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HomeMy WebLinkAbout7/9/1996 - Regular July 9, 1996 @7 '~'-~."---------"'-'._-~-~'--'-".~-'"'~._---'~-~.-~- ----_._- Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 9, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Brambleton Center, this being the second Tuesday of July and a special meeting for the purpose of a joint meeting with the Roanoke City Council. IN RE: WELCOME Chairman Johnson welcomed Roanoke city Council and staff to the Brambleton Center. Those present toured the new Teen Center and other offices located in the Brambleton Center. Following the tour, luncheon was served. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 12:59 p.m. The roll call was taken. Mayor Bowers called the Roanoke city Council to order. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, H. Odell "Fuzzy" 498 July 9, 1996 - Minnix, MEMBERS ABSENT: Supervisor Fenton F. "Spike" Harrison STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations, Diane Hyatt, Finance Director OTHERS PRESENT: Roanoke City Mayor David Bowers; Council Members, Nelson Harris, Carroll Swain, James Trout, John Parrott, William White, and Linda Wyatt; Assistant City Manager Jim Ritchie; other Roanoke city officials; Lee Osborne, Fifth Planning District Commission; and Steve Mancuso, Valley Metro. IN RE: OPENING CEREMONIES The invocation was given by Roanoke County Vice Chairman Harry Nickens. Mayor Bowers and Chairman Bob L. Johnson expressed support for the joint meetings and felt that they were productive. IN RE: PROCLAMATIONS, RESOLUTIONS AND RECOGNITIONS ~ Resolution of Congratulations to the City of Roanoke upon being named an All America City. R-070996-1 Chairman Johnson presented the resolution to Mayor July 9, 1996 ÆM!------- _._-~ ------~., Bowers and offered the congratulations of the Board of Supervisors and citizens of Roanoke County. Supervisor Minnix moved to adopt the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 070996-1 OF CONGRATULATIONS TO THE CITY OF ROANOKE UPON BEING NAMED AN ALL AMERICA CITY WHEREAS, municipalities allover the united States compete for the designation "All America city"; and WHEREAS, the National League of cities chooses only 10 localities each year to receive the All America city Award; and WHEREAS, the City of Roanoke entered the All America competition this spring, and was chosen one of 30 finalists; and WHEREAS, the City highlighted three proj ects in the presentation to the National civic League judges: · Renew Roanoke - the renovation and re-opening of the Hotel Roanoke; · The Jefferson Center - citizen driven renovation of an old high school into a center for the Arts, city services and public gatherings; and · Solid Waste Transfer station citizen 500 July 9, 1996 participation project to locate a suitable site for a solid-waste transfer station; and WHEREAS, on June 15, 1996, in Ft. Worth Texas, the City of Roanoke was named an All America city, one of only two cities to ever receive this designation five times. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend sincere congratulations to the City of Roanoke for winning the 1996 All America city Award; and BE IT FURTHER RESOLVED, that the Board of Supervisors commends the City of Roanoke for involving its citizens and for encouraging and nurturing the civic pride necessary to win the All America City Award five times. On motion of Supervisor Minnix to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: REQUESTS TO ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS. Mayor Councilwoman Wyatt added Bowers added expanded use flood reduction (Item 8). of the government access July 9, 1996 -5QL television channel (Item 9). IN RE: DISCUSSION OF AGENDA ITEMS ~ Establishment of a Regional Sports Commission (continued from the March 4. 1996 meeting). This item was requested by former Councilman McCadden. Supervisor Johnson noted there was ongoing financial support for Virginia Amateur Sports as well as other athletic activities. There was no consensus from either governing body for further discussion. ~ Discussion of Metropolitan Public Transit District (Transportation District): Requested by Roanoke city and Roanoke County. Mayor Bowers advised that the total loss of transportation funds from the federal government will be $1 million to $1.5 million. He reported that both the County and city requested approval from the 1996 General Assembly to create a transit district, but the General Assembly denied the request. He expressed hope that both localities would again include this request in their legislative packages. 