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Home My WebLink About7/23/1996 - Regular July 23, 1996 529--... n _""do,._ ,"~"_T'" .__.~_ ... _ "._ _.__....., ,~, .,.,_ .__'_.".~' _ __'~ ... ~ _~".~__.____..C __ _.,. _. ~_'·__4'_"_'._'_ ._'".....,_...~ _'. .~_',_,__..._ _. ____ ._ ~_..~.,_._ ,~__. .__..~ ..n'.~.'_·_ .... , - .__". '_'~'W·_ ~._-~. ..." '". _. ~ .~..._. _..~,'~"~'~ "_~__' ,._.'_'~' __'"_.~,_.,,~.... ,_.,.~._~~__ o>~"._~_.._"."~._,,,,_,~.__.._^_,,____"^".. _._.._..,' _K~~..._·.·. "., ..~" .._._"_._.,.,...." "." .'-,~ ...__..."._~.._...".._,." Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 23, 1996 The Board of Supervisors of Roanoke County, virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of July, 1996. IN RE: MEETING WITH ROANOKE VALLEY LEGISLATORS Chairman Johnson called the meeting ~o order at 2:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None LEGISLATORS PRESENT: State Senator John Edwards, Delegates H. Morgan Griffith, Clifton "Chip Woodrum, and Brian Shepherd, Legislative Liaison to A. Victor Thomas Mr. Mahoney presented two documents: (1) Resolution 052896-2, the County's legislative proposals that were forwarded to the Virginia Association of Counties and (2) comments presented by Chairman Johnson 536 JUly lJ 1~~6 ~ - to the House Appropriations Committee on July 10, 1996. Mr. Mahoney thanked the legislators for their assistance. He outlined the most important issues which included: (1) the Visitors Center on the Blue Ridge Parkway, (2) increased funding for.primary and secondary roads, (3) Police Department funding and lost positions in the Sheriff's Office, and (4) taxing authority for school boards. He also advised that Roanoke County opposes House Bill 1513 which would shift more of the costs of water and sewer facilities from the homebuilders to the consumers, and any effort to eliminate local sources of taxation. Following discussion of the issues, the legislators emphasized the importance of local governments' involvement in General Assembly legislation, and suggested that localities need to send local officials to Richmond during the General Assembly to keep them informed of the impact of bills. IN RE: ADJOURNMENT OF JOINT MEETING WTIH LEGISLATORS At 2:55 p.m., Chairman Johnson adjourned the meeting with the Roanoke Valley legislators and declared a brief recess prior to the regular meeting. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. t' July 23, 1996 531 - MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, Co~nty Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant-County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, community Relations IN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Director, Development Services. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added a briefing on the joint Roanoke City and Roanoke County building permit application. Supervisor Eddy added appointments to the Transportation Study Committee and School Construction Committee to Executive Session. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS ~ Recognition of Supervisor Lee Eddy for being awarded the 1996 Dixon Award by the Virginia Association of Planning District Commissions. Chairman Johnson presented a certificate of recognition =====-~-======:=-.:=:_:=::::::=====:-::::-::::::::~ll;-~=:::::::=:===.==::.:==::=:::.::=__::--=---=______-==--=-__ .,. to Supervisor Eddy. h Recogni tion of Treasurer Alfred c. Anderson for receiving the Victor E. Martinelli outstanding Treasurer's Award. Chairman Johnson presented a certificate of recognition to Mr. Anderson. IN RE: BRIEFINGS ~ Briefing on Joint Roanoke City/Roanoke County Building Permit Application (Arnold Covey. Director of Engineering and Inspections> Mr. Covey presented to the Board copies of the new building permit application that will b~ .u7~~ by both Roanoke City and Roanoke County. He explained the application was the goal of a joint study committee with staff from both the City and County, and will have the logos from both localities. IN RE: NEW BUSINESS ~ Authorization to extend sanitary sewer line to Clearbrook Elementary School. CElmer C. Hodge, County Administrator> A-072396-1 Mr. Hodge reported that in June, the Roanoke County July 23, 1996 533 Health Department conducted a soil and site evaluation for a septic system repair/replacement for the Clearbrook Elementary School. The results indicated that the site is not