HomeMy WebLinkAbout5/24/2005 - Regular
Roanoke County
Board of Supervisors
Agenda
May 24, 2005
Good afternoon and welcome to our meeting for May 24, 2005. Regular meetings are
held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are
now closed-captioned. Individuals who require assistance or special arrangements to
participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Pastor Keith Beasley
Good Shepherd Lutheran Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
D. BRIEFINGS
1. Briefing from the Parks, Recreation and Tourism Department regarding "The
Big Deal" outdoor concert to be held in Green Hill Park on June 11, 2005.
(Pete Haislip, Director of Parks, Recreation and Tourism; Wendi Schultz,
CFE, Tourism and Event Coordinator)
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E. NEW BUSINESS
1. Request to appropriate funds in the amount of $23,640 from the Board
Contingency Fund to cover the costs of the June 14, 2005 state-wide dual
primary. (Judy Stokes, General Registrar)
2. Request to adopt a resolution approving the forming of the Western Virginia
Regional Jail Authority and appointing members thereto. (Elmer C. Hodge,
County Administrator; John M. Chambliss, Assistant County Administrator;
Paul M. Mahoney, County Attorney)
3. Request to extend the option on the Higginbotham site for the regional jail to
April 30, 2006. (John M. Chambliss, Assistant County Administrator)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits of, the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
1. First reading of an ordinance to obtain a special use permit for the operation
of a used automobile dealership on .467 acres located at 6717 Williamson
Road, Hollins Magisterial District, upon the petition of Daniel W. Doss
G. FIRST READING OF ORDINANCES
1. First reading of an ordinance authorizing the conveyance of easements to the
Western Virginia Water Authority (WVWA) through property owned by the
Roanoke County Board of Supervisors to provide for the extension of water
service for the benefit of Radford Homes and the Mason's Crest Subdivision,
Cave Spring Magisterial District. (Pete Haislip, Director of Parks, Recreation
& Tourism)
H. SECOND READING OF ORDINANCE AND ADOPTION OF PROPOSED
BUDGET
1. Resolution adopting the fiscal year 2005-2006 budget, including the fiscal
year 2006-2010 Capital Improvement Program (CIP), for Roanoke County,
Virginia. (Brent Robertson, Director of Management and Budget)
2. Second reading of an ordinance appropriating the funds for the fiscal year
2005-2006 budget. (Brent Robertson, Director of Management and Budget)
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I. APPOINTMENTS
1. Board of Zoning Appeals (Appointed by District)
2. Clean Valley Council
3. Community Policy and Management Team (CPMT)
4. Parks and Recreation Advisory Commission (Appointed by District)
5. Roanoke Valley-Alleghany Regional Commission
6. Roanoke Valley-Alleghany Regional Commission Metropolitan Planning
Organization (MPO)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - May 10, 2005
2. Confirmation of appointments to the Board of Zoning Appeals, Community
Policy and Management Team, and the Parks, Recreation and Tourism
Advisory Commission
3. Request from schools to accept and appropriate grant funds in the amount of
$114,718 to be used under Title II-D (Educational Technology) for the
purchase of laptop computers
4. Request from schools to accept and appropriate funds in the amount of
$27,790 from the Virginia Department of Education for the benchmark
assessment program
5. Request from Fire and Rescue Department to accept and appropriate grant
funds in the amount of $2,000 from the Virginia Department of Emergency
Management for the purchase of contractual services to complete a Local
Capability Assessment for Readiness (LCAR)
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
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M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Future Capital Projects
5. Accounts Paid - April 2005
6. Statement of expenditures and estimated and actual revenues for the month
ended April 30, 2005
7. Statement of Treasurer's accountability per investment and portfolio policy as
of April 30, 2005
8. Public Safety Center Building Project Budget Report
9. Public Safety Center Building Project Change Order Report
10. Jail Study Costs Report
O. CLOSED MEETING
P. WORK SESSIONS (Training Room - 4th floor)
EVENING SESSION
Q. CERTIFICATION RESOLUTION
R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of congratulations to students at A. R. Burton Technology Center
for winning the Virginia SkillsUSA and Family, Career and Community
Leaders of America, Inc. (FCCLA) awards
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S. SECOND READING OF ORDINANCE
1. Second reading of an ordinance to rezone .52 acres from R-1, Low Density
Residential District, to C-1, Office District with conditions, for the operation of
a general office located at 3663 Colonial Avenue, Cave Spring Magisterial
District, upon the petition of Christopher L. Irvine. (Janet Scheid, Chief
Planner)
T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES
1. Continued until June 28 at the request of the petitioner. Second reading
of an ordinance to rezone .98 acres from C1, Office District, to C2, General
Commercial District, and to obtain a special use permit on 2.22 acres for the
operation of a fast food restaurant and drive-thru located at the intersections
of Brambleton Avenue, Colonial Avenue, and Merriman Road, Cave Spring
Magisterial District, upon the petition of Seaside Heights, LLC (Bojangles).
(Janet Scheid, Chief Planner)
2. Continued until June 28 at the request of the Plannina Commission.
Second reading of an ordinance to rezone approximately 50 acres from AG-3,
Agriculture/Rural Preserve District, to R-1, Low Density Residential District,
for the construction of single family dwellings with a proffered density of
approximately 1.3 dwelling units per acre, located northwest of the 5800 block
of Crumpacker Drive and 6200 block of Apple Harvest Drive, Hollins
Magisterial District, upon the petition of Fralin & Waldron, Inc. (Janet Scheid,
Chief Planner)
3. Second reading of an ordinance to obtain a special use permit for the
construction of mini-warehouses on 5.602 acres located at 1918 Washington
Avenue, Vinton Magisterial District, upon the petition of KTP, LLC. (Janet
Scheid, Chief Planner)
U. CITIZENS' COMMENTS AND COMMUNICATIONS
V. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Michael A. Wray
3. Richard C. Flora
4. Joseph P. McNamara
5. Michael W. Altizer
W. ADJOURNMENT TO TUESDAY, JUNE 7, 2005, AT 5:30 P.M. FOR THE
PURPOSE OF A WORK SESSION TO DISCUSS ECONOMIC DEVELOPMENT
INCENTIVES, ROANOKE COUNTY ADMINISTRATION CENTER, BOARD
MEETING ROOM, 5204 BERNARD DRIVE
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ACTION NO.
ITEM NO. [) - ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Briefing from the Parks, Recreation and Tourism Department
regarding "The Big Deal" outdoor concert to be held in Green
Hill Park on June 11, 2005
SUBMITTED BY:
Pete Haislip
Director of Parks, Recreation and Tourism
APPROVED BY:
Wendi Schultz, CFE
Tourism and Event Coordinator
Elmer C. Hodge ~ If ~
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Department of Parks Recreation and Tourism, in conjunction with
Clear Channel Radio which operates local radio stations WYYD, Sunny FM, WROV, 104.9
The Bull, JAMMIN-JJS, and ESPN, is pleased to host "The Big Deal" outdoor music concert
in Green Hill Park on Saturday June 11, 2005. This will be a significant event for the County
and it is our first opportunity to host a program of this type. Due to the size of the event and
the fact that it will occur late in the evening, staff would like to take this opportunity to
provide information to the Board and citizens.
The Big Deal event will feature three bands: Foghat, Blue Oyster Cult, and The Renegades
of Southern Rock. This event is similar to the 5th annual "Jamboree by the James" event
that Clear Channel Radio hosts each summer in Lynchburg. It is so well received in
Lynchburg that they wanted to bring a similar opportunity to the Roanoke Valley. The gates
will open at 4:00 p.m. and there will be security personnel on site to assist with crowd and
traffic control. The music performance will conclude at 10:30 p.m., and will be followed by a
fireworks display that will conclude at 10:45 p.m.
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The Roanoke County Code provides an exception to the noise ordinance requirement for
County sponsored athletic or recreational events; therefore, no waiver is being requested.
Staff did, however, want to brief the Board regarding the anticipated activities and will be
contacting citizens in the surrounding neighborhood to notify them of the upcoming event.
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ACTION NO.
ITEM NO. E-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Request to appropriate funds in the amount of $23,640 from
the Board Contingency Fund to cover the costs of the June 14,
2005, state-wide dual primary
SUBMITTED BY:
Judy Stokes
General Registrar
Elmer C. Hodge fII
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
Staff has checked and these ·costs are not reimbursable by the state. Recommend
approval.
SUMMARY OF INFORMATION:
The State Board of Elections (SBE) has called for a dual primary on June 14, 2005, with the
office of Lt. Governor on the Democratic ballot and the offices of Governor, Lt. Governor,
and Attorney General on the Republican ballot. The cost of this primary was not included in
the current budget because it was not certified by SBE until March 18, 2005. No
reimbursement will be made by the state.
Elections Officials and Staff
Ballots
Required advertising
Programming
Rent of polling places
Total
$21,000
800
600
1,000
240
$23,640
FISCAL IMPACT:
It is requested that funds in the amount of $23,640 be appropriated from the Board
Contingency Fund.
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STAFF RECOMMENDATION:
Staff recommends appropriating $23,640 from the Board Contingency Fund for the June
14 primary.
ACTION NO.
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ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Request to adopt a resolution approving the forming of the
Western Virginia Regional Jail Authority and appointing
members thereto
SUBMITTED BY:
John M. Chambliss, Jr.
Assistant County Administrator
Elmer C. Hodge ~ JI~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
Approval of the resolution is recommended. In addition, I would also recommend that John
Chambliss, Assistant County Administrator, be appointed to serve as the County's
Administrative Member on the Authority Board; and that Diane Hyatt, Chief Financial
Officer, be appointed as the County's Alternate Member on the Authority Board.
SUMMARY OF INFORMATION:
At the May 10, 2005 meeting of the Board of Supervisors, staff presented a briefing
describing the legal documents that are necessary for the creation of a regional jail
authority by the Counties of Roanoke, Franklin, and Montgomery and the City of Salem to
build and operate a regional jail. The item and attached resolution before the Board
authorizes the formation of the Authority and for appointments to the Jail Authority
governing board. This new facility is proposed to be located in the western part of Roanoke
County. The County of Roanoke has obtained an option on 41 acres of land (Higginbotham
site) on which the proposed jail could be built. The four localities have obtained waivers
from the moratorium concerning new or expanded jail construction imposed by the General
Assembly and have prepared and submitted the required studies (Community Based
Corrections Plan and Jail Planning Study) to the Department of Corrections for this project.
We anticipate the Board of Corrections voting on the project at their July 20, 2005 meeting.
Once approved by the Board of Corrections, the plan is forwarded to the Governor's office
for inclusion in the State Capital Budget for the State share of the eligible construction cost.
The budget will then be considered by the 2006 session of the General Assembly and if
approved, funds would be available for reimbursement after July 1,2006.
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Once all members of the Authority Board have been appointed by the Member Localities,
the Authority may have its organizational meeting in June, 2005. The Authority will then
work to finalize the service agreement between the Authority and the Member Localities;
work with the Department of Corrections for the approval of the project; begin work with the
Architect/Engineer for the design and construction drawings for the facility; develop policies
and procedures; and begin the recruitment process for the staff.
At a future date, the option to purchase the site may be transferred from Roanoke County
to the Authority, however, the land will not be purchased until the 2232 review, zoning, and
special use permit public hearings and actions have been completed by the Planning
Commission and the Board of Supervisors.
The establishment of a Regional Jail Authority or the approval of a cooperative agreement
is necessary to file with the application package to the Department of Corrections to reflect
the means of financing the local share of the project. The Jail Study Committee has
recommended the Authority model outlined in the attached documents.
Two minor changes have been made to the documents presented to you on May 10:
1. The proposed name described in the original document (Fort Lewis Regional Jail
Authority) has been changed to Western Virginia Regional Jail Authority. Based on the
concern raised by Supervisor Church and comments from the Lewis family, several
other names were suggested and the one favored was Western Virginia Regional Jail
Authority which describes the region and does not conflict with existing facility names.
2. The last sentence in Article X, Section 2 of the original agreement document which read
"An affirmative vote of the governing body of seventy-five percent (75%) of the Member
Jurisdictions shall be required to change this agreement." is being deleted because the
language created a conflict with Section 1 of this article requiring "concurring resolutions
have been adopted by the Governing Bodies of all of the Member Jurisdictions". Staff
intended the affirmative vote of all of the Member Jurisdictions in the matter of
amending the agreement. Both of these changes have been incorporated into the
revised agreement (attached).
The attached resolution describes the two actions to be taken by the Governing Body of
each of the Member Jurisdictions:
1. The Board of Supervisors is requested to approve the agreement for creation of the
Western Virginia Regional Jail Authority. This is part A of the action requested today.
2. The Board is requested to name the Roanoke County representatives to the Authority
Board. The Sheriff of the locality is a required member of the Board and the Sheriff may
designate his/her alternate. The Board of Supervisors is asked to name one of the
elected members of the Governing Body and an alternate. These terms shall be for one
year expiring December 31 of each year. The third member shall be from
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administration and Mr. Hodge has suggested John Chambliss as the named member
and Diane Hyatt as the Alternate. This action is part B of this report.
At the May 17, 2005 meeting of the Franklin County Board of Supervisors, the resolution
authorizing the creation of the regional jail authority was unanimously approved and they
appointed their representatives to serve on the proposed Authority Board. The City of
Salem and Montgomery County both plan to vote on this matter at their meeting on May 23,
2005, and Franklin County will consider the amendment of the name at their work session
on May 24.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution for the following items:
1. Approve the Agreement for Creation of the Western Virginia Regional Jail Authority
2. Designate the Roanoke County Authority Board Members for the period ending
December 31,2005
Sheriff Gerald Holt
Board of Supervisors Member
Alternate Board of Supervisors Member
Administrative Member
Alternate Administrative Member
Attachments:
Draft Agreement for Creation of the Western Virginia Regional Jail Authority
Resolution authorizing the Creation of the Western Virginia Regional Jail Authority
cc: Diane Hyatt
Sheriff Holt
Paul Mahoney
Montgomery County
Franklin County
City of Salem
Jim Guynn
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24,2005
RESOLUTION APPROVING THE FORMING OF THE "WESTERN VIRGINIA
REGIONAL JAIL AUTHORITY," AND APPOINTING MEMBERS THERETO
WHEREAS, Section 53.1-95.2 et seq. of the Code of Virginia allows two or more
counties or cities, or a combination thereof, to form a regional jail authority for the
purpose of providing for the local correctional needs of the participating jurisdictions;
and
WHEREAS, the Counties of Roanoke, Franklin, and Montgomery, and the City of
Salem have discussed becoming a regional jail authority, to be called the "Western
Virginia Regional Jail Authority" (hereinafter "Authority"), which Authority would
construct and operate a new regional jail in the County of Roanoke; and
WHEREAS, the Board of Supervisors of Roanoke County desires to become a
member of the Western Virginia Regional Jail Authority and to approve an agreement
for creation of the Western Virginia Regional Jail Authority.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County that:
The Board hereby approves the agreement for creation of the Western Virginia
Regional Jail Authority presented to the Board this date, and authorizes the County
Administrator to execute the agreement on behalf of the County.
Inasmuch as the Sheriff is a member of the Board of the Authority by law and
agreement, the Board also appoints
, Administrative
Official, and
Board Member, to be the County
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members of the Authority, and
as alternate members.
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AGREEMENT FOR CREATION OF THE
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
This Agreement to create a regional jail authority is made effective as of the _ day of June,
2005 by and between the County of Franklin, Virginia; the County of Montgomery, Virginia; the
County of Roanoke, Virginia and the City of Salem, Virginia, as authorized by Section 53.1-95.2,
Code of Virginia (1950), as amended;
NOW THEREFORE, it is agreed that:
ARTICLE I
ORGANIZA nON
1. Name. The name of this organization shall be the Western Virginia Regional Jail
Authority (the "Authority").
2. Principal Office. The principal office of the Authority shall be at the Regional Jail at
which the office of the Superintendent of the Authority is located or in such other place as the
Authority may designate.
3. Participating Member Jurisdictions. The County of Franklin, Virginia, the County of
Montgomery, Virginia, the County of Roanoke, Virginia and the City of Salem, Virginia shall be the
participating Member Jurisdictions (the "Member Jurisdictions") of the Authority.
ARTICLE II
PURPOSE AND POWERS
I. Purpose. The purpose of the Authority shall be to own, operate, manage, maintain,
regulate, plan for and finance the Western Virginia Regional Jail.
2. Powers. The Authority shall have and may exercise all powers granted to a jail
authority by law and by the provisions of Articles 3, 3.1, and 5, Chapter 3, Title 53.1 of the Code of
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Virginia (1950) as amended, including but not limited to the power to acquire the necessary real and
personal property therefore, and to do all things deemed by the Authority to be necessary, convenient
and desirable for and incident to the efficient and proper development and operation of the Regional
Jail.
3. Retention of Local Jails. The Member Jurisdictions shall retain and operate by their
local sheriff their existing local jail. These local jails may contract with each other or with the
Western Virginia Regional Jail for services as required.
ARTICLE III
BOARD MEMBERSHIP
1. Board. The powers of the Authority shall be exercised by a board (the "Board") of
Twelve (12) members (the "Members") consisting of three (3) Members from each Member
Jurisdiction, appointed by the Governing Body of said jurisdiction, and consisting of the Sheriff, one
elected member of the governing body and the chief administrative officer; pursuant to Section 53.1-
106, Code of Virginia (1950), as amended.
2. Initial Board Members. The names, initial term, and addresses of the initial Board
Members and their respective Member Jurisdictions are as follows:
Locality/Title
Name
Address
Initial Term
County of Franklin
Sheriff
County Administrator
Board Member
County of Montgomery
Sheriff
County Administrator
Board Member
County of Roanoke
Sheriff
County Administrator
Board Member
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Locality/Title
Name
Address
Initial Tenn
City of Salem
Sheriff
City Manager
Council Member
3. Tenn and Vacancies. Members shall serve for a tenn of one year except the initial
tenn which shall commence on the effective date of this Agreement and end December 31, of the
respective year. The appointment of a Member shall tenninate immediately upon such Member's
resignation, removal from the Governing Body of the Member Jurisdictions, or expiration of that
Member's elected tenn of office. Any vacancy on the Board with respect to a Member shall be filled
for the unexpired portion of the tenn in the same manner as the original appointment was made.