502 July 9, 1996 Mayor Bowers asked that the Board of Supervisors join City Council in establishing a committee of citizens to promote the creation of a transit district and to educate the public. He suggested that each locality appoint three citizens to the committee and that the committee appoint a seventh member. He presented a list of businesses in the Roanoke Valley whose employees use Valley Metro buses for transportation to their jobs. steve Mancuso, Valley Metro, was present and advised that the state transit group is working together actively looking at alternate funding sources and also educating the public to the need for mass transportation. There was general support from both governing bodies to establish the proposed Metropolitan Transportation District study Committee. Supervisor Eddy advised that the Board of Supervisors will be meeting with the Roanoke Valley legislators and this issue could be added to the agenda. h Update on joint City/county employee health care coverage : Requested by Roanoke city. County Finance Director Diane Hyatt reported that a consultant had been chosen and the study has been expanded to July 9, 1996 503 - include all Roanoke Valley governments and other agencies including the Airport Commission and the Roanoke Valley Resource Authority. She estimated that it would take three to six months to complete the study. h Discussion of the Act: Requested by 1996 Regional competitiveness Roanoke County. Mr. Hodge reported that this act was an outgrowth of the Urban Partnership, and that $3 million was set aside in state funds to encourage regional cooperative efforts. The Fifth Planning District Commission (5th PDC) has offered to be the agency to funnel the funds. Lee Osborne, Fifth Planning District Commission, was present and advised that the 5th PDC has proposed the creation of a steering committee comprised of its members to study the best way to move forward. Assistant city Manager Jim Ritchie recommended that both the City and County staff review the 5th PDC proposal. ~ Habitat for Humanity: Requested by Roanoke City. Mayor Bowers requested that the Board of Supervisors actively encourage the building of homes by Habitat for Humanity 5(W July 9, 1996 - in the County. h Low Band Tourist Radio System: Roanoke County. Requested by Supervisor Eddy reported that the 5th PDC supports the installation of a low band tourist radio system with two signs on Interstate 81 and two on the Blue Ridge Parkway at an estimated cost of $50,000. He suggested that the City, County, Salem and the Convention and visitors Bureau form a committee to study this possibility, and announced that the 5th PDC was willing to coordinate the effort. ~ Discussion on methods of raising funds to purchase land adjacent to the Blue Ridge Parkway to protect the viewshed: Requested by Roanoke County. Supervisor Eddy announced that North Carolina has instituted a fund raising program to purchase land adjacent to the Blue Ridge Parkway to protect the viewshed in the future. He suggested that a similar program be considered by the state or regionally. Mayor Bowers asked supervisor Eddy to provide more information so that Roanoke City Council could discuss the issue. ~ Flood Reduction July 9, 1996 - 5OS----~ Councilwoman Wyatt expressed concern about a new subdivision being built in the County that could potentially cause future flooding in the Garden City area of Roanoke City. She suggested that the Roanoke Valley approach flood control issues on a regional basis. supervisor Johnson advised that there is a proposed regional storm water management study underway. Mr. Hodge responded that a report on the study will be brought back to the governing bodies at their next joint meeting on November 4, 1996. ~ Expanded use of Government Access TV Councilman Harris suggested that more could be done with the government access channel and recommended exploring the possibility of doing more creative programming. Supervisor Nickens suggested that ideas be forwarded to members of the Cable TV Committee or station manager Angie McPeak. Mayor Bowers suggested that representatives of both governing bodies meet to develop new programming ideas. IN RE: ADJOURNMENT At 2: 20 p.m. Chairman Johnson adjourned the meeting. Roanoke City Council also adjourned. 50-6 ~ --- July 9, 1996 Submitted by: 7??~./d'.. ~ Mary H. Allen, CMC Clerk to the Board July 9, 1996 501________ - _._-~_.- Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 9, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of July, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3: 00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Fenton F. "Spike" Harrison STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant Administrator. The Pledge of Allegiance was recited by all 508 July 9, 1996 - present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge (1) added an item to the Consent Resolution, Designation of voting delegate to the National Association of Counties Conference; (2) moved Item 3, New Business, to work session; and (3) deferred Item 1, New Business, to July 23, 1996. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ~ Resolution of Congratulations to the Northside High School Golf Team for winning the State Championship. R-070996-2 Chairman Johnson presented the resolution to Coach Jim Wolfe and some of the players. Supervisor Johnson moved to adopt the Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 070996-2 OF CONGRATULATIONS TO THE NORTHSIDE HIGH SCHOOL GOLF TEAM FOR WINNING THE STATE CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the high school experience, providing the opportunity to improve physical coordination and to learn team work and good sportsmanship; and -.., July 9, 1996 5.09 WHEREAS, the sport of golf, in particular, teaches eye/hand coordination, concentration, and strategy, and WHEREAS, the Northside High School Golf Team has exemplified the ideal of high school athletics, with a variety of team accomplishments, including: · Undefeated in 1S-hole matches · Roanoke County Quad Champions · Big Orange Champions · Metro Champions · Blue Ridge District Regular Season Champions · Blue Ridge District Tournament Champions . Region III Champions; and WHEREAS, the team roster includes Mark Futrell, Scott Henson, Josh Mattox, John Milko, Doug Norris, Johnny Sink, Jayroe Swafford and individual accomplishments by team members include: · Jacob Jarrett - 1st team Roanoke Valley Golf Hall of Fame All Metro Team, 1st Team All Timesland Team · Jason Orlando - 2nd team Roanoke Valley Golf Hall of Fame All Metro Team · Anthony Romano - 2nd Blue Ridge District Tournament · Justin Young - Blue Ridge District Regular Season Champion, 2nd AA State Tournament, 1st Team Roanoke Valley Golf Hall of Fame All Metro Team, Roanoke Valley Golf Hall of Fame Player of the Year, 1st Team All Timesland, Timesland Player of the Year · Jim Wolfe, Coach - Roanoke Valley Golf Hall of Fame Coach of the Year and All Timesland Coach of the Year; and WHEREAS, the Northside High School Golf Team completed the season by winning the 1996 AA State Championship. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby commend the NORTHSIDE HIGH SCHOOL GOLF TEAM and its Coach for outstanding performance in athletics; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its sincere congratulations to the Team on becoming the AA State Champions for 1996. 510 July 9, 1996 On motion of Supervisor Johnson to adopt the Resolution, and carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Eddy, Minnix, Nickens, Johnson None Supervisor Harrison IN RE: NEW BUSINESS ~ Request for funding to complete stage II grading for R. R. Donnelley at Valley TechPark. (Tim Gubala, Economic Development Director) This item was deferred to July 23, 1996. ~ Request to officially name Vinyard Park II. (Pete Haislip. Parks & Recreation Director) A-070996-3 Mr. Haislip advised that in December 1984, Walter Vinyard and Claiborne Vinyard donated 41.297 acres of land to the County to be used and maintained for parks and recreational purposes, and to be known as "Vinyard Park" . In 1991, the Vinyards donated a second tract of land containing 44.59 acres located across Berkley Road from the original parcel. This parcel has been referred to informally as "Vinyard Park II." The Roanoke Valley Soccer Association has developed the soccer complex at the new site and staff would like to officially recognize the park land as "Vinyard Park II." July 9, 1996 5U______ - Supervisor Nickens expressed appreciation to the Vinyard family for their donation, and advised that there would be several regional tournaments at the park there which will have an economic impact to the County. He moved to name the park land Vinyard Park II. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: IN RE: Supervisors Eddy, Minnix, Nickens, Johnson None Supervisor Harrison h Request to approval funding advance for County participation on "Petition for Public Works Projects". (Gary Robertson. utility Director) This item was moved to a work session for discussion. FIRST READING OF ORDINANCES ~ Ordinance declaring Lot 2B. Shamrock Industrial Park (Tax Map No. 55.09-1-20.2) and a 2.16 acre portion of Shamrock Park (Part of Tax Map No. 55.13-1-2) in the Catawba Magisterial District to be surplus and accepting/rejecting an offer for the exchange of same with property owned by Richfield Retirement community (Tax Map Nos. 55.03-1-18. 