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Home My WebLink About8/9/2005 - Regular Roanoke County Board of Supervisors Agenda August 9, 2005 Good afternoon and welcome to our meeting for August 9, 2005. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Myron Atkinson Penn Forest Wesleyan Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request for approval of agreements between the County of Roanoke and the City of Salem, and the County of Roanoke and Franklin County, for use of space on tower sites for public safety radio equipment. (Anne Marie Green, Director of General Services) 2. Request to appoint a legislative liaison, authorize the execution of an agreement, and appropriation of funds therefore. (Joseph B. Obenshain, Senior Assistant County Attorney) F. FIRST READING OF ORDINANCES 1 G. SECOND READING OF ORDINANCES 1. Second reading of an ordinance amending Section 2-2 "Industrial Development Authority" of the Roanoke County Code to change the name of said Authority to the Economic Development Authority of Roanoke County, Virginia H. APPOINTMENTS 1. Blue Ridge Behavioral Healthcare Board 2. Capital Improvement Program (CIP) Advisory Committee I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - July 26, 2005 2. Resolution requesting acceptance of Pine Spur Road and the remaining portion of Toddsbury Drive into the Virginia Department of Transportation Secondary System 3. Resolution requesting acceptance of Lanasey Drive into the Virginia Department of Transportation Secondary System 4. Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board J. REQUESTS FOR WORK SESSIONS 1. Request from the Department of Community Development to schedule a work session on September 13, 2005, to discuss the County's rural addition and private roads. (Arnold Covey, Director of Community Development) K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 2 3. Reserve for Board Contingency 4. Future Capital Projects 5. Jail Study Costs Report 6. Statement of the Treasurer's accountability per investment and portfolio policy as of July 31, 2005 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael A. Wray 2. Richard C. Flora 3. Joseph P. McNamara 4. Joseph B. "Butch" Church 5. Michael W. Altizer O. WORK SESSIONS 1. Joint work session with the Library Board to tour and discuss potential sites for a new library in South County. (Diane D. Hyatt, Chief Financial Officer; Diana Rosapepe, Director of Libraries) (a) Board of Supervisors and Library Board tour of prospective sites. (Depart Roanoke County Administration Center at 3:30 p.m.) (b) Discussion of potential sites and rankings for South County library. (4th Floor Conference Room) 2. Work session to discuss possible funding for the Art Museum of Western Virginia. (Elmer C. Hodge, County Administrator) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (30) discussion of the terms or scope of a contract where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body, namely contract regarding Fire and Rescue Station #10. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 3 ACTION NO. ITEM NO. E - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August9,2005 AGENDA ITEM: Request for approval of agreements between the County of Roanoke and the City of Salem, and the County of Roanoke and Franklin County, for use of space on tower sites for public safety radio equipment SUBMITTED BY: Anne Marie Green Director, Department of General Services Elmer C. Hodge ~ /f ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The City of Salem, through its Police Department, has requested permission to install equipment on the County's 12 O'Clock Knob tower for radio equipment which would improve its existing public safety radio system. Franklin County is installing a new county-wide radio system and needs additional receiver sites for its radio equipment on the County's tower on Crowell's Gap. These requests were presented to the County's Public Safety Team which investigated the potential costs and impact on the County's radio system through a subcommittee. While the subcommittee recommended that Salem and Franklin County not be charged for rent for the use of this space, the subcommittee did recommend a reimbursement of $200 per month to cover increased utility costs, costs of installing the equipment on the towers and use of the radio cabinet on the county's site. Installation of the equipment as outlined above will enhance the public safety communication systems in the Roanoke Valley, and enable the various jurisdictions to provide increased service to the citizens. ç ---- i 1 ¡ 1,...--....., , FISCAL IMPACT: Roanoke County would receive $2,400 per year from each locality as reimbursement for utilities and operating costs involved in use of the County's tower structures. STAFF RECOMMENDATION: Staff recommends approval of the attached agreements between the County of Roanoke and the City of Salem and the County of Roanoke and Franklin County. Staff further recommends that the Board authorize the County Administrator or his designee to execute the necessary documents, on forms approved by the County Attorney's Office. ~- ) . . I County of Roanoke iÑFÔWTION" Information Technology (TECHNOLOGY 3568 Peters Creek Road Roanoke, Virginia 24019 . .'. ,~ . WfJ..'fìI . ~..~ ~ . .~. >t,j ~1J111!ti111 ANTENNA SITE USE AGREEMENT This Antenna Site Use Agreement ("Agreement ") is entered into this _day of Roanoke, County, Virginia ("Grantor") and The City of Salem ("Grantee"). ,2005 between For good and valuable consideration, the parties hereto agree as follows: 1. Premises. Grantor is the owner of a telecommunications tower (the "Tower") and an equipment shelter ("The Shelter') located on a parcel of land (ULand") as described on Exhibit A annexed hereto (the Tower, the Shelter and the Land are collectively the "Property"). Grantee desires to use space within the Shelter and space upon the Tower (collectively, the "Premises") in such amounts and in such locations as described on Exhibit B annexed hereto, subject to the terms and conditions of this Lease. 2. USE. The premises shall be used by Grantee for the transmission and reception of radio communication signals on various frequencies and for the installation, maintenance and operation of necessary facilities, including, but not limited to, transceivers and antennas. Grantor agrees to cooperate with Grantee in obtaining at Grantee's expense any licenses, permits and other approvals required for Grantee's use of the Premises. 3. Term. This Agreement shall be for an initial period of five (5) years (Ulnitial Term") commencing on September 1, 2005 ("Commencement Date"). Grantee shall have the right to extend the Initial term for two (2) successive five (5) year periods (each a "Renewal Term") on the terms and conditions set forth herein. This Agreement shall automatically be extended for any successive Renewal Term unless Grantee notifies Grantor not less than ninety (90) days prior to the expiration of the Initial Term or the then current Renewal Term of Grantee's intention not to renew. 4. Reimbursement. (a) For the Initial Term, Grantee shall pay Grantor Two Hundred Dollars ($200.00) per month as a reimbursement for utilities and maintenance costs associated with upkeep of the premises and equipment. This Reimbursement shall be payable on the first day of each month in advance at the address set forth in Paragraph 13, or at the option of the Grantee, as a lump sum due on September 1 of each term or renewal term of this agreement. (b) For any Renewal Term, the reimbursement will increase by any percentage increase which occurred in the Consumer Price index during the preceding five (5) year period. (c) Grantor grants Grantee the right to draw electricity from the existing electric supply within the Premises and the Building. (d) If this Lease is terminated prior to its expiration, reimbursement shall be prorated to the date of termination. 5. Interference. c- ! '---.. (a) Grantee shall operate the Grantee's Facilities as defined in 6(a) in a manner that will not cause interference to Grantor and any Lessees of the communications site; provided that their installation predates the Grantee Facilities. All operations by Grantee shall be lawful and in compliance with all FCC requirements. (b) Subsequent to the installation of the Grantee's Facilities, Grantor shall not permit its Lessees or licensees to install new equipment on the Property if such is likely to cause interference with Grantee's operations. Such interference shall be deemed a material breach by Grantor. In the event any such interference occurs and does not cease within 8 hours, Grantee will be notified by phone or email at City of Salem E911 Center. Grantee shall have the right, in addition to any other rights that it may have at law or in equity, to terminate this Agreement. 