HomeMy WebLinkAbout9/13/2005 - Regular
Roanoke County
Board of Supervisors
Agenda
September 13, 2005
Good afternoon and welcome to our meeting for September 13, 2005. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public
hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from
this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The
meetings are now closed-captioned. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Pastor Bill Booth
Vinton Baptist Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of appreciation to Daniel W. Brown for his service as
Superintendent of the Blue Ridge Parkway
2. Recognition of the Roanoke County Police Department for receiving the
following national and state awards:
(a) First place in the 2004 National Law Enforcement Challenge
(b) First place in the 2004 Virginia Law Enforcement Challenge
(c) Underage Alcohol Prevention Award
3. Proclamation declaring the month of September 2005 as National
Preparedness Month in the County of Roanoke
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D. BRIEFINGS
1. Briefing to provide an update on the public safety building project. (Dan
O'Donnell, Assistant County Administrator)
E. NEW BUSINESS
1. Request to adopt a resolution establishing the National Incident Management
System (NIMS) as the County of Roanoke's standard for incident
management. (Rick Burch, Chief of Fire and Rescue; Ray Lavinder, Chief of
Police)
2. Allocation of revenue sharing funds for fiscal year 2005-2006. (Anthony Ford,
Transportation Engineering Manager)
3. Request to approve a Plan for K-12 Education Partnership between Roanoke
County and the Art Museum of Western Virginia for students and teachers in
the amount of $200,000 per year for up to ten (10) years. (Elmer C. Hodge,
County Administrator)
F. FIRST READING OF ORDINANCES
1. First reading of an ordinance amending Section 2.7. Reimbursement of
Expenses Incurred for Emerqency Response of the Roanoke County Code
providing for an increase in the flat fee from $100 to $250. (Paul M.
Mahoney, County Attorney)
G. SECOND READING OF ORDINANCES
1. Second reading of an ordinance approving the second amendment to the
intergovernmental agreement for joint public safety radio system to authorize
hiring a consultant for re-banding of the 800 MHz system. (Paul Mahoney,
County Attorney)
2. Second reading of an ordinance amending a lease with Ohio State Cellular
Phone Company, Inc. for a communications antenna tower at Catawba Fire
Station, Catawba Magisterial District. (Anne Marie Green, Director of General
Services)
H. APPOINTMENTS
1. Building Code Board of Adjustments and Appeals (Fire Code Board of
Appeals)
2. Capital Improvement Program (CIP) Review Committee (Appointed by
District)
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3. Economic Development Authority
4. Grievance Panel
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Resolution of appreciation upon the retirement of Carolyn A. Johnson,
Sheriffs Office, after twenty-five years of service
2. Request from the Sheriff's Office to accept and appropriate grant funds in the
amount of $5,088 for the purchase of bulletproof vests
3. Request from the schools to appropriate an increase in the Carl Perkins and
state equipment entitlements for career and technical education in the amount
of $17,231.84
4. Request from the schools to appropriate grant funds in the amount of $1,500
from the Virginia Commission for the Arts
5. Request from the schools to appropriate supplemental technology grant funds
in the amount of $20,214.53
6. Request from the Police Department to accept and appropriate a Division of
Motor Vehicle mini-grant in the amount of $3,000
7. Acceptance of a portion of Innsbrooke Drive into the Virginia Department of
Transportation Secondary System
8. Request from the Fire and Rescue Department to accept and appropriate
grant funds in the amount of $69,147.50 from the Virginia Department of
Health for the purchase of two ambulances
9. Request from the Fire and Rescue Department to accept and appropriate
grant funds in the amount of $6,828 from the Virginia Department of Health
for the purchase of extrication equipment
10. Request to accept the donation of a new variable width drainage easement
across property of Will J. Ross and Carol L. Greenwood, Villas at Castle Rock
Subdivision, Windsor Hills Magisterial District
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11. Request to accept the donation of a new 15 foot and variable width public
utility easement across property of Scarlet H. Hensley, Lot 13A of the Villas at
Castle Rock Subdivision, Windsor Hills Magisterial District
12. Request to adopt a resolution endorsing the candidacy of Wanda C. Wingo to
serve as the Region 11 representative on the Virginia Association of Counties
Board of Directors
J. REQUESTS FOR WORK SESSIONS
K. REQUESTS FOR PUBLIC HEARINGS
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Future Capital Projects
5. Jail Study Costs Report
6. Proclamation signed by the Chairman
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph P. McNamara
2. Joseph B. "Butch" Church
3. Michael A. Wray
4. Richard C. Flora
5. Michael W. Altizer
O. WORK SESSIONS
1. Work session with Eldon James and Associates, Roanoke County legislative
liaison, to consider initiatives for the 2006 session of the Virginia General
Assembly. (Paul Mahoney, County Attorney)
2. Work session to discuss the County's rural addition authority status and its
relation to private road standards. (Arnold Covey, Director of Community
Development; Anthony Ford, Transportation Engineering Manager)
3. Work session to provide an update on Roanoke Valley Greenways. (Liz
Belcher, Roanoke Valley Greenway Coordinator)
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P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (30)
discussion of the terms or scope of a public contract where discussion in open
session would adversely effect the bargaining position or negotiating strategy of
the County, namely an agreement with the City of Roanoke concerning regional
fire and rescue service delivery; and Section 2.2-3711 A (5) discussion
concerning a prospective business or industry where no previous announcement
has been made.
Q. CERTIFICATION RESOLUTION
R. ADJOURNMENT TO MONDAY, SEPTEMBER 26,2005 AT 5:15 P.M. FOR THE
PURPOSE OF A JOINT MEETING WITH THE ROANOKE COUNTY SCHOOL
BOARD, SCHOOL ADMINISTRATION BUILDING, 5937 COVE ROAD,
ROANOKE, VIRGINIA.
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ACTION NO.
ITEM NO. ~ - \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Resolution of appreciation to Daniel W. Brown for his service
as Superintendent of the Blue Ridge Parkway
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
ElmerC. Hodge ~ Ifcrl~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Dan Brown retired as Superintendent of the Blue Ridge Parkway on August 1, 2005, after
having served with the National Park Service for thirty-six years. During his five years as
Superintendent of the Parkway, Mr. Brown worked to improve cooperative relationships
with localities and area organizations which support preservation of the Parkway. In
addition, Mr. Brown was instrumental in drawing attention to the need to preserve Parkway
views and worked closely with Scenic America to designate a section of the Blue Ridge
Parkway corridor as a "Last Chance Landscape".
We are pleased that Mr. Brown will attend the meeting to accept the resolution in
appreciation for his service as Superintendent of the Blue Ridge Parkway.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 13, 2005
RESOLUTION OF APPRECIATION TO DANIEL W. BROWN FOR
HIS SERVICE AS SUPERINTENDENT OF THE BLUE RIDGE
PARKWAY
WHEREAS, Daniel W. Brown retired on August 1, 2005, after thirty-six
years with the National Park Service, having served as Superintendent of the Blue
Ridge Parkway for the past five years; and
WHEREAS, Mr. Brown began his career as a seasonal park ranger at the
National Military Park in Gettysburg, Pennsylvania; and also served as Superintendent
of the Fort Pulaski National Monument in Savannah, Georgia; Superintendent of the
Chickamauga and Chattanooga National Military Park; manager of the Natchez Trace
Parkway in Mississippi, Alabama, and Tennessee; and Deputy Regional Director for the
Southeast Region; and
WHEREAS, Mr. Brown was instrumental in drawing state and regional
attention to the need to preserve Parkway views in the Roanoke vicinity by working with
Scenic America which designated a twenty-eight mile section of the Roanoke Valley as
a "Last Chance Landscape"; and
WHEREAS, Mr. Brown improved cooperative relationships and
collaborations between the Parkway's eight major partner groups; forged a new alliance
with the Western Virginia Land Trust; and supported the Friends of the Blue Ridge
Parkway's efforts to implement plantings along the Parkway corridor and the Blue Ridge
Parkway Association's initiative to have the Parkway in Virginia designated an AII-
American Road; and
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WHEREAS, during Mr. Brown's tenure, he supervised construction of the
Blue Ridge Music Center which showcases mountain music, encourages travel and
tourism, and contributes to the economy of Southwest Virginia; and
WHEREAS, Mr. Brown encouraged communication and cooperation with
Roanoke County on areas of mutual interest and concern which included the Visitor's
Center at Explore Park, Mason's Crest subdivision, adjacent rights-of-way and critical
view sheds.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, on its own behalf and on behalf of the citizens of Roanoke
County, does hereby extend its sincere appreciation to DANIEL W. BROWN for his
contributions to the County during his tenure as Superintendent of the Blue Ridge
Parkway; and
FURTHER, BE IT RESOLVED that the Board of Supervisors does hereby
extend its sincere best wishes to Mr. Brown in his future endeavors.
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ACTION NO.
ITEM NO.
C.~d
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Recognition of the Roanoke County Police Department for
receiving the following national and state awards:
(a) 2004 National Law Enforcement Challenge
(b) 2004 Virginia Law Enforcement Challenge
(c) Underage Alcohol Prevention Award
Elmer C. Hodge [-H
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Police Department has received three state and national awards for
traffic safety initiatives. These awards recognize the use of traffic safety initiatives in the
areas of speed, occupant protection, and impaired driving and measure both enforcement
and education.
The department placed first in the 2004 Virginia Law Enforcement Challenge in the
Municipal 5 category for departments with 76 - 125 officers. In addition, the department
also received the Underage Alcohol Prevention Award in recognition of its efforts to focus
attention and enforcement on those persons under 21 years of age. This award
recognizes an individual department regardless ofthe size of the department. Both awards
were presented by the Virginia Association of Chiefs of Police.
The Police Department also placed first in the 2004 National Law Enforcement Challenge
in the Municipal 5 category for departments with 101 - 250 officers. The department will
receive this national award from the International Association of Chiefs of Police on
September 27.
Chief Ray Lavinder will attend to receive the recognition. Also expected to attend are
Assistant Chief Donna Furrow, Sergeant Tim Wyatt, and Lieutenant David McMillan.
('.-,-)
(ÞuutP of l\omtoke
CERTIFICATE OF RECOGNITION
AWARDED TO
Roanoke County Police Department
for p~acing first in the 2004 State and National Law Enforcement Challenge
and for receiving the Underage Alcohol Prevention Award
· The Roanoke County Políce Department has received first place awards at the state
and national levels of the 2004 Law Enforcement Challenge sponsored by the
Association of Chiefs of Police.
· The Law Enforcement Challenge awards recognize the use of traffic safety initiatives in
the areas of speed, occupant protection, and impaired driving. The initiatives are also
measured for both enforcement and education.
· The Police Department also received the Underage Alcohol Prevention Award for its
efforts to focus attention and enforcement on persons under 21 years of age.
· The Board of Supervisors wishes to congratulate the Roanoke County Police
Department for receiving these awards and commends the department for its dedication
to the well-being of all citizens.
Presented this 13th day of September 2005 ~
l' n' 14 .
Michael W. Altizer, Chairm
\Yt~C\. W
Michael A. Wray, Vice-Chairm~
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Richard C. Flora
)£~-
oseph P. McNamara
ACTION NO.
ITEM NO.
C-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Proclamation declaring September 2005 as National
Preparedness Month in the County of Roanoke
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge trl
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
National Preparedness Month is a nationwide effort held each September to highlight the
importance of emergency preparedness; to promote individual involvement through events
and activities across the nation; and to encourage Americans to prepare for emergencies in
their homes, businesses, and schools.