19. 20) (Tim Gubala. Economic Development Director) 512 July 9, 1996 Mr. Gubala reported that on June 25, 1996, the Board approved the exchange of property with Richfield Retirement Community. Richfield will use their exchanged property for an Alzheimers Center, and the County will use the former Richfield property for economic development purposes. Both properties are of approximately equal value. Mr. Gubala was directed at the second provide any costs associated with the value of both properties and possible exchange, joint use reading to the assessed of parking facilities. Supervisor Minnix moved to adopt the first reading of the ordinance and set the second reading for July 23, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison ~ Ordinance declaring a parcel of real estate to be surplus and accepting an order for the sale of same: namely the Crestwood Park Well Lot, Tap Map No. 76.16-2-13. (Paul Mahoney. County Attorney) Mr. Mahoney advised that notice of the sale was advertised on July 14 and additional notices were sent to adj oining property owners. He reported that the well lot has generated a fair amount of interest and the offer received is July 9, 1996 -513- - within the guidelines established by the Board. Supervisor Nickens asked that the Real Estate Assessment Department provide comparables within the area that the well lot is located. Supervisor Eddy moved to approve the first reading of the ordinance and set the second reading for July 23, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison h Ordinance for authorization to acquire necessary water and sewer line easements and property to construct the West Main street Sewer Extension. (Gary Robertson. utility Director) Mr. Robertson explained that the West Main Street Sanitary Sewer Submain Project is being constructed as part of a Petition for Public Works project which was previously approved by the Board. The project involves acquisition of several easements. He advised that 10 other easements were being donated. Supervisor Nickens moved to approve the first reading of the ordinance and set the second reading for July 23, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson 514 July 9, 1996 NAYS: None ABSENT: Supervisor Harrison IN RE: SECOND READING OF ORDINANCES ~ Ordinance authorizing the acquisition of .270 acres of land at Crowell's Gap (Windy Gap Properties) for an E911 tower site. (Paul Mahoney, County Attorney) 0-070996-4 Mr. Mahoney advised that there were no changes from the first reading. There was no discussion and no citizens were present to speak. Supervisor Minnix moved to adopt the Ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison ORDINANCE 070996-4 AUTHORIZING THE ACQUISITION OF .270 ACRE OF LAND FROM WINDY GAP PROPERTIES FOR E911 TOWER SITE WHEREAS, by Ordinance #82587-8, the Board of Supervisors of Roanoke County authorized the acquisition and execution of leases for the enhanced emergency 911 communication system, including a site on Windy Gap Mountain, also referred to as the Crowell's Gap tower site; and, WHEREAS, by agreement dated March 12, 1990, the Board -- -- July 9, 1996 515----- of Supervisors acquired from Windy Gap Properties a ten-year lease, for the sum of $6,144.57, of a parcel of land containing .30 acre (.270 acre by current survey), lying along the cul-de- sac at the end of Highrocks Road, together with a right-of-way fifty feet (50') in width from the public road (leading from Secondary State Road #116) over the existing access road to the property; and, WHEREAS, said agreement also granted to the Board an option to purchase the property at any time during the ten-year period, for the sum of $4,000.00, subject to the Landlord's (Windy Gap Properties') option to retain the right to construct and maintain a water tower upon the parcel between the County's improvements and the cul-de-sac and to retain the right of first refusal as to the premises in the conveyance to the County; and, WHEREAS, the County has erected the building and tower on the site, which is necessary for the E911 system, and the funds for the purchase are available in the E911 account; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on June 25, 1996; the second reading was held on July 9, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the county Administrator is hereby authorized to exercise the option to purchase and to acquire from Windy Gap Properties a .270-acre parcel of land, lying along the cul-de-sac at the end of Highrocks Road, together with