6. ImDrovements: Liabilitv: Utilities: Access. (a) Grantee has the right to erect, maintain, and operate on the Premises radio communications facilities, including, but not limited to, transmitters and receivers and all related equipment, radio transmitting and receiving antennas and supporting structures thereto (ULessee Facilities"). In connection therewith, Grantee has the right to do all work necessary to prepare, maintain and alter the Premises for Grantee's business operations and to install transmission lines, connecting the antennas to the transmitters and receivers. All of Grantee's installation work shall be performed at Grantee's sole cost and expense and in a good and workmanlike manner in accordance with Grantee's specifications. Title to the Grantee's Facilities shall be in Grantee. Grantee has the right to remove all Grantee Facilities at its sole expense on or before the expiration or earlier termination of the term, provided Grantee repairs any damage to the Premises cause by such removal. (b) Grantee has the right to improve the present utilities on the Premises and to install new utilities (including, but not limited to, standby power generator for Grantee's exclusive use at a location on the Property acceptable to both parties). Grantee also has the right to bring utilities across the Property in order to service the Premises. Grantor shall, at Grantee's request, execute necessary documents evidencing such utility easement rights. (c) Grantor shall provide to Grantee, Grantee's employees, agents and subcontractors access over the Property to the Premises 24 hours a day, 7 days a week, at no charge to lessee. 7. Termination. This Agreement may be terminated without further liability on (30) days prior notice as follows: (a) by either party upon a default of any covenant or term hereof by the other party, which default is not cured with sixty (60) days of receipt of written notice of default, provided that the grace period for any monetary default is ten (10) days from receipt of notice: (b) by Grantee if it does not obtain or maintain any license, permit or other approval necessary to the installation and operation of the Grantee Facilities: or (c) by Grantee if Grantee determines that the Premises are not appropriate for is operations for economic or technological reasons, including signal interference. Furthermore, this agreement must automatically terminate coincident with Roanoke County, Virginia's lease of said property. 8. Taxes. If personal property taxes are assessed, Grantee shall pay any portion of the taxes directly attributable to the Property. 9. Insurance. (a) Grantee shall procure, maintain, and pay for a public liability policy, naming Grantor as an additional insured, with limits of $1,000,000 for bodily injury. $1,000,000 for property damage, $2,000,000 aggregate, with a certificate of insurance to be furnished to Grantor within 30 days of written request. Such policy shall provide that termination or cancellation will not occur without at least 15 days prior written notice to Grantor. (b) Neither party shall be liable to the other (or to the other's successors or assigns) for any loss or damage caused by fire or any of the risks enumerated in a standard fire insurance policy with an extended coverage endorsement. 10. Destruction of Premises. If the Premises or Facilities are destroyed or damaged, Grantee may elect to terminate this lease as of the date of the damage or destruction by notice given to Grantor no more than forty-five (45) days following the date of any such damage or destruction. In such event, all rights and obligations of the parties shall cease as of the date of the damage or destruction. 11. Condemnation. (a) If a condemning authority takes all of the Property, or a portion sufficient to render the Premises unsuitable for Grantee's use, this Agreement shall terminate as of the date the title vests in the condemning authority. Sale of all or part of the Property to a purchaser with the power of eminent domain in the face of the exercise of power shall be deemed a taking by condem nation. (b) Grantee may claim and recover from the condemning authority an award for Grantee's moving expenses, business dislocation damages, Grantee's personal property and fixtures and the unamortized costs of leasehold improvements paid for by Grantee. 12. Hold Harmless. Grantee agrees to hold Grantor harmless from any and all claims arising from the installation, use, maintenance, repair or removal of the Grantee Facilities, except for claims arising from the negligence of Grantor, its Employees, agents or independent contractors. This paragraph shall not be deeded a waiver of any sovereign immunity or other immunity which either party to this agreement may be entitled to claim. 13. Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed given if personally delivered, sent by facsimile or by and overnight courier providing proof of service, or mailed, certified mail, return receipt requested, to the following addresses: If to Grantor: County of Roanoke, Virginia P.O. BOX 29800 Roanoke, Virginia 24018-0798 Attention: Director of General Services If to Grantee: City of Salem 36 East Calhoun Street Salem, Virginia 24153 Attention: 14. Title and Quiet Eniovment: Grantor warrants that it has full right, power, and authority to execute this Agreement and has a good and marketable leasehold to the Property. Grantor further warrants that Grantee shall, provided Grantee is not in material default, have the quiet enjoyment of the Premises. 15. Assianment. Either party may, upon notice to the other party, assign or transfer its rights and obligations arising under this Lease to any of its governmental entities or affiliates, or to a \. successor by consolidation or merger. In all other instances either party may assign or transfer its rights and obligations only upon written consent of the other party, which consent shall not be withheld or delayed unreasonably. 16. Successors and Assians. This Agreement shall run with the Land, described on exhibit A. Grantee shall have the right to submit this Agreement, or a Memorandum of Lease, for recordation to the appropriate governmental agency having jurisdiction over the Property. This Agreement shall be binding upon and insure to the benefit of the parties, their respective successors and assigns. 17. Waiver of Grantor's Lien. Grantor waives any lien rights it may have concerning the Grantee Facilities which are deemed Grantee's personal property; and Grantee has the right to remove the same at any time without Grantor's consent. 18. Tower Markina and Liahtina Reauirements. Grantor acknowledges that it, and not Grantee, shall be responsible for compliance with all tower or building marking and lighting requirements of the Federal Aviation Administration ("FAA") or the Federal Communications Commission ("FCC"). Grantor shall indemnify and hold Grantee harmless from any fines or other liabilities caused by Grantor's failure to comply with such requirements. Should Grantee be cited by either the FCC or FAA because this site is not in compliance and should Grantor fail to cure the conditions of noncompliance within the time frame allowed by the citing agency, Grantee may either terminate this Agreement immediately on notice to Grantor or proceed to cure the conditions of noncompliance at Grantor's expense. 19. Miscellaneous. a. This Agreement constitutes the entire agreement and understanding between the parties, and supersedes all offers, negotiations and other agreements. There are no representations or understanding of any kind not set forth herein. Any amendments to this Agreement must be in writing and executed by both parties. b. If any provision of this Agreement is invalid or unenforceable with respect to any party, the remainder of this Agreement or the application of such provision to persons other than those as to whom it is held invalid or unenforceable, shall not be affected and each provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. Dated as of the date first above written. GRANTOR County of Roanoke, Virginia ATTEST/WITNESS: By: Its: GRANTEE City of Salem, Virginia ATTEST/WITNESS: By: Its: / 1 f-- -- j -- STATE OF ) SS: COUNTY OF On this _day of ,2005 before me, a Notary Public in and for the State of , personally appeared known to be the of the corporation that executed the within and foregoing instrument acknowledged the said instrument to be the free and voluntary act and deed of said corporation for use and purpose therein mentioned, and on oath stated was authorized to execute said instrument and that seal affixed thereto, if any, is the corporate seal of said corporation. WITNESS my hand and the official seal affixed the day and year first above written. NOTARY PUBLIC in and for the State of My Commission expires: STATE OF )SS: COUNTY/CITY OF On this _day of ,2005 before me, a Notary Public in and for the State of , personally appeared known to be the of the corporation that executed the within and foregoing instrument acknowledged the said instrument to be the free and voluntary act and deed of said corporation for use and purpose therein mentioned, and on oath stated was authorized to execute said instrument and that seal affixed thereto, if any, is the corporate seal of said corporation. WITNESS my hand and the official seal affixed the day and year first above written. NOTARY PUBLIC in and for the State of My Commission expires: ~. 