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HomeMy WebLinkAbout4/12/2005 - Regular Roanoke Cou nty Board of Su pervisors Agenda April 12, 2005 NOTE: There will be a joint meeting between the Board of Supervisors and Roanoke City Council at 12:00 noon on April 12. The meeting will be held at the Brambleton Center, 3738 Brambleton Avenue, Room #1. Good afternoon and welcome to our meeting for April 12, 2005. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Jim Herron Penn Forest Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring May 7 through 15, 2005, as National Tourism Week in the County of Roanoke 2. Proclamation declaring April 1 0 through 16, 2005, as National Public Safety Telecommunications Week in the County of Roanoke 3. Introduction of visitors from the Ukraine television station Vezha who are participating in the Ukraine Media Partnership Program with WDBJ Television 1 D. BRIEFINGS 1. Briefing by Hayes, Seay, Mattern & Mattern regarding the feasibility study conducted on the downtown Salem site for the regional jail facility. (Elmer C. Hodge, County Administrator; John M. Chambliss, Jr., Assistant County Administrator; Bill Porter, Hayes, Seay, Mattern & Mattern) E. NEW BUSINESS 1. Request to approve fiscal year 2005-2006 budget for the Roanoke Regional Airport Commission. (Diane D. Hyatt, Chief Financial Officer; Jacqueline Shuck, Executive Director, Roanoke Regional Airport) 2. Request to approval fiscal year 2005-2006 budget for the Roanoke Valley Resource Authority (RVRA). (Diane D. Hyatt, Chief Financial Officer; John Hubbard, Chief Executive Officer - RVRA) 3. Request to appropriate funds in the amount of $8, 150 from the Board contingency fund for construction costs associated with the Habitat for Humanity house. (Elmer C. Hodge, County Administrator) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing conveyance of easements to the Western Virginia Water Authority through property owned by the Roanoke County Board of Supervisors to provide for the extension of sewer service for the benefit of GCT Development, LLC, Catawba Magisterial District. (Pete Haislip, Director of Parks, Recreation & Tourism) 2. First reading of an ordinance authorizing the exchange of real estate between the Board of Supervisors and Richard A. Slusher and Carol P. Slusher on Horse Shoe Bend Road, Rte. 936, Vinton Magisterial District. (Arnold Covey, Director of Community Development) 3. First reading of an ordinance authorizing the sale of approximately 20 acres of real estate in the Center for Research and Technology to Tecton Products, LLC, authorizing the execution of a performance agreement, and appropriating public funds. (Doug Chittum, Director of Economic Development) 4. First reading of an ordinance appointing a separate individual to hold the position of Clerk to the governing body and to perform certain duties as specified. (Paul M. Mahoney, County Attorney) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 2 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - March 7, March 15, March 22, and March 29, 2005 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 3. Ratification of appointment to the Western Virginia Water Authority 4. Request from schools to appropriate a refund in the amount of $2,087.39 from Scholastic, Inc. 5. Request to accept donation of a drainage easement on property owned by Robert Lee Lewis and Winifree Lewis, Hollins Magisterial District 6. Request to accept donation of a drainage easement on property owned by James K. Morgan and Katharine P. Morgan, Hollins Magisterial District 7. Request to accept donation of a drainage easement on property owned by Paul W. Sink, Sr. and Willa D. Sink, Cave Spring Magisterial District 8. Request to accept donation of drainage easements on property owned by 6220 Associates, Hollins Magisterial District 9. Request to accept donation of a drainage easement on property owned by DDW Associates, a Virginia partnership, Hollins Magisterial District 10. Request from the Police Department to accept and appropriate grant funds in the amount of $40,520 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS 3 M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Capital Projects 5. Building Permit Activity Report for the month ended March 31, 2005 6. Statement of Treasure(s accountability per investment and portfolio policy as of February 28, 2005 7. Statement of Treasure(s accountability per investment and portfolio policy as of March 31, 2005 8. Proclamations signed by the Chairman N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael A. Wray 2. Richard C. Flora 3. Joseph P. McNamara 4. Joseph B. Church 5. Michael W. Altizer O. WORK SESSIONS (4th Floor Conference Room) 1. Work session to discuss fiscal year 2005-2006 budget development. (Brent Robertson, Director of Management and Budget) 2. Work session to prioritize implementation schedule of pending County projects. (Elmer C. Hodge, County Administrator) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (30) review of the proposed terms and agreement for the establishment of a new regional jail authority. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 4 ACTION NO. ITEM NO. C - t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 Proclamation declaring May 7 through 15, 2005, as National Tourism Week in the County of Roanoke Elmer C. Hodge (jl~"f~ Jf~ County Administrator AGENDA ITEM: APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Valley Convention and Visitors Bureau has requested that the Board proclaim the week of May 7 through 15, 2005, as National Tourism Week in Roanoke County. David Kjolhede, Executive Director of the Roanoke Valley Convention and Visitors Bureau, will attend the meeting to accept the proclamation. C·_I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2005 PROCLAMATION DECLARING MAY 7 THROUGH 15, 2005, AS NATIONAL TOURISM WEEK IN THE COUNTY OF ROANOKE WHEREAS, the travel and tourism industry supports the vital interests of the County of Roanoke and the Roanoke Valley by contributing to employment, economic prosperity, international trade, peace, understanding and goodwill; and WHEREAS, travel and tourism ranks as an important industry in the County of Roanoke in terms of revenue generated by annually contributing $82,769,000 in travelers spending, $19,200,000 in payroll and $2,540,000 in local taxes; and WHEREAS, travel and tourism has become a $1 million dollar per day industry in the Roanoke Valley, with a total yearly amount in excess of $420,000,000; and WHEREAS, the Roanoke Valley Convention and Visitors Bureau, the primary tourism promoter in the Roanoke Valley, is celebrating its 20th anniversary; and WHEREAS, as people throughout the world become more aware of the outstanding cultural, recreational and natural resources available in the County of Roanoke and the Roanoke Valley, travel and tourism will become an increasingly important aspect in the lives of our citizens; and WHEREAS, given these laudable contributions to the economic, social, and cultural well-being of the citizens of the County of Roanoke, it is fitting that we recognize the importance of travel and tourism. 1 c - \ NOW THEREFORE, WE, the Roanoke County Board of Supervisors do hereby proclaim the week of May 7 through 15,2005 as NATIONAL TOURISM WEEK and call upon the citizens of the County of Roanoke to observe this week with appropriate ceremonies and activities. 2 ACTION NO. ITEM NO. C-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Proclamation declaring April 1 0 through 16, 2005, as National Public Safety Telecommunications Week in the County of Roanoke Elmer C. Hodge ~ II~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department has requested that the Board proclaim the week of April 10 through 16, 2005, as National Public Safety Telecommunications Week in the County of Roanoke. Chief Ray Lavinder, Lt. Scott Smith, and the communications officers who are available will attend the meeting to accept the proclamation. c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12,2005 PROCLAMATION DECLARING APRIL 10 THROUGH 16, 2005, AS NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the week of April 10 through 16, 2005 has been declared "National Public Safety Telecommunications Weekll by the Senate and House of Representatives of the United States of America; and WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated. can undermine and erode both moral and economic strengths of our community; and WHEREAS, men and women are engaged in the operation of emergency response systems for the County of Roanoke; and WHEREAS, these individuals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and WHEREAS, our telecommunications personnel daily serve the public in countless ways without the recognition by the beneficiaries of their services. 1 c-·~ NOW, THEREFORE, WE, the Roanoke County Board of Supervisors do hereby proclaim the week of proclaim April 10-16, 2005 as "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" and call upon the citizens of the County of Roanoke to observe this week with appropriate ceremonies and activities. 2 ACTION NO. ITEM NO. C -.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Introduction of visitors from the Ukraine television station Vezha who are participating in the Ukraine Media Partnership Program with WDBJ Television Elmer C. Hodge ~ !f~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: We are pleased to recognize and present Certificates of Honorary Citizenship to three officials from the Ukraine independent television station Vezha who will be visiting the Roanoke Valley for two weeks in April. Their visit is hosted by WDBJ Television and is part of a year-long exchange between the two stations. The Ukraine Media Partnership Program is organized by the International Research and Exchanges Board (IREX) and is funded by the U. S. State Department. The program is designed to foster the growth of independent print and broadcast media in Ukraine. Two groups of employees from WDBJ have visited Ivano-Frankivsk and the April visit will bring a second group of employees from the Ukrainian television station to Roanoke. The visitors from the Vezha station are Mr. Oleksander Makushak, Head of the Production Department; Ms. Olga Melnyk, Manager of Commercial TV Projects; and Ms. Yaroslava Ugrynyuk, Editor in Chief of TV News. Accompanying the group will be two interpreters and Joe Dashiell, Senior Reporter at WDBJ. (,ountP of l\omro~ /1 i .Jj. - \- ,- ~ CERTIFICA TE OF HONORARY CITIZENSHIP BE IT HEREBY KNOWN THAT Oleksander Makushak I va no- Franki vsk, Ukraine has, on Tuesday, April 12, 2005, been named an HONORARY CITIZEN OF ROANOKE COUNTY, VIRGINIA, USA and shall hold and enjoy a place of high esteem in the minds and hearts of the Citizens of the County of Roanoke. In~ ?i. ~ Michael W. Altizer, Chal man Roanoke County Board of Supervisors &~ !I~r- Elmer C. Hodge, County Administrator ATTEST: ~ J. (J;J/1A.[)) Diane S. Childers, Clerk (,ountP of l\oano~ / / CERTIFICATE OF HONORARY CITIZENSHIP BE IT HEREBY KNOWN THAT Olga Melnyk I vano- Franki vsk, Ukraine has, on Tuesday, April 12, 2005, been named an HONORARY CITIZEN OF ROANOKE COUNTY, VIRGINIA, USA and shall hold and enjoy a place of high esteem in the minds and hearts of the Citizens of the County of Roanoke. /huk¿ ?{,. ~ Michael W . Altizer, Chai man Roanoke County Board of Supervisors &~ /I e#y- Elmer C. Hodge, County Administrator ATTEST: ~J.~ Diane S. Childers, Clerk (,ount!' of l\oano~ CERTIFICA TE OF HONORARY CITIZENSHIP BE IT HEREBY KNOWN THAT Yaroslava Ugrynyuk I vano- Frankivsk, Ukraine has, on Tuesday, April 12, 2005, been named an HONORARY CITIZEN OF ROANOKE COUNTY, VIRGINIA, USA and shall hold and enjoy a place of high esteem in the minds and hearts of the Citizens of the County of Roanoke. In~ 11. ~ Michael W. Altizer, Chai man Roanoke County Board of Supervisors &~ /I ~rr- Elmer C. Hodge, County Administrator ATTEST: ~~.~ Diane S. Childers, Clerk ACTION NO. ITEM NO. D- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Briefing by Hayes, Seay, Mattern & Mattern regarding the feasibility study conducted on the downtown Salem site for the regional jail facility Elmer C. Hodge ~ #~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The attached feasibility study to evaluate the expansion of the existing Roanoke County/Salem jail and Roanoke County court facilities in downtown Salem was requested by the Board at the January 11 meeting. The study was conducted by Hayes, Seay, Mattern & Mattern (HSM&M) at a cost of $48,000. This will be paid from the $250,000 appropriated by the Board on January 11 for the option on the Higginbotham property, evaluation of the site, and costs related to the state required studies. Staff and I are still reviewing the report in order to present the findings at the April 12 Board of Supervisors meeting. Bill Porter, HSM&M, will be present to review the report with the Board; however, I would like to draw your attention to several pertinent details outlined below: · The report shows estimated costs of purchasing additional land · The report shows that the downtown Salem site has flood plain/floodway issues and constraints that may preclude the County from partnering with Montgomery and Franklin counties · There is limited future expansion capability · Operating costs are significantly higher than those that would be incurred if the facility were at the West County site 1 · The report addresses an important difference in recurring costs for a high rise structure versus a low profile structure · There is an overall higher cost of construction for the downtown site for state and local governments STAFF RECOMMENDATION: Staff recommends that the Board continue with the Higginbotham site, as submitted to the Department of Corrections, for the following reasons: · It allows for the County to continue its partnership with the City of Salem and Montgomery and Franklin counties · It allows greater flexibility for future expansion needs · There will be a lower cost to construct the facility · There will be a significant reduction in operating costs for all participating localities on an ongoing basis · It will reserve the remaining land available in downtown Salem for future Courthouse expansion needs · It avoids flood plain issues which exist at the downtown Salem site · It will be looked upon more favorably by the Department of Corrections. Staff further recommends that the Board proceed with the formation of a regional jail authority and allow for the inclusion of Roanoke City as an equal partner at such time as they have completed the necessary state requirements and determined their need to do so. 2 Feasibility Study to Evaluate the Expansion of the Existing Roanoke County/Salem Jail and Roanoke County Court Facilities III Downtovvll Salem, Virginia BU¡LDINGS · ('") O~ 2m -I_ mm 20 c¡1" TABLE OF CONTENTS 1. INTRODUCTION 2. SYNOPSIS OF REQUIRED BEDS 3. SITE DATA 4. MASTER SITE DEVELOPMENT PLAN 5. ALTERNATIVE #1- CONCEPT · Expansion of jail and court on existing site owned by the County 6. AL TERNA TIVE #2 - CONCEPT · Expansion of jail and court on existing site owned by the County and on plots of land which perhaps could be purchased across Thompson Memorial Drive and south of Main Street 7. ALTERNATIVE #3 - CONCEPT · Maior expansion of courthouse and minor expansion of jail on site owned by County 8. ALTERNATIVE #4 · Parking structure option 9. PARKING STRUCTURE CONCEPT 10. COST ANALYSIS 11. STAFFING ANALYSIS 12. EXECUTIVE SUMMARY · x 1. INTRODUCTION 1. On 25 January 2005, the Roanoke County Board of Supervisors authorized the development of a study to: a. Evaluate the possibilities of expanding the existing jail, court facilities, and parking in Downtown Salem. 2. Expansion possibilities to include three alternatives: a. Alternative #1: · Expansion of the jail and courts on the land now owned by Roanoke County on the site of the existing jail and court facilities. b. Alternative #2: · Expansion of the jail and courts on the land now owned by Roanoke County on the site of the existing jail and court facilities. and · Expansion of the jail and parking on land which perhaps could be purchased and rezoned, which is located across Thompson Memorial Drive to the east. (See Site Plan in Tab 4 for detailed information.) c. Alternative #3: · Expansion of the courts only on the land now owned by Roanoke County on the site of the existing jail and courts facilities. and · Building a regional jail on another site for the Counties of Roanoke, Franklin, and Montgomery, and the City of Salem. d. Alternative #4: Parking Structure Option · Option to construct a 240 car parking structure on the land east of the existing court services/sheriffs department building or on another site in downtown Salem. 3. Evaluation factors which will need to be considered by this study and by the governmental bodies reviewing this report includes: a. Land purchase options. b. Cost of land purchase. c. Potential for obtaining a special-use permit as required by the zoning ordinance. d. Flood plain issues and constraints. e. Long-range space needs for the regional jail for: · Roanoke County and the City of Salem or · Roanoke County, the City of Salem, Franklin County, and Montgomery County. f. Future expansion. g. Long-range space needs for the court facilities. h. Staffing efficiency for jail. 1. Operating costs of jail. J. Construction costs. k. Funding cycles and amounts through VDOC. 1. Implementation schedule. m. Safety of staff, inmates and public. n. Parking requirements: · Staff · Public o. Zoning ordinance requirements for: · Maximum building heights. · Building setbacks. · Requesting variances. · Other applicable requirements. · Parking requirements. p. Please refer to the Table of Contents for organization of this study. · \ ~ 2. SYNOPSIS OF REQUIRED BEDS 1. A synopsis of the required number of beds based in the Community-Based Correctional Plan dated December 23, 2004. As indicated in the plan, the development of a forecast involves analyzing historical data using mathematical techniques to project a single or series of points in the future. Its reliability is heavily dependent on how accurate the historical data reflects future needs. Historical data reflects a set of conditions that existed during a given time period and these conditions (sentencing practices, sentence guidelines, correctional policy, community attitudes towards non-incarceration alternatives, state and local responsibility definitions) may be significantly different from the conditions experienced in the future. The requirements for a Community-Based Corrections Plan forecast specify a forecast of the expected inmate population for a period of no less than 10 years beyond the expected date of occupancy of the new or expanded facility. a. Roanoke County and the City of Salem: (1) The Community-Based Corrections Plan projects the following future needs for rated beds for Roanoke County and the City of Salem. Total Existing New Beds Year Beds Beds Required 2011 354 108 246 2012 368 108 260 2013 382 108 274 2018 452 108 344 2019 466 108 358 2020 480 108 372 2025 551 108 443 2030 621 108 513 (2) The total projected beds for the existing jail (108) and Annex I (266) are estimated at 374 rated beds. The Community-Based Corrections Plan indicates that the jail population of these two localities is growing by approximately 15 inmates per year. Based upon this projection, a rated jail capacity of 374 may only serve the corrections needs through 2012. (3) Future Expansions: Unless other land is purchased, no further expansion is available on this site. b. Roanoke County 'I City of Salem'l Franklin County 'I and Montgomery County: (1) The Community-Based Corrections Plan projects the following future needs for rated beds for the four participating localities: Total Existing New Beds Year Beds Beds Required 2012 811 217 594 2013 844 217 627 2018 1,006 217 789 2019 1,039 217 822 2020 1,071 217 854 2025 1,234 217 1,017 2030 1,396 217 1,179 Current Capacity of Existing Jails: Roanoke County/Salem 108 Franklin County 49 Montgomery County 60 Total 217 (2) The total projected beds for the existing sites (217), Annex I (266), and Annex II (344) are estimated at 827. The Community-Based Corrections Plan indicates that the jail population for these localities is growing by 32 per year. Based upon this population projection, a rated jail capacity of 827 may serve the corrections needs of these four localities until 2012. (3) Future Expansions: Unless other land is purchased, no further expansion is available on this site. 2. Forecast for the Proposed Regional Jail Service Area (refer to Page 83 of CBCP dated December 23, 2004. a. The forecast for the proposed Regional Jail service area is the sum of the forecast for the three jurisdictions which were presented in the preceding subsections. The sum of those forecast are presented below. Combined Forecast for the Proposed Regional Service Area Year Franklin Montgomery Roanoke Total Jul-10 226.4 180.3 339.9 746.6 J ul-11 239.0 186.0 354.0 779.0 Jul-12 251.7 191.8 368.0 811.5 J ul-13 264.4 197.6 382.1 844.1 Jul-14 277.0 203.3 396.1 876.4 J ul-15 289.7 209.1 410.2 909.0 Jul-16 302.4 214.9 424.2 941.5 Jul-17 315.0 220.7 438.2 973.9 J ul-18 327.7 226.4 452.3 1006.4 Jul-19 340.4 232.2 466.3 1038.9 Jul-20 353.0 238.3 480.4 1071.4 Jul-25 416.3 266.9 550.6 1233.8 Jul-30 479.7 295.7 620.8 1396.2 While a total system capacity of 1,006 will serve the needs of participating jurisdictions for a ten to fourteen year period, consideration should be given during the Planning Study phase for "how" to expand the jail complex in the future. Extending the forecast model for an additional twelve years (2030) results in a planning forecast of 1,396. Considering the growth in the service area which will result in increased population density, the planning should include at least one future expansion that would result in a total system operating capacity in the 1400 bed range for the system capacity available to the participating jurisdictions. · 3 3. SITE DATA 1. Three areas were identified as the areas to be included in this study. LL--:~-~ ,./ cL.Á'-f ~, I II "0 - tW'i "~I c:æTI"1 ~ : \! I ~~I ~ IUI 2. 'I ~ ~~ S~rìe:.~-r 31. 'i, , 'I~ 1. Q / a. Area 1 is owned by Roanoke County and contains: · The existing Roanoke County/Salem Jail. · The Roanoke County Courts Facilities. · Former sheriff s department. b. Area 2 is privately owned and is currently being used for a Getty Mart and parking area (some of which is leased to Roanoke County). c. Area 3 has multiple owners including Roanoke County's Court Services and sheriff s department building, the City of Salem, and a private owner. 