4. Voting. Each Member shall have one equal vote on all matters before the Board.
5. Alternate Members. Alternate members may be appointed to the Board. Such
alternate members shall be selected in the same manner as regular members, except that sheriffs may
appoint their own alternates. If a regular member is not present at a meeting of the Board, the
alternate for that member shall have all the voting and other rights of a regular member and shall be
counted for the purposes of detennining a quorum at any meeting.
Locality/Title
Name
Address
Initial T enn
County of Franklin
Sheriff - Alternate
County Administrator - Alternate
Board Member - Alternate
County of Montgomery
Sheriff - Alternate
County Administrator - Alternate
Board Member - Alternate
County of Roanoke
Sheriff - Alternate
County Administrator - Alternate
Board Member - Alternate
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Locality/Title
Name
Address
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Initial Term
City of Salem
Sheriff - Alternate
City Manager - Alternate
Council Member - Alternate
6. By-Laws. The Board shall establish bylaws governing the election of officers, the
scheduling of meetings and notice therefore, and other procedural matters.
7. Compensation. Board members will receive no compensation, and all members of the
Board may be reimbursed for their actual approved expenses incurred in the performance of their
duties in the work of the Authority.
ARTICLE IV
CAPITAL COSTS
1. Regional Jail Planning Study. A planning study on the Regional Jail (the "Planning
Study"), originally prepared for the County of Franklin, Virginia, the County of Montgomery,
Virginia, the County of Roanoke, Virginia and the City of Salem, Virginia dated 1 March, 2005,
contains eligible project construction cost estimates of $70,993.614 for the Regional Jail. The parties
hereto acknowledge that the costs contained in the Planning Study are preliminary estimates only and
are subject to later modification following review of the Planning Study by the Board of Corrections
of the Commonwealth of Virginia, following any design changes of the Regional Jail, or in view of
any other circumstances which may impact such costs.
2. Allocation of Costs of Property. The Authority will purchase the property on which
the regional jail will be constructed (the "Property"). The Authority will be responsible for the
payment of all costs of acquiring the Property, including, without limitation, all costs and fees related
to obtaining title insurance, recording documents and the principal and interest on any bonds or other
debt issued for the purchase of the property. These costs shall become part of the basis for the
Capital factor of the per diem charge to be paid by anyone who uses the regional jail facility.
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3. Allocation of Costs of Construction. The Authority will be responsible for approving
the construction of the Regional Jail Facility including, without limitation, the planning, design and
preliminary expenses of construction and all related fees and expenses. In accordance with Section
53.1-95.10 of the Code of Virginia (1950) as amended, the Authority may issue Revenue Bonds for
the construction and start up costs of the Regional Jail. The repayment of these bonds shall become a
part of the Capital factor of the per diem charge to be paid by anyone who uses the regional jail
facility. The Member Jurisdictions find that, as of the date of this Agreement, it is impracticable to
include further information in this Agreement concerning the sources and methods of financing the
Regional Jail.
ARTICLE V
OPERATION AND MAINTENANCE
1. Net Operating Cost. The Net Operating Cost shall equal the difference between (i) the
annual direct and indirect operation and maintenance costs for the Regional Jail (the "Annual
Operating Cost") and (ii) the sum of any portion of the Annual Operating Cost paid to the Regional
Jail Authority by the Commonwealth of Virginia, any Member Jurisdictions, or Non-Member
Jurisdictions or agencies. The net annual cost to the Member Jurisdictions for Operation and
Maintenance of the Regional Jail shall be based on the actual number of prisoner days used by that
locality.
2. Per Diem Cost. The per diem cost shall be comprised of two components: (i) the
operating cost factor and (ii) the capital factor. The operating cost factor shall be the Net Operating
Cost defined above, divided by the projected average daily inmate population, divided by 365. The
capital factor shall be the annual scheduled payment for principal and interest on the debt of the
facility, divided by the projected average daily inmate population, divided by 365. Together, the
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calculated operating cost factor plus the calculated capital factor shall be the per diem cost paid for
each inmate housed at the regional jail facility for each twenty-four hour period or portion thereof.
3. Per Diem Cost for Non-Members. The Authority may establish a different per diem
rate for non-member placements.
ARTICLE VI
WITHDRAWAL FROM AUTHORITY
1. Withdrawal Before Authority Incurs Obligation. Before the Authority incurs any
obligation, any or all of the Member Jurisdictions may withdraw from the Authority for any reason.
2. Withdrawal After Authority Incurs Obligation. After the Authority has incurred any
obligation, no Member Jurisdictions shall be pennitted to withdraw from the Authority except with
the consent of the Governing Bodies of all of the Member Jurisdictions. Further, no Member
Jurisdiction shall be allowed to withdraw from the Authority until all such obligations have been fully
satisfied or that said withdrawing Member Jurisdiction shall have placed in escrow for use by the
Western Virginia Regional Jail Authority, their pro-rata share of the outstanding debt of the facility
based on their pro-rata share of the guaranteed access to beds. Written notice of intent to withdraw
must be given to the Authority and the remaining Member Jurisdictions prior to September 1 of the
Fiscal Year in which the Member intends to withdraw. The withdrawal shall become effective June
30 (the end of the fiscal year).
ARTICLE VII
ADDITIONAL MEMBERS
1. Additional Members. Any eligible entity in Virginia, may, with the approval of its
governing body and with the consent through concurrent resolutions of the governing bodies of
each of the then participating Member Jurisdictions, join and participate in the Western Virginia
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Regional Jail Authority under such additional tenns and conditions for membership as may be
prescribed by the Authority.
2. City of Roanoke. The City of Roanoke, which is located in the service area of the Western
Virginia Regional Jail Authority, does not currently participate as a member of a regional jail
operation and has expressed an interest in joining the Western Virginia Regional Jail Authority at a
future date. To be considered, the City must obtain the waiver from the moratorium imposed by the
Commonwealth of Virginia; complete the required Community Based Corrections Plan and any other
studies or conditions required by the Department of Corrections; and comply with the tenns and
conditions for membership as may be prescribed by the Authority.
ARTICLE VIII
GUARANTEED ACCESS TO BEDS
1. Guaranteed Access to Beds. Based upon the projected need for new beds identified in
the Community Based Corrections Plan or upon such other basis agreed by the Authority, the
Member Jurisdictions shall be guaranteed access to beds at the Regional Jail facility. The Authority
shall establish the means of assuring that the availability of Member Jurisdiction's bed needs are met.
Based upon the Community-Based Corrections Plan prepared by Powell Associates dated December
23,2004, the initial pro-rata share of beds for the Member Jurisdictions shall be as follows:
County of Franklin 32% or 189 beds
County of Montgomery 20% or 118 beds
County of Roanoke 38% or 225 beds
City of Salem 10% or 60 beds
100% 592 beds
Upon the creation of any new beds or upon the joining of any new member, said allocation of beds
may be re-distributed by the Authority based upon a super-majority vote of the Board of the
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Revised 05/19/05 - A
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Authority (the affirmative vote of a majority of the Board Members (two thirds vote) from each of the
Member Jurisdictions).
ARTICLE IX
NEIGHBORHOOD PROTECTION
1. Zoning and Regulatory Issues. Before developing the property, the Authority shall
comply with all provisions of the Zoning Ordinance, Section 15.2-2232 Review for the Community
Plan, Special Use Permits, or any other regulatory requirements then in place within the County of
Roanoke, as it pertains to the development of a jail. Furthermore, the construction of the jail facility
shall comply with floodplain protection, storm water management, screening and buffering, exterior
lighting, or other land disturbing or development guidelines in place for Roanoke County.
2. Community Protection Agreement. The County of Roanoke, the surrounding
community, and the Authority shall implement a Community Protection Agreement similar to the
process established for the Roanoke Valley Resource Authority for the Regional Landfill which shall
include, but not be limited to, Property Value Protection and a Host Community Improvement Fund
for the benefit of the area within 5,000 feet of the jail facility.
ARTICLE X
AMENDMENT
1. Approval. This Agreement may be amended, supplemented or superseded only after
concurring resolutions have been adopted by the Governing Bodies of all of the Member
Jurisdictions.
2. Procedure. Any proposal to amend, supplement or supersede this Agreement must be
submitted in writing to the Board and to each Governing Body. Thereafter, the Board shall review the
proposal and submit its comments and recommendations thereon to each Governing Body. After
8
Revised 05/19/05 - A
E-~
comments and recommendations, each Governing Body may proceed to consider a resolution
concurring in the proposed change.
ARTICLE XI
BYLAWS
The Board shall adopt a set of bylaws consistent with this Agreement.
IN WITNESS WHEREOF the Member Jurisdictions set their hands and seals by the officers
of the Member Jurisdictions shown below pursuant to due authority.
By:
Its:
Date:
ATTEST:
By:
9
ACTION NO.
ITEM NO.
[-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
Request to extend the option on the Higginbotham site for the
regional jail to April 30, 2006
AGENDA ITEM:
SUBMITTED BY:
John M. Chambliss, Jr.
Assistant County Administrator
- J
Elmer C. Hodge ~ (- ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
It is anticipated that the County or the Authority will close on the property following the
completion of all necessary Planning Commission and Roanoke County public hearings.
The appropriation of funds for the land purchase will be made at a later time.
SUMMARY OF INFORMATION:
At the January 11, 2005 meeting, the Board of Supervisors authorized County staff to
obtain an option on the Higginbotham site for the regional jail. The option was obtained at
a cost of $10,000 for the period ending June 30, 2005. The option agreement also
contained a provision allowing an extension for an additional ten months through April 30,
2006.
The first option period allowed the County to perform due diligence testing to see if the site
was appropriate for the jail. The tests have been completed and the site appears suitable
for a jail facility. The extended option period will allow time for the following: (1) the Jail
Authority to be created; (2) the Board of Corrections to review and approve the project; (3)
the Governor's Office to include the project in the state capital budget; and (4) the General
Assembly to consider the budget request. A "supplemental option fee" in the amount of
$20,000 is required to extend the option. The option payments will be applied to the
purchase price if the site is purchased, but are forfeited if the option is not exercised. This
language was included in the original option agreement and the monies were included in
the $250,000 appropriated on January 11, 2005.
1
E---~
FISCAL IMPACT:
Funds in the amount of $250,000 were appropriated by the Board of Supervisors at the
January 11, 2005 meeting to cover the cost of the options, testing for the site, and a
feasibility study for the existing jail site in downtown Salem. The $20,000 required for the
supplemental option fee is included in the $250,000 appropriation and no new money is
required. The money for the options and testing of the site are eligible for reimbursement
to the County when financing is approved for the Jail Authority.
STAFF RECOMMENDATION:
Staff respectfully requests that it be authorized to extend the option for the Higginbotham
site at a cost of $20,000 as outlined in the option agreement for an additional ten months
until April 30, 2006.
2
ACTION NO.
ITEM NO. ~I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Requests for public hearings and first reading for rezoning
ordinances - consent agenda
SUBMITTED BY:
Janet Scheid
Chief Planner
Elmer C. Hodge t If
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The first reading on these ordinances is accomplished by adoption of these ordinances in
the manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public hearing
and second reading of these ordinances. The second reading and public hearing on these
ordinances is scheduled for June 28. 2005.
The titles of these ordinances are as follows:
1. The petition of Daniel W. Doss to obtain a special use permit for the operation of a
used automobile dealership on .467 acres located at 6717 Williamson Road, Hollins
Magisterial District.
Maps are attached. More detailed information is available in the Clerk's Office.
1
F-(
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of these rezoning ordinances for the
purpose of scheduling the second reading and public hearing for June 28, 2005.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed
where required by law to set forth upon any of said items the separate vote tabulation
for any such item pursuant to this action.
2
County of Roanoke
Community Development
Planning & Zoning
¡::\
Received by___ ""'"
'l ~ \?
Placards issued·
-~""'~
PC/BZA date: / I
..... t.e 7 V:i5
t
BOS date: /
l,./ì j¿ l.x., Lt;
(540
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX
776-7155
Application fe1\ 4b
Case Number
ALL APPLICANTS
Check type of application filed (check all that apply)
o Rezoning Special Use 0 Variance
o Waiver
o Administrative Appeal
Daniel W. Doss
10255 Slings Gap Road
Bent Mountain, V A 24059
Phone:
Work:
Cell #:
Fax No.:
985-4848
'i79-fiR47
985-3111
Applicants name/address wlzip
wner's name/address w/zip Kuo, Yuan Fu
4602 Oakland Blvd
Roanoke, VA 24012
Phone #:
Work:
Fax No. #:
362-2527
roperty Location
6717 Williamson Road
If 'J'
ommunity Planning area: LTO l (^-J
agisterial District: Hollins
ax Map No.: 027.18-04-03.00-0000
xi sting Zoning: C2
ize ofparcel(s): Acres: _.467_
xisting Land Use: Restaurant
'ZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/S/W)
roposed Zoning: C2
roposed Land Use: Used Car Sales Lot
oes the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
es ¥ No 0 IF NO, A VARIANCE IS REQUIRED FIRST.
oe~ the parcel meet the minimum criteria for the requested Use Type? Yes ).\ No 0
F NO, A V ARJANCE IS REQUIRED FIRST
frezoning request, are conditions being proffered with this request? Yes 0 No 0
VARIANCE, WAIVER AND ADMINISTRA TlVE APPEAL APPLICANTS (V/W/AA)
ariance/Waiver ofSection(s) _N/A
of the Roanoke County Zoning Ordinance in order to:
ppeal of Zoning Administrator's decision to
ppeal ofInterpretation ofSection(s):_N/A
ppeal of Interpretation of Zoning Map to
N/A
of the Roanoke County Zoning Ordinance
N/A
Is the application complete? Please check ifenclosed. APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
RlSIW V / AA RlSA\' V IAA RlSA\' V /AA
monsultation Ejiv 1/2" x II" concept plan ~( pplication fee
'Ii pplication etes and bounds description . roffers, if applicable
1/ ustification ater and sewer application v djoining property owners
I hereby certify that I am either the owner of the property ~r-jhe 0 . sa ent or contract purchaser and am acting with the knowledge and consent
of the owner. 'h
. ~ Owner's Signature
2
F-\
JUSTIFI CA nON FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST
Appicant
/»Mtl W /};S5
The Planning Commission wi] study rezoning, special use pennit or waiver requests to determine the need and justification for the
change in terms ofpublic health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use
additional space if necessary.
1. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found
at the beginning ofthe applicable zoning district classification in the Zoning Ordinance.
In light ofthe fact that this request is for a special use within an already existing zoning, the Roanoke County ordinance
should not be affected. This request is simply compliance with existing regulations.
2. Please explain how tbe project conforms to tbe general guidelines and policies contained in the Roanoke County
Community Plan.
The community plan out]ines zoning and property use requirements. ThJeqUest is specifica]y required in order to comply
with the guidelines of the community plan.
3. Please describe the impact(s) ofthe request on the property itself, the adjoining properties, and the surrounding area,
as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire
and rescue.
The impact of this proposal wi] positively affect the subject property by converting a closed/out of business facility to an
ongoing concern. This proposal will not adversely affect adjacent properties or the surounding community including
any and all public service facilities. As a used car dealership, automobjJes will be parked in an order1y fashion. Less
traffic is expected than that of a restaurant, therefore, the concern of additional traffic count wi] be diminished. Less
water/sewer demands will be placed on existing services, etc. Overall, the approval of this application will be a positive
impact for the community at this location.
3
F-\
I
I JUSTIFICATION FOR VARIANCE REQUEST
¿74T1//~ I ¿J, bsÇ
Applicant
The of Zoning Appeals is required by Section 15.2-2309 ofthe Code of Virginia to consider the following factors before a variance
can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If
additional space is needed, use additional sheets of paper.
1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose
ofthe Zoning Ordinance.
This special use request is not contrary to public interest. In fact, the porposed use will be of service to public interest.
As a retail operation, goods (cars) will be sold to the public. Taxes will be collected and paid. A property that is now vacant
will be occupied. Finally, used car sales are already an approved use under C2 zoning.
2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches
confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the
use of the property.
At present, the subject is vacant. As a restaruant, the property has failed many times before. Failure to approve this request
potentally sentences the current owner to maintain a property which will not produce any or restricted income. Failure to
approve this request also sentences the community and neighbors to a potential eyesore. Properties such as this suffer from lack
of maintenance, become unsightly and eventually end up as public nuisances.
3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be
addressed by the Board of Supervisors as amendments to the Zoning Ordinance.
This statement is correct. The hardship is not shared by other properties in the district. Moreover, and perhaps more
specifically, the hardship is not borne by other properties within sight of the subject property. There are two existig used car
facilites within sight of the subject property. Wheels, Inc. is located across Williamson Road and 1/2 block south. Brookside
Auto Sales is located directly across Williamson Road from the subject propety.
4. The variance wiII not be of a substantial detriment to the adjacent properties or the character of the district.
With two existing used car facilities located across the street, the requested special use permit should have no detrimental
impact on adjacent properties or the character ofthe district. We are simply requesting the same consideration that has
been aforded to our neighbors.
4
F~'
JUSTIFICA TION FOR ADMINISTRATIVE APPEAL REQUEST
Applicant
.I~t/ ~ ,/1$)7
Please respond to the foJlowing as thoroughly as possible. If additional space is needed, use additional sheets of paper.
1. Reasons for appeal:
This is a request for a specai request. Not an appeal.
2. Evidence supporting claim:
N/A
5
F- (
I
I CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting
regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit.
Site plan and building permit procedures ensure compliance with State and County development regulations and may require
changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations.
A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared
by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning
Division staffmay exempt some of the items or suggest the addition of extra items, but the following are considered minimum:
ALIi APPLICANTS
--.JL/ a. Applicant name and name of development
--¥- b. Date, scale and north arrow
~. c. Lot size in acres or square feet and dimensions
V. d. Location, names of owners and Roanoke County tax map numbers of adjoining properties
t ~ All propeny lin" ",d ''''m'''~
1~
I.
j.
Physical features such as ground cover, natural watercourses, floodplain, etc.
The zoning and land use of all adjacent properties
All buildings, existing and proposed, and dimensions, floor area and heights
Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information requiredfor REZONING and SPECIAL USE PERMIT APPLICANTS
~k
: I.
o.
Existing utilities (water, sewer, storm drains) and connections at the site
Any driveways, entrances/exits, curb openings and crossovers
Topography map in a suitable scale and contour intervals
Approximate street grades and site distances at intersections
Locations of all adjacent fire hydrants
Any proffered conditions at the site and how they are addressed
If project is to be phased, please show phase schedu]e
I certify that all items required in the checklist above are complete.
