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Home My WebLink About7/11/1995 - Special ~ I I ~ July II, 1995 521 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 11, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and a special meeting for the purpose of a joint meeting with the Roanoke City Council. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 12:40 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr. (arrived at 1:40 p.m.), Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant county Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations OTHERS PRESENT: Roanoke City Mayor David Bowers, Council Members John Edwards, John Parrott, Elizabeth Bowles, William White and Linda Wyatt (Council Member ~ III"'" 522 July 11, 1995 þ Delvis "Mac" McCadden was absent}, Assistant City Manager Jim Ritchie, other city Officials IN RE: OPENING CEREMONIES The invocation was given by Roanoke County Assistant Administrator John Chambliss. IN RE: REMARKS Board Chairman Minnix welcomed members of the Roanoke city Council and their staff. He expressed appreciation for the opportuni ty to get together and discuss issues. Roanoke city Mayor David Bowers expressed regrets from Council member McCadden I who was unable to attend. IN RE: REQUESTS TO ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS since there was limited time and over fourteen items on the proposed. agenda , it was the consensus of both governing bodies to reduce the agenda to six items with each body choosing three items. IN RE: DISCUSSION OF AGENDA ITEMS ~ Metropolitan Public Transportation District per the Towers Perrin Study (Mavor David Bowers) Mayor Bowers suggested that the local governments combine to create a metropolitan transportation district with taxing authority. There are currently two transportation Supervisor Eddy advised that I districts operating in the state. l ~ I I .~ July 11, 1995 5~ this would require special legislation in the General Assembly. It was decided that the City and County staff would meet and report back to each governing body by Labor Day on the possibility of forming a transportation district. The City of Salem and Town of vinton will also be invited to participate. h Request for an update on affordable housinq in Roanoke county, in particular, Habi tat for Humanity (Mayor Bowers) Council member William White suggested that the County work with the City and Habitat for Humanity to create affordable housing in the County. Mayor Bowers offered to have the Roanoke City Housing Authority work with the County staff to look at ways to encourage Habitat for Humanity to build homes in the County. ~ Joint city/county Employee Triqon Blue Cross Blue Shield Group Coveraqe for local qovernments and schools. (Mayor Bowers) Council member John Edwards suggested that the city of Roanoke, the County of Roanoke, and both school systems join forces to develop a health care proposal which might reduce costs for both jurisdictions. Following discussion, it was the consensus of both governing bodies that the city and County staff will review and develop possible joint health care coverage options that will include an HMO and coverage for retirees. -- ._----_._~_., -." j III"'" 524 July 11, 1995 þ ~ Followup to the Towers-Perrin Reaionalization Report (Lee B. EddY) Supervisor Eddy advised that he had reviewed the recommendations from the Towers-Perrin report, and asked if there was any support for a regional council of government, with the chief elected officials of each Roanoke Valley government serving on the council, and an administrati ve council with the chief appointed officials serving on that council. There was general consensus to study further the establishment of both councils. h Economic Development Partnership (Harry c. I Nickens) Supervisors Nickens and Johnson suggested that the individual economic development offices be combined as one department under the Roanoke Valley Economic Development Partnership. This would convey to the public that the localities are working together to bring economic growth to the Roanoke valley. Following discussion, it was decided that the Economic Development staff from both localities would study this issue further. h concept of a Reqional visitors Center on the Blue Ridqe Parkway and visitor Destination Attractions (Harry. Nickens and TimothY Gubala) I __' __·_·~·u.__·· _.._____" _._____ '_._. _____. __ ___u__..