1 - ) I --.. Exhibit A The Property location is a parcel of land lying atop of the geographical location known as 12 O'Clock Knob, in or near the City of Salem, Roanoke County, Virginia. The Geodetic coordinates of the Property are as follows: 37 Degrees - 15' - 12" N. Latitude 80 Degrees - 04" - 56" W. Longitude The telephone exchange of the Property is: EXHIBIT B The premises shall consist of the following: (a) floor space in the Shelter which floor space shall be sufficient in size to accommodate Lessee's three (3) equipment cabinets, having a foot print of 4' X 2' together with a clearance of approximately two feet in front and l' in rear of the cabinet to facilitate servicing the equipment. (b) space on the Tower at the approximate height of 50 feet for two (2) antenna mounts for the installation of radio transmitting and receiving antennas, and for two %" or smaller cable runs. The exact location of the antenna mounts shall be determined jointly by the parties after a physical inspection of the site by Grantee's engineers. E- ) County of Roanoke ÎÑFôRMArloN" Information Technology (TECHNOLOGY 3568 Peters Creek Road Roanoke, Virginia 24019 - ANTENNA SITE USE AGREEMENT This Antenna Site Use Agreement ("Agreement") is entered into this _day of Roanoke County, Virginia ("Grantor") and Franklin County, Virginia ("Grantee"). ,2005 between For good and valuable consideration, the parties hereto agree as follows: 1. Premises. Grantor is the owner of a telecommunications tower (the "Tower") and an equipment shelter ("The Shelter') located on a parcel of land (ULand") as described on Exhibit A annexed hereto (the Tower, the Shelter and the Land are collectively the "Property"). Grantee desires to use space on the land and space upon the Tower (collectively, the uPremises") in such amounts and in such locations as described on Exhibit B annexed hereto, subject to the terms and conditions of this Lease. 2. USE. The premises shall be used by Grantee for the transmission and reception of radio communication signals on various frequencies and for the installation, maintenance and operation of necessary facilities, including, but not limited to, transceivers and antennas. Grantor agrees to cooperate with Grantee in obtaining at Grantee's expense any licenses, permits and other approvals required for Grantee's use of the Premises. 3. Term. This Agreement shall be for an initial period of five (5) years ("Initial Term") commencing on September 1, 2005 ("Commencement Date"). Grantee shall have the right to extend the Initial term for two (2) successive five (5) year periods (each a "Renewal Term") on the terms and conditions set forth herein. This Agreement shall automatically be extended for any successive Renewal Term unless Grantee notifies Grantor not less than ninety (90) days prior to the expiration of the Initial Term or the then current Renewal Term of Grantee's intention not to renew. 4. Reimbursement. (a) For the Initial Term, Grantee shall pay Grantor Two Hundred Dollars ($200.00) per month as a reimbursement for utilities and maintenance costs associated with upkeep of the premises and equipment. This Reimbursement shall be payable on the first day of each month in advance at the address set forth in Paragraph 13, or in a lump sum on September 1 of each year of the term or any renewal term. (b) For any Renewal Term, the reimbursement will increase by any percentage increase which occurred in the Consumer Price index during the preceding five (5) year period. (c) Grantor grants Grantee the right to draw electricity from the existing electric supply within the Premises and the Building. (d) If this Lease is terminated prior to its expiration, reimbursement shall be prorated to the date of termination. 5. Inteñerence. E- (a) Grantee shall operate the Grantee's Facilities as defined in 6(a) in a manner that will not cause interference to Grantor and any Lessees of the communications site; provided that their installation predates the Grantee Facilities. All operations by Grantee shall be lawful and in compliance with all FCC requirements. (b) Subsequent to the installation of the Grantee's Facilities, Grantor shall not permit its Lessees or licensees to install new equipment on the Property if such is likely to cause interference with Grantee's operations. Such interference shall be deemed a material breach by Grantor. In the event any such interference occurs and does not cease within 8 hours, Grantee will be notified by phone or email at Franklin County's E911 Center. Grantee shall have the right, in addition to any other rights that it may have at law or in equity, to terminate this Agreement. 6. Improvements: Liabilitv: Utilities: Access. (a) Grantee has the right to erect, maintain, and operate on the Premises radio communications facilities, including, but not limited to, transmitters and receivers and all related equipment, radio transmitting and receiving antennas and supporting structures thereto (ULessee Facilities"). In connection therewith, Grantee has the right to do all work necessary to prepare, maintain and alter the Premises for Grantee's business operations and to install transmission lines, connecting the antennas to the transmitters and receivers. All of Grantee's installation work shall be performed at Grantee's sole cost and expense and in a good and workmanlike manner in accordance with Grantee's specifications. Title to the Grantee's Facilities shall be in Grantee. Grantee has the right to remove all Grantee Facilities at its sole expense on or before the expiration or earlier termination of the term, provided Grantee repairs any damage to the Premises cause by such removal. (b) Grantee has the right to improve the present utilities on the Premises and to install new utilities (including, but not limited to, standby power generator for Grantee's exclusive use at a location on the Property acceptable to both parties). Grantee also has the right to bring utilities across the Property in order to service the Premises. Grantor shall at Grantee's request, execute necessary documents evidencing such utility easement rights. (c) Grantor shall provide to Grantee, Grantee's employees, agents and subcontractors access over the Property to the Premises 24 hours a day, 7 days a week, at no charge to lessee. 7. Termination. This Agreement may be terminated without further liability on (30) days prior notice as follows: (a) by either party upon a default of any covenant or term hereof by the other party, which default is not cured with sixty (60) days of receipt of written notice of default provided that the grace period for any monetary default is ten (10) days from receipt of notice: (b) by Grantee if it does not obtain or maintain any license, permit or other approval necessary to the installation and operation of the Grantee Facilities: or (c) by Grantee if Grantee determines that the Premises are not appropriate for is operations for economic or technological reasons including signal interference. 8. Taxes. If personal property taxes are assessed, Grantee shall pay any portion of the taxes directly attributable to the Property. 9. Insurance. (a) Grantee shall procure, maintain and pay for a public liability policy, naming Grantor as an additional insured, with limits of $1,000,000 for bodily injury. $1,000,000 for property damage, $2,000,000 aggregate, with a certificate of insurance to be furnished to Grantor within 30 days of written request. Such policy shall provide that termination or cancellation will not occur without at least 15 days prior written notice to Grantor. r·-·... r...· - \ --- ) (b) Neither party shall be liable to the other (or to the other's successors or assigns) for any loss or damage caused by fire or any of the risks enumerated in a standard fire insurance policy with an extended coverage endorsement. 10. Destruction of Premises. If the Premises or Facilities are destroyed or damaged, Grantee may elect to terminate this lease as of the date of the damage or destruction by notice given to Grantor no more than forty-five (45) days following the date of any such damage or destruction. In such event, all rights and obligations of the parties shall cease as of the date of the damage or destruction. 11. Condemnation. (a) If a condemning authority takes all of the Property, or a portion sufficient to render the Premises unsuitable for Grantee's use, this Agreement shall terminate as of the date the title vests in the condemning authority. Sale of all or part of the Property to a purchaser with the power of eminent domain in the face of the exercise of power shall be deemed a taking by condem nation. (b) Grantee may claim and recover from the condemning authority an award for Grantee's moving expenses, business dislocation damages, Grantee's personal property and fixtures and the unamortized costs of leasehold improvements paid for by Grantee. 12. Hold Harmless. Grantee agrees to hold Grantor harmless from any and all claims arising from the installation, use, maintenance, repair or removal of the Grantee Facilities, except for claims arising from the negligence of Grantor, its Employees, agents or independent contractors. This paragraph shall not be deeded a waiver of any sovereign immunity or other immunity which either party to this agreement may be entitled to claim. 13. Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed given if personally delivered, sent by facsimile or by and overnight courier providing proof of service, or mailed, certified mail, return receipt requested, to the following addresses: If to Grantor: County of Roanoke, Virginia P.O. BOX 29800 Roanoke, Virginia 24018-0798 (540)387 -6200 Attention: Director of General Services If to Grantee: Franklin County E911 70 East Court Street Rocky Mount, VA 24151 (540)483-3039 Attention: Bill Agee 14. Title and Quiet Eniovment: Grantor warrants that it has full right, power, and authority to execute this Agreement and has a good and marketable leasehold to the Property. Grantor further warrants that Grantee shall, provided Grantee is not in material default, have the quiet enjoyment of the Premises. 15. Assianment. Either party may, upon notice to the other party, assign or transfer its rights and obligations arising under this Lease to any of its governmental entities or affiliates, or to a f-- \ ~~ successor by consolidation or merger. In all other instances either party may assign or transfer its rights and obligations only upon written consent of the other party, which consent shall not be withheld or delayed unreasonably. 16. Successors and Assians. This Agreement shall run with the Land, described on exhibit A. Grantee shall have the right to submit this Agreement, or a Memorandum of Lease, for recordation to the appropriate governmental agency having jurisdiction over the Property. This Agreement shall be binding upon and insure to the benefit of the parties, their respective successors and assigns. 17. Waiver of Grantor's Lien. Grantor waives any lien rights it may have concerning the Grantee Facilities which are deemed Grantee's personal property; and Grantee has the right to remove the same at any time without Grantor's consent. 18. Tower Markina and Liahtina Reauirements. Grantor acknowledges that it, and not Grantee, shall be responsible for compliance with all tower or building marking and lighting requirements of the Federal Aviation Administration (UFAA") or the Federal Communications Commission (UFCC"). Grantor shall indemnify and hold Grantee harmless from any fines or other liabilities caused by Grantor's failure to comply with such requirements. Should Grantee be cited by either the FCC or FAA because this site is not in compliance and should Grantor fail to cure the conditions of noncompliance within the time frame allowed by the citing agency, Grantee may either terminate this Agreement immediately on notice to Grantor or proceed to cure the conditions of noncompliance at Grantor's expense. 19. Miscellaneous. a. This Agreement constitutes the entire agreement and understanding between the parties, and supersedes all offers, negotiations and other agreements. There are no representations or understanding of any kind not set forth herein. Any amendments to this Agreement must be in writing and executed by both parties. b. If any provision of this Agreement is invalid or unenforceable with respect to any party, the remainder of this Agreement or the application of such provision to persons other than those as to whom it is held invalid or unenforceable, shall not be affected and each provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. Dated as of the date first above written. GRANTOR County of Roanoke, Virginia ATTESTIWITNESS: By: Its: GRANTEE County of Franklin, Virginia ATTESTIWITNESS: By: Its: r-..... r~.¡'-~ ! STATE OF ) SS: COUNTY OF On this _day of ,2005 before me, a Notary Public in and for the State of t personally appeared known to be the of the corporation that executed the within and foregoing instrument acknowledged the said instrument to be the free and voluntary act and deed of said corporation for use and purpose therein mentioned, and on oath stated was authorized to execute said instrument and that seal affixed thereto, if any, is the corporate seal of said corporation. WITNESS my hand and the official seal affixed the day and year first above written. NOTARY PUBLIC in and for the State of My Commission expires: STATE OF )SS: COUNTY/CITY OF On this _day of ,2005 before me, a Notary Public in and for the State of , personally appeared known to be the of the corporation that executed the within and foregoing instrument acknowledged the said instrument to be the free and voluntary act and deed of said corporation for use and purpose therein mentioned, and on oath stated was authorized to execute said instrument and that seal affixed thereto, if any, is the corporate seal of said corporation. WITNESS my hand and the official seal affixed the day and year first above written. NOTARY PUBLIC in and for the State of My Commission expires: .~ ~---..... ...... Exhibit A The Property location is a parcel of land lying atop of the geographical location known as Crowells Gap. ATOP CROWELL'S GAP at 1000 High Rock Road. The Geodetic coordinates of the Property are as follows: 37 Degrees - 11' - 26.5" N. Latitude 79 Degrees - 53" - 38.7" W. Longitude The telephone exchange of the Property is: EXHIBIT B The premises shall consist of the following: (a) Space in the Compound sufficient in size to accommodate Lessee's one (1) equipment cabinet, having a foot print of 5' X 8.5' together with a clearance of approximately two feet in front and l' in rear of the cabinet to facilitate servicing the equipment. Installation of cabinet must meet Motorola R56 grounding standard. (b) Space on the Tower at the approximate height 80 feet for one (1) antenna ASP685 and mount for the installation of radio receiving antenna and One (1) %" or smaller cable run, additional space for one (1) two foot (2') parabolic dish licensed for the Public Safety Frequency band of 4.9 Ghz approximate installation height of 80 feet. The exact location of the antenna mounts shall be determined jointly by the parties after a physical inspection of the site by Lessee's engineers & Roanoke County Communications Shop. Lessee's antennas and coaxial ice bridge to be installed by Roanoke County Communications Shop or a Roanoke County approved sub-contractor at Lessee's expense. (c) One 50 amp double pole electrical service breaker installed in Roanoke County's Electrical equipment panel at Lessee's expense by a Roanoke County approved Electrical Contactor. Use of Roanoke County electrical & backup service will be used by Lessee proved by Roanoke County at no charge. ACTION NO. ITEM NO. E-d AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 AGENDA ITEM: Request to appoint a legislative liaison, authorize the execution of an agreement, and appropriation of funds therefore SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: ~1f~ SUMMARY OF INFORMATION: Since 2003, Pete Giesen has served as the County's legislative liaison. Mr. Giesen has recently advised that he will be retiring and will no longer be available to serve in this capacity. The attached information is provided for the Board's review in determining if they wish to appoint Eldon James & Associates, Inc. as the County's new legislative liaison. The two key principals that the County will be working with are Susan R. Rowland and L. Eldon James, Jr. If approved, this action will appoint Eldon James & Associates, Inc. as Roanoke County's legislative liaison. It also authorizes the County Administrator to execute an agreement with this company upon form approved by the County Attorney. Finally, it appropriates funds for this agreement from the Board's contingency account. The $15,000 annual fee is the same amount previously paid to Mr. Giesen. FISCAL IMPACT: There is a $15,000 annual fee for FY2005-2006. E: -0, STAFF RECOMMENDATION: It is recommended that the Board: (i) appoint Eldon James & Associates, Inc. as legislative liaison; (ii) authorize the County Administrator to execute an agreement for these legislative duties, upon form approved by the County Attorney; and (iii) appropriate $15,000 from the Board's contingency account for these purposes. 2 I -- ............ E- J, ue SUSAN R. ROWLAND, MPA PO Box 4780 Woodbridge, VA 22194-4780 (703) 626-7392 Srowland@src. us.com PROFESSIONAL EXPERIENCE Over Twenty-five Years of Experience Leading to Expertise in the areas of: · Public Policy Advocacy and Grassroots Development · Non-profit Board and Agency Development · Federal Grants Management · Policy Development and Analysis · Fundraising and Resources Development · Comprehensive Planning SR Consulting, Inc. (SRC, Inc.) A Woman-Owned Virginia Corporation President (2001 - Present) Provides private consulting services in legislative advocacy, human service program management, housing development, organizational development, grantswriting, and non-profit board development activities. Current clients include: · Virginia Housing Coalition - legislative advocacy and strategic planning (since July 2003) · Northern Virginia Regional Commission - legislative liaison (since April 2002) · Virginia Organizations Responding to AIDS - public policy advocacy and community organizing (since July 2002) · Rappahannock Area Disability Network - grantswriting to secure funding for accessible housing and transportation projects (October 2001 - May 2003) · Virginia Coalition of Goodwills - advocacy and program development (since August 2002) · Virginia Association of Area Agencies on Aging - federal grants "'" /,ø r"· Susan R Rowland, MPA management consulting (since October 2002) NORTHERN VIRGINIA REGIONAL COMMISSION Director, Human Services Division (October, 1994 - April, 2002) Director of the Commission's human services related activities. Provided leadership, direction, and support to a staff of ten, operating within a budget of $6.8 million (FY 02). Division's responsibilities included: procurement of federally funded HIV / AIDS prevention, treatment, and housing services and monitoring vendor performance (HRSA and HUD funds); regional Information and Referral services; regional fair housing testing program; management of regional single family housing loan program; advocacy for development of affordable housing; leadership and support for a number of regional human service and health related consortia; advocacy on state and federal policies affecting the delivery of public human services; and other special projects as required by member jurisdictions. NVRC is a regional council of local governments. Legislative Liaison (February, 2000 - April, 2002) Coordinated the Commission's advocacy to the Virginia General Assembly: preparation of the Commission's annual Legislative Platform; staffed the Commission's Legislative Committee; represented the Commission's positions to legislators and others (particularly those related to human services); coordinated systems to provide members with daily updates during General Assembly sessions; assisted other Commission senior staff with advocacy. VIRGINIA DEPARTMENT OF HEALTH Special Assistant to the State Health Commissioner,- Director, Office of Public Affairs (August, 1991 - October, 1994) Provided executive level assistance to the State Health Commissioner in the development of overall public health policy and state-wide agency policies through analysis, evaluation and presentation of options. Required ability to organize and manage multiple projects and effective working relationships with a wide variety of individuals and groups with interest in state-level public health policies. Responsibilities: VDH liaison to state legislature. Coordinated development of the Governor's health-related legislative proposals; provided staff support to patron. Represented VDH on state-level groups formed to increase access to primary care, long-term care systems, and others similar topics. Coordinated State Board of Health activities, including adoption of regulations and other statements on health policy. Designated agency regulatory coordinator to assure compliance with Virginia's Administrative Process Act and with full responsibilities as assigned by '\ "-j Susan R Rowland, MPA law. Developed agency Office of Public Affairs to coordinate agency public information activities. COMMONWEALTH OF VIRGINIA Governor's Intern (March 1989 -August 1991) Selected one of ten from 3000 applicants to first Governor's Management Intern Program, created to increase the number of women and minorities in middle/upper management positions in state government. Assigned to the Virginia Department of Health. Activities included special assignments by Deputy Commissioner for Administration and Deputy Commissioner for Community Health Services. Key activities: development of contract with Arlington County for independent local health department; co-wrote grant resulting in funding for improved public communications in environmental health services; staffed drafting and promulgation of home health agency and hospice regulations currently in effect; and appointed by Commissioner to act as agency legislative liaison. VIRGINIA LEAGUE FOR PlANNED PARENTHOOD, INe. Executive Director (1983 -1989) Non-profit health care agency serving the Richmond metropolitan area. Responsible to the board of directors and accountable to its funding sources for the agency's clinical health care services, educational, and advocacy programs. Managed all budgetary and human resources of agency to successfully accomplish agency functions and activities. Included recruitment, hiring, training, supervising, firing, retention programs, and development of benefits packages for professional and non-professional staff. Annually developed operating budgets and managed compliance with internal accounting procedures. Developed and supported annual fund-raising activities, including grants, direct mail, special event, and major fund solicitation. Developed personnel policies approved by board and a manual for staff implementation. Increased size and scope of agency's overall service activities. Active at the national level in affiliated organization. EDUCATION Virginia Commonwealth University, Richmond, Virginia Master of Public Administration; 1987 B.S. Sociology; 1974 VOLUNTEER & PROFESSIONAL ACTMTIES Susan R Rowland, MPA Northern Virginia Area Health Education Centers; Member, Board of Directors (past President, Treasurer), 1997-2003 Northern Virginia Advisory Committee to the Virginia Tobacco Settlement Foundation, Member, 2001 - present American Public Health Association, Member since 1988 Virginia Association of Local Human Service Officials, Treasurer, 1995-2002 Metropolitan Washington Regional HIV Health Services Planning Council (Mayoral appointment), Member, 1995 - 2002 Virginia Department of Health AIDS Drug Assistance Program Advisory Board (Commissioner's appointment), Member, 1995 - 2002 Arbitration Committee, Southside Planning District Commission, 2001 Fan Free Clinic (AIDS Service Organization; Primary Health Care Clinic), Former President, Board of Directors, 1991-1994 . Pi Alpha Alpha, VCU Chapter, Elected 1987 National Honor society for Public Affairs and Public Administration St. Luke Lutheran Church, Richmond, Virginia, Member; Chair, Building Committee, 1989-1992 r ~ Summary of Professional Experience December 16, 1994 to Present: PRESIDENT, Eldon James & Associates, Inc. Provides program, project and organization management. Assists agencies., organizations, companies and individuals with governmental approvals and relations. Provides planning and analysis of the policy and fiscal impacts of projects and programs. Represents public and private sector clients in dealings with regulatory agencies, elected or appointed officials and community groups or activists. Specializing in: the legislative process, organization management, analysis of the fiscal impacts of major projects, advocacy and efforts requiring the assistance of a registered lobbyists including active public and stakeholder participation. Representative Samples of Projects: · Legislative Liaison for Fauquier County. · Legislative Liaison for the eleven localities of North-Central Virginia. · Legislative Consultant for the Virginia Association of Planning District Commissions, the Virginia Chapters of the MS Society, and the Virginia Coalition on Aging. · Public Policy consultant for the Virginia Coalition of Goodwills. · Executive Director for the Virginia Association of Area Agencies on Aging, · Staff coordinator, Rappahannock River Basin Commission & member of Virginia's Water Policy - Tech. Advisory Comm. · Executive Director of the Fredericksburg Regional Council. · Executive Director of the Rappahannock Regional Disability Services Board. · Virginia Department of Health, Facilitator of transition/merger discussions between Rappahannock-Rapidan EMS Council & Rappahannock EMS Council. · Expert witness in Virginia's 15th Judicial Circuit in local government budgeting and financial management. April 18,1995 to March 6, 1997: SECRETARY/TREASURER, Commonwealth TRIAD, Inc. A Non-profit community/economic development corporation created to support the development of technology, research and infonnation related employment and education in the King George area. December 1, 1989 to December 15, 1994: COUNTY ADMINISTRATOR, King George County, Virginia Responsible to the Board of Supervisors as chief executive officer. Administered various functions of county government including budget and finance, personnel, utilities, solid waste, economic r"" <, ~ d, L. ELDON JAMES, JR. Education MASTERS OF URBAN AND REGIONAL PLANNING, 1979 Virginia Commonwealth University, Supportive Courses: Information Systems BACHELOR OF SCIENCE 1977, Virginia Commonwealth University, Major: Recreation Resource Management Supportive Course: Business Administration, Economics, Statistics ADDITIONAL COURSES: HGovernmental Financial Management", Virginia Commonwealth University, Department of Public Administration E \, :;=.