~
Signa ure óf applicant
Y 12.2./03
Date
6
Planning Commission Application Acceptance Procedure
F"-I
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision
Waiver, Public Street Waiver or Special Use Permit petition if the new or additional infonnation is
presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present
at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside
referral agency to adequately evaluate and provide written comments and suggestions on the new or
additional infonnation prior to the scheduled public hearing then the Planning Commission may vote to
continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to
evaluate the new or additional infonnation and provide written comments and suggestions to be included
in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall
consult with planning staff to determine if a continuance may be warranted.
Petitioner's Signature:
~~{ w.
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c.¡1z,~,16
L:bs5
Name of Petition:
Date:
8
(I
Concept Plan
Applicant Name:
Daniel W. Doss
Name of development:
Unamed Used Car Dealership
Lot size:
.467 Acres
Parking Space Sizes:
9 feet wide
Metes and Bounds:
Lot 4, Block 2, according to the Map of
North Hills, of record in the Clerks's
Office, Circuit Court, County of
Roanoke, Virginia, in Plat Book 3, page
20.
Adjacent properties:
6712 Williamson Road-
Russell W. Strange
6712 Williamson Road
Roanoke, VA 24019
Zoning: C2
6718 Williamson Road-
Brookside Laundromat, LLC
6718 Williamson Road
Roanoke, V A 24019
Zoning:C2C
6811 Williamson Road -
D S Realty Company
811 Williamson Road
Roanoke, VA 24019
Zoning: C2
121 & 119 Elwood Street-
Rae Michelle Stillwell
121 Elwood Street
Roanoke, VA 24019
Zoning: Rl
6711 Williamson Road -
DR Inc,
711 Williamson Road
Roanoke, VA 24019
Zoning: C2
The subject property is a comer lot located at 6717 Williamson Road, Roanoke, V A
24019. It is located in the Hollins district. The subject property is a .467 acre parcel that
has a very large parking lot in front, a small grassy area in the rear and on both sides.
The building is a 2,604 square foot single story building with a 620 square foot canopy
over the front of the building. The subject property is not in a flood plan area. There are
f-I
no easements to the property other than normal public utility easements and existing
roadway easements. Williamson Road is a major artery passing directly in front of the
subject. Williamson Road is 39 feet wide. Elwood Street passes to the left of the
property. It is 21 feet wide. Directly across the side street of Elwood Street to the left of
the property is Super Shoes. To the right is a miniature strip mall whose address is 6711
Williamson Road. The property to the rear is 121 & 119 Elwood street. This property is
a residential development. Directly across the street are two business properties. One
building is a Laundromat/car lot combination known as Brookside Auto Sales. As noted,
Elwood Street separates the subject property from Super Shoes. The property to the right
which is the miniature strip mall has a paved parking lot as does the subject. Both paved
lots adjoin each other. Obviously, the subject property and the existing car lot and other
business across Williamson Road are separated by Williamson Road itself. The
residential property to the rear of the subject is separated by a line of very tall pine trees.
Standing in the rear of the property, a substantial buffer is created by these pine trees
between the subject and the home in the rear. The home is nearly invisible due to the
thick coverage provided by the line of pine trees.
The plan is to purchase the existing property from Mr. Yuan Fu Kuo. Once
consummated, and pending the award of this special use permit, a used car dealership
will be established on the existing property with the intent of selling late model used
automobiles. There are two existing used car dealerships across Williamson Road from
the subject. Both dealerships have good curb appeal and offer high end late model
automobiles for sale. The dealership to be established will make every attempt to
compete with those existing businesses on both an aesthetic and product line level. Over
time, some interior changes will be made to the existing interior of the building.
Specifically, removal of restaurant equipment and restructuring the layout of the interior
will be accomplished. The exterior of the building will not be modified. There are two
existing signs; one over the front of the building, and one at the front of the property.
The only changes to the existing signage will be the name of the business.
The parking lot of the subject property has parking spaces already marked and laid out.
Those existing parking spaces will be utilized with little or no changes to the layout of the
lot. There are two entrances to the lot. One from Williamson Road, the other is off
Elwood Street. The Williamson Road entrance is 28 feet wide and the entrance from
Elwood Street is 50 feet wide.
The subject is has public electricity, public water, public sewer and natural gas. There
are no fire hydrants adjacent to the subject property.
F-t
View of Wheels, Inc. from subject property parking lot.
CJ
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View of Brookside Auto Sales from subject property parking lot.
~-(
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Subject property view. Note Pine tree buffer in rear of property.
(-I
View of Elwood Street. Building to left is Super Shoes. Note pine tree buffer in rear of
building.
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South view of Williamson Road. Wheels, Ine is on right.
f- )
North view of Williamson Road. Brookside Auto Sales is on the left.
SKETCH/AREA TABLE ADDENDUM
f~J
Case No
Property Address
City
Borrower
Lender/Client
Appraiser Name
File No 6717will
----I
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County
State
Zip
UC Address
Appr Address
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Comments:
Scale: 1 = 42
AREA CALCULATIONS SUMMARY
Code Description Size Totals
GLA1 First Floor 2562.00 2562.00
pIp Porch 305.00 305.00
OTH Site Plan 19716.B7 19716.87
LIVING AREA BREAKDOWN
Breakdown
Subtotals
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Zoning
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Applicants Name: Daniel W. Doss
Existing Zoning: C2
Proposed Zoning: C2S
Tax Map Number: 27.18-4-3
Magisterial District: Hollins
Roanoke County
Department of
Community Development
Case No: 12-06/2005
Area: 0.467 Acres
April 26, 2005 No Scale
ACTION NO.
ITEM NO. G -I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
First reading of an ordinance authorizing the conveyance of
easements to the Western Virginia Water Authority (WVWA)
through property owned by the Roanoke County Board of
Supervisors to provide for the extension of water service for the
benefit of Radford Homes and the Mason's Crest Subdivision,
Cave Spring Magisterial District
SUBMITTED BY:
Pete Haislip
Director of Parks, Recreation and Tourism
APPROVED BY:
Elmer C. Hodge éJ/
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Lumsden Associates, P.C., on behalf of Radford Homes and the Western Virginia Water
Authority (WVWA) , is requesting that the Board of Supervisors convey the following
easement for the purpose of extending water service across property owned by the County
at Merriman/Starkey Park to the previously approved Mason's Crest subdivision currently
under construction:
A new 20' wide water line easement containing 28,719 sq. ft. across property
owned by the County at Merriman/Starkey Park and designated as Tax Map
No. 97.01-02-13.
Staff has met on site and has approved the easement location as identified on the attached
plat. In addition, the WVWA has reviewed this proposal and has indicated that it will accept
this conveyance for purposes of this development.
Jack Zambacca, the Real Estate Acquisition Agent for the WVWA, has determined the fair
market value of this easement is $6,441 based on the standard formula utilized by the
1
(;-1
WVWA and Roanoke County for similar easement transactions. Radford Homes has
requested that it not be required to pay to the County fair market compensation for this
easement.
FISCAL IMPACT:
The fair market value of this easement is $6,441. These funds will be placed in the Parks
and Recreation capital maintenance fund to be used for improvements at MerrimanlStarkey
Park; specifically, a new parking lot.
ALTERNATIVES:
1. Authorize the conveyance of easements for the purpose of the extension of water
service across property owned by the County at Merriman/Starkey Park for the benefit
of Radford Homes and require fair market value payment of $6,441 to the Parks and
Recreation capital maintenance fund.
2. Authorize the conveyance of easements for the purpose of the extension of water
service across property owned by the County at Merriman/Starkey Park for the benefit
of Radford Homes and waive the payment of $6,441 for this easement.
STAFF RECOMMENDATION:
Staff recommends Alternative 1, authorize the conveyance of easements for the purpose of
the extension of water service across property owned by the County at MerrimanlStarkey
Park for the benefit of Radford Homes and require fair market value payment of $6,441 to
the Parks and Recreation capital maintenance fund.
2
G-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 24,2005
ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO THE
WESTERN VIRGINIA WATER AUTHORITY THROUGH PROPERTY
OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX
MAP NO. 97.01-2-13) TO PROVIDE FOR THE EXTENSION OF WATER
SERVICE FOR THE DEVELOPMENT OF THE MASON'S CREST
PROJECT BY RADFORD HOMES, CAVE SPRING MAGISTERIAL
DISTRICT
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a
parcel of land containing 14.2 acres off Merriman Road in the County of Roanoke, Virginia,
designated on the Roanoke County Land Records as Tax Map No. 97.01-2-13; and,
WHEREAS, Radford Homes and the Western Virginia Water Authority have
requested the conveyance of an easement across this property to provide for the extension
of water service for the development of the Mason's Crest Project by Radford Homes; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including easements, shall be
accomplished by ordinance; the first reading of this ordinance was held on May 24, 2005;
and the second reading was held on June 14, 2005.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the interests in real estate to be conveyed are hereby declared to be surplus, and
are hereby made available for other public uses by conveyance to the Western Virginia
Water Authority for the extension of water service for the development of the Mason's Crest
project by Radford Homes.
- .
.-
6-1
2. That conveyance to the Western Virginia Water Authority of water easement
as shown and described as "New 20' Water Line Easement" (24,719 sq. ft.) on a plat
entitled "Plat showing New 20' Water Line Easement being granted by Roanoke County
Board of Supervisors to the Western Virginia Water Authority Situated on Tax #97.01-2-13
(DB 1123, PG. 531) Cave Spring Magisterial District" prepared by Lumsden Associates, P.
C., dated May 4, 2005, a copy of which is attached hereto as Exhibit A, is hereby
authorized and approved.
3. That the County accepts the payment of $6,441 as fair market value
compensation for this easement and that this sum is appropriated to the Parks and
Recreation Capital Maintenance Fund.
4. That the County Administrator, or any assistant county administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
2
Exhibit A
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TAX /97.01-02-11
ROANOKE COUNTY BOARD
Of SUPERVISORS
DB. 1634, PG. 1852
P.B. 22, PG. 97
I
\ TAX /97.01-02
STARKEY PROPERn ,
'PLASnCS ONE"
INSTRUMENT 1200401
P.B. 22, PG. 97
TAX #97.01-02-13
PROPERTY OF
ROANOKE COUNTY BOARD
OF SUPERVISORS
D.B. 1123, PG. 531
(RK£ co. PUBLIC SERVICE AUTHORITY)
17.291 AG.
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LEGEND:
W.L£ WA TERUNE EASEMENT
R/W RIGHT-Of-WAY
D.B. DEED BOOK
P.B. PLA T BOOK
PG. PAGE
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/1
NOTES:
I. THIS PLA T WAS PREPARED WITHOUT THE BENEF1T Of A
CURRENT nn.r REPORT AND THERE MA Y EXIST EASEMENTS
THA T ARE NOT SHOWN HEREON.
2. THE INTENT Of THIS PLA T IS TO CREA TE A NEW 20'
WATERUNE EASEMENT ACROSS TAX /97.01-02-13.
3. THIS PLA T DOES NOT CONSmUTE A BOUNDARY SUR'ÆY.
4. NO PHYSICAL IMPROVEMENTS ARE SHOWN FOR CLARITY
PURPOSES.
5. FOR MERRIMAN ROAD RIGHT-Of-WAY TAKING SEE D.B.
1006, PG. 261.
PLA T SHOWING NEW
20' WATERUNE
EASEMENT
BEING GRANTED BY
ROANOKE COUNTY BOARD
OF SUPERVISORS
TO
WESTERN VIRGINIA
WATER AUTHORITY
SITUATED ON TAX #97.01-02-13
(D.B. 1123, PG. 531)
CA \IE' SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
DATE:
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LUMSDEN ASSOCIATES, P.c.
ENG I NEERS-SUR VEYORS-PLANNERS
ROANOKE, VIRGINIA
May 4, 2005
SCALE:
COMM. NO.:
03-164
PHONE: (540) 774-4411
FAX: (540) 772-9445
E-MAIL: MAIL@LUMSDENPC.COM
':\2003\03164 \sur\03164es01.dwg
ACTION NO.
ITEM NO. ~I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Resolution adopting the fiscal year 2005-2006 budget,
including the fiscal year 2006-2010 Capital Improvement
Program (CIP), for Roanoke County, Virginia
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
Elmer C. Hodge ~ J/~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
Attached is a resolution approving the fiscal year 2005-2006 budget for Roanoke County,
Virginia. This resolution is detailed by fund and includes unappropriated balances for the
General Government and Capital Funds. The School's budget is included in the overall
County budget as presented in the attached resolution.
The figures presented for adoption have been developed by staff from budget work
sessions with the Board of Supervisors. The proposed budget was submitted to the Board
and a public hearing on the proposed budget was held on April 26, 2005.
Prepared in conjunction with the fiscal year 2005-2006 budget, the fiscal year 2006-2010
Capital Improvements Program (CIP) is included as part of this resolution. The CIP
summary is attached. On April 26, 2005 there was a public hearing to secure citizen
comments on the County's fiscal year 2006-201 0 CIP. The adoption of this document does
not represent an appropriation of funds.
The adoption of the budget is being requested to fulfill our legal requirements of adopting
and then having a first and second reading of the appropriation ordinance before July 1,
2005 and to allow adequate time for County and School staff to prepare and disburse
1
H-I
employment contracts, institute pay changes, and other administrative tasks necessary for
final budget implementation.
Approval of the County budget is for informative and fiscal planning purposes only and
does not actually commit or appropriate funds for expenditure. The commitment of funds
will not occur until the second reading and approval of the FY 2005-06 appropriation
ordinance.
STAFF RECOMMENDATION:
Staff recommends adoption of the fiscal year 2005-2006 budget and fiscal year 2006-2010
Capital Improvement Program.
2
Ii~(
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 24,2005
RESOLUTION APPROVING THE FISCAL YEAR 2005-2006 BUDGET FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WH EREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WH EREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearing as required
thereon was held on April 26, 2005.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year 2005-2006
for Roanoke County, Virginia, as shown on the attached Schedules.
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
Revenue Estimates
General Fund
General Government
General Property Taxes
Other Local Taxes
Permits, Fees & Licenses
Fines and Forfeitures
Interest Income
Charges for Services
Commonwealth
Federal
Other
Total General Government
Comprehensive Services
E-911 Maintenance
Law Library
S B & T Building
VJCCCAlLife Skills
Recreation Fee Class
Internal Services
County Garage
Total General Fund
Debt Service Fund - County
Capital Projects Fund
Internal Service Fund
School Operating Fund
School Nutrition Fund
School Capital Fund
School Debt Fund
Regional Alternative School
School Laptop Insurance Reserve
School Grants Fund
School Textbook Fund
Total School Funds
Total Revenues All Funds
Less: Transfers
Total Net of Transfers
County of Roanoke
Budget Adoption
FY 2005-2006
Adopted
FY 2005-06
98,325,000
27,675,000
667,300
676,000
404,900
3,176,750
9,327,619
3,257,469
872,050
144,382,088
5,476,206
903,158
41,648
430,063
282,025
962,066
3,180,667
352,568
156,010,489
4,479,756
4,853,046
964,505
118,007,240
4,295,000
1,126,414
9,747,046
424,868
433,900
4,794,860
925,724
139,755,052
306,062,848
(81,945,319)
224,117,529
Schedule A
1+-/
County of Roanoke
Budget Adoption
FY 2005-2006
Adopted
FY 2005-06
Proposed Expenditures
General Fund
General Government
General Administration
Constitutional Officers
Judicial Administration
Management Services
Public Safety
Community Services
Human Services
Non-Departmental
Transfers to School Operating Fund
Transfers to School Dental Insurance
Transfers to Capital Fund
Transfers to County Garage
Transfers to Debt Service Fund
Other
2,829,195
9,266,828
1,110,435
3,027,192
19,048,789
10,858,250
14,892,999
7,005,093
57,260,071
407,299
3,436,208
134,951
11,037,273
4,067,505
144,382,088
5,476,206
903,158
41,648
430,063
282,025
352,568
962,066
3,180,667
156,010,489
4,479,756
4,853,046
964,505
118,007,240
4,295,000
1,126,414
9,747,046
424,868
433,900
4,794,860
925,724
139,755,052
306,062,848
(81,945,319)
224,117,529
Total General Government
Comprehensive Services
E-911 Maintenance
Law Library
S B & T Building
VJCCCAlLife Skills
County Garage
Recreation Fee Class
Internal Services
Total General Fund
Debt Service Fund - County
Capital Projects Fund
Internal Service Fund
School Operating Fund
School Cafeteria Fund
School Capital Fund
School Debt Fund
Regional Alternative School
School Laptop Insurance Reserve
School Grants Fund
School Textbook Fund
Total School Funds
Total Expenditures All Funds
Less: Transfers
Total Net of Transfers
2
Schedule A
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ACTION NO.
ITEM NO. H-Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Second reading of an ordinance appropriating the funds for the fiscal
year 2005-2006 budget
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
ElmerC.Hodge ~ f/~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
The fiscal year 2005-06 budget was presented to the Board of Supervisors on April 26, 2005. A
budget public hearing was held on April 26, 2005 to receive written and oral comment from the
public concerning the proposed budget and FY2006-2010 Capital Improvements Program.
Attached for your approval is the Budget Appropriation Ordinance for fiscal year 2005-06.
The total County budget is $306,062,848. This includes all inter-fund and intra-fund transfers.
The budget net of transfers is $224,117,529.
At the April 26, 2005 Board of Supervisor's meeting the County Administrator presented the
proposed Roanoke County budget, which included the approved Roanoke County Schools
Budget.
There has been one change from the first reading of the appropriation ordinance held on May 10,
2005. At the May 10,2005 meeting the Board of Supervisors approved Action # A-051 005-1 c;
Item 1-4 which added $304,969 to the FY2005-2006 Department of Social Services budget for
the implementation of the Program Improvement Plan (PIP) for child welfare services. This
action also increased the Classification Plan by six positions. The budget presented in the
second reading of the appropriation ordinance includes these changes.
The format of the appropriation ordinance conforms to the reporting basis used at year-end in the
Comprehensive Annual Financial Report. This presentation allows the same level of budget
tt~~
comparison as is required by Generally Accepted Accounting Principles for financial reporting
purposes. This format will also consistently apply the appropriation on a fund basis for County
Funds as has been used to appropriate School funds in the past.
