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HomeMy WebLinkAbout5/24/2005 - Regular Roanoke County Board of Supervisors Agenda May 24, 2005 Good afternoon and welcome to our meeting for May 24, 2005. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Keith Beasley Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS 1. Briefing from the Parks, Recreation and Tourism Department regarding "The Big Deal" outdoor concert to be held in Green Hill Park on June 11, 2005. (Pete Haislip, Director of Parks, Recreation and Tourism; Wendi Schultz, CFE, Tourism and Event Coordinator) 1 E. NEW BUSINESS 1. Request to appropriate funds in the amount of $23,640 from the Board Contingency Fund to cover the costs of the June 14, 2005 state-wide dual primary. (Judy Stokes, General Registrar) 2. Request to adopt a resolution approving the forming of the Western Virginia Regional Jail Authority and appointing members thereto. (Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator; Paul M. Mahoney, County Attorney) 3. Request to extend the option on the Higginbotham site for the regional jail to April 30, 2006. (John M. Chambliss, Assistant County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of an ordinance to obtain a special use permit for the operation of a used automobile dealership on .467 acres located at 6717 Williamson Road, Hollins Magisterial District, upon the petition of Daniel W. Doss G. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the conveyance of easements to the Western Virginia Water Authority (WVWA) through property owned by the Roanoke County Board of Supervisors to provide for the extension of water service for the benefit of Radford Homes and the Mason's Crest Subdivision, Cave Spring Magisterial District. (Pete Haislip, Director of Parks, Recreation & Tourism) H. SECOND READING OF ORDINANCE AND ADOPTION OF PROPOSED BUDGET 1. Resolution adopting the fiscal year 2005-2006 budget, including the fiscal year 2006-2010 Capital Improvement Program (CIP), for Roanoke County, Virginia. (Brent Robertson, Director of Management and Budget) 2. Second reading of an ordinance appropriating the funds for the fiscal year 2005-2006 budget. (Brent Robertson, Director of Management and Budget) 2 I. APPOINTMENTS 1. Board of Zoning Appeals (Appointed by District) 2. Clean Valley Council 3. Community Policy and Management Team (CPMT) 4. Parks and Recreation Advisory Commission (Appointed by District) 5. Roanoke Valley-Alleghany Regional Commission 6. Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (MPO) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - May 10, 2005 2. Confirmation of appointments to the Board of Zoning Appeals, Community Policy and Management Team, and the Parks, Recreation and Tourism Advisory Commission 3. Request from schools to accept and appropriate grant funds in the amount of $114,718 to be used under Title II-D (Educational Technology) for the purchase of laptop computers 4. Request from schools to accept and appropriate funds in the amount of $27,790 from the Virginia Department of Education for the benchmark assessment program 5. Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $2,000 from the Virginia Department of Emergency Management for the purchase of contractual services to complete a Local Capability Assessment for Readiness (LCAR) K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS 3 M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Capital Projects 5. Accounts Paid - April 2005 6. Statement of expenditures and estimated and actual revenues for the month ended April 30, 2005 7. Statement of Treasurer's accountability per investment and portfolio policy as of April 30, 2005 8. Public Safety Center Building Project Budget Report 9. Public Safety Center Building Project Change Order Report 10. Jail Study Costs Report O. CLOSED MEETING P. WORK SESSIONS (Training Room - 4th floor) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to students at A. R. Burton Technology Center for winning the Virginia SkillsUSA and Family, Career and Community Leaders of America, Inc. (FCCLA) awards 4 S. SECOND READING OF ORDINANCE 1. Second reading of an ordinance to rezone .52 acres from R-1, Low Density Residential District, to C-1, Office District with conditions, for the operation of a general office located at 3663 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Christopher L. Irvine. (Janet Scheid, Chief Planner) T. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Continued until June 28 at the request of the petitioner. Second reading of an ordinance to rezone .98 acres from C1, Office District, to C2, General Commercial District, and to obtain a special use permit on 2.22 acres for the operation of a fast food restaurant and drive-thru located at the intersections of Brambleton Avenue, Colonial Avenue, and Merriman Road, Cave Spring Magisterial District, upon the petition of Seaside Heights, LLC (Bojangles). (Janet Scheid, Chief Planner) 2. Continued until June 28 at the request of the Plannina Commission. Second reading of an ordinance to rezone approximately 50 acres from AG-3, Agriculture/Rural Preserve District, to R-1, Low Density Residential District, for the construction of single family dwellings with a proffered density of approximately 1.3 dwelling units per acre, located northwest of the 5800 block of Crumpacker Drive and 6200 block of Apple Harvest Drive, Hollins Magisterial District, upon the petition of Fralin & Waldron, Inc. (Janet Scheid, Chief Planner) 3. Second reading of an ordinance to obtain a special use permit for the construction of mini-warehouses on 5.602 acres located at 1918 Washington Avenue, Vinton Magisterial District, upon the petition of KTP, LLC. (Janet Scheid, Chief Planner) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph B. "Butch" Church 2. Michael A. Wray 3. Richard C. Flora 4. Joseph P. McNamara 5. Michael W. Altizer W. ADJOURNMENT TO TUESDAY, JUNE 7, 2005, AT 5:30 P.M. FOR THE PURPOSE OF A WORK SESSION TO DISCUSS ECONOMIC DEVELOPMENT INCENTIVES, ROANOKE COUNTY ADMINISTRATION CENTER, BOARD MEETING ROOM, 5204 BERNARD DRIVE 5 ACTION NO. ITEM NO. [) - , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Briefing from the Parks, Recreation and Tourism Department regarding "The Big Deal" outdoor concert to be held in Green Hill Park on June 11, 2005 SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Wendi Schultz, CFE Tourism and Event Coordinator Elmer C. Hodge ~ If ~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Department of Parks Recreation and Tourism, in conjunction with Clear Channel Radio which operates local radio stations WYYD, Sunny FM, WROV, 104.9 The Bull, JAMMIN-JJS, and ESPN, is pleased to host "The Big Deal" outdoor music concert in Green Hill Park on Saturday June 11, 2005. This will be a significant event for the County and it is our first opportunity to host a program of this type. Due to the size of the event and the fact that it will occur late in the evening, staff would like to take this opportunity to provide information to the Board and citizens. The Big Deal event will feature three bands: Foghat, Blue Oyster Cult, and The Renegades of Southern Rock. This event is similar to the 5th annual "Jamboree by the James" event that Clear Channel Radio hosts each summer in Lynchburg. It is so well received in Lynchburg that they wanted to bring a similar opportunity to the Roanoke Valley. The gates will open at 4:00 p.m. and there will be security personnel on site to assist with crowd and traffic control. The music performance will conclude at 10:30 p.m., and will be followed by a fireworks display that will conclude at 10:45 p.m. 1 ])-1 The Roanoke County Code provides an exception to the noise ordinance requirement for County sponsored athletic or recreational events; therefore, no waiver is being requested. Staff did, however, want to brief the Board regarding the anticipated activities and will be contacting citizens in the surrounding neighborhood to notify them of the upcoming event. 2 , þ.. ACTION NO. ITEM NO. E-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Request to appropriate funds in the amount of $23,640 from the Board Contingency Fund to cover the costs of the June 14, 2005, state-wide dual primary SUBMITTED BY: Judy Stokes General Registrar Elmer C. Hodge fII County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: Staff has checked and these ·costs are not reimbursable by the state. Recommend approval. SUMMARY OF INFORMATION: The State Board of Elections (SBE) has called for a dual primary on June 14, 2005, with the office of Lt. Governor on the Democratic ballot and the offices of Governor, Lt. Governor, and Attorney General on the Republican ballot. The cost of this primary was not included in the current budget because it was not certified by SBE until March 18, 2005. No reimbursement will be made by the state. Elections Officials and Staff Ballots Required advertising Programming Rent of polling places Total $21,000 800 600 1,000 240 $23,640 FISCAL IMPACT: It is requested that funds in the amount of $23,640 be appropriated from the Board Contingency Fund. ". -, E-I STAFF RECOMMENDATION: Staff recommends appropriating $23,640 from the Board Contingency Fund for the June 14 primary. ACTION NO. ~-8 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Request to adopt a resolution approving the forming of the Western Virginia Regional Jail Authority and appointing members thereto SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator Elmer C. Hodge ~ JI~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: Approval of the resolution is recommended. In addition, I would also recommend that John Chambliss, Assistant County Administrator, be appointed to serve as the County's Administrative Member on the Authority Board; and that Diane Hyatt, Chief Financial Officer, be appointed as the County's Alternate Member on the Authority Board. SUMMARY OF INFORMATION: At the May 10, 2005 meeting of the Board of Supervisors, staff presented a briefing describing the legal documents that are necessary for the creation of a regional jail authority by the Counties of Roanoke, Franklin, and Montgomery and the City of Salem to build and operate a regional jail. The item and attached resolution before the Board authorizes the formation of the Authority and for appointments to the Jail Authority governing board. This new facility is proposed to be located in the western part of Roanoke County. The County of Roanoke has obtained an option on 41 acres of land (Higginbotham site) on which the proposed jail could be built. The four localities have obtained waivers from the moratorium concerning new or expanded jail construction imposed by the General Assembly and have prepared and submitted the required studies (Community Based Corrections Plan and Jail Planning Study) to the Department of Corrections for this project. We anticipate the Board of Corrections voting on the project at their July 20, 2005 meeting. Once approved by the Board of Corrections, the plan is forwarded to the Governor's office for inclusion in the State Capital Budget for the State share of the eligible construction cost. The budget will then be considered by the 2006 session of the General Assembly and if approved, funds would be available for reimbursement after July 1,2006. 1 E---À Once all members of the Authority Board have been appointed by the Member Localities, the Authority may have its organizational meeting in June, 2005. The Authority will then work to finalize the service agreement between the Authority and the Member Localities; work with the Department of Corrections for the approval of the project; begin work with the Architect/Engineer for the design and construction drawings for the facility; develop policies and procedures; and begin the recruitment process for the staff. At a future date, the option to purchase the site may be transferred from Roanoke County to the Authority, however, the land will not be purchased until the 2232 review, zoning, and special use permit public hearings and actions have been completed by the Planning Commission and the Board of Supervisors. The establishment of a Regional Jail Authority or the approval of a cooperative agreement is necessary to file with the application package to the Department of Corrections to reflect the means of financing the local share of the project. The Jail Study Committee has recommended the Authority model outlined in the attached documents. Two minor changes have been made to the documents presented to you on May 10: 1. The proposed name described in the original document (Fort Lewis Regional Jail Authority) has been changed to Western Virginia Regional Jail Authority. Based on the concern raised by Supervisor Church and comments from the Lewis family, several other names were suggested and the one favored was Western Virginia Regional Jail Authority which describes the region and does not conflict with existing facility names. 2. The last sentence in Article X, Section 2 of the original agreement document which read "An affirmative vote of the governing body of seventy-five percent (75%) of the Member Jurisdictions shall be required to change this agreement." is being deleted because the language created a conflict with Section 1 of this article requiring "concurring resolutions have been adopted by the Governing Bodies of all of the Member Jurisdictions". Staff intended the affirmative vote of all of the Member Jurisdictions in the matter of amending the agreement. Both of these changes have been incorporated into the revised agreement (attached). The attached resolution describes the two actions to be taken by the Governing Body of each of the Member Jurisdictions: 1. The Board of Supervisors is requested to approve the agreement for creation of the Western Virginia Regional Jail Authority. This is part A of the action requested today. 2. The Board is requested to name the Roanoke County representatives to the Authority Board. The Sheriff of the locality is a required member of the Board and the Sheriff may designate his/her alternate. The Board of Supervisors is asked to name one of the elected members of the Governing Body and an alternate. These terms shall be for one year expiring December 31 of each year. The third member shall be from 2 E-~ administration and Mr. Hodge has suggested John Chambliss as the named member and Diane Hyatt as the Alternate. This action is part B of this report. At the May 17, 2005 meeting of the Franklin County Board of Supervisors, the resolution authorizing the creation of the regional jail authority was unanimously approved and they appointed their representatives to serve on the proposed Authority Board. The City of Salem and Montgomery County both plan to vote on this matter at their meeting on May 23, 2005, and Franklin County will consider the amendment of the name at their work session on May 24. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution for the following items: 1. Approve the Agreement for Creation of the Western Virginia Regional Jail Authority 2. Designate the Roanoke County Authority Board Members for the period ending December 31,2005 Sheriff Gerald Holt Board of Supervisors Member Alternate Board of Supervisors Member Administrative Member Alternate Administrative Member Attachments: Draft Agreement for Creation of the Western Virginia Regional Jail Authority Resolution authorizing the Creation of the Western Virginia Regional Jail Authority cc: Diane Hyatt Sheriff Holt Paul Mahoney Montgomery County Franklin County City of Salem Jim Guynn 3 E-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 RESOLUTION APPROVING THE FORMING OF THE "WESTERN VIRGINIA REGIONAL JAIL AUTHORITY," AND APPOINTING MEMBERS THERETO WHEREAS, Section 53.1-95.2 et seq. of the Code of Virginia allows two or more counties or cities, or a combination thereof, to form a regional jail authority for the purpose of providing for the local correctional needs of the participating jurisdictions; and WHEREAS, the Counties of Roanoke, Franklin, and Montgomery, and the City of Salem have discussed becoming a regional jail authority, to be called the "Western Virginia Regional Jail Authority" (hereinafter "Authority"), which Authority would construct and operate a new regional jail in the County of Roanoke; and WHEREAS, the Board of Supervisors of Roanoke County desires to become a member of the Western Virginia Regional Jail Authority and to approve an agreement for creation of the Western Virginia Regional Jail Authority. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County that: The Board hereby approves the agreement for creation of the Western Virginia Regional Jail Authority presented to the Board this date, and authorizes the County Administrator to execute the agreement on behalf of the County. Inasmuch as the Sheriff is a member of the Board of the Authority by law and agreement, the Board also appoints , Administrative Official, and Board Member, to be the County 1 members of the Authority, and as alternate members. 2 and E-).. e-~ Revised 05/19/05 - A AGREEMENT FOR CREATION OF THE WESTERN VIRGINIA REGIONAL JAIL AUTHORITY This Agreement to create a regional jail authority is made effective as of the _ day of June, 2005 by and between the County of Franklin, Virginia; the County of Montgomery, Virginia; the County of Roanoke, Virginia and the City of Salem, Virginia, as authorized by Section 53.1-95.2, Code of Virginia (1950), as amended; NOW THEREFORE, it is agreed that: ARTICLE I ORGANIZA nON 1. Name. The name of this organization shall be the Western Virginia Regional Jail Authority (the "Authority"). 2. Principal Office. The principal office of the Authority shall be at the Regional Jail at which the office of the Superintendent of the Authority is located or in such other place as the Authority may designate. 3. Participating Member Jurisdictions. The County of Franklin, Virginia, the County of Montgomery, Virginia, the County of Roanoke, Virginia and the City of Salem, Virginia shall be the participating Member Jurisdictions (the "Member Jurisdictions") of the Authority. ARTICLE II PURPOSE AND POWERS I. Purpose. The purpose of the Authority shall be to own, operate, manage, maintain, regulate, plan for and finance the Western Virginia Regional Jail. 2. Powers. The Authority shall have and may exercise all powers granted to a jail authority by law and by the provisions of Articles 3, 3.1, and 5, Chapter 3, Title 53.1 of the Code of ~-d--. Revised 05/19/05 - A Virginia (1950) as amended, including but not limited to the power to acquire the necessary real and personal property therefore, and to do all things deemed by the Authority to be necessary, convenient and desirable for and incident to the efficient and proper development and operation of the Regional Jail. 3. Retention of Local Jails. The Member Jurisdictions shall retain and operate by their local sheriff their existing local jail. These local jails may contract with each other or with the Western Virginia Regional Jail for services as required. ARTICLE III BOARD MEMBERSHIP 1. Board. The powers of the Authority shall be exercised by a board (the "Board") of Twelve (12) members (the "Members") consisting of three (3) Members from each Member Jurisdiction, appointed by the Governing Body of said jurisdiction, and consisting of the Sheriff, one elected member of the governing body and the chief administrative officer; pursuant to Section 53.1- 106, Code of Virginia (1950), as amended. 