a right-of-way fifty feet (50') in width from the public road (leading from Secondary State Road #116) over the existing access roads to the property, known as Windridge Parkway and Highrocks Road, all as shown upon the plat entitled "The Resubdivision of the Property of Windy Gap Properties, Rke. Co. (D. B. 1055, Pg. 776), Franklin Co. (D. B. 319, Pg. 540) Creating Hereon Tract "A" (0.270 Ac.) (utility Lot) situated At the Terminus of the Future Highrocks Road", dated 2 April 1996, prepared by Lumsden Associates, P.C. 2. That the County Administrator is authorized to accept the property subject to the conditions provided for in the Lease and Option to Purchase Agreement, namely: (I) Windy Gap Properties' option to retain the right to construct and maintain a water tower upon the parcel between the County's improvements and the cul-de-sac and to retain the right of first refusal as to the premises in the conveyance to the County. 516 July 9, 1996 3. That the purchase of the subject property shall be for the sum of $4,000.00, which shall be paid out of the funds available in the E911 account. 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Minnix to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES ~ Ordinance declaring a parcel of real estate identified as Tax Map No. 76.01-1-3 located off Grandin Road Extension in the Windsor Hills Magisterial District to be surplus and accepting/rejecting an offer for the sale of same. (Paul Mahoney. County Attorney) 0-070996-5 Mr. Mahoney advised that the only change to the ordinance included the name of the purchaser and price. There was no discussion and no citizens were present to speak. Supervisor Eddy moved to adopt the Ordinance accepting the offer of Merle Jamison and Dwayne Jamison for $5,000. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson July 9, 1996 517----- NAYS: None ABSENT: Supervisor Harrison ORDINANCE 070996-5 DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 76.01-1-3 LOCATED OFF GRANDIN ROAD EXTENSION IN THE WINDSOR HILLS DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the prov1s10ns of section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of section 18.04 of the Charter of Roanoke County, a first reading was held on June 25, 1996; and a second reading and public hearing was held on July 9, 1996, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 76.01-1-3; and 3. That an offer having been received for said property, the offer of Merle A. Jamison and Dwayne E. Jamison to purchase this property for Five Thousand Dollars ($5,OOO) is hereby acceptedíLejected, and 4. That all proceeds from the sale of this real estate are to be paid into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the Ordinance accepting the offer of Merle Jamison and Dwayne Jamison for $5,000, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 518 July 9, 1996 IN RE: APPOINTMENTS ~ Building Code Board of Adjustments and Appeals. Supervisor Eddy nominated Buford Butts to serve the unexpired four-year term of Richard Evans as an alternate member. His term will expire July 26, 1998. ~ Highway and Transportation Safety commission. Supervisor Eddy nominated Gordon Saul to serve as the neighborhood representative for a four-year term which will expire June 30, 2000. h Social Services Advisory Board. Supervisor Nickens advised that he will contact Robert Lewis about serving another term. IN RE: CONSENT AGENDA R-070996-6. R-070996-6.b Supervisor Minnix moved to adopt the Consent Resolution with addition of Item 5. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: supervisor Harrison RESOLUTION 070996-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA July 9, 1996 -519__________ BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 9, 1996, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes - May 28, 1996. 2. Confirmation of committee appointment to the Highway and Transportation Safety Commission. 3. Approval of Resolution of Appreciation upon the retirement of Jean Clinevell, Library. 4. Acceptance of Sanitary Sewer Easements serving R. Jack Helms - Sewer Extension. 5. Designation of Voting Delegate to the National Association of Counties (NACO) Annual Conference. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, with the addition of Item 5, and carried by the following vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 070996-6.