STAFF RECOMMENDATION:
Staff recommends approval of the second reading of the 2005-06 fiscal year budget
appropriation ordinance. Staff also recommends approval of the attached Classification Plan for
fiscal year 2005-06.
t+-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24,2005
ORDINANCE APPROPRIATING FUNDS FOR THE 2005-06 FISCAL YEAR
BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on April 26, 2005 concerning the adoption of the annual budget for Roanoke
County for fiscal year 2005-06; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 24, 2005, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 10,
2005, and the second reading of this ordinance was held on May 24, 2005, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2005, and ending June 30, 2006, for the functions and
purposes indicated:
1
County of Roanoke It-~
Adopted FY 2005-2006 Budget
May 24, 2005
Revenues:
General Fund:
General Government $ 144,382,088
Comprehensive Services 5,476,206
E-9ll Maintenance 903,158
Law Library 41,648
Life Skills Mentoring Program 282,025
SB&T -Social Services Building 430,063
Recreation Fee Class 962,066
Internal Services 3,180,667
County Garage 352,568
Total General Fund $ 156,010,489
Debt Service Fund - County $ 4,479,756
Capital Projects Fund
Beginning Balance $ 1,416,838
Transfer from General Fund 3,436,208
Total Capital Projects Fund $ 4,853,046
Internal Service Fund - Risk Management $ 964,505
School Funds:
Operating $ 118,007,240
Nutrition 4,295,000
Capital 1,126,414
Debt 9,747,046
Regional Alternative School 424,868
Laptop Insurance Reserve 433,900
Grant 4,794,860
Textbook 925,724
Total School Fund $ 139,755,052
Total All Funds $ 306,062,848
2
H-~~
County of Roanoke
Adopted FY 2005-2006 Budget
May 24, 2005
Expenditures:
General Government:
General Administration
Board of Supervisors $ 361,764
County Administrator 262,241
Public Information 216,000
Asst. Co. Administrators 327,241
Human Resources 571,579
County Attorney 463,917
Economic Development 626,453
Total General Administration $ 2,829,195
Constitutional Officers
Treasurer $ 744,601
Commonwealth Attorney 692,251
Commissioner of the Revenue 714,563
Clerk of the Circuit Court 900,043
Sheriffs Office 1,435,222
Care & Confinement of Prisoners 4,780,148
Total Constitutional Officers $ 9,266,828
Judicial Administration
Circuit Court $ 197,068
General District Court 40,878
Magistrate 1,655
J & DR Court 13,429
Court Service Unit 857,405
Total Judicial Administration $ 1,110,435
Management Services
Real Estate Assessments $ 964,134
Finance 1,125,980
Public Transportation 330,476
Management and Budget 233,649
Procurement Services 372,953
Total Management Services $ 3,027,192
3
County of Roanoke +-~
Adopted FY 2005-2006 Budget
May 24, 2005
Public Safety
Police $ 9,376,871
Fire and Rescue 9,671,918
Total Public Safety $ 19,048,789
Community Services
General Services $ 296,267
Solid Waste 4,620,858
Community Development 4,272,011
Building Maintenance 1,669,114
Total Community Services $ 10,858,250
Human Services
Grounds Maintenance $ 1,905,251
Parks and Recreation 2,566,833
Public Health 494,668
Social Services 6,726,650
Contributions-Human Service, Cultural, Tourism 457,251
Library 2,375,070
V A Cooperative Extension 94,129
Elections 273,147
Total Human Services $ 14,892,999
Non -Departmental
Employee Benefits $ 3,127,348
Miscellaneous 966,500
Internal Service Charges 2,911,245
Total Non-Departmental $ 7,005,093
4
County of Roanoke H-~
Adopted FY 2005-2006 Budget
May 24, 2005
Transfers to Other Funds
Transfer to Debt - General & Schools $ 11,037,273
Transfer to Capital 3,436,208
Transfer to Schools 57,260,071
Transfer to Schools - Dental Insurance 407,299
Transfer to Internal Services 964,505
Transfer to Comprehensive Services 2,653,000
Transfer to County Garage 134,951
Total Transfers to Other Funds $ 75,893,307
Unappropriated Balance
Board Contingency $ 100,000
Unallocated Revenue 350,000
Total General Government $ 144,382,088
Comprehensive Services $ 5,476,206
E-911 Maintenance $ 903,158
Law Library $ 41,648
Life Skills Mentoring Program $ 282,025
SB&T -Social Services Building $ 430,063
Recreation Fee Class $ 962,066
Internal Services
Management Infonnation Systems $ 2,679,105
Communications 501,562
County Garage 352,568
Total Internal Services $ 3,533,235
Total General Fund $ 156,010,489
Debt Service Fund - County $ 4,479,756
Capital Projects Fund $ 4,853,046
Internal Services Fund - Risk Management $ 964,505
5
{-f-À
County of Roanoke
Adopted FY 2005-2006 Budget
May 24, 2005
School Funds:
Operating
Nutrition
Capital
Debt
Regional Alternative School
Laptop Insurance Reserve
Grant
Text Book
Total School Funds
Total All Funds
6
$ 118,007,240
4,295,000
1,126,414
9,747,046
424,868
433,900
4,794,860
925,724
$ 139,755,052
$ 306,062,848
It-~
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one department to
another within a fund.
3. That all funded outstanding encumbrances, both operating and capital, at
June 30, 2005, are re-appropriated to the 2005-06 fiscal year to the same department
and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until
the Board of Supervisors, by appropriate action, changes or eliminates the
appropriation. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This section applies
to appropriations for Capital Projects at June 30, 2005, and appropriations in the 2005-
06 budget.
5. That all school fund appropriations remaining at the end of the 2004-05 fiscal
year not lapse but shall be appropriated to the School Capital Improvements Fund in
fiscal year 2005-06.
6. That all General Fund appropriations remaining unexpended at the end of
the 2004-05 fiscal year not lapse but shall be re-appropriated as follows:
a) 40% of these unexpended appropriations shall be transferred to the un-
appropriated Capital Fund Balance;
b) 60% of these unexpended appropriations shall be re-appropriated to the same
department for expenditure in fiscal year 2005-06 as provided by Resolution
042396-5.
7
H-À
7. That Two Million Dollars from the Unappropriated Fund Balance is hereby
appropriated to a Reserve for Contingency for unanticipated or emergency expenditures
that may arise during the 2005-06 fiscal year; and money allocated to the
Unappropriated Fund Balance must be appropriated by the Board of Supervisors before
such money may be expended.
8. This ordinance shall take effect July 1 2005.
8
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ACTION NO.
ITEM NO.
I1=-(o
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24,2005
AGENDA ITEM:
Appointments to Committees, Commissions and Boards
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Board of Zoning Appeals (Appointed by District)
The five-year term of W. Eric Thomas, Vinton Magisterial District, will expire on June 30,
2005.
Supervisor Altizer has requested that Mr. Thomas, Vinton District representative, be
appointed to serve an additional five-year term that will expire on June 30, 2010.
Confirmation of this appointment has been placed on the consent agenda.
2. Clean Valley Council
Mr. Wes Thompson resigned from the Clean Valley Council on April 13, 2005. Mr.
Thompson was appointed as liaison to the Board to complete the unexpired portion of
the late Lee B. Eddy's two year term. This term will expire on June 30, 2005.
The two-year term of Dennis Harris will expire on June 30, 2005.
3. Community Policy and Management Team
XI-Io
The three-year term of Gary Wilburn, County appointee from private community
resources, will expire June 30, 2005.
The Community Policy and Management Team (CPMT) for the County of Roanoke is
established according to the policies and practices established by the Commonwealth of
Virginia for the administration of the State's Comprehensive Services Act. One of the
required positions on this management team is a representative from a private provider
of related services.
Mr. Wilburn has served three terms in this capacity and brings a great knowledge of
available community service resources, as well as needs of the juveniles, to this board.
Mr. Wilburn has been contacted and has agreed to serve an additional three-year term.
Staff and the CPMT recommend that Mr. Wilburn be appointed to serve an additional
three-year term that will expire on June 30,2008. Confirmation of this appointment has
been placed on the consent agenda.
4. Parks, Recreation and Tourism Advisory Commission (Appointed by District)
The following three-year terms will expire on June 30, 2005: Ms. Lee Blair, Cave Spring
Magisterial District; William Skelton, Windsor Hills Magisterial District; and Jerry
Williams, At-Large representative.
Supervisor Wray has requested that Ms. Blair, Cave Spring District representative, be
appointed to serve an additional three-year term that will expire on June 30, 2008.
Confirmation of this appointment has been placed on the consent agenda.
5. Roanoke Valley-Alleghany Regional Commission
The following three-year terms will expire on June 30, 2005: Joseph McNamara,
elected representative, and Elmer Hodge, sixth representative.
2
TI-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24,2005
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for May 24,
2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1. Approval of minutes - May 10, 2005
2. Confirmation of appointments to the Board of Zoning Appeals, Community Policy
and Management Team, and the Parks, Recreation and Tourism Advisory
Commission
3. Request from schools to accept and appropriate grant funds in the amount of
$114,718 to be used under Title II-D (Educational Technology) for the purchase
of laptop computers
4. Request from schools to accept and appropriate funds in the amount of $27,790
from the Virginia Department of Education for the benchmark assessment
program
5. Request from Fire and Rescue Department to accept and appropriate grant
funds in the amount of $2,000 from the Virginia Department of Emergency
Management for the purchase of contractual services to complete a Local
Capability Assessment for Readiness (LCAR)
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
1
ACTION NO.
ITEM NO.
T-b)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Confirmation of appointments to the Board of Zoning Appeals,
Community Policy and Management Team, and the Parks,
Recreation and Tourism Advisory Commission
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Board of Zoning Appeals (Appointed by District)
Supervisor Altizer has requested that Mr. Eric Thomas, Vinton Magisterial District
representative, be appointed to serve an additional five-year term that will expire on
June 30,2010. He requested that confirmation of this appointment be placed on the
consent agenda.
2. Community Policy and Management Team
Staff and the CPMT recommend that Mr. Gary Wilburn be appointed to serve an
additional three-year term that will expire on June 30,2008. It has been requested that
confirmation of this appointment be placed on the consent agenda.
,
~
5=~
3. Parks, Recreation and Tourism Advisory Commission (Appointed by District)
Supervisor Wray has requested that Ms. Lee Blair, Cave Spring Magisterial District
representative, be appointed to serve an additional three-year term that will expire on
June 30, 2008. He requested that confirmation of this appointment be placed on the
consent agenda.
STAFF RECOMMENDATION:
It is recommended that the above appointments to the Board of Zoning Appeals, the
Community Policy and Management Team, and the Parks, Recreation and Tourism
Advisory Commission be confirmed.
2
ACTION NO.
ITEM NO.
~-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Request from schools to accept and appropriate grant funds in
the amount of $114,718 to be used under Title II-D
(Educational Technology) for the purchase of laptop computers
SUBMITTED BY:
Dr. Jane James
Director of Technology
Elmer C. Hodge ê tt
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
Through the application process earlier this year, Roanoke County Public Schools was
awarded $114,718 to be used under Title II-D (Educational Technology). The funds are
available for immediate reimbursement. Although the school system has until September
30, 2006 to spend the funds in the grant, it is desirable that the school system order and
receive as many laptops as possible by June 15 to facilitate distribution in the fall.
FISCAL IMPACT:
The 2004-2005 Technology Budget will be increased by $114,718.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation offunds in the amount of $114,718 to
the 2004-2005 budget for Title II-D purchase of laptop computers for instruction.
ACTION NO.
3-L\
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Request from schools to accept and appropriate funds in the
amount of $27,790 from the Virginia Department of Education
for the benchmark assessment program
SUBMITTED BY:
Dr. Lorraine Lange
Deputy Superintendent
Elmer C. Hodge ê ff
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~f)~
SUMMARY OF INFORMATION:
After entering a program of benchmark testing with SOLAR, the Virginia Department of
Education agreed to reimburse Roanoke County Public Schools partial payment for piloting
the program. The Department of Education reimbursed the school system a total of
$27,790 for piloting the benchmark assessment program.
FISCAL IMPACT:
The Instruction budget will be increased by $27,790.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends that funds in the amount of $27,790 be appropriated to the following
accounts:
792620-6301
792330-6301
792030-3007
$7,000
$1,200
$19,590
ACTION NO.
ITEM NO.
3-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
Request to accept and appropriate grant funds in the amount
of $2,000 from the Virginia Department of Emergency
Management for the purchase of contractual services to
complete a Local Capability Assessment for Readiness (LCAR)
Report for Roanoke County.
AGENDA ITEM:
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
Elmer C. Hodge, Jr.
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
As a result of legislation enacted by the 2003 General Assembly, the Virginia Emergency
Services and Disaster Laws of 2000, each jurisdiction is required to submit an annually
updated emergency management assessment to the State Coordinator of Emergency
Management by July 1st of each year. The purpose of the LCAR is to provide a self-
assessment instrument for our jurisdiction to identify our emergency management program
strengths and areas of improvement, provide collaborative dialogue between local and
state management agencies, and assist the state in accurately assessing the status of its
partnership with each jurisdiction.
These funds are being provided to assist the jurisdictions in meeting these state
requirements. The deadline for expending these funds is June 30, 2005.
1
5-5
FISCAL IMPACT:
There is no fiscal impact. This grant fund must be used for the sole purpose of conducting
an LCAR. The grant funds will be electronically transferred by the state but any unused
portion must be returned.
STAFF RECOMMENDATION:
Staff requests that the Board of Supervisors accept and appropriate the amount of
$2,000.00 to the Fire and Rescue Department for the administration of the grant and the
appropriate purchasing procedures necessary to complete this project.
2
N-\
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Prior Report Balance
Amount
$9,738,285
% of General
Fund Revenues
6.61%
Addition from 2003-04 Operations
Audited Balance at June 30, 2004
2,050,000
11,788,285
July 1, 2004
Explore Park Loan Repayment
20,000
Balance at May 24, 2005
11,808,285
8.02%
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the
General Fund Unappropriated Balance for 2004-05 at a range of 7.0%-8.0% of General Fund Revenues
2004 - 2005 General Fund Revenues $147,255,793
7% of General Fund Revenues $10,307,906
8% of General Fund Revenues $11,780,463
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge êff
County Administrator
N-Q
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Amount
Audited Balance at June 30, 2004 $11,389,450.22
Remaining funds from completed projects at June 30, 2004 347,440.84
Transfer from Department Savings 2003-04 233,419.00
September 28, 2004 Appropriation for the Public Safety Building Project (6,110,540.00)
October 12, 2004 Appropriation for Regional Jail Facility Study (85,922.00)
December 7,2004 Appropriation for refund to PFC, LLC for PPEA review fees (50,000.00)
January 11, 2005 Appropriation for tests and studies to review the Higginbotham (250,000,00)
Farms and the existing Roanoke County Jail as sites for the
Regional Jail Facility.
February 22, 2005 Appropriation for projects for fiscal year 2004-2005 Virginia (50,000,00)
Department of Transportation (VDOT) revenue sharing program
March 8, 2005 Appropriation for the purchase of an Emergency Medical Service (155,000.00)
Data Reporting System
Balance at May 24, 2005 $5,268,848.06
Major County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Appropriation from 2003-04 Operations $1,416,838,00
Balance at May 24, 2005 $1,416,838.00
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge (/¡þ
County Administrator
N-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2004-2005 Original Budget $100,000.00
September 28, 2004 Appropriation for professional services provided by (9,000.00)
Chandler Planning
October 12,2004 Appropriation for Special Assistant for Legislative (18,000.00)
Relations
October 26, 2004 Appropriation for participation in a library study (29,700.00)
with the City of Roanoke
April 12, 2005 Appropriation for construction costs associated with (8,150.00)
the Habitat for Humanity House
April 26, 2005 Appropriation for the purchase of five defibrillators
to be used in Roanoke County middle schools (7,500.00)
Balance at May 24, 2005 $27,650.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge é If
County Administrator
N-Li
FUTURE CAPITAL PROJECTS
COUNTY OF ROANOKE, VIRGINIA
Savi ngs from 1996-1997 debt budget $ 670,000
Transfer from County Capital Projects Fund 1,113,043
FY1997-1998 Original budget appropriation 2,000,000
Savings from 1997-1998 debt fund 321,772
FY1998-1999 Original budget appropriation 2,000,000
FY1999-2000 Original budget appropriation 2,000,000
Less increase in debt service (1,219,855) 780,145
Savings from 1998-1999 debt fund 495,363
FY2000-2001 Original budget appropriation 2,000,000
Less increase in debt service (1,801,579) 198,421
FY 2001-2002 Original budget appropriation 2,000,000
Less increase in debt service (465,400)
Savings from 2001-02 debt fund 116,594 1,651,194
FY 2002-2003 Original budget appropriation 2,000,000
Less increase in debt service (2,592,125) (592,125)
FY 2003-2004 Original budget appropriation 2,000,000
Less increase in debt service (2,202,725) (202,725)
FY 2004-2005 Original budget appropriation 2,000,000
Less increase in debt service (4,192,701) (2,192,701)
Balance at May 24, 2005 $ 6,242,387
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge ~ Jf
County Administrator
ACTION NO.
ITEM NO. N -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24, 2005
AGENDA ITEM:
Accounts Paid-April 2005
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
APPROVED BY:
Elmer C. Hodge t/l
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors $ $ $ 5,152,118.93
Payroll 4/8/2005 788,236.27 108,598.93 896,835.20
Payroll 4/22/2005 808,527.80 109,605.71 918,133.51
Manual Checks 2,289.25 2,289.25
Voids
Grand Total $ 6,969,376.89
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
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ACTION NO,
ITEM NUMBER~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: May 24,2005.
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
April 30,2005,
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
SUNTRUST CAP
330,486.96
330,486.96
CERTIFICATE OF DEPOSITS:
SOUTHWEST VIRGINIA SAVINGS & LOAN
100,000.00
100,000.00
COMMERCIAL PAPER
SUNTRUST CAP
1,084,643.99
1,084,643.99
CORPORATE BONDS
ALEXANDER KEY FED
501,523.00
501,523.00
GOVERNMENT:
ALEXANDER KEY FED
ALEXANDER KEY - Sub Acct
SUNTRUST - CAP
37,126,392.75
4,275,384.50
11,103,944.87
52,505,722,12
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION
8,295,972,80
8,295,972.80
MONEY MARKET:
ALEXANDER KEY FED
ALEXANDER KEY - Sub Acct
SUNTRUST - CAP
SUNTRUST - SWEEP
WACHOVIA
658,108.59
152,536.10
2,811,206.35
10,643,743.80
2,344,194.45
16,609,789.29
TOTAL
79,428,138.16
03/07/05
N-g
PUBLIC SAFETY CENTER BUILDING PROJECT
BUDGET REPORT
COUNTY OF ROANOKE, VIRGINIA
Northrop-Grumman
Date Description Contract Amount Contingency
12/03/04 Opening Balance $ 26,030,769 $ 780,923
01/27/05 Change Order (001) 21,065 (21,065)
01/27/05 Change Order (002) * 53,835
-
01/28/05 Progress Payment #1 (1,456,157) -
02/24/05 Progress Payment #2 (403,222) -
03/24/05 Progress Payment #3 (375,678)
05/13/05 Progress Payment #4 (855,272)
Balance at May 15, 2005 $ 23,015,340 $ 759,858
* The funds to be used for change order #002 were taken from departmental E911 funds.
