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HomeMy WebLinkAbout3/14/1989 - Regular 57 8 March 14, 1989 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 March 14, 1989 The Ro~noke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of March, 1989. IN RE: CALL TO ORDER Chairman Garrett called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Lee Garrett, Vice Chairman Richard Robers, Supervisors Bob L. Johnson, Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant County Administrator for Human Services; John R. Hubbard, Assistant County Administrator of Community Services and Development; Don M. Myers, Assistant County Administrator for Management Services; Paul M. Mahoney, County Attorney, Mary H. Allen, Deputy 57 9 March 14, 1989 - - Clerk, Anne Marie Fedder, Information Officer IN RE: OPENING CEREMONIES The invocation was given by the Reverend Fleet Powell, Colonial Presbyterian Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor Robers added Item 7, Approval of a Raffle Permit for the Athenian Society, to the Consent Agenda. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolutions of Appreciation to Ida and Ernest H. Arthur. This item was continued to March 28, 1989 at 7:00 p.m. 2. Recognition of Kay Johnston for receiving accreditation as Professional Public Buyer Supervisor Robers recognized Ms. Johnson for her recent certification. March 14, 1989 58 0 3. Recognition of Fire and Rescue Personnel involved in recent plane crash in Roanoke County. County Administrator Elmer Hodge recognized the county staff and volunteers who worked at the recent plan crash. IN RE: WORK SESSION 1. Recycling County Administrator Elmer Hodge presented the report. He outlined staff recommendations on recycling goals and objectives for the future, as well as excerpts from a report from Olver and Associates. The staff recommends continuing the present recycling program; requiring that recycling be part of the new landfill contract; requesting that the Landfill Board operate a valley-wide yard waste compost program; requesting the Clean Valley Council to determine ways to involve the business sector; location of drop off centers; and privatization of buy back centers. Mr. Hodge stated that recycling should be a regional project to be successful, and efforts should be made towards a valley-wide effort. In response to a question from Supervisor Robers, Mr. Hodge advised that recycling is not yet a part of the new landfill contract, but he felt it should be. 58 1 March 14, 1989 - Supervisor Garrett asked for a definition of a drop off center. Mr. Hodge responded that these were collection boxes where citizens could drop off recyclable materials. Supervisor McGraw stated he would like to see the county reinstitute garbage collection fees by July 1. Supervisor Robers requested that copies of the recycling report be made available to the Landfill Citizens Advisory Committee for their comments and input. Randolph Smith, Salem City Manager was present at the work session and presented a video on successful recycling in Sumpter County, Florida. IN RE: NEW BUSINESS 1. Request from the Town of Vinton to authorize Roanoke County to enforce the Buildinq Code within the Town of Vinton. A-31489-1 Director of Development and Inspections Arnold Covey reported that in 1984, Roanoke County and the Town of Vinton met to discuss the possibility of Roanoke County assuming the responsibility of enforcing building code inspections in the Town of Vinton. Recently, additional meetings have been held to discuss a similar proposal by which Roanoke County would collect all fees and make appropriate inspections while the Town of 58 2 March 14, 1989 Vinton would continue to enforce the zoning ordinance. The Town of Vinton would need to adopt the current county permit fee schedules to implement this program. Staff recommended that Roanoke County enforce the building code in the Town of Vinton with additional staff and equipment totaling $63,611. Mr. Covey advised that added permit fees would help to defray these costs. In response to questions from the board members, Mr. Covey reported that there are currently five building inspectors and there has been no growth of personnel. Mr. Hodge advised that the increased fees would cover about $4,000 to $6,000 and Mr. Mahoney responded that any contract would include the necessary language to release Roanoke County from any liability. Supervisor Nickens moved to approve the staff recommendation that Roanoke County enforce the building code in the Town of Vinton effective July 1, 1989, and that fees be increased to cover additional costs to serve the Town of Vinton. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None /' / 5 8 3 ~.