suitable for a septic system and the Health Department recommended extension of public sewer. It is estimated that construction of these facilities would require funding of $215,000. Mr. Hodge advised that funds would be appropriated from the school general fund, the capital fund, or the School Board could use funds from the architectural and engineering account. Supervisor Eddy asked if there was a request for the sewer extension from the School Board. Mr. Hodge indicated that he received the request from School Director of Facilities and Operation Homer Duff. School Superintendent Deanna Gordon was present and responded that the School Board has discussed the issue but made no request for funding. Dr. Gordon asked if the staff recommendation locked in the source of funding to those mentioned by the County Administrator. Supervisor Johnson responded that the School Board could fund the sewer extension within the flexibility of the School Board budget. Supervisor Nickens moved to approve the extension with the School Board determining the source of funds. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson _=--===::.-==_53A=.:::-_::-:--=:::.-.-==:=-.:::=:::::========_::::=::::~~~~:=2.::~~;;;~-=:::::::===--.::..-==::::==::.:-.:::=:==:=-.-:.:::::=-=--________...:_ Io.-.~~ NAYS: Supervisor Eddy .2....... _ Request for Approval of a County participation ,::;:_pr~grarn for Petition for Public Works projects. ~1Elmer c. Hodge. County Administrator) A-072396-2 Mr. Hodge advised that there is no County plan for extension of utilities into older neighborhoods or neighborhoods with water or sewer problems. A work session was held on June 11 to discuss methods for the County to advance funds for water and sewer improvements when residents are willing to participate. At the previous meeting, several Supervisors requested information showing how a pay-back could be realized. Mr. Hodge advised that this information was attached to the report, as well as a proposed policy and a list of the projects. Each project will be evaluated and brought back to the Board for approval before any funds are expended. Funds for the project are available from the unspent interest on the 1993 General Obligation Bonds in the amount of $603,515. Supervisor Eddy announced that he would not support the policy because he was not satisfied with the examples of the payback and would like assurances that any funds advanced from the General Fund would be repaid by the utility Fund. Supervisor Nickens moved to approve the program and July 23, 1996 535 funding. AYES: NAYS: The motion carried by the following recorded vote: Supervisors Minnix, Harrison, Nickens, Johnson Supervisor Eddy It was the consensus of the Board that each project will be brought back for approval and cost/payback analysis. h Request from the Roanoke county School Board for additional funding to complete renovations to Fort Lewis Elementary School. Cave spring Junior High, and William Byrd High School. (Dr. Deanna Gordon. School Superintendent) A-072396-3 Dr. Gordon explained that this request is the result of increased expenses since the study was completed in 1994, and described what costs had increased in the projects. Three alternatives were offered to fund the projects: (1) increase the amount of the Literary Loan for Fort Lewis by $575,000; (2) include funding in the Fall 1996 VPSA sale for the Northside Gym/Auditorium, with the Board paying the $200,000 debt service. (3) use funds set aside for the architectural and engineering work for a new County Highs School ($1,250,000) and interest income from the School portion of the 1993 general obligation bonds. There would be no additional debt service. Supervisor Nickens moved to approve alternative #3 for ---------536- July 23, 1996 ,~..- ----~-~~.~~~-,-,~- .~-- ~.~ ~.-...-~--. -.-- __,~_·"_·'N_·_~~'_ .~_~·___._".__,.U"..".~._...~.___.,_"'___.____.~_,_,.__~_...__~~_____~~_,..__~_____ ---..........,-..--. -- _.~,......",...'" ~-........- w· ._.