accomplish both of these goals is twelve (12)
positions and funding totaling $675,000.
E-:J
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In order to address this necessary funding, the staff is recommending that the Board of
Supervisors approve an adjustment to the ambulance transport fee schedule, bringing the
ambulance transport fee for the County in line with that of the City of Roanoke. The
additional revenue generated by this adjustment, along with additional collections from
increased call volume and efficiency efforts, is projected to be sufficient to cover the cost
for all twelve (12) personnel. No recipient of ambulance service who cannot afford to pay
the ambulance transport fees will be required to do so.
The proposed new rate schedule is as follows:
· Advanced Life Support (ALS) Transport $330.00
· Advanced Life Support (ALS) II Transport $475.00
· Basic Life Support (BLS) Transport $280.00
· Mileage $9.00 per mile with a maximum charge of $75.00
FISCAL IMPACT:
Increased rates for ambulance transport fees are projected to be sufficient to cover all
costs associated with the approval and employment of twelve (12) paramedic/firefighter
positions needed to implement the Automatic Aid Agreement with the City of Roanoke and
to provide enhanced coverage in the Back Creek, Bent Mountain and Cave Spring areas.
ALTERNATIVES:
Without the approval of the revised schedule for ambulance transport fees, we will be
unable to proceed with the automatic aid agreement with the City of Roanoke, and will be
unable to provide enhanced services to citizens in the Back Creek, Bent Mountain, and
Cave Spring areas.
STAFF RECOMMENDATION:
Staff recommends the approval of the attached resolution adopting a revised schedule of
ambulance transport fees to provide additional revenue for staffing and a consistent rate
structure between Roanoke County and Roanoke City.
2
E-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, V'RGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 8,2005
RESOLUTION ADOPTING A REVISED SCHEDULE OF
AMBULANCE TRANSPORT FEES AND PROVIDING FOR
AN EFFECTIVE DATE
WHEREAS, the Board of Supervisors enacted a Fee for Services ordinance as
an addition to the Roanoke County Code on May 22, 2001, which established the legal
structure for providing emergency medical transport services and accompanying fees as
provided for by the Code of Virginia; and
WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2
Administration of the Roanoke County Code, provides that the Board of Supervisors, by
resolution, may establish reasonable fees for the provision of emergency medical
services by all emergency medical service personnel, whether provided by volunteers or
public employees, upon the recommendation of the County Administrator and the Chief
of Fire and Rescue; and
WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001,
which resolution was revised on March 26, 2002 by Resolution 032602-2, and on March
25, 2003 by Resolution 032503-8, upon the joint recommendation of the County
Administrator and the Chief of Fire and Rescue for the establishment of reasonable fees
for the provision of various levels of emergency medical services, including mileage
fees for vehicles; and
WHEREAS, the U. S. Department of Health and Human Services has issued
regulations, effective April 1, 2002, which establish a fee schedule for the payment of
ambulance services under the Medicare program based upon specific codes or
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Ë-~,
categories of ambulance services which must be complied with to receive Medicare
reimbursements.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The fees which shall be charged by the County of Roanoke for the
following described emergency medical services provided by Roanoke County owned,
operated, funded, housed or permitted emergency vehicles shall be as follows:
Advanced Life Support (ALS) 1 Emergency $330.00
Advance Life Support (ALS) 2 Emergency $475.00
Basic Life Support (BLS) Emergency $280.00
Mileage: $9.00 per mile with a maximum charge of $75.00.
2. No recipient of ambulance service who cannot afford to pay the
ambulance transport fees will be required to do so.
3. This resolution shall be in full force and effect on and after April 1 f 2005.
2
ACTION NO.
ITEM NO.
E-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8,2005
AGEN DA ITEM:
Request approval of funding in the amount of $155,000 to
purchase and implement an Emergency Medical Services
(EMS) Data Reporting System
SUBMITTED BY:
Richard E. Burch, Jr.
Chief of Fire and Rescue
Elmer C. Hodge, Jr. ~ /I~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
Currently, information regarding EMS calls is completed by a written method and couriered
to the fire administration office on a daily basis. Data entry is completed twice for each
form and then forwarded to the Virginia Office of EMS to meet reporting requirements
mandated by the State of Virginia. The same form is photocopied and the original form is
couriered to the third party billing agency to generate the appropriate insurance claims for
ambulance transport fees. Once this process is complete, the original form has to be
returned to its originating agency resulting in down time and costs associated with hand-
carrying these forms to many different locations.
Creating further complications, effective July 2004, the Federal government's Medicare
program instituted stringent requirements for submission of Medicare reimbursement
claims. Roanoke County has the potential to loose approximately $300,000 per year if we
are unable to electronically submit medical reports to Medicare. By implementing this
system, data could be entered by the responders and transmitted electronically from the
originating agency to the fire administration office for Medicare compliance, HIPM
compliance, and quality assurance issues.
This information can also be electronically transmitted to the third party billing agency
resulting in a more accurate billing to insurance companies for the citizens and the
electronic transfer of files to the Virginia State Office of EMS to meet their requirements.
E.-3
FISCAL IMPACT:
The total amount of the system is projected to be $185,000. The Fire and Rescue
department will allocate $30,000 from their existing budget to apply to this purchase. An
additional $155,000 would need to be appropriated from the Minor Capital Fund to the Fire
and Rescue Department to purchase the hardware and software to implement an EMS
Data Reporting System.
ALTERNATIVES:
Without the approval of $155,000 in funding, the Fire and Rescue Department would be
unable to complete the purchase and implement the EMS Data Reporting System resulting
in non-compliance and loss of revenue.
STAFF RECOMMENDATION:
Staff recommends appropriating $155,000 from the Minor Capital Fund. This amount will
be combined with the department's existing budget allocation of $30,000 to purchase and
implement the EMS Data Reporting System which will result in efficiency, increased
collections, and compliance with Federal regulations.
