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HomeMy WebLinkAbout11/15/1990 - Regular - November 13, 1990 77 9 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S.W. Roanoke, Virginia 24018 November 13, 1990 The Roanoke County Board of Supervisors of Roanoke County, Virginia, m6t this day at the Roanoke County Administration Center, this being the second Tuesday, and the only regularly scheduled meeting of the month of November. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard W. Robers, Vice Chairman Steven A. McGraw, Supervisors Lee B. Eddy, Bob L. JOhnson, Harry C. Nickens (arrived at 3:45 p.m.) MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Paul M. 78 0 November 13, 1990 - - Mahoney, County Attorney; Anne Marie Green, Information Officer; Brenda J. Holton, Deputy Clerk IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: COOPERATION MEETINGS Chairman Robers advised that he discussed with Vice Mayor Howard Musser of the City of Roanoke, Roanoke City councilman Bev Fitzpatrick and Mayor Jim Taliaferro of City of Salem the need for cooperation on various projects that cross jurisdictional lines and they agreed that quarterly or semi-annual joint meeting~ would be beneficial to all concerned. He proposed that the respective staffs would structure the meetings and the agenda would be limited to two items from each jurisdiction. Supervisor Robers moved that the Board of supervisors participate in quarterly or semi-annual joint meetings with the City of Roanoke, City of Salem, and Town of vinton during the next year in order to address those issues that cross jurisdictional lines. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: None ABSENT: Supervisor Nickens - November 13, 1990 78 1 - Supervisor McGraw requested that when Supervisor Nickens arrived, he be allowed to vote on this motion. At 5:03 p.m., Supervisor Nickens indicated his aye vote and the motion carried by the following recorded vote: AYES: Supervisor Eddy, McGraw, JOhnson, Nickens, Robers NAYS: None IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ~ Resolution suÞÞortina continued reaional cooperation in the Roanoke Valley. R-111390-1 Supervisor Eddy requested that copies of the resolution be sent to the respective clerks of the governing bodies. Supervisor McGraw moved to approve the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: None ABSENT: Supervisor Nickens Supervisor McGraw requested that when Supervisor Nickens arrived, he be allowed to vote on this motion. At 5:03 p.m. and at the conclusion of the afternoon agenda items, Supervisor Johnson moved to reconsider the adoption of the resolution in order that Supervisor Nickens who was absent earlier could vote. The motion carried by the following recorded vote: ---------~-~------~--_._~_.-----'- 782 November 13, 1990 - AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Supervisor Nickens moved to adopt the resolution with the addition of Botetourt County where appropriate as one of the localities participating. The motion carried by the following recorded vote: AYES: supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 111390-1 SUPPORTING CONTINUED REGIONAL COOPERATION IN THE ROANOKE VALLEY WHEREAS, the referendum on the consolidation of the County and City of Roanoke was held on November 6, 1990; and WHEREAS, the proposed consolidation plan did I:1ot receive a majority of votes from the citizens of Roanoke County; and WHEREAS, the citizens of Roanoke County have made known their interest in and support of cooperative efforts with the neighboring jurisdictions in the Roanoke Valley; and WHEREAS, the people of the Roanoke Valley currently have various regional issues which must be resolved and regional projects which must be completed; and WHEREAS, the people uf the Roanoke Valley will all benefit from continued cooperative efforts by the governing bodies of the five localities; and WHEREAS, it is in the best interest of the citizens of - November 13, 1990 783 Roanoke County that the Board of Supervisors and County staff support and initiate joint projects and facilities with the other jurisdictions of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby formally adopt a resolution in support of regional cooperation and interjurisdictional problem- solving: and further, BE IT RESOLVED, that the Board of Supervisors urges the governing bodies of the cities of Salem and Roanoke, Town of Vinton and Botetourt County to join with them in making this commitment to the citizens of the Roanoke Valley, and further, BE IT RESOLVED that a copy of this resolution be transmitted to the respective clerks for the governing bodies of the City of Roanoke, City of Salem, Town of Vinton and County of Botetourt. On motion of Supervisor Nickens to adopt the resolution and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Proclamation declarina the week of November 11 - 17, 1990 as American Education Week. Mr. Bud McWhorter, President of the Roanoke County Education Association, and Dr. Bayes Wilson, Superintendent, Roanoke County Schools, were present to accept the proclamation. Supervisor Johnson moved to approve the proclamation. The 784 November 13, 1990 - motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: None ABSENT: Supervisor Nickens ~ Introduction of new Executive Director of the virainia Association of Counties Supervisor McGraw introduced Mr. James D. Campbell, who will become the Executive Director for the Virginia Association of Counties on December 1, 1990. Mr. Campbell was formerly employed by the Virginia