2. Areas 1, 2, and 3 are impacted by the existing Federal Emergency Management Agency (FEMA) 100-year floodplain of Snyder Branch and Areas 1 and 3 are impacted by the existing FEMA floodway of Snyder Branch. For detailed information for the areas, please see the site plan at the beginning of this section and Appendix A (aerial photograph) attached herewith. The impacts to these areas are as follows: a. Area 1 Area 1 is bounded by the existing courts and jail facility, Clay Street, Thompson Memorial Drive, and East Main Street. An existing drainage structure runs through the site at a diagonal from the northeast to the southwest. The existing structure is made of two different structure types, a metal arch pipe and a 7'x5' concrete box culvert. The overall structure is not adequate to contain Snyder Branch during the 100-year event. The site is impacted by both the 100-year floodplain and the floodway. FEMA guidelines state that any proiect within the floodway shall not increase the 100-year flood elevation. Ground floor construction on the site will be very limited and difficult to build. For a proposed building, first floor parking could be constructed at the ground floor level of the site assuming it would not increase the 100-year flood elevation. This can only be determined through a detailed hydraulic analysis which must be approved by FEMA. This process will take three or four months. At a minimum, the structure would have to be an open column parking area with no walls at the ground elevation to minimize restrictions to the existing flow of Snyder Branch during a flood event. The finished floor elevation would need to be outside the 100-year flood elevation. Even with this type of construction, there is no guarantee that the 100-year flood elevation will not be increased. To reduce the flooding on the site the existing culvert could be upsized; however, maintaining the existing flow in Snyder Branch during the culvert replacement would be very challenging. Stormwater management under the existing building now occupied by court services and the sheriff is another critical issue. Total acreage is 1.1 acres. b. Area 2 Area 2 is bounded by Thompson Memorial Drive, Clay Street, Craig Avenue, and East Main Street. The 100-year floodplain of Snyder Branch skirts the western edge of the site. Dependent on the final layout, it is not anticipated that this will create any restrictions on the site. This can only be determined through a detailed hydraulic analysis. Total acreage is 1.35 acres. c. Area 3 Area 3 is bounded by an existing building parallel to Strawberry Alley, East Main Street, Thompson Memorial Drive, and Calhoun Street. The open channel of Snyder Branch runs through the site and under the existing building parallel to Strawberry Alley. An existing commercial building and associated parking lot is located in the northeast corner of the site. To provide any usable area on the site, Snyder Branch would need to be conveyed in a proposed culvert from East Main Street to the existing building parallel to Strawberry Alley; however, maintaining the existing flow in Snyder Branch during the construction of the new culvert would be very challenging. The new culvert would not convey all of Snyder Branch during the 100-year event due to the constriction of the upstream culvert. The site would continue to be impacted by both the 100-year floodplain and the floodway. FEMA guidelines state that any project within the floodway shall not increase the 100-year flood elevation. Ground floor construction on the site will be very limited and difficult to build. A parking garage could be constructed on the site assuming it would not increase the 100-year flood elevation. This can only be determined through a detailed hydraulic analysis and approved by FEMA. At a minimum, the structure would have to be an open column parking area with no walls at the ground elevation to minimize restrictions to the existing flow of Snyder Branch during a flood event. The finished floor elevation would need to be at or below the existing ground elevation. Stair and elevator towers will need to be outside the 100-year flood elevation. Even with this type of construction, there is no guarantee that the 100-year flood elevation will not be increased. Total acres is 1.3. 3. The topography of Areas 1, 2, and 3 are as described below: a. Area 1 Clay Street is approximately 3 feet to 10 feet higher than East Main Street. The parking areas to the east of the existing jail and courts facility have minimum relief with a gradual grade draining the site to the southeast corner. An existing wall is located on the south side of the site to minimize the relief in the parking areas. Snyder Branch is piped under Clay Street, through the site in a metal arch pipe and a 7'x5' concrete box culvert, to its outlet on the south side of East Main Street. b. Area 2 Craig Avenue is approximately 12 feet higher than Thompson Memorial Drive. The existing building and parking areas drain to the west with less relief on the western half of the site as compared to the eastern half of the site. There are no existing streams flowing through the site. c. Area 3 East Main Street is approximately 5 feet higher than Calhoun Street. Existing buildings and walls are located along the west side of the site parallel to Strawberry Alley. An existing commercial building and associated parking are located on the northeast corner of the site. Overall the site has minimum relief with a gradual grade draining the site to the southwest corner. Snyder Branch flows through the site in a natural watercourse from East Main Street to Calhoun Street in a southwesterly direction. The stream topography provides for the natural drainage of the site. ~ 4. MASTER SITE DE,VELOPMENT PLANS ^L1ERN.A11\JE \__~ l 1~: F~~~~'\J ~ f (,I Jr , c :.....A-'-( Sf, é ì i ) I I 'II ~I 0 ~: ! ~ , ï ~ I~II i~j I U I ~~ ~\..i 'S\fî~E.-r ~.5JI~ ~ ,; ~. . . NtË 51\ ALTE RNA1 fVE 2~ ~~l t ~ ~~ S"Tf\¡SE:-.-r N{Ë ":J C'OOØ;1 s£1t.VtcE~' t ~E1I..t~ \ j L "'I o Hi.O . p.ec:;Þ~)~\... J..CaJ. L - F~ --; a..-. fIvoAN.~ cov..rrv b· 'S-ALa-A c· N\f:)...rT 'ìó 1i'1Ie; ~(,( d· ~\<LIJJ /' // " Ot'7'e.~ ~tfo ~ PA~Klfl.t~ "57~uc1'c.1tZE ALTERNA11VE ) l 3. hi J N-rE ~ ¡ ci-A'-( ~, ~\-( 'S-r'8 éE'--r o ~ ~ ~t ì ,I :1 w' ¡~ 1 ~ 1 14:1 '1i:t I J\_ L .......-".-.- -=- - o ~w f N\A~ft. E:~'\{~JðfJ ~ Co~( ~c.'~'?)e:. Mr~ .Jb!L 1='S:-VI'7«06.i~. 09'rc6fJA~ 1.tí-a. <:4(L # ~A~v..A~G "5-r~vt::1~, Ç\Et;f(ðWAoL ~t ðtJ. '4t~, ..j e.o7~ srÆ. / Al1ERNA TI\JE 4~ -- - i ....._-'/ l \~ <fE,tP., ,.........../ r; L..Q::)p F'~"o\..\ f N j NtE ~ I --/ , C~...,' "S"f. ---"")1 I ' 'w I :if i 1 TI I' /'4": n - .__/ 1........... o G. ETT'--( t"''',~ ~~ s-rRE:8T ¿~~~~ - of'7(o~ 1..~ ~~ PAP.\(\t4c. ~7vnJ:" ;:of. : Q, ~"t'.o,: 'ut.. · ~.:Te.fIi ~7 (\('£:5 o~ b. $1~tJo ALOUE. #1 ~L( mr; ~ . 'SEE. Tt\& - % ;:"'cw\. CE?Ja,JC,..? IP 5) ~ ---- 5. ALTERNATIVE #1- CONCEPT 1. Description of Alternative # 1 : a. Expansion of the existing j ail, courthouse, and parking on: The existing site of the Roanoke County Salem Jail and the Roanoke County Courthouse which is owned by Roanoke County. AL1ERNATI\lE 1 ~ , ;' i ',_ _------' L ~¡ r=~~~~~ ----/ ¡¡~ I ,I ,'YJ I 1 / ~~~/ ( / --/ -""1 ,I o G.ET:"-< ';"-o\~ IW' I~, 1¡ 11! I.{' 1:= I I i N ' .... " A~1ö1-tA......1C:4L ~ p¡ ~ ð~Ë. co utoJ"r'{ t ~~~ CNLio.(. ~ CJf77 0 ~l. -1.l.fo ÇJ:I.. p~ ~ N.c; S"1' ¡.rlX.70~ 2. Objectives: a. Determine the maximum practical number of rated beds which could be developed on this site for the use of Roanoke County and the City of Salem only. b. Determine the maximum practical addition of space for the courthouse. c. Develop the maximum practical parking areas for key staff of the jail and courts. 3. Jail Data (existing and new): a. Rated beds: 374 beds b. The Community-Based Corrections Plan indicated a need of382 beds in 2013 (see Tab 2). c. The City of Salem zoning ordinance has a height restriction of 80' -0" from the low point of the building. 4. Refer to next page for breakdown of estimated total project cost. 5. Court expansion is not recommended for Alternate 1 due to floodplain issues. April 1. 2005 ROANOKE REGIONAL JAIL PROJECT PRELIMINARY COST ANALYSIS VADOC PART I FORMULA 2005 Means Median Jail Building Costs -- sf Marshal & Swift Multiplier Median Local Costs ($/sf) 592 Inmates @ 400 sf each (VDOC Guidlelines) Median Construction Cost PART I - PROJECT CONSTRUCTION COSTS A. MEDIAN JAIL BUILDING CONSTRUCTION COSTS B. UTILlTIES/STORMWATER C. EARLY SITE WORK - GRADING FOR FINISHED PAD D. FINAL SITE WORK E. AREA LIGHTING SYSTEMS NEW JAIL AND ON-SITE CONSTRUCTION SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT CONSTRUCTION COSTS SUBTOTAL PART II - PROJECT SPECIFIC COSTS A. ADD'L SUPPORT - FUTURE BEDS (X SF@$184.50/sf) B. OFFSITE UTILlTIES/STORMWATER C. OFFSITE ACCESS ROADS D. ON-SITE WORK FUTURE EXPANSION E Structured Parking for Annex 1 for 46 cars F. Pedestrian Bridge G.. Floodplain Costs H. Special Foundation I. Renovation Existing Jail J Phasing, Complex downtown construction and Continued operation of jail PROJECT SPECIFIC COSTS SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT SPECIFIC COSTS SUBTOTAL: PART III - OTHER PROJECT COSTS A. AlE FEES B. CBCP & PLANNING STUDY C. VALUE ENGINEERING STUDY D. EROSION/SEDIMENT CONTROL/OFF SITE CIVIL E. MUL TICONTRACTUAL DESIGN/BIDDING/ADMINISTRATION F. PRINTING/REPROD/ACHIVING/RENDERING G. GEOTECH/SOILS INVESTIGATION/SURVEY/ENVIRONMENTAL H. QUALITY CONTROL TESTING I. PERMITS J. RESIDENT PROJECT REPRESENTATIVE CONTINGENCY (5% OF UNINFLATED PARTS I & II) OTHER COSTS SUBTOTAL: LAND TOTAL ELIGIBLE PROJECT COST: TOTAL ELIGIBLE PROJECT COST PER BED @ X BEDS: VDOC Reimbursement @ 50% (Up to $60,000 per bed) Total Non Eligible Costs (25% of Total Eligible Project Cost) Total Project Costs (Eligible and Non Eligible) State Share Local Share Roanoke County Share Salem Share Franklin County Share Montgomery County Share Total Local Share State Share Total Project Cost (Eligible and Non Eligible Costs) Use ratio of 60% Local and 40% State when Total Project Costs are considered. Alternate 1 Roanoke Co. and Salem Existing Site 266 New Beds 106,400 Square Feet 30 Months to Midpt 1 06400 Estimated Costs $205/sf 0.9 $184.50 106,400 $19,640,000 $19,640,000 $200,000 $800,000 $200,000 $100,000 $20,940,000 $4,188,000 $25,128,000 $0 $0 $0 $0 $800,000 $500,000 $500,000 $3,300,000 $1,000,000 $6,100,000 $1,220,000 $7,320,000 Estimated Costs $2,300,000 $175,000 $40,000 $100,000 $0 $200,000 $250,000 $400,000 $150,000 $375,000 $1,350,000 $5,340,000 $0 $37,788,000 $142,060 $15,960,000 $9,447,000 $47,235,000 $15,960,000 $31,275,000 $24,759,375 $6,515,625 $0 ~ $31,275,000 $15960000 $47,235,000 8 ~. ';¡ c1) -00 ~ ~- 'Q ~.. d.= œ ';:1 ....-4 "00 -&1 ~U.., tí '. ~ ~ ).- '. d. . . .~ ( i - V\ ~ ~. : :1 ~. ~ 0$ -00- ~ b .. . ~l\llIQ. )v' . IIJOh ~J'V \iì a:l Ii' :z ~ . . -) -?"- 4 if . I, iLl lit 1= ú) 0.. ~. , '-. ~ ~~~. ~ 'r- - \ ~ ···:I··! ;. : :: IJ ! . . " % I .] È :gffi .~~ j I ~ ~~ ~..§ ~ ~5 .5 :r~ .9 ~;:. .Q '-t"' o LEVEL - 1 · -; - ~ LEVEL 1 Existing. 'U · I I / / / If. ,.-I ú\~ '.' ~ '~e ~ ~§ ld I . U ..'1 ~·.!t > ~ ¡i ~ to ~ f:! UJ ., ¡¡ ãa g g:;¡'ii _~ --I 0 ~ ",ð ..vi U ~ ~ . . ~. ..~~ ~ . . bJ .ä! ~ *1 ~ ~. 8 I 2 ö ('I r' r r LEVEL - 2 ~ [DO LEVEL 2 llj! ! Existing JG;> ~ SC¡ Dr ~'. . "-, ~ ße ,~ß ~~ ,ti ~ ~ .~ ~a i: .~I s ~ Q)' 00 ~b . ;¡ ~ <:> 0'::= ~u~ ~ N ~8 ¡;! ~- -' ~.. d ~ au 'I I:~¿ :> g ~~ . ~.~ ' 0' 2- 1) ~ I i ~ ...1 LEVEL - 3 Existing '\ t; -;:f "¥{ .þ. o -to¡ ...... o o _ ¡--: í: - <,n Co..¡ . I. 0): m. .'. \J')). i. E. Q þd /' ~ ~ < _ -= 0, ~ ë ~7J:! ~ =ÊJ _ m>r ~ (:a-~ .~ ¡-g' ~¡',; ~; , & g 8 fJJ " ~,..... ~ . u ~ g» ~~ ~ j1J\~.3I rn ;J:~ ~ :;;~ , I I I tß ~I\ õ' ~ ~:ï:i ~ L,-J .' ~ m ; ~~- '~ ~~ ~ ~ § ." ~.~ e~ I I. t l ~ ~ ~~ '~, ~, ,~ ~\, '-"\.. ~~~ ....'~ "0.;, "'~;-."< ")À /;~ t ¿f~ 1 # t 17 " ð I . ~ Fl):JF Existing '!i ok . ~* ~ . .' ~ ~e ~. ,~~~.. .~~ Q¡;2 . : ß uJ .,= I" ß ·I·~· l~ I i ~ > ~ ~ 0 g~ i <t ~ OJ §. E! ~, u ~ ~. _::t -I o _ '1 5111 ~ f:! ,. 3 11\ III I ~ ~ ~~~ ~\! Ii ~ ¡¡~~ u "I: ~l ~!i:r ~ iit. . Ð~~ ~a ~8!J .~ ~~ ~ . .:28 . ",'. .~ -. U\~ .' '~'. "~ . õ c~ 2. 'õ 1..0 LEVEL - 5, Existing ....... \n- tI (0 · . S. ,- ~ ~ --1 I ~. ,:t~ ill II ~~ œ ~ § 0)- ~ . ~ ~} >. .. ~. -g.-. ~:{~ L1J _ ~ d '" §'ã 11 _:ex _I.. o. ~ ~ð ~ L? ~ ~ - ~: .~~ ~.... o ',9. :r\!g \ I ~" .. .. - ~ Ii '\;1 r ··1 \ · ~ ~ ~ ~ t [h ~ ¡ i~ I _U\~'1 fn ~r l. ~f ~ súi..:t .. . ij\ . Ii " 1/ j) !l 't) '"' LEVEL - 6 " ~ ~ LEV'EL 6 1'11· 1 Existing . ;...........: , ;. ~ .;:i~ .. 0\'- nti \f ± ::I . ~'ii. }C.;t ¡U- D·l ~.~ o· .~~ ª.~ . IPU 11 ~ . ð ~e 8 .~ ~ ... 11 .~ ~ ~ .. \:! - -1. ~ Ii j11 ~ ž ~ ~I i!i 0; =ä ~ ~ ~ I.U .. Ø! ~.u~ ~_:! -I ~ r-. . ~~ ~ '. i ·fi ~ ~ .~ ~~ iì~ 1. . ..}~C'..ï ,~~ å. .; 2 <i r- .....;.' cfJ ' .:.:.:f~'.'-)\ .... ~1t-. . . . -\\-\1¿ . " ':!IO" .", ' . ' ¡:. "~~~.(t:" t" . ' :1' - , ï .,' øt~ ~ cl- ~.8 ~ ' ~I- ß U~ll ~ ~.8 ~"'. ~ J ~ ~ ~ -~.. i -<1 ~ _~ , ~. ~I ~ u ~ ~ - LL 0_ ~ z .~ ~-J U1~ s ~ $II~ ~: .UI ¡ ¡ ~ I i f" ~I 'f j ~~f~" .' ~ ~ x :I~ ' . r;-~! iU ~. . ~i ~ ~ ~~~_j _ IÍ .. " Sl (J \D o ~. a ~ (1) ~ ~ .~ ~ ~ ~ -{) U'Jt:I . rFJ ~~ ~ §; ~I ~ é 0 ·oþ z Dð3 cO 1 c.. "- 2 ö IË == = I ~~ ] H' ~. = == » ~i3 ~ i c ~ifj '-0.0· t) J6 ~~ ~ tf")o .~ I .g s .;~ ~U~ ~Ë CIJ o D! § :r c( J . \I~" J. !! .i ....... -- ..,. .- - 5iiiIiiiI --t .... IiiiiœiI ~ 1!!!!!'JII IÌ!i/I!iõ¡I sa Iiiéiš'iiI ~ ..... .... .. ... ~ .aa - ~ eŒII Ie!£I -' .... .. .....J. - .~ ~ ~ ÞIIIIIC;I ~ -=:i ØCQ tt:r;=J a::s:c:a .. I!!æI I!!!!DIJ E9 .. - ~ Øii1 &iiiI ...... ... .. ==-ø ØIiII I!!IIØ ~ .. .Em ... .. ... - II1:I:I -;Z o "t¿ ~~ otU ltid ~ {} z o ~§ ~~ .~ ~ ø .~~ Q ~ ~ ~ I II ~ u ~ II ~ ~ I,', ,~·~.~I,-"; a~, a 3 ~ td ~,~ rI 4: \1'\ UJ' ..-- F.L ~,~! ~ U ~ l1 - ~ uJ, .' () - tJ ~ , ,~. I ! ,~ \iJ "Il f ..~ 1: ~" I ~. '{ ö .' ~ ~ aU u ~ jl ~:"I "~ ..) -' ..J J: n I 1U ~.. \U ~ it ' J.I IU ., ~ ;> ~ ! > ~ >' ~ 3 ! ~, .-,¡ -' ~: .:.' " '" ::t" ~ ~ itl: ìJ '- Ul~ .'Iii.' ~ Q Õ ~ d ~' j ..~\ . '/~O~IL- 1 - . J . "O-the · I © ~." 6. ALTERNATIVE #2 - CONCE·PT 1. Description of A1ternati ve #2: Alternati ve #2: . E.xpansion of jail, courts, and parking on the land no\v o\vned by Roanoke County on the slte of the existlng jail and COll11 facilities. and . On plots of land \,\"rhich perhaps cou1d be purchased and rezoned, \vhich arc located across Thon1psonM.enloflal Drive to the east and across Main Street to the south. (See Site Plan i.n Tab 4 for detailed inforI11a1.ion.) ALTE RNA1 lVE 2 ~ ' ~_~l t=~~~~ --+j , ~j Jj*) (/ c I.J;...'{ ~, I " r/ WI I :7. I 1 <j ¡I I \f I 141 I~i I " ) I" ~ r-AAJW '3"T'f[SË:'T 7/ ~ O-p7fðN;Q( 1'. if 0 ~ f'A~KIUG '57R:UC1r./tZE 2. Objectives: a. Develop a Regional Jail for: · Roanoke County · City of Salem · Franklin County · Montgomery County b. Show an Optional parking structure on the land east of court services/sheriffs department building (see Tab 8). c. Show a Location to expand the existing courthouse. 3. Summary of rated beds for Annex I and Annex II: a. Annex I 266 Annex II 344 Total Beds 61 0 (does not include 108 rated beds in the existing jail) a. The Community-Based Corrections Plan indicates this rated bed capacity of 610 beds will be exceeded prior to 2012. See Tab 2. b. Future expansion of space IS not possible for this alternative. 4. Jail Annex II includes: a. New kitchen b. Central warehouse/storage c. New medical d. Service yard e. Pedestrian bridge f. Staff parking on grade g. Program area h. Segregation housing unit - 27 cells (not included in rated beds) 1. Mechanical and electrical rooms. J. Two elevators k. Emergency generator 1. Rated bed spaces - 344 beds m. New laundry n. 200,000 sf of space o. Five levels plus roof ALTERNATIVE #2 - JAIL ANNEX 2 ON GETTY MART SITE FLOOR PLANS .. . .. ·ð-- . L._·I .. J . C;~ë. ,__ I. rM_~ 1eøo . M~O(~ p~o~ S'ff4..Cé "_ __.i. ._ ~ ~7~ ¡ I. . L.~l·'l.l - . K\"'~¡. · C~· WA«E\J.Oo4i£ --'--- . . L..AtJ~ · ~~... 'et..8::t', ." -~ , t '''ì . . Le\leL. 1. Le\/&L-Cø ,.~ L.e.\I&L.-'; _ ¡ . \ " -\IJ t:é(lt~ ~ a o· '?10 'Jo -- ~ QðftMf ~ 110 !;c) , · (/ - 7. ALTERNATIVE #3 - CONCEPT 1. This concept is based upon the following factors: a. The regional jail for the counties of Roanoke, Franklin, Montgomery, and the City of Salem would be located on a site remote from this site. b. The new addition would be primarily for the courts and minor expansion for the jail if required. ALTERNAl"1VE ~L c~y '5rB~B"f" 3. ~¡ ;::~~~;J ~ rli&) , J ~ .. ~ J/ .... ¡ I ¡I o i .. I IW I I d' I {" I :~I 14, ! u: I ',U 1, 11 ) I~ GETl'\-f' ~ ~'þ[ 5"TR E;~--r / .:.... . , \ :-- o I,W . ~"- ~~1\C~tðfJ c-= ~1' t=AC\ t..l--n¡;c:, ., M.f~ ~t.. 'R~"Ii1at.1~ ~ # Of't<6.J.IA.L 1.~~ ~ PA~i,UUG 57~tJC1~ ~ - tJ.Ecr(O~L ~L CM \-H'N' { t-I ~:rt~ ~'Æ-.. 2. New addition description: a. Five (5) floors - maximum 80 feet height. b. 22,000 sf per floor c. Total area - 119,000 sf, including atrium and new lobby. d. The existing open area between the j ail and courts would be enclosed by an atrium and the open area under the courts would also be enclosed for a lobby. e. Public access to the jail during after hours would be limited to the Main Street side entrance. 3. The new addition would avoid the 100-year floodplain. 4. Total on grade and on site parking - 44. 5. Probable 2005 construction cost: $22,000,000 6. Possibilities of expanding the courts could include: a. A new circuit court room, related judge's offices, and prisoner holding areas. b. A new family court, if required. c. Relocation of the juvenile court functions to the new addition in order to allow expansion of the circuit clerk's area. The juveniles from Coyner Springs would enter into the intake area on Level 2 and would be transported to the courts via a secure prisoner elevator. d. Expansion of the clerk's areas. e. If required, a connection between the existing courts and the new addition at the second level. 7. The jail intake area would be relocated from Levell of the existing jail to Level 2 of the new addition. 8. Future jail needs would be handled at the Regional Jail. 9. The area of the existing courthouse is approximately 66,000 sf. 10. The existing courthouse for Roanoke County, Virginia was completed in 1985. This facility was the third of the new courthouses in the Roanoke Valley. By this time, the judges were quite specific in their requirements after developing two other court facilities in the Roanoke Valley. This 70,000 sf facility includes: a. Two circuit courts b. Two district courts c. Two juvenile domestic relation courts d. One multi-use on swing court e. Clerk of courts f. Commonwealth attorney g. Prisoner holding h. Judicial chambers 1. Law library J. Tunnel connections to jail c~ .;:'.:..o'1~E.~7 - - - - - 1- ._ -! :- -- -:.. -- LeveL.... -rwo E)(\ ~,..~t.JGr ~L. Ne.~ þot)Q \""1l o"rJ Ct:::I ~ ~ MEd-L 4 E~ P' E1c. ~.. N~ þQ()'Tf~ Ou-r~ltJØ ,t-J. ~ I 1/ g7f 7l / / / / I .- / , I / I I I / / ~.1~1~~~KI_ ~---re. 4, , e~tl~ J,6J L. - CðoIt1~ ~~ I" Q.Æ~ ~~~~~:H_ lFYÐ.. ON'!: -...-....- .. o 1.-EvaL - O~ C ~tl r=-=--=r-~ 1 '. ' '. , ., ~ . 'I ROOF ~ ~ RoOF LEvEL L.e\JEL- 4. f· 1: . NOTE. :" -n.4l s. 0AALu ~<i SfJdLeJ'=j !lAJD LAf7t4e. Cl~C:Ur-r C.c1urt1~~~ ö~ TiÆ. ~-a=. lU E?as-r(f4.r¡ c::ou('t(':i(Jc1~ - ìo q 1 \..IE. ~ 4tJ ~ 411£ I t'EiC ~ç 'S<Al.E: · L..E\fE L --; _, J~ L.. E: \lE:L -- 5 · § 8. ALTERNATIVE #4 - PARKING STRUCTURE OPTION SUMMARY OF DATA FOR THIS CONCEPT: Al1ERNA TI\JE )1 l 4# g ICO ~~ l.Héf :ç::: ~cc.:Ç -?~ ~ ----..¡ v / I! ,: .1 Jf ~ LL.__-----r"/· j: .' ç~"""- ~. N 7ì /'Í ':, i' ~", ,¡/ ¡Ii ~ ~,: 1; Q: / !,( U! ¡ t¡:.( ) .'.Q ! ...- ~ - ---- -----. I \~ ---.-.-----.. --- h\A..L ~ ~ -r 'R e S"1 -.--- N J N -LE jt.2.. ~' " II ð ~i:DC ....-~_/.I> 0'f'1(o~ 1.'to ~ P~K\~G ~7~ ~: a" ~'( olÇ -r",E. .AL ie-Pi ~7 (\/1:5 ot\. b t S7A'-IO Al..oUE t:.::l ~&.( (I ~ . ". Ss:e. 7.ðrð - % 1="0fL t7EïfO.It,.S ~ 1. This concept proposes to construct a new parking structure on the parcels of land on the east side of Roanoke County's court services and sheriff's department building. 2. See Tab #4 for master site development plan. 3. Number of parking spaces: 240 spaces maximum. 4. Estimated construction cost based upon 2005 costs of $16,667 per space including special foundations for floodplain: $4,000,000 a. This cost estimate does not include: · Land cost - estimated to be $1,500,000 · Site survey · Geotechnical study · A&E fees · Financial costs 5. Number of levels: 7 6. Approximate height: 80' maximum for zoning ordinance. 7. Pay to park: Optional 8. Since most of this structure is build over the 100-year floodplain and floodwall, the lower level must remain open to allow flooding water to pass thru. 9. This property would have to be purchased. 10. This use will need a special use permit. 11. Because this site is in the 100-year floodplain and floodway, a hydraulic analyses must be performed and approved by FEMA. These analyses will take 3 to 4 months. 12. If this concept becomes non-practical or impossible due to floodplain issues, cost, or zoning, other options for parking may need to be studied, including: . A parking structure located on another parcel. . Purchasing land for on-grade parking. 13. The County of Roanoke currently leases parking behind the Getty Mart Store located at 50 Thompson Memorial Boulevard. This parking area provides parking for court and sheriff s employees, as well as users of the court system, and police officers from all jurisdictions attending court appearances. There are no other public or employee parking available in the immediate area around the sheriff s office or court complex except for those parking spaces that are rented on a daily and monthly basis by Getty Mart and parking lot beside Mac & Bobs. In the event that the Getty Mart site is developed, lack of parking will become a major problem to some. 14. Summary of Parking for Alternative #2: a. Optional: New parking structure east of court services and sheriff s department building. 240 b. Structured parking in Annex # 1 on Level # 1 and Level #2 46 c. Parking in service yard of Annex #2 10 Total 296 15. Higginbotham site parking summary: a. Public 124 b. Staff 57 c. Service yard 10 Total 191 Total Future Remarks Estimated Expansion Construction Cost 240 car parking $4,000,000 0 . This concept could be added on to OJ structure as shown Alternative # 1, #2, and #3 if b1)~ ~ B in Alternative #4, floodplain issues will be approved ..... u ~ ~ Tab 8 by FEMA ro ~ ~r:/) . Paid parking - optional ~ .-- 9. COST ANALYSIS 1. The purpose of this section is to: a. Compare the cost of developing a regional jail for the Counties of Roanoke, Franklin, and Montgomery, and the City of Salem on the: a. Higginbotham site b. Downtown Salem site - Alternative #2 2. The schedules on the following sheets: a. Indicates the mid-point of construction which is required by VDOC standards to calculate inflation costs. 