~ March 14, 1989 - 2. Appropriation for water and sewer construction associated with the Starkey Road Reconstruction proiect A-31489-2 Utility Director Clifford Craig reported that the reconstruction and widening of Starkey Road/Penn Forest Boulevard is scheduled to begin in July and will require relocation of existing water and sewer facilities. Staff is recommending that the water and sewer lines be relocated and upgraded at an estimated cost of $200,000 for the water construction and $25,000 for the sanitary sewer construction. Funding will come from the Utility Enterprise Fund. In response to a question from Supervisor Robers, Director of Engineering Phillip Henry advised that matching funds from the Virginia Department of Transportation are not available for utility projects. Supervisor Nickens moved to approve the staff recommendation. The motion was seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: REQUESTS FOR PUBLIC HEARINGS March 14, 1989 584 - 1. Request for Public Hearing on April 11, 1989 to elicit citizen comment on the proposed 1989/90 budget and on the proposed tax rates for real estate, personal property and machinery and tools. Supervisor Johnson moved to set the public hearing for April 11, 1989. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending Chapter 7, "Building Regulations" of the Roanoke County Code by amending Article II, "Building Code", Section 7-6, "Adopted". Mr. Mahoney advised that this ordinance will implement the action taken under New Business authorizing the enforcement of the Building Code in the Town of Vinton by Roanoke County. The proposed amendment would amend Section 7-16 by the addition of language that would include the Town of Vinton wi thin the enforcement power. Supervisor Johnson moved to approve first reading of the ordinance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: // 58 5 March 14, 1989 - AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance acceptinq an offer for and authorizinq the sale and conveyance of surplus real estate - well lot on Route 633, Benois Road. This ordinance accepts an offer from Alfred E. Wray in the amount of $15,007 for an abandoned well lot located on Benois Road. Supervisor Nickens moved to approve the ordinance. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 31489-3 ACCEPTING AN OFFER FOR AND AUTHORIZING THE SALE AND CONVEYANCE OF SURPLUS REAL ESTATE--WELL LOT ON ROUTE 633, BENOIS ROAD BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- " 58 6 March 14, 1989 clared to be surplus and is being made available for sale to the public; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the sale and disposition of the hereinafter-described real estate was held on February 28, 1989. A second reading on this matter was held on March 14, 1989. This real estate consists of a well lot located on Route 633, Benois Road and more particularly described as Tax Map No. 87.11-3-28; and 3. That offers having been received for the well lot located on Route 633, Benois Road, the offer of Alfred E. Wray trading as Associated Building Services of Virginia in the amount of $15,007.00 is accepted and all other offers are rejected; and 4. That all proceeds from the sale of this real estate are to be allocated to the capital reserves of the County; and 5. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale and conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 58 7 March 14, 1989 2. Ordinance authorizing the conveyance of a riqht-of- way and easement to Appalachian Power Company. This ordinance conveys a right-of-way and easement to Appalachian Power Company located on the westerly side of Merriman Road for the installation of electrical service lines and poles. Supervisor Robers moved to approve the ordinance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 31489-4 AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject 'property has been declared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on February 28, 1989; a second reading was held on March 14, 1989; and March 14, 1989 58 8 3. That the right-of-way and easement are located on property owned by Roanoke County in the Windsor Hills Magisterial District located on the westerly side of Route 613, Merriman Road near the new Starkey Sewage Pumping Station; and 4. That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are rejected; and 5. That the proceeds from the sale of the right-of-way and easement are to be allocated to the capi tal reserves of Roanoke County; and 6. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Robers, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 3. Ordinance vacating approximately ninety feet of an existing sanitary sewer easement on Lot 11 and approximately one hundred feet of an existing 'sanitary sewer easement on Lots 2 and 3 of Stonebridge Court subdivision. 