Submitted By,
Rebecca Owens
Director of Finance
Approved By,
Dan O'Donnell
Asst. County Administrator
N-q
PUBLIC SAFETY CENTER BUILDING PROJECT
CHANGE ORDER REPORT
COUNTY OF ROANOKE, VIRGINIA
r-hanqe Order Number Date Approved Description of Change Order Amount
001 January 27,2005 6 GHz Microwave and Vinton Related Costs $ 21,065
002 January 27,2005 Delete several CAD servers, add CAD and related CAD software
(paid from departmental E911 funds) 53,835
Total as of May 15, 2005 $ 74,900
Submitted By:
Rebecca Owens
Director of Finance
Approved By:
Dan O'Donnell
Asst. County Administrator
ITEM NO, --N ~ \0
Jail Study Costs
Report for the May 24, 2005 Meeting of the Roanoke County Board of Supervisors
To Be Paid by
Total Roanoke County Other Locality Authority
Date Description Amount Share Share (or Reimbursed)
October 12, 2004 Jail Study Costs
Community Based Corrections Plan- Note 1 42,100,00 14,941.29 27,158,71
Prepared by Ed Powell
Jail Program Plan Note 1 120,000.00 42,588.00 77,412,00
Prepared by HSMM
AlE study of existing jail conditions 28,400.00 28,400,00
for Roanoke County Jail
Study by HSMM
190,500,00 85,929,29 104,570,71
$85,922 appropriated October 12, 2004 for
Roanoke County's share of these studies,
Note 1 Each of the four localities have appropriated their own monies for their share of the costs of the
Community Based Corrections Plan and the Jail Program Plan (AlE Study)
January 11, 2005
Jail Site Studies and Land Options
Option on Higginbotham Site
Second option to be paid in June, 2005
10,000,00
20,000.00
10,000.00
20,000,00
Environmental study of Higginbotham Site
Geo-technical study of Higginbotham Site
13,223.00
13,223,00
N/A
Legal Services
Study of existing jail site for future use
(Roanoke County cost only)
48,000.00
48,000,00
Financial advisor aervices
Bond counsel services
Debt issuance costs
Cost of studies and application cost
Note 2
91,223.00
48,000,00
43,223.00
Note 2
$250,000 was appropriated by the Roanoke County Board of Supervisors at the January 11, 2005 meeting to cover the cost of the
feasibility study of the site of the existing Roanoke County/Salem Jail and also to cover the costs for the option to purchase
the Higginbotham Site; the cost of the environmental assessment (Phase I) of the site and related geo-technical study for the
application process; and any related cost for the application process. The cost of the feasibility study is the responsibility of
Roanoke County. The other related costs may be shared by the other participating localities or reimbursed to Roanoke County
by the Jail Authority,
Submitted by: John Chambliss, Assistant County Administrator
Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 24,2005
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
ACTION NO.
R -\
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
May 24,2005
Resolution of congratulations to students at A. R. Burton
Technology Center for winning the Virginia SkillsUSA and
Family, Career and Community Leaders of America, Inc.
(FCCLA) awards
Elmer C. Hodge tJI-
County Administrator
AGENDA ITEM:
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
SkillsUSA is a national organization serving more than 264,500 high school and college
students and professional members who are enrolled in training programs in technical,
skilled, and service occupations, including health occupations. At the Virginia SkillsUSA
Leadership Conference in April 2005, there were 20 gold medal recipients from the A. R.
Burton Technology Center for the following contests: Community Service, American Spirit,
Job Skill Demonstration, Masonry, Opening and Closing Ceremonies, Outstanding
Chapter, Promotional Bulletin Board, Masonry Technical Exam, and Criminal Justice
Technical Exam.
The Family, Career and Community Leadership of American, Inc. (FCCLA) is a nonprofit
national career and technical student organization for high school students in family and
consumer sciences education. At the state conference in Apri/2005, there were two gold
medal recipients from the A. R. Burton Technology Center for the Community Service
Project Display.
Attached to this Board report is a list of the winners and additional information about the
contests. Certificates of recognition will be presented to those students present. The
School Board recognized these students at their April 27, 2005, meeting.
~-\
Andy McClung, Principal, A. R. Burton Technology Center; Joan Farley, SkillsUSA
Sponsor; and Kathy Beard, FCCLA Sponsor; will accept the resolution. Dr. Lorraine
Lange, Assistant Superintendent of Instruction, will also attend.
2
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Recipients and Contests for SkillsUSA and FCCLA State Awards
Community Service: Amanda Akers. Northside HiQh School: Nicole Bavse.
Northside HiQh School: and Sarah Hackett. William Byrd Hiah School. Awarded to
the school which completes the most thorough and successful community service
activity.
American Spirit Award: James Brookover. Northside HiQh School; and Steven
Hutto. Hidden Valley HiQh School. Awarded to the school that completes the most
superior activities for community service and citizenship projects that demonstrate
patriotic overtones and a belief in the American way of life.
Job Skill Demonstration: Alex Seidel. Hidden Valley HiQh School. Awarded to the
student who best demonstrates and explains an entry-level skill used in the occupational
area for which he or she is training.
Masonrv: Holden Parker. Northside HiQh School. Awarded to the student who best
demonstrates the ability to complete a comprehensive masonry project.
OpeninQ & ClosinQ Ceremonies: Jessica Bucaro. Northside HiQh School; Grant
Floyd. Hidden Valley HiQh School; Hanna Garman. Glenvar HiQh School; Jeremy
Gilbert. Cave SprinQ HiQh School; Katie Larosa. Cave SprinQ HiQh School; Corv
McCraw. Glenvar HiQh School; and Aubrev Wies, Northside HiQh School. Awarded
to the school that best represents the understanding of the symbolic illustration of the
colors and assembled parts of the SkillsUSA emblem while demonstrating teamwork and
professional presentation skills.
OutstandinQ Chapter: Judy Buzzo. William Bvrd HiQh School; Stephenie Mills,
Glenvar HiQh School; and Summer Gladden. Glenvar HiQh School. Awarded to the
school in Virginia which has the most successful and thorough SkillsUSA program.
Promotional Bulletin Board: Naomi Musselman and Ronald Robertson. William
Byrd Hiah School. Awarded to the student designed and constructed bulletin board
that does the best job of promoting Career and Technical Education and SkillsUSA.
Masonrv Technical Exam: Patrick EnQlish. William Byrd HiQh School. Awarded to
the student who demonstrates excellent proficiency in masonry terminology through a
written examination.
Criminal Justice Technical Exam: Hanna Garman. Glenvar Hiah School. Awarded
to the student who demonstrates excellent proficiency in criminal justice terminology
through a written examination.
Community Service Project Displav: Ammie Frank and Courtney Preston.
Northside HiQh School. Awarded to the school that best addressed a community need
with a project that reflected cooperative efforts, increased awareness of the need, and a
summative oral presentation.
f-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24,2005
RESOLUTION OF CONGRATULATIONS TO STUDENTS AT A. R.
BURTON TECHNOLOGY CENTER FOR WINNING THE VIRGINIA
SKILLSUSA AND FAMILY, CAREER AND COMMUNITY LEADERS OF
AMERICA, INC. (FCCLA) AWARDS
WHEREAS, SkillsUSA is the second largest student organization in the nation,
serving more than 264,500 high school and college students and professional members
who are enrolled in training programs in technical, skilled, and service occupations,
including health occupations; and
WHEREAS, Family, Career and Community Leaders of America, Inc. (FCCLA) is
a national career and technical organization for high school students in family and
consumer sciences education; and
WHEREAS, several students from A. R. Burton Technology Center, having
achieved first place in local and district level competitions, won gold medals at the
Virginia SkillsUSA and FCCLA competitions held in April 2005; and
WHEREAS, the following awards were received:
· Community Service: Amanda Akers, Northside High School; Nicole Bayse, Northside
High School; and Sarah Hackett, William Byrd High School
· American Spirit Award: James Brookover, Northside High School; and Steven Hutto,
Hidden Valley High School
· Job Skill Demonstration: Alex Seidel, Hidden Valley High School
. Masonrv: Holden Parker, Northside High School
· Openina & Closina Ceremonies: Jessica Bucaro, Northside High School; Grant Floyd,
Hidden Valley High School; Hanna Garman, Glenvar High School; Jeremy Gilbert, Cave
Spring High School; Katie Larosa, Cave Spring High School; Cory McCraw, Glenvar
High School; and Aubrey Wies, Northside High School
· Outstandina Chapter: Judy Buzzo, William Byrd High School; Stephenie Mills, Glenvar
High School; and Summer Gladden, Glenvar High School
« -{
· Promotional Bulletin Board: Naomi Musselman and Ronald Robertson, William Byrd
High School
· Masonry Technical Exam: Patrick English, William Byrd High School
· Criminal Justice Technical Exam: Hanna Garman, Glenvar High School
· Communitv Service Project Displav: Ammie Frank and Courtney Preston, Northside
High School
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its sincere congratulations to the
students at A. R. Burton Technology Center for winning the Virginia Skills USA and
FCCLA awards; and
BE IT FURTHER RESOLVED that the Board of Supervisors extends its best
wishes to each of the students in all of their future endeavors.
2
5-1
PETITIONER:
CASE NUMBER:
Christopher L. Irvine
7- 4/2005
Planning Commission Hearing Date: April 5, 2005
Board of Supervisors Hearing Date: May 24, 2005 (Continued from April 26, 2005)
A. REQUEST
The petition of Christopher L. Irvine to rezone 0.52 acre from R-1 Low Density
Residential to C-1 Office with conditions in order to operate a general office
located at 3663 Colonial Avenue, Cave Spring Magisterial District.
B. CITIZEN COMMENTS
None.
C. SUMMARY OF COMMISSION DISCUSSION
Tim Beard presented the staff report highlighting site-specific aspects of the
proposal and proffered conditions. Key regulations include VDOT commercial
entrance permit standards (which the site does not currently meet), local and state
stormwater management requirements and federal Americans with Disabilities
Act standards pertaining to potential building alterations. Staff noted that the building
would not be expanded, additional screening and buffering would be installed in the
rear yard and that minimal traffic generation is expected.
Staff also stated that, although designated Transition, which provides for certain
higher-intensity land uses, nearby parcels have suffered from longstanding storm
drainage difficulties. Additionally, this is the first requested rezoning on the north side
of Colonial Avenue following the change to Transition from Neighborhood
Conservation. Mr. McNeil inquired about details of the commercial entrance permit
and if the existing front yard semi-circular asphalt would remain. VDOT has written
that the (semi-)circular pavement "should be removed and a standard commercial
entrance installed." Mr. Jarrell asked about the proffered condition prohibiting new
impervious surfaces in the rear yard and its relation to possible future grading. No
grading behind the building is anticipated. Mr. Irvine described his rezoning request
as a satellite office operation with two employees in the beginning and no more than
three in the foreseeable future. Mrs. Hooker asked about screening and buffering
requirements and how much of the rear yard would be involved. If rezoned to C-1,
variable 20-foot to 30-foot wide buffer yards on the rear and side property lines with
accompanying vegetation andlor screening would be required.
D. CONDITIONS
1) Use of the property will be limited to a general office for Irvine Access Floors,
Incorporated with no showroom, shopping or storage of materials onsite.
2) The existing one-story brick building shall not be enlarged and parking shall not
exceed that required by ordinance.
3) Stormwater management on the property shall be achieved only by bio-retention
methods including subsurface percolation if necessary.
4) No new asphalt or other comparable impervious surfaces shall be constructed
behind the rear wall of the existing building.
5) Hours of operation shall be limited to 8:00 am to 6:00 pm, Monday through Friday
with no weekend operating hours.
6
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6) Applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the
word "shall" replacing the word "should" as determined during the site plan review
process.
E. COMMISSION ACTION
Mr. McNeil motioned to approve the request with proffered conditions. The motion
carried 5 - O.
F. DISSENTING PERSPECTIVE
None.
G.
ATTACHMENTS:
_ Concept Plan _ Vicinity Map
_ Staff Report Other
Janet Scheid, Secretary
Roanoke County Planning Commission
7
Petitioner:
Request:
location:
Magisterial District:
Proffered/Suggested
Conditions:
STÀFFREPORT
Christopher L. Irvine
.:;:-....1
To rezone 0.52 acre from R-1 Low Density Residential to C-1 Office with Conditions
for the operation of a general office located 3663 Colonial Avenue, Cave Spring
Magisterial District.
North side of Colonial Avenue approximately 100 feet east of its intersection with
lanewood Drive
Cave Spring
1. Use of the property will be limited to a general office for Irvine Access
Floors, Incorporated with no showroom, shopping or storage of materials
onsite.
2. The existing one-story brick building shall not be enlarged and parking shall
not exceed that required by ordinance.
3. Stormwater management on the property shall be achieved only by bio-
retention methods including subsurface percolation if necessary.
4. No new asphalt or other comparable impervious surfaces shall be
constructed behind the rear wall of the existing building.
5. Hours of operation shall be limited to 8:00 am to 6:00 pm, Monday through
Friday with no weekend operating hours.
6. Applicable Colonial Avenue Corridor Design Guidelines shall be in effect
with the word "shall" replacing the word "should" as determined during the
site plan review process.
EXECUTIVE SUMMARY: This is a request by Christopher L. Irvine representing Irvine Access Floors, Inc. to
rezone a 0.52 acre parcel in order to operate a small office. Mr. Irvine oversees the design and installation
of access flooring. The proposal generally complies with policies and guidelines of the Transition future
land use designation which encourages careful development avoiding commercial strip creation and
buffering neighboring less-intensive land uses.
However, county and state regulations regarding stormwater management, parking and commercial
entrance permitting illustrate extremely delicate conditions that must be accounted for if a change of use
occurs onsite. If the Planning Commission wishes to favorably recommend this petition, acceptance of the
proffered conditions listed above is strongly recommended.
1. APPLICABLE REGULATIONS
A general office is defined by the ordinance as the use of a site for business, professional or administrative
offices (excluding medical). The proposal also fits within the definition of business support service, defined
as an establishment engaged in the sale of office equipment, supplies and materials or the provision of
services used by office, professional and service establishments. General offices and business support
services are permitted by right in the C-1district. Site plan review and VDOT approval for a commercial
entrance will be required. Stormwater management regulations will apply to any changes involving the
exterior of the site. Minimum standard 19 (MS-19) of the Virginia Erosion & Sediment Control regulation
provides criteria for the protection of properties and waterways downstream from development sites.
Practices for erosion and sediment in the county shall exceed the standard by requiring more stringent
stormwater management criteria per ordinance 12390-7. Compliance with building code regulations may
require modifications to the existing house in order to comply with Americans with Disabilities Act standards.
1
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2. ANALYSIS OF EXISTING CONDITIONS
Backqround - The petitioner intends to purchase the subject property pending rezoning. The proposal calls
for maintaining the existing building footprint of 1,150 square feet (excludes unfinished basement and
outside areas). The one-story residence was constructed in 1954 per county records. Covered patio and
carport areas were added later. The property has been zoned R-1 Residential dating back at least to 1960.
Topoqraphv / Veqetation - The site is landscaped with grass and mulch ground cover, shrubbery along the
building walls and a row of mature deciduous trees paralleling the rear boundary. Additional deciduous
trees stand just across the rear property line. The parcel is flat in front of the existing house and dips
slightly toward the rear and northwest side line.
Surroundínq Neiqhborhood -- In addition to the subject property, adjoining tracts to the east, north and
west are developed with R-1 zoned single family dwellings. A C-2 zoned beauty salon and motorcycle sales
and service facility adjoin south across Colonial Avenue. In the vicinity is a C-1 zoned dentists' office,
accounting office and the Roanoke Council of Garden Clubs building (under construction).
3. ANALYSIS OF PROPOSED DEVELOPMENT
Site LavouUArchitecture - The proposal would be restricted to use of the existing one-story brick
building at 1,150 interior square feet (excluding basement). Adopted Colonial Avenue Corridor Study
design guidelines call for maintaining existing structures' scale and front facing Colonial Avenue, avoiding
excessive height and keeping within earth tone colors for exterior materials. As shown on the attached
concept plan and aerial photograph, the building is centered toward the property's south end and paved,
vehicular access is in place. The petitioner has stated that signage would be limited to a wall sign attached
to the building (design guidelines permit a monument sign up to 35 square feet). No exterior lighting is
indicated.
AccessfTraffic Circulation - The site's original private drive at its southeast corner was expanded to form a
semi-circular drive directly in front of the house. All surfaces are blacktop or concrete. VDOT has stated
that the existing entrance does not meet current standards for a commercial entrance permit and that the
semi-circular drive should be removed. The posted speed limit is 35 miles per hour and sight distance of
390 feet is required in each direction. The county's traffic engineer reports that current traffic on this portion
of Colonial Avenue is 9,900 vehicles per day and that the proposed use could generate seven (7) trips per
day with two employees onsite as planned by the applicant. At 3.5 parking spaces required per 1,000
square feet of building area, four spaces plus a handicap parking space would be necessary. The existing
straight-line driveway and carport can accommodate those vehicles. Qualifying for a commercial entrance
permit calls for removal of most of the semi-circular asphalt with suggested area left for the handicap
parking space.
Fire & Rescue/Utilities - Emergency vehicle travel time is within acceptable limits with Cave Spring Fire &
Rescue Squads as the primary response units. Public water and sewer are available.
Drainaqe -- Engineering staff has recommended that no changes to the grass rear yard occur unless
bioretention and/or underground percolation systems are utilized. Due to the very problematic nature of
stormwater management throughout the immediate vicinity, no rear yard vehicular parking should occur.