__' .' ,__._ _._ _._,_~~~. - the source of funding. Ms. Hyatt advised that this alternative has not been discussed with the School Board. Supervisor Nickens restated his motion to approve and concur with the School Board and Superintendent's recommendation with regard to the projects and that the funding be approved from alternative #3 for $1,737,000, with the balance from alternative #1 for $575,000. In response to questions, Supervisor Nickens indicated that it was his intent in the motion that there be no debt service on the $1.7 million and that the literary loan debt service be handled as usual and customary. Supervisor Eddy requested that the issues be separated in order to vote on each on individually as allowed in Roberts Rules. Chairman Johnson ruled that the motion was out of order and asked for a vote on his ruling. His ruling was sustained by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy Supervisor Nickens moved to approve funding as follows: (1) 1995 Spring VPSA A&E Funds - $1,250,000; (2) interest from school portion of 1993 General Obligation Bonds - $487,000; (3) increase literary loan for Fort Lewis - $575,000. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: Supervisors Eddy, Nickens July 23, 1996 537 ~ Request from strauss Construction for 50% credit of the off-site sewer fees for the Polo Club Development. (Bob Benninger. Assistant utility Director) A-072396-4 Mr. Benninger reported that strauss Construction has submitted a concept plan for 50 residential lots. Providing public sewer will serve other properties in this area including Green Hill Park. The estimated cost of the off-site sewer line is $58,375 and the off-site fees are $75,000. The 50% credits would total $37,500 and will be applied to the construction cost of $58,375. Supervisor Eddy asked if the sewer line went through Green Hill Park. Supervisor Johnson responded that some of the line goes through the park. He also expressed concern about the $1,000 cost for the easement. There was Board consensus to remove the cost. Supervisor Harrison moved to approve with removal of $1,000 for the easement through Green Hill Park. The motion_ carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ~'1. 0 July 23, 1996 =====---~~-=--=:=-:':::.::=::====-==:=::=--:::==~~::=::'=.:==.::=::::=~~=~~.==.:,:':::==~:~==:--=--:=:=..~=:::=:..-==-~-=-~"::::.-==-_:--==::=-===== - IN RE: REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA Supervisor Minnix moved to approve the first readings and set the second readings and public hearings for August 27, 1996 after discussion of Item 1. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ~ Ordinance authorizing a special Use Permit to operate a day care center located at 5501 Florist Road. Hollins Magisterial District. upon the peti tion of Shining stars Early Learning Center, Inc. Supervisor Johnson asked that staff look at the current day care regulations. ~ Ordinance authorizing a special Use Permit to construct a religious assembly. located between 7425 and 7502 Old Mill Road. Windsor Hills Magisterial District, upon the petition of wister Sowder. ~ Ordinance to rezone approximately 5.5 acres from I- 1 and C-1 to C-2 and obtain a Special Use Permit to construct assisted living and elderly housing facilities. located approximately 0.1 mile north of the intersection of Route 460 and Daugherty Road, Catawba Magisterial District. upon the petition of Richfield Retirement community. IN RE: SECOND READING OF ORDINANCES ~ Ordinance for authorization to _ acquire necessary water and sewer line easements and property to construct the West Main street Sewer Extension. July 23, 1996 539 - (Bob Benninger. Assistant utility Director) 0-072396-5 There was no discussion and no citizens present to speak on this ordinance. supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 072396-5 FOR AUTHORIZATION TO ACQUIRE NECESSARY WATER AND SEWER LINE EASEMENTS AND PROPERTY TO CONSTRUCT THE WEST MAIN STREET SEWER EXTENSION WHEREAS, location plans for the West Main Street Sewer Submain Project have been completed and the project will require acquisition of water and sewer line easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the West Main Street Sewer Submain Project; and WHEREAS, section 18.04 of the Roanoke county Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on July 9, 1996; and the second reading was held on July 23, 1996. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary water and sewer line easements for the West Main Street Sewer Submain Project is hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY OWNER ~ .Tul~ 23 1996 ===:;=--..:::::--. --..::::::::.:=...-:::.:::.:::::::::::::.::==:.::==-.::::.:=-=::::::::-..::.::::::::::_..:::.::::::.::~::::.::.::::::=:::::::.:=::==::::::::=::.::::==::::::=::=:.:.::::::::::::==-=:::.:::=====:=====: - ~.