National Preparedness Month is being co-sponsored by the U.S. Department of Homeland
Security and the American Red Cross. Throughout September, the U.S. Department of
Homeland Security and the American Red Cross will work with a wide variety of
organizations, to encourage all Americans to take some simple steps to prepare for
emergencies including getting an emergency supply kit, making a family emergency plan,
being informed about different threats, and getting involved in preparing their communities.
We would like to proclaim September 2005 as Roanoke County National Preparedness
Month and encourage citizens to participate in emergency planning activities at home,
work, and school. Representatives from the Roanoke County Fire and Rescue and Police
Departments will be present to accept the proclamation.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 13, 2005
PROCLAMATION DECLARING THE MONTH OF SEPTEMBER
2005 AS NATIONAL PREPAREDNESS MONTH IN THE COUNTY
OF ROANOKE
WHEREAS, National Preparedness Month creates a significant
opportunity for every American to learn more about ways to prepare for all types
of emergencies from potential terrorist attacks to natural disasters; and
WHEREAS, all citizens have a responsibility to contribute to their own
safety and security as part of a larger national preparedness effort to prevent,
respond to and recover from unexpected emergencies and disasters; and
WHEREAS, all Americans can greatly reduce the potential for death,
injury and property loss by taking a few simple steps - putting together a disaster
kit, making an emergency plan, and keeping informed; and
WHEREAS, citizen preparedness activities are supported by a wide range
of initiatives including Virginia Corps, Citizen Corps, Community Emergency
Response Team (CERT) training, Neighborhood Watch, and on-going public
education campaigns focused on crime, health and fire safety activities and
others; and
WHEREAS, the combined activities of local, state and federal agencies
working in partnership with an informed and ready private sector and citizenry
can translate the fear of unexpected emergencies and disasters into proactive
preparedness that improves the lives, safety and security of all citizens;
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NOW, THEREFORE, WE, the Board of Supervisors do hereby
proclaim the month of September 2005 as NATIONAL PREPAREDNESS
MONTH in the County of Roanoke; and
FURTHER, we call upon the citizens of Roanoke County to
recognize the importance of preparing for all potential emergencies, and to
celebrate this month with appropriate events, activities, and preparedness
programs.
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ACTION NO.
ITEM NO. ibJ
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Briefing to provide an update on the public safety building
project
SUBMITTED BY:
Dan O'Donnell
Assistant County Administrator
Elmer C. Hodge ~ !I~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff would like to take this opportunity to brief the Board of Supervisors and the public on
the status of the Public Safety Building project. We would like to cover three specific
issues:
1. The Auger Cast Piles have been installed successfully and the foundation work has
begun. The project is still on time and on budget.
2. In order to remove a potentially dangerous sight distance problem, a knoll in the road is
being removed and Cove Road will be closed for about two weeks directly in front of the
project. This work is scheduled to begin on September 12. Notification of the
community has been done, but we would like to reinforce this information in a televised
briefing.
3. We would like to present new renderings to the Board as we are considering changing
the color of the building from yellow brick to the more traditional red brick. We believe
the red brick fits in with the surrounding buildings better and is more pleasing to the eye.
All of these issues will be discussed with the use of a power point presentation to show
photographs of the construction project, a map of the area of Cove Road to be closed, and
the two alternative building color concepts.
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ACTION NO.
ITEM NO.
~ - \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request to adopt a resolution establishing the National Incident
Management System (NIMS) as the County of Roanoke's
standard for incident management
SUBMITTED BY:
Richard E. Burch
Chief of Fire and Rescue
Ray Lavinder
Chief of Police
Elmer C. Hodge (;j...t.-'W1' fI~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
The National Incident Management System (NIMS) was developed by the Secretary of
Homeland Security following a Presidential directive issued on February 28, 2003. The
intent of NIMS is to provide a consistent nationwide approach for federal, state and local
governments to work together in preparation, prevention, response and recovery of
disasters regardless of the cause, size or complexity. The benefits of the NIMS system
include:
· Standardized organizational structures, processes and procedures
· Standards for planning, training and exercising, and personnel qualification standards
· Equipment acquisition and certification standards
· Interoperable communications processes, procedures and systems
· Information management systems
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. Supporting technologies - voice and data communications systems, information
systems, data display systems and specialized technologies.
One of the immediate areas to be addressed is a standard Incident Command System
(ICS) that can be built upon with common terminology if a situation escalates beyond local
or state resources. Additionally, several federal funded programs will only be eligible if
NIMS is in place. These include county-wide grant programs as well as federal assistance
programs after a disaster.
FISCAL IMPACT:
The amount of funds to implement NIMS will be minimal and include delivery of training
programs. If not approved, the fiscal impact will be significant as various federal funding
streams will not be accessible.
AL TERNA TIVES:
1. Adopt the resolution establishing the National Incident Management System (NIMS) as
the County of Roanoke's standard for incident management.
2. If NIMS is not adopted as the County's standard for incident management, there will be
a significant fiscal impact due to the loss of federal grant funding.
STAFF RECOMMENDATION:
Staff recommends Alternative 1, adoption of the National Incident Management System as
the County of Roanoke's standard for incident management.
E-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 13, 2005
RESOLUTION ADOPTING THE NATIONAL INCIDENT MANAGEMENT
SYSTEM (NIMS) AS THE COUNTY STANDARD FOR INCIDENT
MANAGEMENT
WHEREAS, the President of Homeland Security Directive (HSPD) -5, directed
the Secretary of the Department of Homeland Security to develop and administer a
National Incident Management System (NIMS), which would provide a consistent
nationwide approach for Federal, State, and local governments to work together more
effectively and efficiently to prevent, prepare for, respond to and recover from domestic
incidents, regardless of cause, size or complexity; and
WHEREAS, the collective input and guidance from all Federal, State, and local
homeland security partners have been, and will continue to be vital to the development,
effective implementation and utilization of a comprehensive NIMS; and
WHEREAS, it is necessary and desirable that all Federal, State, and local
emergency agencies and personnel coordinate their efforts to effectively and efficiently
provide the highest levels of incident management; and
WHEREAS, to facilitate the most efficient and effective incident management it is
critical that Federal, State, and local organizations utilize standardized terminology,
standardized organization structures, interoperable communications, consolidated
action plans, unified command structures, uniform personnel qualification standards,
uniform standards for planning, training, and exercising, comprehensive resource
management, and designated incident facilities during emergencies or disasters; and
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WHEREAS, the NIMS standardized procedures for managing personnel,
communications, facilities and resources will improve the County's ability to utilize
federal funding to enhance local agency readiness, maintain first responder safety, and
streamline incident management processes; and
WHEREAS, the Incident Command System components of NIMS are already an
integral part of various County incident management activities, including current
emergency management training programs; and
WHEREAS, the National Commission on Terrorist Attacks (9-11 Commission)
recommended adoption of a standardized Incident Command System.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the National Incident Management System (NIMS) is established
as the County standard for incident management.
2
ACTION NO.
ITEM NO.
E-Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Allocation of revenue sharing funds for fiscal year 2005-2006
SUBMITTED BY:
Anthony Ford, P.E.
Transportation Engineering Manager
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
The reduced level of funding provided this year is the result of the Commonwealth
Transportation Board's (CTB) expansion of this program to include cities and towns.
Despite the fact that the overall funding allocation was increased, the County did not
receive $127,540 of the $500,000 total funding which was requested.
The Board may wish to consider adding a request to increase funding for the revenue
sharing program as part of their 2006 legislative initiatives. Eldon James and Associates,
the County's legislative liaison, will be present at the meeting for a work session to discuss
legislative initiatives.
SUMMARY OF INFORMATION:
Roanoke County has received verbal notice from the Salem Residency of the Virginia
Department of Transportation (VDOT) that VDOT staff has submitted a board report to the
Commonwealth Transportation Board (CTB) requesting approval of allocations for the fiscal
year 2005-2006 revenue sharing program. This approval is subsequent to the County's
request to participate in the 2005-2006 revenue sharing program (Board of Supervisor s
Action No. A-1221 04-12, Item No. S-1 (b)).
This year the revenue sharing program was made available to cities and towns, in addition
to counties, with an increase in available statewide matching funds from $15 million to $50
million, and an increase in the maximum state participation to $1 million per locality. Even
with the increased funding, Roanoke County did not receive the full allocation that was
requested ($500,000). This reduction in matching funds is due to the increased number of
cities and towns that participated in the revenue sharing program this year and the
requested funds exceeding the available funds.
1
E-~
Roanoke County will only receive $372,460 of the $500,000 matching funds that were
requested from the state. That is a difference of $127,540 in state matching funds.
(Please note that these figures are subject to change upon CTB approval. The CTB should
take action in the middle of September.)
Rather than reducing the amount allocated to each of the 13 projects included in the
County's FY 2005-2006 revenue sharing program, staff reduced the amount allocated to
Hardy Road, Rte 634 (Priority Project #15 in the FY 2005-11 secondary system
construction program) to cover the disparity in funds. This money was previously allocated
to Hardy Road in the FY 2005-06 revenue sharing program to enable this project to stay in
the six-year plan (VDOT mandates that projects must have a certain percentage allocated
to it to remain in the plan). The reduction in funds for the Hardy Road project will be made
up by re-allocating funds, some $255,080, that were previously allocated to the Shadwell
Road project (Priority Project #13 in the FY 2005-11 secondary system construction
program), thereby allowing the Hardy Road project to stay somewhat on schedule and to
remain in the six-year plan. Staff feels that funds can be temporarily taken from the
Shadwell Road project at this time because of the indefinite time frame and irresolute
nature of the project (e.g., adjoining property issues, prospective buyer/developer input,
etc.).
Therefore, the FY '05-06 revenue sharing program will be $744,920 in total (including
County matching funds and state matching funds); as opposed to the $1 million program
initially anticipated. Of the $500,000 County funds that was approved to be allocated to the
FY '05-06 program by the County Board of Supervisors (BOS Action No. A-122104-12,
Item No. S-1 (b)), $127,540 is unmatched by state funds and will not be allocated to the FY
'05-06 Program. Those unmatched dollars will be retained/rolled over in the Community
Development budget to be used as County matching funds in future revenue sharing
programs.
The following is a list of the projects included in the '05-06 Revenue Sharing Program and a
breakdown of the funding allocations that Roanoke County requested versus what is
presented in the the board report filed by VDOT staff to the Commonwealth Transportation
Board. Please note that the Hardy Rd project is only one that has been altered; the funding
remains the same for the remaining 12 projects:
2
aDs REQUESTED
DEC. '04
PRESENTED TO eTa
AUG. '05
\ -u.... .......
C <0
Road County State County State
Name & Match Match Match Match
Rte. #: Location: Desc. of Prop. Work: ($) ($) ($) ($)
Near
Girard Dr, intersection of Replace existing 52" pipe wI 50,000 50,000 54000 50,000
Rte 1521 Hammond Ln, double 48" pipe
Rte 1522
Farmington Near Drainage pipe under
intersection wI Farmington appears to be
Dr, Rte Cave Spring undersized; install box 25,000 25,000 25,000 25,000
1652 Ln. Rte 1573 culvert
Farmington Adjacent to Culverts inadequate, replace
Dr, Rte 3523 wI box culvert of adequate 75,000 75,000 75,000 75,000
1652 Farminqton Dr size
Approx. 0.13 Existing culverts undersized,
mi north of
Miller Cove intersection will not carry flow; replace 15,000 15,000 15, 000 15,000
Rd, Rte 620 with Newport with adequate sized culverts
Rd (Rte 624) and rebuild approaches.