2
ACTION NO.
ITEM NO. E-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request to approve a resolution appointing John
Murphy as Zoning Administrator for Roanoke County
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge c/~ IÆ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~T~
SUMMARY OF INFORMATION:
§30-5 of the Roanoke County Zoning Ordinance provides that the County
Planner shall serve as the Zoning Administrator with all of the duties and
responsibilities for administration and enforcement of the Zoning Ordinance.
The zoning administrator shall have the following powers and duties:
1. Zoning permit. To issue or deny a zoning permit for the erection,
construction, reconstruction, moving, adding to, or alteration of any structure, or
the establishment of any land use. The administrator shall also have the authority
to revoke any zoning permit if violations of the provisions of this ordinance occur.
2. Certificate of zoning compliance. To issue or deny a certificate of
zoning compliance.
3. Collect fees. To collect any fees required or set forth in this
ordinance.
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4. Making and keeping records. To make and keep all records
required by state law or necessary and appropriate. for the administration of this
ordinance.
5. Inspection of buildings or land. To inspect any building or land to
determine if violations of this chapter have been committed or exist.
6. Enforcement. To enforce this ordinance and take all necessary
steps to remedy any condition found in violation of the provisions of this
ordinance.
7. Request assistance. To request the assistance of other local and
state officials or agencies in the administration and enforcement of this
ordinance.
8. Interpretation. To interpret the official zoning map and provisions of
this ordinance, and offer written opinions on their meaning and applicability.
The position of "County Planner" had been abolished several years ago. An
ordinance amending §30-5 and deleting the reference to the "County Planner"
will be submitted to the Board.
On June 12, 2001, the Board authorized the appointment of David Holladay as
Interim Zoning Administrator. The Director of the Department of Community
Development has reorganized the Planning Division. A current planning/zoning
section and a long-range planning section have been created. Janet Scheid,
Chief Planner, supervises the Planning Division. John Murphy as Zoning
Administrator will supervise the current planning/zoning section and David
Holladay as Senior Planner will supervise the long-range planning section.
Staff is requesting that the Board of Supervisors appoint John Murphy as Zoning
Administrator for Roanoke County; that it rescind its previous appointment of
David Holladay as Zoning Administrator; and that it authorize the appointment of
such deputy zoning administrators as Mr. Murphy may deem appropriate.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the attached
resolution.
2
E~4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 8, 2005
RESOLUTION APPOINTING JOHN MURPHY AS ZONING
ADMINISTRATOR FOR ROANOKE COUNTY
WHEREAS, §15.2-2286.A.4 of the Code of Virginia provides for the appointment
or designation of a zoning administrator to administer and enforce the localities zoning
ordinance; and
WHEREAS, §30-5 of the Roanoke County Code lists the powers, duties and
responsibilities of the zoning administrator; and
WHEREAS, on June 12, 2001 t the Board of Supervisors authorized the
appointment of David Holladay as Interim Zoning Administrator.
NOW, THEREFORE, BE IT RESOVLED by the Board of Supervisors of Roanoke
County, as follows:
1. That it rescinds the appointment of David Holladay as Interim Zoning
Administrator.
2. That it appoints John Murphy as Zoning Administrator for Roanoke
County.
3. That the Zoning Administrator is authorized to designate such deputy or
assistant zoning administrators as he may deem appropriate to assist in the
administration and enforcement of the Roanoke County Zoning Ordinance.
4. That this resolution shall be effective immediately upon its adoption.
ACTION NO.
ITEM NO. G-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
First reading of an ordinance authorizing conveyance to the
Commonwealth of Virginia of a drainage easement along
Glenmary Drive, across property owned by the Board of
Supervisors at the Center for Research and Technology,
Catawba Magisterial District
SUBMITTED BY:
Arnold Covey
Director of Community Development
APPROVED BY:
Elmer C. Hodge
County Administrator
~;t~
COUNTY ADMINISTRATOR'S COMMENTS:
~wff~
SUMMARY OF INFORMATION:
Glenmary Drive was reconstructed and widened from its intersection with Route 647
(Dow Hollow Road) to the end of state maintenance at the entrance to the Roanoke
County Center for Research and Technology. The project was funded through the
Roanoke County Secondary System Six Year Road Plan and administered by Roanoke
County under an agreement with the Virginia Department of Transportation. The
proposed easement will contain a concrete V-ditch, pipes, and other drainage structures
that will be maintained by VDOT.
FISCAL IMPACT:
No appropriation of funds is required for this action.
(.""-~""'-, ..,.",
"',I,¡¡~~J"'~Þ""
AL TERNATIVES:
1. Approve the ordinance granting a drainage easement to the Commonwealth of
Virginia, as shown on the attached plat.
2. Do not approve the ordinance at this time.
STAFF RECOMMENDATION:
Staff recommends Alternative #1.
2
G-,øl
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 8, 2005
ORDINANCE AUTHORIZING CONVEYANCE TO THE COMMONWEALTH
OF VIRGINIA OF A DRAINAGE EASEMENT ALONG GLENMARY DRIVE
ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT
THE CENTER FOR RESEARCH AND TECHNOLOGY, CATAWBA
MAGISTERIAL DISTRICT
WHEREAS, Roanoke County staff is coordinating the development of the Center for
Research and Technology; and,
WHEREAS, the Commonwealth of Virginia requires a drainage easement on the
County's property along Glenmary Drive as shown on a plat prepared by Lumsden
Associates, P.C. entitled "Plat Showing New Permanent Drainage Easement (9,917 sq.ft.)
to be granted to the Commonwealth of Virginia" dated November 1, 2002; and,
WHEREAS, the proposed drainage easement will serve the interests of the public
and is necessary for the public health, safety, and welfare of citizens of the County of
Roanoke.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on March 8, 2005, and a second reading was
held on March 22, 2005.