~_____ ________" l ~ I I ~ July 11, 1995 525 Mr. Gubala reported that there are several proposed sites for a regional visitors center on the Blue Ridge Parkway. He described the various sites. He explained that Congressman Goodlatte recommended that the Roanoke Valley governments reach consensus on which site they prefer so that negotiations with the National Park service may go forward. Supervisor Nickens advised that local governments need to act within 30 days because the National Park Services may concentrate its funds elsewhere if there is no consensus. Mr. Gubala recommended that a regional task force be established that would include the Roanoke Valley Convention and Visitors Bureau, Friends of the Blue Ridge Parkway, the National Park service and the City and County staff. It was decided that County Administrator Elmer Hodge and County Economic Development Director Tim Gubala will put together the task force. Mayor Bowers advised that the City of Roanoke will notify the County within seven days of whom will participate from the city. 7. status Report on the Greenways study (Lee B. Eddy) Supervisor Eddy reported on the work being conducted by the Fifth District Planning Commission on the greenways study and advised that there would be a work shop and kickoff luncheon on July 24, 1995. IN RE: RECESS ~ III"'" 52-6 July 11, 1995 At 2:33 p.m., Supervisor Minnix moved to recess until 3:00 p.m. for the regularly scheduled Board of Supervisors meeting. The motion was carried by a unanimous voice vote. Submitted by: Approved by: Mary H. Allen Clerk to the Board H. Odell "Fuzzy" Minnix Chairman þ I I -,-_._---_.-,- .~----_.._--------------._---- ~ .~ 4 July 11, 1995 527 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 11, 1995 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month I of July, 1995. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3: 02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. Kohinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations I IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant Administrator. The Pledge of Allegiance was recited by _____.. __ __. ____u __ . _____ ____._ _____ ~ JII"'" 52.8 July 11, 1995 þ all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF THE AGENDA ITEMS Supervisor Johnson requested that the early retirement option for the Health Department be discussed during the Health Department Work Session. Mr. Mahoney added first reading of an ordinance authorizing the donation of a sanitary sewer pump station from Thomas, LTD. to serve Campbell Hills. Mr. Mahoney added addi tional items to the Executive Session pursuant to Code of virginia Section 2.1-344 A regarding II surplus well lots and economic development prospects. IN RE: OLD BUSINESS ~ Consideration of chanae in schedule of bulk/brush collection. (William Rand, General Services Director) A-71195-1 Mr. Rand advised that prior to automation in 1988, all household waste, including bulk and brush, was collected weekly using the rear loader , manual collection. In 1988, the first 3,300 residents were converted to automated service, and to ease the transition, bi-weekly bulk and . brush collection was implemented and bulk was collected separately from brush. In I __.n._ .__..___ ... _ ___~. _____,__. - --.-.'----.-.-..... u_. .__._n_..__._______.__ _ ____ --------.- ~ 4 I I ~ July 11, 1995 529 1989, the second phase of automation began and bi-weekly bulk and brush collection continued. During the third phase, once-monthly bulk and brush collection was implemented for all automated customers. The remainder of the county, under the manual system, still received weekly collection of all trash. In July 1994, the final phase of automation began and the bi-weekly call-in method for bulk and brush was implemented. Mr. Rand advised that the issues with the call-in method seem to be the~ difficulty of communicating to the pUblic the specific requirements of the program, and explaining the logic of driving by refuse on the street for which a pick up has not been requested by phone. He presented several options, but recommended that the call-in bi-weekly collection system continue. In response to questions, Mr. Rand indicated that staff needs to advertise the collection method with a media blitz so that the citizens understand how the system operates and would not be so resistant to the change. Supervisor Johnson moved to approve alternative No.3, that the bUlk/brush collection method remain the same as the current call-in bi-monthly pickup. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None _._ ~____..u . _ ._.__. _'. .___ ~ JII"'" 530 J oly 11, 1995 þ IN RE: FIRST READING OF ORDINANCES ~ Ordinance authorizinq conveyance of an easement to Appalachian Power Company for underaround electric service across a portion of a surplus well lot in Hiqhfields Subdivision. (Paul Mahonev, County Attornev) There was no discussion and no citizens were present to speak. Supervisor Johnson moved to approve the first reading of the ordinance and set the second reading for July 25, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None I h Ordinance authorizina donation of sanitary sewer pump station from Thomas, Ltd. to serve Campbell Hills (Paul Mahonev, county Attornev) Mr. Mahoney advised that this ordinance was added because of the need to expedite the matter and complete the transaction by the end of July. Supervisor Kohinke moved to approve the first reading of the ordinance and set the second reading for July 25, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None I .. _._ __ ..