2
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Screeninq & Bufferinq -- The ordinance requires Type B, Option 1 or 2 screening and buffering along R-1 -
C-1 boundaries. Option 1 calls for a 3D-foot wide buffer yard with large deciduous trees and one row each
of deciduous shrubs and evergreen shrubs. Option 2 requires large and small trees, shrubs and a six-foot
high screening fence within a 20-foot wide buffer yard. One of these landscape options will be installed
along the subject property's side lines and rear line.
Neiqhborhood Meetinq -- A neighborhood meeting was held on March 21, 2005 to provide the applicant an
opportunity to discuss his proposal with neighbors. Twenty-six citizens attended. Mr. Irvine explained the
origin of his business and his role as a general contractor for other businesses utilizing access flooring. He
stated that the subject site would be a "satellite sales office" and that the building would have a reception
area with offices machines and a refrigerator for himself and one additional employee. Additional staff
could be added in the future.
4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
The Community Plan has designated this property Transition. Transition policy encourages the orderly
development of highway frontage parcels with a high degree of architectural and environmentally sensitive
site design for office, institutional, higher density residential, park and small-scale coordinated retail uses
while serving as buffers between highways and adjoining lower intensity development. Neighborhood
Conservation areas are delineated where established single family neighborhoods exist and conservation of
the existing pattern is encouraged. Neighborhood Conservation policy states that single family
neighborhoods are traditionally the most protected land uses.
5. STAFF CONCLUSIONS
Although designated Transition, the subject property and neighboring parcels on this block of Colonial
Avenue suffer from longstanding stormwater management problems in their respective rear yards.
Adjoining properties to the west regularly deal with storm run-off threats to their actual residences. With a
corrected front vehicular access and parking layout that does not invade the rear yard with parking in
addition to no expansion of the building, the proposal may be viable. This is the first rezoning request on
the north side of Colonial Avenue involving the two blocks designated Transition between Manassas Drive
and Poplar Drive. These parcels are not as large as, and generally are subject to, more drainage difficulties
than some of those tracts on the south side of Colonial Avenue. The site should be adapted to provide a
desirable blend with the streetscape, supply space for adequate planting and ensure safe pedestrian and
vehicular movement. .
If the Planning Commission is in support of this proposal, staff recommends the proffered conditions listed
on the first page of this report be attached.
CASE NUMBER:
PREPARED BY:
HEARING DATES:
7 . 4/2005
Timothy Beard
PC: 4/5/2005
BOS: 4/26/2005
3
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-
0798
540 772-2068 FAX 540 776-7155
Placards Î6sued:
Case Number
ALL APPLICANTS
Check type of application filed (check aU that apply)
XDRezoning 0 Special Use 0 Variance
o Waiver
o Administrative Appeal
Applicants name/address wlzip
Christopher L. Irvine
P.O. Box 21384
Phone: 54 0 - 72 5 - 4 3 4 8
Work: 540-989-7535
C~~ 540~537-0840
Fax No.: 540-989-7538
540-774-2361
Owner's name/address wlzip
Glorine Largen
3663 Colonial Ave.
4 1
Phone #:
Work: NA
Fax No. #:
NA
Property Location
Roanoke Co. SW
Tax Map No.:
Magisterial District: Roanoke, CO.
Community Planning area:
Existing Zoning: Re sid en t i a 1
Existing Land Use: Residential
Size ofparcel(s): Acres: . 52
REZONING SPECIAL USE PERMIT AND WAIVER APPLICANTS (R/S/W)
Proposed Zoning: C 1
Proposed Land Use: C 1
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes No IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? Yes No
IF NO, A VARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes No
VARIANCE, WAIVER AND ADMINISTRATWE APPEAL APPLICANTS (VIW/AA)
V arianceIW aiver of Section( s)
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal of Interpretation ofSection(s):
Appeal of Interpretation of Zoning Map to
of the Roanoke County Zoning Ordinance
<:-1
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Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
RlS/W V/AA R/SfW V/AA RlSfW V/AA
rn Consultation E3i 8 1/2" x II" concept plan EE Application fee
Application Metes and bounds description Proffers, if applicable
Justification Water and sewer application Adjoining property owners
I hereby certify that I am either the owner of the TO or ?WD 's agent ontract purcha er and am acting with t Imowledge and consent
of the owner. ',,-A
" . {,V~ Owner's Si ature
JUSTIFICA nON FOR REWNING, SPECIAL USE PERMIT OR WAIVER REQUEST
2
r-
,
~
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Applicant
Christopher L. Irvine
The Planning Commission will study rezoning, special use pennit or waiver requests to detennine the need and justification for the
change in tenns of public health, safety, and general welfare. Please answer the following questions as thorougWy as possible. Use
additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
I '
Please see attached.
Please explain how the project confonns to the general guidelines and policies contained in the Roanoke County Community
Plan.
Please see attached.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as
the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue.
----.
(~._2..·~)
Please see attached.
JUSTIFICATION FOR VARIANCE REQUEST
Applicant
Christopher L. Irvine
3
111111
lIillI
5-1
IRVINE ACCESS FLOORS, INCD
P. O. Box 21384
Roanoke, Virginia 24018-1384
(540) 989-7535 - FAX (540) 989-7538
February 7, 2005
1. If approved, this rezoning could help set a standard for other small businesses
along the transitional Colonial Ave. corridor. The design plan would keep with
the cUITent residential look and feel of what is left of the existing neighborhood
and could increase interest for other small businesses to also locate to the
corridor thus increasing tax revenues.
2. This project should require minimal alteration to the property. Parking needs
would be minimal for a business of this type. A pre-existing 16 (sixteen) foot
wide "U" shaped driveway in front and adjoining carport to the rear side are more
than enough for the proposed business with its staff of two and no visiting traffic.
3. As stated above, the required changes for the proposed rezoning could be
minimal. The proposed tenant is a small business that oversees design and
installation of access flooring. Thís location would not be used for storage, but
only as an office for a staff of two people. This will not be a show room or
shopping facility.
This business would keep nonnal daytime hours and would be closed on
weekends.
Businesses of this type would be ideal for this type of environment.
DISTRIBUTORS OF Tate ACCESS FLOORING
( - ¡
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PROFFERS
Address of Subject Property: 3663 Colonial Avenue
Tax Map Number:
77.18-4-7
Applicant's Name:
Christopher L. Irvine
Owner's Name:
Glorine C. Largen
PROFFERS
The undersigned applicant/property owner does hereby proffer the following
conditions in conjunction with this rezoning request:
1. Use ofthe property shall be limited to services offered by Irvine Access
Floors, Incorporated, with no showroom, shopping or storage of materials
on site.
2. The existing one-story brick building shall not be enlarged and parking shall
not exceed that required by ordinance.
3. Stonnwater management on the property shall be achieved only by
bioretention methods, including subsurface percolation if necessary.
4. No new asphalt or other comparable impervious surfaces shall be constructed
behind the rear wall of the existing building.
5. Hours of operation shall be limited to 8:00 am to 6:00 pm, Monday through
Friday with no weekend operating hours.
6. Applicable Colonial Avenue Conidor Design Guidelines shall be in effect
with the word "shall" replacing the word "should" as detennined during the
site plan review process.
Applicant:
Christopher L. Irvine
¿7~¿ L
c-
Property Owner:
Glorine C. Largen
¿¡~~/~~
V'
Planning Commission Application Acceptance Procedure
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The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision
Waiver, Public Street Waiver or Special Use Permit petition if the new or additional infonnation is
presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present
at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside
referral agency to adequately evaluate and provide written comments and suggestions on the new or
additional infonnation prior to the scheduled public hearing then the Planning Commission may vote to
continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to
evaluate the new or additional infonnation and provide written comments and suggestions to be included
in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall
consult with planning staff to detennine if a continuance may be warranted.
Name of Petition Christopher L. Irvine
Petitioner's Signature ~ /' /
r
Date 2 / 7 / 05
8
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.:.>-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24,2005
ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 0.52-
ACRE TRACT OF REAL ESTATE LOCATED AT 3663 COLONIAL
AVENUE (TAX MAP NO. 77.18-4-7) IN THE CAVE SPRING MAGISTERIAL
DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE
ZONING CLASSIFICATION OF C-1 WITH CONDITIONS UPON THE
APPLICATION OF CHRISTOPHER L. IRVINE
WHEREAS, the first reading of this ordinance was held on March 22, 2005, and the
second reading and public hearing were held April 26, 2005, and continued to May 24,
2005; and,
WH EREAS, the Roanoke County Planning Commission held a public hearing on this
matter on April 5, 2005; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 0.52
acres, as described herein, and located at 3663 Colonial Avenue (Tax Map Number 77.18-
4-7) in the Cave Spring Magisterial District, is hereby changed from the zoning
classification of R-1, Low Density Residential District, to the zoning classification of C-1,
Office District with conditions.
2. That this action is taken upon the application of Christopher L. Irvine.
3. That the owner of the property has voluntarily proffered in writing the following
conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts:
1
(It
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(1) Use of the property shall be limited to services offered by Irvine
Access Floors, Incorporated, with no showroom, shopping or storage of materials
onsite.
(2) The existing one-story brick building shall not be enlarged and parking
shall not exceed that required by ordinance.
(3) Storm water management on the property shall be achieved only by
bio-retention methods, including sub surfaces percolation if necessary.
(4) No new asphalt or other comparable impervious surfaces shall be
constructed behind the rear wall of the existing building.
(5) Hours of operation shall be limited to 8:00 a.m. to 6:00 p.m., Monday
through Friday, with no weekend operating hours.
(6) Applicable Colonial Avenue Corridor Design Guidelines shall be in
effect with the word "shall" replacing the word "should" as determined during the site
plan review process.
4. That said real estate is more fully described as follows:
Beginning at a point on the northerly side of Bent Mountain Road, N. 530 15'
E. 100 feet from the northeast corner of Bent Mountain Road (Va. Secondary Route
613) and Lanewood Drive, both produced; thence N. 340 00' W. 228.6 feetto a point
on the line of Lot 3; thence with said lot line N. 530 15' E. 100 feet to a point on the
line of W. R. Colwell; thence with the Colwell line S. 340 00' E. 228.6 feet to a point
on the north side of Bent Mountain Road; thence with Bent Mountain Road S. 530
15' W. 100 feet to the Place of Beginning and being a part of Lots 1 and 2, Block 1,
Section 2, Castle Hill Development Map, and being further described as Lot 2-A, as
shown on the map of record in Deed Book 460, page 330, in the Roanoke County
Circuit Court Clerk's Office, and EXCEPTING a parcel conveyed by Deed Book 527,
page 62.
5. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
2
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by
this ordinance.
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Roanoke County N
A
Department of
Community Development
Applicants Name: Christopher L. Irvine
Existing Zoning: R-1
Proposed Zoning: C-1
Tax Map Number: 77,18-4-7
MagisteriaJl District: Cave Spring Area: 0,52
February 9, 2005 No Scale
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PETITIONER:
CASE NUMBER:
Seaside Heights, LLC (Bojangles)
32-12/2004 (Rezoning) & 33-12/2004 (SUP)
Planning Commission Hearing Date: June 7, 2005 (Continued from December 7,
2004)
Board of Supervisors Hearing Date: June 28,2005 (Continued from December
21, 2004)
A. REQUEST
The petition of Seaside Heights, LLC, to rezone .98 acres from C1, Office District to
C-2, General Commercial District and to obtain a Special Use Permit on 2.22 acres
for the operation of a fast food restaurant and drive-thru located at the intersections of
Brambleton Avenue, Colonial Avenue and Merriman Road, Cave Spring Magisterial
District. (Continued by request of the petitioner)
B. CITIZEN COMMENTS
C. SUMMARY OF COMMISSION DISCUSSION
D. CONDITIONS
E. COMMISSION ACTION(S)
F. DISSENTING PERSPECTIVE
G. ATTACHMENTS:
_ Concept Plan _ Vicinity Map
_ Staff Report Other
Janet Scheid, Secretary
Roanoke County Planning Commission
2
·
County of Roanoke
Department of Community Development
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Memorandum
To: Planning Commission
From: David Holladay, Senior Planner
Date: April 25, 2005
Re: May 3, 2005 Public Hearing - Agenda Item 1. 1.
Seaside Heights, LLC / Bojangles has requested that their petition, Agenda Item 1. 1., be
continued until June 7, 2005. The petitioner has contracted a traffic impact analysis ofthe
existing turn lanes and traffic signal timing. The study will not be completed prior to the May 3,
2005 public hearing. Staff recommends continuing the petition until June 7,2005.
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PETITIONER: Fralin & Waldron
CASE NUMBER: 11-5/2005
Planning Commission Hearing Date:
Board of Supervisors Hearing Date:
June 7,2005 (Continued from May 3,2005)
June 28,2005 (Continued from May 24,2005)
A. REQUEST
The petition of Fralin & Waldron, Inc. to rezone approximately 50 acres from AG-3,
Agriculture/Rural Preserve District to R-1, Low Density Residential District for the
construction of single family dwellings with a proffered density of approximately 1.3
dwelling units per acre, located northwest of the 5800 block of Crumpacker Drive and
6200 block of Apple Harvest Drive, Hollins Magisterial District.
(Continued by request of the Planning Commission)
B. CITIZEN COMMENTS
C. SUMMARY OF COMMISSION DISCUSSION
D. CONDITIONS
E. COMMISSION ACTION(S)
F. DISSENTING PERSPECTIVE
G. ATTACHMENTS:
_ Concept Plan _ Vicinity Map
_ Staff Report Other
Janet Scheid, Secretary
Roanoke County Planning Commission
-r~
.
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
Date received:
Received by:
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068
Application fee:
PC/BZA date:
Placards issued:
BOS date:
FAX
Case Number
(540) 776-7155
ALL APPLICANTS
Check type of application filed (check all that apply)
}(J-Rezoning o Special Use o Variance o Waiver o Administrative Appeal
Applicants name/address whip Phone: (540) 774-4415
Fralin ~ Walqron, Ir,t¡;;: Attn: Steve Cl Work:
P. O. BÓK 20069 ' aytor Cell #:
Roanoke, VA 24018-0503 Fax No.: (540) 774-9328
Owner's name/address whip Phone #:
James M. Crumpacker, Jr. , Jean C. Brown, Work:
Dëbià' C. Moore Fax No. #:
c/o 3145 Links Manor Dr., Salem, VA 24153
Property Location Magisterial District: Hollins
Orchards/Read Mountain
Community Planning area:
Tax Map' No.: 039.00-01-01-0000 Existing Zoning: AG3
Portion of
Size ofparcel(s): Acres: 50 Existing Land Use: Vacant
.
REZONING SPECIAL USE PERM/TAND WAIVER APPLICANTS (R/S/W)
Proposed Zoning: to R-1
Proposed Land Use:
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes ro No 0 IF NO, A V ARlANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? Y es ~ No D
IF NO, A V ARlANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes D NoD
VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AA)
VarianceIWaiver ofSection(s) of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal ofInterpretation of Section(s): of the Roanoke County Zoning Ordinance
Appeal of Interpretation of Zoning Map to
Is the application complete? Please check if enclosed, APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE,
RISIW v /AA RISIW V / AA RISIW v / AA
rn ConsultJItion Eii 8 1/2" x 11" concept plan ~ Application fee
Application Metes and bounds description Proffers, if applicable
Justification Water and sewer application Adjoining proµ:rty owners
I hereby certify that I am either tbe owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent
of the owner. "Ç"'U-L.vli'I'\........ \J.rv~, :t:;1' ~sr~~1d~
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JUSTIFICA TION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST
Applicant
Fralin & Waldron, Inc.
The Planning Commission will study rezoning, special use permit or waiver requests to detennine the need and justification for the
change in tems of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use
additional space ¡fnecessary.
1. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found
at the beginning of the applicabJe zoning district classification in the Zoning Ordinance.
The subject site is suitable for low-middle density residential development,
due to its proximity to similar zoned property, its topography, and the' -'
a~ailability'bfpublicatilities and streets. This request will allow for the
~. logical extension of these features to permit single family development. The
newly adopted Community Plan supports this request as this area is identified
as residential.
2. Please e plain how the project conforms to the general guidelines and policies contained in the Roanoke County
Community Plan.
This request complies with the County of Roanoke's newly adopted land use
maps showing the subject prop~rty as Neighborhood Conservation.
3. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area,
as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire
and rescue.
Impact on the subject property will include excavation work, including utility
installation. Impact of this work on adjoining property is expected to be
minimàl~': This request will have a limited impact on schools, fire and rescue,
as well as parks and recreation.
3
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I CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to I imit the future
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County pennitting
regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit.
Site plan and building pennit procedures ensure compliance with State and County development regulations and may require
changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use penn it or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations,
A concept plan is required with all rezoning, special use permit, waiver and variance applications, The plan should be prepared
by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning
Division staff ma exem t some of the items or su est the addition of extra items, but the followin are considered minimum:
ALL APPLICANTS
a. Applicant name and name of development
b, Date, scale and north arrow
c. Lot size in acres or square feet and dimensions
d, Location, names of owners and Roanoke County tax map numbers of adjoining properties
e. Physical features such as ground cover, natural watercourses, floodplain, etc,
f, The zoning and land use of all adjacent properties
g. All property línes and easements
h. All buildings, existing and proposed, and dimensions, floor area and heights
I. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
J, Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS
k, Existing utilities (water, sewer, stonn drains) and connections at the site
I. Any driveways, entrances/exits, curb openings and crossovers
m. Topography map in a suitable scale and contour intervals
n. Approximate street grades and site distances at intersections
o. Locations of all adjacent fire hydrants
p, Any proffered conditions at the site and how they are addressed
q, If project is to be phased, please show phase schedule
I certify that an items required in the checklist above are complete.
Sign'm,~¥,,,/;r· ~
s.... 25. Oç
Date
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Planning Commission Application Acceptance Procedure
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision
Waiver, Public Street Waiver or Special Use Permit petition if the new or additional infonnation is
presented at the public hearing, If it is the opinion of the majority of the Planning Commissioners present
at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside
referral agency to adequately evaluate and provide written comments and suggestions on the new or
additional information prior to the scheduled public hearing then the Planning Commission may vote to
continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to
evaluate the new or additional infonnation and provide written comments and suggestions to be included
in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall
consult with planning staff to determine if a continuance may be warranted.
Name of Petition:
5~;", '*' \JcJ~W\ ,-::J;.(..
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Petitioner's Signature:
Date:
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FRALIN AND WALDRON, INC.