2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the interests in real estate to be conveyed are hereby declared to be surplus, and
are hereby made available for other public uses by conveyance of a drainage easement to
1
G~ I
the Commonwealth of Virginia for the completion of reconstruction of Glenmary Drive in
connection with Roanoke County's development of the Center for Research and
Technology.
3. That donation to the Commonwealth of Virginia of a drainage easement on
the County's property (Tax Map No. 64.01-3-1) along Glenmary Drive as shown on the
"Plat Showing New Permanent Drainage Easement (9,917 sq. ft.) to be granted to the
Commonwealth of Virginia," prepared by Lumsden Associates, P .C., and dated November
1 , 2002, is hereby authorized and approved.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
2
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ACTION NO.
ITEM NO.
G-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8,2005
AGENDA ITEM:
First reading of an ordinance approving an agreement for
acquisition of a radio tower and related equipment and
assignment of lease for the tower on Twelve O'clock Knob
from U. S. Cellular
SUBMITTED BY:
Anne Marie Green
Director of General Services
Elmer C. Hodge ~ /1 ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
U.S. Cellular currently owns an 80 foot tower located on Twelve O'clock Knob, and wishes
to sell it to the County. It is no longer useful to the company for cellular phone technology,
but is ideally located for the County's new paging system, and will also be useful for the
future digital radio system.
U.S. Cellular leases the .25 acre on which the tower is located, and will assign the lease to
the County if this purchase is approved. The lease is fully assignable, with an initial term
until 2016, and an extension until 2026. The rent is currently $722 per month, and
escalates based on the Consumer Price Index.
Staff and U.S. Cellular have negotiated a purchase price of $25,000, which is less than the
estimated $175,000 it would cost to purchase land and construct a suitable tower nearby.
U.s. Cellular has also requested that the County begin paying the lease as of March 1,
2005.
6-- ~\
FISCAL IMPACT:
The purchase price is $25,000, plus the rent of $722 for March, 2005, which is available in
the account for the new paging system. The rent on the land is currently $8,664 annually,
and that funding is also available in the paging system account for the first year.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the purchase of this tower, and agree to the
assignment of the lease currently held by U.S. Cellular for the property on which the tower
stands.
2
G-à,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 8, 2005
ORDINANCE APPROVING AN AGREEMENT FOR
ACQUISITION OF A RADIO TOWER AND RELATED
EQUIPMENT AND ASSIGNMENT OF LEASE FOR THE
TOWER ON 12 O'CLOCK KNOB FROM U.S. CELLULAR
WHEREAS, the implementation of a new paging system for Roanoke County
government departments will necessitate additional transmitter locations not currently
owned or under lease by the County, including 12 O'clock Knob; and
WHEREAS, Ohio State Cellular Phone Company, Inc., D/B/A United States
Cellular Wireless Communications ("U.S. Cellular"), currently has a ground lease
agreement permitting the construction and operation of a communications antenna
tower at the top of 12 O'Clock Knob in the County of Roanoke, Virginia, which lease
expires on December 31, 2016, and which lease also contains an option for renewal of
said lease for an additional ten (10) years; and
WHEREAS, U. S. Cellular has offered to sell its antenna tower and related
equipment and personal property on 12 O'Clock Knob and assign its leasehold interests
to Roanoke County for the sum of Twenty-Five Thousand Dollars; and
WHEREAS, the acquisition of this antenna tower and equipment and the existing
leasehold interest for this tower site will provide a necessary antenna site for the
County's new paging system and avoid additional costs and potential delays to be
anticipated from the acquisition of another tower site.
WHEREAS, the first reading of this ordinance was held on March 8, 2005, and
the second reading was held on March 22, 2005.
G-~
",",
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board hereby approves the purchase of a communications
antenna tower and related equipment located on 12 O'Clock Knob in
Roanoke County and the execution of an assignment of lease with Ohio
State Cellular Phone Company, doing business as United States Cellular
Wireless Communications, in substantially the form as attached to this
ordinance, and authorizes the County Administrator, or his designee, to
execute this Agreement on behalf of Roanoke County, upon a form as
approved by the County Attorney.
2. The County is authorized to assume all responsibilities under the existing
lease with the property owner, including payment so all rents, as of March
1 , 2005.
3. This ordinance shall be effective from and after the date of its adoption.
2
ACTION NO.
ITEM NO. H-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 22, 2005
MEETING DATE:
March 8,2005
AGENDA ITEM:
Second reading of an ordinance to vacate a portion of an
existing stormwater management easement, The Cottages at
W exford, and vacation of a stormwater management
easement, Waxford Place Townhomes, Cave Spring
Magisterial District
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge ~ ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
This item has been continued until April 26, 2005, at the request of the petitioner.
ACTION NO.
ITEM NO. H-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8,2005
AGENDA ITEM:
Second reading of ordinance to accept the conveyance of
approximately 0.2785 acres of unimproved real estate
fronting on Pleasant Hill Drive from the Roanoke County
School Board to the Board of Supervisors and to convey
same to the Commonwealth of Virginia for road
improvements
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
As part of the construction of Hidden Valley High School it was necessary to realign
Pleasant Hill Drive. For the purpose of location and construction or other improvements
to Pleasant Hill Drive, the County School Board of Roanoke County acquired certain
portions of land for right-of-way purposes.
At their meeting on January 26, 2005, the County School Board declared the above-
mentioned portions of land acquired for right-of-way purposes to be surplus property,
thus allowing the Board of Supervisors to obtain ownership of the property upon
approval of an ordinance and recordation of a deed.
Once the Board of Supervisors has ownership to this real estate, it must convey this
real estate to the Commonwealth of Virginia (VDOT) in order to accept this street into
the secondary system of state highways.