Olsen Rd, Near Sight distance improvements
intersection wI 20,000 20,000 20,000 20,000
Rte 1832 Bobby Dr needed
At into of Improve drainage around
Colonial Av, Colonial Av & 3671 Colonial Av; runoff
Rte 720 Lanewood Dr from VDOT r-o-w has no 6,000 6,000 6,000 6,000
Rte 1632 discharge point; ponds in
yard; floodinq has occurred
Friendship From into wI
Ln, Rte Plantation Rd Road repairs, overlay 11,393 11,393 11,393 11,393
1895 to dead-end
Intersection wI
Fall Rd, Rte Lofton Rd to Mill and overlay 4,520 4,520 4,520 4,520
1340 into wI
Tamarack Tr
Roa. City limits
Lofton Rd, to .06 mi. East Mill and overlay 28,753 28,753 28,753 28,753
Rte 1345 of Rte 1344,
Sharmar Rd
Tamarack From into wI
Tr, Rte Fall Rd to Mill and overlay 16,991 16,991 16,991 16,991
dead-end,
1342 both directions
Luwana Dr, From into wI
Farmington Dr Mill and overlay 8,559 8,559 8,559 8,559
Rte 1543 to dead end
Longhorn From into wI
Rd, Rte Castle Rock Rd Mill and overlay 27,690 27,690 27,690 27,690
1688 to dead end
-
.II!:_ _ ' I " .. ~ -
Total.
500,000
FISCAL IMPACT:
No additional County funding required.
3
500,000 372,460 372,460
~-~
ALTERNATIVES:
1. Approve reallocation of $255,080 from Shadwell Road project (Priority Project #13 in
the FY 2005-11 secondary system construction program), thereby allowing the Hardy
Road project to remain in the six-year plan.
2. Do not approve the reallocation of $225,080 from Shadwell Road project (Priority
Project #13 in the FY 2005-11 secondary system construction program); remove Hardy
Road from the six-year plan.
STAFF RECOMMENDATION:
Staff recommends Alternative 1 .
4
ACTION NO.
ITEM NO.
E ~
- .:}
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request to approve a Plan for K-12 Education Partnership
between Roanoke County and the Art Museum of Western
Virginia for students and teachers in the amount of $200,000
per year for up to ten (10) years
Elmer C. Hodge ~ j-f ~
County Administrator
SUBMITTED BY:
SUMMARY OF INFORMATION:
At the August 9, 2005, work session, it was the consensus of the Board to support the
development of an art instructional program for grades K-12 in partnership with the new Art
Museum of Western Virginia, Virginia Tech, and other area universities. Georganne
Bingham and the Art Museum staff have met regularly with an Education Committee to
determine the needs of public school teachers and students. The result is a plan that will
be beneficial to county students and teachers, creating educational programs that will be
operated under an advisory board of school superintendents from participating localities,
similar to the way the Governor's School operates.
Attached is the "Plan for K-12 Education Partnership" from the Art Museum of Western
Virginia. This plan is based on a proposal from Roanoke County Schools. We will work
with the Museum, the universities, and Roanoke County Schools to further define the
program and put it into place. As described in the plan, the educational partnership
between the schools and the Art Museum would include a regional specialty high school for
the visual arts, an art and literacy program for kindergarten and first grade, and teacher
training. The Art Museum will work with the valley localities to structure the program.
Beyond simply learning about and viewing art, students will benefit from hands-on activities
such as sculpture and photography (see attachment#2 for details on some current youth
programs). Teacher training would be provided in conjunction with seven universities
(Ferrum College, Mary Baldwin College, Hollins University, Radford University, Roanoke
College, University of Virginia and Virginia Tech).
The Art Museum is building international partnerships with other museums, universities,
and research institutions centered on technology and art, resulting in the creation and
dissemination of new content and methods. Central to these partnerships is the close
relationship between Virginia Tech and the Art Museum, and the inclusion of a CAVE - a
three-dimensional computer animated virtual environment accessible as an immersive
E-3
experience at the Art Museum and through desktop computers. The CAVE will enable
students to explore works of art in ways otherwise impossible.
The Art Museum will be a resource for area artists as well as students and teachers. This
broadens the scope of the Museum's mission beyond that of a place for the display of
artwork. The museum recognizes the region as a place where a variety of talented artists
choose to live and work, adding to the quality of life in this area and furthering our
economic development efforts.
If approved, project support from Roanoke County will begin July 2006. Programs need to
be tested and well underway before the new facility opens in the fall of 2007. Schools and
localities will have the opportunity to be involved extensively in the plans. Resources are
needed for the increased staff and materials required to develop, implement, and
continuously evaluate and refine the new programs. Roanoke County funds would act as
seed money at the beginning of the project and would be leveraged through grants and
other funds.
In order to support this program on an ongoing basis, it is recommended that we contribute
$200,000 a year for up to a ten (10) year period. This contribution will begin with the 2006-
07 budget cycle, and the funds would be set aside in escrow to be drawn down as services
are provided to county students and teachers. In summary, these services are to include:
1. County students will be afforded an opportunity for free admission to the Art
Museum and participation in its programs;
2. County teachers will have access to the Art Museum and its resources;
3. School administration will be included in the development and governance of
a new regional specialty high school for the visual arts.
If the Board approves the "Plan for K-12 Education Partnership," County staff will work with
the Art Museum to prepare a contract and submit it to the Board for approval at a future
meeting.
FISCAL IMPACT:
The County will make a commitment of $200,000 a year for up to ten (10) years, beginning
after June 30, 2006. This amount will be included in future budgets, and the program will
be reviewed for its effectiveness on an annual basis.
STAFF RECOMMENDATION:
Based on the consensus reached at the 8/9105 work session, staff would like authorization
to proceed with the preparation of a contract with the Art Museum of Western Virginia to
provide educational programming for the County as outlined in the "Plan for K-12
Education Partnership." This contract would be submitted for Board approval at a future
meeting. The program will be evaluated by the County and County Schools annually and
will provide the basis for funding for each year's budget.
(- -~
.J
Plan for K-12 Education Partnership
Between Roanoke County and the Art Museum of Western Virginia
The following programs are proposed in accordance with the initial proposal submitted to the Art
Museum by Roanoke County school administrators and previous conversations with school
officials. They reflect the shared commitment of the Roanoke County Public Schools and the Art
Museum to improving K-12 public education, providing new opportunities in the arts,
maximizing community resources, and working together to create innovative programs that
encourage learning in comprehensive and accountable ways.
Specialty high school for the visual arts
The Art Museum would collaborate with Roanoke County and other area school systems to
create a regional specialty high school for the visual arts. The school would be governed by the
participating superintendents and would feature a curriculum developed by school administrators
and teachers in partnership with Art Museum staff and their consultant, Sonnet Takahisa,
founder of the New York City Museum School.
Students and their teachers will be able to take advantage of the Art Museum's resources,
including the permanent collection, temporary exhibitions, studio space, visual resources and
primary documents in the archives, and access to museum staff and their expertise. The specialty
school will have an even greater impact when the new Art Museum facility opens and students
will be able to work with the immersive virtual reality environment and high-speed optical
networking for distance learning in all galleries and public spaces. With Virginia Tech's
participation, the resulting connectivity through new learning technologies will enable students
to link to peers and experts across the Commonwealth and the world.
We anticipate planning and setting up the school during the 2005-2006 academic year, and we
hope to open with a limited schedule of classes in the fall of 2007. Per the County's request, ten
slots would be reserved, with no charge for tuition, for Roanoke County students. We will work
with school officials to envision exactly what the school would look like, and we need help from
you to create a budget for the project.
E~3
Art and literacy program for kindergarten and first grade
The Art Museum will send an educator to every kindergarten and first grade classroom in
Roanoke County for a program combining art and literacy that is geared to the Virginia
Standards of Learning. Each class also will be invited to the Art Museum for a visit at no charge.
Although the classroom visits can stand alone, they will be coordinated with the museum visits
so that the two are mutually reinforcing. The classroom and museum visits will build upon the
art and literacy pilot program tested this year that was developed with input from Lorraine
Lange, as well as from Pamela Murray of Mary Baldwin College, and Sonnet Takahisa.
~..
(\~
.'"
Because we feel strongly that interacting with children once or twice a year will not have the
substantive effect that the New York City Museum School and others have demonstrated is
possible, we will make sure that the teachers have materials to continue with the art and literacy
program throughout the year, if they have time and choose to do so. We will provide curriculum
materials for the teachers and work with them on an individual basis, making additional
resources available and disseminating lesson plans created by teachers. Multi-visit options also
can be worked out with interested schools. The Roanoke County elementary art teachers would
play an important role in working with Art Museum staff to refine the program and determine the
best format for the schools. Art Museum staffwill design and carry out a protocol for measuring
the effects of the program. The ten-year commitment will enable us to monitor results
continually to make sure the program meets teachers' needs and to measure the impact over time.
Teacher training
When we met with the superintendents and instructional leaders from area school systems, we
learned that teacher training was a top priority. The Art Museum, in partnership with the
Roanoke Higher Education Center and seven universities (Ferrum College, Mary Baldwin
College, Hollins University, Radford University, Roanoke College, University of Virginia and
Virginia Tech), has already begun to develop a comprehensive approach that reaches teachers in
training as well as teachers in the classroom.
The teacher training initiative in collaboration with the Roanoke Higher Education Center
combines the universities' expertise in teacher training and the musewn model oflearning
pioneered by the New York City Museum School and other nationally-acclaimed organizations
to create a new model for teaching across the curriculum. The model is being tested this year
through several small-scale programs with the universities and through in-service opportunities
planned by the project committee. Key instructional leaders from area school systems are also
providing input, and we expect to hold in-service workshops for first-year teachers and their
mentors this fall.
-
E-3
YOUTH
PROGRAMS:
Yomì:'; Curators
Program
SUNTRUST SCULPTURE COURT
The Young Curators Program provides
teens with the extraordinary opportu-
nity to gain a behind-the-scenes view
of the workings of an art
museum and to plan an art
exhibition. Classes meet
weekly and will resume in
September. Scholarships
are available to assist stu-
dents in need. For more
information or course fees,
please contact Susannah
Koerber, Chief Curator, at
(540) 224-1222.
:,., -
-
Guilty: by Youth?
This past spring, the Young Curators
opened their first exhibition, Guilly. bV
Youth). on view April 22nd through
May 26th at TAPestry Gallery, courtesy
of TAP Roanoke The exhibition, which
featured the work of seven high school
artists from Roanoke County, was
intended to start a dialogue about age-
ism with a focus on how young people
are viewed, valued, and treated in
society. The Young Curators worked on
the exhibition for most of the school
year. learning how a museum func-
tions and then performing those tasks
themselves, from fundraising to install-
ing the show. The opening was a big
hit with 175 people in attendance This
summer, the group will be selecting
new Senior Curators, bringing on new
members and training them, and begin-
ning preparations for their November
exhibition and a show in the spring. For
more information, please contact Chris
Nail, Head of Young Adult Programs, at
(540) 342-5760.
Young Critics Progcam
SUNTRUST SCULPTURE COURT
Roanoke has a vibrant art scene that
artists and art patrons alike want rec-
ognized and reviewed. This class pro-
vides the skills and access necessary
for these new opportunities to publish
art criticism and gallery reviews.
Participants will meet 'ocal and
regional artists, discuss "the trade"
with nationally recognized art crit-
ics, visit a variety of exhibitions, and
speak with curators. Artistic ability is
not necessary, but an interest in art
writing, and debate is encouraged.
_Art Museum of Western Virginia
Classes meet weekly and will resume
in the fall in September. Scholarships
are available to assist students in
need. For more information, please
contact Chris Nail, Head of Young Adult
Programs, at (540) 342-5760.