2. Initial Board Members. The names, initial term, and addresses of the initial Board Members and their respective Member Jurisdictions are as follows: Locality/Title Name Address Initial Term County of Franklin Sheriff County Administrator Board Member County of Montgomery Sheriff County Administrator Board Member County of Roanoke Sheriff County Administrator Board Member 2 Ë- ì Revised 05/19/05 - A """, Locality/Title Name Address Initial Tenn City of Salem Sheriff City Manager Council Member 3. Tenn and Vacancies. Members shall serve for a tenn of one year except the initial tenn which shall commence on the effective date of this Agreement and end December 31, of the respective year. The appointment of a Member shall tenninate immediately upon such Member's resignation, removal from the Governing Body of the Member Jurisdictions, or expiration of that Member's elected tenn of office. Any vacancy on the Board with respect to a Member shall be filled for the unexpired portion of the tenn in the same manner as the original appointment was made. 4. Voting. Each Member shall have one equal vote on all matters before the Board. 5. Alternate Members. Alternate members may be appointed to the Board. Such alternate members shall be selected in the same manner as regular members, except that sheriffs may appoint their own alternates. If a regular member is not present at a meeting of the Board, the alternate for that member shall have all the voting and other rights of a regular member and shall be counted for the purposes of detennining a quorum at any meeting. Locality/Title Name Address Initial T enn County of Franklin Sheriff - Alternate County Administrator - Alternate Board Member - Alternate County of Montgomery Sheriff - Alternate County Administrator - Alternate Board Member - Alternate County of Roanoke Sheriff - Alternate County Administrator - Alternate Board Member - Alternate 3 Locality/Title Name Address Revised 05/19/05 - A ~ - ~ Initial Term City of Salem Sheriff - Alternate City Manager - Alternate Council Member - Alternate 6. By-Laws. The Board shall establish bylaws governing the election of officers, the scheduling of meetings and notice therefore, and other procedural matters. 7. Compensation. Board members will receive no compensation, and all members of the Board may be reimbursed for their actual approved expenses incurred in the performance of their duties in the work of the Authority. ARTICLE IV CAPITAL COSTS 1. Regional Jail Planning Study. A planning study on the Regional Jail (the "Planning Study"), originally prepared for the County of Franklin, Virginia, the County of Montgomery, Virginia, the County of Roanoke, Virginia and the City of Salem, Virginia dated 1 March, 2005, contains eligible project construction cost estimates of $70,993.614 for the Regional Jail. The parties hereto acknowledge that the costs contained in the Planning Study are preliminary estimates only and are subject to later modification following review of the Planning Study by the Board of Corrections of the Commonwealth of Virginia, following any design changes of the Regional Jail, or in view of any other circumstances which may impact such costs. 2. Allocation of Costs of Property. The Authority will purchase the property on which the regional jail will be constructed (the "Property"). The Authority will be responsible for the payment of all costs of acquiring the Property, including, without limitation, all costs and fees related to obtaining title insurance, recording documents and the principal and interest on any bonds or other debt issued for the purchase of the property. These costs shall become part of the basis for the Capital factor of the per diem charge to be paid by anyone who uses the regional jail facility. 4 Revised 05/19/05 - A ;;: - A 3. Allocation of Costs of Construction. The Authority will be responsible for approving the construction of the Regional Jail Facility including, without limitation, the planning, design and preliminary expenses of construction and all related fees and expenses. In accordance with Section 53.1-95.10 of the Code of Virginia (1950) as amended, the Authority may issue Revenue Bonds for the construction and start up costs of the Regional Jail. The repayment of these bonds shall become a part of the Capital factor of the per diem charge to be paid by anyone who uses the regional jail facility. The Member Jurisdictions find that, as of the date of this Agreement, it is impracticable to include further information in this Agreement concerning the sources and methods of financing the Regional Jail. ARTICLE V OPERATION AND MAINTENANCE 1. Net Operating Cost. The Net Operating Cost shall equal the difference between (i) the annual direct and indirect operation and maintenance costs for the Regional Jail (the "Annual Operating Cost") and (ii) the sum of any portion of the Annual Operating Cost paid to the Regional Jail Authority by the Commonwealth of Virginia, any Member Jurisdictions, or Non-Member Jurisdictions or agencies. The net annual cost to the Member Jurisdictions for Operation and Maintenance of the Regional Jail shall be based on the actual number of prisoner days used by that locality. 2. Per Diem Cost. The per diem cost shall be comprised of two components: (i) the operating cost factor and (ii) the capital factor. The operating cost factor shall be the Net Operating Cost defined above, divided by the projected average daily inmate population, divided by 365. The capital factor shall be the annual scheduled payment for principal and interest on the debt of the facility, divided by the projected average daily inmate population, divided by 365. Together, the 5 E-À Revised 05/19/05 - A calculated operating cost factor plus the calculated capital factor shall be the per diem cost paid for each inmate housed at the regional jail facility for each twenty-four hour period or portion thereof. 3. Per Diem Cost for Non-Members. The Authority may establish a different per diem rate for non-member placements. ARTICLE VI WITHDRAWAL FROM AUTHORITY 1. Withdrawal Before Authority Incurs Obligation. Before the Authority incurs any obligation, any or all of the Member Jurisdictions may withdraw from the Authority for any reason. 2. Withdrawal After Authority Incurs Obligation. After the Authority has incurred any obligation, no Member Jurisdictions shall be pennitted to withdraw from the Authority except with the consent of the Governing Bodies of all of the Member Jurisdictions. Further, no Member Jurisdiction shall be allowed to withdraw from the Authority until all such obligations have been fully satisfied or that said withdrawing Member Jurisdiction shall have placed in escrow for use by the Western Virginia Regional Jail Authority, their pro-rata share of the outstanding debt of the facility based on their pro-rata share of the guaranteed access to beds. Written notice of intent to withdraw must be given to the Authority and the remaining Member Jurisdictions prior to September 1 of the Fiscal Year in which the Member intends to withdraw. The withdrawal shall become effective June 30 (the end of the fiscal year). ARTICLE VII ADDITIONAL MEMBERS 1. Additional Members. Any eligible entity in Virginia, may, with the approval of its governing body and with the consent through concurrent resolutions of the governing bodies of each of the then participating Member Jurisdictions, join and participate in the Western Virginia 6 Revised 05/19/05 - A [-d-. Regional Jail Authority under such additional tenns and conditions for membership as may be prescribed by the Authority. 2. City of Roanoke. The City of Roanoke, which is located in the service area of the Western Virginia Regional Jail Authority, does not currently participate as a member of a regional jail operation and has expressed an interest in joining the Western Virginia Regional Jail Authority at a future date. To be considered, the City must obtain the waiver from the moratorium imposed by the Commonwealth of Virginia; complete the required Community Based Corrections Plan and any other studies or conditions required by the Department of Corrections; and comply with the tenns and conditions for membership as may be prescribed by the Authority. ARTICLE VIII GUARANTEED ACCESS TO BEDS 1. Guaranteed Access to Beds. Based upon the projected need for new beds identified in the Community Based Corrections Plan or upon such other basis agreed by the Authority, the Member Jurisdictions shall be guaranteed access to beds at the Regional Jail facility. The Authority shall establish the means of assuring that the availability of Member Jurisdiction's bed needs are met. Based upon the Community-Based Corrections Plan prepared by Powell Associates dated December 23,2004, the initial pro-rata share of beds for the Member Jurisdictions shall be as follows: County of Franklin 32% or 189 beds County of Montgomery 20% or 118 beds County of Roanoke 38% or 225 beds City of Salem 10% or 60 beds 100% 592 beds Upon the creation of any new beds or upon the joining of any new member, said allocation of beds may be re-distributed by the Authority based upon a super-majority vote of the Board of the 7 Revised 05/19/05 - A E-~ Authority (the affirmative vote of a majority of the Board Members (two thirds vote) from each of the Member Jurisdictions). ARTICLE IX NEIGHBORHOOD PROTECTION 1. Zoning and Regulatory Issues. Before developing the property, the Authority shall comply with all provisions of the Zoning Ordinance, Section 15.2-2232 Review for the Community Plan, Special Use Permits, or any other regulatory requirements then in place within the County of Roanoke, as it pertains to the development of a jail. Furthermore, the construction of the jail facility shall comply with floodplain protection, storm water management, screening and buffering, exterior lighting, or other land disturbing or development guidelines in place for Roanoke County. 2. Community Protection Agreement. The County of Roanoke, the surrounding community, and the Authority shall implement a Community Protection Agreement similar to the process established for the Roanoke Valley Resource Authority for the Regional Landfill which shall include, but not be limited to, Property Value Protection and a Host Community Improvement Fund for the benefit of the area within 5,000 feet of the jail facility. ARTICLE X AMENDMENT 1. Approval. This Agreement may be amended, supplemented or superseded only after concurring resolutions have been adopted by the Governing Bodies of all of the Member Jurisdictions. 2. Procedure. Any proposal to amend, supplement or supersede this Agreement must be submitted in writing to the Board and to each Governing Body. Thereafter, the Board shall review the proposal and submit its comments and recommendations thereon to each Governing Body. After 8 Revised 05/19/05 - A E-~ comments and recommendations, each Governing Body may proceed to consider a resolution concurring in the proposed change. ARTICLE XI BYLAWS The Board shall adopt a set of bylaws consistent with this Agreement. IN WITNESS WHEREOF the Member Jurisdictions set their hands and seals by the officers of the Member Jurisdictions shown below pursuant to due authority. By: Its: Date: ATTEST: By: 9 ACTION NO. ITEM NO. [-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 Request to extend the option on the Higginbotham site for the regional jail to April 30, 2006 AGENDA ITEM: SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator - J Elmer C. Hodge ~ (- ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: It is anticipated that the County or the Authority will close on the property following the completion of all necessary Planning Commission and Roanoke County public hearings. The appropriation of funds for the land purchase will be made at a later time. SUMMARY OF INFORMATION: At the January 11, 2005 meeting, the Board of Supervisors authorized County staff to obtain an option on the Higginbotham site for the regional jail. The option was obtained at a cost of $10,000 for the period ending June 30, 2005. The option agreement also contained a provision allowing an extension for an additional ten months through April 30, 2006. The first option period allowed the County to perform due diligence testing to see if the site was appropriate for the jail. The tests have been completed and the site appears suitable for a jail facility. The extended option period will allow time for the following: (1) the Jail Authority to be created; (2) the Board of Corrections to review and approve the project; (3) the Governor's Office to include the project in the state capital budget; and (4) the General Assembly to consider the budget request. A "supplemental option fee" in the amount of $20,000 is required to extend the option. The option payments will be applied to the purchase price if the site is purchased, but are forfeited if the option is not exercised. This language was included in the original option agreement and the monies were included in the $250,000 appropriated on January 11, 2005. 1 E---~ FISCAL IMPACT: Funds in the amount of $250,000 were appropriated by the Board of Supervisors at the January 11, 2005 meeting to cover the cost of the options, testing for the site, and a feasibility study for the existing jail site in downtown Salem. The $20,000 required for the supplemental option fee is included in the $250,000 appropriation and no new money is required. The money for the options and testing of the site are eligible for reimbursement to the County when financing is approved for the Jail Authority. STAFF RECOMMENDATION: Staff respectfully requests that it be authorized to extend the option for the Higginbotham site at a cost of $20,000 as outlined in the option agreement for an additional ten months until April 30, 2006. 2 ACTION NO. ITEM NO. ~I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Requests for public hearings and first reading for rezoning ordinances - consent agenda SUBMITTED BY: Janet Scheid Chief Planner Elmer C. Hodge t If County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 28. 2005. The titles of these ordinances are as follows: 1. The petition of Daniel W. Doss to obtain a special use permit for the operation of a used automobile dealership on .467 acres located at 6717 Williamson Road, Hollins Magisterial District. Maps are attached. More detailed information is available in the Clerk's Office. 1 F-( STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 28, 2005. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) 1, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 2 County of Roanoke Community Development Planning & Zoning ¡::\ Received by___ ""'" 'l ~ \? Placards issued· -~""'~ PC/BZA date: / I ..... t.e 7 V:i5 t BOS date: / l,./ì j¿ l.x., Lt; (540 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX 776-7155 Application fe1\ 4b Case Number ALL APPLICANTS Check type of application filed (check all that apply) o Rezoning Special Use 0 Variance o Waiver o Administrative Appeal Daniel W. Doss 10255 Slings Gap Road Bent Mountain, V A 24059 Phone: Work: Cell #: Fax No.: 985-4848 'i79-fiR47 985-3111 Applicants name/address wlzip wner's name/address w/zip Kuo, Yuan Fu 4602 Oakland Blvd Roanoke, VA 24012 Phone #: Work: Fax No. #: 362-2527 roperty Location 6717 Williamson Road If 'J' ommunity Planning area: LTO l (^-J agisterial District: Hollins ax Map No.: 027.18-04-03.00-0000 xi sting Zoning: C2 ize ofparcel(s): Acres: _.467_ xisting Land Use: Restaurant 'ZONING SPECIAL USE PERMITAND WAIVER APPLICANTS (R/S/W) roposed Zoning: C2 roposed Land Use: Used Car Sales Lot oes the parcel meet the minimum lot area, width, and frontage requirements of the requested district? es ¥ No 0 IF NO, A VARIANCE IS REQUIRED FIRST. oe~ the parcel meet the minimum criteria for the requested Use Type? Yes ).\ No 0 F NO, A V ARJANCE IS REQUIRED FIRST frezoning request, are conditions being proffered with this request? Yes 0 No 0 VARIANCE, WAIVER AND ADMINISTRA TlVE APPEAL APPLICANTS (V/W/AA) ariance/Waiver ofSection(s) _N/A of the Roanoke County Zoning Ordinance in order to: ppeal of Zoning Administrator's decision to ppeal ofInterpretation ofSection(s):_N/A ppeal of Interpretation of Zoning Map to N/A of the Roanoke County Zoning Ordinance N/A Is the application complete? Please check ifenclosed. APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RlSIW V / AA RlSA\' V IAA RlSA\' V /AA monsultation Ejiv 1/2" x II" concept plan ~( pplication fee 'Ii pplication etes and bounds description . roffers, if applicable 1/ ustification ater and sewer application v djoining property owners I hereby certify that I am either the owner of the property ~r-jhe 0 . sa ent or contract purchaser and am acting with the knowledge and consent of the owner. 'h . ~ Owner's Signature 2 F-\ JUSTIFI CA nON FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST Appicant /»Mtl W /};S5 The Planning Commission wi ] study rezoning, special use pennit or waiver requests to determine the need and justification for the change in terms ofpublic health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. 1. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning ofthe applicable zoning district classification in the Zoning Ordinance. In light ofthe fact that this request is for a special use within an already existing zoning, the Roanoke County ordinance should not be affected. This request is simply compliance with existing regulations. 2. Please explain how tbe project conforms to tbe general guidelines and policies contained in the Roanoke County Community Plan. The community plan out]ines zoning and property use requirements. ThJeqUest is specifica ]y required in order to comply with the guidelines of the community plan. 3. Please describe the impact(s) ofthe request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The impact of this proposal wi ] positively affect the subject property by converting a closed/out of business facility to an ongoing concern. This proposal will not adversely affect adjacent properties or the surounding community including any and all public service facilities. As a used car dealership, automobjJes will be parked in an order1y fashion. Less traffic is expected than that of a restaurant, therefore, the concern of additional traffic count wi ] be diminished. Less water/sewer demands will be placed on existing services, etc. Overall, the approval of this application will be a positive impact for the community at this location. 3 F-\ I I JUSTIFICATION FOR VARIANCE REQUEST ¿74T1//~ I ¿J, bsÇ Applicant The of Zoning Appeals is required by Section 15.2-2309 ofthe Code of Virginia to consider the following factors before a variance can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If additional space is needed, use additional sheets of paper. 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose ofthe Zoning Ordinance. This special use request is not contrary to public interest. In fact, the porposed use will be of service to public interest. As a retail operation, goods (cars) will be sold to the public. Taxes will be collected and paid. A property that is now vacant will be occupied. Finally, used car sales are already an approved use under C2 zoning. 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property. At present, the subject is vacant. As a restaruant, the property has failed many times before. Failure to approve this request potentally sentences the current owner to maintain a property which will not produce any or restricted income. Failure to approve this request also sentences the community and neighbors to a potential eyesore. Properties such as this suffer from lack of maintenance, become unsightly and eventually end up as public nuisances. 3. The hardship is not shared by other properties in the same zoning district or vicinity. Such hardships should be addressed by the Board of Supervisors as amendments to the Zoning Ordinance. This statement is correct. The hardship is not shared by other properties in the district. Moreover, and perhaps more specifically, the hardship is not borne by other properties within sight of the subject property. There are two existig used car facilites within sight of the subject property. Wheels, Inc. is located across Williamson Road and 1/2 block south. Brookside Auto Sales is located directly across Williamson Road from the subject propety. 