1
H-à
\
FISCAL IMPACT
The reconstruction of Pleasant Hill Drive to serve Hidden Valley High School was done
as a VDOT revenue sharing project. In July 2000, the Roanoke County School Board
submitted $200,000 to VDOT as the local share for a qualified project of $400,000.
Because of timing concerns, the work was actually done with a contract amendment to
the Counts & Dobyns contract and paid by the Schools. On May 22, 2001, the Board
adopted a resolution approving a County-State Agreement with VDOT to construct
these improvements. This current action needs to be taken in order to recover the
$400,000 from VDOT (less $47,533.80 of expenses incurred by VDOT). This money
will be returned to the School Capital Account, where is it currently budgeted as a
receivable from VDOT, since the funds have already been spent.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the attached
ordinance.
2
H-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 8, 2005
ORDINANCE TO ACCEPT THE CONVEYANCE OF APPROXIMATELY
0.2785 ACRES OF UNIMPROVED REAL ESTATE FRONTING ON
PLEASANT HILL DRIVE FROM THE ROANOKE COUNTY SCHOOL
BOARD TO THE BOARD OF SUPERVISORS AND TO CONVEY SAME
TO THE COMMONWEALTH OF VIRGINIIA FOR ROAD
IMPROVEMENTS
WHEREAS, as part of the construction of Hidden Valley High School it was
necessary to realign Pleasant Hill Drive; therefore, for the purpose of location and
construction or other improvements to Pleasant Hill Drive, the County School Board of
Roanoke County acquired certain portions of land for right-of-way purposes; and
WHEREAS, at their meeting on January 26, 2005, the County School Board
declared the above-mentioned portions of land acquired for right-of-way purposes to be
surplus property, thus allowing the Board of Supervisors to obtain ownership of the
property upon approval of this ordinance and recordation of a deed; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance will be held on February 22, 2005, and the second reading
will be held on March 8, 2005.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acquisition from the County School Board of Roanoke County of
approximately 0.2785 acres of real estate for purposes of location and construction or
other improvements of Pleasant Hill Drive as shown on plats entitled "PLAT FOR
ROANOKE COUNTY SCHOOL BOARD FROM RECORDS AND FROM PARTIAL FIELD SURVEY
1
H-~
SHOWING. . . AREA TO BE DEDICATED FOR RIGHT-OF-WAY PURPOSES (226.5 SQ.FT., 0.005 AC.)
(TAX PARCEL 86.08-4-30) SITUATED ALONG PLEASANT HILL DRIVE" (DB 1672, PG 1100) and
"RESUBDIVISION PLAT FOR THE SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA,. . . .
DEDICATING 0.2735 ACRE TO VIRGINIA DEPARTMENT OF TRANSPORTATION FOR STREET
WIDENING CREATING HEREON LOT A - 0.3548 ACRE" dated July 28, 2004 (Instrument
#2004-15777, PB 28, PG 38), is hereby authorized and approved.
2. That the conveyance of the above-mentioned real estate to the
Commonwealth of Virginia for the above-mentioned purposes is hereby authorized and
approved.
3. That the County Administrator or Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
2
H~a
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE COUNTY S·CHOOL BOARD OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROJ\NOKE COUNTY SCHOOLS ADMINISTRATION BUILDING
MEETING DATE: January 26, 2005
AGENDA ITEM: Request for Approval of a Resolution to Sut:plus Real Property
BACKGROUND: As part of the construction of Hidden V ~ey High School, it was necessary to re-align Pleasant
Hill Drive. For the p_utposes of location and construction or other improvements of Pleasant Hill Drive, the Board
acquired certain portions of land for right-of-\V"aY pwposes more particularly described as:
A certain strip or parcel of land, consisting of 0.005 acre, being sho"WIl and described' as "0.005 ACRES TO
BE DEDIO\.1ED FOR ROm RIGHt OF WAY PURPOSES" on that certain plat entitled 'PLAT FOR
ROmOKE COUNIY smOOL B-OARD FROM RECORDS AND FROM PARTIAL FIELD
SURVEY SHOW'ING... AREA TO BE DEDICATED FORRIGHr OF WAY PURPOSES (226.5
SQ. FT., 0.00; AC) (T1\XP ARCEL 86.08-4-30) SITUA1ED ALONG PLEASANT I-llLL DRIVE,' and
recorded in th~ Oerk's' Office of the Circuit Cowt of Roanoke Countyas in Deed Book 1672, Page 1100,
said plat being by reference incorporated herein..
The above-described property was acquired by the Grantor from Joyce A Isner in accordance with an
Order Entered Pursuant to §33.1-129, <:Ode o~ Virginia (1959, as amended) in the Grcuit Court of the
<:Ounty of Roanoke, Virginia, on July 29, 2003, said Order having been recorded -in the Qerk's Office of
said Cowt as Instrument # 200318419, and,
That certain ~trip or parcel of land, consisting of 0.2735 acre, being sho'Wll and described as "0.2735 AŒ.E
HEREBYDEDIO\.TED TO VIRGINIA DEP .ARTMENf OF 1RANSPORTAll0NFORSTREETWIDENING BOUNDED
BY CDRNERS 1,2,3,4,5,6,7, 9 TO I" on that certain plat entitled 'RESUBDIVISIONPLAT FOR 1HE
SŒIooL BOARD OF RO.ANOKE CDUNIY, VIRGINIA, Showing 0.0047 Acre (D.B. 1690, Pg.
1443),0.608 Acre (D.B. 1636, Pg. 453),0.0151 Acre (D.B. 1690, Pg. 1447) and Dedicating 0.2735 Acre to
Virginia Department of Transportation for Street Widening Oeating Hereon LOT A - 0.3548 ACRE",
dated July 28, 2004, and recorded in the Qerk's Office of the G.n:uit Court of Roanoke County as
Instrument # 2004-15777 and found in Plat Book 28, Page 38, said plat being by reference incorporated
herein.