58"9 March 14, 1989 Mr. Mahoney reported that George Marshall, the developer of Stonebridge Court Subdivision has filed a petition to vacate the sanitary sewer easements. The public hearing and first reading was held on January 24, 1989. Supervisor Johnson moved to approve the ordinance. The motion was seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 31489-5 VACATING APPROXIMATELY NINETY (90) FEET OF AN EXISTING SANITARY SEWER EASEMENT ON LOT 11 AND APPROXIMATELY ONE HUNDRED (100) FEET OF AN EXISTING SANITARY SEWER EASEMENT ON LOTS 2 AND 3 OF STONEBRIDGE COURT SUBDIVISION WHEREAS, George Marshall, the developer of Stonebridge Court Subdivision, has petitioned the Board of Supervisors of Roanoke County, Virginia, to vacate approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approxi- mately one hundred (100) feet of an existing sanitary sewer ease- ment on Lots 2 and 3 of Stonebridge Court Subdivision as recorded in Plat Book 9, page 304 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia; and March 14, 1989 59 0 - Supervisor McGraw moved to approve the nominations for appointment. The motion was seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Robers: (1) requested that a resolution of congratulations be prepared for presentation to the Cave Spring High School Basketball team; (2) reported that The Roanoker Magazine had suggested that complimentary copies of The Roanoker be sent to businesses in Northern Virginia; and (3) requested an updated study of the percentage of signs currently located on the Route 419 corridor. Supervisor McGraw announced he had received a copy of a report from the City of Roanoke outlining the potential impact of a new trade center to the Roanoke Valley and he asked the County Administrator to send to the board members copies of the report. IN RE: CONSENT AGENDA 59 1 March 14, 1989 - Supervisor Nickens moved to approve the Consent Agenda. with Item 7 added. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION NO. 31489-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for March 14, 1989, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes of Meetings - July 26, 1988, August 9, 1988, August 23, 1988 and September 13, 1988. 2. Acceptance of Scarlet Oak Drive to VDOT Secondary System. 3. Request for a Raffle Permit from the Oak Grove Elementary PTA. 4. Request for acceptance of Spring Run Drive into the Va. Department of Transportation Secondary System. March 14, 1989 59 2 5. Request from the Department of State Police for authorization to place storage facilities on County-owned property. 6. Resolution of Appreciation to Dominion Bankshares for their outstanding economic development contributions to the Roanoke Valley. 7. Approval of a Raffle Permit for the Athenian Society. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, with Item 7 added, seconded by Supervisor Johnson, and upon the following recorded AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 31489-8.c REQUESTING ACCEPTANCE OF SPRING RUN DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Spring Run Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 59 3 March 14, 1989 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Spring Run Estates Subdivision which map was recorded in Plat Book 9, Page 356, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on January 28, 1986 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Spring Run Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 31489-8.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DOMINION BANKSHARES FOR OUTSTANDING CONTRIBUTION TO THE COMMUNITY 59 4 March 14, 1989 WHEREAS, Section 15.1-482(b) of the 1950 Code of Virgin- ia, as amended, requires that such a request be accomplished by ordinance of the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of virginia, as amended, and a public hearing and first reading of this ordinance was held on January 24, 1989, and the second reading of this ordinance was held on March 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That approximately ninety (90) feet of an existing sanitary sewer easement on Lot 11 and approximately one hundred (100) feet of an existing sanitary sewer easement on Lots 2 and 3 of Stonebridge Court Subdivision as recorded in Plat Book 9, page 304 in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia, hereby are vacated, pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended. 2 . That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That petitioner shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction. 59 5 March 14, 1989 - On motion of Supervisor Johnson, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 389-1 Public Hearing and Ordinance amending Section 21-4, Enhanced Emergency Telephone Tax, of Chapter 21, Taxation, of the Roanoke County Code reducing the tax on purchases of local telephone service to fund the E911 Emergency Telephone System. Mr. Mahoney advised that adoption of this ordinance will reduce the E-911 tax from 66 cents per month to 46 cents per month effective July 1, 1989. It is anticipated that this amount will cover recurring maintenance charges estimated at approximately $160,000 per year. No one was present to speak to the ordinance. Supervisor Johnson moved to adopt the ordinance. The motion was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 31489-6 AMENDING SECTION 21-4 (a), ENHANCED EMERGENCY TELEPHONE TAX, OF CHAPTER 21, TAXATION, OF THE ROANOKE COUNTY CODE REDUCING THE TAX ON PURCHASES