Municipal League. ~ Resolution of aÞÞreciation to Elmer C. Hodae, Jr. on his fifth anniversary as Roanoke County Administrator. R-111390-2 Supervisor McGraw presented Mr. Hodge with a cane carved by Mr. E. H. RObinson, dated and numbered, 2218. Supervisor Johnson moved to approve the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: None ABSENT: Supervisor Nickens supervisor McGraw requested that when Supervisor Nickens arrived, he be allowed to vote on this motion. November 13, 1990 78 5 - = At 5:03 p.m., Supervisor Nickens indicated his aye vote and the motion carried by the following recorded vote: AYES: Supervisor Eddy, McGraw, JOhnson, Nickens, Robers NAYS: None RESOLUTION 111390-2 OF APPRECIATION TO ELMER C. HODGE ON HIS FIFTH ANNIVERSARY AS ROANOKE COUNTY ADMINISTRATOR WHEREAS, Elmer C. Hodge, Jr. has been County Administrator for Roanoke County since November, 1985: and WHEREAS, even before his official date of emploYment, he was in the County, directing clean up operations after the 1985 flood; and WHEREAS, Mr. Hodge has been responsible for a variety of projects which have been greatly beneficial to the people of Roanoke County and of the Valley as a whole: and WHEREAS, these projects include the Roanoke County Charter, the Roanoke Regional Airport Commission, the new Regional Landfill, curbside and automated recycling, County-wide garbage collection, and Spring Hollow Reservoir: and WHEREAS, during Mr. Hodge's administration, the County has received the All America City Award, four National Association of Counties AChievement Awards, and two Virginia Municipal League Achievement Awards. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors does hereby express its appreciation and gratitude to Elmer C. Hodge, Jr. on the occasion of his fifth anniversary serving as Roanoke County Administrator: and ï8 6 November 13, 1990 ..---. F= FURTHER, BE IT RESOLVED that the Board of Supervisors extends its best wishes and encouragement for Mr. Hodge's continued success and growth as the Administrator of the County of Roanoke. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: NEW BUSINESS ~ Reauest for award of contract for water/sewer rate analysis. A-111390-3 County Administrator Elmer Hodge advised that on June 12, 1990, Wheat First Securities suggested that the County conduct a rate analysis that would provide a basis for funding of the Spring Hollow water project. Mr. Hodge advised that the County received six proposals to perform the feasibility study and recommended that the award be made to Burns & McDonnell at a cost of $60,000 from the utility Fund. It was also suggested that the study be performed on water and sewer since the cost increment is minimal if they are reviewed at the same time. In response to Supervisor Johnson's inquiry as to whether Burns & McDonnell was the low bid, Finance Director Diane Hyatt advised that the top two firms were chosen and negotiated with for the_ November 13, 1990 78 7 - - best price. Supervisor Eddy was concerned that the directions to the consultant were too vague, without policy decisions, and the cost for the study was too great. He suggested designing a new RFP for new conditions and getting new proposals. Director of utilities Cliff Craig responded to Supervisor Johnson that in his professional opinion, this was an appropriate amount of money for the study and he would recommend the award. After further discussion, Supervisor Johnson moved to approve staff recommendation. Supervisor Eddy made a substitute motion that the study be limited to water and exclude sewage. The motion was denied by the following recorded vote: AYES: Supervisors Eddy NAYS: Supervisors McGraw, Johnson, Nickens, Robers Supervisor Johnson moved to approve the original staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: Supervisor Eddy ~ AÞÞroÞriation of funds for Allied sianal economic develoÞment ÞrosÞect. A-111390-4 Finance Director Diane Hyatt advised that on October 23, 1990, Allied Signal announced their plans to construct a facility in Western Roanoke County. The County agreed to donate $825,000 to the 78 8 November 13, 1990 - Industrial Development Authority to purchase the land from Salem West Corporation and the IDA will deed this land to Allied Signal Corporation. The County agreed to extend water and sewer connections to the construction site and to improve the road access at Route 11/460 up to $50,000. Ms. Hyatt requested that the board appropriate $875,000 from the unappropriated balance for the land acquisition and road improvements. She reported that $650,000 for the sewer extensions is available from unallocated bonds that were sold through the Virginia Resource Authority, and $50,000 for the water extensions from the Water Offsite Facility revenues. Supervisor McGraw moved the staff recommendation to appropriate funds to proceed with location of Allied Signal. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Director of Planning and Zoning Terry Harrington advised that a community meeting with Allied Signal has been scheduled for November 27, 1990, at 7 p.m. at the Glenvar Library. ~ Annual Reþort from the Mental Health Services of the Roanoke Valley The report was presented by Dr. Henry J. Sullivan, Mental Health Services Board Member appointed by Roanoke County, and Ms. Mary Faron, resident of Roanoke County, spoke to the board about the services provided. Dr. Fred Roessel, Mental Health Services Executive November 13, 1990 78 9 Director and Tom Chapman, Director of Administration, were present to answer questions. Supervisor Robers moved to receive and file the report. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Reauest for additional funds to comÞlete Read Mountain Fire station. A-111390-S Mark Light, Deputy Chief of Fire & Rescue, advised that in 1985, the projected cost of a station in the Bonsack area with Botetourt County was estimated to be $300,000: however, the projected total cost will be $474,886. Deputy Chief Light requested that the board appropriate $174,886 so that the project can be completed in early 1991. Supervisor Nickens expressed concern about including a complete sprinkler system for the fire station in the contingency fund. In response to Supervisor Nickens question about the financial involvement of Botetourt County, Mr. Hodge advised that Botetourt County cannot contribute to the amount being requested at this time but Botetourt County is donating the land, part of the operating costs and the majority of the fire fighters. Supervisor Johnson moved the staff recommendation to appropriate $l74,886 to complete the Read Mountain Fire Station. 79 0 November 13, 1990 - = Supervisor Eddy made a substitute motion to reduce the contingency fund to 5% and include an amount of money not to exceed $10,000 for paving at the Back Creek Fire station. The motion was denied by the following recorded vote: AYES: Supervisors Eddy NAYS: Supervisor McGraw, Johnson, Nickens, Robers Supervisor Johnson moved the main motion. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ AÞÞroÞriation of funds to extend the contract of Cable TV consultant o. D. Paae. P.E. A-111390-6 Mr. Mahoney requested an appropriation of $6,800 for the estimated cost of O. D. Page's consulting services during the cable television franchise renewal negotiations. He advised that a portion of these funds might be recovered from Cox Cable at the conclusion of a successful negotiation. Following discussion, Supervisor McGraw moved the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: REQUESTS FOR WORK SESSIONS November 13, 1990 79 1 - - - A work session was set for Monday, November 26, 1990, at 3 p.m. for the board and staff to discuss future issues. IN RE: FIRST READING OF ORDINANCES ~ Ordinance amendina and reenactina ChaÞter 4, Amusements. Section 4-99. "Binao Games and Raffles", of the Roanoke County Code. Þrovidina for an increase in the audit fee. Mr. Mahoney was present to answer questions. The second reading of this ordinance will be December 4, 1990. There was no one present to speak to the ordinance. Supervisor Eddy questioned whether under state law, if it does not cost the 2% to conduct the audit, could the excess be put in the County treasury. Mr. Mahoney advised that we are limited by the state code authorizing the legislation. Supervisor Nickens moved to approve first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Ordinance amendina and reenactina ChaÞter 21. Taxation of the Roanoke County Code to Þrovide for a reduction in the amount of Þenalties for failure to file returns for Personal ProÞerty taxes. 79 2 November 13, 1990 ,- - Mr. Mahoney was present to answer questions. The second reading of this ordinance will be December 4, 1990. There was no one present to speak to the ordinance. In response to Supervisor Eddy's observation about a typographical correction, Mr. Mahoney indicated it would be made before the second reading. Supervisor Johnson moved to approve first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Ordinance amendina the Roanoke County Code by the addition of Þrovisions reau1atina smokina for the County of Roanoke. Mr. Mahoney was present to answer questions about the ordinance which adopts the mandatory and optional provisions of the Virginia Indoor Clean Air Act. The second reading will be December 4, 1990. There was no one present to speak to the ordinance. Supervisor Nickens questioned whether the provision stating that Roanoke County shall provide reasonable no-smoking areas was construed to be inside or outside of the building. He expressed his feeling that there could be a smoking policy that would require smoking outside the building. Supervisor Johnson favored the intent 79 3 November 13, 1990 - of the provision but did not believe the state Code sections require this and should be left to the reasonable interpretation of the County Administrator. Supervisor Eddy pointed out that the enforcement of this ordinance would be by the County Administrator and suggested that the ordinance be publicized and brochures prepared when approved. Supervisor Nickens asked if there was a prohibition under state Code for governmental facilities to allow smoking in common areas such as lobbies, restrooms. Mr. Mahoney stated that the state Code for not smoking in common areas is limited to the educational facilities but not governmental buildings. Supervisor Nickens moved to approve first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Ordinance to authorize acauisition of Þarcel of land ad;acent to Bonsack Well No.1. The second reading will be December 4, 1990. There was no one present to speak to the ordinance. There was no discussion. Supervisor Johnson moved to approve first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 794 November 13, 1990 - - ~ Ordinance to authorize acauisition of ~arcel of land ad;acent to Hidden Valley Well No.9. The second reading will be December 4, 1990. There was no one present to speak to the ordinance. There was no discussion. Supervisor Eddy moved to approve first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Ordinance authorizina abandonment and reconveyance of a well lot located on the north side of Bur1inaton Drive in the Burlinaton Heiahts area of Roanoke county to JoseÞh N. and Grace M. Nackley. The second reading will be December 4, 1990. There was no one present to speak to the ordinance. There was no discussion. Supervisor Johnson moved to approve first reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: SECOND READING OF ORDINANCES November 13, 1990 19 5 ~ - ~ Ordinance at the reauest of Roanoke Gas ComÞany to share a County water line easement. 