Great Crates
Ordinary/Extraordinary. Photography In
Life and Art, the first exhibition in the
Art Museum's Great Crates traveling
exhibition and education outreach pro-
gram, continues to be received with
great enthusiasm in regional schools.
Over 3,150 students viewed and
worked with the Great Crates exhibi-
tion during the 2004-2005 school year.
Among the schools that have
received Great Crates this year are
Huff Lane Microvillage Elementary
and Breckenridge Middle Schools
in Roanoke City, Millboro and Valley
Elementary Schools in Bath County
(funded by the Bath County Arts
Association), McCleary Elementary in
Craig County, East Salem Elementary
School (funded by the Roanoke
Woman's Club), and Roanoke Catholic
School. Great Crates was created with
support from the National Endowment
for the Humanities, the Best Buy
oundolion
,tlot\O 'ðonk
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Education Program Receives Whole Village Award
111 November, :he A'I: f\h.;seum's Educatiofl Department was ¡::resented with the
Who~e WI age Award t-': lf18 ROiJl1oke County EducaÜO'l4sSoc(aton in recognition
of the Art Museum'g edl.!cation programs i!1 collabo'a::G1 ,·.rn RQanoke County
schools These iJrogrð"'"S i1cllJde Art \/enture. Family Da,/s, mid a e and 111g11 school
gallery tours, and Grein Cra¡es, The Whole Viliage Ä,^,-:arj recç:;g~!ZeS community
orgaìÜzations tti3~ I1ro,.i38 e~œptional education programs for Gl-ti!dren_
Children's Foundation, and the City
of Roanoke, with additional support
from friends of the Art Museum. For
more information, please contact
Mary Fitzgerald, Head of Education,
at (540) 342-5762.
Photo Talk 200e;.
These workshops encourage rising 6th -
8th grade students to explore the world
through photography and speaking and
writing about portraits. family, communi-
ties. and dreams, while learning about
digital photography and Photoshop,
Registration is required in advance.
For course fees and more information,
please contact Mary Fitzgerald, Head of
Education, at (540) 342-5762.
JULY 18 - 22:
BLACK & WHITE PHOTOGRAPHY
JULY 25 - 29:
COLOR PHOTOGRAPHY
& SPECIAL EFFECTS
ADULT
PROGRAMS:
Conversations
in lhe Gallery
BRIDGE GALLERY
SEPTEMBER 7: RICHARD ROBINSON
OCTOBER 19: JUDY BATES
Experience the visual creative pro-
cess through the eyes of artists in
our community, Join us in an informal
gallery setting to view works of art
with the artists who created them in
order to learn what inspired them.
Our guest artists will share their
unique points of view as expressed
in their own work, and they will
address the relationships between
their work and other works of art in
the Art Museum's permanent collec-
tion. For fees and more information,
please contact Mary Fitzgerald, Head
of Education, at (540) 342-5752.
TOP LEFT: A hands-on activity in Art Venture.
BOTTOM LEFT: Family Day visitor enjoys free
balloon, popcorn, and crafts. BOTTOM MIDDLE:
Enjoying Family Day. BOTTOM RIGHT: Lisa
Thomas, Director of Membership and Annual
Fund, assists children with crafts at Family Day_
ABOVE: Students display portions of the Great
Crates e~ hibitio n.
!-::- - ~
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Art Venture is a great
way to experience art
as a farniiy or through
parties or school tours.
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r-+
Art Venture also offers
programs designed
to meet Virginia Standards
of Learning requirements.
ADMISSION
FREE for Art Museum
Members and cl1iidren (..Ioder:3
$7 Family (up to 4 people!
$3 Individual
Group rates avaìfaMf
--
o
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HOURS
Tuesd¡¡y - Saturd8Y
12:00 noon - 4:30 p.m.
BIRTHDAV PARTieS
Host your child's I1ext birthday
in our interactive gallery and art
œnter! A special room is
set aside just for you and
your guests, plus you
will have unlimited
access to Art Venture.
create a craft to take
home, and much morel
GIFT CERTIFICATES
ARE AVAlLABLEI
,~.)- ...
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. . ....
"t ~~ y" "I'"./'
~1i
Sponsured by;
CuuLION.
Health System
Call (540) 342-5768
for more information.
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ACTION NO.
ITEM NO. ~ - \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2004
AGENDA ITEM:
First reading of an ordinance amending Section 2.7.
Reimbursement of Expenses Incurred for Emerqency
Response of the Roanoke County Code providing for an
increase in the flat fee from $100 to $250
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~ 2'io
SUMMARY OF INFORMATION:
On January 27, 2004, the Board of Supervisors adopted an ordinance amending Sec. 2-
7 of the Roanoke County Code. Section 2-7 imposes a fee on individuals convicted on
certain traffic offenses, in order to recover the County's emergency responses expenses
incurred in responding to certain accidents.
Attached you will find a chart showing amounts due and collected and the status of all
emergency response fee collection efforts since the inception of this program.
This amendment does not change the substance of this ordinance. Rather it clarifies
the flat fee that a locality may bill for the emergency response expenses incurred in
responding to certain accidents. This ordinance increases this amount from $100 to
$250 and is consistent with State Code. This amendment is made at the request of the
Judges of the Roanoke County General District Court (Civil Division). They have
requested that the specific dollar amount be stated in the County ordinance.
In order to avoid any problems with collecting this fee, it is requested that the Board
waive the second reading and adopt this ordinance as an emergency ordinance. The
County Charter requires a four-fifths (4/5) vote by the Board to adopt an emergency
ordinance.
1
ì= -I
FISCAL IMPACT:
This amendment will have no fiscal impact as the County has been collecting $250 for
each conviction since the State enabling legislation became effective in July 2004.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of this ordinance as
an emergency ordinance and waiving the second reading.
2
Emergency Response Fee Collection Efforts
~ -(
Name Amount Due Amount Paid Status
Adams, Raymond A., Jr. 133 133 paid
Adkins, Stuart 100 0 DSO
Ard, Wanda Sue 288 0 judgment/DSO
Arrington, Bobbie E. 132 0 judgment /DSO
Baldwin, James 250 250 paid
Barber, Vester 100 100 paid
Barton, Gregory J. 100 0 DSO
Blake, Charles M. 133 0 judgment/DSO
Blevins, Daniel 250 0 pending
Bohon,Rodney 100 100 paid
Bradbury, Michael 288 0 9/19/2005
Bradley, Elizabeth 100 100 paid
Campbell, Hiram 250 0 pending
Cedillo, Noel 288 288 paid
Chittum, Ricky 100 100 paid
Clemens, Michael 100 100 paid
Cleveland, Sally 100 0 pending
Crosswhite, Donald 136 136 paid
Dadian, Nicholas 136 0 9/19/2005
Dennis, Frederick E. 133 0 judgment/DSO
Doyle, Steven T. 250 250 paid
Duffey, Roney 100 100 paid
Duncan, James R. 100 100 paid
Etter, Tara 100 100 paid
Ferguson, Terry 250 250 paid
Ferris, Ricky Lee 288 0 judgment/DSO
Fink, Douglas 133 0 judgment/DSO
Flinchum, Rebecca 386 386 paid
Frazier, Herbert J. 288 0 9/19/2005
Garcia, Pedro 250 0 pending
Garcia, Victor 288 288 paid
Grecus, Robert E. 100 100 paid
Hackworth, Shane 136 0 judgment /DSO
Hairston, Paul R. 136 136 paid
Harrison, Harold E. 136 0 judgment
Howley, Michael 250 250 paid
Heinsohn, William 100 100 paid
Higgins, Phillip 141 141 paid
Hodges, Timothy 288 0 judgment /DSO
Howlett, Edward Lee 133 133 paid
J ones, Richard C. 288 288 paid
Justice, William H. 133 0 judgment/DSO
King, Sandra 100 100 paid
Emergency Response Fee Collection Efforts
1=-_. !
Lemons, Jeffrey 100 100 paid
Liddle, Steven John 250 0 pending
Lively, Jennifer 288 0 9/19/2005
Lombart, David Ryan 250 250 paid
Martin, Donald 250 0 judgment
Murnay, Judy 250 0 pending
Muse, Teresa 250 0 pending
Najjum, John R. 288 0 9/19/2005
Normington, Christopher 136 136 paid
Oliver, January N. 250 250 paid
O'Quinn, Annette 250 250 paid
Purser, Kevin 100 0 pending
Reekley, Jessee 288 0 9/19/2005
Rojano, Filiberto V. 288 0 9/19/2005
Sarks, James Ray 250 0 pending
Saunders, Edward 250 250 paid
Scott, Reginald 136 136 paid
Sedillo, Antonio 133 0 judgment/DSO
Simpson, James W. 250 250 paid
Snidow, James E. 250 250 paid
Sparks, William D. 132 0 judgment /D SO
Steele, Robert 250 0 pending
Summerlin, Dewey 250 0 pending
Sumner, Carlton C., Sr. 250 250 paid
Terry, Teresa 133 133 paid
Thacker, Howard 136 0 judgment/DSO
Thomas, Keith 136 0 judgment/DSO
Thompson, Mark 136 136 paid
Vagts, Alison 250 0 pending
Vasquez, Santos 288 0 judgment
Vega, Mirella M. 288 288 paid
Villegas, Letticia 188 0 judgment
Waterman, Lauren 100 100 paid
Wehrend, Gregg A. 100 100 paid
Whitney, John T. 132 132 paid
Whittaker, Mack W. 250 250 paid
Wi Ison, Andrea 100 100 paid
Wilson, Joshua 288 0 9/19/2005
Wimmer, Launia 288 0 judgment/DSO
Wright, Thomas T. 133 133 paid
Zaragoza, Tammy 100 100 paid
Totals $16,026 $7,623 48i'o
·
)==-- (
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 13,2005
ORDINANCE AMENDING SECTION 2-7. REIMBURSEMENT OF
EXPENSES INCURRED FOR EMERGENCY RESPONSE OF THE
ROANOKE COUNTY CODE PROVIDING FOR AN INCREASE IN THE
FLAT FEE FROM $100 TO $250
WHEREAS, the Board of Supervisors of Roanoke County amended the Roanoke
County Code by the adoption of Section 2.7 "Reimbursement of expenses incurred for
emergency response to accidents or incidents caused by driving while impaired"
providing the County with an opportunity to recover its reasonable expenses in
providing an appropriate emergency response to such accidents or incidents. This
ordinance was authorized by Section 15.2-1716 of the Code of Virginia; and
WHEREAS, the 2004 session of the Virginia General increased the flat fee that a
locality may bill from $100 to $250; and
WHEREAS, the first reading of this ordinance was held on September 13, 2005;
and the second reading of this ordinance has been dispensed with since an emergency
exists, upon a 4/5ths vote of the members of the Board.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That Section 2-7. Reimbursement of Expenses Incurred for Emerqency
Response to Accidents or Incidents Caused by Drivinq While Impaired be amended to
read and provide as follows:
1
·
~--\
Chapter 2. Administration
Article I. In General
'* '* '* '*
Sec. 2-7. Reimbursement of expenses incurred for emergency response to accidents or
incidents caused by driving while impaired, driving without a license, and leaving the
scene of an accident.
(a) Any person who is convicted of violation of section 12-8 of this Code, or of Code
of Virginia § 18.2-51.4, 18.2-266 or 29.1-738, when his operation of a motor vehicle,
engine, train or water craft while impaired is the proximate cause of any accident or
incident resulting in an appropriate emergency response; or the provisions of Article 1
(Code of Virginia § 46.2-300 et seq.) of Chapter 3 of Title 46.2 relating to driving without
a license or driving with a suspended or revoked license; or of § 46.2-894 relating to
improperly leaving the scene of an accident, shall be liable in a separate civil action to
the county, for the reasonable expense thereof, in an amount not to exceed one
thousand dollars ($1,000.00) in the aggregate for a particular accident or incident. In
determining the "reasonable expense," the county may bill a flat fee of one hundrod
dollars ($100.00) two hundred fifty dollars ($250) or to the maximum flat fee authorized
by Code of Virginia § 15.2-1716, or a minute-by-minute accounting of the actual costs
incurred.