3. Schedule "A": a. Indicates submitting the Revised Planning Study for Alternate #2 on the downtown Salem site on 1 October 2005. I. r. ~·I ':'"1 .1, L ,~ . " ILL, ~ . I , I, L T~~' ,I ,I ~,~,. , t, . ~~~, , 1. [ I?¡I. , , , I I 1 J L ;11' ~~ : I , I ] I L 1 ~ II -=-: : ] ~ ~ : { I I O} t ~II-:" : ~ I ~. I' 1,oIr"L,~ : IþL ¡ I I .. .l~.]r I [ ..t-.n""", ~ I' I "- I . L ~ ~ I ::J : '0 ~¡rH+: ~ß1D~ I ~.~. : ~ ! : ¡~rœ ð l -b! ~~~; I ~i~~ I' I~~~ %:0 _I L---l. ¡ ~~ . 1 ..104Iõr · ~ I , . I IT ~ :c'-~~. . ~ ~~DI . J ~P"- : ~ I ~~ I ~1 2.~ ~ ~ _ ~ I ]. ~"'~"RO-": I '!It:..;¡ ..... . I II .I Iti...~"'f "," r ~ . ~1 -Tft<. I. ±l~o IÕ r~ ~ . ~ ~ ! L . \ rill I' ~IPÆ 4. Schedule "B": a. Indicates submitting the Revised Planning Study for Alternate #2 on the down Salem site on 1 March 2007. . , - - ) , , . ~~, ,', , I'. L ,~ " ' .L \ ,~r , L , I, , .~~.., I.. ~,~ . , , I. , ~~~, . ,.1, '" ~ ~I.. " r I r ~ II I ~ J ~ t I ~ :::1 ~ ~ ~ I - J I , I r F r ~ 1 ¡ l J , ~ ~I~ I::' H :: ~.¡ . ~ I #~~ 1/ r~ I I I I l J 1 IT 1.1- .~ I ¡ I J ~~ . ~ew : ¡ ~ J I t '~d' I I ] I Ii t ~.....,.' ~It:; r , ~ I ~ I I ....~.g ..J 0 ~L~ , ~.~. I L 7~::>_ ~Q 11.( . ~~ ~ I ~ ~:j ~3 ~ _I,t( ~ : -; J fi8' ;11" ~~~ ' ~'I!! I t .II'~~. I J _I ~~+ I , ~~I J I I DI~Þ . : ',~ '1.~ ~ ~a::I I t J C:'OW...........-.uc..""R4 to.( t . !IIC...... I , ,J I"'I~'ION """'\OD... ~ ~~ J tl J ~J)I ~C+tetAœ April 1. 2005 ROANOKE REGIONAL JAIL PROJECT PRELIMINARY COST ANALYSIS VADOC PART I FORMULA 2005 Means Median Jail Building Costs -- sf Marshal & Swift Multiplier Median Local Costs ($/sf) 592 Inmates @ 400 sf each (VDOC Guidlelines) Median Construction Cost PART I - PROJECT CONSTRUCTION COSTS A. MEDIAN JAIL BUILDING CONSTRUCTION COSTS B. UTILlTIES/STORMWATER C. EARLY SITE WORK - GRADING FOR FINISHED PAD D. FINAL SITE WORK E. AREA LIGHTING SYSTEMS NEW JAIL AND ON-SITE CONSTRUCTION SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT CONSTRUCTION COSTS SUBTOTAL PART II - PROJECT SPECIFIC COSTS A. ADD'L SUPPORT - FUTURE BEDS (X SF@$184.50/sf) B. OFFSITE UTILlTIES/STORMWATER C. OFFSITE ACCESS ROADS D. ON-SITE WORK FUTURE EXPANSION E Structured Parking for Annex 1 for 46 cars F. Pedestrian Bridge G.. Floodplain Costs H. Special Foundation I. Renovation Existing Jail J Phasing, Complex downtown construction and Continued operation of jail PROJECT SPECIFIC COSTS SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT SPECIFIC COSTS SUBTOTAL: PART III - OTHER PROJECT COSTS A. AlE FEES B. CBCP & PLANNING STUDY C. VALUE ENGINEERING STUDY D. EROSION/SEDIMENT CONTROL/OFF SITE CIVIL E. MUL TICONTRACTUAL DESIGN/BIDDING/ADMINISTRATION F. PRINTING/REPROD/ACHIVING/RENDERING G. GEOTECH/SOILS INVESTIGATION/SURVEY/ENVIRONMENTAL H. QUALITY CONTROL TESTING I. PERMITS J. RESIDENT PROJECT REPRESENTATIVE CONTINGENCY (5% OF UNINFLATED PARTS I & II) OTHER COSTS SUBTOTAL: LAND TOTAL ELIGIBLE PROJECT COST: TOTAL ELIGIBLE PROJECT COST PER BED @ X BEDS: VDOC Reimbursement @ 50% (Up to $60,000 per bed) Total Non Eligible Costs (25% of Total Eligible Project Cost) Total Project Costs (Eligible and Non Eligible) State Share Local Share Roanoke County Share Salem Share Franklin County Share Montgomery County Share Total Local Share State Share Total Project Cost (Eligible and Non Eligible Costs) Use ratio of 60% Local and 40% State when Total Project Costs are considered. Higginbotham Site 592 New Beds 250,475 Square Feet 30 Months to Midpt 250475 Estimated Costs $205/sf 0.9 $184.50 236,800 $43,689,600 $43,689,600 $619,700 $702,600 $677,195 $200,000 $45,889,095 $9,177,819 $55,066,914 $2,523,038 $1,000,000 $750,000 $364,100 $4,637,138 $927,428 $5,564,565 Estimated Costs $4,543,723 $162,100 $40,000 $200,000 $0 $200,000 $250,000 $400,000 $150,000 $250,000 $2,526,312 $8,722,135 $1,640,000 $70,993,614 $119,922 $35,496,807 $17,748,403 $88,742,017 $35,496,807 $53,245,210 $20,233,180 $5,324,521 $17,038,467 $10649042 $53,245,210 $35 496 807 $88,742,017 April 1. 2005 ROANOKE REGIONAL JAIL PROJECT PRELIMINARY COST ANALYSIS VADOC PART I FORMULA 2005 Means Median Jail Building Costs -- sf Marshal & Swift Multiplier Median Local Costs ($/sf) 592 Inmates @ 400 sf each (VDOC Guidlelines) Median Construction Cost PART I - PROJECT CONSTRUCTION COSTS A. MEDIAN JAIL BUILDING CONSTRUCTION COSTS B. UTILlTIES/STORMWATER C. EARLY SITE WORK - GRADING FOR FINISHED PAD D. FINAL SITE WORK E. AREA LIGHTING SYSTEMS NEW JAIL AND ON-SITE CONSTRUCTION SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT CONSTRUCTION COSTS SUBTOTAL PART II - PROJECT SPECIFIC COSTS A. ADD'L SUPPORT - FUTURE BEDS (X SF@$184.50/sf) B. OFFSITE UTILlTIES/STORMWATER C. OFFSITE ACCESS ROADS D. ON-SITE WORK FUTURE EXPANSION E Structured Parking for Annex 1 for 46 cars F. Pedestrian Bridge G.. Floodplain Costs H. Special Foundation I. Renovation Existing Jail J Phasing, Complex downtown construction and Continued operation of jail PROJECT SPECIFIC COSTS SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT SPECIFIC COSTS SUBTOTAL: PART III - OTHER PROJECT COSTS A. AlE FEES B. CBCP & PLANNING STUDY C. VALUE ENGINEERING STUDY D. EROSION/SEDIMENT CONTROL/OFF SITE CIVIL E. MUL TICONTRACTUAL DESIGN/BIDDING/ADMINISTRATION F. PRINTING/REPROD/ACHIVING/RENDERING G. GEOTECH/SOILS INVESTIGATION/SURVEY/ENVIRONMENTAL H. QUALITY CONTROL TESTING I. PERMITS J. RESIDENT PROJECT REPRESENTATIVE CONTINGENCY (5% OF UNINFLATED PARTS I & II) OTHER COSTS SUBTOTAL: LAND TOTAL ELIGIBLE PROJECT COST: TOTAL ELIGIBLE PROJECT COST PER BED @ X BEDS: VDOC Reimbursement @ 50% (Up to $60,000 per bed) Total Non Eligible Costs (25% of Total Eligible Project Cost) Total Project Costs (Eligible and Non Eligible) State Share Local Share Roanoke County Share Salem Share Franklin County Share Montgomery County Share Total Local Share State Share Total Project Cost (Eligible and Non Eligible Costs) Use ratio of 60% Local and 40% State when Total Project Costs are considered. Alternate 1 Roanoke Co. and Salem Existing Site 266 New Beds 106,400 Square Feet 30 Months to Midpt 1 06400 Estimated Costs $205/sf 0.9 $184.50 106,400 $19,640,000 $19,640,000 $200,000 $800,000 $200,000 $100,000 $20,940,000 $4,188,000 $25,128,000 $0 $0 $0 $0 $800,000 $500,000 $500,000 $3,300,000 $1,000,000 $6,100,000 $1,220,000 $7,320,000 Estimated Costs $2,300,000 $175,000 $40,000 $100,000 $0 $200,000 $250,000 $400,000 $150,000 $375,000 $1,350,000 $5,340,000 $0 $37,788,000 $142,060 $15,960,000 $9,447,000 $47,235,000 $15,960,000 $31,275,000 $24,759,375 $6,515,625 $0 ~ $31,275,000 $15960000 $47,235,000 April 1. 2005 ROANOKE REGIONAL JAIL PROJECT PRELIMINARY COST ANALYSIS VADOC PART I FORMULA 2005 Means Median Jail Building Costs -- sf Marshal & Swift Multiplier Median Local Costs ($/sf) 592 Inmates @ 400 sf each (VDOC Guidlelines) Median Construction Cost PART I - PROJECT CONSTRUCTION COSTS A. MEDIAN JAIL BUILDING CONSTRUCTION COSTS B. UTILlTIES/STORMWATER C. EARLY SITE WORK - GRADING FOR FINISHED PAD D. FINAL SITE WORK E. AREA LIGHTING SYSTEMS NEW JAIL AND ON-SITE CONSTRUCTION SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT CONSTRUCTION COSTS SUBTOTAL PART II - PROJECT SPECIFIC COSTS A. ADD'L SUPPORT - FUTURE BEDS (X SF@$184.50/sf) B. OFFSITE UTILlTIES/STORMWATER C. OFFSITE ACCESS ROADS D. ON-SITE WORK FUTURE EXPANSION E Structured Parking for Annex 1 for 46 cars F. Pedestrian Bridge G.. Floodplain Costs H. Special Foundation I. Renovation Existing Jail J Phasing, Complex downtown construction and Continued operation of jail PROJECT SPECIFIC COSTS SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT SPECIFIC COSTS SUBTOTAL: PART III - OTHER PROJECT COSTS A. AlE FEES B. CBCP & PLANNING STUDY C. VALUE ENGINEERING STUDY D. EROSION/SEDIMENT CONTROL/OFF SITE CIVIL E. MUL TICONTRACTUAL DESIGN/BIDDING/ADMINISTRATION F. PRINTING/REPROD/ACHIVING/RENDERING G. GEOTECH/SOILS INVESTIGATION/SURVEY/ENVIRONMENTAL H. QUALITY CONTROL TESTING I. PERMITS J. RESIDENT PROJECT REPRESENTATIVE CONTINGENCY (5% OF UNINFLATED PARTS I & II) OTHER COSTS SUBTOTAL: LAND TOTAL ELIGIBLE PROJECT COST: TOTAL ELIGIBLE PROJECT COST PER BED @ X BEDS: VDOC Reimbursement @ 50% (Up to $60,000 per bed) Total Non Eligible Costs (25% of Total Eligible Project Cost) Total Project Costs (Eligible and Non Eligible) State Share Local Share Roanoke County Share Salem Share Franklin County Share Montgomery County Share Total Local Share State Share Total Project Cost (Eligible and Non Eligible Costs) Use ratio of 60% Local and 40% State when Total Project Costs are considered. Alternate 2 Regional (4 Jurisdictions) Existing Site and Getty 610 New Beds 282,675 Square Feet 47 Months to Midpt 282675 Estimated Costs $205/sf 0.9 $184.50 244,000 $45,018,000 $45,000,000 $200,000 $800,000 $200,000 $100,000 $46,300,000 $14,507,333 $60,807,333 $7,200,000 $0 $0 $0 $800,000 $3,500,000 $500,000 $1,200,000 $3,300,000 $1,000,000 $17,500,000 $5,483,333 $22,983,333 Estimated Costs $5,800,000 $175,000 $40,000 $100,000 $0 $200,000 $250,000 $400,000 $150,000 $375,000 $3,200,000 $10,690,000 $2,000,000 $96,480,667 $158,165 $36,600,000 $24,120,167 $120,600,833 $36,600,000 $84,000,833 $31,920,317 $8,400,083 $26,880,267 $16 800 167 $84,000,833 $36 600 000 $120,600,833 April 1. 2005 ROANOKE REGIONAL JAIL PROJECT PRELIMINARY COST ANALYSIS VADOC PART I FORMULA 2005 Means Median Jail Building Costs -- sf Marshal & Swift Multiplier Median Local Costs ($/sf) 592 Inmates @ 400 sf each (VDOC Guidlelines) Median Construction Cost PART I - PROJECT CONSTRUCTION COSTS A. MEDIAN JAIL BUILDING CONSTRUCTION COSTS B. UTILlTIES/STORMWATER C. EARLY SITE WORK - GRADING FOR FINISHED PAD D. FINAL SITE WORK E. AREA LIGHTING SYSTEMS NEW JAIL AND ON-SITE CONSTRUCTION SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT CONSTRUCTION COSTS SUBTOTAL PART II - PROJECT SPECIFIC COSTS A. ADD'L SUPPORT - FUTURE BEDS (X SF@$184.50/sf) B. OFFSITE UTILlTIES/STORMWATER C. OFFSITE ACCESS ROADS D. ON-SITE WORK FUTURE EXPANSION E Structured Parking for Annex 1 for 46 cars F. Pedestrian Bridge G.. Floodplain Costs H. Special Foundation I. Renovation Existing Jail J Phasing, Complex downtown construction and Continued operation of jail PROJECT SPECIFIC COSTS SUBTOTAL: (w/o inflation & contingency) INFLATION TO MIDPOINT OF CONSTRUCTION - (8% per year for X mos) PROJECT SPECIFIC COSTS SUBTOTAL: PART III - OTHER PROJECT COSTS A. AlE FEES B. CBCP & PLANNING STUDY C. VALUE ENGINEERING STUDY D. EROSION/SEDIMENT CONTROL/OFF SITE CIVIL E. MUL TICONTRACTUAL DESIGN/BIDDING/ADMINISTRATION F. PRINTING/REPROD/ACHIVING/RENDERING G. GEOTECH/SOILS INVESTIGATION/SURVEY/ENVIRONMENTAL H. QUALITY CONTROL TESTING I. PERMITS J. RESIDENT PROJECT REPRESENTATIVE CONTINGENCY (5% OF UNINFLATED PARTS I & II) OTHER COSTS SUBTOTAL: LAND TOTAL ELIGIBLE PROJECT COST: TOTAL ELIGIBLE PROJECT COST PER BED @ X BEDS: VDOC Reimbursement @ 50% (Up to $60,000 per bed) Total Non Eligible Costs (25% of Total Eligible Project Cost) Total Project Costs (Eligible and Non Eligible) State Share Local Share Roanoke County Share Salem Share Franklin County Share Montgomery County Share Total Local Share State Share Total Project Cost (Eligible and Non Eligible Costs) Use ratio of 60% Local and 40% State when Total Project Costs are considered. Alternate 2 Regional (4 Jurisdictions) Existing Site and Getty 610 New Beds 282,675 Square Feet 64 Months to Midpt 282675 Estimated Costs $205/sf 0.9 $184.50 244,000 $45,018,000 $45,018,000 $200,000 $800,000 $200,000 $100,000 $46,318,000 $19,762,347 $66,080,347 $7,135,538 $0 $0 $0 $800,000 $500,000 $3,500,000 $1,200,000 $3,300,000 $1,000,000 $17,435,538 $7,439,163 $24,874,700 Estimated Costs $6,500,000 $175,000 $40,000 $100,000 $0 $200,000 $250,000 $400,000 $150,000 $375,000 $3,187,677 $11,377,677 $2,000,000 $104,332,724 $171,037 $36,600,000 $26,083,181 $130,415,905 $36,600,000 $93,815,905 $35,650,044 $9,381,590 $30,021,089 $18763181 $93,815,905 $36 600 000 $130,415,905 M.1~ - Courthouse, 2-3 Story ~--...... '~ §'¡ i:, ~ y, o Costs per square foot of floor area î i¡it( II '" c: RjConc. Frame 184.25 176.95 . 174.70 170.25 167.10 164.75 163.05 161.70 158.65 - Limestone with Concrete pi " Block Back-up Steel Frame 181. 60 174.40 172.1 0 167.65 164.50 162.15 160.45 159. 1 0 156.05 - Z RjConc. 'Frame 172.45 166,40 164.40 161.10 158.50 156.55 155.15 154. 1 0 151.80 Q Face Brick with ~ Concrete Block Back-up Steel Frame 169.85 163.80 161.80 158.50 153.95 152.55 151.50 149.20 .., Stone with Concrete RjConc. Frame 175.70 169.35 167.35 163.70 160.95 158.90 157.35 156.20 153.70 r \. Block Back-up Steel Frame 173. 1 0 166.75 164.70 161.10 158.35, 156.30 154.75 153.60 151.10 Perimeter Adj./ Add·or Deduct Per 100 L.F. 9.30 7.10 6.25 5.70 4.70 4.00 3.50 3.15 2.80 Story Hgt. Adj., Add or Deduct Per 1 Ft. 2.95 2.80 2.55 2.35 2.20 2.10 2.00 2.00 1.75 For Basement, add $ 22. 90 per square foot of bosement areo :: :-. ~ The obove costs were colculated using the basic specifications shown on the facing page. Th~se costs should be ad;usted where necessary fo( design alternatives and owner's requirements. Reported completed proiect costs, for this type of structure, range from $103.45 to $ 193.00 per S.F. Common additives Unit $ Cost . L.F. 92 - 169 Each 14,200 Each 34/600 Each 1525 Each 820 Each 575 Each 1275 Each 525 Each 600 Each 810 Each 1875 Description Benches/ Hardwood Clock System 20 room 50 room Closed Circuit Surveillance, One station Camera and monitor For additional camera stations, add Directory Boards, Plastlc/ glass covered 3(Y' x 2(J' 36/1 X 48/1 Aluminum, 24" x 18/1 36" X 24" 48" x 32H 48" X 60" . Elevators, Hydraulic passenger/ 2 stops 1500# capacity Each 47,900 """ "250mrcapacTtY-~ """"-.------~U----'-~""-"---·1:acn_---~:5ð~·ðOO---~ 3500# capacity Each 53}00 Additional stop/ add Each 4550 Description Emergency Lighting, 25 watt, battery operated lead battery Nickel cadmium Flagpoles, Complete Aluminum, 20' high 40' high 70' high , Fiberglass, 23' high 39/·S' high 59' . high Intercom System~' 25 station capacity Masfer station Intercom outlets Handset Safe/ Office Iype, 4 hour rating 3011 x ì 8" X 18'/ ~---~~"62fJ-XT3'~2EYL-~-.~ .-"-.--.-.-.- Smoke Detectors Ceiling type Duct type Unit $ Cost Each 247 Each 695 Each 1375 Each 3025 Each 9500 Each 1650 Each 3175 Each 7950 Each 2200 Each 142 Each 390 4 4 11 1 ¡ 11 1 ¡ 1 ~ Each 3425 , - --··--Eech-···~~7-450--.----,·J---.~.~..~ f o - Each 16 1 Each 425 116 :::::::::: t ì ImDortant: See the Reference Section for Location Factors.i^,1 M.3~ -- Jaii ~ M '''' r 'W oi Costs per square fool of floor area II III c: Face Brick with Concrete - .. " Block Backwup R/Conc, Frame 340.65 253.05 228.15 215,85 207. 15 197.65 193.80 191.15 187.70 - Z Steel Frame 313.60 237.60 215.70 204.90 197,45 189.25 1 85.95 183.70 180.75 " Stucco on = Concrete Block R/Conc. Frame 318.00 242.00 220.15 209.30 201.80 193.70 190.35 188.10 185.15 .,. - Reinforced Steel Frame 324.75 243.05 219.70 208.15 200,05 191.25 187.65 185.15 182,00 r: Concrete R/Conc. Frame 329.20 247.45 224.10 212.55 204.45 195.65 192.05 1 89.60 186.45 Perimeter Adj., Add or Deduct Per 100 L.F. 37.65 17.30 10.40 6.90 5.15 3.50 2.55 2.10 1,40 Story Hgt. Adj., Add or Deduct Per 1 Ft. 9,00 4.40 3.20 2.60 2,10 1.55 1.40 1.25 1.05 For Basement, add $ 36.00 per square foot of basement area 11 21 21 1 j 11 2( 2( 2( ~-- - ~ ' ~.- 3( H 1 C l( 2C 3C 3C 3C 1C 1C Dieset 50 KW 1 00 'RN 150 K:N 350 KW Unit $ Cost Descrip60n Emergency Lighting/ 25 watt, battery operated Each 14,200 Nickel cadmium Each 34/600 Flagpoles, Complete Aluminum, 20' high Each 1525 40' High Each 820 70/ High Fiberglass, 23' High Each 47,900 39'·5" High Each 50,000 59' High Each 53,700 laundry Equipment Each 4550 Folders, blankets, & sheets Ironers, 110" single roll Each 13,200 Combination washer & extractor, 50# Each 26,000 125# Each 29/000 Safe, Office type, 4 hour rating Each 55/500 3011 x 18/1 X 18" Each 25,000 Sound System Each 35,800 Amplifier/ 250 waits Each 43/ 1 00 Speaker, ceiling or wall Each 68,500 Trumpet Unit $ Cost Each 695 Each Each Each Each Each Each Each Each Each Each Each 2C 2C 20 The above costs were calculated using the basic specifications shown on the facing page. These costs should be adjusted where necessary for design alternatives and owner's requirements. Reported completed proiect costs, for this type of structure, range from $ 136.10 to $ 361.50 per S.P. Common additives 30 30 30 30 30 40 40 Descrip60n Clock System 20 room 50 room Closed Circuit Surveillance, One station Camera and monitor For additional camera stations, add Elevators, Hydraulic passenger/ 2 stops 1500# capacity 2500# capacity 3500# capacity Additional stop, add, Emergency Generators, Complete system/ gas 15 KW 70KW 85 KW 115 KW 50 50 50 50 10 10: 10: 101 ~ ¡{~~ -- Each Each Each -- 154 Important: See the Reference Section for location Fact · 1(0) _/ 10. STAFFING ANALYSIS 1. Staffing needs are calculated by identifying all duty posts within a jail design and determining the hours and days that the post will be manned. After these factors are identified, a state staffing formula is applied to calculate the allotted number of staffing positions. 2. Staffing levels are driven by design. a. Staffing efficiency can be given primary consideration in new construction. b. Building to a current design limits consideration of staff efficiency. · Separate and distinct towers tend to isolate staff. · Separate towers require more staff to move inmates to activities and programs. · Services such as food service, medical, etc. must be duplicated in separate towers. 3. Staffing for each Alternative: a. Alternative #1 (City of Salem and Roanoke County operation only) · Expansion of the jail (Annex I). · Design provides a total of 145 staff for 374 beds. Staffing ratio is 2.58 inmates per deputy. b. Alternative #2 (regional effort) · Expansion of the jail and construction of Annex II on land across Thompson Memorial Drive to the East and across Main Street to the south. · Design provides a total of 276 staff for 718 beds. Staffing ratio is 2.60 inmates per deputy. · Annex II provides a total of 131 staff for 344 beds. Staffing ratio is 2.63 inmates per deputy. c. Alternative #3 · New construction on Higginbotham site. · The staffing level is subject to change as it has not been approved by the Board of Corrections or the Compensation Board. · Design provides a total of 162 staff for 592 beds. Staffing ratio is 3.65 inmates per deputy. d. Current Jail · If the jail population is reduced to the original designed capacity, nineteen emergency deputy positions would be transferred to the regional jail on the Higginbotham site. · The jail's staffing level would then be reduced to 64 staff for 108 beds. Staffing ratio is 2.63 inmates per deputy. 4. Staffing costs make up the largest part of a jail's budget. Over the long run, the costs for personnel could easily exceed the cost of construction and project financing. · For purposes of comparison, the total number of staffing (64) for the current jail was subtracted from the number of staff (276) for Alternative #2. · When the staffing level for Alternative #2 is compared to the staffing level for Alternative #3, the Higginbotham design requires 50 less staff. · Alternative #2 provides a staffing ratio of 2.60 inmates per deputy compared to the staffing ratio for Alternative #3 of 3.65 inmates per deputy. · The average salary and fringe benefits are $44,000 per year. 5. The Higginbotham site could provide a cost savings of 50 staff positions each year. Projected savings for the localities for this option over a 30 year period would be at least $22,000,000. $44,000/yr x 50 staff positions x 30 years == $66,000,000 + 3 Note: State pays 2/3 of yearly staffing costs. $ 2,200,000 $22,000,000 \ J1Jl --' 11. EXECUTIVE SUMMARY Making accurate long-range decisions concerning criminal justice facilities is one of the most difficult decisions facing local communities in Virginia and elsewhere in the United States. The objective of this study of the existing property owned by the County of Roanoke or in close proximity to the existing site to the planning study submitted on 1 March, 2005 based on the Higginbotham site is to give the participating local governments sufficient information to make these long-range decisions. HIGGINBOTHAM SITE This site is based on a low profile structure on a tract of 41 Acres (30 acres outside of flood plain area) and the initial project is designed to have 592 rated beds. The participating localities in this regional project plan to also continue to operate their local jails for pre-sentenced inmates (Roanoke County / Salem - 108; Franklin County - 49; and Montgomery County - 60). This site will allow further expansion for several hundred more inmates for the future as the need grows or other jurisdictions join the regional j ail authority. The low profile structure provides greater efficiency compared to a vertical (high-rise) facility with a projected staffing ratio of 3.65 inmates per deputy. The total construction cost is estimated at $70,993,614 and a total project cost estimate of$88,742,017. The State would likely provide $35,496,807 and Roanoke County's share would be $20,233,180. . -l\ I...."·,, ; I '., IJ '\ ~~... '1\ \ [[¡ L \'., - - _, .,-~ I I ~ ...., ___~.l - ~ ~ c:.~ 1/ -~ ,/". ~~S? : '. í -,' / ; ~ ~ . -- ìttr "~ : 10..... , -, I~r-~II,-~ ,~ I I~rl !~I~.:~I.}r'I, Ill) r-·-----.:.. ,~ '1,1"1;.· 11"11' ~,~ OI'IIIIJIJ~~ .~~~ v ------------J C:I" I Ii, II· ¡I' I ! I II: I! 0 ~- ~---::---------. PLANNING STUDY FOR THE ~--------overan Floor Plan DEVELOPME NT OF A !L..------ - REGIONAL JAIL ,.... ....+..... ...--........ . ..-- -. .....----.. ...... ...., :~ i: · ;j m -- - - = _m.. (~m---~=--------t~~--- L5Qénd~ . I30IIIIØ ~ m.-.¡ . ~~ÞaMII .=~~ .~~ fj =~~ .~~ ..~a-..- ~ --I[D nI:<II........~ .~~ , ÇIÞ¡ ~ IWwrI ,~~ . 'NHao ~ 1 l-\L,TER~A TE l-EXP~t\NSION ON TIlE EXISTING Sl"rF~ This site consists of 0.7 acres outside of tI1C tloodplain and adj acent to the Roanoke County Courthouse and the existing Roanoke County / Salcnl Jail. The property 'is ClIITently ovvned by Roanoke County. I'he total nU111ber ot"nevv' beds (including 1111no1' Illodificalions to the existing jail) is 266 \vhich \\/ould serve only the needs of Roanoke (~ounty and the City of Salcnl until the year 2012 and offers no opportunity for expansion. The site has several conl P 11 eating factors: rrhe 100 year flood plain and tlood \\iay of Snyder Branch crosses this prope11y. The \vatcrcoursc is currcntly piped (through a ll1etal arch pi pe and a 7" x 5 ~ concrete box culvert, ho\vever, this structure is not adequate to contain Snyder Branch during the 100 year event. 