4. The variance wiII not be of a substantial detriment to the adjacent properties or the character of the district. With two existing used car facilities located across the street, the requested special use permit should have no detrimental impact on adjacent properties or the character ofthe district. We are simply requesting the same consideration that has been aforded to our neighbors. 4 F~' JUSTIFICA TION FOR ADMINISTRATIVE APPEAL REQUEST Applicant .I~t/ ~ ,/1$)7 Please respond to the foJlowing as thoroughly as possible. If additional space is needed, use additional sheets of paper. 1. Reasons for appeal: This is a request for a specai request. Not an appeal. 2. Evidence supporting claim: N/A 5 F- ( I I CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staffmay exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALIi APPLICANTS --.JL/ a. Applicant name and name of development --¥- b. Date, scale and north arrow ~. c. Lot size in acres or square feet and dimensions V. d. Location, names of owners and Roanoke County tax map numbers of adjoining properties t ~ All propeny lin" ",d ''''m'''~ 1~ I. j. Physical features such as ground cover, natural watercourses, floodplain, etc. The zoning and land use of all adjacent properties All buildings, existing and proposed, and dimensions, floor area and heights Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development Dimensions and locations of all driveways, parking spaces and loading spaces Additional information requiredfor REZONING and SPECIAL USE PERMIT APPLICANTS ~k : I. o. Existing utilities (water, sewer, storm drains) and connections at the site Any driveways, entrances/exits, curb openings and crossovers Topography map in a suitable scale and contour intervals Approximate street grades and site distances at intersections Locations of all adjacent fire hydrants Any proffered conditions at the site and how they are addressed If project is to be phased, please show phase schedu]e I certify that all items required in the checklist above are complete. ~ Signa ure óf applicant Y 12.2./03 Date 6 Planning Commission Application Acceptance Procedure F"-I The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if the new or additional infonnation is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional infonnation prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional infonnation and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. Petitioner's Signature: ~~{ w. /ø~ 1/th c.¡1z,~,16 L:bs5 Name of Petition: Date: 8 (I Concept Plan Applicant Name: Daniel W. Doss Name of development: Unamed Used Car Dealership Lot size: .467 Acres Parking Space Sizes: 9 feet wide Metes and Bounds: Lot 4, Block 2, according to the Map of North Hills, of record in the Clerks's Office, Circuit Court, County of Roanoke, Virginia, in Plat Book 3, page 20. Adjacent properties: 6712 Williamson Road- Russell W. Strange 6712 Williamson Road Roanoke, VA 24019 Zoning: C2 6718 Williamson Road- Brookside Laundromat, LLC 6718 Williamson Road Roanoke, V A 24019 Zoning:C2C 6811 Williamson Road - D S Realty Company 811 Williamson Road Roanoke, VA 24019 Zoning: C2 121 & 119 Elwood Street- Rae Michelle Stillwell 121 Elwood Street Roanoke, VA 24019 Zoning: Rl 6711 Williamson Road - DR Inc, 711 Williamson Road Roanoke, VA 24019 Zoning: C2 The subject property is a comer lot located at 6717 Williamson Road, Roanoke, V A 24019. It is located in the Hollins district. The subject property is a .467 acre parcel that has a very large parking lot in front, a small grassy area in the rear and on both sides. The building is a 2,604 square foot single story building with a 620 square foot canopy over the front of the building. The subject property is not in a flood plan area. There are f-I no easements to the property other than normal public utility easements and existing roadway easements. Williamson Road is a major artery passing directly in front of the subject. Williamson Road is 39 feet wide. Elwood Street passes to the left of the property. It is 21 feet wide. Directly across the side street of Elwood Street to the left of the property is Super Shoes. To the right is a miniature strip mall whose address is 6711 Williamson Road. The property to the rear is 121 & 119 Elwood street. This property is a residential development. Directly across the street are two business properties. One building is a Laundromat/car lot combination known as Brookside Auto Sales. As noted, Elwood Street separates the subject property from Super Shoes. The property to the right which is the miniature strip mall has a paved parking lot as does the subject. Both paved lots adjoin each other. Obviously, the subject property and the existing car lot and other business across Williamson Road are separated by Williamson Road itself. The residential property to the rear of the subject is separated by a line of very tall pine trees. Standing in the rear of the property, a substantial buffer is created by these pine trees between the subject and the home in the rear. The home is nearly invisible due to the thick coverage provided by the line of pine trees. The plan is to purchase the existing property from Mr. Yuan Fu Kuo. Once consummated, and pending the award of this special use permit, a used car dealership will be established on the existing property with the intent of selling late model used automobiles. There are two existing used car dealerships across Williamson Road from the subject. Both dealerships have good curb appeal and offer high end late model automobiles for sale. The dealership to be established will make every attempt to compete with those existing businesses on both an aesthetic and product line level. Over time, some interior changes will be made to the existing interior of the building. Specifically, removal of restaurant equipment and restructuring the layout of the interior will be accomplished. The exterior of the building will not be modified. There are two existing signs; one over the front of the building, and one at the front of the property. The only changes to the existing signage will be the name of the business. The parking lot of the subject property has parking spaces already marked and laid out. Those existing parking spaces will be utilized with little or no changes to the layout of the lot. There are two entrances to the lot. One from Williamson Road, the other is off Elwood Street. The Williamson Road entrance is 28 feet wide and the entrance from Elwood Street is 50 feet wide. The subject is has public electricity, public water, public sewer and natural gas. There are no fire hydrants adjacent to the subject property. F-t View of Wheels, Inc. from subject property parking lot. CJ ¡ - \ ~ View of Brookside Auto Sales from subject property parking lot. ~-( \ Subject property view. Note Pine tree buffer in rear of property. (-I View of Elwood Street. Building to left is Super Shoes. Note pine tree buffer in rear of building. ~,~, (-I ~ -=-. --...:;:::::--~~ ===- .~--.:::::::-.._-......... ~~~~~ South view of Williamson Road. Wheels, Ine is on right. f- ) North view of Williamson Road. Brookside Auto Sales is on the left. SKETCH/AREA TABLE ADDENDUM f~J Case No Property Address City Borrower Lender/Client Appraiser Name File No 6717will ----I d J County State Zip UC Address Appr Address ~"~..'.'i7"" ,/.. "'. \ ~ \(ee\ òS <¡;.\.,¡.\oo ~ --/:{~~~ ~~\~~ 4.( ~'- ~' ~. ~ ~. ~, ~. ~ ~ ~~~ ~ ~\~\íÞ~ .z., ~ \ '" 9:, -:g 100- \ Comments: Scale: 1 = 42 AREA CALCULATIONS SUMMARY Code Description Size Totals GLA1 First Floor 2562.00 2562.00 pIp Porch 305.00 305.00 OTH Site Plan 19716.B7 19716.87 LIVING AREA BREAKDOWN Breakdown Subtotals First Floor 42.0 x 61.0 2562.00 . ~ .!-.l . 12 0 ~. 0 0 - . ~ --- 0 ---- -- 4>_ --- f/I -- . -> 128 ~ 1 120 .;;. l./IJ, , . 90 90 I \ 6 \ .0 \ I I ß\"Wood .---- I --------- ~--------- \0 80 I \ 73.5\ I I 121 -> I -> CP 0 0 I 0 CP 4. 3. 4 0 I 6717 '\ 4-.84- I -.l I 0' / 73 I \ 98.74 I 203.7 4 \ 119 ~ I \ cj) I \-> - I \<6 4-.1 I 6. 3 6711 \ '" I -> \ 5 I 0 '" 0 \ 85 ~" 203.97 90 \ 98.97 I I "" 2 18 to 0 I "'" 704 I I ~ .1 Ai) I . \ 1. --- J ------------ -- L=JG=J 1. ~.. - 482 Ac " ·----···~O^ " -.... -.... "t" " " '. " -.... " \. "''rf¡;~ ~~~ 3. 5.95 Ac. ) Shenandoah BaptIst ministries Assoc. "'0 7 ,<> I I I ,.... · · · · · · · · · · · · · · : I" 6927 : I; . . 197.43 :¡. / 179.41 1· I g 6921 \ \ .3. 2\J.52 ~ 691.1 / -2. / . I I I I \ ...~ .......... .-- I I \ · I \ I \ I \ \ I \ I \ I 1\. \ · --- \ · · I \ \ \ I I J . 1. ) \ \ . I '\ I / I --- / \ ~ I SBII I I I I . 17 ~ i 5 ,S@ 7. " .n 2 107.29 ~ " J 7 6 99.6 17 IJ 12. 1;3. ~ 0 '" O>~ " 7 2 1J.2 1.28 \1D -0 \ \ \ \ \ \ \ \ Shopping \ \ \ \ ,3.B7 At.. '0 " 8_ ~ 6928 ¡,.. o '" l4. (;,1 '90.51 ..¡: ~! ~~ ~ á .., - ~ F r .- ¡:<--¡ 65 Zoning 6 _AG3 _EP _NJ1 AA _AV 604J' C1 r( .C2 _ C2CVOO ~ 11 I~ G _PçO ~ PRO 'L~J prD 130 652V R1 R2 R3 R4 - Applicants Name: Daniel W. Doss Existing Zoning: C2 Proposed Zoning: C2S Tax Map Number: 27.18-4-3 Magisterial District: Hollins Roanoke County Department of Community Development Case No: 12-06/2005 Area: 0.467 Acres April 26, 2005 No Scale ACTION NO. ITEM NO. G -I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: First reading of an ordinance authorizing the conveyance of easements to the Western Virginia Water Authority (WVWA) through property owned by the Roanoke County Board of Supervisors to provide for the extension of water service for the benefit of Radford Homes and the Mason's Crest Subdivision, Cave Spring Magisterial District SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge éJ/ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Lumsden Associates, P.C., on behalf of Radford Homes and the Western Virginia Water Authority (WVWA) , is requesting that the Board of Supervisors convey the following easement for the purpose of extending water service across property owned by the County at Merriman/Starkey Park to the previously approved Mason's Crest subdivision currently under construction: A new 20' wide water line easement containing 28,719 sq. ft. across property owned by the County at Merriman/Starkey Park and designated as Tax Map No. 97.01-02-13. Staff has met on site and has approved the easement location as identified on the attached plat. In addition, the WVWA has reviewed this proposal and has indicated that it will accept this conveyance for purposes of this development. Jack Zambacca, the Real Estate Acquisition Agent for the WVWA, has determined the fair market value of this easement is $6,441 based on the standard formula utilized by the 1 (;-1 WVWA and Roanoke County for similar easement transactions. Radford Homes has requested that it not be required to pay to the County fair market compensation for this easement. FISCAL IMPACT: The fair market value of this easement is $6,441. These funds will be placed in the Parks and Recreation capital maintenance fund to be used for improvements at MerrimanlStarkey Park; specifically, a new parking lot. ALTERNATIVES: 1. Authorize the conveyance of easements for the purpose of the extension of water service across property owned by the County at Merriman/Starkey Park for the benefit of Radford Homes and require fair market value payment of $6,441 to the Parks and Recreation capital maintenance fund. 2. Authorize the conveyance of easements for the purpose of the extension of water service across property owned by the County at Merriman/Starkey Park for the benefit of Radford Homes and waive the payment of $6,441 for this easement. STAFF RECOMMENDATION: Staff recommends Alternative 1, authorize the conveyance of easements for the purpose of the extension of water service across property owned by the County at MerrimanlStarkey Park for the benefit of Radford Homes and require fair market value payment of $6,441 to the Parks and Recreation capital maintenance fund. 2 G-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 97.01-2-13) TO PROVIDE FOR THE EXTENSION OF WATER SERVICE FOR THE DEVELOPMENT OF THE MASON'S CREST PROJECT BY RADFORD HOMES, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land containing 14.2 acres off Merriman Road in the County of Roanoke, Virginia, designated on the Roanoke County Land Records as Tax Map No. 97.01-2-13; and, WHEREAS, Radford Homes and the Western Virginia Water Authority have requested the conveyance of an easement across this property to provide for the extension of water service for the development of the Mason's Crest Project by Radford Homes; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including easements, shall be accomplished by ordinance; the first reading of this ordinance was held on May 24, 2005; and the second reading was held on June 14, 2005. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to the Western Virginia Water Authority for the extension of water service for the development of the Mason's Crest project by Radford Homes. - . .- 6-1 2. That conveyance to the Western Virginia Water Authority of water easement as shown and described as "New 20' Water Line Easement" (24,719 sq. ft.) on a plat entitled "Plat showing New 20' Water Line Easement being granted by Roanoke County Board of Supervisors to the Western Virginia Water Authority Situated on Tax #97.01-2-13 (DB 1123, PG. 531) Cave Spring Magisterial District" prepared by Lumsden Associates, P. C., dated May 4, 2005, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 3. That the County accepts the payment of $6,441 as fair market value compensation for this easement and that this sum is appropriated to the Parks and Recreation Capital Maintenance Fund. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. 2 Exhibit A (;-1 w ~ a:~ ~ ~a: ~~Q .~I ~~~ .~ ~I:!:! ~ i!5~ ~ ::ii'" CI) § -' , . AI \\~ .~ -::i[::£;£' ~" --~--~, '~" -~\ ~ .' ~\ \ \ i~ ~~ \ '. - ~ '$:£. '. \~ ~I \ "..<:k \\\ \~ \. -~, ~ \.\ CENTER1JNE ~~'~" ''\\L__ \~EW20' It:L£ ~-~. - ~.. ". -m---=t-------- YU\-- ------ \ \ '"\\ EX. SO' EAST ÆNN~ . . NA TURM GAS CO. EASEMENT 4- '. '. . 0.8. 772, PG. 457 ~b", \, ~. . \ . ~ . " TAX /97.01-02-11 ROANOKE COUNTY BOARD Of SUPERVISORS DB. 1634, PG. 1852 P.B. 22, PG. 97 I \ TAX /97.01-02 STARKEY PROPERn , 'PLASnCS ONE" INSTRUMENT 1200401 P.B. 22, PG. 97 TAX #97.01-02-13 PROPERTY OF ROANOKE COUNTY BOARD OF SUPERVISORS D.B. 1123, PG. 531 (RK£ co. PUBLIC SERVICE AUTHORITY) 17.291 AG. ~ ~~~~ ~~~-1- ...o~t;h ~~ ~~ ;.t.~ "? CI LEGEND: W.L£ WA TERUNE EASEMENT R/W RIGHT-Of-WAY D.B. DEED BOOK P.B. PLA T BOOK PG. PAGE .//}Ø(JJ~AR~~ /1 NOTES: I. THIS PLA T WAS PREPARED WITHOUT THE BENEF1T Of A CURRENT nn.r REPORT AND THERE MA Y EXIST EASEMENTS THA T ARE NOT SHOWN HEREON. 2. THE INTENT Of THIS PLA T IS TO CREA TE A NEW 20' WATERUNE EASEMENT ACROSS TAX /97.01-02-13. 3. THIS PLA T DOES NOT CONSmUTE A BOUNDARY SUR'ÆY. 4. NO PHYSICAL IMPROVEMENTS ARE SHOWN FOR CLARITY PURPOSES. 5. FOR MERRIMAN ROAD RIGHT-Of-WAY TAKING SEE D.B. 1006, PG. 261. PLA T SHOWING NEW 20' WATERUNE EASEMENT BEING GRANTED BY ROANOKE COUNTY BOARD OF SUPERVISORS TO WESTERN VIRGINIA WATER AUTHORITY SITUATED ON TAX #97.01-02-13 (D.B. 1123, PG. 531) CA \IE' SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA DATE: @ A= 24'28'00" R= 1934.86 T= 419.51 L= 826.23 BRG. S 3'58'34" E CHD. 819.97 -~ ~~ ~~ rn~ -e; S 1672'34" E 28.56' S 1979'41" W 43.01' \.. S 3'07'29" W '-../ 18.4 7' ~ ~ \% \ ,. = 200' LUMSDEN ASSOCIATES, P.c. ENG I NEERS-SUR VEYORS-PLANNERS ROANOKE, VIRGINIA May 4, 2005 SCALE: COMM. NO.: 03-164 PHONE: (540) 774-4411 FAX: (540) 772-9445 E-MAIL: MAIL@LUMSDENPC.COM ':\2003\03164 \sur\03164es01.dwg ACTION NO. ITEM NO. ~I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Resolution adopting the fiscal year 2005-2006 budget, including the fiscal year 2006-2010 Capital Improvement Program (CIP), for Roanoke County, Virginia SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge ~ J/~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2005-2006 budget for Roanoke County, Virginia. This resolution is detailed by fund and includes unappropriated balances for the General Government and Capital Funds. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors. The proposed budget was submitted to the Board and a public hearing on the proposed budget was held on April 26, 2005. Prepared in conjunction with the fiscal year 2005-2006 budget, the fiscal year 2006-2010 Capital Improvements Program (CIP) is included as part of this resolution. The CIP summary is attached. On April 26, 2005 there was a public hearing to secure citizen comments on the County's fiscal year 2006-201 0 CIP. The adoption of this document does not represent an appropriation of funds. The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the appropriation ordinance before July 1, 2005 and to allow adequate time for County and School staff to prepare and disburse 1 H-I employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY 2005-06 appropriation ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the fiscal year 2005-2006 budget and fiscal year 2006-2010 Capital Improvement Program. 2 Ii~( AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 RESOLUTION APPROVING THE FISCAL YEAR 2005-2006 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WH EREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WH EREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 26, 2005. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2005-2006 for Roanoke County, Virginia, as shown on the attached Schedules. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. Revenue Estimates General Fund General Government General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Interest Income Charges for Services Commonwealth Federal Other Total General Government Comprehensive Services E-911 Maintenance Law Library S B & T Building VJCCCAlLife Skills Recreation Fee Class Internal Services County Garage Total General Fund Debt Service Fund - County Capital Projects Fund Internal Service Fund School Operating Fund School Nutrition Fund School Capital Fund School Debt Fund Regional Alternative School School Laptop Insurance Reserve School Grants Fund School Textbook Fund Total School Funds Total Revenues All Funds Less: Transfers Total Net of Transfers County of Roanoke Budget Adoption FY 2005-2006 Adopted FY 2005-06 98,325,000 27,675,000 667,300 676,000 404,900 3,176,750 9,327,619 3,257,469 872,050 144,382,088 5,476,206 903,158 41,648 430,063 282,025 962,066 3,180,667 352,568 156,010,489 4,479,756 4,853,046 964,505 118,007,240 4,295,000 1,126,414 9,747,046 424,868 433,900 4,794,860 925,724 139,755,052 306,062,848 (81,945,319) 224,117,529 Schedule A 1+-/ County of Roanoke Budget Adoption FY 2005-2006 Adopted FY 2005-06 Proposed Expenditures General Fund General Government General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers to School Operating Fund Transfers to School Dental Insurance Transfers to Capital Fund Transfers to County Garage Transfers to Debt Service Fund Other 2,829,195 9,266,828 1,110,435 3,027,192 19,048,789 10,858,250 14,892,999 7,005,093 57,260,071 407,299 3,436,208 134,951 11,037,273 4,067,505 144,382,088 5,476,206 903,158 41,648 430,063 282,025 352,568 962,066 3,180,667 156,010,489 4,479,756 4,853,046 964,505 118,007,240 4,295,000 1,126,414 9,747,046 424,868 433,900 4,794,860 925,724 139,755,052 306,062,848 (81,945,319) 224,117,529 Total General Government Comprehensive Services E-911 Maintenance Law Library S B & T Building VJCCCAlLife Skills County Garage Recreation Fee Class Internal Services Total General Fund Debt Service Fund - County Capital Projects Fund Internal Service Fund School Operating Fund School Cafeteria Fund School Capital Fund School Debt Fund Regional Alternative School School Laptop Insurance Reserve School Grants Fund School Textbook Fund Total School Funds Total Expenditures All Funds Less: Transfers Total Net of Transfers 2 Schedule A 11-1 CD Q) :; "0 Q) .