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HomeMy WebLinkAbout10/10/1995 - Regular ~ October 10, 1995 703 ~ Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 10, 1995 The Board of Supervisors of Roanoke County, Virginia, met , this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of October, 1995. I IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3: 00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice Chairman Edward G. KOhinke, Sr., Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens (Arrived 5:15 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C.· Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr. , I Assistant Administrator. The Pledge of Allegiance was recited by ~ ,.. 704 October 10, 1995 þ all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added New Business item 3, Approval of additional engineering services for the water treatment plant, and deleted item 6 from the Consent Agenda and scheduled it for a work session on October 24, 1995. Supervisor Eddy asked for an item on Executive Session 2.1-344 (A) (1) appointments to the Industrial Development Authority and League of Older Americans Advisory Commission. I IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ~ Recoqnition of Parks and Recreation Department staff for winninq the Virqinia Parks and Recreation Society Best New Facilitv Award. (Pete Haislip, Director of Parks and Recreation) Marsha Patton, Program Manager; and Debbie Pitts, Assistant Recreation Director, accepted the award from Chairman Minnix. Ms. Pitts advised that the application was submitted by Ms. Patton and included a slide presentation and narrative describing how the former administrative center was converted into a community center for teens to senior citizens. I IN RE: BRIEFINGS ~ ~ I I ~ October 10, 1995 705 ~ Presentation by the Roanoke County Education Association (Kitty Boitnott, RCEA) Ms. Boitnott gave a slide presentation on state funding for education. The presentation outlined how state funding has continued to decrease in comparison to other states in recent years, and the reduction in funding for teacher salaries and health insurance. She advised that the slide presentation was being presented to local governments throughout the state. IN RE: NEW BUSINESS ~ Request from Sheriff's Office to accept and appropriate the Adult Literacy and Basic Education Proqram qrant. (Sheriff Gerald Holt) A-101095-1 Deputy Sheriff Michael winston was present to answer questions. There was no discussion. Supervisor Johnson moved appropriate the funds. The motion recorded vote: to accept the carried by the grant and following AYES: NAYS: ABSENT: Supervisors Johnson, KOhinke, Eddy, Minnix None Supervisor Nickens h Desiqnation of a Votinq Representative at the Virqinia Association of Counties Annual Meetinq -----~------- ~ ,.. 706 October 10, 1995 þ (Elmer C. Hodqe, County Administra t(~ A-101095-2 Mr. Hodge explained that the Virginia Association of Counties (VACo) annual conference is scheduled for November 12- 14, and they have requested that each county designate a representative of its Board of Supervisors, a non-elected official or an elected official from another county to cast its votes at the annual business meeting on Tuesday, November 14. Supervisor Kohinke moved to designate Chairman Minnix as the primary delegate and Elmer Hodge as alternate designate. The motion carried by the following recorded vote: I AYES: Supervisors Johnson, KOhinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens ~ Request for Approval of Additional Enqineerinq Services to be provided by Hazen & Sawyer for the Water Treatment Plant. (Gary Robertson, utility Director) A-101095-3 Mr. Robertson reported that an engineering services contract between the County and Hazen and Sawyer was executed in 1992 which established a lump sum fee of $56,000 for service related to design of the medium voltage electrical control and I computerized instrumentation systems for the water treatment l ~ I I ~ October 10, 1995 707 facilities. At that time utility Director Cliff Craig intended that the County staff would perform various construction administration functions. However, due to present staff workload, it has been necessary to obtain outside electrical and instrumentation engineering assistance. Hazen and Sawyer has proposed to provide these services for a fee of $44,600. Staff is recommending that the County expand its contract with Hazen and Sawyer to include the additional engineering services. Supervisor Johnson moved to approve the request. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: None ABSENT: Supervisor Nickens Supervisor Kohinke requested that in the future, items added to the agenda be faxed to the Board members prior to the meeting. IN RE: REQUESTS FOR PUBLIC HEARINGS ~ Request for PUblic Hearinq on November 21, 1995 to receive comments on the storm Water Manaqement Proqram. (Paul M. Mahoney, County Administrator) It was the consensus of the Board to set a public hearing for November 21, 1995. IN RE: FIRST READING OF ORDINANCES . __ .._. __ ____._u_.__,_.__.. ~ ,.. 