1his being all of the same real estate acquired by the Grantor from Kenneth S. Gusler, Jr., in accordance
vvithan Order EnteredPursuantto§33.1-129, Code of Virginia (1950, as amended) in the Greuit Court of
the County of Roanoke, Virginia, on :March 22, 2004, said Order.having þeen ,.~çorded in the Cerk's
Office ,of said Court as I~strume.qt # 200404602.
. ;. """.
Pursuant to Sect¡on 22.1 -'129(A) of the Code of Virginia, wl1enever a 5.chool Board determines that it has no use
for some of its property, the School Board may convey the title to the property to the Roanoke County Board of
Supervisors. To convey the title, tþe sch091 board shall adopt a resolution that the property is surplus and shall
....~cord such resolution along -with the deed to the property with the clerk of the circuit court for the county or city
.1ere such property is located. Upon the recording of the resolution and the deed, the title shall vest in Roanoke
'-··County
FISCAL IMPACf: None
Ii ""4'à.
5T AFF RE COMME NDATI ON: Staff recommends that the School Board declare the property surplus and adopt a
"R..esolution to convey the property to the Roanoke CoW1ty Board of Supervisors so the propertycan be dedicated to the
,~inia Department of Transportation for right-of-~y pwposes.
SUB1v1ITIED BY:
Richard C Flora
Executive Assistant for Operations
Approved () Motion by M ~ - {"cvtI:" No Yes Abs
Denied () Barrineau c....,....----
Received () Canada ~
Referred () Irvin ~
To () Roark c---
Stovall ~
J-~..~
~/; Vv 6~
ACTION NO.
ITEM NO. H - ,3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Second reading of ordinance amending Division 3.
Courthouse Parking Lot of Article III. Parking of
Chapter 12. Motor Vehicles and Traffic of the
Roanoke County Code to provide for a new section
12-76. Authorization to Remove Vehicles
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Code regulates parking at the courthouse parking lot.
Although it grants authority to ticket vehicles parked in violation of the Code, it
does not provide specific authority to remove or tow vehicles that are parked in
violation. This ordinance grants specific authority to the Sheriff to remove
vehicles parked in violation of the Code.
The authority to remove vehicles is important not only for enforcement purposes
but also is critical to public safety and security for the courthouse and jail
buildings.
STAFF RECOMMENDATION:
Staff recommends the favorable consideration of the adoption of this ordinance.
r\-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MARCH 8, 2005
ORDINANCE AMENDING DIVISION 3. COURTHOUSE PARKING LOT
OF ARTICLE III. PARKING OF CHAPTER 12. MOTOR VEHICLES AND
TRAFFIC OF THE ROANOKE COUNTY CODE TO PROVIDE FOR A
NEW SECTION 12-76. AUTHORIZATION TO REMOVE VEHICLES
WHEREAS, § 46.2-1221 of the Code of Virginia grants authority to counties by
ordinanc'e to regulate parking on county-owned or leased property; and
WHEREAS, the Roanoke County Code does not specifically authorize the
removal or towing of vehicles parked in violation of the County Code at the courthouse
parking lot; and
WHEREAS, the power to remove vehicles from the courthouse parking lot is
critical to public safety and the security of the courthouse parking lot; and
WHEREAS, the first reading of this ordinance was held on February 22, 2005;
and the second reading was held on March 8, 2005.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County as follows:
1. That Division 3. Courthouse Parking Lot of Article III. Parking of Chapter
12. Motor Vehicles and Traffic is hereby amended by the addition of a new section,
Section 12-76, authorization to remove vehicles as follows:
Section 12-76.
Any vehicle parking in violation of this chapter may be moved or caused to be
removed by the Sheriff, or any person deputized by the Roanoke County Sheriff to
enforce the provisions of this ordinance, from the present location of the vehicle to
another area of the courthouse parking lot or such other location as the Sheriff
1
\1-3
designates. Any vehicle so moved or removed shall be released to the owner or
operator thereof upon proper identification by that person and payment of the costs of
removing the vehicle. Neither the County nor the Sheriff shall be liable for any damages
to the removed vehicle which might result from the act of removal unless such damages
resulted from the gross negligence of the County or the Sheriff in such removal.
2. That this ordinance shall take effect from and after the date of its adoption.
2
SI-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 8, 2005
RESOLUTION APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for March 8,
2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 9,
inclusive, as follows:
1. Approval of minutes - February 22, 2005
2. Request from schools to appropriate funds in the amount of $8,850 for the
federal refugee school impact grant
3. Request from schools to appropriate grant funds in the amount of $5,000 from
the State Farm Good Neighbor Service Learning Initiative
4. Request from schools to appropriate grant funds in the amount of $12,655 from
Pepsi
5. Request to accept Gavin Circle into the Virginia Department of Transportation
Secondary System
6. Request from Fire and Rescue Department to accept and appropriate grant
funds in the amount of $4,500 from the Virginia Department of Fire Programs for
the purchase of computers for the Roanoke Valley Regional Fire/EMS Training
Center
7. Request from Fire and Rescue Department to accept and appropriate
competitive grant funds in the amount of $30,000 from the Department of
Homeland Security for the purchase of radio equipment
1
~ \- e:r
8. Request from Fire and Rescue Department to accept and appropriate grant
funds in the amount of $151250 from the Virginia Department of Fire Programs
for the renovation/repair of the burn building located at the Roanoke Valley
Regional Fire/EMS Training Center
9. Request to accept and appropriate grant funds in the amount of $1901865 from
the Department of Criminal Justice Services for a juvenile justice and
delinquency prevention program
2. That the Clerk to the Boarq is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
2
ACTION NO.
ITEM NO. :r - [J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request from schools to appropriate funds in the amount of
$8,850 for the federal refugee school impact grant
SUBMITTED BY:
Mrs. Joni Poff
Associate Director, English, TitJe I, ESL
Elmer C. Hodge e JI
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The refugee school impact grant is a federal grant that supports educational programs for
students enrolled in our division that we have identified as being refugees. This grant
allows the district to offer support to students and their families with the goals of assisting in
a smooth transition to our community and of becoming proficient in the reading, writing,
listening, and speaking of English.