<::: () (/) o .... o N cD o o ~ u. 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H-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Second reading of an ordinance appropriating the funds for the fiscal year 2005-2006 budget SUBMITTED BY: Brent Robertson Director of Management and Budget ElmerC.Hodge ~ f/~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The fiscal year 2005-06 budget was presented to the Board of Supervisors on April 26, 2005. A budget public hearing was held on April 26, 2005 to receive written and oral comment from the public concerning the proposed budget and FY2006-2010 Capital Improvements Program. Attached for your approval is the Budget Appropriation Ordinance for fiscal year 2005-06. The total County budget is $306,062,848. This includes all inter-fund and intra-fund transfers. The budget net of transfers is $224,117,529. At the April 26, 2005 Board of Supervisor's meeting the County Administrator presented the proposed Roanoke County budget, which included the approved Roanoke County Schools Budget. There has been one change from the first reading of the appropriation ordinance held on May 10, 2005. At the May 10,2005 meeting the Board of Supervisors approved Action # A-051 005-1 c; Item 1-4 which added $304,969 to the FY2005-2006 Department of Social Services budget for the implementation of the Program Improvement Plan (PIP) for child welfare services. This action also increased the Classification Plan by six positions. The budget presented in the second reading of the appropriation ordinance includes these changes. The format of the appropriation ordinance conforms to the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget tt~~ comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School funds in the past. STAFF RECOMMENDATION: Staff recommends approval of the second reading of the 2005-06 fiscal year budget appropriation ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 2005-06. t+-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 ORDINANCE APPROPRIATING FUNDS FOR THE 2005-06 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 26, 2005 concerning the adoption of the annual budget for Roanoke County for fiscal year 2005-06; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 24, 2005, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 10, 2005, and the second reading of this ordinance was held on May 24, 2005, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2005, and ending June 30, 2006, for the functions and purposes indicated: 1 County of Roanoke It-~ Adopted FY 2005-2006 Budget May 24, 2005 Revenues: General Fund: General Government $ 144,382,088 Comprehensive Services 5,476,206 E-9ll Maintenance 903,158 Law Library 41,648 Life Skills Mentoring Program 282,025 SB&T -Social Services Building 430,063 Recreation Fee Class 962,066 Internal Services 3,180,667 County Garage 352,568 Total General Fund $ 156,010,489 Debt Service Fund - County $ 4,479,756 Capital Projects Fund Beginning Balance $ 1,416,838 Transfer from General Fund 3,436,208 Total Capital Projects Fund $ 4,853,046 Internal Service Fund - Risk Management $ 964,505 School Funds: Operating $ 118,007,240 Nutrition 4,295,000 Capital 1,126,414 Debt 9,747,046 Regional Alternative School 424,868 Laptop Insurance Reserve 433,900 Grant 4,794,860 Textbook 925,724 Total School Fund $ 139,755,052 Total All Funds $ 306,062,848 2 H-~~ County of Roanoke Adopted FY 2005-2006 Budget May 24, 2005 Expenditures: General Government: General Administration Board of Supervisors $ 361,764 County Administrator 262,241 Public Information 216,000 Asst. Co. Administrators 327,241 Human Resources 571,579 County Attorney 463,917 Economic Development 626,453 Total General Administration $ 2,829,195 Constitutional Officers Treasurer $ 744,601 Commonwealth Attorney 692,251 Commissioner of the Revenue 714,563 Clerk of the Circuit Court 900,043 Sheriffs Office 1,435,222 Care & Confinement of Prisoners 4,780,148 Total Constitutional Officers $ 9,266,828 Judicial Administration Circuit Court $ 197,068 General District Court 40,878 Magistrate 1,655 J & DR Court 13,429 Court Service Unit 857,405 Total Judicial Administration $ 1,110,435 Management Services Real Estate Assessments $ 964,134 Finance 1,125,980 Public Transportation 330,476 Management and Budget 233,649 Procurement Services 372,953 Total Management Services $ 3,027,192 3 County of Roanoke +-~ Adopted FY 2005-2006 Budget May 24, 2005 Public Safety Police $ 9,376,871 Fire and Rescue 9,671,918 Total Public Safety $ 19,048,789 Community Services General Services $ 296,267 Solid Waste 4,620,858 Community Development 4,272,011 Building Maintenance 1,669,114 Total Community Services $ 10,858,250 Human Services Grounds Maintenance $ 1,905,251 Parks and Recreation 2,566,833 Public Health 494,668 Social Services 6,726,650 Contributions-Human Service, Cultural, Tourism 457,251 Library 2,375,070 V A Cooperative Extension 94,129 Elections 273,147 Total Human Services $ 14,892,999 Non -Departmental Employee Benefits $ 3,127,348 Miscellaneous 966,500 Internal Service Charges 2,911,245 Total Non-Departmental $ 7,005,093 4 County of Roanoke H-~ Adopted FY 2005-2006 Budget May 24, 2005 Transfers to Other Funds Transfer to Debt - General & Schools $ 11,037,273 Transfer to Capital 3,436,208 Transfer to Schools 57,260,071 Transfer to Schools - Dental Insurance 407,299 Transfer to Internal Services 964,505 Transfer to Comprehensive Services 2,653,000 Transfer to County Garage 134,951 Total Transfers to Other Funds $ 75,893,307 Unappropriated Balance Board Contingency $ 100,000 Unallocated Revenue 350,000 Total General Government $ 144,382,088 Comprehensive Services $ 5,476,206 E-911 Maintenance $ 903,158 Law Library $ 41,648 Life Skills Mentoring Program $ 282,025 SB&T -Social Services Building $ 430,063 Recreation Fee Class $ 962,066 Internal Services Management Infonnation Systems $ 2,679,105 Communications 501,562 County Garage 352,568 Total Internal Services $ 3,533,235 Total General Fund $ 156,010,489 Debt Service Fund - County $ 4,479,756 Capital Projects Fund $ 4,853,046 Internal Services Fund - Risk Management $ 964,505 5 {-f-À County of Roanoke Adopted FY 2005-2006 Budget May 24, 2005 School Funds: Operating Nutrition Capital Debt Regional Alternative School Laptop Insurance Reserve Grant Text Book Total School Funds Total All Funds 6 $ 118,007,240 4,295,000 1,126,414 9,747,046 424,868 433,900 4,794,860 925,724 $ 139,755,052 $ 306,062,848 It-~ 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2005, are re-appropriated to the 2005-06 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2005, and appropriations in the 2005- 06 budget. 5. That all school fund appropriations remaining at the end of the 2004-05 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 2005-06. 6. That all General Fund appropriations remaining unexpended at the end of the 2004-05 fiscal year not lapse but shall be re-appropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the un- appropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2005-06 as provided by Resolution 042396-5. 7 H-À 7. That Two Million Dollars from the Unappropriated Fund Balance is hereby appropriated to a Reserve for Contingency for unanticipated or emergency expenditures that may arise during the 2005-06 fiscal year; and money allocated to the Unappropriated Fund Balance must be appropriated by the Board of Supervisors before such money may be expended. 8. 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N N N N N N N N N N (\") (\") (\") (\") (\") (\") (\") (\") (\") (\") '<:t '<:t '<:t '<:t '<:t t9 :::!!: ::J ~ Z ~ ACTION NO. ITEM NO. I1=-(o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24,2005 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (Appointed by District) The five-year term of W. Eric Thomas, Vinton Magisterial District, will expire on June 30, 2005. Supervisor Altizer has requested that Mr. Thomas, Vinton District representative, be appointed to serve an additional five-year term that will expire on June 30, 2010. Confirmation of this appointment has been placed on the consent agenda. 2. Clean Valley Council Mr. Wes Thompson resigned from the Clean Valley Council on April 13, 2005. Mr. Thompson was appointed as liaison to the Board to complete the unexpired portion of the late Lee B. Eddy's two year term. This term will expire on June 30, 2005. The two-year term of Dennis Harris will expire on June 30, 2005. 3. Community Policy and Management Team XI-Io The three-year term of Gary Wilburn, County appointee from private community resources, will expire June 30, 2005. The Community Policy and Management Team (CPMT) for the County of Roanoke is established according to the policies and practices established by the Commonwealth of Virginia for the administration of the State's Comprehensive Services Act. One of the required positions on this management team is a representative from a private provider of related services. Mr. Wilburn has served three terms in this capacity and brings a great knowledge of available community service resources, as well as needs of the juveniles, to this board. Mr. Wilburn has been contacted and has agreed to serve an additional three-year term. Staff and the CPMT recommend that Mr. Wilburn be appointed to serve an additional three-year term that will expire on June 30,2008. Confirmation of this appointment has been placed on the consent agenda. 4. Parks, Recreation and Tourism Advisory Commission (Appointed by District) The following three-year terms will expire on June 30, 2005: Ms. Lee Blair, Cave Spring Magisterial District; William Skelton, Windsor Hills Magisterial District; and Jerry Williams, At-Large representative. Supervisor Wray has requested that Ms. Blair, Cave Spring District representative, be appointed to serve an additional three-year term that will expire on June 30, 2008. Confirmation of this appointment has been placed on the consent agenda. 5. Roanoke Valley-Alleghany Regional Commission The following three-year terms will expire on June 30, 2005: Joseph McNamara, elected representative, and Elmer Hodge, sixth representative. 2 TI-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 24, 2005, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes - May 10, 2005 2. Confirmation of appointments to the Board of Zoning Appeals, Community Policy and Management Team, and the Parks, Recreation and Tourism Advisory Commission 3. Request from schools to accept and appropriate grant funds in the amount of $114,718 to be used under Title II-D (Educational Technology) for the purchase of laptop computers 4. Request from schools to accept and appropriate funds in the amount of $27,790 from the Virginia Department of Education for the benchmark assessment program 5. Request from Fire and Rescue Department to accept and appropriate grant funds in the amount of $2,000 from the Virginia Department of Emergency Management for the purchase of contractual services to complete a Local Capability Assessment for Readiness (LCAR) 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ACTION NO. ITEM NO. T-b) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Confirmation of appointments to the Board of Zoning Appeals, Community Policy and Management Team, and the Parks, Recreation and Tourism Advisory Commission SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (Appointed by District) Supervisor Altizer has requested that Mr. Eric Thomas, Vinton Magisterial District representative, be appointed to serve an additional five-year term that will expire on June 30,2010. He requested that confirmation of this appointment be placed on the consent agenda. 2. Community Policy and Management Team Staff and the CPMT recommend that Mr. Gary Wilburn be appointed to serve an additional three-year term that will expire on June 30,2008. It has been requested that confirmation of this appointment be placed on the consent agenda. , ~ 5=~ 3. Parks, Recreation and Tourism Advisory Commission (Appointed by District) Supervisor Wray has requested that Ms. Lee Blair, Cave Spring Magisterial District representative, be appointed to serve an additional three-year term that will expire on June 30, 2008. He requested that confirmation of this appointment be placed on the consent agenda. STAFF RECOMMENDATION: It is recommended that the above appointments to the Board of Zoning Appeals, the Community Policy and Management Team, and the Parks, Recreation and Tourism Advisory Commission be confirmed. 2 ACTION NO. ITEM NO. ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Request from schools to accept and appropriate grant funds in the amount of $114,718 to be used under Title II-D (Educational Technology) for the purchase of laptop computers SUBMITTED BY: Dr. Jane James Director of Technology Elmer C. Hodge ê tt County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: Through the application process earlier this year, Roanoke County Public Schools was awarded $114,718 to be used under Title II-D (Educational Technology). The funds are available for immediate reimbursement. Although the school system has until September 30, 2006 to spend the funds in the grant, it is desirable that the school system order and receive as many laptops as possible by June 15 to facilitate distribution in the fall. FISCAL IMPACT: The 2004-2005 Technology Budget will be increased by $114,718. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation offunds in the amount of $114,718 to the 2004-2005 budget for Title II-D purchase of laptop computers for instruction. ACTION NO. 3-L\ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Request from schools to accept and appropriate funds in the amount of $27,790 from the Virginia Department of Education for the benchmark assessment program SUBMITTED BY: Dr. Lorraine Lange Deputy Superintendent Elmer C. Hodge ê ff County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~f)~ SUMMARY OF INFORMATION: After entering a program of benchmark testing with SOLAR, the Virginia Department of Education agreed to reimburse Roanoke County Public Schools partial payment for piloting the program. The Department of Education reimbursed the school system a total of $27,790 for piloting the benchmark assessment program. FISCAL IMPACT: The Instruction budget will be increased by $27,790. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends that funds in the amount of $27,790 be appropriated to the following accounts: 792620-6301 792330-6301 792030-3007 $7,000 $1,200 $19,590 ACTION NO. ITEM NO. 3-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 Request to accept and appropriate grant funds in the amount of $2,000 from the Virginia Department of Emergency Management for the purchase of contractual services to complete a Local Capability Assessment for Readiness (LCAR) Report for Roanoke County. AGENDA ITEM: SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As a result of legislation enacted by the 2003 General Assembly, the Virginia Emergency Services and Disaster Laws of 2000, each jurisdiction is required to submit an annually updated emergency management assessment to the State Coordinator of Emergency Management by July 1st of each year. The purpose of the LCAR is to provide a self- assessment instrument for our jurisdiction to identify our emergency management program strengths and areas of improvement, provide collaborative dialogue between local and state management agencies, and assist the state in accurately assessing the status of its partnership with each jurisdiction. These funds are being provided to assist the jurisdictions in meeting these state requirements. The deadline for expending these funds is June 30, 2005. 1 5-5 FISCAL IMPACT: There is no fiscal impact. This grant fund must be used for the sole purpose of conducting an LCAR. The grant funds will be electronically transferred by the state but any unused portion must be returned. STAFF RECOMMENDATION: Staff requests that the Board of Supervisors accept and appropriate the amount of $2,000.00 to the Fire and Rescue Department for the administration of the grant and the appropriate purchasing procedures necessary to complete this project. 2 N-\ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior Report Balance Amount $9,738,285 % of General Fund Revenues 6.61% Addition from 2003-04 Operations Audited Balance at June 30, 2004 2,050,000 11,788,285 July 1, 2004 Explore Park Loan Repayment 20,000 Balance at May 24, 2005 11,808,285 8.02% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2004-05 at a range of 7.0%-8.0% of General Fund Revenues 2004 - 2005 General Fund Revenues $147,255,793 7% of General Fund Revenues $10,307,906 8% of General Fund Revenues $11,780,463 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge êff County Administrator N-Q COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited Balance at June 30, 2004 $11,389,450.22 Remaining funds from completed projects at June 30, 2004 347,440.84 Transfer from Department Savings 2003-04 233,419.00 September 28, 2004 Appropriation for the Public Safety Building Project (6,110,540.00) October 12, 2004 Appropriation for Regional Jail Facility Study (85,922.00) December 7,2004 Appropriation for refund to PFC, LLC for PPEA review fees (50,000.00) January 11, 2005 Appropriation for tests and studies to review the Higginbotham (250,000,00) Farms and the existing Roanoke County Jail as sites for the Regional Jail Facility. February 22, 2005 Appropriation for projects for fiscal year 2004-2005 Virginia (50,000,00) Department of Transportation (VDOT) revenue sharing program March 8, 2005 Appropriation for the purchase of an Emergency Medical Service (155,000.00) Data Reporting System Balance at May 24, 2005 $5,268,848.06 Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Appropriation from 2003-04 Operations $1,416,838,00 Balance at May 24, 2005 $1,416,838.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge (/¡þ County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2004-2005 Original Budget $100,000.00 September 28, 2004 Appropriation for professional services provided by (9,000.00) Chandler Planning October 12,2004 Appropriation for Special Assistant for Legislative (18,000.00) Relations October 26, 2004 Appropriation for participation in a library study (29,700.00) with the City of Roanoke April 12, 2005 Appropriation for construction costs associated with (8,150.00) the Habitat for Humanity House April 26, 2005 Appropriation for the purchase of five defibrillators to be used in Roanoke County middle schools (7,500.00) Balance at May 24, 2005 $27,650.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge é If County Administrator N-Li FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Savi ngs from 1996-1997 debt budget $ 670,000 Transfer from County Capital Projects Fund 1,113,043 FY1997-1998 Original budget appropriation 2,000,000 Savings from 1997-1998 debt fund 321,772 FY1998-1999 Original budget appropriation 2,000,000 FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) 780,145 Savings from 1998-1999 debt fund 495,363 FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) 198,421 FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) Savings from 2001-02 debt fund 116,594 1,651,194 FY 2002-2003 Original budget appropriation 2,000,000 Less increase in debt service (2,592,125) (592,125) FY 2003-2004 Original budget appropriation 2,000,000 Less increase in debt service (2,202,725) (202,725) FY 2004-2005 Original budget appropriation 2,000,000 Less increase in debt service (4,192,701) (2,192,701) Balance at May 24, 2005 $ 6,242,387 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~ Jf County Administrator ACTION NO. ITEM NO. N -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24, 2005 AGENDA ITEM: Accounts Paid-April 2005 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Elmer C. Hodge t/l County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ $ $ 5,152,118.93 Payroll 4/8/2005 788,236.27 108,598.93 896,835.20 Payroll 4/22/2005 808,527.80 109,605.71 918,133.51 Manual Checks 2,289.25 2,289.25 Voids Grand Total $ 6,969,376.89 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. N-io '" 0 0 C:' 0 r- N 'D 0 00 V) 'D f'"\ f'"\ 0.. 