- -( L. ELDON JAMES, JR. Page 2 development, planning, zoning, parks and recreation. Lead staff for major projects including: analysis of the long-tenn impacts of changing solid waste management regulations, the site selection of a public-private regional landfill and the negotiation of the landfill host agreement, development of a fiscal impact assessment tool to support cash proffers, creation of a public service corporation to consolidate public and private water and sewer systems, the location of over $400 million in new industrial investment, legislative and regulatory liaison and the planning and site selection of other county and regional facilities. July 1, 1988 to November 30, 1989: DIRECTOR, Planning & Community Services, King George County Responsible for the administrative supervision of all long range planning activities and community service programs and facilities including parks, recreation, recycling, litter control, tourism, grants administration and legislative liaison. November 12, 1985 to June 30, 1988: DIRECTOR, Parks & Recreation, King George County August 1,1984 to November 1,1985: MANAGER/ASSISTANT DIRECTOR, Northern Virginia 4-H Educational Center January 1,1984 to August 1,1984: RECREATION CONSULTANT, Virginia Division of Parks and Recreation July 1,1979 to December 31, 1984 GRANTS ADMINISTRATOR, Virginia Commission of Outdoor Recreation Activities: · Board of Directors, Fredericksburg Regional Chamber of Commerce Education Foundation. · Secretary of the Board of Directors, Rappahannock Goodwill Industries. · Member, King George County Chamber of Commerce, President 1995 and 1996. · Member, Fredericksburg Regional Chamber of Commerce, Board of Directors 1995 and 1996. · Court Access Committee, The disAbility Resource Center of the Rappahannock Area, Inc., 1994-1997. · Virginia Economic Developers Association. · Board of Directors, Virginia's Potomac Gateway Welcome Center, Chainnan 1989-1994. · Board of Directors, Foundation of the Virginia Recreation and Park Society; President 2000-2001. · Virginia Recreation and Park Society, I 975-present, Legislative Committee Chainnan 1983-1985, First Vice-President 1986, President-elect 1987, President 1988, Lay Trustee 2000-0 I. Areas of Expertise: · Legislative and administrative approvals · Representation of human service, natural resources and local government issues before state administrative and legislative bodies · Program, project & organization management · Staff support for large and diverse boards of directors · Facilitating discussions between groups representing diverse points of view Awards: 2003 Advocate of the Year- Virginia Interfaith Center for Public Policy 1999-2000 National Register's Who's Who in Executives and Professionals. 1995-1996 and 1997-1998 Who's Who in the South and Southwest. 1993 Fellows Award, Virginia Recreation and Park Society. 1993 Nominatedfor Public Administrator of the Year, Tidewater Virginia Chapter, American Society of Public Administrators. 1989 Outstanding Young Men of America. 1987 Presidential Award (Legislative Committee), Virginia Recreation and Park Society. ACTION NO. ITEM NO. G-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 Second reading of an ordinance amending Section 2-2 "Industrial Development Authority" of the Roanoke County Code to change the name of said Authority to the Economic Development Authority of Roanoke County, Virginia AGENDA ITEM: SUBMITTED BY: Doug Chittum Director of Economic Development Elmer C. Hodge tlf County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A work session was held on June 7, 2005 for the purpose of discussing the policies and procedures related to the County's use of economic development incentives. At that meeting, the Board requested that the Roanoke County Industrial Development Authority amend their name to the Roanoke County Economic Development Authority to more accurately reflect their mission. This name change must be accomplished by ordinance amending Section 2-2 of the Roanoke County Code, a copy of which is attached. The Authority discussed this matter at their regularly scheduled meeting on July 6 and agreed that the name suggested by the Board of Supervisors is more appropriate considering its current purpose and role. The first reading of this ordinance was held on July 26, 2005. FISCAL IMPACT: There is no fiscal impact to either the County or the Authority. G-- ALTERNATIVES: 1. Change the name of the Roanoke County Industrial Development Authority to the Roanoke County Economic Development Authority. 2. Do not change the name of the Roanoke County Industrial Development Authority. STAFF RECOMMENDATION: Staff recommends Alternative 1, adoption of the ordinance changing the name of the Roanoke County Industrial Development Authority to the Roanoke County Economic Development Authority. c~;- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 2005 ORDINANCE AMENDING SECTION 2-2 "INDUSTRIAL DEVELOPMENT AUTHORITY" OF THE ROANOKE COUNTY CODE TO CHANGE THE NAME OF SAID AUTHORITY TO THE ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-4903 of the Code of Virginia, 2950, as amended, authorizes the governing body of Roanoke County to change the name of the Industrial Development Authority of Roanoke County, Virginia, to the Economic Development Authority of Roanoke County, Virginia, if it so chooses; and WHEREAS, the Board of Supervisors finds that changing the name of the Industrial Development Authority of Roanoke County, Virginia to the Economic Development Authority of Roanoke County, Virginia more accurately reflects its current purpose and role in fostering and promoting economic development in the County; and WHEREAS, the first reading of this ordinance was held on July 26, 2005, and the second reading of this ordinance was held on August 9, 2005. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia: 1 . That Section 2-2 of the Roanoke County Code be amended and reenacted to read as follows: Sec. 2-2. Industrial development authority. (a) There is hereby created a political subdivision of the commonwealth with such public and corporate powers as are set forth in the Industrial Development and Revenue Bond Act, § 15.2-4900 et seq. of the Code of Virginia. c_____ - \ / { Deleted: Industrial (b) The name of the political subdivision hereby created shall be they/ / / Economic Development Authority of Roanoke County, Virginia. 2. That this ordinance shall take effect from and after the date of its adoption. ACTION NO. l:lJ-d ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers Clerk to the Board Elmer C. Hodge l N County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Blue Ridge Behavioral Healthcare Board Mr. Roger Laplace has submitted his resignation from this committee effective immediately. This three-year term will expire on December 31, 2007. The Board of Directors of Blue Ridge Behavioral Healthcare recommends that Linda G. Manns be appointed to fill the remainder of this unexpired term. Confirmation of this appointment has been placed on the consent agenda. 2. Capital Improvement Program (CIP) Advisory Committee The following one-year terms will expire on August 31, 2005: Pam Berberich, Cave Spring District; Barbara Bushnell, Windsor Hills District; Jason B. Perdue, Hollins District; and Mike Roop, Vinton District. There is also a vacancy in the Catawba District for a one-year term that will expire on August 31 , 2005. T \-Lt AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 2005 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 9, 2005, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - July 26, 2005 2. Resolution requesting acceptance of Pine Spur Road and the remaining portion of Toddsbury Drive into the Virginia Department of Transportation Secondary System 3. Resolution requesting acceptance of Lanasey Drive into the Virginia Department of Transportation Secondary System 4. Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 · ACTION NO. ITEM NO. T-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 AGENDA ITEM: Resolution requesting acceptance of Pine Spur Road and the remaining portion of Toddsbury Drive into the Virginia Department of Transportation Secondary System SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge ~ H~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Falling Creek Development, L.C., the developer of Falling Creek, Section 8, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.22 mile of Pine Spur Road, from the intersection of Toddsbury Drive to its cul-de-sac, and the remaining 0.49 mile of Toddsbury Drive from the temporary cul-de-sac of T oddsbury Drive (VA State Rte 1082) to its cul-de-sac. The staff has inspected this road along with representatives of VDOT and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept Pine Spur Road and the remaining portion of Toddsbury Drive into the Secondary Road System. , - ~-~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9TH DAY OF AUGUST, 2005, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF PINE SPUR ROAD AND THE REMAINING PORTION OF TODDSBURY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk1s Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: Yeas: Nays: A Copy Teste: Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director of Community Development Virginia Department of Transportation File '" ril I I l-~ ~ ¡; : c CD :::- :::J i :E 0 Õ U -1 ~ CV) r:. ~ c: \.0 N ril i N N N ~ i . . C "C 0 0 0 < 0 ..