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HAND DELIVERED
March 25,2005
Ms. Janet Scheid, Chief Planner
COUNTY OF ROANOKE
Department of Community Development
P. O. Box 29800
Roanoke, Virginia 24018
RE: CRUMPACKER REZONING APPLICATION
50 ACRES/A PORTION OF TAX MAP No. 039.00-01-01-0000
Dear Janet:
Enclosed, please find a complete application requesting a rezoning from the current AG-3
designation to R-l for the above referenced property. Also enclosed is a check for $1,415.00
($415.00 + $1,000 ($20 x 50 acres).
We believe this request is a logical continuation of R-l development at the Orchards. This
request is also consistent with surrounding zoning, and is in compliance with the County's newly
adopted Community Plan.
Please contact me immediately with any questions, comments, or if additional infonnation is
needed.
We look forward to working with you and your staff on this request.
Respectfully Submitted,
step! Cl~?
Vice President - Development
SMC/nlm
EncJosures
Cc: Stephen Lemon, Esquire
Tom Dale, Lumsden Associates, PC
P,O, Box 20069· 2917 PENN FOREST BOULEVARD, S,w. . ROANOKE, VIRGINIA 24018-0503 . TELEPHONE 540-774-4415 . FAX 540-774-4582
T-~
Western Virginia Water Authority
Water/Sewer Availability Application
Date: ~
Applicant: F~'-\N A¡.!D w'A\..~, nlc::.
Mailing Address: p. D. BoK Zoob't
lZoAt.t,*-e VA 2.'-\0\8
Phone: ('5Qo) 11~ - LN It;
Cell:
Fax: (S4o)11\.{-~~Z8
Property Address:
City or County: ROAl'olo\Le CoJ..l-ry
Tax Map Number(s): ":?f\.oo - l- \
Development (Subdivision) Name: THE. Or.~- C~\JMPAC~ TFAct"
Single Residential, Duplex, Multi-Residential, Subdivision, or
Commercial Facility?
'?1J-1~l-6. FAt--\\'-Y Sve,DIY\$\ct-l
Water Meter Size Requested: MA)(\Mvt--\. E:l..E;VAT\,," To ~
Sewer Lateral Size Requested: 7~tz.V~t7 ~ 11330+/-
COMPLETE THE FOllOWING FOR
NON-RESIDENTIAL AND MULTI-RESIDENTIAL SERVICES
Domestic Flow Required? .... GPM
.... (Attach completed "Sizing Water Service Lines and Meters" Form AND "Non-Residential Sanitary Sewer
Checklist", blank forms available on website under "Engineers" section)
Is Building to be Sprinkled? YES / NO
Minimum Fire Flow Required?
GPM
Return to: Jamie Morris, Engineering Coordinator, Phone: 540-853-1588
Via Mail- 2012 South Jefferson Street, Suite 200 Roanoke, VA 24014
Fax: 540-853-1017
E-mail: Jamie.morris(â)westernvawater.org
Website: westernvawater .org
Rev. 12/09/04
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OPTION AGREEMENT
THIS OPTION AGREEMENT is made this.f f-h day of November, 2004, between
FRALW AND WALDRON, Wc., hereinafter referred to as the "Optionee" and JAMES M.
CRUMPACKER, JR., JEAN C. BROWN and DEBRA C. MOORE, hereinafter collectively
referred to as the "Owner."
WITNESSETH:
That the Owner, for and in consideration of the Option Price (as defined below) and the
exchange of covenants hereafter set out does hereby give and grant to the Optionee and it's
successors or assigns the exclusive option to purchase all that certain plot, piece, or parcel ofland
identified as a 237 acre, more or less, tract located in Roanoke and Botetourt Counties, Virginia
identified as Roanoke County tax map #39.00-01-01 and shown on Exhibit A (the "Property")
attached hereto and incorporated herein by reference, subject to the following provisions and
tenns:
I. Option Price.
(a) Optionee agrees to pay to Owner an amount equal to $18,000 (the "Option
Price"), receipt of which is hereby acknowledged, as consideration for the Owner granting to
Optionee the exclusive right and option (the "Option") to purchase the Property upon the tenns
and conditions set forth in this Agreement.
(b) If the Option is exercised, the Option Price (including any additional funds
paid to extend the Option Period in accordance with Section 2(b )) will be applied to the Purchase
Price (as defmed below). If the Option is not exercised, it is agreed as follows: If Optionee elects
to terminate the Option within 90 days of signing this document, the entire $18,000 fee above
shall be returned to Optionee. If Optionee fails to terminate this Option within 90 days following
the date of this document, but then fails to exercise this Option in accordance with the terms
hereof, the Owner shall return 40% ofthe Option Price and retain 60% ofthe Option Price,
except as set forth below.
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(c) Except as set forth in Section I (b), the Option Price shall be
non-refundable unless this Agreement is breached by the Owner, in which case the entire Option
Price shall be refunded to the Optionee.
2. Tenn of Option.
(a) The Tenn ofthis Option shall commence on the date hereof and expire at
12:00 midnight, Eastern Time, on May 1, 2005, unless extended in accordance with Section 2(b)
(together with any extensions, the "Option Period").
~DI
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(b) Optionee has the right to extend the Option Period for an additional three
(3) month to 12:00 midnight, Eastern Time, on August 1,2005. If Optionee elects to extend the
Option Period, Optionee shall provide notice in writing to Owner prior to the expiration ofthe
initial Option Period in the same manner as described in Section 3. In the event Optionee should
extend the Option Period for an additional three months and as a condition precedent to the
extension of the Option Period, Optionee shall pay to Owner an additional $7,000, which amount
shall be added to and treated as part of the Option Price. If Optionee does not exercise the
Option, after extending the Option Period for said three months, Owner shall retain 60% of the
$7,000 and 60% of the initial Option Price of$18,000, and promptly return 40% of the $7,000
and 40% of the initial Option Price to the Optionee.
3. Exercise of Option.
(a) Optionee may exercise the Option at any time during the Option Period by
written notice to Owner at which time this Option Agreement shall become a binding contract to
purchase the Property in accordance with the tenns hereof.
(b) In the event the Option is exercised, the closing shall occur within 30 days
after the date on which the Owner receives notice of Optionee's exercise of the Option, at such
time and place as may be included in the notice of exercise of the Option.
(c) Exercise shall be effective if Optionee either (i) mails the notice of
exercise by certified mail, return receipt requested, during the Option Period, addressed to the
Owner at the address set forth below, or (Ü) hand delivers the notice of exercise to the Owner
during the Option Period at the address set forth below.
4. Terms of Purchase. In the event the Option is exercised by the Optionee, the
following terms and conditions shall apply to the sale of the Property:
(a) The purchase price for the Property shall be ~(the ''Purchase
Price"). As set forth in Section 1(b), if the Optionee exercises the Option, the Option Price shall
be applied towards the Purchase Price.
(b) Title shall be transferred to Optionee by general warranty deed in fee
simple title, free of all liens and encumbrances except current year's property taxes, and any
existing easements and restrictions which do not render the Property unusable for the intended
use or make title not marketable.
(c) Taxes will be prorated as of the closing date.
5. Inspection of Property. Optionee or its agents may go on the Property during the
contract term for the purpose of conducting soil tests, planning and surveying, provided,
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however, that they shall not unreasonably disturb the Property and shall use their best efforts to
minimize any disturbance to the Property.
6. Environmental Matters.
(a) To the best of their knowledge and except as described below, Owner
warrants that since they have owned the Property there have been no hazardous or toxic wastes
stored, dumped or placed on the Property and that to the best oftheÍr knowledge, prior to their
ownership, no such hazardous or toxic wastes were stored, placed or dumped on the Property.
Owner will sign an affidavit to this effect as part of the closing documents, which representations
will survive closing. The foregoing notwithstanding, Optionee acknowledges that Owner may
have used portions of the Property to dispose of certain products and materials used as part of its
agricultural operations conducted on the Property and that Optionee has used portions of the
property to dispose of certain products and materials used as part of its construction operations
conducted adjacent to the Property. .
(b) Optionee shall be provided with the opportunity to conduct an
environmental inspection of the Property within ninety (90) days of the date hereof, which
inspection shall be governed by the following tenns and conditions:
(i) If said environmental inspection shows any conditions on the
Property that, in the reasonable judgment of an environmental consultant, would cost in excess of
$50,000 in the aggregate to remediate, Optionee shall have the right and option to tenninate this
Option and to obtain a full refund of the Option Price.
(ii) If said environmental inspection does not show conditions on the
Property that, in the reasonable judgment of an environmental consultant, would cost in excess of
$50,000 in the aggregate to remediate, then this Section 6(b) shall become void and the
remainder of this Option shall continue to be binding on the parties in accordance with its tenns.
(iii) Optionee shall notify Owner of any such environmental conditions
on the Property, which environmental conditions shall be described in said notice with sufficient
detail so as to be reasonably identifiable, within ninety (90) days of the date hereof. To the
extent no such notice is received by Owner within said ninety-day period with respect to a given
environmental condition, Optionee will be deemed to have waived any right to object to such
environmental condition. In the event no notice is received by Owner within said ninety-day
period with respect to any environmental conditions, there will be deemed to be no
environmental conditions on the Property and Section 6(b )(ii) shall be deemed to apply.
(c) Unless this Agreement is tenninated in accordance with Section 6(b)(i),
any and all claims against the Owner for any condition on the Property that violates any
environmental laws shall be waived at the conclusion of the ninety-day period described in
9937.wPD-3 999-999
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Section 6(b) and again at closing. Owner shall reasonably cooperate with Optionee in the event
Optionee conducts an environmental inspection of the Property.
7. Zoning Matters. Owner agrees to cooperate with Optionee, at Optionee's sole
expense, in signing any necessary applications for zoning or subdivision approval.
8. Closing Costs. Owner shall not be responsible for payment of any closing costs,
except those closing costs customarily assumed by the seller in real estate transactions in
Roanoke, Virginia.
9. Binding Agreement. The parties acknowledge and agree that this contract shall be
binding upon them and their respective heirs, successors or assigns.
10. No Real Estate Conunission. Optionee and Owner agree that no real estate
commission will be paid.
11. Notice. Addresses of the parties for purposes of delivering notices are:
Owners:
Mr. James M. Crumpacker, Jr.
3145 Links Manor Drive
Salem, Virginia 24153
Mr. Alexander 1. Saunders
Wood, Ro gers PLC
P.O: Box 14125
Roanoke, VA 24038-4125
Optionee:
c/o Andrew C. Kelderhouse
Fralin and Waldron, Inc.
2917 Penn Forest Boulevard
Post Office Box 20069
Roanoke, VA 24018-0503
12. Waiver. Any waiver of any item or condition hereof must be in writing and
signed by the parties hereto to be effective. The waiver of any term or condition of this
Agreement shall not be construed as a waiver of any other term or condition.
13. Governing Law. . The validity, interpretation and performance of this Agreement
shall be governed by and construed in accordance with the laws of the Commonwealth of
Virginia, except Virginia's choice oflaws provisions.
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14. Entire Agreement. This Agreement supersedes all prior agreements or
understandings between the parties hereto, whether verbal or in writing, and there are no other
agreements or understandings, written or oral, between the parties regarding this Agreement, the
exhibits or addenda other than as set forth herein.
IN WITNESS WHEREOF, the Owners have hereunto set their hands and seals and the
Optionee has caused this contract to be executed by its duly elected and authorized officers.
OWNER:
~ /V ,
u¿. tlf. LrU-t-'1y-a4~, (j.¡.
I· es M. Crumpacker, Jr. / "
~~
Je . Brown
ê, ;¿) IlÞúfrL
f)~ 0-- (I. 'ì1ttJrJ'W
Debra C. Moore
OPTIONEE:
FRALIN AND WALDRON, INe.
B
RKE# 0869937.wPD-3. 999-999
5
f-
TAX paoo-OI-09.oo
PROPERTY Of
IJA nUJA H. BRADSHAW ¡¡¡USÆE
ZONED R 1
o 300
~
GRAPHIC SCALE
600 900
I I
( DI FEET )
inch 600 it.
--
1.500
\\~
\
\
\
\
TAX 139.00-01-01,00
PROPERTY Of
JAMES IJ, CRUIIPACXER .R., .£AN C. BROr.N
AND DEBRA C. IJOOI/£
ZONED AG-J
ASS£SS£D IN BOTITOURT C()UNTY \
PARCEL IJ07(A)2S4
PROPERTY Of \
Fd:W COUIlUNfTY DnfiOPIJ£NT CDRPORAnON \--
ZONED A-I
~PROPOS£D WA7£11 TANK
TAX /4O,05-01-JI.00
PRDPfRTY Of
ROANM Co. BOARD Of SUPERVISORS
ZONED AG-J
TAX /40.01-01-04.00
PRDPfRTY Of
Fd:W C()IJIJUNITY D£'ÆLOPIJENT CORPORA TION
ZONED AG-J
CONCEPT PLAN SHOWING
FUTURE SECTIONS OF
"THE ORCHARDS"
FOR THE PROPERTY OF
JAMES M. CRUMPACKER JR., JEAN C. BROWN
AND DEBRA C. MOORE
FOR THE BENEFIT OF
FRAliN AND WAWRON, INC.
SITUA TED ALONG CIDERHOUSE DRIVE
ROANOKE COUNTY, VIRGINIA
DATE:
1" = 600'
LUMSDEN ASSOCIATES, P.C.
ENG I NEERS-SUR VEY ORS-PLANNERS
ROANOKE, VIRGINIA
March 23, 2005
SCALE:
CO MM. NO.:
03-324
4664 BRAMBLETON AVENUE
P.O. BOX 20669
ROANOKE, VIRGINIA 2401 B
PHONE: (540) 774-4411
FAX: (540) 772-9445
E-MAIL: MAIL@LUMSDENPC.COM
SHEET 1 OF 3
1:\2003 \ 03324 \eng\ 03324prelim-hb.dwg
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CONCEPT PLAN SHOWING t\ \ ~\ ~ ~ \V..$;~ / ~ i J / ~!.f/J ~f--
FUTURE SECTIONS OF ....... \\ \\ /\ Ç/ I ì I' r\ q r \ 1 1 .1,
"THE ORCHARDS" -' ~" \ .J X t 'Y J I I ø \\lJu) ~ -Y (])
FOR THE PROPERTY OF J I / / \ /} _;/--- b v:-+ \ ~Yy J \
JAMES M. CRUMPACKER JR., JEAN C. BROWN II (( \9\" ~~~-~F /1/\ J\ (1\
AND DEBRA C. MOORE I \ , \ " ii,\), .....] r ~ T \ 1 I $, ¡ Ii I I "- '
FOR THE BENEFIT OF GRAPHIC SCALE
FRAliN AND WAWRON, INC. 0 200 400 600 1.00C
SITUA TED ALONG CIDERHOUSE DRIVE ~ I ( I I
DI FEET )
ROANOKE COUNTY, VIRGINIA 1 inch = 400 ft.
DATE:
1 " = 400'
LUMSDEN ASSOCIATES, P.C.
ENG I NEERS-SUR VEY ORS-PLANNERS
ROANOKE, VIRGINIA
March 23, 2005
SCALE:
COMM, NO,:
03-324
4664 BRAMBLETON AVENUE
P.O, BOX 20669
ROANOKE, VIRGINIA 24018
PHONE: (540) 774-4411
FAX: (540) 772-9445
E-MAIL: MAIL@LUMSDENPC.COM
SHEET 2 OF 3
f: \2003 \ 03324 \ eng\ 03 32 4prelim-hb.dwg
l
SITE AND ZONING TABULATIONS:
TAX MAP I 39.00-01-01.00
CURRENT ZONING: AG-3
PROPOSED ZONING: R-1
PROPOSED USE: SINGLE FAMIL Y DWElliNGS
NOTES:
1. ALL LOTS WITHIN THIS SUBDIVISION SHALL BE SERVED BY
WESTERN VIRGINIA WA ÆR AUTHORITY WA TER AND SANITARY
SE'rtfR SYSÆMS.
2. STORMWA TER MANAGEMENT FACILlnES TO BE DESIGNED IN
ACCORDANCE WITH ROANOKE COUNTY. DEQ, AND U.S. ARMY
CORPS OF ENGINEERS REGULA nONS.
3. ALL LOTS WITHIN THIS SUBDIVISION SHALL BE SERVED BY
PUBLIC ROADS. ROADS SHALL BE DESIGNED IN ACCORDANCE
TO IIDOT STANDARDS INCLUDING WIDTHS, PAVEMENT DESIGN
AND ROAD GRADES.
CURRENT OWNERSHIP:
JAMES M. CRUMPACKER, JR., JEAN C. BROWN '" DEBRA C. MOORE
C/O 3145 LINKS MINOR DRIVE
SALEM, VA 24153
APPLICANT:
FRALIN AND wALDRON, INC.
PO BOX 20069
ROANOKE, VA 24018
SIÆ ACREAGE TO BE REZONED: 50.1 ACRES
MINIMUM FRONTAGE: 60'
MINIMUM LOT SIZE: 7,200 SF
MINIMUM SE7BACKS
FRONT: 30'
SIDE: la'
REAR: 25'
ON·SITE TRAFFIC ANAL YSIS:
CURB- TO-CURB
ROAD WIDTH
RIGHT-Of-WAY
WIDTH
36'
36'
28'
28'
28'
28'
44'
44'
40'
40"
40"
40'
OFF·SITE TRAFFIC ANAL YSIS:
CURB-TO-CURB
ROAD WID TH
RIGHT-Of-WAY
WID TH
36'
36'
36'
38'
36'
36'
36'
35'
36'
44'
44"
44'
50"
50"
50"
50'
50'
50'
ROAD SEcnON VEHIClE TRIPS
PER DA Y
CtDERHOUSE DRIVE POINTS A-B 720
CtDERHOUSE DRIVE B-D 490
CtDERHOUSE DRIVE D-E 60
ROAD 'A" B-C 220
ROAD "B" D-F 110
ROAD "B" D-G 220
ROAD SEcnON VEHIClE TRIPS
PER DA Y
CRUMPACKER DRIVE POINTS A-W 1,170
CRUMPACKER DRIVE W-X 1,320
CRUMPACKER DRIVE X-Y 1,560
CRUMPACKER DRIVE Y-Z 2,160
APPLE HARVEST DRIVE W-S 0
APPLE HARVEST DRI'Æ S-T 80
APPLE HARVEST DRIVE T-U 180
APPLE HARVEST DRIVE u-v 340
APPLE HARVEST DRIVE v-y 560
CONCEPT PLAN SHOWING
FUTURE SECTIONS OF
"THE ORCHARDS"
FOR THE PROPERTY OF
JAMES M. CRUMPACKER JR., JEAN C. BROWN
AND DEBRA C. MOORE
FOR THE BENEFIT OF
FRALIN AND WALDRON, INC.
