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HomeMy WebLinkAbout10/8/1996 - Regular - October 8, 1996 691 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 8, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration center, this being the second Tuesday, and the first regularly scheduled meeting of the month of October, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by The Reverend David Elks, Minister of Education and Senior Adults, vinton Baptist Church. The Pledge of Allegiance was recited by all present. 692 October 8, 1996 - IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge advised that the tour of the Roanoke River Parkway will be rescheduled due to rain. supervisor Nickens suggested that the tour be set up in groups of two. Ms. Allen was asked to contact the individual Board members for preferred dates. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ~ Resolution of congratulations to william Byrd High School for winning the central Fidelity Cup for overall excellence in VHSL activities. R-100896-1 Chairman Johnson presented the proclamation to Principal Bob Patterson and Athletic Director Jane Layman. supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 100896-1 OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL FOR WINNING THE CENTRAL FIDELITY CUP FOR OVERALL EXCELLENCE IN VIRGINIA HIGH SCHOOL LEAGUE ACTIVITIES WHEREAS, team sports are an important part of the educational programs in Roanoke County Schools, helping to produce well-rounded students and teaching skills useful throughout a lifetime; and WHEREAS, william Byrd High School was recently recognized by the Virginia High School League as the Group AA - October 8. 1996 w school with the best overall performance in state-level athletic programs; and WHEREAS, William Byrd received the Fidelity Cup, sponsored by VHSL and Central Fidelity Bank, which recognizes public high schools in Virginia which have the best overall scholastic, academic and athletic programs; and WHEREAS, the William Byrd teams excelled in boys soccer, girls basketball, wrestling, volleyball, boys tennis and baseball, and won the sportsmanship award in girls basketball; and WHEREAS, this award represents a significant achievement, as it symbolizes a commitment to excellence in a variety of sports and academics. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the students and staff of William Byrd High School for their outstanding performance in athletic competition, their dedication to scholastic achievement, and for receiving the seventh annual Fidelity Cup. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None h Recogni tion of Joyce Waugh. Economic Development specialist. for attaining certification by the American Economic Development Council. Chairman Johnson presented a certificate of recognition to Ms. Waugh. h Proclamation declaring October 6 12. 1996 as National 4-H Week. Chairman Johnson presented the proclamation to Ms. -694- October 8, 1996 . _ .,~~,,~_ .__ m.. Carolyn Bass, from the Virginia Tech Extension Service. supervisor Eddy moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None h Proclamation declaring October 6 12. 1996 as National Fire Prevention Week. Chairman Johnson presented the proclamation to Chief Rick Burch and Fire Marshall Don Gillespie. Freddie the Fire truck and Fire Dog Sparky were introduced. These are tools used to educate young people about fire safety. Supervisor Minnix moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE NEW BUSINESS ~ Request to transfer funds from the Youth Haven II Accumulated Depreciation Account to purchase a replacement van. (John Chambliss. Assistant County Administrator) A-100896-2 Mr. Chambliss reported that the 1986 Youth Haven II Dodge 15 passenger van. has had several major repairs and has October 8, 1996 695 84,919 miles. According to the fleet manager, the van meets the replacement criteria established by the County. A new van is estimated to cost $22,054 and funds are available in the Youth Haven II Accumulated Depreciation Account to pay for the van. In response to questions, Mr. Chambliss advised that the old van will either be sold as surplus or used for other purposes, and that the van is used primarily for local travel. Supervisor Minnix moved to approve the $22,054 transfer of funds. The motion carried by the following recorded vote: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson AYES: NAYS: None h Request for appropriation of $250.000 to fund incentives in accordance with the PUblic-Private Partnership policy. (Tim Gubala. Economic Development Director) A-100896-3 Mr. Gubala advised that staff has been working with a small manufacturing company, expansion of Optical Cable, a hotel prospect and a food distribution company that wishes to construct new facilities. The projects will generate an estimated $144,900 in new tax revenues. Staff is requesting an additional appropriation of $250,000 to fund incentives through the Public Private Partnership Policy. He further advised he has been working with Supervisor Eddy to revise the Public Private G96 October 8, 1996 partnership policy which will brought back