1~-'edera.1 Etllergency IVLanagenlcnt i\gcncy (FEMA) guidelines state that any project. yv'ithin the iloochvay shaJl not Ülcrease the 100 year tlood elevation. Ground floor constrllctÌon on the site \vill be very Jinlited and difficuH to build. For a proposed building~ flrs1 t100r parking could be considered assu1111ng it \vould not increase the 100-year flood elevation. This \vollld be lin1itcd to open colut11n parking arc \vith no \valls at the ground elevation to nlit1inlize restrictions to the existing flü\v 0 f Snyder .Branch during a flood event. In light of the events of Scptc111bcr I l, 2002, parking under a public safety type building is 110t reconllnended. T'o reduce the flooding on the site, the eXlsting CUlVCli could be upsizcd~ ho\vcvcr, this cou lei 11npact the stornl "vater discharge to o[fsite properties. The buiJding height restrictions itnposed by the ("ity of Salen1 zoning ordillancc is 80' -O~'. l'his restricts the 1111111bcr of tloors that the ne\v facility can have to six floors plus the lllcchan"Îcal cquipnlent on top. The high risc structure provides less stafJìng efficiency· c0111pared to a lo\v profi]c facility vvith a projected stafÜ.ng ratio of 2.58 inll1ates per deputy. 'The total construction cost is cstin1atcd at $37,788,000 and a total project cost csti.nlatc of $47,235,000. The State \vould likely provide $15~ 960,000 and Roanoke County's share \vould be 524,759,375. l._~L L/ -./1 / cLA.'-( "ST- ALTERNA11\/E o ~ ~ 'I 1 1 luJ Iq J ,I !~I ~ N{E ~. -- . ":) C.OORT ~c£ ~ 5U'~FU~ . \ --.J ~ ~TIOWA~ 1.'10 ~ 1='~ K 1 NC( '5'1f.f1J(..1()FG, AI-1/"rl~~·l~NA TE 2-E·XISTING SITE AND \\1.4 Tl~S Pl~OP]~~J{rrY (G·ETrrV SITE) This concept utilizes the Jail jàci tity described in Alte111ate 1 and also projects acquiring the Watts propeliy (Getty Site). This concept 'A/QuId be connected us·ìng a secure pedestrian bridge across ThoD.lpSOn Men10rial Dríve. The Watts property contains 1.33 acres and the second structure COll I d halls e an ad d i t1 anal 344 rated beds (to ta 1 0 f 61 0 n e\v beds vv i tll Alternate 1 and A1tcrnate 2). For planning pLlrpOSCS~ an cstinlatc of $2,000,000 has been used, ho\vever., the o\vner is not ,villing to sel1 the property at this tinle an.d Ole O\VllerS of the Getty Mart have tIle first right of refusal should the Watt5 fanlily atten1pt to sell. 'The act 0 r building tvvo bui 1dings and trying to 111ainta111 the operation of the existing jai lis complex. The one nc\v structure \vould need to be built. and be operational so that. the existing jail and the AHernate 1 facility could be n1odificd. This extcnded tin1c line increases the cost of construction. Dependlng i r the concept plans can be cOll1pleted and approved for the 2005 cycle of tile Depalin1cnt of C:orrcctions, the n1id-point to construction \vould be 47 111oo.ths. I f the approval did not occur until the 2007 cycle, the Inicl-po111t of construction \vollld be 64 1110ntbs. Although the Watts propcliy docs not have the inlpact of 111e floodplain and tlood\vay, the height restrictions sti 11 apply. Also, al] of the concerns related to Alternate 1 contÜluC to apply. The high rise structure provides less staí11ng efficiency c0111parcd to a 10\\/ profile facility \vith a proj cctcd staffing ratio of 2.60 innlaies per deputy. Based on the 2005 cycle, the total construction cost is esti1l1ated at $96,480Jj67 and a total project cost estimate 0 r $12()~600,833-. 'rhe State \vould likely provide $36,600,000 and I~oanokc C~ounty's share \vould be $31,920,317. Based on the 2007 cycle, the lotal construction c.ost is estilllatcd at $104,332,724 and a total project cost estlnlate or $13(},415,905. T'he State \vould likely provide $36,600,000 and Roanoke County:s share vvould be S35~650,044. ALTERNAlfVE 2~ Jl j } II~' 41 I~j \ ; I I, i '.\..._ ~\J 'ST~E:E:.'1 .L.... ~ \ ~ o 1G;t> . P.~lð~L J.6J.L-F~ '\ 0..-, 1I.o~o"Æ:. 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C") ffl ~ ~ ~~I M <D a) LO- U) .....LO "II:t~ <D- N ffl tR- a N LO- V N C")- LO ffl OT"""I"-N CON<Dv ~LOvO MV- 00- 0') MNC")v NC")O<D ÔLO- 1"-- a N ffl T""" T""" tR- ffl ffl - U) o o m u o ...J e ns e e t5 ~ ~ Z' U) U) § ~ ~<3 ~ <3 ~ 5 ~ a>.t:<;E ~ U) .:: 0 ~~~~ ~~at~ LO a a a 0') a LO- a a 00 <D C")- <D 0') C") ffl ffl LO a 0') LO- ~ 0- C") ;;; C") a C") a 00 a 0- a a a a <D v- <D 00 C") ffl ffl C") C") 00 0- a <D a- N ;;; a a a a a a LO- a I"-<D N..O') T""" LO C") T""" ffl ffl a a a LO- C") N 1"-- V ffl 01"- T""" a NOO LO- <D v 0') Nv C")- LO LO C") ffl ffl I"- a N- v I"- 00- 00 ffl i U) o o a> :Q :§1 w t: o Z "C t: ns a> :Q :§1 ~ e ns .t: U) m e u ns O.t: ...JU) m's Õ ns t-(;) - U) o o - u a> '0 à: m Õ t- AI.JTF~RNA TE 3-COURTllüUSE EXPAI'.'SION In looking at the existing property in the City of Salenl, a Master Plan perspecti ve ll1USt also consider the need to expand the Court space. This a1ternative al10ws construction of a courthouse expansion to ren1ain outside the linlits 0 r the lOO Y car floodplain. T"hc proposal also depicts lninor ilnprovenlcnts to tI1C j aíl to relocate tJ1e intake area and also shovvs inlproved security to the existing jai1 and courthouse. rfhls project is not a pali of the jail study. This altcrnati \i'e a1so reqLlIres a regional jail on another sitc. See 'T'ab 7 for de1al 1 s. ALTERNA11VE 3. ~~ __~ L ~/ "1 I I , IW j;J ~ 'I~I 141 j~L MAJ~ 'S-"T t"i E.61" !>..:-.- ' ;" -=- - o l00 ~fr.. i:.~N:~fð1J \$ Co~, ~C'Lrn~ MI~ ~~ ~E:VI'7tOü~, Of'l(~(..,. 1.tfð ~ 'P'~KA"G 5-rf((}C7~. ~ 1i~IO~L ~t at..! ,,",,1G<4 , J..i fX)7 J.ØrIn srÆ ~ AI-1~rERNATE 4-PARKJNG S1-'RucrrURI~ AllY buildÜlg on the existing jai1 site \\'111 cause a loss of par1(ing spaces for officials, staff, and the public \vho use the facility. T11c structure depicted on the \r\lhitescarver property sho\vs h.o\v a 240 vehicle space faci1ity I111ght look. 'The problenls vli th the Whitescarver site involve the floodplain / tloodvvay iSSllCS previously described. Also~ at the point that the box culvert exits MaÙl Street, it is an open ditcl1 and the size conveyance required to calTY the 100 Y car flood waters \vould be 1arger than the opening under the forn1cr SalC111 Office Supply buiJdlng \vhich \vould 111akc this alternative ínl.practical. Before any constnlction could occur in the floodplain / floodvvay areas, a hydraulic study ll1USt be prepared and approve by FEMA. A similar structure could conceivably be constructed on another site and consideration could be given to charging for the park i ng, hovvever, the cost recovery vvould not be part of the jail proj eet. Seel'ab 8 for details. Al1ERNATI\lE 4. ¡- __~-=-) L_~ Sm"'B, F=~~"f;e:.,-,--/ ~~) 4----__~) ..' rn :---\~ì~~ ~! ~jÎ" /í~~J...á.C{ sr· ì ,/ II r, \/ " /' // 0 I:'ì\.; I,' 111:= 'y ~ ~IL / >:"' / ¡:/ " :J l 1~~IJt ",/ I, 11 ~ !~i -l I 'J COO«TS·· . .~ / / I ¡ :,' (~ ,~:;~-~., _ ~ COUft.T'S ¡ / / ~( , G I I "-~, I '.' Ç. ~\ . _ .: / r / 0.;/, I I \~~ "---'--~'~:'¡'...:Jl 'li-' ì l_~~ . ---- n ,) i-· ì , t/ _ ---! /-D L _ ./ \ ,__ __ _ M.4JI-..i. S'TRE.~T ----r- ./ /" ....,' - -. ~- ~ ~ r N ~§J\~ -r-/í/" rr1 ~~..:>-rflÇ._~_ ~ 1~ 'I) ~ r r I ( ff I, J " ç.,.- '2' .;;. I - t""IO"n.... I U .1 '3"- y~ IE ~ I-)r -1.2¡¿'~_. w' L, \ ~ . I I (::(11: ,II....~ \:. ~ 0 '{pO '? I (I-~ m ~ ~~). I ¡/ 9 O'F1(b~ 't~ CAPw t:~ ~ ~~ ,:¿.. PAfl.,\(\M<:"' ~7~ ,181 ~( t¡ ~: i I, U-w 'd'--- / a... .AJ.tv 0t: 7 GJE.. I ¡ I /,/ ¡..--¥- / AL -re.g tJl!¡.7 (\f~S .---,1 L ./ J o\'\e --=~-? / b,Z~~¡~ // f o Sæe., TA&...1è 1="OA. t7E"1'AfC..S CONCLUSION Further development on the existing jail property on the Watts Property or the Whitescarver properties would be expensive and would require much more study and approval from FEMA. The staffing requirements of a high-rise facility are less efficient than those of low-profile facilities. Using comparable facilities (592 at Higginbotham vs 610 using Alternate 1 and Alternate 2) the high-rise options would require 50 additional staff. Based on an average cost of $44,000 per deputy per year, this amounts to an annual difference of $2,200,000. Of all of the sites considered, the Higginbotham site using a low profile design provides the most cost effective site and efficient operation. This would also allow land at the existing site to be reserved for any expansion of the Courthouse outside of the floodplain / floodway areas. Parking is still a concern, but is not a part of the solution of providing appropriate jail space. Hayes, Seay, Mattern and Mattern, (HSMM) appreciates the opportunity to study these alternatives and looks forward to discussing these findings with the Board of Supervisors and Staff. ACTION NO. ITEM NO. E - , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request to approve fiscal year 2005-2006 budget for the Roanoke Regional Airport Commission SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Elmer C. Hodge ~ /~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~ SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 15, 2005, the Commission approved the attached budget for fiscal year 2005-2006 to be forwarded to the governing bodies of the two localities. The 2005-2006 budget for the Roanoke Regional Airport Commission shows revenues of $7,181 ,582 and expenditures of $7,003,983. This reflects that airport operations are self- supporting and do not require any additional supplement from either the County or the City. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $3,260,000. These expenditures will be funded with Federal and State grant funds and Commission funds. Jacqueline Shuck, the Executive Director of the Roanoke Regional Airport Commission, will attend the Board of Supervisors meeting to present the budget request. E FISCAL IMPACT: On June 30, 1996, the County made its final payment of $264,640 which completed our original ten year capital contribution to the airport. There will not be any additional monies needed as a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2005-2006. J ......- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2005 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2005-2006, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 16, 2005, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2005-2006 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2005-2006 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 16, 2005, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. ROANOKE REGIONAL AIRPORT COMMISSION Ë- ¡ 5202 Aviation Drive Roanoke, VA 24012-1148 (540) 362-1999 FAX (540) 563-4838 www.roanokeairport.com D~ /'" Vi March 16, 2005 Honorable Chairman and Members Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 Re: Roanoke Regional Airport Commission Fiscal Year 2005- 2006 Budget and Proposed Capital Expenditures Dear Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2005-2006 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 16,2005. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget or for the listed Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and cooperation. Jacqueline L. Shuck Executive Director Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission fPaul M. Mahoney, Roanoke County Attorney Diane Childers, Clerk to the Board, Roanoke County Board of Supervisors csp030905. h Comm\2(){)5cityc()untyhudgc[ .Itr 11-Mar -05 ATTACHMENT I ¡:: .~.. I L__,~r.- ROANOKE REGIONAL AIRPORT COMMISSION FOR YEAR 2005-2006 BUDGET 2004-2005 Budget 2005-2006 Budget EXPENSE BUDGET Expenditu res Expenditures 1 . Operations and Maintenance Expenses A. Salaries, Wages and Benefits $3,145,544 $3,328,925 B. Operating Expenditures 2,536,660 2,682,410 C. Other Maintenance Projects 47,500 30,000 Total Operations and Maintenance 5,729,704 6,041,335 2. Non-Operating Expenses A. Interest 234,830 294,947 B. Debt Service 365,000 448,021 Total Non-Operating 599,830 742,968 3. Capital Expenses A. Capital Projects and Purchases 164,300 153,300 B. Multi -Year Projects 101,880 66,380 Total Capital Expenses 266,180 219,680 Total Budgeted Expenditures $6,595,714 $7,003,983 2004-2005 Projected 2005-2006 Projected REVENUE PROJECTIONS Revenues Revenues 1 . Operating Revenues A. Airfield $1,613,205 $1,471,092 B. General Aviation 220,429 302,055 C. Terminal Related 4,099,793 4,306,334 D. Other Revenues 231,876 399,401 Total Projected Operating Revenues 6,165,303 6,478,882 2. Non-Operating Revenues A. Interest from Debt Service 25,000 25,000 B. Interest on Investments 460,650 480,600 c. Non Capital Grants 105,000 197,100 Total Projected Non-Operating Revenues 590,650 702,700 Total Projected Revenue $6,755,953 $ 7 , 181 ,582 Com m Budg2005-2006 £-/ A TT ACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) I. Projects A. Purchase ARFF Truck: 1. Description: Purchase one Aircraft Rescue and Fire Fighting (ARFF) Truck. 2. Justification: The two ARFF trucks owned by the Commission are reaching the end of their useful lives. In order to avoid increasing down time, the oldest truck needs to be replaced. Estimated Cost: $ 900,000 B. Replace Terminal Roofs: 1. Description: Remove and replace existing terminal roof. 2. Justification: The sixteen year old roof and roof drainage system is beginning to fail. Rather than wait until leakage becomes more prevalent and damage occurs to the building contents, it is important to undertake this rehabilitation project. This project would involve the removal and replacement of the roof material, as well as some of the internal down spouts that are blocked with pitch. Estimated Cost: $ 600,000 C. Remove Obstructions in Runway 15 Approach: 1. Description: Remove trees, grub, grade and seed runway 15 approach area. 2. Justification: Trees growing in the approach to Runway 15, located on a hillside on the north side of Peters Creek Road, have created safety problems for many years. Last year the runway threshold had to be displaced for nearly a year while specific trees were located and removed. This project will increase safety while providing an area that is significantly easier to maintain. Estimated Cost: $360,000 Attachment II Page 2 [-I D. Fund Construction of Aircraft Storage Hangar: 1. Description: Provide funding to Piedmont Hawthorne A viation to construct an 18,000 square foot aircraft storage hangar. 2. Justification: There is a need at the airport for a hangar capable of storing larger corporate aircraft and there is space available in Piedmont Hawthorne's leased premises to build the hangar. The Commission has agreed to fund the construction, to be undertaken by Piedmont Hawthorne, with title to the hangar vesting in the Commission. Piedmont Hawthorne will lease the new hangar until its lease with the Commission expires in 2011. The annual rental will be sufficient to make the payments on bonds issued through the Virginia Resource Authority in February of 2005. Estimated Cost: $1,400,000 II. Anticipated Funding Sources: Federal AlP Grant Funds State A viation Grant Funds Commission Capital Funds Commission Bond Proceeds City and County Funds $1 , 197 ,000 543,000 120,000 1,400,000 -0- Estimated Total Projects Funding $3,260,000 jl s/06Cap. Proj . City/County E-I RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 16th day of March 2005 No. 08-031605 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2005-2006. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2005-2006 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 16, 2005, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2005-2006 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: .>.. ... '\ \ ___ " "^I ' , . rJ YJ#ßIJl~ ÆL "~I VOTE: AYES: NAYS: ABSENT: Macfarlane, Milliron, Smidl, Whittaker, Turner None None ACTION NO. ITEM NO. E -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request to approve fiscal year 2005-06 budget for the Roanoke Valley Resource Authority (RVRA) SUBMITTED BY: Diane D. Hyatt Chief Financial Office Elmer C. Hodge ~ f~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: On March 30, 2005, the Roanoke Valley Resource Authority (RVRA) adopted an operating budget for the year ended June 30, 2006. As specified in the RVRA's Members Use Agreement, the charter member users must now approve this budget before it can be placed in effect. In a letter dated March 30, 2005, the Chairman of the RVRA submitted the attached approved budget for consideration by the charter member users. The budget totals $8,606,670 and represents a slight decrease of -0.3°~ from the current 2004-05 budget. This budget includes a 40/0 salary increase and does not include any new personnel. The RVRA Board will revisit the actual salary increase prior to implementation to take into account the salary increases given by the charter member users. The tipping fee for charter members will remain at $45 per ton, and the tipping fee for commercial users will remain at $55 per ton. The budget utilizes $860,885 of the General Surplus Fund to balance the budget. The General Surplus Fund currently has a balance of $5,589,473 which is $1,585,472 more than currently needed~ The use of $860,885 in the 2005-06 budget is intentional in order to bring the reserve down to a more reasonable level. The use of General Surplus Fund balance is planned through the 2006-07 fiscal year. 1 t='- A Mr. John Hubbard, Chief Executive Officer of the RVRA, will be at the meeting to present the budget request. FISCAL IMPACT: The RVRA budget will impact the County in several ways: 1. Tipping fees for charter members will remain the same. 2. The County will continue to receive a municipality fee of $300,000 annually for the RVRA to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the transfer station. 3. The County will receive payment from the RVRA of $45,000 during fiscal year 2005-06 for providing accounting services. All of the above fiscal impacts are included in the fiscal year 2005-06 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the year ended June 30, 2006. 2 l~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2005 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2006 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 30, 2005, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2006. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2006 for the Roanoke Valley Resource Authority as set forth in the March 30, 2005, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. E- ~, ROANOKE VALLEY RESOURCE AUTHORITY March 30, 2005 Ms. Diane Childers Clerk to the Board of Supervisors County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Ms. Childers: In accordance with the Member Use Agreement, the Resource Authority is submitting its 2005-2006 Annual Budget to the Board of Supervisors for approval. Enclosed are copies of the 2005-2006 Budget for each member of the Board. A copy of the budget, along with the attached letter, have been sent to Mr. Hodge, requesting that he initiate action for approval of the budget by the Board of Supervisors. If you have any questions or if you need additional copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely, cc: Diane D. Hyatt 1020 Hollins Road, NE~ Roanoke.. \lirgínía 24012-8011 (540) 857..5050 .-'ax (540) 857-5056 'Veb Site: w\\'\\'.r\'ra.net E-~ ROAJ\TOKE VALLEY RES01TRCE AUfHORlT}-r :v1arch 30, 2005 1v1r. Ehner C. Hodge County AdmiDistrator County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: On March 30,2005, the Roanoke Valley Resource Authority appro-ved its 2005/2006 annual budget The budget totals $8,606,670 and represents a slight decrease of -0.3% from the current 2004/2005 Budget. The tipping fee rate for Charter Members and comn1ercial ·users remain the same. The Resource Authority continues its efforts to prov"ide the most economical ser\lice possible while maintaining contract obligations and high quality service to the Roanoke Valley. This proposed budget is a reflection of those efforts. In accordance with the Member Use Agreement, the Resource Authority's 2005/2006 Annual Budget is being submitted for the Board of Supervisor's approval. Attached is a summary of the budget, a comparison of the budget and the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to serving the residents and businesses of the City of Roanoke and other Charter Members, and we look fon:vaTd to continued success. Sincerely, Bittle W. Porterfield ill Chainnan J3~V? 1020 Hollins Road, NE Roanoke, Y-irginia 24012-8011 (540) 857-5050 Fa..x (540) 857 -5056 vVeb Site: \vww.rvra.net I I I I I I I I I I I I I I I I I I I BOARd of DiRECTOR~, STAff ANd COlJN~EI I , Board of Directors Bittle W. Porterfield III Chair I The Roanoke Valley Resource Authority Board of Directors is comprised of seven members appointed by the charter member jurisdictions. Four members represent Roanoke County, two members represent Roanoke City and on~ member represents the Town of Vinton. The Authority Board is governed by its Articles of Incorporations, Bylaws and the Members Use Agreement. Anne Marie Green, Vice Chair County of Roanoke I Diane D. Hyatt, Treasurer County of Roanoke I I Keith Tensen County of Roanoke I Robert K. Bengtson City ~f Roanoke I Kevin S. Boggess Town of Vinton I Suzie Snyder County of Roanoke I I *************** Staff Deborah T. Charles Board Secretary I I The Roanoke Valley Resource Authority is directed by a Chief Executive Officer with 30 employees. John R. Hubbard Chief Executive Officer I Counsel *************** The Resource Authority receives legal" counsel through a contract with the Roanoke Regional Airport Commission. Mark A. Williams, Esq. General Counsel I I I I I I I I I I I I I I I I I I I I I I I Roanoke Valley "Resource Authority TABLE of CONTENTS Budget Summ~ry Revenues Expenses " * 1 3 Personnel 4 * Operating * Capital " * Reserves * Debt Service 6 12 13 14 Bond/Budget Comparison !ipping "Fees Breakdöwn ~ Appendix 14- 15 16 * Resolutions 2005-2006 BUDGET I SUMMARY Roano~e Valley Resource Aúthority I I REVENUE 2005-2006 . Disposal Fees $ 7,255,240 I Interest Income $ 371,340 Transfer from ~eral Surplus $ 860,885 I Sale of Recyclable Material $ 24,000 I Miscellaneous $ . 28,000 Transfer - Rutrough Road $ 67,205 I Total $ 8,606,670 I EXPENSES I Personnel $ 1,581,987 I Operating $ 3,078,558 Capital . $ 15,000 I Transfer to Reserves $ 1,160,000 I Debt· Service $ 2,771,125 Total $ 8,606,670 I I DISPOSAL FEES I Municipal Per Ton $45 I Private Per Ton $55 I I 2005-2006 BUDGET I 1 I Roanoke V alley Resource Authority SUMMARY I ' BUDGETS I 2000-01 . 