(b) As used in this section, "appropriate emergency response" includes all costs of
providing law-enforcement, firefighting, rescue, and emergency medical services.
(c) The provisions of this section shall not preempt or limit any remedy available to
the commonwealth, the county, or any fire/rescue squad to recover the reasonable
expenses of an emergency response to an accident or incident not involving a violation
of any of the above mentioned State Code sections as set forth herein.
2. Any expenses recovered shall be deposited into the General Fund and
appropriated annually to the Police Department and the Fire & Rescue Department
operating budgets based upon an estimate of the proportional expenses incurred in
responding to such accidents or incidents.
3. That this ordinance shall be in full force and effect from and after its
adoption.
2
ACTION NO.
ITEM NO.
l"') - \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Second reading of an ordinance approving the second
amendment to the intergovernmental agreement for joint
public safety radio system to authorize hiring a consultant for
rebanding of the 800 MHz system
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~ 1Y"..-(
SUMMARY OF INFORMATION:
Rebanding or migration of frequencies for the County and City's 800 MHz public safety
radio system has been mandated by the Federal Communications Commission (FCC)
on a nationwide basis due to frequent problems with interference from commercial
wireless communications providers. Starting in April 2005, Virginia localities including
Roanoke County and Roanoke City are in the first wave of a four-tiered rebanding
process. The FCC has required Nextel to set aside $2 billion to pay for this 800 MHz
re-banding process nationwide and has established an independent agency, the
Transition Administrator (TA), to oversee this massive undertaking.
Proceeding jointly, the County and City are moving forward with the procurement
process to hire a consultant to advise our localities on the many technical and legal
issues involved in negotiations with Nextel to cover the costs of reprogramming the
frequencies on all the public safety radios. In order to avoid any cost to our localities
from this federally mandated process, Roanoke County and Roanoke City, acting jointly,
must enter into an agreement with Nextel for the reimbursement of all expenses related
to the rebanding process before incurring any expenses.
The proposed second amendment to the existing Intergovernmental Agreement for
Public Safety Radio System, originally entered into in 1997, provides legal authority for
the County and City to act jointly through the Roanoke County Purchasing Department
to obtain a qualified consultant in compliance with the Virginia Public Procurement Act.
G-I
A joint committee of County and City employees has been working to keep this major
undertaking on schedule. Consistent with current established practice, any costs to the
localities would be shared on an equal 50/50 percentage basis.
The first reading of this ordinance was held on August 23, 2005 and there have been no
changes since that time.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached ordinance approving the second
amendment to the intergovernmental agreement to provide legal authority for joint
action for hiring a consultant to assist Roanoke County and Roanoke City in the 800
MHz rebanding process. The amendment also reflects the ongoing joint nature of our
combined public safety radio systems and provides authorization for further cooperative
actions to implement the 800 MHz reconfíguration.
2
6-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 13, 2005
ORDINANCE APPROVING AMENDMENT NUMBER TWO TO THE
INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF ROANOKE
FOR ESTABLISHMENT OF A JOINT PUBLIC SAFETY RADIO SYSTEM
WHEREAS, § 15.2-1300, Code of Virginia, 1950, as amended, authorizes
agreements for the joint exercise of powers by political subdivisions of the Commonwealth;
and
WHEREAS, by Agreement dated December 17,1997, amended October 1,2001,
the City of Roanoke and the County of Roanoke entered into an Intergovernmental
Agreement for the establishment of a joint Public Safety Radio System; and,
WHEREAS, from that date forward, the City and County have effectively operated
their E-911 public safety radio systems as a joint, unified system for the protection and
benefit of the citizens of both localities on an equal cost-sharing basis; and
WHEREAS, as a result of an Order of the Federal Communications Commission
(FCC) to address nation-wide problems of interference from wireless communications
systems with public safety radio frequencies in the 800 MHz band, the City and County's
joint radio system will be required to carry out a reconfiguration or "rebanding" of its 800
MHz radio which will require substantial technical assistance, time and potential cost; and
WHEREAS, the FCC has required Nextel corporation to pay for all costs, direct and
indirect, associated with this "rebanding" process on a nation-wide basis, but with the
further condition that localities enter into contracts with Nextel defining the scope of their
responsibilities prior to incurring these costs in order to legally obligate Nextel to pay for or
reimburse localities for their "rebanding" expenses; and,
6-1
WHEREAS, because of the complex technical and potential legal issues which our
two localities will face during the "rebanding" process, requires that the City and County
hire a consultant to negotiate with Nextel for a contract and to assist with supervision of
this "rebanding" process; and
WHEREAS, an amendmentto our localities existing Intergovernmental Agreement is
needed to clarify the authority of the City and County to act jointly and cooperatively in
procurement of appropriate technical assistance in this legally mandated process and
confirm the currently existing practice of equal cost-sharing of expenses related to our joint
public safety radio system; and
WHEREAS, the City Council for the City of Roanoke, Virginia, will be requested to
approve this Amendment Number Two to the existing Intergovernmental Agreement and
the appropriate administrative departments of Roanoke County have requested approval of
this Agreement by the Board of Supervisors; and
WHEREAS, the first reading of this ordinance was held on August 23,2005, and the
second reading was held on September 13, 2005.
BE IT ORDAINED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, as follows:
1. That the Amendment Number Two to the Intergovernmental Agreement
for the Establishment of a Joint Public Safety Radio System, originally dated the 1ih
day of December, 1997, between Roanoke County and the City of Roanoke, for the joint
procurement of technical services for the "rebanding" of the 800 MHz public safety radio
system and the equal cost sharing of expenses and equipment related to this "rebanding"
2
c")_·
process and future operations of this system is approved and ratified on behalf of the
County of Roanoke, Virginia.
2. That the County Administrator is authorized and directed to execute this
Amendment Number Two to the Intergovernmental Agreement for the Establishment
of a Joint Public Safety Radio System, on behalf of Roanoke County, upon form
approved by the County Attorney.
3. That this ordinance shall be effective from and after the date of its adoption.
3
ACTION NO.
ITEM NO.
G-J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
Second reading of an ordinance amending a lease with Ohio
State Cellular Phone Company, Inc. for a communications
antenna tower at Catawba Fire Station
AGENDA ITEM:
SUBMITTED BY:
Anne Marie Green
Director of General Services
APPROVED BY:
Elmer C. Hodge £./J
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
In 1997, the Board of Supervisors approved a lease allowing Ohio State Cellular, d/b/a/
United States Cellular, to locate a tower at the Catawba Fire Station. Ohio State Cellular
agreed to pay rent in the amount of $500/month, with annual increases based on the
Consumer Price Index. The lease expires on March 31 2013, and the current rent is
$573.98.
The County has requested space on that tower for an antenna for the new fire and rescue
paging system, along with space for the associated equipment on the ground. Ohio State
Cellular has agreed to this request, in return for a reduction of rent in the amount of
$1 DO/month. Calculation of the rent increases based on the Consumer Price Index will also
change from March, 25, 1998 to March 25, 2005.
There are no other towers available in that area which are suitable for providing the
necessary coverage for the paging system.
c;- ~
FISCAL IMPACT:
Rent received from Ohio State Cellular will be reduced by $1 ,200/year for the first year, and
a new base rent of $473.98 will be used for future adjustments calculated using the
Consumer Price Index.
ALTERNATIVES:
1. Approve the second reading of this ordinance.
2. Direct staff to find other alternatives for an antenna site for the fire and rescue paging
system.
STAFF RECOMMENDATION:
Staff recommends Alternative 1. Since there are no other towers in the vicinity to provide
comparable coverage, and based on the cost to the County of erecting a tower and cabinet
sufficient for this purpose, it is more economical and efficient to amend the lease with Ohio
State Cellular in order to improve the public safety response system.
2
S-.)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATIN CENTER
ON TUESDAY, SEPTEMBER 13, 2005
ORDINANCE AMENDING A LEASE WITH OHIO STATE CELLULAR
PHONE COMPANY, INC. FOR A COMMUNICATIONS ANTENNA
TOWER AT CATAWBA FIRE STATION, CATAWBA MAGISTERIAL
DISTRICT
WHEREAS, Ordinance 102897-6 approved and authorized the execution of a
lease with Ohio State Cellular Phone Company, Inc. for a communications antenna
tower at Catawba Fire Station, Catawba Magisterial District; and
WHEREAS, Roanoke County and Ohio State Cellular executed a Ground Lease
in March of 1998 providing for a fifteen year term expiring on March 31, 2013 and base
rent of $500 per month with annual increases based on the Consumer Price Index; the
base rent as adjusted by the Consumer Price Index is currently $573.98; and
WHERAS, Roanoke County has requested space on the tower for an antenna for
the new fire and rescue paging system, along with space for the associated equipment
on the ground; Ohio State Cellular has agreed to this request in return for a reduction of
the base rent payment of $100 per month; and
WHEREAS, the first reading of this ordinance was held on August 23, 2005, and
the second reading was held on September 13,2005.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County as follows:
1. That Amendment Number One to Ground Lease dated March 24, 1998,
(1) allowing Roanoke County to locate an antenna for the new fire and rescue paging
system, along with space for the associated equipment on the ground; (2) providing for
a new base rent effective July 1, 2005 of $473.98 per month; and (3) changing the
c:- "\
.~ ~
adjustment date for the Consumer Price Index calculations to March 25, 2005 be, and
hereby is, approved; and
2. That the County Administrator, or assistant county administrator, is
authorized to execute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish this action, all of which shall be upon form
approved by the County Attorney.
2
ACTION NO.
ITEM NO. _t=-\ ·-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Appointments to Committees, Commissions and Boards
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge í.. ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals)
The four-year term of David M. Shelton, Jr. will expire on September 23, 2005.
2. Capital Improvement Program (CIP) Review Committee (Appointed by District)
The following one-year terms expired on August 31, 2005: Pam Berberich, Cave
Spring District; Barbara Bushnell, Windsor Hills District; and Mike Roop, Vinton District.
3. Economic Development Authority
The four-year terms of Stephen A. Musslewhite, Vinton District, and Billy H. Branch,
Cave Spring District, will expire on September 26, 2005. Both representatives have
indicated that they are willing to serve an additional term.
4. Grievance Panel
The three-year term of Cecil Hill will expire on September 24,2005.
TI-Id
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 13, 2005
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for September
13, 2005, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
12, inclusive, as follows:
1. Resolution of appreciation upon the retirement of Carolyn A. Johnson, Sheriffs
Office, after 25 years of service
2. Request from the Sheriff's Office to accept and appropriate grant funds in the
amount of $5,088 for the purchase of bulletproof vests
3. Request from the schools to appropriate an increase in the Carl Perkins and
state equipment entitlements for career and technical education in the amount of
$17,231.84
4. Request from the schools to appropriate grant funds in the amount of $1,500
from the Virginia Commission for the Arts
5. Request from the schools to appropriate supplemental technology grant funds in
the amount of $20,214.53
6. Request from the Police Department to accept and appropriate a Division of
Motor Vehicle mini-grant in the amount of $3,000
7. Acceptance of a portion of Innsbrooke Drive into the Virginia Department of
Transportation Secondary System
8. Request from the Fire and Rescue Department to accept and appropriate grant
funds in the amount of $69, 147.50 from the Virginia Department of Health for the
purchase of two ambulances.