~ 55.13-1-4 55.03-3-45 55.03-3-46 55.03-3-35 54.04-1-10 54.04-1-14 54.04-1-15 and 16 54.04-1-18 Lewis Gale Building Corporation Albert Salem William & Ruth McNew Ronald L. & Trina . Moran City of Salem Lucy Clark Ruth Phlegar Fort Lewis Baptist Church Trustees 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any; and 3. That the consideration for each easement shall be paid from the Sewer Repair and Replacement Fund; and 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions,· all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the Or~inance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None . IN RE: APPOINTMENTS k Metropolitan Transportation District study Committee Appointments to this committee were discussed in Executive Session. ~ Social Services Advisory Board Supervisor Eddy nominated Jan Dowling to a four year term which will expire August 1, 2000, and asked that the appoirt~ment be added to the Consent Resolution for confirmation. ~ School Board Facilities study Committee July 23, 1996 541 Appointments to this committee were discussed in Executive Session. After Executive Session, supervisor Nickens moved to nominate Patricia McKinney to serve as an at-large member. The motion carried with a unanimous voice vote to confirm immediately. Ms. Allen was asked to notify Dr. Gordon, School Superintendent. IN RE: CONSENT AGENDA R-072396-6, R-072396-6.g Supervisor Minnix moved to adopt the Consent Resolution with confirmation of appointment to Social Services Advisory Board added to Item 1. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 072396-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of supervisors for July 23, 1996 designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Confirmation of Committee appointments to the Building Code Board of Adjustments and Appeals and Highway and Transportation Safety Commission and ~ July 23, 1996 :~------- ---~~::'=-=--'-=":::.::-'--::'-::::--'*-:=:".~:-':_,,::'::~:':'-~:'::.~::::::::,::.._'=-~-..:::~=~~..:~'~-:::::- ~.:_~....,:'. _._~----_._------ - Social Services Advisory Board. 2. Acceptance of Sanitary Sewer Facilities serving Laurel Hills - Lot 6, Sewer Extension. 3. Acceptance of the Local Government Challenge Grant from the Virginia Commission of the Arts. ,. 4. Appropriation of Compensation Board reimbursement for capital purchases for the Clerk of Circuit Court's Office. 5. Donation of sanitary sewer easement on Lot 9, Farmington Place, from Jeffrey Maronic, Inc., to the Board of Supervisors 6. Request from School Board for appropriation of funds from the Roanoke Valley Regional Board to the School Operating Fund. 7. Request for acceptance of st. Ives Court and portions of Sulgrave Road and Scotford Court into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized ànd directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, with additional confirmation to Item 1, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 072396-6.g REQUESTING ACCEPTANCE OF ST. IVES COURT AND PORTIONS OF SULGRAVE ROAD AND SCOTFORD COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia July 23, 1996 543 - Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision street Requirements of the virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the virginia Department of Transportation. Recorded vote Moved By: Supervisor Minnix Seconded By: None R~quired Yeas: Supervisors Eddy. Minnix. Harrison. Nickens, Johnson Nays: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS supervisor Harrison: (1) He has received concerns about traffic conditions on Dry Hollow Road which goes to the reservoir and Camp Roanoke. He asked for assistance in resolving the problems. (2) He attended a meeting in west County regarding water and sewer lines. He asked residents in the areas to contact their civic leagues if they are interested in connecting to County water and sewer. (3) He is still interested in amending the County ordinance to allow for 3 dogs in residential sections. supervisor Nickens: (1) He received a letter from School Board member Tom Leggette regarding the recent General Assembly legislation allowing a "design-build" option for school construction ___5~:==~.::==:-_::.=..-====-=--=-.=:.::.-=--=:.~=~~~..~~~~:.~J~-=:=~-=.:==-=_===--==-_..:::::====::..