to the Board for approval. In response to questions, Mr. Gubala advised that no additional funds will be requested fo? incentives this year. Supervisor Minnix moved to adopt the appropriation of $250,000 from the unappropriated balance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None h Request for approval of an emergency water line extension along Trevilian Road. (Gary Robertson, utility Director) A-100896-4 Mr. Robertson explained that several residents along Trevilian Road are currently being served by a private water system that has become muddy and has not cleared up. They have petitioned the County for public water service. A water line extension could serve 24 residential properties at a cost of $45,000. Letters have been sent to the 24 properties and six have indicated a desire for public water and are willing to pay $3,645. The remaining properties have adequate private wells. Staff offered three alternatives but recommended installation of the complete water line between Quail Place and Old Hollins Road at a total cost of $45,000, with funds coming from the six property owners ($13,800), the utility Fund October 8, 1996 697 ($12,000) and a General Fund Advance ($19,200). Staff recommended this alternative and allowing other property owners a 90 day grace period to receive the water line at $3,645. The cost at a later date will be $5,490. Supervisor Johnson asked Mr. Robertson to send a report to the residents explaining the cost savings in hooking up to public water now. In response to a question from Supervisor Harrison, he advised he would also allow the 90 day period for residents to pay the lower cost in future situations. Supervisor Eddy requested that staff keep records showing when the General Fund is repaid. Supervisor Johnson moved to approve the extension and funding, and that staff keep records of repayment of $19,200 to the General Fund. The motion carried by the following recorded vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None IN RE FIRST READING OF ORDINANCES ~ Ordinance declaring a 0.488 acre tract of land as surplus real estate and donating same to Optical Cable Corporation. (Tim Gubala. Economic Development Director) Mr. Gubala advised that Optical Cable Corporation is 69S October 8, 1996 working on an expansion of their facility and is requesting that the County donate a 0.488 acre tract at the intersection of Valleypointe Parkway and North Concourse Drive. The tract does not have any development potential because of deed restrictions placed on it by the Airport Commission. County Attorney Paul Mahoney advised that this transaction did not have to go through the Industrial Development Authority because the land use is so limited and is not a buildable site. Supervisor Johnson asked Mr. Gubala to send information to the Counsel and Executive Director of the Roanoke Regional Airport commission. Supervisor Johnson moved to approve the first reading and set the second reading for October 22, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None h Ordinance rescinding Ordinance 52395-12 and accepting an offer to purchase the Hunting Hills Well Lot (Tax Map No. 88-1-3-28). (Paul Mahoney. County Attorney) Mr. Mahoney explained that this ordinance implements settlement of a dispute over the Hunting Hills well lot between the neighbors on Fawn Dell Drive, the original purchaser Thomas - October 8, 1996 ~ Newcomb and the County. The proposed ordinance rescinds Ordinance 52395-12, accepts the offer of $17,000 for the well lot from several of the neighbors, reimburses Mr. Newcomb for his expenses ($6,000), and conveys the well lot with the restriction that no single family structure shall be constructed on it. Supervisor Minnix moved to approve the first reading and set the second reading for October 22, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None h Ordinance to vacate a 50 foot unimproved right-of- way referred to as Pettit Avenue. as recorded in Plat Book 3. Page 98. Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) Mr. Covey advised that Mr. William L. and Ms. Margaret D. Brogen, Mr. Robert A. English, Mr. Garland Sheets and Mr. William J. Watson and Ms. Betty D. Watson are the owners of the parcels adjacent to Pettit Avenue and have requested that the 50 foot right-of-way be vacated and evenly divided. Staff has received no objections but were requested by American Electric Power to retain a portion of the right-of-way as a public utility easement. Staff recommends approval of the first reading to vacate, and that a portion of the area remain as a public utility ~ October 8, 1996 ~--~--~--,-,---_.,------,-, - . easement. Supervisor Johnson moved to approve the first reading and set the second reading for October 22, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None The second reading was moved to November 19, 1996 following the meeting. IN RE CONSENT AGENDA R-100896-5 Supervisor Nickens moved to adopt the Consent Resolution after discussion of Item 3. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 100896-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 8, 1996, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of committee appointment to the Grievance Panel. 