1
1. 1- !~l
9. Request from the Fire and Rescue Department to accept and appropriate grant
funds in the amount of $6,828.00 from the Virginia Department of Health for the
purchase of extrication equipment
10. Request to accept the donation of a new variable width drainage easement
across property of Will J. Ross and Carol L. Greenwood, Villas at Castle Rock
Subdivision, Windsor Hills Magisterial District
11. Request to accept the donation of a new 15 foot and variable width public utility
easement across property of Scarlet H. Hensley, Lot 13A of the Villas at Castle
Rock Subdivision, Windsor Hills Magisterial District
12. Request to adopt a resolution endorsing the candidacy of Wanda C. Wingo to
serve as the Region 11 representative on the Virginia Association of Counties
Board of Directors
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
2
ACTION NO.
ITEM NO. I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request for approval of resolution of appreciation upon the
retirement of Carolyn A. Johnson for twenty-five years of
service
SUBMITTED BY:
Diane S. Childers
Clerk to the Board
Elmer C. Hodge eft
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Human Resources Department has notified us that Carolyn A. Johnson, Sheriff's
Department, retired on August 31, 2005. Ms. Johnson has advised us that she will be
unable to attend a Board meeting and requested that her resolution be mailed.
STAFF RECOMMENDATION:
It is recommended that the Board approve the attached resolution and direct the Deputy
Clerk to mail it to Ms. Johnson with the appreciation of the Board members for her many
years of service to the County.
I-I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 13, 2005
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
CAROLYN A. JOHNSON, SHERIFF'S OFFICE, AFTER TWENTY-FIVE
YEARS OF SERVICE
WHEREAS, Carolyn A. Johnson was employed by Roanoke County on August 1,
1980, as a deputy sheriff with the Roanoke County Sheriff's Office; and
WHEREAS, Deputy Sheriff Johnson retired from Roanoke County on August 31,
2005, after twenty-five years and one month of service; and
WHEREAS, Deputy Sheriff Johnson served as a training officer and as a member of
the Staff Advisory Committee, and
WHEREAS, Deputy Sheriff Johnson's professionalism and integrity during her many
years of service contributed significantly to the development of the Roanoke County
Sheriff's Office; and
WHEREAS, Deputy Sheriff Johnson, through her employment with Roanoke County,
has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to CAROLYN A. JOHNSON for more than twenty-five years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
2
ACTION NO.
I-~
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request from the Sheriffs Office to accept and appropriate
grant funds in the amount of $5,088.00 for the purchase of
bulletproof vests
SUBMITTED BY:
Gerald S. Holt
Sheriff
Elmer C. Hodge &/1
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Sheriff's Office applied to the Bureau of Justice Assistance for funding under the
Bulletproof Vest Partnership Grant Act of 1998. The grant was approved by Internet e-mail
to Ms. Elizabeth Atkinson in the Roanoke County Finance Department. This grant will allow
the Sheriff's Office to purchase bulletproof vests to provide heightened protection for court
bailiffs, transportation deputies and home electronic monitoring deputies. The Sheriffs
Office received an award of $2,544.00. This amount, when combined with the required 50%
cash matching funds, will bring the total amount of the award approved by the Board to
$5,088.00. Funds are available in the Sheriffs Office budget to provide the $2,544.00
match.
FISCAL IMPACT:
None-matching funds are available in the Sheriff's Office budget.
AL TERNATIVES:
None
-I --~
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of grant funds in the amount of
$2,544.00 and appropriation of matching funds from the Sheriff's Office budget in the
amount of $2,544.00.
ACTION NO.
ITEM NO.
I-,,~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13,2005
AGENDA ITEM:
Request from the schools to appropriate an increase in the
Carl Perkins and state equipment entitlements for career and
technical education in the amount of $17,231.84
SUBMITTED BY:
Mr. Roger Johnson
Career and Technical Education Administrator
Elmer C. Hodge t fI
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Education provides Roanoke County Schools with an annual
Carl Perkins entitlement and an annual state equipment entitlement for career and technical
education. Roanoke County Schools has been notified that it will receive increases in both
2006 fiscal year entitlements. The Carl Perkins entitlement has been increased by
$8,094.84 and the state equipment entitlement has been increased by $9,137.
FISCAL IMPACT:
The career and technical education budget will be increased by $17,231.84.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends that the amount of $17,231.84 in increased entitlements be appropriated
to the career and technical education budget.
ACTION NO.
ITEM NO.
T-L\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request from the schools to appropriate grant funds in the
amount of $1,500 from the Virginia Commission for the Arts
SUBMITTED BY:
Dr. Lorraine Lange
Assistant Superintendent of Instruction
Elmer C. Hodge ~ j1
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools received a grant in the amount of $1,500 from the Virginia
Commission for the Arts to apply towards arts curriculum development. A check in the
amount of $1 ,275 was received, and the balance of $225 will be sent to Roanoke County
Schools upon receipt of a final report.
FISCAL IMPACT:
The arts curriculum budget will be increased by $1,500.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends appropriation of the $1,275 already received, and appropriation of the
final installment of $225 upon receipt, to the arts curriculum development budget.
d
ACTION NO.
L-Ô
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
Request from the schools to appropriate supplemental
technology grant funds in the amount of $20,214.53
AGENDA ITEM:
SUBMITTED BY:
Dr. Jane James
Director of Technology
Elmer C. Hodge t)l
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Federal funds have recently become available to assist school divisions in implementing
the statewide Standards of Learning (SOL) assessment system and purchase assistive
technologies for the classroom. Because these are 2003 grant year federal funds, divisions
must encumber the funds by September 30, 2005 and seek reimbursement prior to
December 1, 2005. Roanoke County Schools has been awarded grants in the amount of
$16,153.15 for assistive technology, and $4,061.38 for assessment. The assistive
technology grant may be spent for digital display equipment that is the means for providing
instruction that is universally designed for all learners. Staff recommends purchasing digital
LCD projectors for high school classrooms. The assessment funds are to be used for
calculators and batteries used for the SOL instruction and testing.
FISCAL IMPACT:
The 2005-2006 budget will be increased by $20,214.53.
ALTERNATIVES:
None
1- -5
STAFF RECOMMENDATION:
Staff recommends appropriation of the supplemental technology grant funds in the amount
of $20,214.53 to the 2005-2006 budget for the purchase of classroom LCD projectors,
calculators and batteries.
ACTION NO.
ITEM NO.
I-to
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
Request from the Police Department to accept and appropriate
a Division of Motor Vehicle mini-grant in the amount of $3,000
AGENDA ITEM:
SUBMITTED BY:
James R. Lavinder
Chief of Police
Elmer C. Hodge t II
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The funds will be used to support the Roanoke County Police Department's efforts in our
operation "Daily Watch" program. These funds will pay officers overtime to conduct early
morning safety check points in residential neighborhoods and near area high schools to
enforce occupant protection in Roanoke County. No matching funds are required.
FISCAL IMPACT:
None
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of the Division of Motor Vehicles grant in
the amount of $3,000.
~.
ACTION NO.
ITEM NO.
:[-'1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
Acceptance of a portion of Innsbrooke Drive into the Virginia
Department of Transportation Secondary System
AGENDA ITEM:
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge él/
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Innsbrooke, L.L.C., the developer of Innsbrooke Estates, requests that the Board of
Supervisors approve a resolution to the Virginia Department of Transportation (VDOT)
requesting that they accept 0.12 mile of Innsbrooke Drive from the intersection with Ripley
Street to its cul-de-sac.
The staff has inspected this road, along with representatives ofVDOT, and finds the road is
acceptable.
FISCAL IMPACT:
No Roanoke County funding is required.
STAFF RECOMMENDATION:
Staff recommends that the Board approve a resolution to VDOT requesting that they accept
this portion of Innsbrooke Drive into the Secondary Road System.
-1--7
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 13TH DAY OF SEPTEMBER, 2005, ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF A PORTION OF
INNSBROOKE DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Addition Form LA-5(A), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which applies
to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form LA-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Recorded Vote
Moved by:
Seconded by:
Yeas:
Nays:
A Copy Teste:
Diane S. Childers, CMC - Clerk
Roanoke County Board of Supervisors
pc: Arnold Covey, Director of Community Development
Virginia Department of Transportation
File
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DESCRIPTION
LENGTH RIGHT OF WAY ROADWAY WIDTH "SERVICES \
Miles Feet ' Feet I Houses'
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lnnsbrooke Drive - from the intersection of
Riple Street to its cul-de-sac.
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28
26
ROANÒKE COUNTY
DEPARTMENT OF
COMMUNITY, EE.VELOPMßNT
Innsbrooke Estates
Acceptance of a portion ofInnsbrooke Drive into the
Virginia Department of Transportation Second~Íy System
ACTION NO.
T-~
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request from the Fire and Rescue Department to accept and
appropriate grant funds in the amount of $69,147.50 from the
Virginia Department of Health for the purchase of two
ambulances
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
Elmer C. Hodge, Jr. t jJ
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Health, Office of Emergency Medical Services, awarded the
Fire and Rescue Department 50% matching grant funds totaling $69,147.50 to purchase
two ambulances. These ambulances will allow the department to replace ambulances in
the Masons Cove and Hollins stations. This will allow the department to place two existing
mechanically unstable ambulances out of service for surplus.
FISCAL IMPACT:
Funds are available in the Fire and Rescue Department budget to cover the 50% match
required to purchase the vehicles.
ALTERNATIVES:
The Department will not be able to purchase the new ambulances without the funds from
the matching funds from the state.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of grant funds in the amount of
$69,147.50 into the Fire and Rescue Department budget.
ACTION NO.
ITEM NO.
'I-Cì¡
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13th, 2005
AGENDA ITEM:
Request from the Fire and Rescue Department to accept and
appropriate grant funds in the amount of $6,828.00 from the
Virginia Department of Health for the purchase of extrication
equipment
SUBMITTED BY:
Richard E. Burch, Jr.
Fire and Rescue Chief
APPROVED BY:
Elmer C. Hodge, Jr. &II
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Health, Office of Emergency Medical Services, awarded the
Fire and Rescue Department a 50% matching grant totaling $6,828.00 to purchase
extrication equipment. The new extrication equipment is replacing 15 year old equipment in
the Clearbrook District. The original equipment was purchased by the Clearbrook
Volunteer Fire Department and has experienced failure on incidents recently. The new
equipment will be placed on a front line piece of apparatus.
FISCAL IMPACT:
Funds are available in the Fire and Rescue Department budget to cover the 50% match
required to purchase the vehicle.
ALTERNATIVES:
The Department will not be able to purchase the new extrication equipment without the
matching funds from the State.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of grant funds in the amount of
$6,828.00 into the Fire and Rescue Department budget.
·
ACTION NO.
ITEM NO.
-y- \0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request to accept the donation of a new variable width
drainage easement across property of Will J. Ross and Carol
L. Greenwood, Villas at Castle Rock Subdivision, Windsor Hills
Magisterial District
SUBMITTED BY:
Joseph B. Obenshain
Senior Assistant County Attorney
APPROVED BY:
Elmer C. Hodge t Jf
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors of Roanoke County for a new variable width drainage easement in the
Villas at Castle Rock subdivision in the Windsor Hills Magisterial District of the County of
Roanoke:
Donation by Park Place Developers, Inc., ofa drainage easement, variable in
width, across property located at 6021 Brahma Road of Will J. Ross and
Carol L. Greenwood. The location of said easement is shown on a plat
entitled "Plat Showing New Variable Width Drainage Easement across Lot
14A 'The Villas at Castle Rock' P.B. 24, Pg. 137, property of Will J. Ross and
Carol L. Greenwood," dated June 27, 2005, prepared by Lumsden
Associates, P.C.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
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ACTION NO.