Roanoke County Public Schools has been awarded $8,850.
FISCAL IMPACT:
The instruction budget will be increased by $8,850.
AL TERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends approval of the appropriation of funds in the amount of $8,850 for the
federal refugee school impact grant.
ACTION NO.
ITEM NO. J"-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request from schools to appropriate grant funds in the amount
of $5,000 from the State Farm Good Neighbor Service
Learning Initiative
SUBMITTED BY:
Mrs. Michele Dowdy
Coordinator of Guidance Services
Elmer C. Hodge ¿ /-f
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools currently collaborates with Family Service of Roanoke Valley to
implement both school-based and after school service learning opportunities for our
students. The service work of our students has made a positive impact in our community.
Roanoke County Schools, working together with Family Service, is piloting the concept of
helping the elderly live more safely. State Farm and Youth Service America support our
efforts by providing a $5,000 grant to fund this pilot project.
The program will not only benefit the elderly, it will also benefit academically at-risk
students. The project targets middle school students, the majority of whom are
economically disadvantaged and/or disabled high risk youth. By building on student's
strengths, our school system can reduce the likelihood of negative developmental
outcomes.
FISCAL IMPACT:
The amount of the grant award is $5,000. There is no in-kind match required and no
additional money is required to be expended.
I-3
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends approval and appropriation of grant funds in the amount of $5,000 from
State Farm and Youth Service America.
ACTION NO.
ITEM NO. J-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request from schools to appropriate grant funds from Pepsi in
the amount of $12,655
SUBMITTED BY:
Dr. Marty Misicko
Associate Director of Transportation and Operations
APPROVED BY:
Elmer C. Hodge t If
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The School Board entered into a contract with Pepsi to provide vending services to
Roanoke County Schools. As a part of that contract, Pepsi agreed to support several
programs include "Safe and Drug Free Schools".
The Transportation Department applied for a grant to put cameras on buses. Pepsi
approved $11 ,550 to install ten (10) cameras. The Guidance Department applied for a
grant to print charts and stickers utilizing a critical incident color code system. Pepsi
approved $1 ,105 to fund the purchase of charts and critical incident color code stickers.
The Transportation Department has used bus cameras for approximately ten years. The
cameras have proven to reduce student misconduct on the buses. The Roanoke County
Public Schools utilizes a critical incident color code system when an event occurs that
requires individuals in a school to seek safety. The color code is reproduced on charts and
a sticker that is placed on staff identification badges. This enables school employees with
easy accessibility to code directions in case a violent or safety incident occurs during
school hours.
FISCAL IMPACT:
Pepsi has approved $11 ,550 for bus cameras and $1 ,105 to fund the purchase of critical
incident color code stickers and charts.
J-_.~
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends approval and appropriation of grant funds from Pepsi in the amount of
$12,655.
ACTION NO.
ITEM NO.
3"-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March B, 2005
AGENDA ITEM:
Request to accept Gavin Circle into the Virginia Department of
Transportation Secondary System.
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge ê /f
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
AI M. Cooper Construction, Inc., the developer of Parker Estates, requests that the Board
of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT)
requesting that they accept 0.07 mile of Gavin Circle, from the intersection with Texas
Hollow Road, Route 641, to its cul-de-sac.
The staff has inspected this road, along with representatives ofVDOT, and finds the road is
acceptable.
FISCAL IMPACT:
No County funding is required.
STAFF RECOMMENDATION:
The staff recommends that the Board approve a resolution to VDOT requesting that they
accept Gavin Circle into the secondary road system.
J'-s
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 8th DAY OF MARCH 2005, ADOPTED THE FOllOWING:
RESOLUTION REQUESTING ACCEPTANCE OF GAVIN CIRCLE INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Addition Form SR-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Reauirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which applies
to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Reauirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTH ER RESOLVED, that a certified copy of this resolution be forwarded to
the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Diane S. Childers, Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director, Department of Community Development
Virginia Department of Transportation
File
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Parker Estates
Acceptance of Gavin Circle into the Virginia pepartment
: of Transportation Secondary Syste~ \
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PROPOS'ED ADDITION SHOWN IN GRAY
DESCRIPTION
Gavin Circle - from west intersection of
Texas HoUow Road ( Route 641) to its
cul-de-sac
ROANOKE COUNTY
JJEP.ÞJ?TMENT OF
COMMUNITY"". EE.VE.LD:fMENT
LENGTH
Miles
0.07
R(GHT OF WAY ROADWAY WIDTH
Feet Feet
40 28
ACTION NO.
ITEM NO.
::r -lp
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request from Fire and Rescue Department to accept and
appropriate grant funds in the amount of $4,500 from the
Virginia Department of Fire Programs for the purchase of
computers for the Roanoke Valley Regional Fire/EMS Training
Center
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
Elmer C. Hodge, Jr. tlf
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Fire and Rescue Department applied for grant funding through the
Virginia Department of Fire Programs. These grants are intended to provide local
jurisdictions with funding for various training needs. The Fire and Rescue Department was
awarded $4,500 to complete the purchase of three replacement computers for the Roanoke
Valley Regional Fire/EMS Training Center.
Updating these computers is essential to keep pace with the ever-changing and improving
technology. Failure to maintain these upgrades results in incompatibility with presentation
and training software necessary to conduct classes at this facility.
FISCAL IMPACT:
There was no fiscal impact; the cost of the computers is covered at 1000/0 up to $4,500 by
the Department of Fire Programs grant.