0.. f'"\ 00 'D 'D 'D V) N N r- f'"\ f'"\ 0 0.. 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'I:) r- oo N ~ .;.; "" z '"' c 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c;.; = 'I:) 'I:) 'I:) r- r- r- r- oo 00 00 00 00 00 00 0\ 0\ ¡;: ¡... 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ACTION NO, ITEM NUMBER~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 24,2005. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of April 30,2005, SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: SUNTRUST CAP 330,486.96 330,486.96 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERCIAL PAPER SUNTRUST CAP 1,084,643.99 1,084,643.99 CORPORATE BONDS ALEXANDER KEY FED 501,523.00 501,523.00 GOVERNMENT: ALEXANDER KEY FED ALEXANDER KEY - Sub Acct SUNTRUST - CAP 37,126,392.75 4,275,384.50 11,103,944.87 52,505,722,12 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 8,295,972,80 8,295,972.80 MONEY MARKET: ALEXANDER KEY FED ALEXANDER KEY - Sub Acct SUNTRUST - CAP SUNTRUST - SWEEP WACHOVIA 658,108.59 152,536.10 2,811,206.35 10,643,743.80 2,344,194.45 16,609,789.29 TOTAL 79,428,138.16 03/07/05 N-g PUBLIC SAFETY CENTER BUILDING PROJECT BUDGET REPORT COUNTY OF ROANOKE, VIRGINIA Northrop-Grumman Date Description Contract Amount Contingency 12/03/04 Opening Balance $ 26,030,769 $ 780,923 01/27/05 Change Order (001) 21,065 (21,065) 01/27/05 Change Order (002) * 53,835 - 01/28/05 Progress Payment #1 (1,456,157) - 02/24/05 Progress Payment #2 (403,222) - 03/24/05 Progress Payment #3 (375,678) 05/13/05 Progress Payment #4 (855,272) Balance at May 15, 2005 $ 23,015,340 $ 759,858 * The funds to be used for change order #002 were taken from departmental E911 funds. Submitted By, Rebecca Owens Director of Finance Approved By, Dan O'Donnell Asst. County Administrator N-q PUBLIC SAFETY CENTER BUILDING PROJECT CHANGE ORDER REPORT COUNTY OF ROANOKE, VIRGINIA r-hanqe Order Number Date Approved Description of Change Order Amount 001 January 27,2005 6 GHz Microwave and Vinton Related Costs $ 21,065 002 January 27,2005 Delete several CAD servers, add CAD and related CAD software (paid from departmental E911 funds) 53,835 Total as of May 15, 2005 $ 74,900 Submitted By: Rebecca Owens Director of Finance Approved By: Dan O'Donnell Asst. County Administrator ITEM NO, --N ~ \0 Jail Study Costs Report for the May 24, 2005 Meeting of the Roanoke County Board of Supervisors To Be Paid by Total Roanoke County Other Locality Authority Date Description Amount Share Share (or Reimbursed) October 12, 2004 Jail Study Costs Community Based Corrections Plan- Note 1 42,100,00 14,941.29 27,158,71 Prepared by Ed Powell Jail Program Plan Note 1 120,000.00 42,588.00 77,412,00 Prepared by HSMM AlE study of existing jail conditions 28,400.00 28,400,00 for Roanoke County Jail Study by HSMM 190,500,00 85,929,29 104,570,71 $85,922 appropriated October 12, 2004 for Roanoke County's share of these studies, Note 1 Each of the four localities have appropriated their own monies for their share of the costs of the Community Based Corrections Plan and the Jail Program Plan (AlE Study) January 11, 2005 Jail Site Studies and Land Options Option on Higginbotham Site Second option to be paid in June, 2005 10,000,00 20,000.00 10,000.00 20,000,00 Environmental study of Higginbotham Site Geo-technical study of Higginbotham Site 13,223.00 13,223,00 N/A Legal Services Study of existing jail site for future use (Roanoke County cost only) 48,000.00 48,000,00 Financial advisor aervices Bond counsel services Debt issuance costs Cost of studies and application cost Note 2 91,223.00 48,000,00 43,223.00 Note 2 $250,000 was appropriated by the Roanoke County Board of Supervisors at the January 11, 2005 meeting to cover the cost of the feasibility study of the site of the existing Roanoke County/Salem Jail and also to cover the costs for the option to purchase the Higginbotham Site; the cost of the environmental assessment (Phase I) of the site and related geo-technical study for the application process; and any related cost for the application process. The cost of the feasibility study is the responsibility of Roanoke County. The other related costs may be shared by the other participating localities or reimbursed to Roanoke County by the Jail Authority, Submitted by: John Chambliss, Assistant County Administrator Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. R -\ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 24,2005 Resolution of congratulations to students at A. R. Burton Technology Center for winning the Virginia SkillsUSA and Family, Career and Community Leaders of America, Inc. (FCCLA) awards Elmer C. Hodge tJI- County Administrator AGENDA ITEM: APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: SkillsUSA is a national organization serving more than 264,500 high school and college students and professional members who are enrolled in training programs in technical, skilled, and service occupations, including health occupations. At the Virginia SkillsUSA Leadership Conference in April 2005, there were 20 gold medal recipients from the A. R. Burton Technology Center for the following contests: Community Service, American Spirit, Job Skill Demonstration, Masonry, Opening and Closing Ceremonies, Outstanding Chapter, Promotional Bulletin Board, Masonry Technical Exam, and Criminal Justice Technical Exam. The Family, Career and Community Leadership of American, Inc. (FCCLA) is a nonprofit national career and technical student organization for high school students in family and consumer sciences education. At the state conference in Apri/2005, there were two gold medal recipients from the A. R. Burton Technology Center for the Community Service Project Display. Attached to this Board report is a list of the winners and additional information about the contests. Certificates of recognition will be presented to those students present. The School Board recognized these students at their April 27, 2005, meeting. ~-\ Andy McClung, Principal, A. R. Burton Technology Center; Joan Farley, SkillsUSA Sponsor; and Kathy Beard, FCCLA Sponsor; will accept the resolution. Dr. Lorraine Lange, Assistant Superintendent of Instruction, will also attend. 2 f< - J Recipients and Contests for SkillsUSA and FCCLA State Awards Community Service: Amanda Akers. Northside HiQh School: Nicole Bavse. Northside HiQh School: and Sarah Hackett. William Byrd Hiah School. Awarded to the school which completes the most thorough and successful community service activity. American Spirit Award: James Brookover. Northside HiQh School; and Steven Hutto. Hidden Valley HiQh School. Awarded to the school that completes the most superior activities for community service and citizenship projects that demonstrate patriotic overtones and a belief in the American way of life. Job Skill Demonstration: Alex Seidel. Hidden Valley HiQh School. Awarded to the student who best demonstrates and explains an entry-level skill used in the occupational area for which he or she is training. Masonrv: Holden Parker. Northside HiQh School. Awarded to the student who best demonstrates the ability to complete a comprehensive masonry project. OpeninQ & ClosinQ Ceremonies: Jessica Bucaro. Northside HiQh School; Grant Floyd. Hidden Valley HiQh School; Hanna Garman. Glenvar HiQh School; Jeremy Gilbert. Cave SprinQ HiQh School; Katie Larosa. Cave SprinQ HiQh School; Corv McCraw. Glenvar HiQh School; and Aubrev Wies, Northside HiQh School. Awarded to the school that best represents the understanding of the symbolic illustration of the colors and assembled parts of the SkillsUSA emblem while demonstrating teamwork and professional presentation skills. OutstandinQ Chapter: Judy Buzzo. William Bvrd HiQh School; Stephenie Mills, Glenvar HiQh School; and Summer Gladden. Glenvar HiQh School. Awarded to the school in Virginia which has the most successful and thorough SkillsUSA program. Promotional Bulletin Board: Naomi Musselman and Ronald Robertson. William Byrd Hiah School. Awarded to the student designed and constructed bulletin board that does the best job of promoting Career and Technical Education and SkillsUSA. Masonrv Technical Exam: Patrick EnQlish. William Byrd HiQh School. Awarded to the student who demonstrates excellent proficiency in masonry terminology through a written examination. Criminal Justice Technical Exam: Hanna Garman. Glenvar Hiah School. Awarded to the student who demonstrates excellent proficiency in criminal justice terminology through a written examination. Community Service Project Displav: Ammie Frank and Courtney Preston. Northside HiQh School. Awarded to the school that best addressed a community need with a project that reflected cooperative efforts, increased awareness of the need, and a summative oral presentation. f-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 RESOLUTION OF CONGRATULATIONS TO STUDENTS AT A. R. BURTON TECHNOLOGY CENTER FOR WINNING THE VIRGINIA SKILLSUSA AND FAMILY, CAREER AND COMMUNITY LEADERS OF AMERICA, INC. (FCCLA) AWARDS WHEREAS, SkillsUSA is the second largest student organization in the nation, serving more than 264,500 high school and college students and professional members who are enrolled in training programs in technical, skilled, and service occupations, including health occupations; and WHEREAS, Family, Career and Community Leaders of America, Inc. (FCCLA) is a national career and technical organization for high school students in family and consumer sciences education; and WHEREAS, several students from A. R. Burton Technology Center, having achieved first place in local and district level competitions, won gold medals at the Virginia SkillsUSA and FCCLA competitions held in April 2005; and WHEREAS, the following awards were received: · Community Service: Amanda Akers, Northside High School; Nicole Bayse, Northside High School; and Sarah Hackett, William Byrd High School · American Spirit Award: James Brookover, Northside High School; and Steven Hutto, Hidden Valley High School · Job Skill Demonstration: Alex Seidel, Hidden Valley High School . Masonrv: Holden Parker, Northside High School · Openina & Closina Ceremonies: Jessica Bucaro, Northside High School; Grant Floyd, Hidden Valley High School; Hanna Garman, Glenvar High School; Jeremy Gilbert, Cave Spring High School; Katie Larosa, Cave Spring High School; Cory McCraw, Glenvar High School; and Aubrey Wies, Northside High School · Outstandina Chapter: Judy Buzzo, William Byrd High School; Stephenie Mills, Glenvar High School; and Summer Gladden, Glenvar High School « -{ · Promotional Bulletin Board: Naomi Musselman and Ronald Robertson, William Byrd High School · Masonry Technical Exam: Patrick English, William Byrd High School · Criminal Justice Technical Exam: Hanna Garman, Glenvar High School · Communitv Service Project Displav: Ammie Frank and Courtney Preston, Northside High School NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the students at A. R. Burton Technology Center for winning the Virginia Skills USA and FCCLA awards; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to each of the students in all of their future endeavors. 2 5-1 PETITIONER: CASE NUMBER: Christopher L. Irvine 7- 4/2005 Planning Commission Hearing Date: April 5, 2005 Board of Supervisors Hearing Date: May 24, 2005 (Continued from April 26, 2005) A. REQUEST The petition of Christopher L. Irvine to rezone 0.52 acre from R-1 Low Density Residential to C-1 Office with conditions in order to operate a general office located at 3663 Colonial Avenue, Cave Spring Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Tim Beard presented the staff report highlighting site-specific aspects of the proposal and proffered conditions. Key regulations include VDOT commercial entrance permit standards (which the site does not currently meet), local and state stormwater management requirements and federal Americans with Disabilities Act standards pertaining to potential building alterations. Staff noted that the building would not be expanded, additional screening and buffering would be installed in the rear yard and that minimal traffic generation is expected. Staff also stated that, although designated Transition, which provides for certain higher-intensity land uses, nearby parcels have suffered from longstanding storm drainage difficulties. Additionally, this is the first requested rezoning on the north side of Colonial Avenue following the change to Transition from Neighborhood Conservation. Mr. McNeil inquired about details of the commercial entrance permit and if the existing front yard semi-circular asphalt would remain. VDOT has written that the (semi-)circular pavement "should be removed and a standard commercial entrance installed." Mr. Jarrell asked about the proffered condition prohibiting new impervious surfaces in the rear yard and its relation to possible future grading. No grading behind the building is anticipated. Mr. Irvine described his rezoning request as a satellite office operation with two employees in the beginning and no more than three in the foreseeable future. Mrs. Hooker asked about screening and buffering requirements and how much of the rear yard would be involved. If rezoned to C-1, variable 20-foot to 30-foot wide buffer yards on the rear and side property lines with accompanying vegetation andlor screening would be required. D. CONDITIONS 1) Use of the property will be limited to a general office for Irvine Access Floors, Incorporated with no showroom, shopping or storage of materials onsite. 2) The existing one-story brick building shall not be enlarged and parking shall not exceed that required by ordinance. 3) Stormwater management on the property shall be achieved only by bio-retention methods including subsurface percolation if necessary. 4) No new asphalt or other comparable impervious surfaces shall be constructed behind the rear wall of the existing building. 5) Hours of operation shall be limited to 8:00 am to 6:00 pm, Monday through Friday with no weekend operating hours. 6 ~-I 6) Applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" as determined during the site plan review process. E. COMMISSION ACTION Mr. McNeil motioned to approve the request with proffered conditions. The motion carried 5 - O. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Janet Scheid, Secretary Roanoke County Planning Commission 7 Petitioner: Request: location: Magisterial District: Proffered/Suggested Conditions: STÀFFREPORT Christopher L. Irvine .:;:-....1 To rezone 0.52 acre from R-1 Low Density Residential to C-1 Office with Conditions for the operation of a general office located 3663 Colonial Avenue, Cave Spring Magisterial District. North side of Colonial Avenue approximately 100 feet east of its intersection with lanewood Drive Cave Spring 1. Use of the property will be limited to a general office for Irvine Access Floors, Incorporated with no showroom, shopping or storage of materials onsite. 2. The existing one-story brick building shall not be enlarged and parking shall not exceed that required by ordinance. 3. Stormwater management on the property shall be achieved only by bio- retention methods including subsurface percolation if necessary. 4. No new asphalt or other comparable impervious surfaces shall be constructed behind the rear wall of the existing building. 5. Hours of operation shall be limited to 8:00 am to 6:00 pm, Monday through Friday with no weekend operating hours. 6. Applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" as determined during the site plan review process. EXECUTIVE SUMMARY: This is a request by Christopher L. Irvine representing Irvine Access Floors, Inc. to rezone a 0.52 acre parcel in order to operate a small office. Mr. Irvine oversees the design and installation of access flooring. The proposal generally complies with policies and guidelines of the Transition future land use designation which encourages careful development avoiding commercial strip creation and buffering neighboring less-intensive land uses. However, county and state regulations regarding stormwater management, parking and commercial entrance permitting illustrate extremely delicate conditions that must be accounted for if a change of use occurs onsite. If the Planning Commission wishes to favorably recommend this petition, acceptance of the proffered conditions listed above is strongly recommended. 1. APPLICABLE REGULATIONS A general office is defined by the ordinance as the use of a site for business, professional or administrative offices (excluding medical). The proposal also fits within the definition of business support service, defined as an establishment engaged in the sale of office equipment, supplies and materials or the provision of services used by office, professional and service establishments. General offices and business support services are permitted by right in the C-1district. Site plan review and VDOT approval for a commercial entrance will be required. Stormwater management regulations will apply to any changes involving the exterior of the site. Minimum standard 19 (MS-19) of the Virginia Erosion & Sediment Control regulation provides criteria for the protection of properties and waterways downstream from development sites. Practices for erosion and sediment in the county shall exceed the standard by requiring more stringent stormwater management criteria per ordinance 12390-7. Compliance with building code regulations may require modifications to the existing house in order to comply with Americans with Disabilities Act standards. 1 S-I 2. ANALYSIS OF EXISTING CONDITIONS Backqround - The petitioner intends to purchase the subject property pending rezoning. The proposal calls for maintaining the existing building footprint of 1,150 square feet (excludes unfinished basement and outside areas). The one-story residence was constructed in 1954 per county records. Covered patio and carport areas were added later. The property has been zoned R-1 Residential dating back at least to 1960. Topoqraphv / Veqetation - The site is landscaped with grass and mulch ground cover, shrubbery along the building walls and a row of mature deciduous trees paralleling the rear boundary. Additional deciduous trees stand just across the rear property line. The parcel is flat in front of the existing house and dips slightly toward the rear and northwest side line. Surroundínq Neiqhborhood -- In addition to the subject property, adjoining tracts to the east, north and west are developed with R-1 zoned single family dwellings. A C-2 zoned beauty salon and motorcycle sales and service facility adjoin south across Colonial Avenue. In the vicinity is a C-1 zoned dentists' office, accounting office and the Roanoke Council of Garden Clubs building (under construction). 