-=-===--====--===.::=::=:: --- projects. He asked whether Mr. Hodge has asked the School Board to consider value engineering for all school projects over $2 million. Chairman Johnson responded that he will draft a letter to the School Board chairman. Supervisor Eddy: (1) He announced that the Fifth Planning District Commission has arranged for a speaker from North Carolina to attend a meeting to describe measures being taken in that state to preserve the property adjacent to the Blue Ridge Parkway, and invited other Board members to attend. (2) He attended the Valley Beautiful Committee meeting and advised that they are setting up a land trust in the Roanoke Valley for preservation purposes. (3) He asked Mr. Hodge if he has contacted the Virginia Department of Transportation to discuss issues related to setup of a low band tourist radio. Mr. Hodge responded that he had not yet, but will contact VDOT. (4) He acknowledged the death of Sherri Shindell who attended Board meetings on behalf of League of Women Voters and had donated land for Happy Hollow Park. Supervisor Nickens asked whether the Facts for Voters brochure produced by the disbanded League could be continued. Mr. Hodge advised that Ms. Allen had a discussion with the Registrar's Office about continuation of the project. (5) He asked about any response to Chairman Johnson's letter to the Roanoke Valley Resource Authority concerning regional recycling. Supervisor Johnson advised that Executive Director John Hubbard is waiting for the completion of a joint city/county solid July 23, 1996 545 - - waste study committee before pursuing, and that all members of the RVRA must concur before there are any changes. (6) He advised that he supports Supervisor Harrison's request to permit 3 dogs in residential areas. supervisor Johnson: (1) He has some correspondence that he would like to discuss with Fire and Rescue Chief Tommy Fuqua. (2) He questioned why one individual must pay the entire assessment for property for one year after it has been split. He asked Mr. Mahoney to investigate and report back. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Don Terp. 5141 Appletree Drive expressed appreciation to the Board for funding the renovations to Fort Lewis Elementary School. 2. Lela Spitz. 1971 Oak Drive Ext. Salem. expressed appreciation to the Board for funding the renovations to Fort Lewis Elementary School. IN RE: REPORTS supervisor Nickens moved to receive and file the following reports after discussion of Item 7 and 8. The motion carried by a unanimous voice vote. ~ General Fund unappropriated Balance ~ capital Fund unappropriated Balance ~ July 23, 1996 . ..-.----.::-.:--:-:.::-...-::::-..-:::--..--...::..-::. ....__....-:::::.::.::.-.--- -- :- .,-- __R~.,_.___~__.__ - ~ Board contingency Fund ~ Accounts Paid - May 1996 ~ Accounts Paid - June 1996 h statement of T~easurer's Accountability per Investments and Portfolio policy as of June 30. 1996. h Report of claims activity for the Self-Insurance Program. ~ Bond project status Report. Supervisor Eddy asked for a report on Dixie Caverns, and suggested that any remaining park funds be used for Garst Mill Park. IN RE: WORK SESSION ~ Comprehensive Plan The work session began at 5:05 p.m. Planning and Zoning Director Terry Harrington, Assistant Director John Hartley, and Planner Gary Mitchell reported to the board on the work schedule for update of Comprehensive Plan and presented draft documents."" Mr. Harrington advised that there will be an update sent to the Board every month and a quarterly newsletter will be prepared. Mr. Hartley presented a list of the Citi?ens Advisory Committee and indicated that they still needed four more members. The committee will advise the Planning staff and encourage July 23, 1996 547 increased citizen involvement in the process. Mr. Hartley presented the work schedule and reported that they hope to have the plan adopted by December 1997. They will also be coordinating with other departments to review the4plan. Mr. Harrington advised that they are considering using elementary school district lines to schedule community meetings. Planner Gary Mitchell reviewed the demographic trends analysis with the Board. Chairman Johnson will write to the Chairman of the School Facilities Study Committee and offer planning staff assistance and future demographics information for planning future school needs. IN RE: EXECUTIVE SESSION Supervisor Johnson moved to go into Executive Session following the work session (Executive Session 6:03 p.m. - 6:40 p.m.) pursuant to the Code of virginia section 2.1-344 A (7) pending litigation, Roanoke County vs. General Electric, et al; (3) acquisition of real estate for public purposes; (5) discussion concerning prospective business or industry; and (1) appointment of individuals to committees. The motion carried by the following recorded vote: AYES: supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION ._-~ > -..