~ C 0 CD ð E II' CD ..r= :B 0 ~ us ~ en :: < 3 0 ..... ~ ~ Z if) 2 ä :¡ u Ø) ~ ..... c -c 'i t: ¡; 0 c 0 ~ g QI U) Ó ~ 0 0 0 ¡ å.: "C Lf) Lf) Lf) œ ~ ..c: E .... ~ 0 .Ë .... C1 >- 00 ~ c: âi N ~ 0 ~ .Z § ~ ~ to 0 .... 0 H Ö ~ i) Gi ë êD .. ~ iD S 01 CI 01 t:D. CI CD G IS C a c:J G t:J = µJ a.. a.. ~ 0.. c.. a.. 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I" PARNql LOT 4-J PROPOSED AJ)DITION SHOWN IN GRAY DESCRIPTION LENGTH RIGHT 'OF '!'lAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses 0.49 50 22 & 20 10 Toddsbury Drive - from the temporary cul-de-sac (Toddsbury Driv~_- VA Ste Rte 1082) to its cul-de-sac. . Pine Spur Road - from the intersection with Toddsbu Drive to its cul-de-sac. O~22 50 20 3 --·-----_____r_ . ROANOKE COUNTY DEP.A.RTMENT o.F COMMUNITY, DE.VELOp'MENT Falling Creek, Section 8 Acceptance of Pine Spur Road and the remaining portion of Toddsbury Drive into the Virginìa Dep'artment of Transportation Secondary System. Sheef'l -I"~, ¡ ~ 1I'r. I1SI T¡7·CjNITY MAp·~ NORTFf. Lor 9 3.0?0 AC. LOT 10 ~.1J5 . !$f "/-4.~ - . : - PROPOSED ADDITION SHOWN IN- GRAY -'. DESCRIPTION LENGTH RIGHT t)F WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses 0.49 50 22 & 20 10 Toddsbury Drive - from the temporary cul-de-sac . (Toddsbury Drive - VA St~ Rte.1082) to its cul-de-sac. Pine Spur Road ~ from the intersection with T oddsbu Drive to its cul-de-sac. 0.22 50 20 3 ROANÓ/Œ COUNTY DEPARTMENT O.F COMMUNITY. DE.YELO:pMENT . ~alling Creek, Section 8 Acceptance of Pine Spur Road and the renifliriing. portion of Toddsbury Drive into tþ.e '., Yirginia Department of Transportation Secondary System. , _I Sheet 2 , 1(}' Dr ;r:;,- - o ~~ ~....... ~~ ...,CQ Ô .1·l'D~ 'N \.Ì o "-, ~ ~~ ~ ~~ ~ 'o~ ' ,~ ~~. "'- ..... ;- fr)~ .¡ ~$ .... (j ",~ ~~ .....11;) ~-~. ~~ LA lI1tEl. Gl.Ði liD. ! ~r. tIs/ .~ Ti7C/NITY MAP'· NORTH , ~ PROPOSED ADDITION SHOWN INGRA y, I, DESCRIPTION LENGTH RIGHT 'OF WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses 0.49 50 22 & 20 10 Toddsbury Drive - from the temporary cul-de-sac (Toddsbury Drive - VA Ste Rte 1082) to its cul-de-sac. 0.22 Pine Spur Road - from the intersection with Toddsbu Drive to its cul-de-sac. 50 20 3 ROANOKE COUNTT lJEPARTMENT {)F COMMUNIIT, lJE.VELO~MENT Falling Cre.ek, Section 8 Acceptance of Pine Spur Road and the remaining portion of Toddsbury Drive into the Vi.rginia. pepartment of Transportation Secondary System. ; Sheit 3 ,. ACTION NO. T-3 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 AGENDA ITEM: Resolution requesting acceptance of Lanasey Drive into the Virginia Department of Transportation Secondary System SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge ~ }p}~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Compton Development, LLC, the developer of Seekers Run, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.07 mile of Lanasey Drive from the intersection with Wood Haven Road to its cul-de-sac. The staff has inspected this road along with representatives of VDOT and finds the road is acceptable. FISCAL IMPACT: No County funding is required. STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Lanasey Drive into the Secondary Road System. ~3 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 9TH DAY OF AUGUST, 2005, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF LANASEY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form LA-5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form LA-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Recorded Vote Moved by: Seconded by: Yeas: Nays: A Copy Teste: Diane S. Childers, CMC - Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director of Community Development Virginia Department of Transportation File " ~ . 1 ~ o Õ u 1 ~ ~ c ~ "i t: ¡; 0 0 0 CJ UJ CD i .t: E ~ 2 0 -.; ~ .!: cr) >- C .. 5 0 Ct:I ~ [J -C -c a ~ :ø :J '"C "ð Q) : en a: 0 S 5 ., 0 ~ r:G :L- a.. a. ::I U) en ~ Õ ~ '"C Ln Æ w <t Þ4 U) ~ ~ >: a: Ë ë 0 CI E -º u.. en .:.:. :;: en ~ :a .s= Z ~ ..c :J 0 .E ø l- i 0 a E œ .c. E a u ~ ~ us < ~. 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VJ ~ :t; 15 .~ ~ § 1 ~ z ë 13 :a ~ C) .. ó ¡; - ('1,1' n .... \l') CD " G.I a: Z Õ z ,-~r- :) -;; . ~ .0 G "i ¡; u =c ~ i )0001- E :i ~ w 8 :::i '"C J: . 0 == < ..... õ ..... -< 'ä u.. 0 Co. lIS Z " 0 G ;;:: -¡ < U Ii:: ü: 1i' ;;:: u a: ..!! UJ 0 i E .s= u S ëi ~ ., ¡::: ~ ~ ~ i 1-3 -.a- , Ti7C/N ITY MAP'~ lV-ORTlf . ~ ~ ~ =tJ M ~ ~ ...... , , , ~ P,ROPOSED ADDITION SHOWN IN GRAY DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses 0.07 - 40 28 11 \, Lanasey Drive - from the intersection with Wood Haven Road to its cul-de-sac. .- ROANOKE COUNTY DEPARTMENT {)F COMMT:JNITY. BE.VELOE1.MENT Seekers Run . Acceptance of Lanasey, Driye into th~ Virginia\ Department of Transportation Secondary- System ACTION NO. ITEM NO. I-Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 Confirmation of appointment to the Blue Ridge Behavioral Healthcare Board AGENDA ITEM: SUBMITTED BY: Diane S. Childers Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Blue Ridge Behavioral Healthcare Board The Board of Directors of Blue Ridge Behavioral Healthcare recommends that Linda G. Manns be appointed to fill the remainder of the unexpired term of Roger Laplace, who has resigned. This three-year term will expire on December 31, 2007. It has been requested that confirmation of this appointment be placed on the consent agenda. STAFF RECOMMENDATION: It is recommended that the above confirmation of appointment to the Blue Ridge Behavioral Healthcare Board be confirmed. ACTION NO. ITEM NO. :J - \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 Request from the Department of Community Development to schedule a work session on September 13, 2005, to discuss the County's rural addition and private roads AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Anthony Ford, P.E. County Traffic Engineer Elmer C. Hodge ¿jI County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The work session will be an opportunity for staff of the Virginia Department of Transportation (VDOT) and Roanoke County to review the County's rural addition eligibility status. In particular, discussion will be held pertinent to possible changes to the County's current policy of allowing some roads to be built to private road standards; of particular interest are cluster subdivisions and PRDs (Planned Residential Developments). The potential revisions to current County policy are necessary, according to VDOT, to remain eligible to participate in VDOT's rural addition program. Attached for your review is a listing of the roads currently on the County's rural addition road program. 0'-/ RURAL ADDITION PRIORITY LIST (As presented in the FY 2005-11 Six-Yr Secondary System Construction Plan) FAMILIES PROBLEMS *ESTIMA TED YR ADDED ROAD DISTANCE SERVED SEEN COST TO LIST Hemlock Right-of-way and drainage easements (1 ) Ave. 1500' 6 required. Significant private property $249,000 1990 damage. (2) Raintree 2600' 15 Right-of-way and drainage easements $430,000 1990 Rd. required. Adjacent to Parkway. (3) Chestnut 500' 6 Right-of~way easements required. $100.000 1990 Mtn. Cr. (4 ) Southview 800' 5 Right·of·way easements required. $132,500 1991 Dr. (5) Williams 300' 6 Right-of-way easements required. $55,250 1991 Ave. (6) Lucado St. 700' 5 Right·of-way easements required. $116,000 1991 (7) Kathryn Dr. 790' 4 ROW required, stream crossing and $138,000 1992 difficult horizontal alignment. (8) Cowman 400' 4 ROW required, homes close to road. $83,000 1992 Rd. (9) Harmony 900' 8 Right-of-way and drainage easement $121,250 1993 Ln. required. (10) Alcoa Rd. 1109' 8 APCO lines, ROW required, $198,500 1993 Storm water Management. (11 ) Willow 3600' 4 ROW required, possible speculative $419,000 1994 Valley interest, Stormwater Management. (12) Falling 800' 3 Adjacent to Wolf Creek, ROW required, $110,250 1995 Creek Speculative Interest. (13) Rusty Rd. 300' 7 ROW required, steep terrain. sight $132,500 1995 distance problems. Crescent (14 ) Ln. 1000' 11 ROW required, Speculative Interest, $132,500 1995 Woodland utility relocation. Ln. (15) Riverview 1200' 5 ROW required, Speculative Interest. $154,350 1995 Rd. (16) Broyles Ln. 500' 10 Possible Citizen Participation. $5,500 1998 (17) Townsend 400' 5 Sight distance problems. $66.250 1998 Ln. (18) Deeriield 1000' 6 Private Property Damage, Drainage $83,000 1999 Road Concerns. (19) Leffler Ln. 650' 3 Drainage Concerns. $38,750 2000 (20) Dow Hollow 3000' 3 Widen, possible drainage concerns. $198,500 2000 Rd. Grey Fox (21 ) Ln./Uphill 2000' 11 Possible drainage/grade problems. $127,000 2000 Dr. (22) F ra n ce 900' 4 Speculative Interest, drainage issues $115,500 2003 Drive *The estimated cost is for construction of the road only. It does not include: Utility relocation, right-of-way. construction stakeout, engineering, or rock walls. The homeowner and/or Roanoke County are responsible for these costs. (Note: 05-06 costs increased approx. 