3. ANALYSIS OF PROPOSED DEVELOPMENT Site LavouUArchitecture - The proposal would be restricted to use of the existing one-story brick building at 1,150 interior square feet (excluding basement). Adopted Colonial Avenue Corridor Study design guidelines call for maintaining existing structures' scale and front facing Colonial Avenue, avoiding excessive height and keeping within earth tone colors for exterior materials. As shown on the attached concept plan and aerial photograph, the building is centered toward the property's south end and paved, vehicular access is in place. The petitioner has stated that signage would be limited to a wall sign attached to the building (design guidelines permit a monument sign up to 35 square feet). No exterior lighting is indicated. AccessfTraffic Circulation - The site's original private drive at its southeast corner was expanded to form a semi-circular drive directly in front of the house. All surfaces are blacktop or concrete. VDOT has stated that the existing entrance does not meet current standards for a commercial entrance permit and that the semi-circular drive should be removed. The posted speed limit is 35 miles per hour and sight distance of 390 feet is required in each direction. The county's traffic engineer reports that current traffic on this portion of Colonial Avenue is 9,900 vehicles per day and that the proposed use could generate seven (7) trips per day with two employees onsite as planned by the applicant. At 3.5 parking spaces required per 1,000 square feet of building area, four spaces plus a handicap parking space would be necessary. The existing straight-line driveway and carport can accommodate those vehicles. Qualifying for a commercial entrance permit calls for removal of most of the semi-circular asphalt with suggested area left for the handicap parking space. Fire & Rescue/Utilities - Emergency vehicle travel time is within acceptable limits with Cave Spring Fire & Rescue Squads as the primary response units. Public water and sewer are available. Drainaqe -- Engineering staff has recommended that no changes to the grass rear yard occur unless bioretention and/or underground percolation systems are utilized. Due to the very problematic nature of stormwater management throughout the immediate vicinity, no rear yard vehicular parking should occur. 2 s- I Screeninq & Bufferinq -- The ordinance requires Type B, Option 1 or 2 screening and buffering along R-1 - C-1 boundaries. Option 1 calls for a 3D-foot wide buffer yard with large deciduous trees and one row each of deciduous shrubs and evergreen shrubs. Option 2 requires large and small trees, shrubs and a six-foot high screening fence within a 20-foot wide buffer yard. One of these landscape options will be installed along the subject property's side lines and rear line. Neiqhborhood Meetinq -- A neighborhood meeting was held on March 21, 2005 to provide the applicant an opportunity to discuss his proposal with neighbors. Twenty-six citizens attended. Mr. Irvine explained the origin of his business and his role as a general contractor for other businesses utilizing access flooring. He stated that the subject site would be a "satellite sales office" and that the building would have a reception area with offices machines and a refrigerator for himself and one additional employee. Additional staff could be added in the future. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The Community Plan has designated this property Transition. Transition policy encourages the orderly development of highway frontage parcels with a high degree of architectural and environmentally sensitive site design for office, institutional, higher density residential, park and small-scale coordinated retail uses while serving as buffers between highways and adjoining lower intensity development. Neighborhood Conservation areas are delineated where established single family neighborhoods exist and conservation of the existing pattern is encouraged. Neighborhood Conservation policy states that single family neighborhoods are traditionally the most protected land uses. 5. STAFF CONCLUSIONS Although designated Transition, the subject property and neighboring parcels on this block of Colonial Avenue suffer from longstanding stormwater management problems in their respective rear yards. Adjoining properties to the west regularly deal with storm run-off threats to their actual residences. With a corrected front vehicular access and parking layout that does not invade the rear yard with parking in addition to no expansion of the building, the proposal may be viable. This is the first rezoning request on the north side of Colonial Avenue involving the two blocks designated Transition between Manassas Drive and Poplar Drive. These parcels are not as large as, and generally are subject to, more drainage difficulties than some of those tracts on the south side of Colonial Avenue. The site should be adapted to provide a desirable blend with the streetscape, supply space for adequate planting and ensure safe pedestrian and vehicular movement. . If the Planning Commission is in support of this proposal, staff recommends the proffered conditions listed on the first page of this report be attached. CASE NUMBER: PREPARED BY: HEARING DATES: 7 . 4/2005 Timothy Beard PC: 4/5/2005 BOS: 4/26/2005 3 County of Roanoke Community Development Planning & Zoning For Staff Use Onl 5204 Bernard Drive POBox 29800 Roanoke, VA 24018- 0798 540 772-2068 FAX 540 776-7155 Placards Î6sued: Case Number ALL APPLICANTS Check type of application filed (check aU that apply) XDRezoning 0 Special Use 0 Variance o Waiver o Administrative Appeal Applicants name/address wlzip Christopher L. Irvine P.O. Box 21384 Phone: 54 0 - 72 5 - 4 3 4 8 Work: 540-989-7535 C~~ 540~537-0840 Fax No.: 540-989-7538 540-774-2361 Owner's name/address wlzip Glorine Largen 3663 Colonial Ave. 4 1 Phone #: Work: NA Fax No. #: NA Property Location Roanoke Co. SW Tax Map No.: Magisterial District: Roanoke, CO. Community Planning area: Existing Zoning: Re sid en t i a 1 Existing Land Use: Residential Size ofparcel(s): Acres: . 52 REZONING SPECIAL USE PERMIT AND WAIVER APPLICANTS (R/S/W) Proposed Zoning: C 1 Proposed Land Use: C 1 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No VARIANCE, WAIVER AND ADMINISTRATWE APPEAL APPLICANTS (VIW/AA) V arianceIW aiver of Section( s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation ofSection(s): Appeal of Interpretation of Zoning Map to of the Roanoke County Zoning Ordinance <:-1 .-J Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RlS/W V/AA R/SfW V/AA RlSfW V/AA rn Consultation E3i 8 1/2" x II" concept plan EE Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property owners I hereby certify that I am either the owner of the TO or ?WD 's agent ontract purcha er and am acting with t Imowledge and consent of the owner. ',,-A " . {,V~ Owner's Si ature JUSTIFICA nON FOR REWNING, SPECIAL USE PERMIT OR WAIVER REQUEST 2 r- , ~ ....../' Applicant Christopher L. Irvine The Planning Commission will study rezoning, special use pennit or waiver requests to detennine the need and justification for the change in tenns of public health, safety, and general welfare. Please answer the following questions as thorougWy as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. I ' Please see attached. Please explain how the project confonns to the general guidelines and policies contained in the Roanoke County Community Plan. Please see attached. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. ----. (~._2..·~) Please see attached. JUSTIFICATION FOR VARIANCE REQUEST Applicant Christopher L. Irvine 3 111111 lIillI 5-1 IRVINE ACCESS FLOORS, INCD P. O. Box 21384 Roanoke, Virginia 24018-1384 (540) 989-7535 - FAX (540) 989-7538 February 7, 2005 1. If approved, this rezoning could help set a standard for other small businesses along the transitional Colonial Ave. corridor. The design plan would keep with the cUITent residential look and feel of what is left of the existing neighborhood and could increase interest for other small businesses to also locate to the corridor thus increasing tax revenues. 2. This project should require minimal alteration to the property. Parking needs would be minimal for a business of this type. A pre-existing 16 (sixteen) foot wide "U" shaped driveway in front and adjoining carport to the rear side are more than enough for the proposed business with its staff of two and no visiting traffic. 3. As stated above, the required changes for the proposed rezoning could be minimal. The proposed tenant is a small business that oversees design and installation of access flooring. Thís location would not be used for storage, but only as an office for a staff of two people. This will not be a show room or shopping facility. This business would keep nonnal daytime hours and would be closed on weekends. Businesses of this type would be ideal for this type of environment. DISTRIBUTORS OF Tate ACCESS FLOORING ( - ¡ --' PROFFERS Address of Subject Property: 3663 Colonial Avenue Tax Map Number: 77.18-4-7 Applicant's Name: Christopher L. Irvine Owner's Name: Glorine C. Largen PROFFERS The undersigned applicant/property owner does hereby proffer the following conditions in conjunction with this rezoning request: 1. Use ofthe property shall be limited to services offered by Irvine Access Floors, Incorporated, with no showroom, shopping or storage of materials on site. 2. The existing one-story brick building shall not be enlarged and parking shall not exceed that required by ordinance. 3. Stonnwater management on the property shall be achieved only by bioretention methods, including subsurface percolation if necessary. 4. No new asphalt or other comparable impervious surfaces shall be constructed behind the rear wall of the existing building. 5. Hours of operation shall be limited to 8:00 am to 6:00 pm, Monday through Friday with no weekend operating hours. 6. Applicable Colonial Avenue Conidor Design Guidelines shall be in effect with the word "shall" replacing the word "should" as detennined during the site plan review process. Applicant: Christopher L. Irvine ¿7~¿ L c- Property Owner: Glorine C. Largen ¿¡~~/~~ V' Planning Commission Application Acceptance Procedure \-1 ....,J The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if the new or additional infonnation is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional infonnation prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional infonnation and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to detennine if a continuance may be warranted. Name of Petition Christopher L. Irvine Petitioner's Signature ~ /' / r Date 2 / 7 / 05 8 ("- .:.>- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 0.52- ACRE TRACT OF REAL ESTATE LOCATED AT 3663 COLONIAL AVENUE (TAX MAP NO. 77.18-4-7) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF C-1 WITH CONDITIONS UPON THE APPLICATION OF CHRISTOPHER L. IRVINE WHEREAS, the first reading of this ordinance was held on March 22, 2005, and the second reading and public hearing were held April 26, 2005, and continued to May 24, 2005; and, WH EREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 5, 2005; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.52 acres, as described herein, and located at 3663 Colonial Avenue (Tax Map Number 77.18- 4-7) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-1, Office District with conditions. 2. That this action is taken upon the application of Christopher L. Irvine. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 1 (It -2J - I (1) Use of the property shall be limited to services offered by Irvine Access Floors, Incorporated, with no showroom, shopping or storage of materials onsite. (2) The existing one-story brick building shall not be enlarged and parking shall not exceed that required by ordinance. (3) Storm water management on the property shall be achieved only by bio-retention methods, including sub surfaces percolation if necessary. (4) No new asphalt or other comparable impervious surfaces shall be constructed behind the rear wall of the existing building. (5) Hours of operation shall be limited to 8:00 a.m. to 6:00 p.m., Monday through Friday, with no weekend operating hours. (6) Applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" as determined during the site plan review process. 4. That said real estate is more fully described as follows: Beginning at a point on the northerly side of Bent Mountain Road, N. 530 15' E. 100 feet from the northeast corner of Bent Mountain Road (Va. Secondary Route 613) and Lanewood Drive, both produced; thence N. 340 00' W. 228.6 feetto a point on the line of Lot 3; thence with said lot line N. 530 15' E. 100 feet to a point on the line of W. R. Colwell; thence with the Colwell line S. 340 00' E. 228.6 feet to a point on the north side of Bent Mountain Road; thence with Bent Mountain Road S. 530 15' W. 100 feet to the Place of Beginning and being a part of Lots 1 and 2, Block 1, Section 2, Castle Hill Development Map, and being further described as Lot 2-A, as shown on the map of record in Deed Book 460, page 330, in the Roanoke County Circuit Court Clerk's Office, and EXCEPTING a parcel conveyed by Deed Book 527, page 62. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this 2 ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 5-) <:' -J- ?n'p.o~a...f C h rJsfDpher L. IrvIne Lrv,,'e ficc.es-s Flf:;or ("c... 3(P lP 3 C-D ((?n u::.! Ave... í< K:~. V c... LD+ SI-ze - ID()y 12-<z.l... (22./ðÍ>D S''j f-'+) \ ¡ if ¡tI1J Ck~~<: I1-<?{JðJ4-oI f. I n p"..þY <- .2 7 i ------> ./ / I / / / / I ! .I / ~./ f:''t.\ st'r>:\ Hor..>se. .2 5 '¡( y(,., 1\ i -I \ . <;¡ ~ í" Ñ- ..-1:. 't\ 1-->, .. ~ ! ." ; '" , \) " "' .... ....;: " EXist,,.. Cc.rpt>r-r C p~ +-1 b S-a. J £1 ,,...,:; I... "J'<"cc--P''';¡ £;'r 's+'" 'i L c.... cf.o:.po/" 5 I "- ,/--------~--- ""-..... . wc.1 K -......... J ..~ .-------. If...,' Dnve.w Co 'i "r-.-.-.--...--.---.--....-_ //.. f ,. / ( ... -------.......... --- ......, '''-, ~Ol-{) tv (At- A \J E; :)-I-D5 5-1 ~(f./_> 1)r'II1!l,.<J" '"! "",..,. I , I I S-j ) Legend \ _AG3 _EP _AG1 \ AR .AV C1 .C2 \ . C2CVOD 11 íiæ 12 / .PCD PRD .PTD / R1 R2 \ R3 R4 \ \ Roanoke County N A Department of Community Development Applicants Name: Christopher L. Irvine Existing Zoning: R-1 Proposed Zoning: C-1 Tax Map Number: 77,18-4-7 MagisteriaJl District: Cave Spring Area: 0,52 February 9, 2005 No Scale ,.- . T- t PETITIONER: CASE NUMBER: Seaside Heights, LLC (Bojangles) 32-12/2004 (Rezoning) & 33-12/2004 (SUP) Planning Commission Hearing Date: June 7, 2005 (Continued from December 7, 2004) Board of Supervisors Hearing Date: June 28,2005 (Continued from December 21, 2004) A. REQUEST The petition of Seaside Heights, LLC, to rezone .98 acres from C1, Office District to C-2, General Commercial District and to obtain a Special Use Permit on 2.22 acres for the operation of a fast food restaurant and drive-thru located at the intersections of Brambleton Avenue, Colonial Avenue and Merriman Road, Cave Spring Magisterial District. (Continued by request of the petitioner) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACTION(S) F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Janet Scheid, Secretary Roanoke County Planning Commission 2 · County of Roanoke Department of Community Development -r-t Memorandum To: Planning Commission From: David Holladay, Senior Planner Date: April 25, 2005 Re: May 3, 2005 Public Hearing - Agenda Item 1. 1. Seaside Heights, LLC / Bojangles has requested that their petition, Agenda Item 1. 1., be continued until June 7, 2005. The petitioner has contracted a traffic impact analysis ofthe existing turn lanes and traffic signal timing. The study will not be completed prior to the May 3, 2005 public hearing. Staff recommends continuing the petition until June 7,2005. T-~ PETITIONER: Fralin & Waldron CASE NUMBER: 11-5/2005 Planning Commission Hearing Date: Board of Supervisors Hearing Date: June 7,2005 (Continued from May 3,2005) June 28,2005 (Continued from May 24,2005) A. REQUEST The petition of Fralin & Waldron, Inc. to rezone approximately 50 acres from AG-3, Agriculture/Rural Preserve District to R-1, Low Density Residential District for the construction of single family dwellings with a proffered density of approximately 1.3 dwelling units per acre, located northwest of the 5800 block of Crumpacker Drive and 6200 block of Apple Harvest Drive, Hollins Magisterial District. (Continued by request of the Planning Commission) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACTION(S) F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Janet Scheid, Secretary Roanoke County Planning Commission -r~ . County of Roanoke Community Development Planning & Zoning For Staff Use Onl Date received: Received by: 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 Application fee: PC/BZA date: Placards issued: BOS date: FAX Case Number (540) 776-7155 ALL APPLICANTS Check type of application filed (check all that apply) }(J-Rezoning o Special Use o Variance o Waiver o Administrative Appeal Applicants name/address whip Phone: (540) 774-4415 Fralin ~ Walqron, Ir,t¡;;: Attn: Steve Cl Work: P. O. BÓK 20069 ' aytor Cell #: Roanoke, VA 24018-0503 Fax No.: (540) 774-9328 Owner's name/address whip Phone #: James M. Crumpacker, Jr. , Jean C. Brown, Work: Dëbià' C. Moore Fax No. #: c/o 3145 Links Manor Dr., Salem, VA 24153 Property Location Magisterial District: Hollins Orchards/Read Mountain Community Planning area: Tax Map' No.: 039.00-01-01-0000 Existing Zoning: AG3 Portion of Size ofparcel(s): Acres: 50 Existing Land Use: Vacant . REZONING SPECIAL USE PERM/TAND WAIVER APPLICANTS (R/S/W) Proposed Zoning: to R-1 Proposed Land Use: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes ro No 0 IF NO, A V ARlANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Y es ~ No D IF NO, A V ARlANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes D NoD VARIANCE, WAIVER AND ADMINISTRATIVE APPEAL APPLICANTS (V/W/AA) VarianceIWaiver ofSection(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal ofInterpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed, APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE, RISIW v /AA RISIW V / AA RISIW v / AA rn ConsultJItion Eii 8 1/2" x 11" concept plan ~ Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining proµ:rty owners I hereby certify that I am either tbe owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. "Ç"'U-L.vli'I'\........ \J.rv~, :t:;1' ~sr~~1d~ 7f- /11. ~-k - ~þ.... ~. Z5.t>!; 2 T~ JUSTIFICA TION FOR REZONING, SPECIAL USE PERMIT OR WAIVER REQUEST Applicant Fralin & Waldron, Inc. The Planning Commission will study rezoning, special use permit or waiver requests to detennine the need and justification for the change in tems of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space ¡fnecessary. 1. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicabJe zoning district classification in the Zoning Ordinance. The subject site is suitable for low-middle density residential development, due to its proximity to similar zoned property, its topography, and the' -' a~ailability'bfpublicatilities and streets. This request will allow for the ~. logical extension of these features to permit single family development. The newly adopted Community Plan supports this request as this area is identified as residential. 2. Please e plain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. This request complies with the County of Roanoke's newly adopted land use maps showing the subject prop~rty as Neighborhood Conservation. 3. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Impact on the subject property will include excavation work, including utility installation. Impact of this work on adjoining property is expected to be minimàl~': This request will have a limited impact on schools, fire and rescue, as well as parks and recreation. 3 -r-~ I CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to I imit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County pennitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building pennit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use penn it or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations, A concept plan is required with all rezoning, special use permit, waiver and variance applications, The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff ma exem t some of the items or su est the addition of extra items, but the followin are considered minimum: ALL APPLICANTS a. Applicant name and name of development b, Date, scale and north arrow c. Lot size in acres or square feet and dimensions d, Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc, f, The zoning and land use of all adjacent properties g. All property línes and easements h. All buildings, existing and proposed, and dimensions, floor area and heights I. