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HomeMy WebLinkAbout2/13/1990 - Regular February 13, 1990 092 --" Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 February 13, 1990 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the regularly scheduled meeting of the month of February, 1990. IN RE: CALL TO ORDER Chairman Robers called the meeting to order at 3:06 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Richard Robers, Vice Chairman Steven A. McGraw, Supervisors Lee B. Eddy, Bob L. Johnson, Harry C. Nickens MEMBERS ABSENT: STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. ."'~. 09 3 February 13, 1990 : - Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Paul M. Mahoney, County Attorney, Mary H. Allen, Clerk to the Board; Anne Marie Green, Information Officer : - IN RE: OPENING CEREMONIES The invocation was given by the Reverend Gordon Grimes, Cave Spring Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS. Supervisor Eddy requested that four items be added under his name in Reports and Inquiries of Board Members: (1) A request for additional law enforcement vehicles; (2) A resolution regarding the Board of Equalization; (3) A request for a review of County operations; and (4) A request regarding the Fralin- Waldron law suit. Supervisor Eddy later withdrew 2 and 3. IN RE: PROCLAMATIONS, RESOWTIONS, RECOGNITIONS AND AWARDS ~ Resolution of Conqratulations to Glen Cove School for outstanding performance. R-21390-1 February 13, 1990 09 4 cha~rman Robers presented the resolution to Mary Lee Divers, Principal and Betty Massey, PTA President. Supervisor McGraw moved to adopt the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, JOhnson, Nickens, Robers NAYS: None RESOLUTION 21390-1 OF CONGRATULATIONS TO GLEN COVE ELEMENTARY SCHOOL FOR OUTSTANDING PERFORMANCE WHEREAS, Roanoke County has an outstanding school system, which has won many awards on the state and national level; and WHEREAS, the County schools continue to provide an excellent education at all levels to the students of the County; and WHEREAS, the State Department of Education nominated Glen Cove Elementary School for participation in the U. S. Department of Education's Elementary School Recognition Program. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby commend the faculty, staff and students of Glen Cove Elementary School for outstanding performance; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its congratulations to Glen 095 February l3, 1990 Cove Elo1l\ontary gahool fRY t.1o'I,. i,.. 1"I1"J1'1"; Mat- i·)lJ ill t 11";'. uallvwtl : ~ program. IN WITNESS WHEREOF, WE have hereunto set our hands and caused the seal of the County of Roanoke, Virginia, to be affixed this 13th day of February, 1990. On motion of Supervisor MCGraw, and carried by the following recorded vote: AYES: Supervisors Eddy, MCGraw, Johnson, Nickens, Robers NAYS: None ~ Resolution of Conqratulations to Penn Forest School for outstandinq Derformance. R-21390-2 Patricia Sales, Principal, and Deedie Kagey, Assistant Principal, were present to receive the resolution. Supervisor Eddy moved to adopt the prepared resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOWTION 21390-2 OF CONGRATULATIONS TO PENN FOREST ~LEMENTARY SCHOOL FOR OUTSTANDING :ERFORMANCE WHEREAS, Roanoke County has an outstanding school , system, which has won many awards on the state and national February 13, 1990 09 6 level; and WHEREAS, the County schools continue to provide an excellent education at all levels to the students of the County; and WHEREAS, the state Department of Education nominated Penn Forest Elementary School for participation in the U. S. Department of Education's Elementary School Recognition Program. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby commend the faculty, staff and students of Penn Forest Elementary School for outstanding performance; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its congratulations to Penn Forest Elementary School for their nomination in this national program. IN WITNESS WHEREOF, WE have hereunto set our hands and caused the seal of the County of Roanoke, Virginia, to be affixed this l3th day of February, 1990. On motion of Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: NEW BUSINESS ~ Report of the NFPA and the Fire and Rescue 097 ,;~ February 13, 1990 - ResDonse Committee. A-9l390-3 County Administrator Elmer Hodge reported that after the fire at Shenandoah Homes in December, the National Fire Protection Association conducted an investigation into the incident and prepared a report which found that the County's procedures were appropriate that the response time to the fire was not an issue. Mr. Hodge