708 October 10, 1995 ~ Ordinance amendinq and reenactinq portions of Article II. Sewer Construction, of Chapter 18, Sewers and Sewage Disposal of the Roanoke County Code and authorizinq the adoption by resolution of the "Desiqn Construction and standards for Sanitary Sewer Facilities ." ( Gary Robertson, utility Director) Mr. Robertson advised that the County Code dealing with construction of sewers was last updated in the 1970's, and changes in techniques are currently being handled by details attached to construction plans. He presented a draft manual, "Design and Construction standards for Sanitary Sewer Facilities", and advised that it had been reviewed by the Regional Homebuilders, local contractors, material suppliers and the State Health Department. These standards provide a uniform design and construction standard and would coincide with the ì water standards approved by the Board of April 28, 1987. He requested that the County Code be amended by ordinance and that following second reading a resolution be adopted approving the manual, "Design and Construction Standards for Sanitary Sewer Facilities." Supervisor Johnson moved to approve the first reading and set the second reading and adoption of resolution for October 24, 1995. The motion carried by the following recorded vote: AYES: Supervisors Johnson, KOhinke, Eddy, Minnix ~ þ I I ~ ~ October 10, 1995 709 NAYS: ABSENT: None Supervisor Nickens Staff was asked to notify the Roanoke Regional Homebuilders Association of the second reading on October 24, 1995. IN RE: APPOINTMENTS ~ Industrial Development Authority This appointment was discussed in Executive Session. h Parks and Recreation Advisorv Commission Supervisor Johnson announced that Howard Bullen has resigned from the commission and requested that a resolution of appreciation be presented to him. ~ Planninq Commission Supervisor Johnson nominated W. Todd Ross to serve another four year term which will expire December 31, 1999. I IN RE: CONSENT AGENDA R-101095-4 Supervisor Johnson moved to adopt the Consent Resolution with item 6 removed for a work session on October 24, motion carried by the following record~d vote: Supervisors Johnson, KOhinke, Eddy, Minnix None Supervisor Nickens 1995. The AYES: NAYS: I ABSENT: "- ~--------'-----'---'-- -. j ,.. 710 October 1 ß, 1995 þ RESOLUTION 101095-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 10, 1995, designated as Item K- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Confirmation of Committee Appointment to the Grievance Panel. 2. Approval of Raffle Permit for the Valley Community Church Divine Science. 3. Approval of Raffle Permit for the Orchard Charter Chapter American Business Women's Association. I 4. Donation of drainage easements on Lots 8A, 15, 16, 17 and 18, in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke-County. 5. Donation of sanitary sewer easements on Lots 7 and 8, Block 1, Hickory Hill SUbdivision to the Board of Supervisors. 6. Rollover of d(!partmental ßavingo from the fiscal year ended June 30, 1995. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 6 removed, and carried by the following recorded vote: AYES: NAYS: ABSENT: Supervisors Johnson, Kohinke, Eddy, Minnix None Supervisor Nickens I l ~ I I ~ October 10, 1995 711 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson: ( 1) He attended the meeting at Cave Spring High School regarding the future school needs for Southwest County and commended the School Board for involving citizens, and thought the consultant did a good job. He will attend the October 26 School Board meeting to hear the final report from the consultant. Chairman Minnix advised that the Board can decide at the October 24 meeting whether to adjourn to the School Board meeting on October 26. (2) He announced that he felt it was time to discuss with the leadership of the Regional Chamber of Commerce positions on issues such as the BPOL tax and Urban Partnership. He asked Chairman Minnix to work on this. Supervisor KOhinke: He advised that he is still recei ving letters from Cave Spring Junior High School parents regarding renovations to the school. He pointed out that he resigned from the Republican Party partially because of their support of charter schools which he felt is an indication of his strong support for public schools. Supervisor Eddy: (1) He advised that he was the only board . member who suggested more study of the charter school issue. (2) He reported that he read the memorandum from George Simpson advising that the flyash had been removed from the Dixie Caverns landfill. Mr. Hodge advised that he would have George Simpson present a brief recap of the Dixie Caverns landfill ~" -..-.----->-----------------"----..,.- --~-_._---_._---- j ,.. 742 Odðbe:r~95 þ cleanup at, the October 24 meeting. (3) He asked Chairman Minnix if he has received responses from other localities to his letter suggesting a regional council of government. Chairman Minnix advised that he had only received a response from Roanoke City- who supported the effort. However, he will contact the other localities again if the Board desires, and asked Mary Allen to assist in followup. (3) He asked if the Board wanted more information on the Fifth Planning District Commission activities. Mr. Hodge advised that his main concern was the proposed bike paths on Hollins Road which has major truck transportation. Supervisor Eddy responded that Mr. Hodge was to set up a meeting II with the Virginia Department of Transportation and Fifth Planning District Commission to discuss this issue. (4) He received a memorandum from Mr. Mahoney concerning the request for an ordinance allowing cross gender massage. Mr. Mahoney responded that he will have first reading of the ordinance on October 24. Supervisor Minnix: He announced that he objected to the funding for charter schools because it could reduce funding for education in other public schools and if charter schools are considered, it should include separate funding. IN RE: REPORTS Supervisor Johnson moved to receive and file the II following reports after discussion of Item 1 and postponement of Item 5. The motion carried by a unanimous voice vote with l ~ I I ~ October 10, 1995 713 Supervisor Nickens absent. ~ General Fund Unappropriated Balance h Capital Fund Unappropriated Balance ~ Board Continqency Fund h Proclamations Siqned by the Chairman h Report on the September 28, 1995 Urban partnershit' Board Meetinq. 