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development J, Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS k, Existing utilities (water, sewer, stonn drains) and connections at the site I. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p, Any proffered conditions at the site and how they are addressed q, If project is to be phased, please show phase schedule I certify that an items required in the checklist above are complete. Sign'm,~¥,,,/;r· ~ s.... 25. Oç Date 6 I-À Planning Commission Application Acceptance Procedure The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if the new or additional infonnation is presented at the public hearing, If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional infonnation and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. Name of Petition: 5~;", '*' \JcJ~W\ ,-::J;.(.. ~~:.~ Petitioner's Signature: Date: 8 .-. 'C""'III .'-:.""',','::1," ,.."ceJ i".r:·::' >'",':,";:ij ~r I i--Ti i Ii,! -____J FRALIN AND WALDRON, INC. T-~ HAND DELIVERED March 25,2005 Ms. Janet Scheid, Chief Planner COUNTY OF ROANOKE Department of Community Development P. O. Box 29800 Roanoke, Virginia 24018 RE: CRUMPACKER REZONING APPLICATION 50 ACRES/A PORTION OF TAX MAP No. 039.00-01-01-0000 Dear Janet: Enclosed, please find a complete application requesting a rezoning from the current AG-3 designation to R-l for the above referenced property. Also enclosed is a check for $1,415.00 ($415.00 + $1,000 ($20 x 50 acres). We believe this request is a logical continuation of R-l development at the Orchards. This request is also consistent with surrounding zoning, and is in compliance with the County's newly adopted Community Plan. Please contact me immediately with any questions, comments, or if additional infonnation is needed. We look forward to working with you and your staff on this request. Respectfully Submitted, step! Cl~? Vice President - Development SMC/nlm EncJosures Cc: Stephen Lemon, Esquire Tom Dale, Lumsden Associates, PC P,O, Box 20069· 2917 PENN FOREST BOULEVARD, S,w. . ROANOKE, VIRGINIA 24018-0503 . TELEPHONE 540-774-4415 . FAX 540-774-4582 T-~ Western Virginia Water Authority Water/Sewer Availability Application Date: ~ Applicant: F~'-\N A¡.!D w'A\..~, nlc::. Mailing Address: p. D. BoK Zoob't lZoAt.t,*-e VA 2.'-\0\8 Phone: ('5Qo) 11~ - LN It; Cell: Fax: (S4o)11\.{-~~Z8 Property Address: City or County: ROAl'olo\Le CoJ..l-ry Tax Map Number(s): ":?f\.oo - l- \ Development (Subdivision) Name: THE. O r.~- C~\JMPAC~ TFAct" Single Residential, Duplex, Multi-Residential, Subdivision, or Commercial Facility? '?1J-1~l-6. FAt--\\'-Y Sve,DIY\$\ct-l Water Meter Size Requested: MA)(\Mvt--\. E:l..E;VAT\,," To ~ Sewer Lateral Size Requested: 7~tz.V~t7 ~ 11330+/- COMPLETE THE FOllOWING FOR NON-RESIDENTIAL AND MULTI-RESIDENTIAL SERVICES Domestic Flow Required? .... GPM .... (Attach completed "Sizing Water Service Lines and Meters" Form AND "Non-Residential Sanitary Sewer Checklist", blank forms available on website under "Engineers" section) Is Building to be Sprinkled? YES / NO Minimum Fire Flow Required? GPM Return to: Jamie Morris, Engineering Coordinator, Phone: 540-853-1588 Via Mail- 2012 South Jefferson Street, Suite 200 Roanoke, VA 24014 Fax: 540-853-1017 E-mail: Jamie.morris(â)westernvawater.org Website: westernvawater .org Rev. 12/09/04 -, -9 {- d---, 0(; Y Assessee! ;n 8, f 1)&........... CJ efourt County t \ \ "'" '" 1.... 1J69. -.c:f.u '1~9. .-.c::l'-' ill . B. 7;_:~ :Jg~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~2 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 1-~ OPTION AGREEMENT THIS OPTION AGREEMENT is made this.f f-h day of November, 2004, between FRALW AND WALDRON, Wc., hereinafter referred to as the "Optionee" and JAMES M. CRUMPACKER, JR., JEAN C. BROWN and DEBRA C. MOORE, hereinafter collectively referred to as the "Owner." WITNESSETH: That the Owner, for and in consideration of the Option Price (as defined below) and the exchange of covenants hereafter set out does hereby give and grant to the Optionee and it's successors or assigns the exclusive option to purchase all that certain plot, piece, or parcel ofland identified as a 237 acre, more or less, tract located in Roanoke and Botetourt Counties, Virginia identified as Roanoke County tax map #39.00-01-01 and shown on Exhibit A (the "Property") attached hereto and incorporated herein by reference, subject to the following provisions and tenns: I. Option Price. (a) Optionee agrees to pay to Owner an amount equal to $18,000 (the "Option Price"), receipt of which is hereby acknowledged, as consideration for the Owner granting to Optionee the exclusive right and option (the "Option") to purchase the Property upon the tenns and conditions set forth in this Agreement. (b) If the Option is exercised, the Option Price (including any additional funds paid to extend the Option Period in accordance with Section 2(b )) will be applied to the Purchase Price (as defmed below). If the Option is not exercised, it is agreed as follows: If Optionee elects to terminate the Option within 90 days of signing this document, the entire $18,000 fee above shall be returned to Optionee. If Optionee fails to terminate this Option within 90 days following the date of this document, but then fails to exercise this Option in accordance with the terms hereof, the Owner shall return 40% ofthe Option Price and retain 60% ofthe Option Price, except as set forth below. F£D5 2tJ7;ç (c) Except as set forth in Section I (b), the Option Price shall be non-refundable unless this Agreement is breached by the Owner, in which case the entire Option Price shall be refunded to the Optionee. 2. Tenn of Option. (a) The Tenn ofthis Option shall commence on the date hereof and expire at 12:00 midnight, Eastern Time, on May 1, 2005, unless extended in accordance with Section 2(b) (together with any extensions, the "Option Period"). ~DI RKE# OB69937WPD-3. 999-999 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~2 23 24 25 26 - 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 7-~ (b) Optionee has the right to extend the Option Period for an additional three (3) month to 12:00 midnight, Eastern Time, on August 1,2005. If Optionee elects to extend the Option Period, Optionee shall provide notice in writing to Owner prior to the expiration ofthe initial Option Period in the same manner as described in Section 3. In the event Optionee should extend the Option Period for an additional three months and as a condition precedent to the extension of the Option Period, Optionee shall pay to Owner an additional $7,000, which amount shall be added to and treated as part of the Option Price. If Optionee does not exercise the Option, after extending the Option Period for said three months, Owner shall retain 60% of the $7,000 and 60% of the initial Option Price of$18,000, and promptly return 40% of the $7,000 and 40% of the initial Option Price to the Optionee. 3. Exercise of Option. (a) Optionee may exercise the Option at any time during the Option Period by written notice to Owner at which time this Option Agreement shall become a binding contract to purchase the Property in accordance with the tenns hereof. (b) In the event the Option is exercised, the closing shall occur within 30 days after the date on which the Owner receives notice of Optionee's exercise of the Option, at such time and place as may be included in the notice of exercise of the Option. (c) Exercise shall be effective if Optionee either (i) mails the notice of exercise by certified mail, return receipt requested, during the Option Period, addressed to the Owner at the address set forth below, or (Ü) hand delivers the notice of exercise to the Owner during the Option Period at the address set forth below. 4. Terms of Purchase. In the event the Option is exercised by the Optionee, the following terms and conditions shall apply to the sale of the Property: (a) The purchase price for the Property shall be ~(the ''Purchase Price"). As set forth in Section 1(b), if the Optionee exercises the Option, the Option Price shall be applied towards the Purchase Price. (b) Title shall be transferred to Optionee by general warranty deed in fee simple title, free of all liens and encumbrances except current year's property taxes, and any existing easements and restrictions which do not render the Property unusable for the intended use or make title not marketable. (c) Taxes will be prorated as of the closing date. 5. Inspection of Property. Optionee or its agents may go on the Property during the contract term for the purpose of conducting soil tests, planning and surveying, provided, RKE# 0869937.wPD·3. 999-999 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 12 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 7-~ however, that they shall not unreasonably disturb the Property and shall use their best efforts to minimize any disturbance to the Property. 6. Environmental Matters. (a) To the best of their knowledge and except as described below, Owner warrants that since they have owned the Property there have been no hazardous or toxic wastes stored, dumped or placed on the Property and that to the best oftheÍr knowledge, prior to their ownership, no such hazardous or toxic wastes were stored, placed or dumped on the Property. Owner will sign an affidavit to this effect as part of the closing documents, which representations will survive closing. The foregoing notwithstanding, Optionee acknowledges that Owner may have used portions of the Property to dispose of certain products and materials used as part of its agricultural operations conducted on the Property and that Optionee has used portions of the property to dispose of certain products and materials used as part of its construction operations conducted adjacent to the Property. . (b) Optionee shall be provided with the opportunity to conduct an environmental inspection of the Property within ninety (90) days of the date hereof, which inspection shall be governed by the following tenns and conditions: (i) If said environmental inspection shows any conditions on the Property that, in the reasonable judgment of an environmental consultant, would cost in excess of $50,000 in the aggregate to remediate, Optionee shall have the right and option to tenninate this Option and to obtain a full refund of the Option Price. (ii) If said environmental inspection does not show conditions on the Property that, in the reasonable judgment of an environmental consultant, would cost in excess of $50,000 in the aggregate to remediate, then this Section 6(b) shall become void and the remainder of this Option shall continue to be binding on the parties in accordance with its tenns. (iii) Optionee shall notify Owner of any such environmental conditions on the Property, which environmental conditions shall be described in said notice with sufficient detail so as to be reasonably identifiable, within ninety (90) days of the date hereof. To the extent no such notice is received by Owner within said ninety-day period with respect to a given environmental condition, Optionee will be deemed to have waived any right to object to such environmental condition. In the event no notice is received by Owner within said ninety-day period with respect to any environmental conditions, there will be deemed to be no environmental conditions on the Property and Section 6(b )(ii) shall be deemed to apply. (c) Unless this Agreement is tenninated in accordance with Section 6(b)(i), any and all claims against the Owner for any condition on the Property that violates any environmental laws shall be waived at the conclusion of the ninety-day period described in 9937.wPD-3 999-999 3 I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 '22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 T-~ Section 6(b) and again at closing. Owner shall reasonably cooperate with Optionee in the event Optionee conducts an environmental inspection of the Property. 7. Zoning Matters. Owner agrees to cooperate with Optionee, at Optionee's sole expense, in signing any necessary applications for zoning or subdivision approval. 8. Closing Costs. Owner shall not be responsible for payment of any closing costs, except those closing costs customarily assumed by the seller in real estate transactions in Roanoke, Virginia. 9. Binding Agreement. The parties acknowledge and agree that this contract shall be binding upon them and their respective heirs, successors or assigns. 10. No Real Estate Conunission. Optionee and Owner agree that no real estate commission will be paid. 11. Notice. Addresses of the parties for purposes of delivering notices are: Owners: Mr. James M. Crumpacker, Jr. 3145 Links Manor Drive Salem, Virginia 24153 Mr. Alexander 1. Saunders Wood, Ro gers PLC P.O: Box 14125 Roanoke, VA 24038-4125 Optionee: c/o Andrew C. Kelderhouse Fralin and Waldron, Inc. 2917 Penn Forest Boulevard Post Office Box 20069 Roanoke, VA 24018-0503 12. Waiver. Any waiver of any item or condition hereof must be in writing and signed by the parties hereto to be effective. The waiver of any term or condition of this Agreement shall not be construed as a waiver of any other term or condition. 13. Governing Law. . The validity, interpretation and performance of this Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, except Virginia's choice oflaws provisions. RKE# 0869937.wPD-3. 999-999 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 T-~ 14. Entire Agreement. This Agreement supersedes all prior agreements or understandings between the parties hereto, whether verbal or in writing, and there are no other agreements or understandings, written or oral, between the parties regarding this Agreement, the exhibits or addenda other than as set forth herein. IN WITNESS WHEREOF, the Owners have hereunto set their hands and seals and the Optionee has caused this contract to be executed by its duly elected and authorized officers. OWNER: ~ /V , u¿. tlf. LrU-t-'1y-a4~, (j.¡. I· es M. Crumpacker, Jr. / " ~~ Je . Brown ê, ;¿) IlÞúfrL f)~ 0-- (I. 'ì1ttJrJ'W Debra C. Moore OPTIONEE: FRALIN AND WALDRON, INe. B RKE# 0869937.wPD-3. 999-999 5 f- TAX paoo-OI-09.oo PROPERTY Of IJA nUJA H. BRADSHAW ¡¡¡USÆE ZONED R 1 o 300 ~ GRAPHIC SCALE 600 900 I I ( DI FEET ) inch 600 it. -- 1.500 \\~ \ \ \ \ TAX 139.00-01-01,00 PROPERTY Of JAMES IJ, CRUIIPACXER .R., .£AN C. BROr.N AND DEBRA C. IJOOI/£ ZONED AG-J ASS£SS£D IN BOTITOURT C()UNTY \ PARCEL IJ07(A)2S4 PROPERTY Of \ Fd:W COUIlUNfTY DnfiOPIJ£NT CDRPORAnON \-- ZONED A-I ~PROPOS£D WA7£11 TANK TAX /4O,05-01-JI.00 PRDPfRTY Of ROANM Co. BOARD Of SUPERVISORS ZONED AG-J TAX /40.01-01-04.00 PRDPfRTY Of Fd:W C()IJIJUNITY D£'ÆLOPIJENT CORPORA TION ZONED AG-J CONCEPT PLAN SHOWING FUTURE SECTIONS OF "THE ORCHARDS" FOR THE PROPERTY OF JAMES M. CRUMPACKER JR., JEAN C. BROWN AND DEBRA C. MOORE FOR THE BENEFIT OF FRAliN AND WAWRON, INC. SITUA TED ALONG CIDERHOUSE DRIVE ROANOKE COUNTY, VIRGINIA DATE: 1" = 600' LUMSDEN ASSOCIATES, P.C. ENG I NEERS-SUR VEY ORS-PLANNERS ROANOKE, VIRGINIA March 23, 2005 SCALE: CO MM. NO.: 03-324 4664 BRAMBLETON AVENUE P.O. BOX 20669 ROANOKE, VIRGINIA 2401 B PHONE: (540) 774-4411 FAX: (540) 772-9445 E-MAIL: MAIL@LUMSDENPC.COM SHEET 1 OF 3 1:\2003 \ 03324 \eng\ 03324prelim-hb.dwg T-d--.- ~~~~~~~))~~~::.~!";~ß I::\\~~<;,.~.:::::/ / II I/J;ã~~~~~~---;//l 1/ / I !::::~~;::-..:::// /}\\~"" " \',:,,~~ N Jiij4'08: E ~-:' I ///1// ) / Ii I\~ \\\\\ l><"~' / - .\"\ ,,"- .....,,------ ///II!lír,;.,:::::..~'- ---~// /1/ /) "- - .----/11 \"n "'7X-" '.......570.J2'o., / I I 11#// / /)1 \\ ~" ; ~0~::~-- ::;):1/1/¡1(~~?:-~ ~ Ý? ((I) F;:;/)0~ ~~~~~ßÞ~~~jI I j~í~/í;/\Jlll -\'~;-'\ 'Þ ~~~~ -.~////II~I'H~~iD~;;o-;S'NEWUII/T5riTAN~~O~ ~-;/NG1/\\\])£ >f\0':~~? """'~'--::'----¡!/1 1///(111/.17//iÏ'''', .......\,\~\\ " ......... / PORTIONS 1D B£ DED1CAÆD AS PUBUC RIGHT-OF-WAY, AND . / ::, \ '\.. - / h J f 1/, 1 , (' " \ ~ . '\ ',--/ I / OOYIrnD 1D FRALIN ANO 1fAIDIIOO. /HC., AS SHOYrH ON ,/ 1\ '~ ,,< ........_ '--/ / J I ~ II I ê( \ ¡ ......- "-, '\ \ \ \ \ N / I I PLAN. -' '\.. \ :<:-' 1"--_ -_/ . 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I~ r -- --?;-L ___T.r I I,......... 1\ II I ¡ ,x_ 1 \ \ ......- _---õ1--r) \ /1 ~), I '- f..-- --j l~{'___~ ~ 1 ~-I-~~ 'I. \ / I / ) /i ....r-.... '\..~ ),,'1-,.. U IJ C ~-I_ r¡., "\ \ I , \ \ Y \)..f.) ~.......-' "" ---~- '-:::¡:-1 , ')U ( r / I) ì~' L ì ~ t:-,,' ,"t 't- I ) ¡}.. \. \....\' ~V""-r) '----'~I Ì\ '- \./1 { //,c.'" I \...-( I J I,~_, -1/1- -;¡7,~ SPJMX:~.~~DFIVE \ /)\ \ í ....~\....!-f ,. t ') ;/ / /// ---L I I 1 r ) f', /1.... \ \~ I ! l I ///",~ VI I ( ',..-/ ¡L / j);~\ \ \ ~ / / Í:~ )). 1 ).. . 1_-1 '\ (\ ///;~"~-,fr!¡ 1/ \ ,\1/ /': "r:--/~ /, / '~i ,),.J"~ \\ \ &--+'/ , ) ( (~"-) /-!À\)¡t-;; ~ CONCEPT PLAN SHOWING t\ \ ~\ ~ ~ \V..$;~ / ~ i J / ~!.f/J ~f-- FUTURE SECTIONS OF ....... \\ \\ /\ Ç/ I ì I' r\ q r \ 1 1 .1, "THE ORCHARDS" -' ~" \ .J X t 'Y J I I ø \\lJu) ~ -Y (]) FOR THE PROPERTY OF J I / / \ /} _;/--- b v:-+ \ ~Yy J \ JAMES M. CRUMPACKER JR., JEAN C. BROWN II (( \9\" ~~~-~F /1/\ J\ (1\ AND DEBRA C. MOORE I \ , \ " ii,\), .....] r ~ T \ 1 I $, ¡ Ii I I "- ' FOR THE BENEFIT OF GRAPHIC SCALE FRAliN AND WAWRON, INC. 0 200 400 600 1.00C SITUA TED ALONG CIDERHOUSE DRIVE ~ I ( I I DI FEET ) ROANOKE COUNTY, VIRGINIA 1 inch = 400 ft. DATE: 1 " = 400' LUMSDEN ASSOCIATES, P.C. ENG I NEERS-SUR VEY ORS-PLANNERS ROANOKE, VIRGINIA March 23, 2005 SCALE: COMM, NO,: 03-324 4664 BRAMBLETON AVENUE P.O, BOX 20669 ROANOKE, VIRGINIA 24018 PHONE: (540) 774-4411 FAX: (540) 772-9445 E-MAIL: MAIL@LUMSDENPC.COM SHEET 2 OF 3 f: \2003 \ 03324 \ eng\ 03 32 4prelim-hb.dwg l SITE AND ZONING TABULATIONS: TAX MAP I 39.00-01-01.00 CURRENT ZONING: AG-3 PROPOSED ZONING: R-1 PROPOSED USE: SINGLE FAMIL Y DWElliNGS NOTES: 1. ALL LOTS WITHIN THIS SUBDIVISION SHALL BE SERVED BY WESTERN VIRGINIA WA ÆR AUTHORITY WA TER AND SANITARY SE'rtfR SYSÆMS. 