2. Acceptance of Sanitary Sewer Facilities serving the Davis Development. Octoher R, 1996 700. 3. Request from School Board to accept and appropriate $1,600 grant from the Adams Foundation for an automatic door system at Northside High School. 4. Request from School Board to appropriate $38,647 insurance reimbursement to repair gym floor at the Roanoke County Career Center. 5. Request from the School Board to appropriate $16,695 received from VDOT for easements at Cave Spring Junior High School property. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) He recognized Community Relation Director Anne Marie Green and RVTV staff for winning an award from the Virginia Municipal League for Roanoke County Today. (2) He received from Mr. Mahoney a draft agreement with the Industrial Development Authority (IDA) for comment. Supervisor Johnson advised that Mr. Hodge met with the IDA and will brief individual Board members. (3) He suggested scheduling a discussion on the wastewater treatment plant capacity. Mr. Hodge will work through and bring back a proposal. (4) He asked about the status of the "design-build" policy. Supervisor Johnson advised that this will be discussed with the School Board at a future meeting. (5) He noted that the Board approved adding 702 October 8, 1996 ._---~,~ $5,000 for a suggestion program and has received the response that it will be used for employee recognition. He advised that he felt the funds were earmarked for cost savings. Supervisor Nickens and Minnix agreed with Supervisor Eddy. Mr. Hodge explained that one of the purposes was to recognize teams and that he would like to discuss the issue further. Chairman Johnson asked Mr. Hodge to bring back another report in thirty days. (6) He was pleased to read in the County News reference to a bill and special rate for local government mailings. The article mentioned County Treasurer Alfred Anderson and Congressman Bob Goodlatte for their support. (7) He received a draft of the policy manual, and suggested a work session. Chairman Johnson asked that comments be sent to the staff and set a work session on the manual for the first meeting in December (December 3, 1996). (8) He advised that he has been appointed to the Regional competi ti veness Committee by Governor Allen, wi th the first meeting on October 15, 1996. He asked for suggestions from the Board on how to spend the $3 Million appropriated for implementation of the act. Supervisor Minnix: 1) He congratulated Supervisor Eddy on his appointment by Governor Allen. supervisor Harrison: (1) He advised that the School Blue Ribbon Committee met at Glenvar and thanked them for their efforts. He felt that they should be thanked publicly for their hard work. October 8, 1996 700 supervisor Nickens: (1) He advised that meetings in East County have been scheduled for October 15, 16, and 17, at the recreation building behind the Vinton War Memorial for the public to comment on the possible uses of the 100 acre McDonald Farm. supervisor Johnson: (1) He requested an update on the Williamson Road project at the next meeting (October 22, 1996). IN RE REPORTS Supervisor Nickens moved that the following reports be received and filed. The motion carried by a unanimous voice vote. ~ General Fund Unappropriated Balance ~ capital Fund unappropriated Balance ~ Board Contingency Fund h statement of Revenues and Expenditures as of August 31. 1996 ~ Proclamations signed by the Chairman ~ comprehensive Plan status Report IN RE: WORK SESSIONS ~ Review of updated master plan for Virginia's Explore Park. The work session began at 4:20 p.m., and was presented by Chet Simmons, General Manager of Virginia's Explore Park and 704 October 8, 1996 - Joyce Waugh, Economic Development Specialist. Mr. Simmons reported on the progress at Explore Park this year. He advised that attendance was over 20,000. Over 7,000 school children have attended with over 5,000 scheduled for October. The Park had a $1.3 million operating budget. Projections for 1997 include an increase in attendance to 50,000, completion of the Taubman Welcome Center, beginning of construction of the Hancock Education Center, and development of special tour packages and programs. h Review of plans for the Hanging Rock Battlefield Trail (Phase I) Economic Development Director Tim Gubala, Dave Robbins, President of the Hanging Rock Battlefield and Railway Preservation Foundation, and staff from Hill Studios presented the plans for the proposed Battlefield Trail. The trail will be two miles long and construction will start in the spring of 1997 and finish in the fall of 1997. American Electric Power has been very supportive of the project. An open meeting for the public was held on October 3, 1996. IN RE TOUR OF ROANOKE RIVER PARKWAY SPUR Chairman Johnson advised that the tour had been postponed due to bad weather. October 8, 1996 795 IN RE EXECUTIVE SESSION At 4:20 p.m., Supervisor Minnix moved to go into Executive Session following the work sessions pursuant to the Code of Virginia section 2.1-344 A. (7) legal matter, briefing by legal counsel and staff concerning subdivision and site plan approval of developments in conflict with proposed highway projects; 2.1-344 A (7) potential litigation, Keeling tire dump; and 2.1-344 (5) discussion of prospective business or industry. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE CERTIFICATION OF EXECUTIVE SESSION R-100896-6 At 7:20 p.m., Supervisor Johnson moved to return to work session, that the Executive Session began at 5:55 p.m. and ended at 7:20 p.m., and to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 100896-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke ~Dh=: October 8, 1996 .. - - '- - County, Virginia, that such executive meeting was conducted conformity with Virginia law. in NOW, THEREFORE, BE IT RESOLVED, that the Board of supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identif ied in the motion convening the executi ve meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, virginia. On motion of Certification Resolution, vote: AYES: NAYS: Supervisor Johnson to adopt the and carried by the following recorded Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None IN RE: WORK SESSIONS ~ Joint Work Session with Parks and Recreation Advisory Commission to review the county-wide Master Plan. The work session began at 7:25 p.m. Members of the Parks and Recreation Advisory commission were present for the work session. commission chairman Dick Cox described the improvements in Parks and Recreation over the past several years. Director of Parks & Recreation Pete Haislip reviewed the projects included in the 1986 Master Plan and what progress had been made. He also highlighted the growth in youth athletics and recreation programs from 1989 to the present. He advised that Parks and Recreation staff and the Advisory Commission will be updating the - October 8, 1996 7Q7 Master Plan. Other issues to be included for future discussion and study include joint use of facilities with the schools, regional cooperation with other localities, continuing the fundraising campaign for Camp Roanoke, and parkland acquisition, particularly in North and South County. Supervisor Johnson suggested contacting Hollins College to look at the possibility of a joint park project. It was the consensus of the Board to: (1) bring back a proposal for land at Merriman Road and Crystal Creek Drive at the October 22, 1996 meeting; (2) move forward with a feasibility study of a water park; and (3) discuss with Salem City Council the possibility of a regional park concept. h Work Session to review the impact of Tax Exempt Real Estate in Roanoke County. The work session was presented by Mr. Mahoney. He advised that the total value of all tax exempt real estate in the County is approximately 9.3% of the total assessed values. These properties are divided into various categories. He described which categories are exempt by state law from taxes but for which the County can charge a service fee, and which categories are totally exempt from taxes and a service fee. After discussion, there was general consensus for the Board to continue the 20% service charge for new tax exempt entities locating in Roanoke County. 708- October 8, 1996 h Work Session to consider budget requests not funded at the beginning of the fiscal year. County staff had provided a list of unfunded requests from the 1996/97 budget discussions. Supervisor Eddy also provided two memoandums with his suggested budget increases. There was no Board consensus on the funding of additional requests or use of the Board Contingency Fund. Supervisors Harrison and Minnix will review Supervisor Eddy's memos. The issue will be brought back to a future meeting. Sheriff Gerald Holt reported on the results of his visit with Mr. Hodge to the State Compensation Board to request funding for the positions that were eliminated by the State. The request was denied. Supervisor Johnson asked Sheriff Holt to reconvene the Public Safety Team to review, and to bring back to the October 22, 1996 meeting recommendations on whether to bring suit against the State for denying the positions. IN RE: REGULAR SESSION At 9:43 p.m., the Board returned to regular session for discussion of old business. IN RE: FIRST READING OF ORDINANCES ~ Ordinance authorizing a special Use Permit to construct a religious assembly facility. located October 8, 1996 700 - on Edgebrook Road. 0.33 mile west of Thompson Memorial Drive. Catawba Magisterial District. upon the petition of Salem Church of God. (TABLED ON AUGUST 27, 1996) Supervisor Harrison moved to remove the item from the table. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None supervisor Harrison moved to approve the first reading and set the public hearing and second reading for October 22, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT At 9:45 p.m., Supervisor Johnson moved to adjourn to October 22, 1996, at 12:00 Noon for a joint meeting with the Salem City Council at the Spring Hollow Water Treatment Plant. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Submitted by, Approved by, ~.ß/-. QL.~~~ Mary H. Allen, CMC Clerk to the Board 7W October 8, 1996 -:-: This page left intentionally blank