5% from 04-05 costs) GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2005 Amount $11 ,808,285 Unallocated revenue 2005-2006 350,000 Balance at August 9, 2005 12, 158,285 M-' 0/0 of General Fund Revenues 7.570/0 7.79% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2005-06 at a range of 7.50/0-8.5% of General Fund Revenues 2005 - 2006 General Fund Revenues $156,020,489 7.5°k of General Fund Revenues $11,701,537 8.5% of General Fund Revenues $13,261 ,742 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge ê }1 County Administrator Approved By fv1 ~ ~ COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited Balance at June 30, 2005 Amount $5,268,848.06 7/26/2005 Appropriation for construction of new school warehouse (117,000.00) Balance at August 9, 2005 $5,151,848.06 $5,000,000 of this balance will be reserved for radio purchases in the planned CIP funding Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opporlunities.) Unaudited Balance at June 30, 2005 $1,416,838.00 7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00) Balance at August 9, 2005 $0.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge tfl County Administrator M-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2005-2006 Original Budget $100,000.00 Balance at August 9, 2005 $100,000.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge t II County Administrator M,L FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2005 FY 2005-2006 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2005-2006 Annual Capital Contribution County Schools Balance at August 9, 2005 2,000,000 (3,424,615) 524,000 300,000 300,000 $ 6,242,387 (900,615) 600,000 $ 5,941,772 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ê Jj County Administrator o z E Q) ....... t:: L{) o 0 c.0 OJ N 11::0> ........ t/) VJ .... :J t/) C> o :J (J-< Q.) ~ro -Co ~ C> .... c:: en .- _ ã) -- Q.) CO ~ ., ~ -g ..c >- en -C~~ ëu L. ..c o....,gE <J.) ~ . ëi5 (IJ«0::: o L. I- 0 £ ~ <J.) I o L. .....J CO L..J:: <J.)CfJ .J:: ð >- 1: ~ 8 ~I <J.) CO ,::£.J:: oCfJ c: ro o 0::: _c CO ~ +"'" 0 o E 1-« 'T"""' ": co L() 'T"""' r-: C'\I 0'> ~ 'T"""' ..q- ~ ..q- 'T"""' a a a a 'T"""' Ñ ..q- <J.) ê5 z I I c: co õ: en c: o :u <J.)- :::ã5 00 3: o -co... 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Q) c: Q) 0 ::JroQ)gQ) if)if)EL..£ '+-__ClJc.~ o~enc:.c "E c: æ .Q -c co ::J en ro Q) g 0 « 02 ro üroc..c Þ Q) .... c. en c:~o æ co Q) ::J E Q) .c 0æ .c~ ü 0 c: .... co Q)rvEL..E ~ u.. .::; S o C) c: .... $ æ:§W~~ ° CIJ Q) (J (J 0::: . X :5 ""C -c Q)Q),+-$2 .c Q) ° co ctJ ....£1i)ã5ã5 ~ '+- 0 L.. L.. ..co(J~L.. ""C Q) Q) c: Q) .æ~..c::co£ coCIJ....""CO .§. ~ M ffi ~ e:: ëñ ët)r- ~ c.. 0 en .- c.>.EQ)~o rn""Crn(J"E.c en::J£;e::J.... ~ù5 0 c.o~ :> .cc:O o þ.!: ° ~ o .- C).- Q) w ;:: C') ro ~ """') 0.. :9 .- (J 0 Q) oenI:.=C:.c l() co Q) c. co .... N Q) .c a..2 ~ ER-LL....COu...c en .!a :c E co .c Ü c: .c o """') :>. ..c "'C Q) ~ ·E .c ::J if) L.. o ro L.. ~ c: °E "'C « ~ c ::J o Ü C co ë;; Ow en « ('\ ACTION NO. ITEM NUMBER M-{o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: August 9,,2005. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of July 31 , 2005. SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: 0.00 0.00 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERCIAL PAPER SUNTRUST CAP 198,837.67 198,837.67 CORPORATE BONDS 0.00 0.00 GOVERNMENT: ALEXANDER KEY FED ALEXANDER KEY - Sub Acct SUNTRUST SUNTRUST-CAP 61,924,351.54 0.00 9,682,571.60 582,744.35 72, 189,667.49 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 13,388,149.67 13,388, 149.67 MONEY MARKET: ALEXANDER KEY FED ALEXANDER KEY - Sub Acet SUNTRUST SUNTRUST - CAP SUNTRUST - SWEEP WACHOVIA 12,283,355.01 0.00 301,605.00 4,728,812.08 7,914,237.68 2,359,522.86 27,587,532.63 TOTAL 113,464, 187.46 06/07/05 ACTION NO. O-lúlJ,) ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 2005 AGENDA ITEM: Joint work session with the Library Board to tour and discuss potential sites for a new library in South County SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Elmer C. Hodge ~ ;1+ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: We have realized the need for a new library in South County for many years. In the last three years, we have looked into leasing space as a possible solution. In 2002, we met with Tanglewood Mall to discuss moving the library there. In 2003-04, we met with realtors to discuss moving the library to the Ames building (now Kroger) in Cave Spring Corners. In both cases, it was not financially advantageous to enter into a long term lease arrangement. With the County's tax exempt status and good bond rating, it makes more sense for us to own the building at the end of a 20 year period, rather than to pay an equivalent lease for 20 years and own nothing at the conclusion of the lease. In the five year Capital Improvements Plan adopted by the Board, the South County library is currently funded with $1,416,838 in 2005-06. In future years, the adopted CIP includes an additional $600,000 in 2006-07, and another $600,000 in 2009-10. These funds will be used to purchase land and prepare the preliminary architectural and engineering (A&E) work on the library. At our meeting today we will tour the potential sites with the Library Board, as you requested. Following the tour, the Library Board will review with you their preliminary rankings. These rankings are based upon ten selection criteria. I would like to further stratify the projects into those that are "do-able" (Tier 1) and those that may have greater challenges (Tier 2). Examples of reasons to put a parcel in Tier 2 are: (1) the owner is not currently willing to sell; (2) the property is currently under contract to someone else; or (3) the property has more access or site development costs involved. 1 0- f ( ~. '\, ~ ¡'-~ The parcels that I would rank as Tier 1 ("do-able") are: · Parker site · Finney site · Vandelinde site · Merriman site The parcels that I would list as Tier 2 (less "do-able") are: · Delta Dental site · Peery & VA Tech site · Certified Medical/Waldrop site · Shepherd site · Evangel Foursquare site · Jamison site We are also open to any other sites that you may know of to add to this list. Where do we go from here? It is important to keep the momentum moving on this project. We would like the Board to reach a consensus on the top sites, and authorize us to negotiate further on those sites. We would also like authorization to procure an A&E firm to prepare a more detailed evaluation of the selected top sites. We estimate that this additional work will cost approximately $25,000, and provide us the necessary information for the next step. We should be able to return to the Board in January 2006 with a final recommendation. SUMMARY OF INFORMATION: The Library Board will meet with the Board of Supervisors in a joint session. The Library Board and County staff were asked by the Board of Supervisors, in a work session on June 14, 2005, to evaluate sites in South Roanoke County for a new library, based upon certain criteria. At this time, the Board and the Library Board and County staff will take a tour of the potential sites. You will be presented with a book containing detailed maps and descriptions of the property as you leave on the tour. After the tour, we will return for dinner and discuss the sites in more detail. Our desired outcome from the work session is to: 1. Come to a consensus on the priority of the sites, and pick several top sites. 2. Add any other sites to the list that are of interest to the Board. 3. Authorize staff to negotiate further on the selected sites; and if successful, bring options to purchase back to the Board for approval. 4. Authorize staff to procure an A&E firm to prepare a more detailed evaluation of the selected sites. 2 ACTION NO. ITEM NO. ()-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August9,2005 AGENDA ITEM: Work session to discuss possible funding for the Art Museum of Western Virginia Elmer C. Hodge ltl County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for the Board and staff to discuss the possibility of participating in the funding for the new Art Museum of Western Virginia. The representatives from the museum, business community, and Virginia Tech have asked for our participation, as well as that of other valley governments. Georganne Bingham, Executive Director of the Art Museum, has placed a high priority on the use of the new museum for education and outreach. They want this to be a resource for school students, and they are also reaching out to artists and other agencies to make this facility more than a place for displaying beautiful art. We have discussed with the County schools whether this would be useful to our students, and the schools are preparing a list of services that could be offered by the museum that would be beneficial to the County. Representatives of the Art Museum and Roanoke County Schools will be present at the meeting to explain this matter more fully. If there is sufficient benefit to the County, the Board may wish to participate in some form in the funding for the museum. If so, we will bring this matter back to the Board at the August 23 meeting with a list of County school requirements to be included in an agreement with the Art Museum. Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 2005 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.