2. STORMWA TER MANAGEMENT FACILlnES TO BE DESIGNED IN ACCORDANCE WITH ROANOKE COUNTY. DEQ, AND U.S. ARMY CORPS OF ENGINEERS REGULA nONS. 3. ALL LOTS WITHIN THIS SUBDIVISION SHALL BE SERVED BY PUBLIC ROADS. ROADS SHALL BE DESIGNED IN ACCORDANCE TO IIDOT STANDARDS INCLUDING WIDTHS, PAVEMENT DESIGN AND ROAD GRADES. CURRENT OWNERSHIP: JAMES M. CRUMPACKER, JR., JEAN C. BROWN '" DEBRA C. MOORE C/O 3145 LINKS MINOR DRIVE SALEM, VA 24153 APPLICANT: FRALIN AND wALDRON, INC. PO BOX 20069 ROANOKE, VA 24018 SIÆ ACREAGE TO BE REZONED: 50.1 ACRES MINIMUM FRONTAGE: 60' MINIMUM LOT SIZE: 7,200 SF MINIMUM SE7BACKS FRONT: 30' SIDE: la' REAR: 25' ON·SITE TRAFFIC ANAL YSIS: CURB- TO-CURB ROAD WIDTH RIGHT-Of-WAY WIDTH 36' 36' 28' 28' 28' 28' 44' 44' 40' 40" 40" 40' OFF·SITE TRAFFIC ANAL YSIS: CURB-TO-CURB ROAD WID TH RIGHT-Of-WAY WID TH 36' 36' 36' 38' 36' 36' 36' 35' 36' 44' 44" 44' 50" 50" 50" 50' 50' 50' ROAD SEcnON VEHIClE TRIPS PER DA Y CtDERHOUSE DRIVE POINTS A-B 720 CtDERHOUSE DRIVE B-D 490 CtDERHOUSE DRIVE D-E 60 ROAD 'A" B-C 220 ROAD "B" D-F 110 ROAD "B" D-G 220 ROAD SEcnON VEHIClE TRIPS PER DA Y CRUMPACKER DRIVE POINTS A-W 1,170 CRUMPACKER DRIVE W-X 1,320 CRUMPACKER DRIVE X-Y 1,560 CRUMPACKER DRIVE Y-Z 2,160 APPLE HARVEST DRIVE W-S 0 APPLE HARVEST DRI'Æ S-T 80 APPLE HARVEST DRIVE T-U 180 APPLE HARVEST DRIVE u-v 340 APPLE HARVEST DRIVE v-y 560 CONCEPT PLAN SHOWING FUTURE SECTIONS OF "THE ORCHARDS" FOR THE PROPERTY OF JAMES M. CRUMPACKER JR., JEAN C. BROWN AND DEBRA C. MOORE FOR THE BENEFIT OF FRALIN AND WALDRON, INC. SITUA TED ALONG CIDERHOUSE DRIVE ROANOKE COUNTY, VIRGINIA DATE: SCALE: COMM, NO.: f:\2003\ 03324 \ena\03324Drelim-hb.dwD March 23, 2005 LUMSDEN ASSOCIATES, P.C. ENGI NEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA NONE 03-324 SHEET 3 OF 3 4664 BRAMBlETON AVENUE P,O. BOX 20669 ROANOKE, VIRGINIA 24018 PHONE: (540) 774-4411 FAX: (540) 772-9445 E-MAil: MAll@lUMSDENPC.COM -r~ Comm: 2003-324 The following is a deed description for property being portion of Roanoke County Tax #39.00-01-01 to be rezoned from AG-3 to R-1, being property of James M. Crumpacker, Jr., Jean C. Brown and Debra C. Moore. Applicant for said rezoning is Fralin and Waldron, Inc. The description is as follows: BEGINNING at a point on the northerly boundary of property ofF&W Community Development Corporation, Roanoke County Tax #40.01-01-01, said point also being the northeasterly corner of property of April G. Lail, Roanoke County Tax #39.12-2-24; thence leaving F&W Community Development Corporation and with April G. Lail, N 57° 11' 19" W, passing the northwesterly corner of said property at 405.82 feet and thence with northerly boundary of Douglas R. and Karen S. Carter, in all 931.93 feet, to a point, said point being the northwesterly corner of property of Douglas R. and Karen S.Carter; thence leaving Carter and with 12 new zoning lines through the property of James M. Crumpacker, Jr., Jean C. Brown and Debra C. Moore, as follows; thence N 19° 24' 48" E, 995.03 feet to a point; thence N 32° 06' 31" W, 311.90 feet to a point; thence N 37° 04' 08" E, 570.32 feet to a point; thence S 71 ° 29' 13" E, 819.85 feet to a point; thence S 49° 24' 25" E, 85.49 feet to a point; thence S 05° 23' 07" E, 94.24 feet to a point; thence S 50° 25' 18" E, 57.49 feet to a point; thence S 21' 29' 23" E, 101.54 feet to a point; thence S 43° 13' 14" E, 142.14 feet to a point; thence S 18° 48' 17" W, 230.83 feet to a point; thence S 13° 12' 34" E, 172.58 feet to a point; thence S 48° 34' 02" E, 189.64 feet to a point, said point located on the northerly boundary of property ofF&W Community Development Corporation; thence with F&W Community Development Corporation, S 40° 48' 09" W, 905.62 feet to a point, said point being the northeasterly corner of Roanoke County Board of Supervisors Property, Roanoke County Tax #39.00- 01-01.1; thence leaving F & W Community Development Corporation and with Roanoke County Board of Supervisors for the following 4 courses, N 09° 11' 29" W, 130.55 feet to a point; thence N 39° 02' 52" W, 151.65 feet to a point; thence S 37° 35' 27" W, 116.97 feet to a point; thence S 37° 59' 02" E, 246.85 feet to a point, said point located on the northerly boundary ofF&W Community Development Corporation; thence leaving Roanoke County Board of Supervisors and with F&W Community Development Corporation, S 40° 48' 05" W, 375.22 feet to the place of BEGINNING and containing 50.1 acres. T-3 PETITIONER: CASE NUMBER: KTP,LLC 8-4/2005 Planning Commission Hearing Date: May 3,2005 (Continued from April 5, 2005) Board of Supervisors Hearing Date: May 24, 2005 (Continued from April 26, 2005) A. REQUEST The petition of KTP, LLC to obtain a Special Use Permit for the construction of mini- warehouses on 5.602 acres, located at 1918 Washington Avenue, Vinton Magisterial District. B. CITIZEN COMMENTS None, C. SUMMARY OF COMMISSION DISCUSSION Ms. Janet Scheid presented the staff report. Mr. Azar summarized the community meeting held on April 28 and said the meeting gave him an opportunity to meet with the developer and project engineer and review some of his concerns. The developer has now submitted a revised plan showing one less building, placement of monument style sign and location of stormwater facilities. Petitioner presented a power point program showing the details of his development plan. D. CONDITIONS 1. The site shall be developed in substantial conformance with the plan for KTP, LLC Mini Storage, dated May 2, 2005. 2. Maximum building height shall be 16 feet. 3. Building exterior colors shall be sand/light tan and dark green. 4. Building roof pitch shall be a minimum of 4: 12. 5. Signage shall be monument style, and per the standards in the C1 zoning district. E. COMMISSION ACTION(S) Mr. Azar then made the motion to recommend approval of the special use permit with conditions. The motion carried 4-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Staff Report _ Vicinity Map Other Janet Scheid, Secretary Roanoke County Planning Commission 3 1-3 I . County of Roanoke Department of Community Development Memorandum To: Steve Azar, Vinton Planning Commissioner Planning Commission From: David Holladay, Senior Planner Date: May 3, 2005 Re: KTP, LLC - Special Use Pennit petition for Mini-warehouse development On April 5,2005 the Planning Commission held a public hearing for a Special Use Pennit for mini-warehouses, on the petition of KTP, LLC. The petition was continued by the Planning Commission in order for the developer to present more infonnation about the site development, stonnwater management and buffer yards. A community meeting was also requested. One citizen, plus the Vinton representatives, Mr. Altizer and Mr. Azar attended, as well as county staff attended the April 28 meeting. The meeting gave the developer and his engineer an opportunity to present a revised development plan for the proposed mini-warehouse facility. The revised plan shows one less building along W ashington Avenue. That building is replaced by stonnwater detention facilities along the western and southern boundaries. The discharge from the pond would be toward an existing concrete ditch along Washington A venue. The northern-most building(s) are now located a minimum of30 feet from northern property line, thus reserving a minimum 30-foot setback for a required buffer yard where the site adjoins the Rl zoning district. The total area of proposed buildings has decreased from 95,200 to 81,700 square feet. The general location of a proposed monument style sign is also depicted. During the April 5 public hearing, the colors and style of the buildings were discussed. The petitioners plan to construct buildings with a 4:12 roof pitch, with sand/light tan colored walls and roof, and dark green storage unit doors. If the Planning Commission decides to forward this petition to the Board of Supervisors, the conditions on the following page should be considered. KTP, LLC Mini Storage Suggested Conditions for Special Use Permit 1) The site shall be developed in substantial conformance with the concept plan for KTP, LLC Mini Storage, dated 4/26/05. 2) Maximum building height shall be 16 feet. 3) Building exterior colors shall be sand/light tan and dark green. 4) Building roof pitch shall be a minimum of 4:12. 5) Signage shall be monument style, and per the standards in the C 1 zoning district. ¡:3 2 / / / / '" '" "'''' .. \ "'u u u-< -< -<p.. p.. \ \ ~~~U) '" <- \ \ ~~"tr- \ ~ \ Ë ~ ~~ II; ¡;¡ I ~ \ Ii:' ,. I ~ ~~ \ ':, \ -J Q :; , '"~ ì '::: \ 0 ±'~~~.N \ 0: 9.. 00.. ~~Cü:ÓU \ \ ~?J UI.U""::!w ~~~æi.Õ \ \ >u t-~a:DN 0< \ 0:0.. \ L \.--.- \ \ \ --- I "- ", l~z7-~-¡Z9¡-:-l9/g~~ ~¡ ZI1ÞZ V INl91:IIf. '3'TIIA5NUtlVW : ~ 3J.If15 J.33ti5 31\1Q~OO~B 6~DI ¡ ':I'd ·S3.L VI.?OSSV 'I' N3Q~ 'i019tJt :!JlSS1mtU 31..0 NOIldI~:>S3a ',\3~ :;.I'''~\. ."...--......,..."...........u. 39V~OJ.S INIW :>11' dl.)i ~Od NVld l.noÁV1 3l.I5 g~ t¡j i ~U \f'" --~//' -- / / \/-:'/;-/1- z I -:/ .q:: -1 a... I ~~ ::>~ o ~' ~':;;='>< I ----;;: - ~ -:;- , _- -1VJ I x------ -- . II 0 // f '- - - - r--\ \ \ I . \ I \ í ='f ) \r:---:~::~y~ \ r- ---.. I \.-----:--1 Lr uL------ \ \ \ * \ \ \ II \ _----ì .---- ! I o j (~i'1 I '¥.--------\{ \\ J o \------1 "i.- r \J ~ ) "- "- "- "- "- "- "- , / "- "- "- '--- STAFF REPORT I=-3 Petitioner: KTP-LLC Request: Special Use Permit for Mini-warehouses Location: 1900 Block Washington Avenue Vinton Magisterial District: Proffered/S uggested Conditions: 1. The site shall be developed in substantial conformance with the concept plan for KTP,LLC Mini Storage, dated 2/16/05, with the exception that type C screening and buffering shall be required where the site adjoins Goode Park, and type A screening and buffering shall be required to the north and west side oftax parcel #061.15-01-01. 2. The storage buildings shall have a 12-4 pitch roof, and a maximum height of 16 feet. 3. Exterior colors of the buildings shall be sand/light tan and dark green. EXECUTIVE SUMMARY: KTP-LLC proposes to construct a mini-warehouse facility on 5.602 acres zoned C2, General Commercial District. Eight buildings with a total building area of95,200 square feet are proposed. The property is located in the 1900 block of Washington Avenue, adjacent to East Vinton Plaza shopping center. Access would be via a driveway entrance from East Vinton Plaza. The site is designated Core in the 1998 Roanoke County Community Plan. The Core designation is given to areas where high intensity urban development is encouraged. Encouraged land use types are general retail and personal services; office and institutional uses; and limited industrial uses. Access to the site will be through an existing shopping center development. The shopping center main entrance is a signalized intersection on W ashington Avenue. The proposed commercial use type is generally consistent with the policies and guidelines of the Community Plan. 1. APPLICABLE REGULATIONS Mini-warehouse facilities are allowed by Special Use Permit in the C2, General Commercial District. No commercial entrance permit will be required, since no access driveway is proposed from a public street. Site development review is required to ensure compliance with applicable Roanoke County standards. I 2. ANALYSIS OF EXISTING CONDITIONS 7-~ Background - A special use pennit for mini-warehouses on this property was approved by the Roanoke County Board of Supervisors in November 1997. No action was taken to develop the site under the previous special use pennit, and the pennit expired. Special use pennits become null and void two years after approval if the development is not commenced. In approving the previous special use pennit on the property, the Board of Supervisors imposed conditions requiring confonnance with a concept plan, as well as screening and buffering from the adjoining medical center (nowaday care center), and limiting building height. If the Planning Commission recommends approval of this petition, staff suggests similar conditions. TopographyNegetation - The topography ofthe site is relatively flat and appears to have been graded at some point in the past. The site is elevated from Washington Avenue and Goode Park. Vegetation consists of a mix of trees and some open grassy areas. Wooded hillsides on Goode Park help to buffer the developed park area from the petitioner's commercial property. Surrounding Neighborhood - Roanoke County's Goode Park adjoins to the north and is zoned R1, Low Density Residential District. All other surrounding properties are zoned C2, General Commercial District. Property to the east contains a shopping center and day care center. Properties to the south, across Washington Avenue contain small commercial businesses. A skating rink adjoins to the west. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture - The petitioner's concept plan shows 8 storage buildings, ranging in size from 4,800 square feet to 15,200 square feet. Total building area proposed is 95,200 square feet. A manager's office is proposed in the building nearest the site entrance. The concept plan shows thirty foot wide driveway aisles between the buildings, and twenty five foot driveway aisles around the perimeter. The concept plan does not show a required buffer yard along the northern boundary where the property adjoins a R1 zoning district. However, the site appears to have ample space for the development to confonn with applicable zonmg ordinance use and design standards for mini-warehouses. The concept plan lists building height at sixteen feet. According to the petitioner, this is the peak height of the buildings. The building roofs would have a 12-4 pitch. Building and roof color is proposed to be a sand/light tan color, with dark green doors on the storage units. The Planning Commission may wish to impose conditions requiring these design elements of roof pitch, and building and door colors. Underground stonnwater management facilities are proposed. Access/Traffic Circulation - Access is proposed via a driveway entrance from East Vinton Plaza shopping center parking lot. No driveway entrance is proposed from W ashington Avenue. Traffic generated from the site would have minimal impact to surrounding streets. Fire & Rescue/Utilities - Fire and rescue service will be provided by the Vinton station. Public water and sewer services for the manager's office will be provided by the Town of Vinton. 2 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN {-3 The site is designated Core in the 1998 Roanoke County Community Plan. The Core designation is given to areas where high intensity urban development is encouraged. Encouraged land use types are general retail and personal services; office and institutional uses; and limited industrial uses. Access to the site will be through an existing shopping center development. The shopping center main entrance is a signalized intersection on Washington A venue. The proposed commercial use type is generally consistent with the policies and guidelines of the Community Plan. 5. STAFF CONCLUSIONS KTP-LLC proposes to construct a mini-warehouse facility on 5.602 acres zoned C2, General Commercial District. Eight buildings with a total building area of 95,200 square feet are proposed. Access would be via a driveway entrance from East Vinton Plaza shopping center. The site is designated Core in the 1998 Roanoke County Community Plan. The proposed commercial use type is generally consistent with the policies and guidelines of the Community Plan. If the Planning Commission recommends approval of the petition, staff suggests the following conditions: 1. The site shall be developed in substantial confonnance with the concept plan for KTP,LLC Mini Storage, dated 2/16/05, with the exception that type C screening and buffering shall be required where the site adjoins Goode Park, and type A screening and buffering shall be required to the north and northwest side of the day care center on tax parcel #061.15-01-01. 2. The storage buildings shall have a 12-4 pitch roof, with a maximum height of 16 feet. 3. Exterior colors of the buildings shall be sand/light tan and dark green. CASE NUMBER: PREPARED BY: HEARING DATES: 08-04/2'005 David Holladay PC: 4/5/05 BOS: 4/26/05 3 1-3 County of Roanoke Community Development Planning & Zoning For Staff Use Only Date received: .2 ~eceived by: 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Application fee: L{O ,CO Placards issued: Check type of application filed (check all that apply) Rezoning /' Special Use Variance ê.u Iv-t-~vt": /1-1 e- f-- f 4" k-ì '^ 5 Turnpike, Suite C 24540 Waiver Administrative Appeal Owner's name/address wlzip Carilion Medical Center 1315 Second Street, 3rd P,J-6o)i..l1...:,gS [~....... v.¿ vA _ I ")....~/o:2.5 Floor Phone: 434-836-5009 Work: Cell #. Li 3Lt -- J{)3~ ,;)0'7 n Fax No.: 434-836-4993 Phone #: 540 - 98 1 - 7 734 Work: Fax No. #: Applicants name/address wlzip KTP, LLC 2725 Franklin Danville, VA Propertv Location Washington Avenue I c¡ 00 ó'/o<::-k Tax Map No.: . ,.,h 061.15-01-01.lí1-0000 Magisterial District: Vinton Community Planning area: ·V·{ ~ h. Existing Zoning: C2 L 2 ( ç l ~G.-¡ '" \ Mini Storage Facility s the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? @ No IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes VarianceIWaiver of Section(s) /1.1 / A of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): Appeal of Interpretation of Zoning Map to of the Roanoke County Zonig Ordinance Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S/W V / AA R/SfW V / AA R/SIW V / AA m Consultation H 8 1/2" x 11" concept plan ~ Application fee /" Ap~licati~n /v . Metes and bounds des~ri~tion ¡I,' A Pr~~er.s, if applicable ../" JustificatIOn ! Water and sewer apphcatlOn ./ AdJommg property owners I hereby certify that I am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. 2 Owner's Signature /-3 KTP LLC / . ß / 17' /. .. Applicant ' Þ,. /í(-e-~ íð:/#' "".1 . 0",,-...-: C~;. l.;'" M.( J~ ~ oJ C~ h.... b.. : 61.....;,.,.,. ~..r" ~ The Plarnúng Commission will study rezoning, special üše ];iñnit or waiver requestS to detennine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This property received a special use permit for the requested use in 1999. Delay in project completion requires a new request. No change in use from previous approved special use permit is requested. Please explain how the project confonns to the general guidelines and policies contained in the Roanoke County Community Plan. Planned mini warehouse use requires special use permit but conforms with approved uses for current zoning. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. No significant impact on other public services and facilities are anticipated. Impact on adjoining properties is minimal. Low water and sewerusage is anticipated. No change in traffic signalizations for area are needed. Traffic shall use existing cross access easement for vehicle movements from existing retail center. 3 Planning Commission Application Acceptance Procedure -r 2, I - / The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if the new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. Name of Petition If T í, L l C Petitioner's Signature ~ (' , Date J! I /ó -) Av,' I!!ex. j?vl¡-~ s ( - ----- 8 \-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24,2005 ORDINANCE GRANTING A SPECIAL USE PERMIT TO KTP, LLC FOR CONSTRUCTION OF MINI-WAREHOUSES ON 5.602 ACRES LOCATED IN THE 1900 BLOCK OF WASHINGTON AVENUE (TAX MAP NO. 61.15-1-1.4) VINTON MAGISTERIAL DISTRICT WHEREAS, KTP, LLC has filed a petition for a special use permit for construction of mini-warehouses on 5.602 acres located in the 1900 block of Washington Avenue (Tax Map No. 61.15-1-1.4) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 3, 2005; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 2005; the second reading and public hearing on this matter was held on April 26, 2005 and continued to May 24, 2005. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to KTP, LLC for the construction of mini-warehouses on 5.602 acres located in the 1900 block of Washington Avenue in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved with the following conditions: (1) The site shall be developed in substantial conformance with the plan for KTP, LLC Mini Storage, dated May 2, 2005, by Eden & Associates, P.C. (2) Maximum building height shall be 16 feet. 1 T~3 (3) Building exterior colors shall be sand/light tan and dark green. (4) Building roof pitch shall be a minimum of 4:12. (5) Signage shall be monument style, and per the standards in the C1 zoning district. 2. 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U 0 = ~ 8 en.: ë; .~ =U1n'~ ~ï::) ';i >_OC~E f,) "OE-E ê"; 0 t:: <~.5~~£ ~ ° o.....:¡ 8<r: .,J.u 0- '0 ......µ:¡ :3:;E c¡>z "'0 ......- ,....;.....:¡ ~p;: µ.., µ.., - o 5 U µ:¡ ° ° 00 -.:t _ '" = M ~ ",",°8 ~~ ~ = ~ ~ =~~ >=< '0>- = . = t'. :gõ ~ 0-3 o.r ç ç s:: 52 f'" E ... ,.! < t t C ..f ~ o o ~ . E r l , ... ~ ( c ( , "( ~ c ( I C ( ( ¡ ( c .! 1 ... ,.! Zoning _AG3 .EP .AG1 AR _AV 01 .C2 _ C2CVOD 11 l".l...: 12 .PCD PRD .PTD R1 R2 R3 R4 -RCL F3 --.-.- /----- .---...--- _/ .....-../- ..---~-- ------~ --- --~ .---/ /---- -_/-~~- ---/ // ---- // ---" _....\N~~~;;g\Ot\ ----- _/ ~_... ..----- .-----/ .------- /,- - Applicants Name: KTP, LLC Existing Zoning: C2 Proposed Zoning: C2S TaxMapNumber: 61.15-1-1,4 Magisterial District: Vinton Area: 5.602 acres March 10, 2005 No Scale Roanoke County Department of Community Development