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JEAN CLINEVELL FOR FIFTEEN YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, Jean Clinevell was first employed on April 6, 1981 in the Roanoke County Library as a technical services assistant; and has also served as a library assistant; and WHEREAS, Jean Clinevell played a significant role in planning and implementing advances in library service, including the conversion to an automated library system; the introduction 520 July 9, 1996 of new types of materials into the collection; and the successful cooperative cataloging venture with Salem Public Library; and WHEREAS, Jean Clinevell was consistently positive and cooperative in all her endeavors, demonstrating unfailing courtesy to others; and WHEREAS, Jean Clinevell through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JEAN CLINEVELL for fifteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Resolution, and carried by the following vote: AYES: supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) He received reservation forms for the VACo Conference and suggested making reservations as soon as possible. (2) He asked whether the staff has amended remarks to be made on July 10, 1996 before the House Appropriations Committee. Community Relations Director Anne Marie Green presented copies of the amended comments. (3) He asked staff about the following issues: (a) Defined terms for the Volunteer Benefits Board: Mr. Hodge will bring the proposed terms to Board for approval. (b) Local enforcement of opening burning: Mr. Hodge advised that the County ordinance is already in compliance July 9, 1996 521_________..____ -- -- .._-. with the changes. (c) Asked for support on a work session in the future to discuss periodic cleaning of drainage ditches. It was Board consensus to schedule the work session in the future. (d) Asked for an update on the SSER Program. Gary Robertson will provide a report at the August 13, 1996 meeting. (e) He received responses from Fred Anderson and Diane Hyatt regarding his suggestions to change the tax collections dates. He requested to discuss his concerns with Ms. Hyatt in greater detail. supervisor Minnix: (1) In response to a quote in a newspaper article, he advised that he could now "find his way to the bathroom." (2) He advised that he had a conflict for the Board Retreat on July 27 and asked that it be moved to August. Chairman Johnson asked Mr. Hodge to contact the facilitator, and Ms. Allen to contact Supervisor Harrison and to poll the Board members for dates in August. Supervisor Johnson: (1) He asked Mr. Hodge to report on the response times for a recent fire in the Hollins District on Oakland Boulevard. Mr. Hodge described what happens when a 911 call comes in, and advised that for a residential call, two fire companies are dispatched. The Vinton Company arrived in approximately 9 ~ minutes while the Hollins Company did not arrive for 20 minutes because no personnel were in the station at the time. He explained that the vinton response time was appropriate but the Hollins response time was not. Supervisor Nickens suggested developing an education program on 911 calls 522 July 9, 1996 for the government access channel. (2) He announced that the Board of supervisors held a joint meeting with Roanoke City Council earlier in the day and reported on what was discussed at the meeting. IN RE CITIZENS' COMMENTS AND COMMUNICATIONS 1. Barbara Buckley. 1779 Millbridge Road, support of funding renovations to Fort Lewis Elementary 2. Amber Sagester. 1756 Millbridge Road, support of funding renovations to Fort Lewis Elementary 3. Adria Nauman-Grant. 5526 Oakland Blvd.. expressed concern about the response time to the fire on Oakland Boulevard by the Hollins Fire Company and the fact that the fire hydrant on Magnolia Road did not work. Gary Robertson was directed to check on the specific fire hydrant on Magnolia Road. spoke in School. spoke in School. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by a unanimous voice vote. ~ General Fund unappropriated Balance. ~ Capital Fund Unappropriated Balance. h Board contingency Fund. h statement of Estimated and Actual Revenues and Expenditures as of May 31, 1996. July 9, 1996 523__._________.. ~ Progress Report on the comprehensive Plan. IN RE: WORK SESSIONS ~ Update on improvements to Hollins Road. (Arnold Covey. Director of Engineering & Inspections) Mr. Hodge advised that Hollins Road has been on the Virginia Department of Transporation (VDOT) Six-Year Plan for over 10 years. Mr. Covey summarized the history of the project during the past ten years, and VDOT Resident Engineer Jeff Echols advised that the project had been on "hold" since 1990. Mr. Echols reported that there are two proposed alignments of Hollins Road from Plantation Road to the south of the Hanover Direct entrance. The existing alignment (B) would impact a greenhouse, a vacant parcel and bank