0-111390-7 There was no discussion. Supervisor Nickens moved to approve the second reading of the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ORDINANCE 111390-7 AUTHORIZING THE CONVEYANCE OF AN EASEMENT TO THE ROANOKE GAS COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e. a gas line easement within the existing water line easement: and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on October 23, 1990: a second reading was held on November 13, 1990; and 3. That the twenty (20) foot wide water line easement currently exists across three residential properties in the Deer Run Estates Subdivision: said easements were granted unto Roanoke County by deeds of easement recorded in the Clerk's Office of the Circuit Court of 796 November 13, 1990 - - Roanoke County in Deed Book 1146, page 720: Deed Book 1146, page 724; and Deed Book 1146, page 726: and 4. That the twenty (20) foot gas line easement for Roanoke Gas Company, extending natural gas from Starmount Drive to Tinkerdale, coincides with the existing water line easement of Roanoke County and involves the joint use of said easement area: and 5. That the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 6. That the offer of the Roanoke Gas Company of One Dollar ($1.00) for the joint easement is hereby accepted and all other offers are rejected; and 7. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said easement, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: APPOINTMENTS ~ Buildina Code Board of Ad;ustments and AÞpea1s Supervisor Eddy nominated Richard L. Williams from the Cave Spring District to serve a four-year term which will expire October 24, 1994. November 13, 1990 7'9 7 r;.¡ = ~ EXÞlore citizens Advisory Committee Supervisor Robers nominated Pam Glover from the Cave Spring District. Supervisor Nickens nominated C. W. Church williams from the Vinton District. Supervisor Johnson nominated David LaYman, from the Hollins District. Supervisor Johnson suggested to County Attorney Paul Mahoney that during redistricting, consideration should be given to putting the North Lakes Subdivision into one district. He also requested that Mr. Mahoney consider how redistricting will affect membership in the County committees, commissions and board. Mr. Mahoney advised that a public hearing on redistricting will probably be set for the second meeting in January, 1991. ~ Mental Health Services Community services Board Supervisor Eddy nominated Dr. Henry Sullivan for reappointment to a three-year term which will expire December 31, 1993. ~ Planning Commission Supervisor McGraw introduced and nominated Marian Chappelle from the Catawba District to fill the unexpired four-year term of Wayland Winstead which will expire December 31, 1993. 79 a , November 13, 1990 >-- Supervisor Johnson requested that a resolution of appreciation be presented to Mr. Wayland Winstead at a December meeting. Supervisor Johnson also requested that the appropriate documentation for financial disclosure be sent to Mrs. Chappelle. ~ Recyclina Advisory Committee Supervisor Robers nominated Marielayne Rossillo from the Cave Spring District. Supervisor McGraw nominated Mikeile "Mikey" Wimmer from the Catawba District. IN RE: CONSENT AGENDA R-111390-8 RESOLUTION 111390-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for November 13, 1990 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - October 23, 1990 2. Confirmation of Committee Appointments to the Explore Citizens Advisory Committee and the Recycling Advisory_ Committee. 79 9 November 13, 1990 ~ 3. Acceptance of water and sanitary sewer facilities serving Woodbridge section 11. 4. Acceptance of water and sanitary sewer facilities serving Viking Court. 5. Acceptance of payment by ITT for reconstruction of sanitary sewer line. 6. Request for acceptance of Remington Road into the VDOT Secondary System. 7. Donation of drainage easements in connection with the Ingal Blvd. Project. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 111390-8.e REQUESTING ACCEPTANCE OF REMINGTON ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application for Remington Road, a section of road extending from Falcon Ridge Road, (Route 1939), 0.07 miles east of Hunting Hills Drive (Route 1541), and extending in a ~,l t: November 13, 1990 - southerly direction 0.33 miles to Falcon Ridge Road, (Route 1555), 0.20 miles east of Upland Game Road (Route 1936), pursuant to Section 33.1-72.1, Paragraph C-l and funded pursuant to Section 33.1-75.1, Paragraph A of the Code of Virginia of 1950, as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 6, Page 63, (Sec. No. 3) , Plat Book 8, Page 5, (Sec. No. 6) , and in Plat Book 8, Page 48, (Sec. No. 7) of record in the Roanoke County Clerk's Office. 3. That this Board does certify that this road was open to public use prior to January 1, 1976, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interests are not involved. 