SITUA TED ALONG CIDERHOUSE DRIVE
ROANOKE COUNTY, VIRGINIA
DATE:
SCALE:
COMM, NO.:
f:\2003\ 03324 \ena\03324Drelim-hb.dwD
March 23, 2005
LUMSDEN ASSOCIATES, P.C.
ENGI NEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
NONE
03-324
SHEET 3 OF 3
4664 BRAMBlETON AVENUE
P,O. BOX 20669
ROANOKE, VIRGINIA 24018
PHONE: (540) 774-4411
FAX: (540) 772-9445
E-MAil: MAll@lUMSDENPC.COM
-r~
Comm: 2003-324
The following is a deed description for property being portion of Roanoke County Tax
#39.00-01-01 to be rezoned from AG-3 to R-1, being property of James M. Crumpacker,
Jr., Jean C. Brown and Debra C. Moore. Applicant for said rezoning is Fralin and
Waldron, Inc. The description is as follows:
BEGINNING at a point on the northerly boundary of property ofF&W Community
Development Corporation, Roanoke County Tax #40.01-01-01, said point also being the
northeasterly corner of property of April G. Lail, Roanoke County Tax #39.12-2-24;
thence leaving F&W Community Development Corporation and with April G. Lail, N
57° 11' 19" W, passing the northwesterly corner of said property at 405.82 feet and
thence with northerly boundary of Douglas R. and Karen S. Carter, in all 931.93 feet, to a
point, said point being the northwesterly corner of property of Douglas R. and Karen
S.Carter; thence leaving Carter and with 12 new zoning lines through the property of
James M. Crumpacker, Jr., Jean C. Brown and Debra C. Moore, as follows; thence N 19°
24' 48" E, 995.03 feet to a point; thence N 32° 06' 31" W, 311.90 feet to a point; thence
N 37° 04' 08" E, 570.32 feet to a point; thence S 71 ° 29' 13" E, 819.85 feet to a point;
thence S 49° 24' 25" E, 85.49 feet to a point; thence S 05° 23' 07" E, 94.24 feet to a
point; thence S 50° 25' 18" E, 57.49 feet to a point; thence S 21' 29' 23" E, 101.54 feet
to a point; thence S 43° 13' 14" E, 142.14 feet to a point; thence S 18° 48' 17" W, 230.83
feet to a point; thence S 13° 12' 34" E, 172.58 feet to a point; thence S 48° 34' 02" E,
189.64 feet to a point, said point located on the northerly boundary of property ofF&W
Community Development Corporation; thence with F&W Community Development
Corporation, S 40° 48' 09" W, 905.62 feet to a point, said point being the northeasterly
corner of Roanoke County Board of Supervisors Property, Roanoke County Tax #39.00-
01-01.1; thence leaving F & W Community Development Corporation and with Roanoke
County Board of Supervisors for the following 4 courses, N 09° 11' 29" W, 130.55 feet
to a point; thence N 39° 02' 52" W, 151.65 feet to a point; thence S 37° 35' 27" W,
116.97 feet to a point; thence S 37° 59' 02" E, 246.85 feet to a point, said point located
on the northerly boundary ofF&W Community Development Corporation; thence
leaving Roanoke County Board of Supervisors and with F&W Community Development
Corporation, S 40° 48' 05" W, 375.22 feet to the place of BEGINNING and containing
50.1 acres.
T-3
PETITIONER:
CASE NUMBER:
KTP,LLC
8-4/2005
Planning Commission Hearing Date: May 3,2005 (Continued from April 5, 2005)
Board of Supervisors Hearing Date: May 24, 2005 (Continued from April 26, 2005)
A. REQUEST
The petition of KTP, LLC to obtain a Special Use Permit for the construction of mini-
warehouses on 5.602 acres, located at 1918 Washington Avenue, Vinton Magisterial
District.
B. CITIZEN COMMENTS
None,
C. SUMMARY OF COMMISSION DISCUSSION
Ms. Janet Scheid presented the staff report. Mr. Azar summarized the community
meeting held on April 28 and said the meeting gave him an opportunity to meet with the
developer and project engineer and review some of his concerns. The developer has
now submitted a revised plan showing one less building, placement of monument style
sign and location of stormwater facilities.
Petitioner presented a power point program showing the details of his development plan.
D. CONDITIONS
1. The site shall be developed in substantial conformance with the plan for KTP,
LLC Mini Storage, dated May 2, 2005.
2. Maximum building height shall be 16 feet.
3. Building exterior colors shall be sand/light tan and dark green.
4. Building roof pitch shall be a minimum of 4: 12.
5. Signage shall be monument style, and per the standards in the C1 zoning
district.
E. COMMISSION ACTION(S)
Mr. Azar then made the motion to recommend approval of the special use permit with
conditions. The motion carried 4-0.
F. DISSENTING PERSPECTIVE
None.
G.
ATTACHMENTS:
_ Concept Plan
_ Staff Report
_ Vicinity Map
Other
Janet Scheid, Secretary
Roanoke County Planning Commission
3
1-3
I .
County of Roanoke
Department of Community Development
Memorandum
To: Steve Azar, Vinton Planning Commissioner
Planning Commission
From: David Holladay, Senior Planner
Date: May 3, 2005
Re: KTP, LLC - Special Use Pennit petition for Mini-warehouse development
On April 5,2005 the Planning Commission held a public hearing for a Special Use Pennit for
mini-warehouses, on the petition of KTP, LLC. The petition was continued by the Planning
Commission in order for the developer to present more infonnation about the site development,
stonnwater management and buffer yards.
A community meeting was also requested. One citizen, plus the Vinton representatives, Mr.
Altizer and Mr. Azar attended, as well as county staff attended the April 28 meeting. The
meeting gave the developer and his engineer an opportunity to present a revised development
plan for the proposed mini-warehouse facility.
The revised plan shows one less building along W ashington Avenue. That building is replaced
by stonnwater detention facilities along the western and southern boundaries. The discharge
from the pond would be toward an existing concrete ditch along Washington A venue. The
northern-most building(s) are now located a minimum of30 feet from northern property line,
thus reserving a minimum 30-foot setback for a required buffer yard where the site adjoins the
Rl zoning district. The total area of proposed buildings has decreased from 95,200 to 81,700
square feet. The general location of a proposed monument style sign is also depicted.
During the April 5 public hearing, the colors and style of the buildings were discussed. The
petitioners plan to construct buildings with a 4:12 roof pitch, with sand/light tan colored walls
and roof, and dark green storage unit doors.
If the Planning Commission decides to forward this petition to the Board of Supervisors, the
conditions on the following page should be considered.
KTP, LLC Mini Storage
Suggested Conditions for Special Use Permit
1) The site shall be developed in substantial conformance with the concept plan for KTP, LLC
Mini Storage, dated 4/26/05.
2) Maximum building height shall be 16 feet.
3) Building exterior colors shall be sand/light tan and dark green.
4) Building roof pitch shall be a minimum of 4:12.
5) Signage shall be monument style, and per the standards in the C 1 zoning district.
¡:3
2
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STAFF REPORT
I=-3
Petitioner:
KTP-LLC
Request:
Special Use Permit for Mini-warehouses
Location:
1900 Block Washington Avenue
Vinton
Magisterial District:
Proffered/S uggested
Conditions:
1. The site shall be developed in substantial conformance with the concept
plan for KTP,LLC Mini Storage, dated 2/16/05, with the exception that
type C screening and buffering shall be required where the site adjoins
Goode Park, and type A screening and buffering shall be required to the
north and west side oftax parcel #061.15-01-01.
2. The storage buildings shall have a 12-4 pitch roof, and a maximum
height of 16 feet.
3. Exterior colors of the buildings shall be sand/light tan and dark green.
EXECUTIVE SUMMARY:
KTP-LLC proposes to construct a mini-warehouse facility on 5.602 acres zoned C2, General
Commercial District. Eight buildings with a total building area of95,200 square feet are
proposed. The property is located in the 1900 block of Washington Avenue, adjacent to East
Vinton Plaza shopping center. Access would be via a driveway entrance from East Vinton Plaza.
The site is designated Core in the 1998 Roanoke County Community Plan. The Core designation
is given to areas where high intensity urban development is encouraged. Encouraged land use
types are general retail and personal services; office and institutional uses; and limited industrial
uses. Access to the site will be through an existing shopping center development. The shopping
center main entrance is a signalized intersection on W ashington Avenue. The proposed
commercial use type is generally consistent with the policies and guidelines of the Community
Plan.
1. APPLICABLE REGULATIONS
Mini-warehouse facilities are allowed by Special Use Permit in the C2, General Commercial
District.
No commercial entrance permit will be required, since no access driveway is proposed from a
public street.
Site development review is required to ensure compliance with applicable Roanoke County
standards.
I
2.
ANALYSIS OF EXISTING CONDITIONS
7-~
Background - A special use pennit for mini-warehouses on this property was approved by the
Roanoke County Board of Supervisors in November 1997. No action was taken to develop the
site under the previous special use pennit, and the pennit expired. Special use pennits become
null and void two years after approval if the development is not commenced.
In approving the previous special use pennit on the property, the Board of Supervisors imposed
conditions requiring confonnance with a concept plan, as well as screening and buffering from
the adjoining medical center (nowaday care center), and limiting building height. If the
Planning Commission recommends approval of this petition, staff suggests similar conditions.
TopographyNegetation - The topography ofthe site is relatively flat and appears to have been
graded at some point in the past. The site is elevated from Washington Avenue and Goode Park.
Vegetation consists of a mix of trees and some open grassy areas. Wooded hillsides on Goode
Park help to buffer the developed park area from the petitioner's commercial property.
Surrounding Neighborhood - Roanoke County's Goode Park adjoins to the north and is zoned
R1, Low Density Residential District. All other surrounding properties are zoned C2, General
Commercial District. Property to the east contains a shopping center and day care center.
Properties to the south, across Washington Avenue contain small commercial businesses. A
skating rink adjoins to the west.
3. ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture - The petitioner's concept plan shows 8 storage buildings, ranging in
size from 4,800 square feet to 15,200 square feet. Total building area proposed is 95,200 square
feet. A manager's office is proposed in the building nearest the site entrance. The concept plan
shows thirty foot wide driveway aisles between the buildings, and twenty five foot driveway
aisles around the perimeter. The concept plan does not show a required buffer yard along the
northern boundary where the property adjoins a R1 zoning district. However, the site appears to
have ample space for the development to confonn with applicable zonmg ordinance use and
design standards for mini-warehouses.
The concept plan lists building height at sixteen feet. According to the petitioner, this is the peak
height of the buildings. The building roofs would have a 12-4 pitch. Building and roof color is
proposed to be a sand/light tan color, with dark green doors on the storage units. The Planning
Commission may wish to impose conditions requiring these design elements of roof pitch, and
building and door colors.
Underground stonnwater management facilities are proposed.
Access/Traffic Circulation - Access is proposed via a driveway entrance from East Vinton Plaza
shopping center parking lot. No driveway entrance is proposed from W ashington Avenue.
Traffic generated from the site would have minimal impact to surrounding streets.
Fire & Rescue/Utilities - Fire and rescue service will be provided by the Vinton station. Public
water and sewer services for the manager's office will be provided by the Town of Vinton.
2
4.
CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
{-3
The site is designated Core in the 1998 Roanoke County Community Plan. The Core designation
is given to areas where high intensity urban development is encouraged. Encouraged land use
types are general retail and personal services; office and institutional uses; and limited industrial
uses. Access to the site will be through an existing shopping center development. The shopping
center main entrance is a signalized intersection on Washington A venue. The proposed
commercial use type is generally consistent with the policies and guidelines of the Community
Plan.
5. STAFF CONCLUSIONS
KTP-LLC proposes to construct a mini-warehouse facility on 5.602 acres zoned C2, General
Commercial District. Eight buildings with a total building area of 95,200 square feet are
proposed. Access would be via a driveway entrance from East Vinton Plaza shopping center.
The site is designated Core in the 1998 Roanoke County Community Plan. The proposed
commercial use type is generally consistent with the policies and guidelines of the Community
Plan.
If the Planning Commission recommends approval of the petition, staff suggests the following
conditions:
1. The site shall be developed in substantial confonnance with the concept plan for KTP,LLC
Mini Storage, dated 2/16/05, with the exception that type C screening and buffering shall be
required where the site adjoins Goode Park, and type A screening and buffering shall be required
to the north and northwest side of the day care center on tax parcel #061.15-01-01.
2. The storage buildings shall have a 12-4 pitch roof, with a maximum height of 16 feet.
3. Exterior colors of the buildings shall be sand/light tan and dark green.
CASE NUMBER:
PREPARED BY:
HEARING
DATES:
08-04/2'005
David Holladay
PC: 4/5/05
BOS: 4/26/05
3
1-3
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Only
Date received:
.2
~eceived by:
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
Application fee:
L{O ,CO
Placards issued:
Check type of application filed (check all that apply)
Rezoning /' Special Use Variance
ê.u Iv-t-~vt":
/1-1 e- f-- f 4" k-ì '^ 5
Turnpike, Suite C
24540
Waiver Administrative Appeal
Owner's name/address wlzip
Carilion Medical Center
1315 Second Street, 3rd
P,J-6o)i..l1...:,gS
[~....... v.¿ vA _
I ")....~/o:2.5
Floor
Phone: 434-836-5009
Work:
Cell #. Li 3Lt -- J{)3~ ,;)0'7 n
Fax No.: 434-836-4993
Phone #: 540 - 98 1 - 7 734
Work:
Fax No. #:
Applicants name/address wlzip
KTP, LLC
2725 Franklin
Danville, VA
Propertv Location
Washington Avenue
I c¡ 00 ó'/o<::-k
Tax Map No.: . ,.,h
061.15-01-01.lí1-0000
Magisterial District:
Vinton
Community Planning area: ·V·{ ~ h.
Existing Zoning:
C2
L 2 ( ç l ~G.-¡ '" \
Mini Storage Facility
s the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes No IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? @ No
IF NO, A VARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes
VarianceIWaiver of Section(s)
/1.1 / A
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal of Interpretation of Section(s):
Appeal of Interpretation of Zoning Map to
of the Roanoke County Zonig Ordinance
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE
ITEMS ARE MISSING OR INCOMPLETE.
R/S/W V / AA R/SfW V / AA R/SIW V / AA
m Consultation H 8 1/2" x 11" concept plan ~ Application fee
/" Ap~licati~n /v . Metes and bounds des~ri~tion ¡I,' A Pr~~er.s, if applicable
../" JustificatIOn ! Water and sewer apphcatlOn ./ AdJommg property owners
I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and
consent of the owner.
2
Owner's Signature
/-3
KTP LLC / . ß / 17' /. ..
Applicant ' Þ,. /í(-e-~ íð:/#' "".1 .
0",,-...-: C~;. l.;'" M.( J~ ~ oJ C~ h.... b.. : 61.....;,.,.,. ~..r" ~
The Plarnúng Commission will study rezoning, special üše ];iñnit or waiver requestS to detennine the need and justification for
the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible.
Use additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
This property received a special use permit for the requested use in
1999. Delay in project completion requires a new request. No change
in use from previous approved special use permit is requested.
Please explain how the project confonns to the general guidelines and policies contained in the Roanoke County Community
Plan.
Planned mini warehouse use requires special use permit but conforms
with approved uses for current zoning.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well
as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue.
No significant impact on other public services and facilities are
anticipated. Impact on adjoining properties is minimal. Low water
and sewerusage is anticipated. No change in traffic signalizations
for area are needed. Traffic shall use existing cross access easement
for vehicle movements from existing retail center.
3
Planning Commission Application Acceptance Procedure
-r 2,
I - /
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision
Waiver, Public Street Waiver or Special Use Permit petition if the new or additional information is
presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners
present at the scheduled public hearing that sufficient time was not available for planning staff and/or
an outside referral agency to adequately evaluate and provide written comments and suggestions on the
new or additional information prior to the scheduled public hearing then the Planning Commission may
vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing
parties to evaluate the new or additional information and provide written comments and suggestions to
be included in a written memorandum by planning staff to the Planning Commission. The Planning
Commission shall consult with planning staff to determine if a continuance may be warranted.
Name of Petition If T í, L l C
Petitioner's Signature ~ (' ,
Date J! I /ó -)
Av,' I!!ex. j?vl¡-~ s
(
- -----
8
\-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 24,2005
ORDINANCE GRANTING A SPECIAL USE PERMIT TO KTP, LLC FOR
CONSTRUCTION OF MINI-WAREHOUSES ON 5.602 ACRES
LOCATED IN THE 1900 BLOCK OF WASHINGTON AVENUE (TAX
MAP NO. 61.15-1-1.4) VINTON MAGISTERIAL DISTRICT
WHEREAS, KTP, LLC has filed a petition for a special use permit for
construction of mini-warehouses on 5.602 acres located in the 1900 block of
Washington Avenue (Tax Map No. 61.15-1-1.4) in the Vinton Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
May 3, 2005; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on March 22, 2005; the second reading and public hearing on
this matter was held on April 26, 2005 and continued to May 24, 2005.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to KTP, LLC
for the construction of mini-warehouses on 5.602 acres located in the 1900 block of
Washington Avenue in the Vinton Magisterial District is substantially in accord with the
adopted 2000 Community Plan, as amended, pursuant to the provisions of Section
15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is
hereby approved with the following conditions:
(1) The site shall be developed in substantial conformance with the plan for
KTP, LLC Mini Storage, dated May 2, 2005, by Eden & Associates, P.C.
(2) Maximum building height shall be 16 feet.
1
T~3
(3) Building exterior colors shall be sand/light tan and dark green.
(4) Building roof pitch shall be a minimum of 4:12.
(5) Signage shall be monument style, and per the standards in the C1 zoning
district.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
2
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Applicants Name: KTP, LLC
Existing Zoning: C2
Proposed Zoning: C2S
TaxMapNumber: 61.15-1-1,4
Magisterial District: Vinton
Area: 5.602 acres
March 10, 2005 No Scale
Roanoke County
Department of
Community Development