property in front of the Food Lion shopping center. This alignment would also be more expensive because of bridge costs, utilities and additional engineering work. The proposed new alignment (A) would be less costly, but would take the Holley golf course. Mr. Echols said that VDOT would develop proposed plans that would be brought to a public hearing for comment, and then brought to the Board of Supervisors. There was discussion on the impact to the new golf course because the owner of the golf course did not own the property and would therefore not be paid for the loss of 524 July 9, 1996 ~ ~ property. Mr. Echols indicated that VDOT recommended the new alignment (A). Following additional discussion, it was the consensus of the Board by three to one to support the proposed existing alignment (B) rather than the new alignment (A) as recommended by the Virginia Department of Transportation. Mr. Echols advised that VDOT will go forward with the public hearing. ~ To review Roanoke county Parks & Recreation's community Use Policy. (Pete Haislip. Director of Parks and Recreation) Mr. Haislip reported that staff and the Parks and Recreation Advisory Commission had worked on the proposed manual for over one year. Much of the manual deals with use priorities, operational responsibilities, program development and sanctioning. Many of the policies in the document had already been followed by the staff informally. Supervisor Nickens advised that he had reviewed the document and offered several proposed changes and corrections. Staff presented a chart showing the growth of youth athletics in Roanoke County from 1991 to 1995. Mr. Haislip indicated that the draft policy document will be revised with the suggested corrections. The following requests or suggestions were made: (I) Supervisor Johnson requested that the Parks & Recreation Advisory Commission Chair send a copy of the policy to the Chair of the School Board for July 9, 1996 525 - -. ---- ~_.__..~- <~.,,-,.» --,'---'- ,,-...- - ~-~..-- '-~~_._.'-'~' .__. _._---~--'. .."'~-- .-. their review. (2) Mr. Hodge asked for an updated needs assessment. (3) Supervisor Eddy asked for a copy of the old facili ty use contract with the schools. (4) Mr. Hodge advised that he would have the current insurance policies reviewed. Mr. Haislip announced that following additional review and amendments, the policy will be brought back to the Board for adoption. h Funding for County Participation on Petition for Public Works Projects. This item was moved from New Business a work session format to discuss concerns by the Board about using General Fund money to fund the project. Mr. Robertson explained that the intent of the project is not for the General Fund to subsidize the Enterprise Fund, but to be able to provide water and sewer to those residents who need them. An evaluation form for County participation on the proj ects was included, and a list of proposed proj ects. Mr. Robertson explained that Board action would only approve the policy and appropriation of the start-up funds, and not the projects. He emphasized that each project would be brought back to the Board and approved individually. The Board members asked that a report be brought back on July 23, 1996 which will include case studies of the projects and method of payback to the General Fund. Supervisor Eddy asked 526 July 9, 1996 - to see a specific cost analysis. IN RE: EXECUTIVE SESSION At 4: 45 p.m., Supervisor Johnson moved to go into Executive session following the work sessions at 6:45 p.m. pursuant to the Code of Virginia section 2.1-344 A.(5) discussion of prospective business or industry. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: CERTIFICATION OF EXECUTIVE SESSION R-070996-7 At 7: 10 p.m., Supervisor Johnson moved to return to open session and adopt the certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 070996-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia :===:~:=.::===:::::::::::..:.:==-==--=-_:::==-.::========--____!:..~!r 9, 19?6 ---------::.:::::::::..=::::=====:-:::;::::::g1=======-:-::::::::.:::---:,,: requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of certification Resolution, vote: Supervisor Johnson to adopt the and carried by the following recorded AYES: NAYS: ABSENT: Supervisors Eddy, Minnix, Nickens, Johnson None Supervisor Harrison IN RE: DISCUSSION There was a general discussion of the citizen survey and Business and Professional Occupational License tax. IN RE: ADJOURNMENT At 7: 18 p. m. / Chairman Johnson declared the meeting adjourned. 528 Submitted by, YYl..~fi.G~¿~~ Mary H. Allen, CMC Clerk to the Board July 97 1996 Approved by,