5. That said road known as Remington Road and which is shown on a certain sketch accompanying this resolution, be, an the same is hereby established as a public road to become a part of the state secondary system of highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson to adopt resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None November 13, 1990 80 1 èj - IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SuÞervisor Eddy: (1) He reported on his visit to the Bent Mountain School which was dedicated last Sunday and made a tour of Back Creek Elementary School in honor or American Education Week. (2) He advised that he is now writing and mailing out a Windsor Hills District newsletter at his personal expense. He offered to add anyone interested to his mailing list. (3) He expressed appreciation that a legislative item previously requested was not placed on the legislative program. (4) He asked Paul Mahoney if redistricting would affect the County Charter. Mr. Mahoney advised that no changes to the County Charter would be necessary for the various alternatives of redistricting and advised that a public hearing will be requested for the second meeting in January. (5) He asked for an update on the recorded message system because of the telephone directory deadline. John Chambliss advised that staff should be prepared to make a final proposal on the pricing and the system by the end of the month. (6) He expressed his concern about Back Creek Fire station not being paved before cold weather. Mr. Hodge will try to get better costs for paving by combining the work to be done with other areas. (7) He reported on the TV program concerning the consolidation aftermath and complimented Supervisor McGraw on his performance. SuÞervisor McGraw: (1) He reported on a discussion with Howard Musser on the same television show about future cooperation between Roanoke County and Roanoke City in negotiating the Cable TV 802 " November 13, 1990 - - franchise and commented on a recent letter he sent to Mr. Musser. (2) He will become president of the Virginia Association of Counties at the annual meeting at The Homestead on November 18 - 20, 1990. Mr. James D. Campbell will become the Executive Director of VACo effective December 1, 1990. (3) He commended the City of Roanoke for gaining General Assembly approval to enact a bias-ban ordinance and asked the County Attorney to determine what actions would be needed if Roanoke County should make the same request. Mr. Mahoney will report back to the board at the December 4, 1990 meeting. (4) He requested that the County Attorney research the modified ward system for restrictions as well as gains. Mr. Mahoney commented that this could be done under the County Charter without specific legislation. (5) He recommended pursuing a joint efficiency study of delivery of services in the Roanoke Valley within the local governments. SuÞervisor Nickens: (1) He requested reconsideration of the Cooperation Resolution (Rll1390-1) before adjournment of the meeting and asked to include Botetourt County in the resolution. SuÞervisor Robers: (1) He announced that Senator Warner has agreed to help with the funding request in the Senate for the smart highway. (2) He advised that Dr. Wade Gilley from George Mason University believes that the Roanoke Valley will be one of one hundred secondary economic development hubs of the next twenty years and the smart highway could be the focus project. (3) He asked for an update on the actions of staff with Roanoke City regarding the Airport November 13, 1990 80 3 - Commission being composed of citizens. Supervisor McGraw suggested that Chairman Robers write a letter to Mayor Taylor about changing the structure of the Airport Commission. Mr. Hodge and staff will draft the letter. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports after a discussion of Item 5. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of income and expenses for the four months ended October 31, 1990 5. Report on CORTRAN/RADAR transportation. IN RE: REPORT ON CORTRAN/RADAR TRANSPORTATION Assistant County Administrator Don Myers presented the staff report listing three alternatives for expanding CORTRAN services to five days and until 6: 15 p.m. in the evening. This report was in response to the request of Mr. Rich Boehler at the October 23, 1990 meeting. 804 November 13, 1990 - - Supervisor Nickens felt that this should have been a separate agenda item and not a report. It was board consensus that staff should bring back an agenda item with fiscal recommendation for funding on a trial basis at the December 4, 1990 meeting. Supervisor Nickens requested that the County Attorney research the question of whether Valley Metro would be required by Federal statutes to provide comparable services for the handicapped since the County does not pay a subsidy. ~ Rich Boehler. 