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Home My WebLink About5/17/1995 - Special ~ I I '""II1II May 17, 1995 3M Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 17, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from May 9, 1995, for the purpose of a budget work session and capital improvement program work session. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 2: 00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None' STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Several Board members indicated that they had to leave ~ JII"" 332 May 17, 1995 þ the work session for brief periods of time. It was the consensus of the Board to continue with the work session in its entirety. Mr. Hodge added information regarding salary changes to address inequities. IN RE: DISCUSSION ON SALARIES Mr. Hodge advised that the average salary increases would be 4.8% including a range movement and percentage of the midpoint. Additionally, $440,000 has been included in the proposed budget to address internal equity, and a $600 seniority bonus is included for employees with twenty years of service. It was the consensus of the Board with Supervisors Eddy and Johnson opposing that staff be authorized to go forward with the salary plan and that Mr. Hodge will provide examples of the salary changes prior to the May 23, 1995 meeting. I IN RE: CAPITAL IMPROVEMENT PROGRAM WORK SESSION ~ utility CIP (Gary Robertson, utility Director)- Mr. Robertson presented the proposed CIP for the utility Department. He also updated the Board on progress at the Spring Hollow Reservoir, the Treatment Facility and the transmission lines. He advised that drinking water should be available by January 1996. Following discussion, the Board members asked that staff research the implication of eliminating II the water rate increase scheduled for July. Mr. Hodge also ~__.. _ _u__.a___ . ~ ~ I I ~ May 17,1995 3~ advised that staff was looking at restructure of the, base charge for water. Supervisor Minnix asked that staff plan another trip to the Spring Hollow Reservoir and Treatment Plant. ~ Economic Development projects (Tim Gubala, Economic Development Director) Mr. Gubala presented information concerning four projects with total costs of $2,214,450. They included the Hollins Joint Industrial Park, the Parkway Interpretation Center, Phase II, ValleyTech Park and I-81 Corridor Development site. He also updated the Board on the turn lane at Hanover Direct. Supervisor Johnson left the work session at 4:00 p.m. Chairman Minnix left the work session at 4:10 p.m. ~ Roanoke County/Salem Jail Expansion (Sheriff Gerald Holt) Sheriff Holt reported that the expansion of the jail consists of renovation of the 6th floor and the addition of a 7th floor for a total addition of 80 beds. The project is supported by the Salem City Sheriff. The total project cost is $2,272,000 of which $1,344,500 is the County's share. Sheriff Holt recommended that the Board not seek regional jail status because of the possibility that the County would have to 'go out for J Requests for Proposals (RFP's) for the jail operation and could loose control of the jail. It was the consensus of the Board that Sheriff Holt _ ___,____. m.______ ~ JII"" 334 May 17, 1995 þ will come back to the Board with a request for $150,000 for architectural and engineering services and a funding request to cover attorney's fees to challenge changes in the funding. Elaine Carver, Director of Procurement, was asked to look at why we need to go through the RFP process for jails. Mr. Hodge was asked to contact the City of Salem officials regarding participation in the regional jail. Chairman Minnix returned at 4:45 p.m. h Camp Roanoke (Pete Haislip, Parks and Recreation Director) Mr. Haislip described the plans for renovating Camp Roanoke and the development of a Capital Fundraising Campaign I whereby the County would match any private donation funds. It was the consensus of the Board to add an additional $25,000 of County funds for a total County match of $50,000 towards the Capital Fundraising Campaign. h GIS Mappinq System (Arnold Covey, Enqineerinq & Inspections Director) There was no discussion and it was the consensus of the Board to go forward with pursuing a 50/50 grant from the united States Corps of Engineers. The total cost is $1,020,000 with grant funding of $510,000. George simpson and Paul Mahoney updated the Board on the Dixie Caverns Landfill cleanup. I ~ ~ I I ~ May 17, 1995 3J5 It was the consensus of the Board to leave the 1995/96 funds appropriated for cleanup in the budget. ~ 800 MHz Radio System (Fire and Rescue Chief Tommy Fuqua and Police Chief John Cease) Chief Cease advised that the current system was designed and installed in 1986/87. Traffic has increased substantially since then and the County has added many radios. Chief Fuqua explained that the recent increase in the E911 tax was to fund more dispatchers and replace the CAD system, but the 800 MHz system was not included in the tax rate increase to $1.06. The total estimated cost is $2,086,000. It was the consensus of the Board to go forward with the expansion, and staff was directed to bring back a report on the Consent Agenda authorizing the expansion and working with the consultant at no cost to the county. Mr. Hodge will bring back proposed methods of funding including E911 tax increase. ~ Votinq Machines (Elizabeth Leah, Reqistrar) Ms. Leah reported that the current voting equipment is over 35 years old. The new machines would reduce the total number of machines from 87 to 35, require less storage space and weigh less than 60 pounds each. The total project cost is $250,000 and Ms. Leah recommended setting aside the funds each year until there is adequate money to purchase all the voting ~ JII"" ~ lVluy 11, 1m þ machines. It was the consensus of the Board to approve the purchase of two absentee voting machine at a cost of $15,000 and review the request for additional machines next year. ~ Imaqinq/Scanninq System (Don Myers, Assistant County Administrator) Mr. Myers advised that the proposed system will provide for scanning and storage of various documents related to deeds and titles from 1838 to the present. Once scanned, the images will be available for retrieval from on-line magnetic media. II This will benefit the Circui~ Court Clerk's Office, the Commission of Revenue, Engineering, utility Department and Real Estate Assessments. The total project cost is $261,800. There was no consensus of the Board" to go forward at this time. " IN'RE: CONTINUATION FROM MAY 9, 1995 OF BUDGET WORK SESSION Mr. Hodge presented a list of additional funding items suggested by the Board of Supervisors and staff. Following discussion, it was the consensus of the Board to make the following changes to the budget: 1. Eliminate funding for voting machines except for two absentee machines ($15,000). 2. Add $50,000 to Camp Roanoke County match. I l ~ I II ~ May 17, 1995 ~7 3. Delete funding for Virginia Western Community College Science ~enter ($7,250) and no funding for VWCC facility and parking improvements ($66,379). 4. Delete funding for two deputy sheriffs for jail expansion. 5. Add $10,800 for funding of Fifth Planning District Commission Greenways study. 6. Add $50,000 for Parks and Recreation Capital community Incentive Matching Funds. IN RE: ADJOURNMENT At 6:35 p.m., Supervisor Nickens moved to adjourn. The motion carried by a unanimous voice vote with Supervisor Johnson absent. Submitted by, Approved by, ~~.~ Mary H. Allen, CMC Clerk to the Board /-1 tJ4J¡1~'~2¡"/ ;;';k~~ Cha irman . 'j ----------_._--~ - ~ JII"" 33R May 17, 1995 þ This paqe left intentionallY blank I I ~