1
T-b
STAFF RECOMMENDATION:
Staff requests the acceptance and appropriation of grant funds in the amount of $4,500
from the Virginia Department of Fire Programs to the Fire and Rescue Department for the
administration of the grant and the appropriate purchasing procedures necessary to
complete this project.
2
ACTION NO.
ITEM NO. J=- 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request from Fire and Rescue Department to accept and
appropriate competitive grant funds in the amount of $30,000
from the Department of Homeland Security for the purchase of
radio equipment
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
Elmer C. Hodge. Jr. ê If
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Fire and Rescue Department applied for grant funding through the
Department of Homeland Security. These competitive grants are intended to provide local
jurisdictions with funding for equipment that provides interoperability with other jurisdictions.
The Fire and Rescue Department was awarded $30,000 toward the purchase of radio
equipment. This equipment will allow for interoperability with other Virginia jurisdictions in a
wide-spread natural or man-made disaster.
FISCAL IMPACT:
There will be no fiscal impact since the cost of the radio equipment is funded through the
grant at 1000/0 up to the total of $30,000.
STAFF RECOMMENDATION:
Staff requests the acceptance and appropriation of grant funds in the amount of $30,000 to
the Fire and Rescue Department for the administration of the grant and the appropriate
purchasing procedures necessary to complete this project.
ACTION NO.
ITEM NO. J- 8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request from Fire and Rescue Department to accept and
appropriate grant funds in the amount of $15,250 from the
Virginia Department of Fire Programs for the renovation/repair
of the burn building located at the Roanoke Valley Regional
Fire/EMS Training Center
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
Elmer C. Hodge. Jr. Elf
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Fire and Rescue Department applied for grant funding through the
Virginia Department of Fire Programs. These grants are intended to provide local
jurisdictions with funding to repair/renovate existing burn buildings, a .training prop crucial
for realistic scenarios of firefighting techniques. The Fire and Rescue Department was
awarded up to $15,250 to complete these repairs.
Bids will need to be completed in accordance with County purchasing guidelines. Once
the bid is awarded and repairs are 50% complete, Fire and Rescue will request 50% of the
awarded amount. Upon 1 00% completion of the repairs, Fire and Rescue will request the
balance of the grant funding.
FISCAL IMPACT:
There was no fiscal impact; the cost of the repairs is covered at 100% up to $15,250 by the
Department of Fire Programs grant.
STAFF RECOMMENDATION:
Staff requests the acceptance and appropriation of grant funds in the amount of $15,250 to
the Fire and Rescue Department for the administration of the grant and the appropriate
purchasing procedures necessary to complete this project.
ACTION NO.
ITEM NO. 5-1'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Request to accept and appropriate grant funds in the amount
of $190,865 from the Department of Criminal Justice Services
for a juvenile justice and delinquency prevention program
SUBMITTED BY:
Daniel R. O'Donnell
Assistant County Administrator
APPROVED BY:
Elmer C. Hodge ¿ ff
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County has received notification of a grant award from the Department of Criminal
Justice services (DCJS) in the amount of $190,865 to establish a Functional Family
Therapy program for Roanoke County families in need. The grant is the first year of a five-
year program that will provide intensive family counseling for families with juveniles who
may otherwise be facing expensive out of home placements.
The grant is renewable for up to five years. There is no local match for the first three
years. The fourth year has a 25% local match and the fifth year has a 50% local match
should the County wish to continue the program for those years. If the program proves not
to be successful, it can be cancelled after the third year. Blue Ridge Behavioral Healthcare
will be providing the counseling services and the County will serve as fiscal agent. The
intent of this program is to provide more intensive in-home therapy services for juveniles
who otherwise would be faced with out-of home placements at a far greater cost.
This program will be coordinated with the Community Policy Management Team (CPMT)
process.
,..j-:- J
FISCAL IMPACT:
As there is no direct match for the first three years of the program and the intent of the
program is to decrease the costs of out of home placements, there will be positive fiscal
impact for the County.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the grant award from DCJS and
appropriate the funds.
2
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
N- \
Ok of General
Amount Fund Revenues
Prior Report Balance $9,738,285 6.61°Æ>
Addition from 2003-04 Operations 2,050,000
Audited Balance at June 30, 2004 11,788,285
July 1 , 2004 Explore Park Loan Repayment 20,000
Balance at March 8, 2005 11 ,808,285 8.02°Æ>
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the
General Fund Unappropriated Balance for 2004-05 at a range of 7.0%-8.0°Æ» of General
Fund Revenues
2004 - 2005 General Fund Revenues
7°/Ó of General Fund Revenues
8% of General Fund Revenues
$147,255,793
$10,307,906
$11,780,463
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge t}/
County Administrator
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Amount
Audited Balance at June 30, 2004 $11,389,450.22
Remaining funds from completed projects at June 30, 2004 347,440.84
Transfer from Department Savings 2003-04 233,419.00
September 28, 2004 Appropriation for the Public Safety Building Project (6,110,540.00)
October 12, 2004 Appropriation for Regional Jail Facility Study (85,922.00)
December 7, 2004 Appropriation for refund to PFC, LLC for PPEA review fees (50,000.00)
January 11, 2005 Appropriation for tests and studies to review the Higginbotham (250,000.00)
Farms and the existing Roanoke County Jail as sites for the
Regional Jail Facility.