--.. ..~,~- "._--~"~._.~ July 23, 1996 " "._._-~~.,. ""-.._'_...~'. -----....-.... ~ ~-... .._~~.~---,--~,~----~-- ~__...._ __'_.4'~..', _'''' _ __ ._,,, ........_-~-'._-,_...~ ~--. ,,"~..-.._~ --"... ....._-~. R-072396-7 At 7:03 p.m., Supervisor Johnson moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 072396-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 requires a certification by the Board County, Virginia, that such executive conformity with Virginia law. of the Code of Virginia of Supervisors of Roanoke meeting was conducted in NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On certification vote: AYES: NAYS: motion of Resolution, Supervisor Johnson to adopt the and carried by the following recorded Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None IN RE: POSTPONED PUBLIC HEARINGS AND SECOND READING Ordinance vacating a portion of the subdivision plat for July 23, 1996 549 Hunting Hills. section 3 of record in Plat book 6. page 63. to remove the "well lot" restriction placed on Tax Map No. 88-13-3-28. Chairman Johnson announced that this public.hearing had been continued until September 24, 1996 at the request of the purchaser and neighbors. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ~ Resolution of congratulations to the Glenvar High School Tennis Team for winning the State Championship. R-072396-8 supervisor Harrison presented the resolution and Certificates of Appreciation to Coach Lawrence and members of the team who were present. Supervisor Harrison moved to adopt the Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 072396-8 OF CONGRATULATIONS TO THE GLENVAR HIGH SCHOOL TENNIS TEAM FOR WINNING THE STATE CHAMPIONSHIP WHEREAS, athletic integral part of the high opportunity to improve physical and good sportsmanship; and competitions are an important and school experience, providing the coordination and to learn team work ...:----:-:-::.--~_. . .- -.'-..- ..--....._... ·n.. ___0_ _.J~_~y' 23,_}996.. _ . ......0 .n... u, ._. __ -~--~'._--~_.,-- -~--,---,--~._-_.,,~-",._~,--,>_._~._.,--~--~,--_._-~---_'_-~-_._----,~._~--------,.~--_._--~~--_.._,----- - WHEREAS, the sport of tennis, in particular, teaches eye/hand coordination, concentration, and strategy, and WHEREAS, the Glenvar High School Tennis Team has exemplified the ideal of high school athletics, with a variety of team accomplishments, including a 1996 record of 11 wins and 5 losses and winning the state semi finals against West Point High School 5-4; and * WHEREAS, the team roster includes: Josh Williamson (AII- Region and All-State; Tommy Lasperance (All-Region and All-State); Ryan Teague; Erik Johnston; Pankil Patel; Mandy Wimmer; Mem Mauney; Perry Taylor; Brian Sasnacht; Casey Kanode; Coach Art Lawrence; and Assistant Coach Jim Mauney; and WHEREAS, the Glenvar High School Tennis Team won the state championship in 1996 for the fifth straight year, defeating George Mason High School 5-4. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby commend the GLENVAR HIGH SCHOOL TENNIS TEAM AND ITS COACHES for outstanding performance in athletics; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its sincere congratulations to the Team on becoming the State Champions for the fifth consecutive year. On motion of Supervisor Harrison to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: BRIEFINGS ~ Report on fire on oakland Boulevard Fire and Rescue Chief Tommy Fuqua advised that while the response times from Vinton and Read Mountain stations were acceptable, the response from the Hollins station was not. He met with the leadership of Hollins Fire and requested that they develop a short term solution as soon as possible, and work on a long term July 23, 1996 551 plan to provide coverage during volunteer hours. Hollins Fire has also met with members of the community. In response to a question from supervisor Eddy regarding the possibility that the fire hydrant did not work, Chief Fuqua advised that it was working, but it could have been_ a traïning problem. Supervisor Nickens suggested working with RVTV staff to prepare a video for community awareness and volunteer recruitment. IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES ~ Ordinance to rezone 5 acres from R-3 to C-l with conditions to allow commercial uses, located at the terminus of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District. upon the petition of the Industrial Development Authority. (Trent Development) CONTINUED FROM MAY 28. 