ITEM NO.
T -I'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Request to accept the donation of a new 15 foot and variable
width public utility easement across property of Scarlet H.
Hensley, Lot 13A of the Villas at Castle Rock Subdivision,
Windsor Hills Magisterial District
SUBMITTED BY:
Joseph B. Obenshain
Senior Assistant County Attorney
Elmer C. Hodge G IJ
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors of Roanoke County for a new 15 foot and variable width public utility
easement in the Villas at Castle Rock subdivision in the Windsor Hills Magisterial District of
the County of Roanoke:
Donation of a public utility easement, fifteen feet (15') and variable in width,
across property located at 6025 Brahma Road from Scarlet H. Hensley. The
location of said easement is shown on a plat entitled "NEW VARIABLE
WIDTH SANITARY SEWER EASEMENTS (0.026 AC.) & (0.002 AC) AND
NEW 15' & VARIABLE WIDTH PUBLIC UTILITY EASEMENT (0.048)...",
dated June 1, 2005, prepared by Lumsden Associates, P.C.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
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ACTION NO.
ITEM NO.
I-\~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
Request to adopt a resolution endorsing the candidacy of
Wanda C. Wingo to serve as the Region 11 representative on
the Virginia Association of Counties (V ACo) Board of Directors
AGENDA ITEM:
APPROVED BY:
Elmer C. Hodge tlf
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
~r.{J. ~
SUMMARY OF INFORMATION:
Wanda Wingo, member of the Botetourt County Board of Supervisors, is seeking the
position of Region 11 representative on the Virginia Association of Counties (VACo) Board
of Directors. Ms. Wingo has served on the Botetourt County Board of Supervisors since
1987, was elected as President of VACo in 199. and has served on the National
Association of Counties (NACo) Board of Directors. Adoption of the attached resolution will
endorse her candidacy for this position.
...
~I~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 13, 2005
RESOLUTION ENDORSING THE CANDIDACY OF WANDA C. WINGO
TO SERVE AS THE REGION 11 REPRESENTATIVE ON THE VIRGINIA
ASSOCIATION OF COUNTIES BOARD OF DIRECTORS
WHEREAS, the Virginia Association of Counties (VACo) Board of Directors
representative from Region 11 is open for nominations at the VACo annual meeting in
November 2005; and
WHEREAS, Region 11 includes the counties of Bedford, Botetourt, Craig, Giles,
and Roanoke; and
WHEREAS, Mrs. Wanda C. Wingo has been involved in both the Virginia
Association of Counties and the National Association of Counties for many years; has
served on numerous committees, commissions, and boards during this time; and also
previously served a term as President of the Virginia Association of Counties; and
WHEREAS, Mrs. Wanda C. Wingo has expressed her intention to seek this
position.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, fully endorses Mrs. Wanda C. Wingo's candidacy in seeking
the position of Region 11 representative on the Board of Directors of the Virginia
Association of Counties.
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Unaudited Balance at June 30, 2005
Amount
$11,808,285
Unallocated revenue 2005-2006
350,000
Balance at September 13, 2005
12,158,285
M-\
% of General
Fund Revenues
7.57%
7.79%
Note: On December 21,2004, the Board of Supervisors adopted a policy to maintain the
General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8.5% of General Fund Revenues
2005 - 2006 General Fund Revenues $156,020,489
7.5% of General Fund Revenues $11,701,537
8.5% of General Fund Revenues $13,261,742
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge e 1J
County Administrator
M-~
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Amount
Unaudited Balance at June 30, 2005 $5,268,848.06
7/26/2005 Appropriation for construction of new school warehouse (117,000.00)
8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00)
Officers approved in the Police Department
Balance at September 13, 2005 $5,066,308.06
$5,000,000 of this balance will be reserved for radio purchases in the planned CIP funding
Major County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Unaudited Balance at June 30, 2005 $1,416,838.00
7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00)
Balance at September 13, 2005 $0.00
Submìtted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge l.' f/
County Administrator
M-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2005-2006 Original Budget $100,000.00
August9,2005 Appropriation for Legislative Liaison ($15,000.00)
Balance at September 13, 2005 $85,000.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge c)f
County Administrator
M-q
FUTURE CAPITAL PROJECTS
COUNTY OF ROANOKE, VIRGINIA
Unaudited Balance at June 30, 2005
FY 2005-2006 Original budget appropriation
Less increase in debt service
Add Economic Development Dropoff
FY 2005-2006 Annual Capital Contribution
Cou nty
Schools
Balance at September 13, 2005
$ 6,242,387
2,000,000
(3,424,615)
524,000
(900,615)
300,000
300,000
600,000
$ 5,941,772
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge ê /I
County Administrator
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CONGRATULATING TOTAL ACTION AGAINST POVERTY UPON
THEIR FORTIETH ANNIVERSARY AND DECLARING
MONDAY, OCTOBER 17,2005, AS TAP INTO HOPE DAY
WHEREAS, on April 29, 1965, Total Action Against Poverty (TAP) In the Roanoke
Valley was chartered as the official poverty agency for the citIes of
Roanoke and Salem, and the counties of Botetourt and Roanoke; and
WHEREAS, the TAP service area has expanded to the towns of Clifton Forge and
Vinton; cities of Buena Vista, Covington, Lexington; and the counties of
Alleghany, Botetourt, Craig, Roanoke, and Rockbrldge; and
WHEREAS, the vision of TAP is to create a nation, a commonwealth, and a
community that achieves the hIghest economic and social potentials by
each Individual having the opportunity to reach the full extent of his or
her capabilities and to participate In the American way of life; and
WHEREAS, the mission of TAP Is to encourage self-reliance and self-detennlnatlon
by strengthening and empowering Individuals, families, and
communities; to expand access to existing opportunities; create new
opportunities; and mobilize the community's goodwill and resources;
and
WHEREAS, TAP grew from three major programs, Head Start, Adult GED, and
Neighborhood Development, to over forty programs that have Included
water and waste water, business development, financial services,
employment and training, dropout retrieval, access to higher education,
housing development, food and nutrition, and-services to the homeless,
ex-offenders, non-custodlal fathers, and victims of domestic violence;
and
WHEREAS, on October 17, 2005, TAP will celebrate 40 years of service that has
given hope to and positively Impacted the lives of over 260,000 people.
NOW, THEREFORE, I, Michael W. Altizer, Chalnnan of the Board of Supervisors of
Roanoke County, Virginia, do hereby extend congratulations to TAP for
forty years of service to the community and proclaim Monday. October
17,2006, as TAP INTO HOPE DAY In the County of Roanoke.
~ J. CUrJwp
PiMe S. Childers, Clerk
Îhuk/ #. ~~
Michael W. Altizer, C ainnan
. "~'.J.,I,I"'/""""r,,
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ACTION NO.
ITEM NO. ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Work session with Eldon James and Associates, Roanoke
County legislative liaison, to consider initiatives for the 2006
session of the Virginia General Assembly
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Eldon James, Roanoke County's legislative liaison, will be present to discuss with the
Board the issues facing the General Assembly in 2006, and determine the Board's
initiatives for the 2006 session.
Attached to this report you will find a copy of Resolution No. 111604-2 which adopted
Roanoke County's Legislative Program for the 2005 Session of the Virginia General
Assembly.
Several Board members have recommended that the full Board consider the following
topics for its 2006 Legislative Program.
1. Tobacco tax
2. Equal taxing authority with cities
3. Opposition to the "Verizon" bill (telecommunications tax reform), which will result in
reduced local funding
4. Additional funding for mandated public education programs
If the Board intends to pursue an amendment to the County Charter to allow Roanoke
County to tax tobacco products, then it will have to hold a public hearing. Ten days (10)
notice of the time and place of this public hearing and the text or an informative summary of
the charter amendment must be published in a local newspaper. It is recommended that
1
.'
o~ (
this public hearing be scheduled for November 15, 2005. Also, the Board will need a
patron to introduce this charter amendment bill.
The Board may want to consider requesting transitional funding for Explore Park from the
General Assembly in the amount of $250,000. It may also want to discuss transportation
funding initiatives being considered by separate committees in the House and Senate of the
General Assembly.
Attached for your review is VML staff report on upcoming legislative issues.
Finally, it is my understanding that the Board no longer wants to continue sponsoring the
regional dinner with the legislators from southwestern Virginia during the VMLNACo
Legislative Day. Is that correct? VMLNACo Legislative Day is tentatively scheduled for
February 9, 2006.
2
."
O-J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 16, 2004
RESOLUTION 111604-2 ADOPTING A LEGISLATIVE PROGRAM FOR
THE 2005 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND
PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY
CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of state-wide concern to be considered by the 2005 session of
the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the
2005 session of the Virginia General Assembly.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted for its legislative
program for the 2005 session of the Virginia General Assembly for its favorable
consideration and adoption.
1) Approve an amendment to the Roanoke County Charter as follows:
Sec. 2.02 - Taxing powers. - In addition to the powers granted by other sections
of the charter and general law, the county shall have the additional power to levy and
collect taxes on cigarettes and tobacco products, pursuant to Section 58.1-3832 of the
Code of Virginia. Senate Bill 478 (Patron: Edwards) was carried over from the 2004
session to the 2005 session.
2) Support the JLARC recommendations to address the shortfall in state
funding for K-12 education and to fully fund the state Board of Education proposals.
Ò-I
The estimated annual cost of funding both the JLARC recommendations and Board of
Education proposals is $870 Million.
3) Support tax restructuring that grants localities additional revenue authority
and increases local revenue diversification.
4) Support amending the State Code to allow Franklin and Montgomery
counties to participate in a regional jail with Roanoke County and the City of Salem.
5) Support additional state funding for transportation, and in particular,
funding for improvements to 1-81, and funding for passenger and freight rail
improvements.
6) Support legislation to correct the 2004 amendments to the Personal
Property Tax Relief act/Sa 5005, which in its implementation will cost Roanoke
County taxpayers approximately $10 million.
7) Support state funding to implement the Program Improvement Plan (PIP)
for the Department of Social Services.
8) Oppose the proposal to impose a state surcharge on tipping fees for each
ton of solid waste received by any municipal solid waste disposal facility, or a state
surcharge on water usage.
9) Support amending Section 9.1-106 to allow Roanoke County to charge a
processing fee in criminal or traffic proceedings to support a criminal justice training
academy.
10) Oppose the proposal to impose a state fee or tax (the "Chesapeake Bay
Flush Tax") on all sewer customers in the Commonwealth to support improvements to
2
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sewage treatment facilities for the cleanup of the Chesapeake Bay. Roanoke Valley
sewer customers are already paying their fair share for improvements to the regional
sewage treatment facility, and the Roanoke River does not flow into the Chesapeake
Bay.
II.
That the Clerk to the Board of Supervisors is directed to send a certified copy of
this resolution to Senator John S. Edwards, Senator Brandon Bell, Delegate H. Morgan
Griffith, Delegate Onzlee Ware, Delegate William Fralin; Mary F. Parker, Roanoke City
Clerk; Members of the Roanoke City Council; Forest Jones, Clerk for Salem City
Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of
the Vinton Town Council and the Roanoke Valley-Alleghany Regional Commission, and
the Virginia Association of Counties.