February 22, 2005 Appropriation for projects for fiscal year 2004-2005 Virginia (50,000.00)
Department of Transportation (VDOT) revenue sharing program
Balance at March 8, 2005 $5,423,848.06
Major County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Appropriation from 2003-04 Operations $1,416,838.00
Balance at March 8, 2005 $1,416,838.00
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge êff
County Administrator
N-~
RESERVE FOR BOARD CONTINGENCY N-:3
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2004-2005 Original Budget $100,000.00
September 28, 2004 Appropriation for professional services provided by (9,000.00)
Chandler Planning
October 12, 2004 Appropriation for Special Assistant for Legislative (18,000.00)
Relations
October 26, 2004 Appropriation for participation in a libarary study (29,700.00)
with the City of Roanoke
Balance at March 8, 2005 $43,300.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge é' H
County Administrator
N-L\
FUTURE CAPITAL PROJECTS
COUNTY OF ROANOKE, VIRGINIA
Savings from 1996-1997 debt budget $ 670,000
Transfer from County Capital Projects Fund 1 ,113,043
FY1997-1998 Original budget appropriation 2,000,000
Savings from 1997-1998 debt fund 321 ,772
FY 1998-1999 Original budget appropriation 2,000,000
FY1999-2000 Original budget appropriation 2,000,000
Less increase in debt service (1,219,855) 780,145
Savings from 1998-1999 debt fund 495,363
FY2000-2001 Original budget appropriation 2,000,000
Less increase in debt service (1,801 ,579) 198,421
FY 2001-2002 Original budget appropriation 2,000,000
Less increase in debt service (465,400)
Savings from 2001-02 debt fund 116,594 1,651,194
FY 2002-2003 Original budget appropriation 2,000,000
Less increase in debt service (2,592,125) (592,125)
FY 2003-2004 Original budget appropriation 2,000,000
Less increase in debt service (2,202,725) (202,725)
FY 2004-2005 Original budget appropriation 2,000,000
Less increase in debt service (4,192,701 ) (2,192,701)
Balance at March 8, 2005 $ 6,242,387
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge f' ~
County Administrator
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ACTION NO.
ITEM NO. 0- \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 8, 2005
AGENDA ITEM:
Joint work session with the Roanoke County School Board to
discuss fiscal year 2005-2006 budget
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
Elmer C. Hodge t. Jf
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for a work session with the Roanoke County School Board
and the School staff to discuss the 2005-06 budget needs. As part of this work session,
we will review the allocation of revenues between the school and the County, and discuss
salary increases and employee benefits.
Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 8,2005
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia Jaw were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
ACTION NO.
ITEM NUMBER
~-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 8,2005
AGENDA ITEM: Public Hearings for Citizen Comment on the following items:
(a) General Comment on the Upcoming Annual Budget for FY2005-
2006
(b) "Effective" Real Estate Tax Rate Increase
(c) Real Estate, Personal Property and Machinery and Tools Tax
Rates
SUBMITTED BY: Brent Robertson
Director of Management and Budget
COUNTY ADMINISTRATOR'S COMMENTS:
This is a public hearing to receive input regarding the budget for purposes of budget
planning and also to meet the schedule for getting tax bills prepared and mailed to citizens.
The budget review process will continue and will include meetings with departments, as
well as a number of work sessions which have been scheduled with the Board; therefore,
staff will work within the tax rates which are adopted by the Board.
At the public hearing, the tax rates will not be adopted in order to allow time for the citizens
input and recommendations that are received at this meeting to be taken into consideration.
The actual setting of the tax rates is scheduled to occur at the March 22, 2005 meeting.
SUMMARY OF INFORMATION:
As requested at an earlier work session, staff advertised the proposed Real Estate,
Personal Property, and Machinery and Tools Tax Rates for calendar year 2005 as follows:
Real Estate Tax at a rate of not more than $1.12 per one hundred dollars assessed
valuation.
Personal Property Tax at a rate of not more than $3.50 per one hundred dollars
assessed valuation.
Machinery and Tools Tax at a rate of not more than $3.00 per one hundred dollars
assessed valuation.
1
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In addition, state code mandates that when reassessment of real property in a locality
results in a real estate revenue increase of 1 % over the previous year, the locality must
either reduce the tax rate, so that the revenues are no more than 101 % of the previous
year's or hold a public hearing indicating an "effective" real property tax increase.
Also, consistent with past practices, the Board has expressed a desire to hold a public
hearing to elicit "general" comment on the upcoming annual budget development process.
This hearing gives citizens the opportunity to express their priorities and concerns for the
Board to consider during formulation of the upcoming budget.
The public hearings scheduled for today are for receiving written and oral comment on
these three topics.
The public hearing on proposed Tax Rates was advertised on February 22 and March 1,
2005, the "Effective" Real Estate Tax Rate Increase was advertised on March 1,2005, and
the General Comment for the FY2005-2006 Budget was advertised on March 1, 2005,
thereby satisfying state code requirements for public notice.
Attached is a memo that highlights specific points of today's public hearings.
2
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MEMO
To:
From:
Subject:
Date:
Members, Board of Supervisors
Brent Robertson, Director of Management & Budget
Public Hearings on 3/8/05
March 8, 2005
On March 8, 2005 the County wilt hold three public hearings related to the FY2005-06
budget. These hearings will allow citizens the opportunity to comment on various items
that impact development of the upcoming budget--assessments, tax rates, funding
priorities, increases in revenues, etc.
Listed below are comments relating to the public hearing and/or to the composition of the
advertisement that appeared in the newspaper:
Tax Rates
· The tax rates were advertised at the County's current rates. The Board may not
adopt tax rates above these advertised rates, (without re-advertisement and another
public hearing), but could adopt tax rates less than the advertised rates. Adoption of
the rates is scheduled for the March 22, 2005 meeting.
"Effective" Real Estate Tax Rate Increase
· The content and composition of this ad is dictated by state code. This ad is confusing
and may alarm some citizens who do not understand its intent.
· Identified increase in assessments for 2005 (over the previous year's assessments)
averaged 4.540/0. Increase in assessments in 2004 (over 2003 assessment)
averaged 4.59°k.
General Comment - FY2005-2006 Budaet
· This forum provides citizens with the opportunity to comment on maintaining.
increasing, or decreasing funding for services and/or programs for the upcoming fiscal
year. This hearing affords the citizen a proactive voice (what they would like to see)
as opposed to a reactive voice (what the County Administrator/Board of Supervisors
have proposed).