____... _ ____. ....___.ou_.___.. __ _ ~ 4 I I .~ July 11, 1995 531 IN RE: SECOND READING OF ORDINANCES ~ Ordinance declarinq several parcels of real estate to be surplus and acceptinq offers for the sale of same (well lots - Arlinqton Forest, Cherokee Hills 2 and North Lakes 2 and 3) (Paul Mahoney, county Attorney) By unanimous consent of the Board, this item was deferred until after discussion in Executive Session. There was no action taken after the Executive Session. IN RE: APPOINTMENTS ~ Hiahway and Transportation Safety Commission Supervisor Eddy nominated Jeffrey Echols, Resident Engineer, Virginia Department of Transportation, to serve another four year term. His term will expire June 30, 1999. Mr. Mahoney was directed to contact the Salem/Roanoke county Bar Association to obtain a recommendation for a legal representative. h Library Board Supervisor Kohinke nominated Ms. Josie Eyer to complete the unexpired- four year term of Shirley Van Riper who recently resigned. This term will expire December 31, 1995. ~ Urban Partnership Supervisor Eddy requested that a discussion of -.--- -.--"-.-- - -~_._--- ~ ,.. 532 July 11, 1995 potential appointees be held in Executive Session. Supervisor Nickens asked for information regarding the time involvement, commitment and possible costs. IN RE: CONSENT AGENDA R-71195-2 Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 71195-2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 11, 1995, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Confirmation of committee appointments to the Fifth Planning District Commission, Highway and Transportation Safety Commission and the Virginia Western Community College Board. 2. Acceptance of Local Government Challenge Grant for $3,750 from the Virginia Commission for the Arts. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said -~ ----~----_.. -- "---'--'-' -~--, --. -------- - ____ ._____ __u_. .... þ I I 4 I I ~ July 11, 1995 53a items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: ( 1) He received a letter from John Hubbard, Director of the Roanoke Valley Resource Authority, regarding the host locality fee and asked where the funds are kept. Mr. Hodge responded that these funds are considered operating revenue, and he will check on this further and report back. (2) He asked about -the progress regarding the stormwater detention basins. Mr. Mahoney responded that he and staff had met with the Homebuilders Association who were generally favorable. He has drafted an ordinance from a model ordinance, but the model may not be valid based on a recent Attorney General ruling. Supervisor Johnson asked for a . timely response before the end of the summer. (3) He asked about the Internal Auditor report and advised that he would speak about this under "REPORTS". Supervisor Eddy: (l) He advised that he received a memorandum from Treasurer Alfred Anderson regarding changes in the state law that allowed for increased fine for disabled .. __.n_·._~_.·~_~ . _.._~_._...__. _n___________.._. ~ """ 534 July 11, 1995 parking violations. He asked whether the County should amend their ordinance. (2) He advised that he felt that the Board Chairman and the County Administrator should attend the Virginia Association of Counties conference. supervisor Minnix encouraged the Board members and others to attend and responded that he would discuss this with Mr. Hodge. (3) He reported that he had received phone calls during the recent heavy rains regarding cleaning out of the drainage culverts and asked for a report on the possibility of periodic cleanout of culverts by the County. (4) He commented that he felt that the joint meeting held with the Roanoke City Council prior to today's regular meeting had been very successful. Supervisor Minnix: He announced that he had been . í' served by the Sheriff's Department· with papers regarding the consolidation of Bedford county and city and asked whether the Board should take a position. Mr. Mahoney advised that Roanoke County'will be immune from any city annexation. There was Board consensus not to get involved. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS ~ Dick McGarry, 3945 Meadowlark Road S. W. advised that he had been practicing golf at Penn Forest Park, and that the Parks and Recreation Department had placed "NO GOLF" signs at the park. He asked why he could not play golf at the field. Chairman Minnix asked Mr. Hodge and Mr. Mahoney to meet with Pete .----------.---.------. - ~ þ I I 4 I I .