3114C Honevwood Lane. asked that the increased schedule when approved be publicized and would like to see the dispatching services increased. EVENING SESSION AT 7:00 P.M. IN RE: RECONVENEHENT AT 7: 00 p.m., Vice-Chairman steven A. McGraw called the meeting to order in the absence of Chairman Richard W. Robers. IN RE: PUBLIC HEARINGS 1190-1 Petition of Roanoke Moose Lodae #284 to obtain a SÞecial Use Permit to oÞerate a shootina ranae Mr. Harrington advised that an analysis of the safety of the " 5 ~ November 13, 1990 - facility, the design of the facility, signage that must be posted, and the requirements for submittal of the application were part of the staff review of this request. The Roanoke County Police Department met with the applicants last summer and reviewed the standards in the design of the facility. Mr. Harrington advised that the main issue is the proximity of the facility to the County's Whispering Pines Park which abuts the property on two sides. The Department of Parks & Recreation has significant concerns regarding the noise and safety aspects of the facility. Mr. Ed Natt, attorney for the petitioner, advised that he had requested a continuance by letter, and was not prepared to go forward since the staff report was not received until after the newly established deadline for automatic continuances enacted by the Board. He advised that the request for a continuance must be in before the staff report comes out. He advised that the petitioner would like an opportunity to meet with the neighbors. In response to Supervisor McGraw's concern about having a second public hearing in the event of a continuance, Mr. Mahoney advised that the board could hear comments tonight but defer a decision until the petitioner has an opportunity make a presentation. It was the consensus of the board to proceed with the public hearing. ~ Darlene Hess. 2882 Carvins Code Road. Salem, presented a petition signed by 150 citizens opposed to the shooting range because of the safety, noise, and November 13, 1990 - = property values. It was Board consensus that the petitioner set up a meeting with the concerned citizens in the area to explain their plans. Supervisor McGraw moved to continue the public hearing until the December 18, 1990 board meeting. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens NAYS: None ABSENT: Supervisor Robers IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Lela E. Blewett. 958 Halifax circle requested that the board change the ordinance which allows only two dogs per household in Roanoke County. Mrs. Blewett has been cited by the Animal Control Officer to dispose of one dog by November 27, 1990. 2. Mike Vinyard. spoke in support of Ms. Blewett and inquired why there was no ordinance concerning cat ownership. Supervisor Nickens requested that at an appropriate time in the future, preparation of a cat ordinance should be considered. Supervisor McGraw suggested revisiting the zoning ordinance. Supervisor Eddy inquired as to why the ordinance was written to allow only two dogs and suggested delaying enforcement against Ms. Blewett pending research by staff. Supervisor Eddy moved that in the matter of the number of November 13, 1990 80 1; - dogs allowed under these circumstances, enforcement of that particular aspect of the zoning law be deferred until the board receives a report from staff regarding the appropriate number of dogs for households to keep and take formal action. Supervisor Eddy restated his motion that enforcement of this particular case be deferred until the staff reports back to the board on all aspects of the issue of number of dogs and zoning classifications. The motion resulted in a tie vote and the County Attorney ruled that the decision should be brought back to the next board meeting for vote. AYES: Supervisor Eddy, Nickens NAYS: Supervisor McGraw, Johnson ABSENT: Supervisor Robers IN RE: ADJOURNMENT TO SUNDAY. NOVEMBER 18. 1990 AT THE HOMESTEAD FOR THE VIRGINIA ASSOCIATION OF COUNTIES ANNUAL CONFERENCE, MONDAY. NOVEMBER 26. 1990. AT 3 P.M. FOR A WORK SESSION WITH STAFF, AND TO 8: 00 A.M. FRIDAY. NOVEMBER 30, 1990 AT THE SUNNYBROOK INN FOR THE PURPOSE OF A BREAKFAST MEETING WITH AREA LEGISLATORS At 7:55 p.m., Supervisor Nickens moved to adjourn to Sunday, November 18, 1990, at The Homestead: Monday, November 26, 1990, at 3:00 p.m. for a work session with staff, and Friday, November 30, 1990, at 8:00 a.m. for a breakfast meeting with area legislators. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens NAYS: None ABSENT: Supervisor Robers ~~s. Chairman - 80 8 - November 26. 1990 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 November 26, 1990 The Roanoke County Board of Supervisors of Roanoke . County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from November 13, 1990 for the purpose of a work session. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 3:04 p.m. MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman steven A. McGraw, Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None . STAFF PRESENT: Elmer C. Hodge, County Administrator; John R. Hubbard, Assistant County Administrator of Community services and Development; Don M. Myers, Assistant County Administrator for Management Services; Paul M. Mahoney, County Attorney, Mary H. Allen, Clerk to the Board; Anne Marie Green, Information Officer, Reta Busher, Director of Management and Budget, Diane Hyatt, Director of Finance; Clifford Craig, Director of utilities 80 9 November 26, 1990 - - OTHERS PRESE~JT: Dr. Bayes Wilson, School Superintendent, Frank Thomas, School Board Chairman, Jerry Hardy, Director of Schools Budget IN RE: REQUESTS TO ADD, DELEGATE OR CHANGE THE ORDER OF BUSINESS Supervisor Eddy asked that the Hotel Roanoke/Conference Center and the cable TV franchise be discussed. County Administrator Elmer Hodge responded he would add these to the agenda. IN RE: LANDFILL Assistant County Administrator John Hubbard advised the board on the progress of the smith Gap site. He described plans for the rail transportation of the refuse to the site and advised that Roanoke City is willing to set up transfer sites. He explained that refuse trucks will bring refuse to transfer sites which will be loaded on rail road cars and brought to the landfill by rail. In response to a question from Supervisor Eddy regarding negotiations