2001-02 2002-03 2003-04 2004-05 2005-06 REVENUE ' I Disposal Fees $7,367,475 $ 6,755,525 $ '6,727,925 $ 6,719,800' $ 7,260,200 $ 7,255,240 Interest Income $ 600,000 $ 1,000,000 $ 700,000 $ 446,340 ' $ 371,340 $ 371,340 I Transfer from General $ - $ 519,000 $ 800,000 $ 876,329 $ 875,310 $ 860,885 Surplus I Sale of Recyclable, $ 10,000 $ 28,000 $ 24,000 $ 30,000 $ 31,000 $ 24,000 Material I Miscellaneous $ 23,000 $ 21,000 $ 18,000 $ '19,500 $' 90,665 $ 95,205 I TOTAL . $ 8,000,475 $ 8,323,525 $ 8,269,925 ,$ 8,091,969 $ 8,628,515 $ 8,606,670 .. , I EXPENSES I Personnel $ 1,388,454 $ 1,393,955 $ .1,378,030 $ 1,390,008 $ 1,516,632 $ 1,581,987 Operating $ 2,574,793 $ 2,780,344 $ 2,758,413 $ 2,747,717 $ 2,871,757 $ 3,078,558 I - "'- Capital $ 100,000 $ 215,200 $ 193,500 ' $ 20,000 $ 312,600 $ 1~,00O I Transfer to Reserves $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 Debt Service $ 2,777,228 $ 2,774,026 $ 2,779,982 $ 2,774,244 $ 2,767,526 $ 2,771,125 I TOTAL $ 8,000,475 $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,62B,515 $ 8,606,670 , - I DISPOSAL FEES I Municipal $ per t?n 51 51 '42 I 42 45 45 I Private $ per ton 55 55 55 55 55 55 I % INCREASE'- 3.3% 4.0% -0.6% -2.2%. 6.6% -0.3% I In. expenses 2005-2006 BUDGET I 2 I I I I I I I I I I I I I I I I I I I t Roanoke Valley Resource Authority . -REVENUES 2005-2006 BUDGET I I I I I I I I I I I I I I I I I I I Roanoke Valley ResoUrce Authority . REVENUES CODE DESCRIPTION FY04-05 FY05-06 JUSTIFICATION 493 Tipping Fees $ 7,260,200 $ 7,255,240 Based on tonnage receipts of : 154,960 Municipal 95,000 tons @ 45 $ 4,275,000 Commercial 39,200 tons @ 55 $ 2,156,000 Residential 6,200 tons @ 45 : $ 279,000 Wood 14,400 tons @ 35 $ 504,000 Tires 8,600 tires @ 2 $ 17,200 2,280 tires @ 5 $ 11,400 160 tons-split tires @ $79 $ 12,640 Total $ 7,255,240 401 Interest Income $ 371,340 $ 371,340 Debt Service Reserve Fund ' $ 171,340 Operating & Other Reserve '$ 200,000 956 Transfer from General $ 875,310 $ 860,885 Funds available ,from General Surplus fund Surplus 556 Sale of Recyclable $ 31,000 $ 24,000 Sale of Recyclable Scrap Material Metal & Miscellaneous , . 515 Miscellaneous . $ 28,000 $ . '28,000 Mulch Sales 976 Transfer frOIn $ 62,665 $ 67,205 For services provided by staff in conjunction Rutrough Road Fund with Post Closure Care activities , . TOTAL REVENUE $ 8,628,515 $ 8,606,670 ~ 2005..2006 BUDGET 3 I Iz w ~ z w > o· w a:: I ~ u w ~ i I 9 ~ \D c ~I c N .A ~ c c lô N ~I Ii il 0 I ~ ~I I il I ~I I ~I I ~I I gl I g I ~I I ~I I ~I I I I UJ 0 n::: ~ 0 fIJ §§~lJJ. o 1.0 0 ~I.O~ ~~~I I 8 8 8 ¡g~ o 0 0 ;o~ g~,fl 8 ~ ~ [g.~ ~~MI o 10 0 ;10':; ~~~¡~~ ~~~~~1 ,fri I o M N fl.O! ~::i en T""' M INr- ::~I en T""' M ~N~ MM I o t--- co r~ ~ ;! ~ {~~ riÑ I ~~~ gN~¡~~ o M M <O~ ::vl o M cO rC'\l~ :::1 ~~M ~~~ M ('I") tf':o::.j o~rol ~ fR ~ t~j ~ ~ ~ ~:;, ü 8 lriJ ~ w w ¡Ž{ <ôôzji~ ~ZZ°ti:¡ ~ <{ « I- f<i zoo ~ 1'-''1; ~ a:: a:: > :o~ :ElIi-J !1~~ 8 g g 8 8 ;81 o 0 0 1.0 0 !Lt>:i ~ ~ ~ ~- fJ[OO g~~~~1ß~ ...¡ ri <0- .~' M lØ),J. I 1 ~ m u; ~ ~ j~n co M t--- co 10 f'O)ß ; ~ ~ ~ ~rð'~ I 1 ~ Œ ~ ;1; ~ f~~1 . 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Roanoke Valley Resource Authority EXPENSES PERSONNEL \ 2005-2006 BUDGET I I I I I I I I I I I I I I I I I I I Roanoke Valley Resource Authority PERSONNEL - CODE DISCRlPTION FY2004-05 FY2005-06 JUSTIFICA 1010 Salaries $ 1,021,445 $1,058,391 Salaries for 30 employees 1015 Overtime $45,000 $45,000 Extra work required on Saturdays 1020 Part - time $~,OOO $5,000 B~ildings and grounds maintenanc 1116 Supplements $10,000 . $10,000 OutstandÍJ;lg performance recogniti 2100 F.I.C.A. $81,966 $84,792 7.65 % of salaries, overtime, 2200 Retirement - VRS $106,463 . $108,343 13.50 % of salaries 24 e 2204 Retirement - City $22,259 $30,497 12.61 % of salaries 6 e 2202 Deferred Camp. Match $19,500 $19,500 $25 per pay period 30 e . . 2300 Hospitalization $152,340 $156,000 30 participating employees single 15 $346 per mo family 13 $546 per mo sing+ 1 2 $356 per mo includes 4 retirees 2310 Dental $!? ,500 $5,500 ·25 participating employees 2400 Life Insurance - VRS $0 $0 0.00 % of salaries 24 e 2401 Life Insurance - City $0 $0 0.00 % of salaries 6 e 2500 Long Term Disability Ins. $2,860 $2,963 Disability Insurance f?r '30 e 0.56% salaries RVRA p 2700 Workers' Comp. Ins. $28,000 $28,000 Workers I Comp. Insurance 30 e 2800 Termination Pay $28,000 $28,000 An?ual and sick leave paym~nts TOTAL ,PERSONNEL $1,528,333 $1,581,987 TION & Holidays e on part time mployees $802,539. mployees .$241,851 mployees 5.5% nth nth nth $ 62,280 $ 85,176 $ 8,544 mployees $802,539 mployees $241,851 mployees ays 50% mployees 2005-2006 BUDGET. 4 I PERSONNEL Roanoke Valley Resource Authority I POSITION . .,.. # GRADE CURRENT PAY RANGE I CEO 1 U Unclassified I Administrative Assistant 0 24 $ 33,323 to $ 49,516 I' Operations Manager 1 33 $ 51,695 to $ 76,816 ' Superintendent 1 26 $ 36,738 to $ 54,591 I Operations Supe_rvisor 2 22 $ 30,225 to '$ 44,913 . Administrative Secretary 3 17 $. 23,682 to $' 35,190 I Sec~etary 0 13 $ 19,483 to $ 28,951 I Motor Equipment Operator 14 19 $ 26,109 to $ 38,797 B~dmgMaIDt~ance~ffhamc 1 19· $ 26,109 to .$ 38,797 I Motor Equipment Mechå.nic 2- 19 $ .26,109 to $ 38,797 I Scale Operator 1 16 $ 22,554 to $' 33,514 Scale Operator / Offi~e Assistant 1 16 $ 22,554 to $ 33,514 I Account Clerk I 0 15 $ 21,480 to $ 31,918 Laborer/Operator 2 11 $ 17,672 to' $ 26,259 I Accountant 1 24 $ 33,323 to $ 49,516 I I TOTAL SALARIES 30 $ 1,017,118 6/30/05 I Adjus~ents: '"' ~ Market 2.0% $ $ 20,342 1,037,460 I Performance 2.0% mid-point $ 20,930 $ 1,046,515 I $ 1,058,391 TOTAL ADJUSTED S.ALARIES I . .*8 POSmONS VACANT 1 2005 - 2006 BUDGET 5 - I Roanoke Valley Resource Authority ~J .:J- ~:J ._:r . r ~.u ~J L__ ..... ~ . . '.. -:, :'" \, . ~ .. . ~ ... . EXPENSES - OPERATING 2005-2006 BUDGET ~ --~--- I I I I I I I I I I I I I I I I I I I Roanoke Valley Resource Authority _ OPERATING CODE DESCRIPTION FY04-05 FY05-06 JUSTIFICA TION 3004 Medical Exams $ 600 $ 600 Physical exams fo!, new employees; drug and alcohol random testing 3007 Contract Services $ 161,565 $ 169,075 Employee Assistance Program: $15.50 @ x 30 employees $ 465 Groundwater Monitoring *Drinking Water Sampling 2~ @ $615/ sample $ 14,760 *Monitoring Wells 5 wells; 2 events/year $17,500/event = $ 35,000 Norfolk Southern Rail Inspections $ 1,000 Stormwater Discharge *Permit Sampling - 2 samples x $250 $ 500 Gas Monitoring Quarterly @ $650 $ 2,600 Oean Valley COl1?cil 12 months $ 45,000 Freon Removal no charge $ - Tire Dísposal 50 loads @ $1,395 $ 69,750 3011 J anitoriaI Service. $ 18,204 $ 18,204 Services for all Facilities . $l,517/month $ 18,204 3012 Exterminating Services $ 1,284 $ 1,404 T.S. - $62/month $ _744 S.C. - $55/month $ 660 3013 Professional Services $ 56,245 $. 62,475 Auditing Serv.ices '$ 10,300 . Legal ServÍces $ 38,000 Engineering Servic~s $ 5,000 Sofhvare support $. .3,675 Outside Legal $ 4,000 Leachate sampling $ 1,500 3029 Municipal Waste - : $ 1,387,240 $ 1,472,208 NorfoJk Southern 142,000 ·61 tons/car = 2,328 5'~ mcrease l,800.cars: $668/ car $ 1,202,400 528 cars: $511/ car $ 269,808 Total $ 1,472,208 2005-2006 BUDGEf 6 I I I I I I I I I I I I I I I I I I I . Roanoke Valley Resource Authority OPERATJrNG CODE DESCRIPTION FY04-05 FY05-06 ¡USTIFlCA TION 3030 Waste Water Freight $ 87,840 $ 102,400 Leachate Cars 200 Cars @"$512 $ 102,400 . 3035 Stone Car Freight Charge $ 7,305 $ 7,665 Stone,Cars 15 Cars @ $511 $ 7,665. . 3101 Temporary Help $ - $ - Buildings and grounds .maintenance 3202 Repairs IOffice Equipment $ 1,500 $ 1,000 Maint~ance and repairs to office equipment 3204 Repairs to Autos $ 4,000 $ 4,000 Maintenance and repairs to all road vehicles 3206 Repairs to Data $ 1,500 $ 1,500 Maintenance and repairs to" Processing . .all data processing equipment· 3208 Repairs to Buildings $ 60,000 $ 60,000 Maintenance and repairs to ~ buildings and Grounds and property; pump stations, septic tanks. 3209 Repairs to Other $ 100)'000 $ 120)'000 Construction Equipment Equipment Off Road Vehicles $ 80,000 Tipp.er $ . 10,000 Railcars $ 10,000 Miscellaneous Equipment $ 20,000 Tub Grinder, Seeder, etc'. .... 3530 Printed Forms $ 5,000 $ 5,000 Letterhead, envelopes, cards, scale tickets ! repair orders, purchasing forms includes General Counsel 3610 . Advertising $ 1,500 $ 2,000 Personnel, RFP, bids, public hearings, etc. Newsletter $ 450 3620 Public Information $ 3,000 $ 3,000 Handouts" , $ 1,100 User BrochUres' $ 300 HHW Brochures $. 650 Miscellaneous $ 500 2005-2006 BUDGET 7 I I Roanoke Valley Resource Authority OPERATING I CODE DESCRIPTION FY04-05 FY05-06 JUSTIFICATION . . 3625 Promotional Articles $ 2;000 - $. 2,000 Recyling handouts, pens, pencils, miscellaneous items 3630 Special Events $ 2,000 $ 2,000 Annual Employee Outings . 4600 Central Services $ 45,000 $ _ 45,000 Administrative services, . . Roanoke Coùnty /Roanoke ~ity for data processing, accounting, miscellaneous 5110 Utilities - - Electricity $ 42,500 $ 42,500 Transfer Station $1,333/ month $ 16,000 SllÚth Gap Landfill $2,208/ month $ 26,500 5121 Utilities_- Heat - Fuel $ 10,300 $ 14,200 Transfer Station Natural Gas $ "4,900 Smith Gap Landfill Propane-Gas $ 9,300 5141 Water Service - Transfer $ 5,000 $ 5,000 Water Service for Transfer Station Station 5142 Sewer Service - Transfer $ 10,800 $ 12,000 Sewer SerVice Station Leachate - Smith Gap $ 12,000 " . 5210 Postage $ 3,500 $ 3·,500 Postage-for all mailings and correspondence, postage t meter rent, includes General Counsel 5230 Telepho~e $ 12,000 $ 12,000 Telephone service to both" . facilities, rental of lines & equipment, long distance calls, fax lines, incluqes General Counsel . - 5235 Car Phones $ 1,200 $ 1,600 Service ~or fOUI cell phones I I I I I I I I I ·1 I I I I I I 8 2005...2006 BUDGET I I I I I I I I I I I I I I I I I I I Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY04-05 FY05-06 JUSTIFICATION 5302 Property Insurance-Fire $ 50,000 $ 59,000 Coverage for all buildings, contents)' and equipment 5305 Motor Vehicle Insurance $ 7,500 $ 8,100 Insurance for on-road vehicles 5307 Public Officials Insurance $ 400 $ 400 Insurance through VML or V ACO pools 5308 General Liability Ins. , $ 9,200 $ 10,500 Coverage for all facilities & property· 5410 Rent of Equipment $ 15,000 $ 12,000 Rental of Miscellaneous Equipment Heavy Equipment Emergency EquipD?-ent . . Copy Machines . 5501 Travel - Mileage $ 500 $ 500 Use of personal vehicles. for RVRA business, staff, and Board Members 5503 Travel - Lodging $ 2,500 $ 2,500 Out of town conference lodging, SW ANA, VML, legalconfe~ences, including meals .5504 Conference $ 1,500 $ 1,500 Córiference registrations; SW ANA, VML, legal conferences 5520 Dinner Meetings - $ 2,500 $ 2,500 Monthly Board meetings, dinTIers and Luncheons ~ luncheons associated vvith RVRA 5540 . Training & Education $ 2,000 $ 2,000 Operator training for hazardous. materials, 'certificati9n, núscellaneous 5601 Contributions $ 402,000 $ 402,000'- PayIDents per contract to: , RO?lloke County $ 300,000 Roanoke·City $ 100,000 VolWlteer fire and rescue $ 2,000 2005-2006 BUDGET 9 I I I Roanoke Valley Resource Authority OPERATING I I CODE DESCRIPTION FY04-05 FY05-06 JUSTIFICATION , , 5801 Dues $ 1,500 $ 1,500 ProfessionaJ & Association dues: SW ANA, 'SWVSWMA, Rotary, IAAP 5815 Warrants and Fees $ 800 $ 16,800 Returned check fees and misc~ fees DEQ annual fee - $16,000 5823 Employee Recognition $ 5,500 $ 5,500 A wards and· Certificates 5850 Miscellaneous Operating $ - $ - No programs planned 6010 Office Supplies $ 6,000 "$ 6,000 Office paper, pens, pencils, folders, etc~ 6011 Photocopies $ 400' $ 400 Miscellan~ous Photocopies . 6013 Small Equipment & $- 13,000 $ 13,000 Small items of office and shop equipment Supplies and supplieS, too~~ ~cellaneous 6040 Medical Supplies $ 1,000 $ 1,000 First aid kits and vaccinations 6050 Janitorial Supplies . $ 1,500 $ 1,500 S~ppIies for general cleaning & sanitation 6071 Radio Parts $ 1,000 $ 2,650 Miscellaneous radio parts & repair, etc~ 6080 Gas, Oil, Grease $ 125,000 $ 175,qoO Fuel for all equipment and vehicles, includes oil, rubric~ts 6091 Tires, Tubes, Parts $ 50,000 $ 40,000 Replacement and ~aintenance parts and supplies for all equipment and vehicles 6130' Uniform and Wearing $ 14,000 $ 14,000 Safety Shoes - 23 employees $ 2,300 Apparel Rain gear, shirts, hats, misc. $ 1,500 Rental of uniforms - 23 '$ 10,000 mats, towels $ 200 I I I I I I I I I I I I I 2005-2006 BUDGET I 10 I I I I I I I I I I I I I I I I I I I Roanoke Valley Resource Authority OPERATING CODE DESCRImON FY04-05 FYOS-06 JUSTIFICATION - 6202 Subscriptions $ 100 $ 100 Professional magazines and manuals 6203 Books $ 200 $ 200 MiscellaneouS books and manuals 6211 Code Books $ - $ - Miscellaneous legal code books 6501 Other Operating Supplies $ 25,000 $ 30,000 Disinfectants, deodorizers, salt for roads, gravel and stone for roads, seed, mu1ch fertilizers and lime for seeding slopes, fill areas and -other areas, miscellaneous öffice supplies 6503 Fire Equipment and $ 1,200 $ 1,200 Fire hoses, nozzles, ~enches for fire Supplies fighting and for cleat"$tg both facilities 9670 Unappropriated Balance $ 101,374 $ 98,377 For unexpected expenditures 3.0% ¡- TOTAL OPERATING- $ 2,743,391 $ 3,078,558 2005-2006 BUDGET 11 I I I I I I I I I I I I I I I I I I I Roanoke Valley Resource Authority . EXPENSE S CAPIT AL 2005-2006 BUDGET I I I I I I I I I I I I I I I I I I I Roanoke Valley ~esource Authority. CAPITAL ;r'''.~"-",,, .''l'~~. CODE DESCRIPTION FY04-05 FY05-06 JUSTIFICATI,ON 8101 Machinery ~ Equipment $ 5,000 $ - New 8102 Machinery & Equipment $. 16,000 $ - Replacement '. . . 8201 Funúture, Office $ - .$ - ,. Equipment New 8202 Funúture,. Office . $ - .$ 15,000 Scale house interior renovations Eq~pment Replacement 8302 Communications $ 10,000 $ - Equipment Replacement 8402 Small Capital. Outlay $ - $.- - Replacement. . 8701 Data, Processing $ - $' - Eq~pment New 8702 Data Processing $ 71,600 $ - Equipment Replacement. 8903 Building Improvements $ . 210,000 ; .. TOTAL CAPIT AL $ 102,600 $ 15,000 .' 12 2005-2006 BUDGET I I I I .. I I I I I I I I I I I I I I I . Roanoke Valley Resource ~uthority EXPENSES RESERVES 2005-2006 BUDGET I I I Roanoke Valley Resource Authority RESERVES I I CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICA TION 7/1/05 2005-06 2005...06 6/30/06 924500 Landfill Closure $ 4,132,755 $ 250,OOq $ 50,000 $ 4,332,755 As required by Bond Indenture arid State & ~ Fede~al regulations to close Smith Gap landfill. Bid~g documents . . 925010 Equipment Reserve $1,712,095 $ 400,000 $- 366,000 $ 1,746,095 For replacement of equipment per equipment replacement· schedule. - 925020 Environmental $ 500,000 $ - $ - $ 500,000 Groundwater Contingency Fund protection fund per local permit. 925030 Landfill Host $ 88,000 $ 10,000 $ - $ 98,000 As per local perrit. Community Improvement Fund .. 925040 Property Value $ 443,193 $ - $ - $ 443,193 As per local permit. Protection Current fund is adequate based on anticipated s~es. 925050 Future Site $ 4,147,537 $ 500,000 $ 4,025,000 $ 622,537 Bidding and begin Development construction of . . Phases 5-10 925060 Landfill Interim & $ 244,000 $ - $ - $ 244,000 For development of Post Development unused portions of SllÚth Gap property for recreation. TOT AL CAPITAL $11,267,580 $1,160,000 $ 4,441,000 $7,986,580 I I I I I I I I I I I I I 2005-2006 BUDGEr I 13 I I I I I· I I I I I I I I I I I I I I Roanoke Valley Resource Authority . . -- BOND/BUDGET COMPARISON 2005-2006 BUDGET I I I I I I I I I I I I I I I I I I I Roanoke Valley Resource Authority " BOND BUDGET . "COMPARISON . CATEGORY BOND CURRENT FY2005-06 PROJECTION BUDGET BUDGET WASTE GENERATION (Tons) Solid Waste Generated Residential Waste 83,,600 99,,650 101,,200 Commercial Waste 110,,700 40,,000 39,,200 Less: Addition.al Sourc.e Recy~g 0 Residential Waste (5,,200) 0 Commercial Waste (6,,900) 0 0 Solid Waste to the System 182,,200 139,,650 140,,400 OPERATING REVENUES . , Tipping Fee Revenue Requirement $ 12,,822,,000 $. 7,260,200 $ 7,255,240 Interest Income $ - 689,000 $ 371,,340 $ 371,340 Recycling Income $ - $ 59,,000 $ 52,000 Transfer from General Surplus $ $ 875,,310 $ , . 860,885 - Total Operating Revenues $ 13,511,000 $ 8,565,850 $ 8,539,465 OPERA TING EXPENSES - Landfill and Transfer Station $ 4,516,000 $ 2,818,604 $ 2,693,272 Rail Expenses $ 2,,523,000 $" 1,482,385 $. 1,582,273 Total Operating Expenses $ 7,,039,000 $ 4,300,989 $ 4,275,545 NET REVENUE A V AILABLE for DEBT SERVICE $ 6,472,,000 $ 4,264,861 $ 4,263,,920 DEBT SERVICE $ 3,587,000 $ 2,767,526 $ 2,,771,,125 DEPOSITS TO RESERVE ACCOUNTS Closure Fund $ 500,000 250,000 250,000 Renewal and Replace~ent Funds Equipment Reserves $ 700,000 400,000 400,000 Environmental Contingency Fund $ 130,000 - - Host Community Iinprovement $" 10,000 10,,000 10,000 Property Value Protection $ - - - Total Deposits to R & R Fund $ 840,000 $. 410,000 $ 410,000 HOST FEES $ 400,000 $ 400,000 $ 400,000 EXCESS REVENUES $ 1,145,000 $ 437,335 $ 432,795 INDENTURE COVERAGE TEST (.10 minimum) " 0.3192 0.1580 0.1562 ADDIT10NAL DEPOSITS TO RESERVES,· FUrther Site Development $ 920,000 $ 500,000 $ 500,000 Interim and Post Development $ 25,000 $ - $ - Recycling $ 200,000 $ - $ - Total Additional Deposits to·Reserves $ 1,145,000 $ 500,000 $ 500,000 SOLID WASTE TIPPING FEES ($jton) Residential (Municipal) . $ 67.52 $ 45.00 $ 45.00 Commercial $ 72.52 $ 55.00 $ 55.00 2005-2006 BUDGET 14 I I I I I I . I I I I I I I I I I I I I Roanoke Valley Resource AuthoritY TIPPJ[NG FEE ' BREAKDOVVN . 2005-2006 BUDGET· I I I I I I I I I I I I I I I I I I I NOTES: Roanoke Valley Resource Authority TIPPJING FEE BREAKDOWN CATEGORY LANDFILL TRANSFER·· TRANSPORT TOTAL PERCENT OPERATIONS· 11.94 5.88- 9~77 27.59 ' 49% DEBT SERVICE 8.54 4.47 6.40 17.88 32% DEPOSITS ' AND 8.96 1.11 O~OO 10~92 19% RESERVES * . . TOTAL 29.44 11.46 16.17 56~39 100% PERCENTAGE 52% 20% 28% 100% Operations costs ~e estimated to be 67% landfill and 33% transfer station.. $4,275,545~00 Debt service based on constructiqn costs: 44% landfill, 23% transfer, 33% rail $2,771,I25~00 Deposits allocated as 89% landfill, 11 % transfer (includes host fees). $1,560,000.00 Based on receiving a total of 154,960 tons. *Additional revenue other than tipping fees allows total to be reduced to the proposed rate~ of: , . $ 45.00 per ton $ 55.00 per ton 2005-2006 BUDGET 15 I I I I . , J I ._ I I I I I I I I I I I I I I Roanoke Valley Resource Authority APPENDIX 2005-2006 BUDGET I I I I I I I I I I I I I I I I I I I Roanoke Valley Resource Áuthority ··RESOLUTION March 30, 2005 RESOLUTION OF THE ROANOKE VALLEY RESO{)RCE AUTHORI})' Adopted" this 3~h day of MarchI 2005 No." RA2005-423 A RESOLUTIOI:J approving the Authority1s annual budget for fiscal year 2005-2006 and authoriZmg submitt~l of such budget to the governing bodie~ of the Charter Member Users for approvaL BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 2005-2006 Annual Budget -for the. Roanoke Valley R"esource Authority as set forth in the report and accompanying" attachments boY the Chief Executive Officer dated March 23, 2005, and submitted to this Board is hereby approved; 2. The Authority C~airman is authorized on behalf of the Authority to submit the fiscal" year 2005-2006 annual budget and related documents to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for àpproval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23, 1991, as ~ended. On the motion of Mrs. Hyatt to adopt the resolution, and carried· by the following recorded vote:' . A YES: Mr. Bengtson, Mrs. Gre~n, Mrs. Hyatt, Mr. Porterfield, Mrs. Snyder, Mr. Tensen NAYS: ABSENT: Mr. ~oggess ~EST: ~'(.~()~. eborah T. Charles -. RVRA Board Secretary ACTION NO. ITEM NO. E-:, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request to appropriate funds in the amount of $8, 150 from the Board contingency fund for construction costs associated with the Habitat for Humanity house Elmer C. Hodge ~;f'~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~ ~ tf?~. SUMMARY OF INFORMATION: On June 24, 2003, the Board of Supervisors authorized the donation of a well lot on Stearnes Avenue to Habitat for Humanity for the construction of a home. The construction of the home was a joint effort between County of Roanoke employees and Habitat for Humanity. Since that time, approximately 52 County employees have demonstrated their support by volunteering their time and services to construct the home. It is estimated that 380 volunteer hours were donated by County employees for this project, which is the first Habitat home to be built in Roanoke County. Construction of the home is in the final stages, and a dedication ceremony is tentatively scheduled for May 14. It was the desire of the Board of Supervisors that the home fit well within the existing neighborhood and to accomplish this, one of the conditions included in the ordinance specified that the home must contain a basement. Since Habitat does not include basements as part of their home designs, County staff worked to secure donations of many of the materials and labor required to accomplish this task. A new plot plan and architectural drawings were prepared to reflect the inclusion of a basement, and these services were donated by County staff; Curtis Ratliff, Architect; and Timber Truss. The excavation work for the basement was donated by Thomas Brothers Construction, and electrical and plumbing installations were donated by County staff. The remaining expenses for construction of the basement total $8,150 and have been paid out of the Clerk's Office budget for 2004-2005. It is requested that the Board authorize an I.'~.' ,; C~~,-' :> appropriation in the amou nt of $8,150 to reimburse the Clerk's Office budget for the expenses related to the construction of the basement for the Habitat for Humanity house. FISCAL IMPACT: An appropriation in the amount of $8,150 from the Board contingency fund to the Clerk's Office account 201000-8902 is being requested in order to offset costs incurred in the construction of the basement. ALTERNATIVES: 1. Approve the appropriation in the amount of $8,150 from the Board contingency fund. 2. Do not approve the appropriation in the amount of $8,150 from the Board contingency fund. STAFF RECOMMENDATION: Staff recommends Alternative #1. 2 ACTION NO. ITEM NO. I= - , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: First reading of an ordinance authorizing conveyance of easements to the Western Virginia Water Authority through property owned by the Roanoke County Board of Supervisors to provide for the extension of sewer service for the benefit of GCT Development, LLC, Catawba Magisterial District SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge tlI County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: GCT Development, LLC and the Western Virginia Water Authority is requesting that the Board convey the following easements for the purpose of the extension of sanitary sewer service across property owned by the County at Green Hill Park: A new 20' wide sanitary sewer easement and a new variable width sanitary sewer easement containing 18,954 sqa ft. across property owned by the County and designated as Tax Map No. 55aOO-1-12 GCT Development, LLC has offered to pay the County the fair market value for these easements which is $ WVWA has reviewed this proposal and has indicated that it will accept this conveyance for purposes of this future development. County staff has reviewed GCT's proposed development plans and has determined that these plans are consistent the County's Comprehensive Plan in accordance with Section 15.2-2232. ~ r~~" ~ I FISCAL IMPACT: GCT Development, LLC has offered to pay the County $ for these easements. The proceeds from this transaction shall be deposited in the Parks and Recreation account. STAFF RECOMMENDATION: Staff recommends that the Board approve the attached ordinance. ~- r"" t .- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 12,2005 ORDINANCE AUTHORIZING CONVEYANCE OF EASEMENTS TO THE WESTERN VIRGINIA WATER AUTHORITY THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 55.00-1-12) TO PROVIDE FOR THE EXTENSION OF SEWER SERVICE FOR THE BENEFIT OF GCT DEVELOPMENT, LLC, CATAWBA MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land containing 34.45 acres off Harborwood Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map No. 55.00-1-12; and, WHEREAS, GCT Development, LLC and the Western Virginia Water Authority have requested the conveyance of easements across this property to provide for the extension of sewer service for the benefit of GCT Development, LLC; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including easements, shall be accomplished by ordinance; the first reading of this ordinance was held on April 12, 2005; and the second reading was held on April 26, 2005. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to the Western Virginia F:-I Water Authority for the extension of sewer service for the benefit of GCT Development, LLC. 2. That conveyance to the Western Virginia Water Authority of sewer easements as shown and described as "New 20' Sanitary Sewer Easement" and "New Variable Width Sanitary Sewer Easement" (18,954 sq. ft.) on a plat entitled "Plat showing New 20" & Variable Width Sanitary Sewer Easement being granted by Board of Supervisors of Roanoke County to the Western Virginia Water Authority Situated in Green Hill Park (PB 10, PG. 133) Catawba Magisterial District" prepared by Lumsden Associates, P~ C., dated April 7, 2005, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 3. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 4. 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V).. -. ~ ..... ab~~~as t:<:~'fúl~ ~~~8&:(rj ~~""'~è§~ kJ ~ ~ ,~ eJ ~~~~áS~ I--L...J-'¡¡"":: Vj :::::>.....~~oq;;:)... aúlaCj~Q: ¡:SB~~~~ ;e>-~~ ::::=2: e~.....~~lJi Q: oq;;:Vjc..... ~~~L:5<.Jas ~~;QQ:b:=2: o...¡;:::~~:=2:~ úl~~~t3eJ ~oq;;:Cj>-aO'" ...............Q::C::I<: 3gs~~~~ o...~~~~;e <Ìì ~Q::kJúlúl:-O:C ~ ~lu~i!:~~ ~ ~ c oq;;: -= :::C'\i;e"'i~ 6N1p·...OS9 69~Z 0 \ Jns \ 69~Z O\ZOOZ\: , \ \ \ \ \ \ \ \ \ \ \ \ t- 31 \ t\ ~ ~\ .."'t- C ~ f',." , ~~~6œ~\ "'J~dui ~ C'\IO)~~úl""'" , ~~.!!.n~g \ -..J~(j ACTION NO. ITEM NO. ç - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: First reading of an ordinance authorizing the exchange of real estate between the Board of Supervisors and Richard A. Slusher and Carol P. Slusher on Horse Shoe Bend Road, Rte. 936, Vinton Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge tH County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On January 28, 2003, the Board of Supervisors approved Ordinance A-012803-1.b, the acceptance of real estate from Richard A. Slusher to construct aT-turnaround at the end of Horse Shoe Bend Rd., Rte. 936. Subsequently on July 22, 2003, the Board approved resolution 072203-3.i requesting acceptance of the extension of Horse Shoe Bend Rd. to the proposed T -turnaround (approx. 0.05 miles) into the Virginia Department of Transportation (VDOT) Secondary System. Following more in-depth field investigation and discussion with VDOT staff and Mr. Slusher, it was jointly decided that the road project would be better served by having the leg of the T-turnaround on the south side of Horse Shoe Bend Rd. (please see attached Exhibit "B"), as opposed to the north side, as originally platted in 2003 (please see attached Exhibit "A"). The proposed change to the project could provide substantial financial savings to this County/VDOT revenue sharing project and lessen the impact to the surrounding area. This ordinance authorizes an exchange of real estate with Mr. Slusher to accomplish these goals (financial savings and reduced impact) and to complete this revenue sharing project. 1 f- -~ FISCAL IMPACT: There is no fiscal impact to the County. AL TERNATIVES: 1. Authorize the exchange of real estate between the Board of Supervisors of Roanoke County, Virginia and Richard Ä. Slusher, as shown on the attached Exhibits A and B, so that the Virginia Department of Transportation revenue sharing project can be completed in a timely, cost effective manner. 2. Do not authorize the release of real estate owned by the Board of Supervisors of Roanoke County, Virginia to Richard A. Slusher in exchange for real estate from the same tract of land, potentially making the project cost prohibitive. STAFF RECOMMENDATION: Staff recommends Alternative 1. 2 ¡:.. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2005 ORDINANCE AUTHORIZING THE EXCHANGE OF REAL ESTATE BETWEEN THE BOARD OF SUPERVISORS AND RICHARD A. SLUSHER AND CAROL P. SLUSHER ON HORSE SHOE BEND ROAD, RTE. 936, VINTON MAGISTERIAL DISTRICT WHEREAS, by Action No. A-012803-1.b, the Board of Supervisors accepted the donation of a .1567 parcel of land for public right-of-way from Richard A. Slusher to construct aT-turnaround at the end of Horse Shoe Bend Road (Route 936); and WHEREAS, by deed dated January 15, 2003, and recorded in the Roanoke County Circuit Court Clerk's Office as Instrument #200304700, Richard A. Slusher donated a .1567 acre parcel of land to Roanoke County for said right-of-way; and WHEREAS, by Resolution 072203-3 the Board requested acceptance of the extension of Horse Shoe Bend Road to the proposed turnaround into the Virginia Department of Transportation secondary system; and WHEREAS, upon fie'd investigation and discussion with VDOT staff, it has been determined that a proposed change to the project would provide substantial financial savings to the County and VDOT and would also lessen the impact to the surrounding area. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County as follows: 1. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the .1567 acre parcel of land heretofore conveyed by Richard A. Slusher to the County is hereby declared surplus. 1 t",:~· "\ ,~. ~ 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on April 12, 2005, and the second reading was held on April 26, 2005. 3. That the conveyance to Richard A. Slusher of a parcel of land consisting of .1567 acre located at the end of Horse Shoe Bend Road in the Vinton Magisterial District and shown on a plat entitled "Plat showing new right-ot-way being conveyed to Richard A. Slusher by Roanoke County" attached as Exhibit A and prepared by the Roanoke County Engineering Department, dated April 6, 2005, be, and hereby is authorized and approved. 4. That in exchange tor the conveyance ot above-mentioned . 1567 acre of real estate, the donation of a 0.1791 acre parcel of land for public right-of-way from Richard A. Slusher and Carol P. Slusher (Tax Map No. 80.00-3-34.2) to the Board of Supervisors as shown on a plat entitled UPlat showing new right-of-way being conveyed to Roanoke County by Richard A. Slusher" attached as Exhibit B and prepared by the Roanoke County Engineering Department, dated Aprit 6, 2005, be, and hereby is authorized and approved. 5. That the County Administrator or any assistant county administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this exchange of property, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be in full force and effect from and after its passage. 2 r~ lÍ) lÍ) METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS. PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY J' ~o ú'~ O~.. ~ú': °O~ ~.. ("- CURVE ./A" R=25.00' L=39..27' D=90'OO'00" T=25..00' CH=56.3" 0" SrlE CHORD DI5T.=35.36' CURVE uB" R=25.00' L=39.27' D= 90.00'001' T=25.00' CH=N26'49'42uE CHORD DI5T.=35.36' <-? 0.... v co CL PROPERTY OF RONALD A, CHUMAN 3,03' Ac,. TAX # 80.00-03-20.00 0,8. 15'12 PG. 1090 t5). o ~ú': 61~ "8 ". END STATE MAl NT. SIGN #A-:)?-ß o DISTANCE 107.021 40.00' 5.00' 25.00' 40.00' 25.00' 12.02' 42.05' PROPERTY OF RICHARD A. SLUSHER TRACT 1 A 34,052 Ac. TAX # 80..00-03-.34.00 J' 0,8. 1597 PG. 13'15 ~ P,8~ 14 PG. 154 &0 O~.. ~O °O~ ':) ("- PROPERTY OF ~ú'J LEWIS D. & LORENE Ell DENT 0.320 Äc. \ TAX # SO.00-03-21 ~OO 0.8, 896 PG. 541 ú': PROPERTY OF & LEWIS D.. 8: LORENE E, DENT \. 7.880 Äc. ..~ TAX # 80.,00-03-22.00 ú'-, D.S. 695 PG. 79 \ 0.1567 Äc. TO 8E ACQUIRED FOR RIGHT-A-WAY PURPOSES LINE POINT BEARING 1-2 N71'49'42uE 2 - 3 N 18 " 0 18 IW 3-4 S71'49'42ltW 5- 6 N1S"10'18"W 6-7 S71'49'42"W 7 -8 518'10" 8uE 9 -1 0 N 71 t 49' 42 nE 10- 1 S36'09'QO"E TAX MAP NO. TAX# 80.00-03-34.00 SCALE: 7" == 60' PLA T ,)HOw/NG NEW RIGHT-OF-WA Y BEING CONVEYED TO RICHARD A. SLUSHER BY ROANOKE COUNTY EXHIBIT "A" PREPARED BY:' ROANOKE COUNTY ENGINEERINC DEPARTMENT DATE: 4/6/2005 R:/CAD/EPPERLEy/HOR.~ESHOE_BEND.DWG METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~ CURVE itA" ~ R=25.00' U D L=39.27' 0' 0 D=90·00'00u \~ \9", T=25 00' · \5: 00.... CH=S26"49'42"W . \9 J (' CHORD 01ST.=35,36 to Lf) l? D- ..q- co D- PROPERTY OF RONALD A. CHUMAN 3,031 Ac. TAX # 80.00-03-20.00 0.8. 1512 PG. 1090 ú). o .~ OJ PROPERTY OF RICHARD A. & CAROL P. SLUSHER TRACT 181 39.97 Ac. TAX # 80.00-03-34.02 0..8, 1597 PG.. 1315 P.8. 14 PG. 154 * A: ~ '2Y.J o fA CU RVE "s" R=25.00' L=39.271 D=90"00'OO" T=25"OO' CH=N63·10'18J1W CHORD 015T._=35.36' #4329 CD 5' END STATE MAINT~ SIGN LINE TABLE POINT 1-2 2~3 3-4 5-6 6-7 7-8 9-10 10-1 BEARING N71-49' 42"[ 818-1 0'1 S"E N71-49142"E N1 B-1 O'18uW S71·49'42"W N1 B·1 O'18"W 571-49'42"W 536 ·09'OQuE N 36 "Og'OO"W 2'1. 03' , Üc)'t. °A:Ü ~ 1 Ü 9 " ,ß9. DISTANCE 144.78' 40.00' 5.001 25. DO' 40.00' 25.00' 36.80' 42.05' PROPERTY OF LEWIS D. & LORENE E. DENT 0.320 Ac. TAX # 80.00-03-21 00 0.8. 896 PG. 541 "A" #4281 PROPERTY OF LEWIS D. & LORENE E. DENT 7.8BO Ac. TAX # 80,00-03-22~00 o .B. 695 PG. 79 0'6' ~ ~~ ú'wI 0.179-1 Ac. TO BE ACQUIRED FOR RIGHT-A-WAY PURPOSES PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT TAX MAP NO. TAX# 80.00-03-34.02 SCALE:, ,11 == 601 PLA T SHOWING NEW RIGHT-OF-WA Y BEING CONVEYED TO ROANOKE COUNTY BY RICHARD A. SLUSHER EXHIBIT "B" R~~/CAD/EPPERLEy/HOR.SE.5HOE_BENO..O we DATE: 4/6/2005 ACTION NO. ITEM NO. ~. -"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: First reading of an ordinance authorizing the sale of approximately 20 acres of real estate in the Center for Research and Technology to Tecton Products, LLC, authorizing the execution of a performance agreement, and appropriating public funds SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~arf((~ SUMMARY OF INFORMATION: County staff has negotiated a performance agreement with the Industrial Development Authority of Roanoke County and Tecton Products, LLC, a Minnesota corporation, to locate a research, development, and production facility in the Center for Research and Technology (CRT). Tecton will construct a facility with a value of at least $6.3 million, install equipment with a value of at least $5.8 million, and provide employment for at least 150 people in two phases over the next six years. The County will sell approximately 20 acres in CRT to Tecton at a price of $30,000 per acre. The County will appropriate to the IDA funds sufficient for the IDA to award an economic development incentive grant to Tecton. This grant includes reimbursement for site development and building permit fees, 2-inch water connection and sewer connection fees, and 6-inch fire service fee. It is estimated that these fees will total approximately $58,000. This grant also includes six years of "new local tax revenues" (local real estate taxes and machinery and tools taxes generated by the Tecton project). It is estimated that this grant will total $397,000. If Tecton fails to complete construction of Phase 1 of its development by December 31, 2006, then the IDA will be relieved of any grant obligation. In addition, the County has 1 f--~ the option to reacquire the 20 acres for $30,000 an acre. If Tecton fails to satisfy its capital investment or employment commitments then the grant shall be reduced. The County has constructed and will maintain a storm water management facility for the benefit of Tecton and other future occupants of the CRT. STAFF RECOMMENDATION: It is recommended that: · the Board authorize the sale of approximately 20 acres of real estate in CRT to T ecton; · the Board authorize the County Administrator to execute on behalf of the County a performance agreement with IDA and Tecton; and · the Board appropriate the sum of $58,000 to the IDA so that the IDA may reimburse Tecton for its site development and building permit fees, water and sewer connection fees, and fire services. Future grant payments shall be included in future annual budget appropriations. 2 -- ,:) ¡- - :..; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12,2005 ORDINANCE AUTHORIZING THE SALE OF APPROXIMATELY 20 ACRES OF REAL ESTATE IN THE CENTER FOR RESEARCH AND TECHNOLOGY TO TECTON PRODUCTS, LLC, AUTHORIZING THE EXECUTION OF A PERFORMANCE AGREEMENT, AND APPROPRIATING PUBLIC FUNDS WHEREAS, the Roanoke County Board of Supervisors and the Industrial Development Authority of Roanoke County, Virginia, desire to promote and encourage the economic development and vitality of Roanoke County and the Roanoke Valley through the recruitment of new business for the citizens of the Roanoke Valley, in order to provide for increased employment and corporate investment in Roanoke County; and WHEREAS, the County is the owner of an approximate 457 acre business park development known as the Center for Research and Technology, located off State Route 460 at and near its intersection with Interstate 81 and Exit 132, in the western portion of the County (the "CRT"), and WHEREAS, Tecton Products, LLC desires to acquire and develop a portion of the CRT as a research and development and production facility (the "Project"), and WHEREAS, the County and the Authority intend, by the sale and development of approximately 20 acres of real estate in the CRT ("the Property") to Tecton, that Tecton will create high quality employment opportunities for the citizens of the Roanoke Valley by the development of this project which will promote economic development and generate new tax revenues for Roanoke County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds and the sale of public property; and 1 (.3 WHEREAS, the first reading of this ordinance was held on April 12, 2005, and the second reading was held on April 26, 2005. BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter approximately 20 acres of land located in CRT is hereby declared surplus to be made available for economjc development purposes. 2. That the conveyance to Tecton Products, LLC, a Minnesota corporation, of a parcel of land consisting of approximately 20 acres located in CRT in the Catawba Magisterial District is hereby authorized and approved. 3. That the County Administrator or any assistant county administrator is hereby authorized to execute such documents, including a real estate contract and performance agreement with Tecton and the IDA, and take such actions on behalf of Roanoke County as are necessary to accomplish this sale of property, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be in full force and effect from and after its passage. 2 ACTION NO. ITEM NO. r: - 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: First reading of an ordinance appointing a separate individual to hold the position of Clerk to the governing body and to perform certain duties as specified SUBMITTED BY: Paul M~ Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Supervisor Church requested this ordinance to be placed on the Board's agenda for consideration and action. This ordinance amendment places the Clerk to the Board under the direction of the Board, rather than under the direction of the County Administrator. In addition, it provides for an annual evaluation of the Clerk's performance by the Board. § 15.1-1538 of the Code of Virginia provides that the governing body of every locality in the Commonwealth shall appoint a clerk to record its official actions. The Roanoke County Charter provides as follows: § 4.01. Powers and duties. --The county administrator shall have all the powers and carry out all the duties prescribed by tit. 15.2, ch. 15, of the Code of Virginia as now and hereafter may be amended, and in addition, such other powers, duties and responsibilities as may be established by the board of supervisors. The county administrator is authorized to delegate any of the aforementioned powers, duties or responsibilities to such other person or persons as he may deem appropriate. l i ,- f The county administrator shall appoint each superintendent or department head of each county department, except for the superintendent or department heads for the departments of education, public health and social services, and each superintendent or department head so appointed shall serve at the pleasure of the county administrator. § 5.01. Administrative departments. --The board of supervisors may establish and staff new departments or subdivisions thereof, combine or abolish existing departments and distribute the functions thereof or establish temporary departments for special work. STAFF RECOMMENDATION: This ordinance is submitted to the Board for its consideration at its first reading. r. lj AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12,2005 ORDINANCE APPOINTING A SEPARATE INDIVIDUAL TO HOLD THE POSITION OF CLERK TO THE GOVERNING BODY AND TO PERFROM CERTAIN DUTIES AS SPECIFIED WHEREAS, on June 27, 1989, the Board of Supervisors of Roanoke County adopted Ordinance No. 62789-4 which appointed an individual other than the County Administrator to serve as Clerk to the governing body and which established the duties and responsibilities for this position; and WHEREAS, §15.2-1538 of the Code of Virginia provides that the governing body of every locality in the Commonwealth shall appoint a qualified person to record its official actions, that this person shall be called Clerk for the Board of Supervisors WH EREAS, § 15.2-1539 establishes the duties and responsibilities of this position, and that other powers, duties, and responsibilities were established by the Board of Supervisors in Ordinance No. 62789-4; and WHEREAS, the Board desires to amend this ordinance to provide that the Clerk shall serve under its direction; and WHEREAS, the first reading of this ordinance was held on April 12, 2005; and the second reading was held on April 26, 2005. BE IT ORDAINED by the Board of Supervisors of Roanoke County, as follows: 1. That the Board may appoint a county clerk who shall serve at the pleasure and under the direction of the Board. He or she shall be clerk of the Board and will serve as custodian of the corporate seal of the County and shall have such other duties 1 ..~.. lj' r . as prescribed by general law or as the Board may prescribe. The clerk shall in addition (a) record in a book to be provided for that purpose all of the proceedings of the Board; (b) make regular entries of all the Board's resolutions, ordinances, and decisions on all questions concerning the raising of money; (c) record the vote of each Board member on any question submitted to the Board if required by any member present; (d) preserve and file all accounts and papers acted upon by the Board with its action thereon; (e) give information to persons presenting communications or petitions to the Board of the final action of the Board thereof; (f) publish or cause to be published all reports, notices, ordinances, or other documents required by this charter or by general law to be published, except as otherwise expressly provided; (g) maintain all disclosure forms as required by Chapter 40.1 of Title 2.1 of the State Code; (h) prepare all papers and documents for the meetings of the Board; (i) issuance of solicitation permits pursuant to Chapter 19, Article II, §19.21-19.27. 2. That the clerk may, and with the consent of the Board, appoint one deputy and such number of assistants as the Board may authorize. Either the clerk or the deputy shall attend all meetings of the Board. Any of the duties of the clerk may be performed by the deputy. The Board shall annually evaluate the performance of the clerk. 3. That if the Board chooses not to appoint a county clerk such duties and responsibilities shall be performed by the County Administrator. 4. Before entering upon the duties of the office, the clerk shall give bond before the Clerk of the Circuit Court of the County with surety to be approved by such Clerk in an amount to be fixed by the Board but in any case not less than Two 2 Thousand Dollars $2,000, the premium for which bond shall be paid by the governing body out of the general County fund. 5. That this ordinance shall take effect from and after its adoption. 3 ,:" l/! ~. ' I ' ,~~ j'l ~~~i'" \,.