~ July 11, 1995 535 Haislip and report back to Mr. McGarry. h Joseph Graninqer, Jr. 5214 Green Meadow Road, advised that he had just received his first monthly utility bill and that the bill was higher than he expected. Chairman Minnix asked Finance Director~iane Hyatt to meet with Mr. Graninger to review his bill and resolve the problem. IN RE: REPORTS Supervisor Nickens moved to receive and file the after discussion of Items 6 and 8, and The motion carried by a unanimous voice following reports, deletion of Item 5. vote. ~ General Fund Unappropriated Balance h CaÐital Fund Unappropriated Balance ~ Board continaency Fund ~ Statement of Revenues and Expenditure as of May 31, 1995 - ~ RCÐort on Internal Audit Funotion It was the consensus of the Board to delete this item and add it as a new business item for action on July 25, 1995. ~ 4th Quarter Traffic Enforcement unit Report It was the consensus of the Board that the report should only be presented annually in the future. L.. Report on 1991 Water proiect h Report on eligibility of Roanoke County for flood __ __ .__ _.___.___u_o _ _n_.__ .___ ~ - ---- ---.-. -..----- ~... n_ .__u_.____..______ ____.______ __.~_ ~ JII"'" 536 July 11, 1995 relief WORK SESSIONS ~ Work Session to consider Land Use Proqram as it relates to forestry and qolf courses. (John Birckhead, Director, Real Estate Assessment) Mr. Birckhead reported that effective May 19, 1995, the Department of Forestry discontinued providing Forest Management Plans. At the present time, there are 515 property owners participating in the forestry program of which 24 owners have not received a forest management or stewardship plan. The County assesses the land under the productive ($200 per acre) or non productive rate ($75 per acre). In response to a question regarding golf courses in the open space land use program, Mr. Birckhead advised that Hunting Hills was assessed at $2,000 per acres and $810,000 for greens. It was the consensus of the Board that staff will IN RE: provide more information on the land use program and inclusion of golf courses and bring this back to the Board. h Work Session on Public Health Service Plan for the Fifth Planninq District (Dr. Molly Rutledge, Director. Alleqhany Health District) Dr. Rutledge briefed the Board on the changes to the Health Department as a result of the Work Force Transition Act which resulted in the reduction of 10 positions in the Alleghany -- - ------------. _ _~____.______.________ .m._._. ..__"..________ _.. . . "------- ----.."----- . - ~ ____ ___ __.____.._~___._._______ __ H' -.-- ._-,,--- ------- ~ þ I I ~ I I ~ July 11, 1995 537 Health District and 25 positions in the Roanoke Health District. She explained that the services of both districts would be combined without actually merging them into one district. She explained how the loss of positions would affect service to the public as some of these services are shifted to the private sector. The Board suggested that Dr. Rutledge come back to a regular meeting and present a briefing which would outline the changes and how they will affect services. IN RE: EXECUTIVE SESSION At 5:45 p.m., Supervisor Johnson moved to go into Executive session pursuant to the Code of Virginia section 2.1- 344 A (7) to discuss the condemnation of real property for public utility purposes, Water Treatment Plant; 2.1-344 A (5) discussion of a prospective business or industry; and (3) disposition of publicly held property, surplus well lots. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION R-71195-3 At 6:05 p.m., Supervisor Johnson moved to return to open session and adopt the certification Resolution. The motion -- --------------.. --- --<- --_. ._._-~._--_._---_._.. ~-,_.__._._- --._- ~ ,.... 538 July 11, 1995 þ carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Eddy, Nickens, Minnix NAYS: None RESOLUTION 71195-3 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in I conformity with virginia law. NOW, THEREFORE, BE. IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of On motion of Supervisor Johnson to adopt the I Roanoke County, Virginia. _u__.___....__._ ____....__ ~ 4 I I ~ July 11, 1995 539 certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens, Minnix NAYS: None IN RE: ADJOURNMENT AND TOUR OF SPRING HOLLOW RESERVOIR, WATER TREATMENT PLANT, AND CAMP ROANOKE At 6:06 p.m. the Board adjourned to tour the Spring Hollow Reservoir, the Water Treatment Plant and Camp Roanoke. Submitted by, Approved by, ~ß/~ Mary H. Allen, Clerk to the Board ¡( Ih ;¡¡¿ , ~ H. Odell "Fuzzy,.' Chairman IU~ ~_ ~ Minnix! . n_ __.-__._..___ .._______.. .- ----. --"~---' - -- ~------,._~... .. --. ..--------.- -- -. ... . -. --.- ..~.. _ ------- --.------.------------ -- ._,-- .__.._-------~---~--..----_._._.._--,_._--,-- ~ JII"'" SAD July 11, 1995 þ This page left intentionally blank I I .. ..__....____".u_.,__._._~. _ ---~------ ------- ~