1996 (Terry Harrington. Director of Planning and zoning) Mr. Harrington reported that the plànning Commission inquired about using Peters Creek Road as an access and about future road improvements. Mr. Harrington responded at the meeting that if Burlington Drive is not used, the applicant would need to obtain an easement from the adj oining property owner to access Peters Creek Road and Roanoke County will require curb and gutter if a new access road is constructed. The Planning Commission recommended denial because of road access concerns. 552 -__,_~_._...______~:~._:~:___:-~~~!.~~_.~_~_~__.________________________ Economic Development Director Tim Gubala advised that the Industrial Development Authority did not have sufficient time before the Planning Commission to address the access concerns. Trent Development has no plans to develop the property at this time. Supervisor Eddy expressed concern about the future welfare of the residents of Burlington Drive, and felt that the conditions were not sufficient to protect residents. Mr. Hodge responded that he shared the concerns, but pointed out that traffic in the current R-3 zoning could be greater than under a commercial zoning. He suggested that the issue be postponed for further review. AYES: NAYS: Supervisor Nickens moved to close the public hearing and continue for 60 to 90 days to allow staff to resolve the issues related to the road access. Mr. Harrington advised that the issues should be resolved within 30 days. The motion carried by the following recorded vote: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None h Ordinance declaring Lot 2B. Shamrock Industrial Park (Tax Map No. 55.09-1-20.2) and a 1.656 acre portion of Shamrock Park (Part of Tax Map No. 55.13-1-2) in the Catawba Magisterial District to July 23, 1996 553 be surplus and accepting/rejecting an offer for the exchange of sa~e with property owned by Richfield Retirement community (Tax Map Nos. 55.03-1-18. 19. 20) (Tim Gubala. Economic Development Director) 0-072396-9 Mr. Gubala reported that the property exchange will be between properties valued at $113,200 for the County and $100,000 for Richfield. The estimated costs of $2,500 for the survey and recordation costs associated with the transaction are available in the Board contingency Fund. He also advised that the County would work with Richfield on joint planning for stormwater management and parking facilities. Dr. Chip Bowling from Richfield Retirement Center was present and described the plans for their new Alzheimer's facility and advised that the facility will be designed and constructed specifically for residents with Alzheimers at an estimated cost of $4 to $4.5 million dollars. Supervisor Nickens suggested that the funding for recordation costs should come from the Economic Development budget. Supervisor Harrison moved to adopt the ordinance with $2,500 recordation costs appropriated from Economic Development fund. The motion carried by the following recorded vote: AYES: supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5 5~------_·_,-:-=_·_----::-:-~::~-~!!.!~~:~!:::~?-~:.::--::-:::----------::::::--_____:::::-_ - ORDINANCE 072396-9 DECLARING LOT 2B, SHAMROCK INDUSTRIAL PARK (TAX MAP NO. 55.09-1-20.2) AND A 1.656 ACRE PORTION OF SHAMROCK PARK (PART OF TAX MAP NO. 55.13-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE EXCHANGE OF SAME WITH PROPERTY OWNED BY RICHFIELD RETIREMENT COMMUNITY (TAX MAP NOS. 55.03-1-18, 19, 20) BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provlslons of section 16.01 of the Charter of Roanoke County, the subject properties, having been made available and deemed unnecessary for other public uses, are h- ereby declared to be surplus; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on July 9, 1996; and a second reading and public hearing was held on July 23, 1996, concerning the exchange of a 3.214-acre parcel of real estate known as Lot 2B (Tax Map 55.09-1-20.2), and a 1.656 acre parcel of real estate (a portion of Tax Map 55.13-1-2) Shamrock Park, for approximately 