with other localities, Mr. Hodge responded there are two options: the locality could join the Resource Authority as a partner in the landfill or could contract with the County for use of the landfill. Staff is still working on the specifics of an agreement. Supervisor Robers asked if the county's financial position would be stronger in the bond market if there were November 26, 1990 81 0 - separate regional authorities for water, sewer and landfill. Mr. Hodge responded that he would asked the County's financial consultant. Supervisor Nickens suggested that the Roanoke County Resource Authority go on record in requesting the state for an extension of time and increase in capacity for use of the current landfill. He further suggested that a letter from the Board of Supervisors be sent to the others localities participating in the current Landfill Board expressing concern about Landfill Board member John Parrott's recent emplo~ent with Olver and Associates, the landfill consultant. Following discussion on allowing other localities to join the County landfill, Mr. Hodge advised he will set up a meeting of the Landfill citizens Advisory Committee to discuss this issue. Supervisor Nickens suggested that inclusion of a surcharge to the host locality should be considered in the negotiations. Mr. Hubbard presented the proposed timetable for the landfill. He advised that this will go to the bond market in November 1991 and the projected date for completion of construction is January 1993. IN RE: SEWAGE TREATMENT Clifford Craig, Director of utilities updated the board members on negotiations with Roanoke City on the sewage treatment plant. The participating localities have held two meetings. Roanoke City's primary need is the sewage treatment plant, while . 8 1 1 .:; November 26, 1990 - - Roanoke County's need is for lines. In response to a question xrom Supervisor Johnson he advised that the plant can be expanded within one to one and a half years. Mr. Hodge added that there is a tentative agreement with Roanoke City and they are still working on bonding methods. Mr. Hodge advised that the staff will keep the board informed on negotiations and that a proposed agreement with the city is expected by February 1991. IN RE: WATER SUPPLY Assistant County Administrator John Hubbard reported that the rate study should be completed by February 1991 and will be brought to the Board of Supervisors. other projected plans include bidding the project in May 1991, going to the bond market . between June and August 1991 and awarding construction in July 1991. IN RE: 1991-91 BUDGET PROCESS 1. Budaet Calendar Director of Management and Budget Reta Busher presented a proposed calendar of dates for the 1991-92 budget process. There was board consensus to set the public hearing for citizen comment on tax rates at a different meeting than when the tax rates are approved. Mr. Hodge and Ms. Busher responded that staff would bring back a revised calendar to the board. Supervisor Eddy suggested that a percentage of the General Fund be allocated to human service agencies in the 1991- 92 budget instead of an arbitrary dollar amount. Supervisor 81 2 ~ .~ November 26. 1990 Nickens reminded the staff that the Therapeutics Program should be budgeted on a cost sharing basis with participating localities in future budgets. Director of Finance Diane Hyatt announced she will set up an Audit Committee meeting in December. ~ School Budaet: Dr. Bayes Wilson, School Superintendent, was present and updated the Board members on future construction plans. He advised that the projected 1991-92 enrollment is estimated at 13,200. He further advised that the state does not plan any new mandates and may even reduce curren~ mandates. ~ state school budaet reductions Dr. Wilson advised that th~ $60,000 duty free lunch will be eliminated and the estimated reduction of state funds is $1.5 to $2 million plus state tax. Dr. Wilson also announced that Roanoke City is requesting legislation to share state funding for students who live in one locality and attend school in another locality. Currently 700 students from outside Roanoke County attend County schools with funding of $1200 per student. The funds would be eliminated if this legislation is passed. . IN RE: RECESS Chairman Robers declared a dinner recess at 6:20 p.m. Supervisor Johnson was absent from 6:00 p.m., and Supervisor 813 November 26. 1990 - - McGraw was absent from 6:05 p.m. EVENING SESSION . IN RE: RECONVENEMENT At 7:04 p.m., Chairman Robers reconvened the meeting. Supervisor McGraw was absent and arrived at 7:30 p.m. IN RE: FORENSIC LABORATORY Don Myers, Assistant County Administrator, reported that the current lab located in Roanoke City does not meet standards and is inadequate. Several years ago, the County donated 2.5 acres next to the Public Safety Center for construction of a new forensic laboratory. However, the project is low on a list of state construction priorities and unless alternate funding is found, it is doubtful the project will be completed. Following discussion, Mr. Hodge advised that staff will study alternative sources of the funding to assure completion of the project in Roanoke County. IN RE: REGIONAL JAIL Mr. Myers presented the background on the proposed regional jail and announced that the only remaining localities involved are Roanoke County, Roanoke City and Salem. A needs assessment has been completed recommending a minimum security November 26. 