advised that the County formed a committee consisting of volunteer and paid fire and rescue personnel to review the issue of response time and to make recommendations for any necessary improvements. The staff has reviewed the committee's recommendations and feels that the County should implement those recommendations which will have no financial i~put such as a goal of decreasing response time by one minute per year, inviting the State Department of Fire Programs to conduct a review of the County's procedures, entering into a Mutual Aid Agreement with surrounding jurisdictions, charging a fee for responses to false alarms and encouraging the installation of security lock boxes on major buildings. Those recommendations with fiscal impact should be addressed during the budget process. Supervisor McGraw asked if there had been any response from the surrounding localities concerning the mutual aid agreement. Mr. Hodge responded they had received replies from February 13, 1990 098 ------- --" Montgomery coun~y and the meeting would be held February 25th. In response to a question from Supervisor Eddy, Mr. Hodge advised that information concerning false alarms would be brought back to the Board. Supervisor Nickens expressed concerns that the volunteers may not be willing to spend the night at the stations. Supervisor Johnson moved to receive and file the report. The motion carried by the following voice vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None 2. Request for aooroval of qrant and matchinq funds for solid waste recvclinq oroqram. General Services Director Gardner Smith reported that the Landfill Board has provided a $250,000 recycling grant for local government use in implementing recycling programs, based on a 35/65 landfill/local government percentage. The Landfill Board will provide $8l,000 and Roanoke County will match that grant with $150,600. Staff plans to expand the current program to another 4,800 homes if the grant and funding is approved. Staff recommended that the County approve the grant and allocate $l50,600 from the unappropriated fund balance. There was a discussion on using funding other than the unappropriated balance with Supervisor McGraw expressing supporting for reinstitution of the refuse collection fee. Supervisor Nickens moved to include the request in the 099 February 13, 1990 : ~ bUd9~L ~LU~~~~. Mr. Smith responaea that the grant and funds : 1::= must be spent by June 30, 1990, prior to the new budget. Supervisor Eddy offered a substitute motion to bring the request back within 30 days to allow for further discussion. Supervisor Nickens withdrew his motion. The substitute motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Request to the city of Roanoke for uoqrade of the Roanoke River Sewer Interceptor capacity. A-2l390-4 utility Director Clifford Craig presented the staff report, advising that this request is necessary in order to provide future expansion of the Roanoke County sanitary sewer system. If the City declines to construct or participate, then the County may proceed with construction within the city. Following negotiations with the City of Roanoke, staff will bring the agreement back for approval from the Board. Supervisor Johnson moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Application for a Binqo permit - Fort Lewis Rescue Squad. February 13, 1990 10 0 ~ A-~1390-5 Mr. Hodge reported that the Commissioner of Revenue has recommended denial of this permit because the organization has not paid the audit fee, as well as not conformed to other rules and regulations regarding bingo permits. However, the organization has now indicated their willingness to pay the audit fee and he recommends approval upon proper filing of the records, and receipt of the 1989 audit fee. He also expressed concern about the use of a fire and rescue building for bingo. Eugene Rhodes from the Fort Lewis rescue Squad and Wayne Compton, Commissioner of the Revenue were present. They advised that they had met, cleared up the problems, and Mr. Compton now recommended approval. Supervisor McGraw moved to approve the bingo permit. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None ~ Adoption of the Secondary System Six Year Construction Plan (1990-96) and Priorities for 1990-91. R-2l390-6 R-2l390-7 This item was discussed during a work session and adoption of the of the resolutions followed the work session. Supervisor Nickens moved to adopt the prepared 101 February 13, 1990 : - resolutions approving the Sic Year Construction Plan and the priorities for 1990-91. The motion carried by the following : 1::= recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: Supervisor Eddy RESOLUTION NO. 21390-7 ADOPTING A PRIORITY PROGRAM FOR THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM SIX YEAR CONSTRUCTION PLAN FOR ROANOKE COUNTY FOR FISCAL YEAR 1990-91 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board does hereby establish and adopt for fiscal year 1990-91 in accordance with the provisions of Section 33.1-70.01 of the Code of Virginia, 1950, as amended, a budget for the expenditure of improvement funds for the Virginia Department of Transportation Secondary System six Year Construction Plan in Roanoke County, and a list of projects to be carried out in fiscal year 1990-91 taken from said Six Year Plan by order of priority (priority program) as set out on that certain list of priorities reviewed and/or amended by the Board at its meeting on February 13, 1990; and 2. That a public hearing was held on January 23, 1990, to receive comments on the Secondary System six Year Construction Plan for the period of 1990-96; and February 13, 1990 102 ! 3. ~hat a copy or th~s resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly attested copy of said priority list of projects on the Secondary System six Year Construction Plan by the Clerk to the Board. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: Supervisor Eddy RESOWTION NO. 21390-6 APPROVING AND ADOPl'ING THE SECONDARY SYSTEM SIX YEAR CONSTRUCTION PLAN FOR ROANOKE COUNTY FOR THE PERIOD OF 1990-96 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board does hereby approve and adopt the Secondary System Six Year Construction Plan as set out on the attached summary and as reviewed and/or amended by the Board on February 13, 1990 in accordance with the provisions of Section 33.l-70.0l, of the Code of Virginia, 1950, as amended; and 2. That a public hearing was held on January 23, 1990, to receive comments on the Secondary System Six Year Construction Plan for the period of 1990-96; and 3. That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency office along with a duly attested copy of the 103 February l3, 1990 seconaary system Six Year Construction Plan by the Clerk to the i= ! Board. On motion of Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors McGraw, JOhnson, Nickens, Robers NAYS: Supervisor Eddy IN RE: PUBLIC HEARINGS ~ First public hearinq on the Pinkard Court qrant apOlication. Planning Director Terry Harrington advised that the Planning grant to determine the improvements and estimated costs was applied for in July 1988 and activities were completed by November 19, 1989. The engineering reports recommended improvements to water, sanitary sewer, storm drains, and roads. A housing rehabilitation assessment found six homes out of 2l that qualify for rehabilitation. Mr. Harrington reported that a CIG application is being prepared for board approval. He outlined the estimated costs and advised that the staff is exploring alternative funding sources for the costs. There will be a second public hearing held on February 27, 1990. In response to a question from Supervisor MCGraw, Mr. Harrington advised this project was similar to the Hollins Project, but that there will be no corporation as in the Hollins February 13, 1990 10,* p~oj~~L. In response to a ques~~on from Supervisor Eddy, Mr. Harrington advised the only cost to Roanoke County will be the utility hookup fee. Supervisor Johnson asked that Mr. Harrington make sure the citizens understand the entire process including eminent domain. Supervisor Robers moved to set the next public hearing for February 27, 1990. The motion carried by the following voice vote: AYES: NAYS: Supervisors Eddy, McGraw, JOhnson, Nickens, Robers None IN RE: APPOINTMENTS ~ Grievance Panel Supervisor Eddy nominated Kenneth Lussen to serve a two-year term which will expire February 23, 1992. ~ Health Deoartment Board of Directors Supervisor Eddy nominated Anne Renner to a two year term which will expire November 26, 1991. ~ Parks and Recreation Advisorv Commission Supervisor Johnson nominated Karen Padgett to serve a three-year term, representing the Hollins Magisterial District // 105 February 13, 1990 - which will expire June 30, 1992. ~ Reqional Partnership Site Advisory Committee Supervisor Eddy reported that he had been informed by Economic Development Director Tim Gubala that this committee is no longer active. He asked that it be removed from future consideration. ~ Roanoke Reqional Airport Commission Supervisor Nickens moved to appoint Bob Johnson to serve a four-year term which will expire February 10, 1994. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS SUPERVISOR EDDY: (1) Requested Board authorization for Sheriff Kavanaugh to order additional white vehicles prior to the state cutoff date of 2/16/90, with funding to come from the 1990/91 budget to allow for more of the oldest vehicles in the Sheriff's fleet to be retired. Major Robertson from the Sheriff's Department and Don Myers, Assistant County Administrator were present to answer questions from the Board of Supervisors. Supervisor Nickens moved to table the issue. The motion was defeated by the following recorded vote: 14 February 13, 1990 106 AY.t::S; supe~vl~uL~ Johnson, Nickens NAYS: Supervisors Eddy, McGraw, Robers Supervisor Nickens moved that in the 1989/90 budget, the County purchase no more vehicles for law enforcement and/or correction purposes other than those already approved by the Board. The motion carried by the following recorded vote: AYES: Supervisors Eddy, MCGraw, Johnson, Nickens, Robers NAYS: None Supervisor Eddy moved that the County Administrator be authorized to order 13 additional white vehicles to be used for law enforcement purposes to meet the 2/16/90 deadline for state purchases; with the understanding that the money would be appropriated from the 1990/91 budget and the further understanding that the motion is contingent upon reaching a suitable understanding between the County Administrator and Sheriff regarding the orderly transfer of all vehicles associated with the establishment of a police department. The motion was defeated by the following recorded vote: AYES: Supervisors Eddy, McGraw NAYS: Supervisor Johnson, Nickens, Robers (2) Suggested that the Board may want to authorize the County Attorney to represent the County in the law suit with Fralin and Waldron regarding the office building on Route 4l9. Supervisor Robers moved to authorize the County / / 10 7 February 13, 1990 - At~orney to take the necessary legal action to pursue this suit. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Robers NAYS: Supervisor Nickens SUPERVISOR MCGRAW: Advised that the Grayson Commission legislation was placed on hold for another year until final reports on the financial impact are available on the proposal. $20,000 has been raised by VACo so far and will not be used until next year. SUPERVISOR ROBERS: announced that there will be a conference on April 24, 1990 at VPI regarding the "Smart Highway, with l50 - 250 participants including General Motors, Ford, Motorola, the University of California, Berkeley and MIT. IN RE: CONSENT AGENDA Supervisor Eddy requested a separate vote on Items 1 and 5. Supervisor Johnson moved to approve the Consent Agenda with Items 1 and 5 removed. The motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None Supervisor Johnson moved to approve Items l. The February 13, 1990 108 motion carr~ea ÐY tne fOllow~ng recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy Supervisor Johnson moved to approve Item 5. Following discussion, Supervisor Eddy offered a substitute motion to defer this item to February 27 to allow staff to provide additional information. The substitute motion carried by the following recorded vote: AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers NAYS: None RESOLUTION 21390-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for February 13, 1990, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - June 14, 1989, June 27, 1989 2. Approval of Minutes - January 9, 1990, 109 February 13, 1990 - January 20, 1990. 3. Approval of Raffle Permit - Roanoke County Occupational School PTA. 4. Approval of Raffle Permit - Loyal Order of Moose Lodge 284. 5. Rosolution ef ~upport regardinq solid waste managemoat. ~ '- 6. Donation of sanitary sewer easement from Richard L. and Marilyn M. POppe 7. Request from the Virginia Department of Transportation for resolution regarding changes to Route 639. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson with Items K-1 and K-5 removed, and upon the following recorded vote: AYES: Supervisors Eddy, MCGraw, Johnson, Nickens, Robers NAYS: None Item K-1 approved on motion of Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors MCGraw, Johnson, Nickens, Robers NAYS: None ABSTAIN: Supervisor Eddy Item K-5 removed and deferred to February 27, 1990 on motion of Supervisor Eddy and the following recorded vote: AYES: Supervisors Eddy, MCGraw, Johnson, Nickens, Robers February 13, 1990 11 0 ------- ------- NAï::i: .None IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. Board Contingency Fund 4. Report from Treasurer on delinquent tax collections. IN RE: RECESS At 5:l5 p.m., Chairman Robers declared a recess. IN RE: RECONVENEMENT At 5:30 p.m., Chairman Robers reconvened the meeting. IN RE: WORK SESSIONS ~ Six-Year Plan Engineering Director Phillip Henry introduced Fred Altizer with the Virginia