3.00 acres (being all of Lot 15, all of Lot 16, and the western 70 feet of Lot 14 as shown on the recorded map of Fort Lewis Estates, of record in the Roanoke Courity Circuit Court Clerk's Office in Plat Book 3 at page 51) owned by Richfield Retirement Community (Tax Map No. 55.03-1-18, 19, 20); and 3. That an offer having been received to exchange said properties, the offer of Richfield Retirement Community is hereby accepted/rejected; and 4. That a twenty (20') foot sanitary sewer and water line easement along the highway right-of-way of Virginia Secondary Route 643 as shown on a plat entitled "Easement Plat for County of Roanoke showing new sanitary sewer and water easements through properties west of Salem" prepared by T. P. Parker & Son, dated March 5, 1991, revised, July 27, 1995 and of record in Plat Book 18, page 107, in the Roanoke County Circuit Court Clerk's Office, is hereby specifically reserved and retained by Roanoke County, together with the right to provide maintenance to any existing or future facilities located within the easement area, and together with the right of ingress and egress thereto from a public road; and 5. As a condition of this exchange, Richfield Retirement Community has agreed with the County to jointly plan for a common access, parking area, and storm water management area to serve the County's Glenvar Library property (a portion of 55.13-1- July 23, 1996 555 - 2) and Richfield's proposed Alzheimer's project on the property to be acquired (55.09-1-20.2 and a portion of 55.13-1-2) and their adjoining parcel (55.09-1-19); and 6. That the County Administrator or Assistant County Administrators are authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the property exchange, specifically including the conveyance and acquisition of respective properties, all of which shall be upon form approved by the County Attorney. Further $2,500 is appropriated from the Boa1::d' 5 COl1tÎ1!gel1cy PUl!d for survey, recordation, and other related costs associated with these transactions. On motion of Supervisor Harrison to adopt the Ordinance wi th $2,500 recordation costs appropriated from Economic Development fund, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ~ Ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely the Crestwood Park Well Lot. Tap Map No. 76.16-2-13. (Paul Mahoney. county Attorney) Mr. Mahoney advised that he has received an offer which included conditions and he has not had an opportunity to negotiate. He requested that the item be removed from the agenda until he resolved the issues. supervisor Eddy moved to delay for 30 days, until August 27, 1996, to allow staff to negotiate conditions included in the offer to purchase. The motion carried by a unanimous voice vote. IN RE: CITIZEN COMMENTS AND COMMUNICATIONS 1. Grover McLeod. 5533 Oakland Boulevard Spoke on behalf ---.--------.~:--::::::-:::::--"..:.::.:::==:---.:-.:.:=----.:-..::=.::;:-.-~~~-:~~~::!_?1:~··=·:---_:----=---._=-:.-.--:.-:::--=-----:---:.:-::-------- - of a group of residents from the Hollins area and expressed concern about the response time from the Hollins Fire station to the fire on Oakland Boulevard. He requested that additional career firefighters be hired for the Hollins station. 2. Chief Crozier from Hollins Fire Department spoke and accepted responsibility for the response times. He reported on the efforts that the station was taking to improve their responses. 3. Patricia Proffitt spoke and requested that the County consider having all paid firefighters. IN RE: APPOINTMENTS ~ Transportation District study-committee Chairman Johnson advised that he would notify Mayor David Bowers, City of Roanoke, regarding appointments to the Metropolitan Transportation District study Committee. ~ School Facilities Study Committee Supervisor Nickens nominated Patricia McKinney to the at- large appointment to the School Facilities Study Committee. The motion was carried by a unanimous voice vote. IN RE: ADJOURNMENT Chairman Johnson declared the meeting adjourned at 7:50 p.m. Submitted by, Approved by, July 23, 1996 557 - ~5b'.~ Mary H. Allen, CMC Clerk to the Board Bob L. Johnson Chairman - - 558 - ...'-"'_....._~-- .,.~----...~.._~---~~-- _.~ _i! u}x..~~ ,!2?_~_ ........._.._ -._--~._..,,~'. .' ~ ~~"'_.. '_..>.~.~-~~..._. ,.. -.. - ,--'.-.' _._.__._.~---_._-~.~--_...'" "-'. -- ~.._~~- ~._._'....._--<.'_- -_.. -_._- - ,,- -. . - This page left intentionally blank