¡ '-f. ....' l i ,- ACTION NUMBER ITEM NUMBER 14 - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 27, 1989 AGENDA ITEM: Ordinance appointing a separate individual to hold the position of Clerk to the governing body and to perform certain duties as specified COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND The State Code of Virginia¡ Section 15.1-117 states that under the County Administrator form of government, the County Administrator must also serve as Clerk to the Board of Supervisors. This section was previously amended to allow large urban counties with populations between 100,000 and 143,000 to appoint a separate posit ion of Clerk. At the request of the Roanoke County Board of Supervisors, the General Assembly, at its 1989 session, amended the section further to allow counties with populations between 70,000 and 143,000 to appoint a separate individual to serve as Clerk to the governing body. Thi s change extends the amendment to include Roanoke County. SUMMARY OF INFORMATION Cities in the Commonwealth of Virginia and large urban counties such as Fairfax, Henrico, Prince William and Chesterfield Counties have previously established a Clerk position separate from the chief administrator. The Clerk is responsible for the record keeping and administrative duties for the governing body. Smaller counties throughout the state have continued to designate the County Administrator as Clerk who is responsible for management of these functions, while assigning the routine clerical duties to a Deputy Clerk. With the recent amendment to the State Code, I am requesting that the Board of Supervisors appoint a separate individual to manage the responsibilities of the Clerk. This change will more accurately reflect the duties now assigned to the Deputy Clerk and will shift the management and responsibilities for these duties to the new position. f.:··~·~ f H-l The duties of the Deputy Clerk are now being filled by Mary Allen. She has five years experience in handling the various responsibil i ties of that position. She has also begun a four- year education program towards designation as a Certified Municipal Clerk, and presently serves as a Director of the Virginia Municipal Clerks Association. Her previous experience as Deputy Clerk and Administrati ve Secretary to the Board makes her the logical candidate for the appointment. FISCAL IMPACT None. The new position will be an exempt position el iminating the overtime expenses previously incurred to attend the Board of Supervisors meetings and other necessary overtime. One secretarial position will be deleted and the present Deputy Clerk position will be reclassified to a lower grade. STAFF RECOMMENDATION It is recommended that the Board of Supervisors approve the ordinance following second reading on June 27, 1989. It is further recommended that the Board of Supervi sors appoint Mary H. Allen to serve as Clerk to the Board of Supervisors effective July 1, 1989. The present secretarial position will be reclassified to the position of Deputy Clerk to assist the Clerk with the clerical responsibilities, to assume the duties of Clerk when necessary and to handle the secretarial responsibilities for the board members. There will be no new positions added to the Pay and Classification Plan as a result of this action. ·1 . "·1 /<j/ /' .i" L~,/ J .).;1:.:::...... J ,.._;:1' l?:~ '(,f/é; ¡- Elmer C. Hodge;r County Administrator ~~-~~-~~-~-~~~--~-~~~~~--~--~-~-~--~-~-~~~~~~~-~--~--~-~~-~-~-~-~-~~~~~~-~ Approved I . Denled Received Referred To: ACTION Motion by: VOTE Yes No Abs Garrett Johnson McGraw Nickens Robers ,,' ;1 i. .,.J [,~.- ~,- t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JUNE 27, 1989 ORDINANCE 62789-4 APPOINTING A SEPARATE INDIVIDUAL TO HOLD THE POSITION OF CLERK TO THE GOVERNING BODY AND TO PERFORM CERTAIN DUTIES AS SPECIFIED WHEREAS, the 1989 session of the virginia General Assembly amended Section 15.1-117 (Acts, 1989, Chapter 30) to authorize certain counties to appoint a separate individual to act as clerk to the governing bodies in order to perform certain record-keeping activities rather than the county's executive secretary (county administrator); and WHEREAS, section 4.01 of the Roanoke County Charter provides that the County Administrator shall have all the powers and duties prescribed by section 15.1-117 of the Code of Virginia, and that such other powers, duties, and responsibilities may be established by the Board of Supervisors; and WHEREAS, the first reading of this ordinance was held on June 14, 1989; and the second reading was held on June 27, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows; 1. That the Board may appoint a county clerk who shall serve at the pleasure of the Board under the direction of the County Administrator. He or she shall be clerk of the Board and will serve as custodian of the corporate seal of the County and shall have such other duties as prescribed by general law or as the Board may prescribe. The clerk shall in addition (a) record in a book 1 opr<Ø-' t¡. " ;ì >IfI'~ <I'f- .' ~f ' t. to be provided for that purpose all of the proceedings of the Board; (b) make regular entries of all the Boardrs resolutions, ordinances, and decisions on all questions concerning the raising of money; (c) record the vote of each Board member on any question submitted to the Board if required by any member present; (d) preserve and file all accounts and papers acted upon by the Board with its action thereon; (e) give information to persons presenting communications or petitions to the Board of the final action of the Board thereof; (f) publish or cause to be published all reports, notices, ordinances, or other documents required by this charter or by general law to be published, except as otherwise expressly provided; (g) maintain all disclosure forms as required by Chapter 40.1 of Title 2.1 of the state Code; (h) prepare all p~pers and documents for the meetings of the Board; (i) issuance of solicia- tion permits pursuant to Chapter 19, Article II, section 19.21- 19.27. 2. That the clerk may, and with the consent of the Board, appoint one deputy and such number of assistants as the Board may authorize. Either the clerk or the deputy shall attend all meetings of the Board. Any of the duties of the clerk may be performed by the deputy. 3. That if the Board chooses not to appoint a county clerk such duties and responsibilities shall be performed by the County Administrator. 4. Before entering upon the duties of this office, the clerk 2 (-~ shall give bond before the Clerk of the Circuit Court of the County with surety to be approved by such Clerk in an amount to be fixed by the Board but in any case not less than Two Thousand Dollars ($2,000), the premium for which bond shall be paid by the governing body out of the general County fund. 5. That this ordinance shall take effect from and after July 1, 1989. On motion of supervisor Robers, seconded by Supervisor McGraw, that the ordinance be adopted and Mary H. Allen be appointed Clerk to the Board of Supervisors and carried by the following recorded vote: AYES: Supervisors Robers, McGraw, Nickens, Garrett NAYS: None ABSENT: Supervisor Johnson A COpy TESTE: 'fl~ J!/.~ Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney M. H. Allen, Clerk, Board of Supervisors K. Cook, Human Resources Assistant County Administrators Constitutional Officers 3 I\~ID AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12,2005 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 12, 2005, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes - March 7, March 15, March 22, and March 29, 2005 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 3. Ratification of appointment to the Western Virginia Water Authority 4. Request from schools to appropriate a refund in the amount of $2,087.39 from Scholastic, Inc. 5. Request to accept donation of a drainage easement on property owned by Robert Lee Lewis and Winifree Lewis, Hollins Magisterial District 6. Request to accept donation of a drainage easement on property owned by James K. Morgan and Katharine P. Morgan, Hollins Magisterial District 7. Request to accept donation of a drainage easement on property owned by Paul W. Sink, Sr. and Willa D. Sink, Cave Spring Magisterial District 8. Request to accept donation of drainage easements on property owned by 6220 Associates, Hollins Magisterial District 9. Request to accept donation of a drainage easement on property owned by DDW Associates, a Virginia partnership, Hollins Magisterial District 10. Request from the Police Department to accept and appropriate grant funds in the amount of $40,520 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit 1 --(" J I;" , "j.. .,"", 1 tJ 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 ACTION NO. ITEM NO. I" - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Confirmation of appointment to the Roanoke Valley Greenway Commission SUBMITTED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge £ fJ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke Vallev Greenway Commission At the March 22, 2005 Board meeting, the Clerk was directed to contact Don Witt to determine if he would be willing to serve another three-year term which will expire on April 8, 2008. Mr. Witt has advised that he would like to serve another term and confirmation of his appointment ha been placed on the consent agenda for this meeting. STAFF RECOMMENDATION: It is recommended that the above appointment to the Roanoke Valley Greenway Commission be confirmed. ACTION NO. ITEM NO. r- -- ,3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Ratification of appointment to the Western Virginia Water Authority (WVWA) Elmer C. Hodge t II County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: Western Virainia Water Authoritv Mr. George W. Logan has tendered his resignation to the Board of Directors for the Western Virginia Water Authority effective at the end of the May 19, 2005, meeting. Mr. Logan holds the at-large directorship on the Board. Individuals for this position are selected by a majority vote of the other six directors and confirmed by the Roanoke County Board of Supervisors and Roanoke City Council. At their March 17, 2005, meeting, the WVWA Board voted unanimously to recommend John Williamson to fill the remaining period of Mr. Logan's four-year term which will expire March 2, 2008. STAFF RECOMMENDATION: It is recommended that the appointment of John Williamson to the Board of Directors for the Western Virginia Water Authority be ratified. ACTION NO. ITEM NO. I~ _l~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request from schools to appropriate a refund in the amount of $2,087.39 from Scholastic, Inc. SUBMITTED BY: Mrs. Joni Poff Associate Director of English, Title I and ESL Elmer C. Hodge ê II County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: A refund of $2,087.39 was received from Scholastic, Inc. for English materials purchased during a prior fiscal year. The refund will be put toward QuickReads, a reading fluency software program for certain elementary schools and the middle schools. It is an intervention tool, used in conjunction with direct instruction, which addresses reading comprehension and content area vocabulary. The target population is third through eighth graders that have failed or are at-risk for failing Standards of Learning (SOL) tests~ The refund from Scholastic will be used along with local instruction funds and monies from the Title I and Verizon grants. FISCAL IMPACT: Instructional account 792620-6301 will be increased by $2,087 .39~ ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of the refund from Scholastic, Inc. in the amount of $2,087.39. ACTION NO. ITEM NO. \- - :) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request to accept donation of a drainage easement on property owned by Robert Lee Lewis and Winifree Lewis, Tax Map No. 27.13-6-50, Hollins Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge ¿*;I County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes in connection with the Dwight Nover Drainage Project located in the Hollins Magisterial District of Roanoke County: A perpetual RIGHT and EASEMENT, of approximately 1,001.88 square feet, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Robert Lee Lewis, acquired by deed dated December 5, 1962, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 747, page 430, and designated on the Roanoke County Land Records as Tax Map No. 27.13-6-50 (the "Property"). Dorothy Kennedy Lewis is deceased and upon her death title to the property became vested in Robert Lee Lewis. The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this referehce made a part hereof (the "Plat"). STAFF RECOMMENDATION: Staff recommends acceptance of the easement. 1 !METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLA T REPR£S£,NTS A COMPOSITE OF DEEDS~ PLA TS.I AND CALCULA TED INFORMA TIDN AND DO NOT REFLECT AN ACCURA TE BOUNDARY SURVEY. "- ~ Gj ~..!j ~C$l ~~~ ~~ ~~ "r ' .¡"".~ ). l 1239 1231 J 1,231 8" PVC TO BE REMOVED ~==========:J :...................................... EP NOVER AVENUE 86.49' I I J I EP NSO·SO'04"E 100.00' 99.99' 1244 -C-l ~» :::c. x O-lz DJ ,."tv° o :::C" · · -I.þ. tv (JIll o.»~ tv,.,,·~ "".(JIII » .1 f>.-IO lT1~m ~OJ~ (1).0 ="0 tv° 1228 (I) (JIll <.0 CD (JIll · Faa -t · <.0 -~ 0 .. I ~"" 0 01 ",,-ã .. m I 0 ~. .. . ~ þI.) IT1 I::a!:i~ EXISTING I ~EþI.)<r 10' P.U.E. ";;r I ~Nb I E~o ~~ I en CD ---1--- 94. 4' 128.1~' .HH@. . . . . . . . . . .~ . . . . . . . . . . . . . '. ---T----~-- \ : . . . . . . . . . .. \ : : \ :\ : .\. (JIll o o o I PROPOSED 10' DRAINAGE EASEME~T I PROPOSED CONC. V-DITCH @ 0.750/0 SLOPE PG-2A 6212 EXISTING / 1S' SANITARY SE~ LINE TABLE WATER EASEMENT POINT BEARING DISTANCE DRAINAGE EASEMENT AREA 1-2 N50·50'00"E 100.00' 2-3 S39-0946 10.00' I ': ':-:: ":""1 3- 4 S50-S0'OO"W 100. OQ' ··.···ii. 1001.88 S.F. 4-1 N39"09'S6 W 10.00' 1 "=30' SCALE: __________ :: PARKING LOT TAX MAP NO. __£z.J~:.-j)l3_-=-~Q;-º-º PLAT SHOWING 10' DRAINAGE EASEMENT BEING CONVE:rED TO ROANOKE COUNTY BY ROBERT L. LEWIS PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT EXHIBIT ftAU DA TE: _~-_~-=---ºl ACTION NO. ITEM NO. T~, Lc AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request to accept donation of a drainage easement on property owned by James K. Morgan and Katharine P. Morgan, Tax Map No. 27.13-6-56, Hollins Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge t If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes in connection with the Dwight Nover Drainage Project located in the Hollins Magisterial District of Roanoke County: A perpetual RIGHT and EASEMENT of variable widths, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated October 18, 1972, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 960, page 114, and designated on the Roanoke County Land Records as Tax Map No. 27.13-6-56 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). 1 ~'. t I ",(~ <,~ '). 1..,.~ ........'!. STAFF RECOMMENDATION: Staff recommends acceptance of the easement. 2 ~NmALNOÆ~ , 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MA Y EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. THE SUBJECT. PROPERTY IS WITHIN THE LIMITS OF ZONE "X" AS SHOWN ON THE FEMA FLOOD INSURANCE RA TE MAP NO. 51161C0022 0, EFFECTIVE DA T£ OCTOBER 15, 1993. ri . .. /(, .;¡. '.+'" REFERENCE MAP: PLA T SHOWING SEC770N NO.1, DWIGHT HILLS; BY C.B. MALCOLM & SON DA TED MA Y 9, 1947 AND RECORDED IN P.B. ~ PG.5. ~ ~. Q ^:I. q,' q,' ~ ~.;t ~ ~ I ORIG. LOT 10 -. ORIG. LOT 11 » t;j ()1Z q,rrt ~::o 00 r-l. ,....... ;0 rM CONCRETE FLARED END SECTION ~)(~.~, r "A II L1: CH=S 59-07'09" W 26.47' L2: N 40·13'1'" W 15.18' L3: N 49·46'43" E 14.38' L 4: CH==S 5934 '20" W 5.17' EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING PROPOSED 15' PUBLIC DRAINAGE EASEMENT CROSSING 0 D W ASSOCIATES PROPERTY AND THE PROPERTIES OF JAMES K. & KATHARINE P. MORGAN BEING LOTS 14 THRU LOT 19 BLOCK 2, SECTION 1, DWIGHT HILLS P.8. 3, PG. 5 ROANOKE COl,JNTY, VlRGINIA REVISED: 15 FEB. 2005 SCALE: 1 J = 30' DA TE: 10 FEB. 2005 0- 53301 W.O.: 04-0871 TAX # 27.13-06-55. 56, 57 TPP&S T. P. PARKER & SON N.B. RR-32 DRAWN_JJB5 ~. ENGINEERS :~~tB~~~::8~~X 39 CALC. _ CHK'D~ ~ ~~~~ENY~=~ Salem. Virginia 24153 CLOSED: JJB 540-387-1153 ACTION NO. ITEM NO. T .- r"t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request to accept donation of a drainage easement on property owned by Paul W. Sink, Sr. and Willa D. Sink (Tax Map No. 98.02-1-51), Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge ~fI County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes in connection with Drainage Project P-117 located in the Cave Spring Magisterial District of Roanoke County: A perpetual RIGHT and EASEMENT of 6,085 square feet to construct, operate, maintain, inspect and repair or replace a storm drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated June 26, 1962, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 692, page 589, and designated on the Roanoke County Land Records as Tax Map No. 98.02-1-51 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). STAFF RECOMMENDATION: Staff recommends acceptance of the easement. 1 1 ~ a ~ t:)~ ~Q: ~ -J~ ~5 t3Q:: ~ g(fj Ct1:s ~ ! ~~ Ç.S q: N fJ Q;J" c::¡ ~ ~ S$ ~ ~ I I ~ ~ g ~ t'\J ~ ~ ;;r: NOW OR FORMERL Y PROPERTY OF KfWAM E. POOLE ct EDITH r; POOLE 0.8. 1109, PG. 58J ROANOKE COUNTY TAX PARCEL 98.02-01-050 :-r~ -' ('7 NOW OR FORMERL Y PROPERTY OF UNOA S. LAPRADE 0.8. 14501 PC. 1541 ROANOKE COUNTY TAX PARCEL 98.02-01-049 PROPERTY OF PAUL ~ SINK, SR. ct IIfLLA D. SINK 0.8. 692_ Pc. 589 (ERROR OF CLOSURE-B. 79) ROANOKE COUNTY TAX PARCEL 98.02-01-051 l.C) C\ ~ ~ ~~ ~)....I ~~~ ~~~ cr3c..JQ:j "'i'~0) t5~ej -...J~Q:: ~~ ~~ ~~~ ~~(:) ~~Q.... ~fS~ ~§cxi ~~o.: g ~~ ~ ) ~ ~ (\ ~ ~ ~\ ~ ~~O) ~ ~ YJ-tj ~ \ ~ ~:J:~~ ~; \ ~§~'-:f~ ,?J .\ ~Vj cti~ , ~ ~ \ S r:t: ).... .. 'è "§, ~ \J~ \ ~~ ~ Ç'}'>\ C _~\ c..J ~f"T1 \ ~ ~\ :.:: ~\ "I;( tTl \ 0 ~\ Q:: \ I \ I , I 1_--.1 --- \ V) \ - ~ \ ~ 8\ \ ~ .. \ . 8_ \ \ \ , I \ 111~ Qi ~ ~ ~ NEW 6,085 SO. FT. PUBLIC STORM DRAINAGE EASEMENT It/) I 1 TO 2 TO 3 to 4 TO BOUNDED BY CORNERS 1 2 N 83:30'00" E 40.33' 3 5 09:J 1 ' 14" W 13. 78' 4 5 BOL8'46" E 63.03' 5 R==224.71 L== 101.23' Tan==51.49' Delfa=2S"48'36" CH: N 86:36'56" E 100.37 N 73"42'37" E 33.60' 5 18"00'00" E 25.01' R=70.00' L=85.64- Tan=49.10· t. f\. Delta=70V5'~0- ~ " CH: N 6J~2 '55- W r; ~ 80.40' ~ ~~ ~~~~ ~~ ~ ~ o THROUGH 11 TO ,. 7 TO 8 S 73"42'37" W 34.35' 8 TO 9 R=249. 71' L=112.49' Tan=S7.21 ' Delfa=25'4B'36" CH.· 5 86 '36 '56" W 111.54 9 TO 10 N 80LB'46H W 83.66' 10 TO 11 N 1730'00" W 27.10' 11 TO 1 N 49"26'47" W 6.79' NOTE THA T 11 TO 1 IS THE ERROR OF CLOSURE OF 0.8. 692, PG. 589 LEGEND C.M. CORRUGA TED METAL D.E. DRAINAGE EASEMENT FND. FOVND IPF IRON PIN FOUND OHTM O'ÆRHEAO TELEPHONE AND ELEC TRIC LINES RR RAILROAD C"Q.:> U nuTY POLE 17Z57' !.oILS S 71~0'OO- W , , NOTES: 1. THIS PLA T IS SUBJECT TO INFORMA TlON 'M-IICH MA Y BE DISCLOSED BY A TITLE REPORT BY A LICENSED ATTORNEY. 2. THE SUBJECT PROPERty IS WI11-IIN 11-IE LIMITS OF ZONE 1- AS SHOWN ON THE FEMA FLOOD INSURANCE RA TE MAP. THIS DETERMINA TlON IS BASED ON THE FLOOD MAP AND HAS NOT BEEN 'vCRIFIED BY ACTUAL FIELD ELEVA nONs. 3. METES AND BOUNDS DESCRIPTIONS SHOWN REPRESENT A COMPOSITE OF DEEDS, PLA TS, CALCULA TED INFORMA nON, AND FIELD TIES TO pROPERTY BOUNDARIES TO LOCA TE THE POSITION OF THE EASEMENT RELA TI'vC TO THE BOUNDARY. THIS SURVFY DOES NOT REFLECT A COMPLETE AND ACCURA TE BOUNDARY SURVFY OF THE SUBJECT PROPERTIES. EASEMENT PLA T FOR THE COUNTY OF ROANOKE. VIRGINIA ~. ,~1H OJ' to. ~-4)~~~n UF v7'- ~. ,. ""È c ~ ~ ANK B. CALDWELL.III NO. 1335 ð ¡ifill O¡ '-4iVb SURVti°'9- 6<' {t t J' t '11\"'-' SHOWING A NEW 6,085 SO. FT. PUBLIC STORM DRAINAGE EASEMENT ACROSS TAX PARCEL 98.02-01-0S1, BEING CONVEYED TO THE COUNTY BY PAUL ~ SINK. SR. AND MLLA D. SINK (D. 8. 692, PG. 589) SITUA TE OFF OF US ROUTE 220, APPROXlMA TEL Y 242' NORTH OF THE INTERSECT/ON OF US ROUTE 220 AND SUNCREST DRIVE (VA ROUTE 930) CA Vf SPRING MAGISTERIAL DISTRICT COUNTY OF ROANOKE, VIRGINIA iIIcw A SCALE: 1"== 40' CALDWELL WHITE ASSOCIATES MARCH OJ, 2004 N. B. RKE. CO. /' Ht: 0.: 02- 0065 TAX NO. 98.02-001-049 DRAWN: CLW CHK'D: FBC CLOSED: CLW ENG~ERS / SURVEYORS / PLANNERS 4203 MELROSE AVENUE. N.W. P.O. BOX 6260 ROANOKE. VIRGINIA 24017-0280 (040) 366-3400 FAX: (040) 366-6702 ACTION NO. ITEM NO. I~- R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 Request to accept donation of drainage easements on property owned by 6220 Associates, Tax Map No. 27.13-6-58 and 27.13-6-59, Hollins Magisterial District AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge £iI County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item involves acceptance of the following easements conveyed to the Board of Supervisors for storm drainage purposes in connection with the Dwight Nover Drainage Project located in the Hollins Magisterial District of Roanoke County: A perpetual RIGHT and EASEMENT of approximately 1 ,920.99 square feet, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated December 30, 1985, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1262, page 293, and by Deed of Correction dated November 4, 1985, and recorded in the aforesaid Clerk's Office in Deed Book 1275, page 695, and designated on the Roanoke County Land Records as Tax Map No. 27.13-6-58 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). 1 J-~' A perpetual RIGHT and EASEMENT, of approximately 1,123.85 square feet, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated December 30, 1985, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1262, page 293, and by Deed of Correction dated November 4, 1987, and recorded in the aforesaid Clerk's Office in Deed Book 1275, page 695, and designated on the Roanoke County Land Records as Tax Map No. 27.13-6-59 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit B" and by this reference made a part hereof (the "Plat"). STAFF RECOMMENDATION: Staff recommends acceptance of the easement. 2 JMCTES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLA T REPRESENTS A COMPOSITE OF DEEDS) PLATS) AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY, '" ~ "'Go,) ð-;j ~~ ~þ ~Çj ~# PROPOSED CONC. V-DITCH @ 0.75% SLOPE PG-2A EXISTING 10' PeU.Ee\ & PROPOSED 1 0' DRAINAGE EASMT. I \ - - - -,- - -- 1-00.L [i CD N 50~50'OO" 3-' .~~ ø'~~ ~CII9 oo~~ ~'l:.CJI''''' ~fht:~ Jççi ~~~ ·~ß CJI PROPOSED 151 DRAINAGE EASEMENT 1 00.00' 70.43 . .. 'I' . .. . . . . ..........~ PARKING LOT ~\. EXISTING ~ 15' SANITARY SEWER & WATER EASEMENT . . . .. . . .. -z. ~ .->C..O ~~ to CA .(¡) ~ t--J.. 0... ~ --\ ~ cn-oz \'J-'O \'J- · o°r:"\'J ~'J:"'0....J U\ (/) --\ .~ \'J lJ} lJ} e,.,¡ o~\ 'J:"'(")OJo f>j;\cn ~\'J\ f"1~U\ (/) OJ o ° .. . . . 15~"D'RAINAGE . .................... ............ tJ A'J E·X. 18" .RC..P _ _ -7~7?==========---'T·.. -:- _ · . · . · . · . --- .---. -----. .----. ---....... PETERS CREEK RD. CURVE "A" R-2000.00' l-'28.5'· D- 3·41'00· T-64.31' CH-S54·40'OO-W CHORD DIST.=-128.5S' EX. 36u LINE TABLE DRAINAGE EASEMENT AREA '}!""Û'ritHi 19 2 O. 9 9 S. F. POINT BEARING 1-2 N50·S0'OO 2-3 548·5800 3- 4 S50·S0'OO"W 4-1 N49"2830 E DISTANCE 1 28.13' 15.22' 128.06' 15.25' TAX MAP No.__~I·.1~~-92_-_~t1-º.9 1 "=30' SCALE: __________ PLAT SHOWING 15' DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY 6220 ASSOCIATES PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT ~)( hi b J -r L/A /1 DATE: _~J"§-=--ºl METES 4ND BOUNDS DESCRIPTIONS SHOWN ON THIS PLA T REPRESENTS A COMPOSITE OF DEEDS, PLA TS, AND CALCULA TED INFORMA TION AND DO NOT REFLECT AN ACCURA TE BOUNDARY SURVEY. PROPOSED CONC. V-DITCH @ O.75o/d SLOPE c:§<. ~ PG-2A I ~ ~-v I ~~~ 1 ~~~ I ~~ I I ----r------ N 50·50'00" .~._ ._...100. 0' 1~-8-. 1 3!-. J , I J I f 1 0 .00' 75.00-'- E~ISTING 1 0' P.U.~. & J PROPOSED 1 0' DI1AINAGE EASMT.: I I , , I , - _ _1_ _ _ _ _ _ I ø <D N 50·'50'00" E 1 0 ~OO' EXISTINGJ @. 15' SANITARY SEWER ~ WATER EASEMEN 6212 (]) ~t .. ,þo~ c;.o <.rt.. m' ,þo. .. 0 ." ~ ....... ..... ~ ~ I~% :=\. ? ~~§~ :sa~~""""": :þ-):t.)1 . Pë5T~ : Çj~ I : c.. ~ : ?" g : . ........ R-2000.00' L-75.00' D-2'OS'55" T-37.51' CH -549'36'08"W CHORD DIST.