Department of Transportation. They // 111 February 13, 1990 rev~ewed the changes that have been made to the Six-Year Plan as a result of the public hearings and meetings. = Þ= In response to a question from Supervisor Johnson, Mr. Henry requested that the County requested $l38,000 in revenue sharing funds and they received $90,000. Supervisor Robers asked if the County could use matching funds for the new road to the proposed landfill site. Mr. Altizer responded that matching funds were for existing roads only, but they would maintain the road up to a physical barrier at the landfill site. Supervisor Eddy advised he had several requests for additional and changes to the six-year plan. Supervisors MCGraw, Robers and Nickens responded that they had agreed in the past that the staff and VDOT should prioritize the roads based on their knowledge because that would remove any politicizing of the issue. Supervisor Eddy suggested that School Transportation Supervisor Robert Woolwine meet with Mr. Altizer and Mr. Henry. Mr. Woolwine advised that he had been working with Mr. Altizer concerning roads on which school buses traveled. The Six-Year plan was adopted following the work session. Details are listed under new business. 2.Joint Work Session with Planning Commission and Siqn Committee on proposed siqn ordinance Planning Director Terry Harrington introduced members February 13, 1990 112 -I of the ~lann~ng comm~ss~on and Sign Subcommittee. He described the process of the developing the proposed sign ordinance. Don witt who was on both the Planning Commission and Sign Subcommittee also spoke on the process. Neil Kinsey, a member of the Sign Subcommittee advised that the committee felt that adoption of this ordinance should be postponed until the new zoning regulations are complete and that the committee had some concerns about the proposed ordinance. Following discussion of the proposed ordinance, Supervisors Nickens advised that the sign subcommittee should have an opportunity to review their concerns with the draft. Mr. Hodge suggested that they prepare their concerns in writing to be addressed at a future meeting. Supervisor McGraw moved to continue the Work Session to February 27, 1990, to set the first reading of the ordinance on March 13 and the second reading and public hearing on March 27. The motion carried by a unanimous voice vote. IN RE: ADJOURNMENT Supervisor Eddy moved to adjourn until after the Roanoke County Resource Authority meeting at 7:00 p.m. The motion carried by a unanimous voice vote. IN RE: RECONVENEMENT At 8:35 p.m., Chairman Robers reconvened the meeting. // 11 3 February 13, 1990 - l.lt 1Œ: WORK SESSIONS ,-- ~ Budqet Work Session Finance Director Diane Hyatt advised that the revenue projections were reviewed at the Board retreat except that the Public Service Corporation tax has been adjusted. Revenues are projected to be $4.8 million higher than last year due to an increase in the assessments and personal property tax. There are no longer any federal funds and there is concern about decreased state funds. She pointed out that the unappropriated balance has been reduced since July 1, 1989 and a percentage of each year's revenue should be set aside. Ms. Hyatt reviewed the priorities set by the Board at their retreat. She responded that the County is expecting a $1.9 million increase in state funding for schools. Supervisor Robers asked how the County could meet the l-2% variance that was previously discussed. Ms. Hyatt responded that with personal property proration now in place it should be easier to meet that request. ~ Roanoke County Today Information Officer Anne Marie Green reviewed the history of the County citizen newsletter and why the Roanoke Times & World News was chosen for distribution. She advised she had contacted other localities requesting financial information on distribution of their newsletters. Roanoke County has the lowest distribution cost and the largest circulation of these February 13, 1990 11 4 - ----< newsletters. MS. Green presented costs to increase the distribution by adding the morning paper and Read and Shop. The Board members made several suggestions to improve distribution and suggestions for future articles, including distribution in grocery stores, more articles on schools, county departments, and upcoming board agenda items, features on taxes, where the taxpayer's dollars go, and highlighting the All America City award. Supervisor Eddy stated he felt that a less expensive distribution would be mailing the newsletter to those citizens who request it. IN RE: ADJOURNMENT At 9:05 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote. R~1~s, Chairman === - -