'Supervisor Nickens had requested that the report on the Urban Partnership Board Meeting be held until 5:00 p.m. when he could be present. It was discussed after the Executive Session. IN RE: EXECUTIVE SESSION At 4: 40 p.m., Supervisor Johnson moved to go into Executive Session pursuant to pursuant to the Code of Virginia seètion 2.1-344 A (1) Personnel Issue; 2.1-344 A (3) Discussion or consideration of the condition acquisition or use of real property for public purpose, Salem Bank and Trust Building; 2.1- 344 A (1) Personnel - Appointments to the Industrial Development Authority and League of Older American Advisory Commission. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Minnix NAYS: ABSENT: None Supervisor Nickens IN RE: CERTIFICATION OF EXECUTIVE SESSION - ~ --- ----- ----_..-- _·__.__._u______._ j ,.. 7M Oct.Qher 1 0, 1 9.95 þ R-101095-5 At 5: 15 p. m., Supervisor Johnson moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Eddy, Nickens (present only for 2.1-344 (A) (3), and Minnix NAYS: None RESOLUTION 101095-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant I to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identif ied in the motion convening the executi ve meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Certification Resolution, vote: Supervisor Johnson to adopt the and carried by the following recorded I AYES: NAYS: Supervisors Johnson, Kohinke, Eddy, Nickens (Present only for 2.1-344 (A) 3, and Minnix None _.._-_..._-_..._._~ - l ~ I I ~ October 10, 1995 715 IN RE: REPORT ON THE SEPTEMBER 28, 1995 URBAN PARTNERSHIP BOARD MEETING Mr. Hodge reported on the meeting and advised that the report will be discussed at the Virginia Association of Counties Annual Conference on November 12. Chairman Minnix was asked to contact the surrounding local governments and request that they support formulation of a plan that would provide regional cooperation but would not have a negative effect on Roanoke County. A report on this issue will be brought back to the Board on December 12 or at a special meeting if necessary. IN RE: WORK SESSION ~ Vehicle Replacement Policy General Services Director Bill Rand reported that in July of 1993, the Facilities Management Team delivered a recommendation for a vehicle replacement policy to the Board. At that time several suggestions were made which have been incorporated in the criteria used to select a vehicle management program. The system will allow the use of age, mileage or hours, cumulative non-accident related maintenance cost, condition and life expectancy. The position of Fleet Manager was moved to the General Services Department in April 1995 and a computer program for vehicle maintenance, repair and replacement has been purchased. -----~----~--------- . ~ ,.. 716 O~.toher 1 Q, 1995 Mr. Rand advised that they reviewed the various vehicle studies including the Griffith Report, J-Lark study and the state vehicle policy. He explained that the current lump sum funding policy encourages lobbying by departments and teams. He proposed that the Fleet Manager manage the fleet, work with Procurement, establish the specifications, and handle the budget request. The department will request vehicles from the Fleet Manager who will use computer data to validate the request and determine if meets the criteria. The Fleet Manager can also review whether a vehicle has additional life and can be used by another department. After the Fleet Manager reviews the requests,and validates and prioritizes the list, a single budget request for vehicles will be presented to the Board for approval. The Board can budget whatever funds it feels appropriate and the Fleet Manager will use the priority list to determine which vehicles can be funded during that budget year. Mr. Rand advised that approximately $1 million is currently funded. In response to questions from the Board, Mr. Hodge advised that they are still working with the Schools regarding the administration of the school bus garage, they had not yet resolved the issue of purchasing fire and rescue vehicles, and the Board of Supervisors will determine the total number of County vehicles. There was general consensus that all vehicle requests including reviewed, fire and would rescue be prioritized, and submitted to the Board by the Fleet Manager. .. _..~- -~--~_. .- l þ I I ~ .;, October 10, 1995 717 ~ I I . .- >',~-,! .~ . ,~. :> ~- /:.~:;:~~,;r~";~{~~t,::~:" :""~~:"" Supervisor Eddy suggested that the fire and rescue requests be treated separately. , "":, ~':\::;.'i' ". . ~-. ::-'~:::':4,c'- Mr. Rand·· was··"éiirected to bring back a policy for adoption by the Board incorporating suggestions at the work session. IN RE: ADJOURNMENT At 6:25 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote. Submitted by, Approved by, ~ yt./.~ ! ,- If/ /f. /¡c-~ ~J1 f/!---ý Mary H. Allen Clerk to the Board H. Odell "Fuzzy" Minnix Chairman ,- _._~. ---------. ~ ,.. 718 October 10, 1995 þ THIS PAGE LEFT INTENTIONALLY BLANK I I l