On motion of Supervisor McNamara to adopt the resolution as amended to
include Item #10 and with Item #6 emphasized in bold. The motion carried by the
following recorded vote:
AYES:
Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS:
None
A COPY TESTE:
Diane S. Childers
Clerk to the Board of Supervisors
cc: File
The Honorable John S. Edwards, Senator
The Honorable Brandon Bell, Senator
The Honorable Morgan Griffith, Delegate
The Honorable Onzlee Ware, Delegate
3
.'
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The Honorable William Fralin, Delegate
The Honorable Bruce F. Jamerson, Clerk of the House of Delegates
The Honorable Susan Clarke Schaar, Clerk of the Senate
Paul M. Mahoney, County Attorney
Pete Geisen, Special Assistant for Legislative Relations
Mary F. Parker, Clerk, Roanoke City Council
Roanoke City Council, Members
Forest Jones, Clerk for Salem City Council
Salem City Council, Members
Darleen Bailey, Clerk, Vinton Town Council
Vinton Town Council, Members
Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional
Commission
James D. Campbell, Executive Director, Virginia Association of Counties
I hereby certify that the foregoing is a true and correct copy of Resolution 111604-2
adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote
on Tuesday, November 16, 2004.
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
4
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UPCOMING LEGISLATIVE ISSUES
Rear estate property tax
Regardless of which candidate wins the election for governor in November, property tax
issues will be front and center at the 2006 session of the General Assembly.
Gubernatorial candidate Tim Kaine is proposing a local option "homestead exemption"
of up to 20 percent of the value of owner-occupied homes and farms, while candidate
Jerry Kilgore is proposing a mandatory five percent cap on annual real estate
assessment increases until a property is sold.
In 2005, various proposals for property tax relief were introduced, including
constítutional amendments to freeze assessments, to allow localities to exempt the first
$100,000 of assessed valuation from taxation, and to eliminate the taxation of motor
vehicles.
Policy issues that will need to be addressed by the Legislative Committee and Finance
Committee include:
· Is the chief goal to maintain local flexibility on the property tax rate?
· Reactions to proposals for change in current tax relief programs could range on a
continuum from "Opposition to Any Change" to "Embrace Any Change". Where should
we fall on this continuum?
· Is there a trade-off that local governments would accept for property tax relief? For
example, would property tax relief be an exchange for significant increases in funding
of the Standards of Quality (funding of JLARC Tier 1 recommendations (which amounts
to approximately $800 million a biennium) and honest complete re-benchmarking of the
SOQ costs)?
· Are the property tax relief tools available to localities in Virginia adequate or should
we support legislation to create others mechanisms for property tax relief?
Telecommunications tax reform
For over two years, a VMLN ACo team has been negotiating with representatives of the
telephone and cable television industries in search of a way to simplify the assortment
of special fees and local taxes that currently apply to telephone and cable bills.
Efforts to implement the compromises reached by the work group failed in the 2005
session, with the exception of a provision to authorize the Auditor of Public Accounts to
audit aI/local government receipts from taxes and fees on telecommunications services
(HB 2880-Nixon). The Auditor of Public Accounts will be instructing the independent
CPA firms who audit localities to identify and quantify the revenues from each such
source received by the localities in FY 2005. Having this updated information on the
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current local telecommunications tax base will be helpful in evaluating the tax reform
proposals when they make their expected reappearance prior to next year's General
Assembly session.
Some of the primary highlights of the compromise reached prior to the 2005 session
include:
· Establishment of a uniform 5 percent communications sales tax on communications
(telephone and cable television) companies, and a 75 cents E-911 fee or tax on all
subscriber telephone Jines.
· Collection of the tax by the Department of Taxation, which will make monthly
disbursements to localities based on the local relative share of total taxes collected in
FY2004.
· Extension of the tax to Voice Over Internet, cable, and satellite video and a new
cable right-of-way use fee.
· A guaranteed payment, ranging from $2000 to $10,000 annually for towns with
populations under 3,500.
· Any change in taxation should be revenue neutral to localities.
Local governments have agreed to participate in these negotiations on the condition
that any change in taxation be revenue neutral to localities. The local government
negotiating team knows that many in local government are very reluctant to convert
local taxes into a state one, even with the promise that the money will come back to
localities. Offsetting that concern, however, has been the increasingly clear evidence
that the base for current local taxes (heavily weighted to telephone land lines) is
disappearing. The number of land lines in Virginia decreased by over 240,000 last year,
from 4.44 million to 4.20 million. The local government negotiating team has sought
throughout these discussions to develop legislation that it could recommend that VML,
VACo and member localities could support.
Education Funding
The state's approach to funding the Standards of Quality still produce costs estimates
are unrealistic and unreasonable in comparison to the prevailing expenses incurred by
school divisions in the state. Were more realistic cost estimates to be used, the state
share of SOQ costs would have been as much as $870 million more for the 2004-06
biennium than was actually funded, according to the Joint Legislative Audit & Review
Commission. Keep in mind that this amount is based on JLARC's use of the linear
weighted average in the calculation of average teacher salaries. The linear weighted
average produces a figure that is lower than the simple mean salary figure that most
local officials would prefer to be used.
JLARC has found that 74 percent of the school divisions pay more than the state
budgeted salary figures. The 26 percent of the divisions that pay less educate only 10
percent of students.
2
o-{
JLARC also has found that the state budgeted salary figure has fallen further and
further below the linear weighted average. In 2001, the state salary level was $121 less
than the linear weighted average, but in 2004, the gap had grown to $2,604.
The state will face major issues in the 2006-08 budget for public education, including re-
benchmarking the costs of the SOQ, fully funding the remaining SOQ revisions adopted
by the State Board of Education in 2004 but not funded in the current budget, and
addressing the funding issues raised by JLARC in its study of education funding.
Further, costs associated with implementing the federal No Child Left Behind Act
promise to be another major area of debate.
Transportation Funding
Transportation funding has been a priority of VML for several years. The last major
state funding initiative for transportation was in 1986. Since that time, Virginia's
population, business and industry, and number of personal vehicles and trucks using
our roadways have grown substantially.
When the 2004 General Assembly addressed tax structure changes, it did not address
transportation. The 2005 General Assembly approved package of $848 million for
transportation, but it is primarily short-term transportation funding that includes some of
the unanticipated state general fund revenue. It is not a long-term or stable funding
source. Part of this funding is to payoff deficits from projects already competed; other
funding is offered as an incentive to get local governments to get involved more deeply
with the administration of construction projects.
Moreover, the 2005 Assembly was unable to come to agreement over a study of
transportation funding. The House sought a two-year study that would look at solutions
from across the country and in other countries and emphasized private sector solutions.
The Senate sought a one-year study that emphasized an examination of the structure of
the current system, adequacy of revenues to pay for construction and maintenance, and
seeking non-general fund solutions to the funding issue.
The lack of agreement over a joint study means that the House and Senate will
separately study transportation funding issues. The Senate Finance Committee,
working with the Senate Transportation Committee, will take on the task for the Senate.
It plans to meet through the summer and fall. In addition, the Committee will create a
citizens' task force to work with it. This task force will commence meetings in
September. According to Senator Charles Hawkins (R-Pittsylvania), who is heading the
effort for the Senate, he would like to reexamine the structure of transportation
administration and funding, and look to transit and rail solutions as a vital component in
moving people and goods.
3
o~r
What do local governments want to see in terms of transportation funding and
administration? Do local governments want to play a larger role in administering
transportation? Do they want more decision-making and funding authority?
Natural Resources Funding
The state must be a leader and full partner in protecting and restoring Virginia's
environment. Continued state funding is necessary to meet this Constitutional mandate.
The 2005 General Assembly provided significant general funds for natural resources,
including an additional $50 million to the Water Quality Improvement Fund and $20
million for land conservation. This financial commitment is critical, because both the
legislative and executive branches of government previously have sought to generate
funds for environmental protection from non-state general fund sources, including state
taxes or surcharges on local services, such as solid waste, water and wastewater.
Under these proposals, taxes would be collected by local governments and remitted to
the state, eliminating the need for state tax increases or reallocation of state funds to
the environment from other priority areas.
A legislative study committee chaired by Del. Vincent Callahan is studying ways to pay
for restoring the Chesapeake Bay and other impaired waters of the state. Recent
estimates place the costs for cleanup at approximately $12.5 billion. The so-called
"flush tax" was mentioned by subcommittee members several times during the group's
first meeting on May 12. Other alternatives will also be considered, including a menu of
recommendations embraced several years ago by Governor's Natural Resources
Funding Commission. These measures included a surcharge on local solid waste
tipping fees, a fraction of a penny increase in the fuels tax, and a surcharge on electric
utility bills, among others.
The state must continue to share in funding local government water quality
improvement projects in Virginia at appropriate levels designed to clean up the bay and
waters state-wide, and to protect Virginia's natural resources. If the Commonwealth
were to direct local governments to undertake unfunded mandates designed to meet
state environmental goals, the partnership necessary to improve water quality and
protect the state's natural resources would be defeated.
Cable TV franchise law
Telephone companies are entering the cable TV market in higher-density areas of
Virginia. The technology is expected to spread across the Commonwealth in the next 5-
10 years. The companies are interested ín avoiding the often cumbersome traditional
process of obtaining a franchise from each locality. In the 2005 session of the General
Assembly, Verizon proposed legislation to set a uniform standard for companies to
obtain the right to offer cable TV where competition will exist in a local market. Local
governments are the principal entities that are in a position to ensure that cable TV
4
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service is offered in a high-quality manner. In a locality with a monopoly cable TV
provider, local government regulation is critical to ensuring such quality. Where
competition exists, the competition will improve quality as the competitors strive to offer
the best service for the least price. However, even where competition exists, local
governments will play an important regulatory role.
A joint study by the Commerce & Labor committees of the General Assembly will be
presented a new proposal on this topic and will likely work on the proposal throughout
2005, with the goal of reaching a compromise that meets the needs of the major
interests: telephone and cable industries and local governments, as regulators. This
may well result in new legislation for the 2006 session.
5
ACTION NO.
ITEM NO.
o-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Work session to discuss the County's rural addition authority
status and its relation to private road standards
SUBMITTED BY:
Arnold Covey
Director of Community Development
APPROVED BY:
Anthony Ford, P.E.
Transportation Engineering Manager
Elmer C. Hodge ëP
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The work session will provide an opportunity for staff of the Virginia Department of
Transportation (VDOT) and Roanoke County to review the County's rural addition eligibility
status. In particular, discussion will be held pertinent to possible changes to the County's
current policy of allowing some roads to be built to private road standards; of particular
interest are cluster subdivisions and planned residential developments (PRDs). The
potential revisions to current County policy are necessary, according to VDOT, to remain
eligible to participate in VDOT's rural addition program.
Items to be discussed include:
· Brief explanation of where/when private roads are permitted
· Description of VDOT's rural addition program
· Timeline and background of VDOT"s notification to County
· Explanation of what sections of County ordinance would need to be changed
· Comparison of County private road standards versus VDOT standards
· Examples of affected projects
0-0\
. Details of what other localities are doing as result of VDOT notification
. Declaration of options available to County
County and VDOT staff will be present at the meeting to answer questions. A draft of the
presentation is attached.
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ACTION NO.
ITEM NO.
0-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
September 13, 2005
AGENDA ITEM:
Work session to provide an update on Roanoke Valley
Greenways
SUBMITTED BY:
Liz Belcher
Roanoke Valley Greenway Coordinator
Elmer C. Hodge £II-
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke Valley Greenway Commission will present an update on the greenway
program and projects in Roanoke County. This fall the Greenway Commission will begin
updating the Roanoke Valley Conceptual Greenway Plan of 1995 and moving forward on
construction of several County greenway projects.
Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, SEPTEMBER 13, 2005
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.