-75.00' __ ___:ÈX Ie II RCP··. --:~~-=---====-==-~--=-= · . · . · . · . · . PETERS CURVE "A" R-2000.00' L= 75. 00' D-=2"08'55- T-37.51, CH-S51'45'02"W CHORD DI5T.-75.00' TAX MAP No.__~I·l~=-9.§_-=-~~g-º ------- . . . . . . . . . . . . . . . . . . . . ~. ;-;-. r...-. 0-.1 .. ....... .~ \ PRqPOSED :J.~.'..ÐRAINAGE EASEMENT -0--, :-':Þ >< , mOz, t'>--'O t'> If) . o 0 .... '\ . ,- t'> t'>:Þ'VI....J U1 If)'' · ....Jlf)t'>.-a. o,þo~ ':ÞQ:Þ'o ~~r(T) --"\ ~ ~r-:U\ :..... v' :....t cD . """ /"'0..... I' · : \'" '---"'¡ 0 '.~~ t---JO : t" t1' :-lb ~ PARKING . ..................... II .11. ........ ... " A" CREEK DRAINAGE EASEMENT AREA II -...................-....,-.... ,······,······.······,······c. ...,. .............'....-,.... ....,_....·....,........,'c... ...,.............,............ ....,...:.:...::........:::::',.:..:..:::..'........ 11 2 3 8 5 S F . ........ ...". .p....... ··....···..'-..c.··..,.·>_...· ...." ....". .'....".. .. ... . . .. ...p.......-.............'" ,. , , .~ +. .... ....,. c ".. ... ... (/) ,þo ~c.ø ,þo . cDt'> . 0) 0) .. t'>U4 .. o~ f""\ 111.'·'·· ....... ..... ~ e~~ C)o~ ~5~~ ~ß~b . ~IØt :tNI u¡....t: g . . . t. ...,.... R-2000.00~ L=-128.57' D-=3'41 '00" T-64.311 CHaS54 '40'OO"W CHORD DIST.=1~fI.55··· .......... ___ E?<. 18" RCP ~ ... . . 71....~ ....--...-____...:~ . . . . . I- RD. LINE TABLE POINT 1-2 2-3 3-4 4-1 BEARING N50'50 aO"E 548-2830 S50'50'OO''W N49-33 40' W DISTANCE 75.00' 15.25' 74.9B' 15.25' sc . 1"=30' 'ALE. __________ PLAT SHOWING 15' DRAINAGE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY 6220 ASSOCIATES PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT /' ~~ h ' b It L I (? DA TE: _~_~..=--ºl ACTION NO. ITEM NO. T - C"\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request to accept donation of a drainage easement on property owned by DDW Associates, a Virginia partnership, Tax Map No. 27.13-6-55, Hollins Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge t.' {l County Administrator APPROVED BY: COUNTY ADMINISTRATOR1S COMMENTS: SUMMARY OF INFORMATION: This item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes in connection with the Dwight Nover Drainage Project located in the Hollins Magisterial District of Roanoke County: A perpetual RIGHT and EASEMENT of variable widths, to construct, operate maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated September 25, 1980, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1153, page 669, and designated on the Roanoke County Land Records as Tax Map No. 27.13-6-55 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). STAFF RECOMMENDATION: Staff recommends acceptance of the easement. 1 .--' GENERAL NOTES: , 1. THIS PLA T WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MA Y EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. .-,,~ #*> ct, 2.' THE SUBJECT. PROPERTY IS WITHIN THE LIMITS OF ZONE "X" AS SHOWN ON THE FEMA FLOOD .l- I INSURANCE RA TE MAP NO. 51161C0022 0, EFFECTIVE DA TE OCTOBER 15, 1993. "J ~. ~ ^>, otQ. q' ~ ~* ~ ~ REFERENCE MAP: PLA T SHOWING SECT/ON NO.1, DWIGHT HILLS; BY C.B. MALCOLM &- SON DA TED MA Y 9, 1947 ANORECORO£D IN P. B. J: PG. 5. I I i I R=:: 2000' L:::: 63.28' CH==: ~ L4 ~ 60'24 '17" 63.28' W 117)---- L1: CH=S 59-07'09" W 26.47' L2,· N 4013'17- W 15.18' L3: N 49-46'43- E 14.381 J .JJ... I"'U _ C' ~ () .1' A )"11'1 " III I: f 7' ~ ~ ~ ORIG. LOT 11 » Cõ ()1Z Qrr1 ~A:J 00 ,.." . 10' P.U.E. -- -- ,......... ;tJ ~ . ~ OJ OJ S I I I I o I I I I I I I (j) ..þo ë;;~\ -Þ-oo ~å II 5" -Þ-.. 0= ] , jJc~ff '6~ f'T1 o G') f'T1 ""U > ~ ~ ITI Z -of rTl f I I 1 1 STORY BR\CK. BLDG. H6~44 I I I I I OR/G. LOT 12 ACTION NO. ITEM NO. \. .-~'" \ () AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Request from the Police Department to accept and appropriate grant funds in the amount of $40,520 from the Department of Criminal Justice Services for the funding of the Violent Crimes Against Women Unit SUBMITTED BY: James R. Lavinder Chief of Police APPROVED BY: Elmer C. Hodge ¿ µ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Violent Crimes Against Women Unit consists of a full-time detective who is dedicated to investigating crimes of violence perpetrated against women. The Violent Crimes Against Women Unit has been in existence since 1997 and has been supported by this grant since its inception. In 2004, the detective assigned to this unit hand1ed approximately 986 cases of violence against women. The major areas of investigation are domestic assault, sexual assault, stalking, threats and rape. FISCAL IMPACT: The Department of Criminal Justice Services is providing $40,520 of federal grant funding. The grant requires a match of $13,507 from Roanoke County and funds are available in the Services Division account, 471300-6010 to cover this amount. ALTERNATIVES: Without grant funds, the funding of a full-time position for the investigation of crimes of violence perpetrated against women would not be possible under current budget constraints. I-·f 0 STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the Department of Criminal Justice Services grant in the amount of $40,520 for the Roanoke County Police Department Violent Crimes Against Women Unit. GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior Report Balance Amount $9,738,285 Addition from 2003-04 Operations Audited Balance at June 30, 2004 2,050,000 11,788,285 July 1 2004 Explore Park Loan Repayment 20,000 Balance at April 12, 2005 11 ,808,285 M~\ % of General Fund Revenues 6.61 0/0 8.02% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2004-05 at a range of 7.0%-8.0% of General Fund Revenues 2004 - 2005 General Fund Revenues $147,255,793 7% of General Fund Revenues $10,307,906 8% of General Fund Revenues $11,780,463 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge l' /1 County Administrator M-d COUNTY OF ROANOKE, VIRGINIA CAPIT AL RESERVES County Capital Reserve (Projects not in the CIP, architectural/engineering selVices, and other one-time expenditures.) Amount Audited Balance at June 30, 2004 $11,389,450.22 Remaining funds from completed projects at June 30, 2004 347,440.84 Transfer from Department Savings 2003-04 233,419.00 September 28, 20( Appropriation for the Public Safety Building Project (6,110,540.00) October 12, 2004 Appropriation for Regional Jail Facility Study (85,922.00) December 7, 2004 Appropriation for refund to PFC, LLC for PPEA review fees (50,000.00) January 11 , 2005 Appropriation for tests and studies to review the Higginbotham (250,000.00) Farms and the existing Roanoke County Jail as sites for the Regional Jail Facility. February 22, 2005 Appropriation for projects for fiscal year 2004-2005 Virginia (50,000.00) Department of Transportation (VDOT) revenue sharing program March 8, 2005 Appropriation for the purchase of an Emergency Medical Services (155,000.00) Data Reporting System Balance at April 12, 2005 $5,268,848.06 Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opporlunities.) Appropriation from 2003-04 Operations $1 ,416,838.00 Balance at April 12, 2005 $1,416,838.00 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge ~ /-J County Administrator Approved By M3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2004-2005 Original Budget $100,000.00 September 28, 2004 Appropriation for professional services provided by (9,000.00) Chandler Planning October 12, 2004 Appropriation for Special Assistant for Legislative (18,000.00) Relations October 26, 2004 Appropriation for participation in a libarary study (29,700.00) with the City of Roanoke Balance at April 12, 2005 $43,300.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge f (1 County Administrator rv' -,- l~ FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget $ 670,000 Transfer from County Capital Projects Fund 1 , 113,043 FY1997 -1998 Original budget appropriation 2,000,000 Savings from 1997-1998 debt fund 321,772 FY1998-1999 Original budget appropriation 2,000,000 FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1 ,219,855) 780,145 Savings from 1998-1999 debt fund 495,363 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1 ,801 ,579) 198,421 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) Savings from 2001-02 debt fund 116,594 1,651,194 FY 2002-2003 Original budget appropriation 2,000,000 Less increase in debt service (2,592,125) (592,125) FY 2003-2004 Original budget appropriation 2,000,000 Less increase in debt service (2,202,725) (202,725) FY 2004-2005 Original budget appropriation 2,000,000 Less increase in debt service (4,192,701 ) (2,192,701) Balance at April 12, 2005 $ 6,242,387 Submitted By Rebecca E. 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ITEM NUMBER M-LD AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: March 22, 2005. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of February 28, 2005. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 199,017.78 199,017.78 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERCIAL PAPER SUNTRUST CAP 819,591.00 819,591.00 CORPORATE BONDS ALEXANDER KEY FED SUNTRUST CAP 755,031.00 299,922.00 1 ,054,953.00 GOVERNMENT: ALEXANDER KEY FED ALEXANDER KEY - Sub Acct SUNTRUST - CAP 45,109,366.32 4,323,723.00 10,899,273.20 60,332,362.52 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 12,253,955.36 12,253,955.36 MONEY MARKET: ALEXAN DER KEY FED ALEXANDER KEY - Sub Acct SUNTRUST-CAP WACHOVIA 8,279,211.67 87,569.86 3,073,019.59 2,335,476.67 13,775,277.79 TOTAL 88,535,157.45 03/07/05 ACTION NO. ITEM NUMBER tvi "' '1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 12, 2005. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2005. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 529,504.74 529,504.74 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERCIAL PAPER SUNTRUST CAP 730,006.29 730,006.29 CORPORATE BONDS ALEXANDER KEY FED 502,879.00 502,879.00 GOVERNMENT: ALEXANDER KEY FED ALEXANDER KEY - Sub Acct SUNTRUST - CAP 41 , 119, 194.91 4,268,913.00 11,276,822.03 56,664,929.94 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 8,277,661.73 8,277,661.73 MONEY MARKET: ALEXANDER KEY FED ALEXANDER KEY - Sub Acct SUNTRUST-CAP SUNTRUST - SWEEP WACHOVIA 4,595,017.81 147,220.31 2,773,170.63 1,647,781.89 2,339,394.15 11,502,584.79 TOTAL 78,307,566.49 03/07/05 QInuttt~ nf ~nattnlte toc~~~ntfnl1 :)... ,. ¿;. J.- ' . .~ z C') ~=~=~_,-~·~===~--'-'-c,~ ~ "'~R¡\". \ ¡ =.~=~~.C~~-C~-·- 1838 DECLARING THE MONTH OF APRIL, 2005 AS ROANOKE VALLEY CRIME LINE MONTH WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, ~,., 8 crime is a fact of life in the Nation, as well as the communities of the Roanoke Valley; and crime is a blight that eats away at our lives, our homes, our schools, our neighborhoods, and our communities; and crime prevention is an ongoing task for all citizens of the Roanoke Valley; and it has been determined that the most effective crime prevention technique is a proactive community approach involving actively aware citizens, active involvement of citizens, and of students to assist law enforcement with factual information for solving crimes; and Crime Line and School Crime Line bring together citizens, neighborhood leaders, students, school personnel, and law enforcement officials to encourage and foster communication, understanding and cooperation, and to build safer communities. NOW, THEREFORE, I, Michael W. Altizer, Chairman of the Board of Supervisors of Roanoke County, Virginia. do hereby proclaim the month of April 2005, as ROANOKE VALLEY CRIME LINE MONTH in Roanoke County; and FURTHER, call upon all citizens to join with us in support of the aims, goals. and programs of the Roanoke Valley Crime Line. Inc., including School Crime Line. ~J.~ Diane S. Childers, Clerk In u/w¡1 Î{. ~ Michael W. Altizer, Ch Irman QInul1tt! nf ~nal1nhc tl1(~~~ntinl1 Q . I ~ ~",. L:. ~. ,. ~ ____ ,~=--'=:==---==-==---'-----_~_.________..._.,_~_= ~ ;¿ ----=~=_=__'_'_-~·:.:===_'____"___._.._'__'_·'___c~.__:-,---· "'~.,..,-_~~'-'--------=-- V '$; 8 DECLARING MARCH 19, 2005, AS MISS ROANOKE VALLEY SCHOLARSHIP DAY IN THE COUNTY OF ROANOKE WHEREAS, the 2005 Miss Roanoke Valley Scholarship Progran1 will be held on Saturday, March 19, 20051 in the auditorium of Cave Spring High School in Roanoke County; and WHEREAS, fifteen young women wm compete for $5,000 in scholarship rnoney and the right to represent the Roanoke Valley in the Miss Virginia Pageant which will be held in June 2005; and WHEREAS, Miss Roanoke Valley will make a positive dîfference in the lives of all citizens and will serve as a goodwill ambassador and community servant for the Roanoke Valley during the coming year; and WHEREAS, Miss Roanoke Valley plans to implement a pen pal program for seniors and children connecting generations and will serve as a positive role modet for young people by ÎIllp\ementing a seU-esteem progralll for children throughout the Roanoke Valley. NOW, THEREFORE, WE, Michae\ W. Altizer, Chairman, and Michael A. Wray, Vice- Chairman, of the Board of Supervisors of Roanoke County, Virginîa, do hereby proclaim Saturday March 19, 2005, as MISS ROANOKE VALLEY SCHOLARSHIP DAY in the County of Roanoke; and FURTHER, on behalf of the Board of Supervisors and its citizens, do express our best wishes to each of the participants in the program and send our congratulations to the 2005 Miss Roanoke Valley. fmm) (3, CiJdM Diane S. ChjJd.ers, Clerk JΡ. ,1 ~. 'l'rJuAMi' Î~· ", Michael Wa Altizer, Chai an "0\~ Q. LJ~ Michael Aa Wray, Vice-Chairman ff~ If #z-:- Elmer C. Hodge, County Administrator QIl1uutt! nf ~naul1kc tOC~~~lttinq ~..,. L:. I- ' . .~ z C') ~ - ~ ~ ("1 8 --- ---------~_._- .- - - -- ~_.~.._-~~----_. -_._~- -- --------~.__.- DECLARING APRIL 14 THROUGH APRIL 17, 2005, AS BLUE RIDGE-SOUTHWEST VIRGINIA FILM FESTIVAL DAYS IN THE COUNTY OF ROANOKE, VIRGINIA WHEREAS, the Blue Ridge-Southwest Virginia Film Office, Inc. is hosting the Roanoke Valley's Third Annual Vision Film Festival on April 14, 15, 16, and 17, 2005; and WHEREAS, the Blue Ridge-Southwest Virginia Film Office, Inc. promotes the Blue Ridge area and Southwest Vìrginia as ideal locations for filming movies and television and as a source of acting talent; and WHEREAS, the Vision Film Festival sponsors include the Roanoke County Parks, Recreation & Tourism Department; Roanoke Valley Television Channel 3; Virginiats Explore Park; the County of Roanoke; the Town of Vinton; the City of Covington; the City of Roanoke; Consolidated Theatre Valley View Grande 16; Carilion Health System; Clarion Hotel; Cox Communications; Advance Auto Parts; Ginger's Jewelry; Gilmore Archives, Inc.; RP Publishing; and the Virginia Film Office; and WHEREAS, the Vision Film Festival will showcase films that feature Virginia as their shooting location and will focus on producers, directors, makeup and special effects artists, casting directors, and screenwriters from the Commonwealth of Virginia; and WHEREAS, the Vision Film Festival will show feature films and documentaries at the Consolidated Theatre's Valley View Grande 16 and the Buchanan Theatre and will screen student films and offer workshops at Virginia's Explore Park. NOW THEREFORE, I, Michael W. Altizer, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize April 14 through April 17, 2005, as BLUE RIDGE-SOUTHWEST VIRGINIA VISION F1LM FEST1VAL DAYS and welcome alJ of the participants in the Third Annual Vision Film Festival to enjoy their stay in the County of Roanoke and the Roanoke Valley. ~) J. C£Jck.m Diane S. Ct:lilders, Clerk In uJnt íl. {~t;; Michael W. Altizer, Cha man ACTION NO. ITEM NO. û- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Work session to discuss fiscal year 2005-2006 budget development SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge ¿' # County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: At this work session, we would like to review the items outlined below, as well as any other topics that the Board wishes to discuss, in order to prepare the budget for presentation at the April 26 meeting. SUMMARY OF INFORMATION: This time has been set aside for a work session to discuss several items relevant to final formulation of the FY2005-2006 budget. These items are as follows: . County contributions to Human Service, Cultural, Tourism, and other agencies requesting funding for FY05-06 . Capital Improvement Program - Project Funding Attached is summary information that will be utilized to guide the discussions on County contributions to local agencies. In addition, staff will review the prioritized listing of capital projects (by category; i.e. public safety, human services, technology, etc.) in relation to funding alternatives for the 5 year planning window included in the Capital Improvements Program. Input and direction of the Board from this work session will be integrated into final formulation of the FY2005-2006 budget that will be presented at the April 26, 2005 Board of Supervisors meeting. The remaining budget schedule is as follows: April 26, 2005 Proposed FY05-06 Budget and Public Hearing Adoption of FY05-06 School Board Budget 0-·· I May 10, 2005 May 24, 2005 1 st Reading: FY05-06 Appropriation Ordinance 2nd Reading: FY05-06 Appropriation Ordinance Resolution Adopting FY05-06 Budget 0-2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2005 AGENDA ITEM: Work session to prioritize implementation schedule of pending County projects APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is a work session to review pending projects that will require meetings with the Board of Supervisors, Planning Commission, and possible public hearings. The objective will be to obtain a full understanding of the projects, including the impact on staff work load, and to receive input from the Board regarding the prioritization of these projects. Outlined below is a brief description of the pending projects: 1. Capital Improvement Proqram (CIP) rankinqs (April 12). At this time we will integrate the recommendation of the CIP Review Committee with the funding formulas previously adopted by the Board of Supervisors and School Board. 1. Fundinq allocations to human and social service. cultural. and tourism aqencies (April 12). Review results of the Board's recommendations for funding to agencies for inclusion in the fiscal year 2005-2006 budget. 2. Proposed revisions to the kennel permit process (April 26). This can be achieved in several ways. At present, there is a limit of two dogs and four cats. The Board may wish to discuss some of the following issues with respect to this process: · Changes to the number of animals allowed · Expanding the criteria · Changing the title of the permit to remove the word "kennel" · Enforcement of permit as animals are replaced 0-2 · Acreage · Proximity to neighboring homes · Size of animals 3. Update on the status of reciprocal trash collection with Roanoke City (April 26). This pilot project was implemented in February 2005 for a six-month period. At the work session on January 11, the Board requested that an update of this project be provided at the end of three months. 4. Comprehensive (Communitv) Plan ordinance revisions: Schedule a work session with the Planning Commission to develop a work plan and prioritization to begin implementing the revisions to the Comprehensive Plan, including: (a) Resource protection ordinances: steep slopes, ridgetops, landscape, clear-cutting (b) Village Center, neighborhood commercial, commercial corridors studies (c) Cluster ordinance (d) Revise street standards (e) Land Development Standards (f) New residential zoning districts; densities and uses (g) Revise permitted uses and special uses throughout the zoning ordinance 5. Update on Reqional Storm Water Manaqement Plan (May). The Regional Storm Water Management Plan was incorporated as part of the County's Comprehensive (Community) Plan in 1998. An overview will be provided of storm water management issues as they relate to Roanoke County. Issues to be discussed include options for funding of projects, as well as how to handle regional storm water management issues in the future. 6. Update of the Virqinia Pollutant Discharqe Elimination System (VPDES) Phase II (May). VPDES is a federal regulation under the Clean Water Act and the County must comply with these regulations. The regulations relate to storm water quality for all activities within the County, and we are in the 2nd year of compliance for the five-year permit. Staff will provide an update on what is required to meet the standards, as well as steps which have been taken to come into compliance. 7. Repealinq of provisions in the water and sewer chapters of the Code due to the shiftinq of responsibilitv for these services to the WVWA (May). With the creation of the WVWA, there are numerous provisions in the water and sewer chapters of the County Code that should be repealed. 8. Social services mandates and impact on the County Of Roanoke (May). The Social Services Department has advised that a new federal Performance Improvement Plan (PIP) is being mandated for the upcoming fiscal year. Information regarding this mandate will not be available until Mayor June; however, it is estimated that the local share to implement this plan could cost as much as $200,000 for Roanoke County 0-2 9. Revisions to the procurement chapter of the Code (May). This will involve a review of the 1999 Roanoke County Procurement Code to bring it in line with the 2005 State Code. 10. Discussion of economic development incentives (June). Because of ongoing economic development activities and discussions with potential business prospects, staff would like to review how the Board wishes to provide economic development incentives. 11. Economic development strateav (July). The Department of Economic Development has already begun an update of the economic development strategy which will be ready for discussion with the Board in July 2005. 12.Adult uses ordinance (June or July). The County Attorney has recommended that the Board consider the adoption of an ordinance to regulate adult business uses through a permitting process that will be regulated by the Chief of Police. This would include an amendment to the zoning ordinance specifying the zoning district within which these uses would be permitted; in addition, it would provide for an appeals process. 13. Uparade 800 MHz radio system to a diaital system (June or July). The current system utilized by the City of Roanoke, County of Roanoke, Town of Vinton, and various agencies will soon need to be upgraded to digital format because of limited serviceability by the manufacturer. The new standards promoted by the FCC move in a digital format with inter-operability of local radio systems. 4'\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2005 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters 8S were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.