1990 814 - facility with 300 beds. Construction costs are estimated at $12 million with state funding of $6 million. Roanoke County's share would be $1 million. There was board consensus to continue discussion with the other localities and report progress back to the board members. IN RE: REDISTRICTING County Attorney Paul Mahoney recommended that a committee be established consisting of Planning Director Terry Harrington, Registrar Elizabeth Leah and himself to begin the redistricting process. He announced there will be a public hearing on the issue at the January 22, 1991 board meeting. He asked for board direction on how they should proceed. Following discussion, there was board consensus to correct errors made in past redistricting by splitting subdivisions and school districts between magisterial district. The Board members also supported a study of the possibility of adding an at-large chairman and at-large vice chairman.' Supervisor Nickens also suggested that the committee work with the Fifth Planning District Commission. IN RE: OTHER ISSUES ~ Cable television neaotiations with Cox Cable: Supervisor McGraw updated the board members on negotiations and announced there will be a meeting on November 28. He reported that it may be necessary to adopt an ordinance 815 November '-6, ,qqn - . authorizing an extension of the contract with Cox Cable until negotiations are complete. ~ Hotel Roanoke/Conference Center Pro;ect: Mr. Hodge advised that it will not be necessary for the Board of Supervisors to make a decision on whether to participate in this project at this time. He will keep the board informed at future meetings. ~ VDOT Round Table Meetina: Mr. Hodge announced that a meeting will be held with staff from the Virginia Department of Transportation on November 30, 1990 at 10:00 a.m. Supervisor Eddy and he will be attending. . ~ Recyclina Advisory Committee: Supervisor Eddy advised that there are two members still to be appointed to this committee representing the business community. The board members directed Clerk Mary Allen to contact businesses involved in recycling and the Fifth Planning District Commission for suggested members. ~ Referendum on School Board AÞÞointments Supervisor Eddy asked whether this issue could be placed before the voters again. County Attorney Paul Mahoney responded that he will investigate the code requirement for the . length of time before a referendum can be brought back to the voters and advise the Board. ~ VDOT Matchina Funds November 26, 1990 816 The Board members directed Mr. Hodge to place an item on the December 4, 1990 agenda allocating mat.ching funds for the Virginia Department of Transportation revenue sharing program. IN RE: ADJOURNMENT At 8:50 p.m., Chairman Robers adjourned the meeting to November 30, 1990 at 8:00 a.m. at sunnybrook Inn for the purpose of a legislative breakfast. o/~'¿1W1 R~har~W. Robers, Chairman - - 817 November 30, 1990 - Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 . November 30, 1990 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the sunnybrook Inn, 7342 Plantation Road N. W., this being an adjourned meeting from November 26, 1990 for the purpose of presenting Roanoke County's legislative requests to the Roanoke Valley legislators. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 8:05 a.m. . MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman steven A. McGraw, Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney, Anne Marie Green, Information Officer OTHERS PRESENT: Delegates C. Richard Cranwell, Clifton A. Woodrum, A. victor Thomas, Beverly Lambert, representing G. Steven Agee, State Senator C. Granger MacFarlane . 818 November 30, 1990 - - IN RE: LEGISLATIVE REQUESTS County Attorney Paul Mahoney presented to the legislators the following list of requests adopted by the Board of Supervisors for consideration during the 1991 session of the General Assembly: 1. Joint collection of taxes by a County and a town with a single tax bill. 2. Return of a portion of the lottery proceeds to the locality. 3. Authorization for local governments to assess user charges to recover the costs of administering the construction, operation and maintenance of a stormwater management program. 4. Extension of time to secure a qualifying industry for industrial access road funding. 5. State funding of human service needs to reach a goal of 80/20 reimbursement for administrative costs and to fund all positions needed as shown on case load standards. 6. Authorization to require a current rabies certificate of vaccination as a prerequisite for securing a dog license. 6. Assignment of the same priority to the payment of debts of the estate of a decedent for local taxes as provided debts and taxes to the state. 7. Approval of funding for the construction of the Regional Forensic Science Laboratory. 8. Restriction of the power of the judiciary to revise 81 9 - November 30. 1990 - or overrule a decision of a local governing body in a land use matter except in case of fraud or direction violation of law. 9. Authorization for the local governing body to impose up to a ten percent tax on the gross receipts of all bingo games and raffles. Delegate Cranwell questioned the stormwater utility fee request and was informed the county did not wish to make it retroactive. There was a discussion on funding and building the forensic laboratory. Delegate Cranwell advised that stat.e redistricting will be held the first two weeks of April. Those present discussed methods of keeping better count of residents. . IN RE: ADJOURNMENT At 9:00 a.m., the meeting was adjourned. ß/ fl /M . t//,l/::/ R1Chard/W. Robers, Chairman =