March 14, 1989 59 6 OF LOCAL TELEPHONE SERVICE TO FUND THE E911 EMERGENCY TELEPHONE SYSTEM WHEREAS, by Ordinance 85-180 adopted on October 8, 1985, the Board of Supervisors of Roanoke County levied a tax on purchases of local telephone service to fund an E911 Emergency Telephone System; and WHEREAS, this ordinance imposed a tax of 66¢ per month to pay for the initial capital installation and maintenance costs of the E911 system; and WHEREAS, once the initial capital and installation costs were paid this tax would be reduced to fund the recurring maintenance costs of the E911 system; and WHEREAS, the first reading of this ordinance was held on February 28, 1989; the second reading and public hearing on this ordinance was held March 14, 1989; the appropriate legal notices having been published as required by law. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Section 21-4, Enhanced Emergency Telephone Tax of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emerqency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the 5 97 ~. March 14, 1989 - - ~ amount of e~K~y-e~K -t"èt forty-six (46¢) cents per month. This tax shall be paid by the purchaser to the seller of local telephone service for the use of the county to pay ~Re-~R~~~a~ eap~~a~T-~Re~a~~a~~eRT-aRà-maiR~eRaRee-ee8~e-e£-i~e-89~~-eye~emT WReR-~Re-~e~a~-iRi~ia~-eapi~a~-aRà-iRe~a~~a~ieR-eee~8-a£e-paiàT ~Re-~aK-eRa~~-se-£eàaeeà-~e-~weR~y-8~K-t~'èt-eeR~s-pe£-meR~R-aRà i~ -wi~~ -se -aeeà -eKe~a8ive~y -~e -pay the recurring maintenance costs of the E911 system. The county treasurer shall notify the seller of the date on which the tax is to be reduced under this section. This notification will be sent by certified mail to the registered agent of the seller sixty (60) days in advance of the date on which the tax is to be reduced. * * * * 2. That this ordinance shall be in full force and effect from and after July 1, 1989. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 389-2 Public Hearing and Ordinance amending and reenacting Section 21-151, Levy of tax; Amount of the Roanoke County Code to provide for the taxation of food that is sold for off-premises consumption. March 14, 1989 59 8 - Mr. Mahoney presented the staff report. He advised that the General Assembly, during the 1989 session adopted legislation that expanded the County's taxing powers to provide for a tax on the sale of meals and food prepared on premises and sold to take out. The legislation included an emergency clause making it effective upon passage and signature of the Governor. Mr. Mahoney explained that the Governor had signed the legislation on March 6, and the effective date of this ordinance is April 1, 1989. No one was present to speak to this ordinance. Supervisor Garrett moved to adopt the ordinance. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None ORDINANCE 31489-7 AMENDING AND REENACTING SECTION 21-151, LEVY OF TAX; AMOUNT OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE TAXATION OF FOOD THAT IS SOLD FOR OFF- PREMISES CONSUMPTION WHEREAS, by Ordinance adopted on May 10, 1988, the Board of Supervisors of Roanoke County, Virginia, added a new Article VIII, Tax on Prepared Food and Beveraqes, to Chapter 21, Taxation, of the Roanoke County Code; and 59 9 March 14, 1989 - WHEREAS, by Ordinance adopted on June 28, 1988, the Board of Supervisors of Roanoke County, Virginia, adopted an amendment to the aforesaid ordinance limiting its applicability to food and beverages sold and consumed on the premises of a restaurant, said limitations being codified in Section 58.1-3833 of the 1950 Code of Virginia, as amended; and WHEREAS, the 1989 Session of the Virginia General Assembly adopted House Bill 1137 which amended the Roanoke County Charter which, in part, amended Section 2.02 of said Charter to expand the County taxing powers by authorizing a tax on the sale of meals including food sold for off-premises consumption; and WHEREAS, the first reading on this ordinance was held on February 28, 1989; the second reading and public hearing on this ordinance was held on March 14, 1989. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Section 21-151 of the Roanoke County Code is hereby amended and reenacted to read and provide as follows: Sec. 21-151. Levy of tax; amount. In addition to all other taxes and fees of any kind now or hereafter imposed by law, a tax is hereby levied and imposed on the purchaser of all foods served, sold, or delivered in the County in or from a restaurant whether prepared in such restaurant or not and whether consumed on the premises or not, or March 14, 1989 60 0 sold to take out, or prepared by a caterer. The rate of this tax shall be four (4) percent of the amount paid for such food. In the computation of this tax any fraction of one-half cent or more shall be treated as one cent. 2. That these amendments, additions, and reenactments shall be in full force and effect on and after April 1, 1989. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: APPOINTMENTS 1. A-31489-10 Transportation and Safety Commission Supervisor Garrett moved to delete the advisory position formerly held by O.S. Foster and to appoint Terry Harrington, Director of Planning as an advisory member. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None 2. Public Safety Volunteer Benefits Board of Trustees 60 1 March 14, 1989 A-31489-11 In December 1988, Fire and Rescue Chief Tommy Fuqua named members to serve on the Roanoke County Public Safety Volunteer Benefits Board of Trustees to administer the Length of Service Benefits program for public safety volunteers. This committee requires protection afforded by the professional liability clause of the County insurance plan, and must therefore be appointed by the Board of Supervisors. Supervisor Garrett moved to appoint Phillip D. Sheets, the Reverend william Buchanan, Richard Decker, Donald W. Gillispie, Marlene Clifton, Jim Forren and Bob Jernigan to the Public Safety Volunteer Benefits Board of Trustees. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: NAYS: Supervisors Johnson, Robers, McGraw, Nickens, Garrett None 3. Additional appointments to the Landfill Citizens Advisory Committee A-31489-12 Supervisor McGraw nominated Robert W. Butterworth and James Hensley from the Catawba Magisterial District. Supervisor Robers nominated Glen Prather and Deborah Zamorski from the Cave Spring Magisterial District. March 14, 1989 602 WHEREAS, economic growth and development goal of the Roanoke Valley; and WHEREAS, Dominion Bankshares has been is an important an outstanding corporate citizen of the entire region; and WHEREAS, Dominion Bankshares, through centralization of its operations, is bringing new employment opportunities and business to the area; and WHEREAS, said increase in employment opportunities and services will benefit the residents of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors expresses its deep appreciation and the appreciation of the citizens of Roanoke County to Dominion Bankshares for its efforts to contribute to the growth, development and well being of the Roanoke Valley. On motion of Supervisor Nickens, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: ~ 603 March 14, 1989 - Supervisors Johnson, Robers, McGraw, Nickens, Garrett None 1. Capital Fund Unappropriated Balance 2. General Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid - February 1989 5. Statement of Treasurer's Accountability as of February 1989. AYES: NAYS: IN RE: Employees SERVICE AWARDS PRESENTATION 1. Presentation of Service Awards to Roanoke County Chairman Lee Garrett, County Administrator Elmer Hodge and Director of Human Resources Keith Cook presented service awards to those employees who had completed five years, ten years, fifteen years, twenty years and twenty-five years service with Roanoke County. Mr. Cook reported that 92 employees will receive certificates and appropriate awards for their service. 2. Resolution of Appreciation to Charles E. Greenway upon his retirement. Mr. Greenway was present to receive the resolution. Supervisor Johnson moved to approve the resolution. The motion March 14, 1989 60 4 was seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None RESOLUTION 31489-9 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CHARLES E. GREENWAY FOR FIFTEEN YEARS OF SERVICES TO ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Charles E. Greenway was first employed on May 28, 1973, as a Motor Equipment Operator in the Public Works Department; and WHEREAS, Charles E. Greenway has also served as a Motor Equipment Operator in the Solid Waste Division; and was the Lead Operator of the Brush Collection Crews; and WHEREAS, Charles E. Greenway has been a valuable asset to Roanoke County through his dedication and loyalty shown during his many years of service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Charles E. Greenway for fifteen years of capable, loyal and dedicated service to Roanoke County. // 605 March 14, 1989 - =====< FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: RECESS At 5:10 p.m., Chairman Garrett declared a recess and a reception was held honoring the recipients of the service awards. IN RE: RECONVENEMENT At 6:10 p.m., Chairman Garrett reconvened the meeting for the purposes of budget work sessions and announced that all board members were present. All members of the School Board were present. IN RE: BUDGET WORK SESSION WITH SCHOOL BOARD Mr. Hodge presented a review of the projected county revenue and debt service. He reviewed the expenditures of the past year and outlined the highlights of economic development. March 14, 1989 60 6 - He reported estimated new revenues of $3,943,000 which will be distributed equally between the County and schools. He also advised that debt service is divided between the County and schools. He presented the major operating budget priorities for the upcoming fiscal year. School Board Chairman Frank Thomas announced that the school administration had met the teacher mandate without using VSRS and will give a 5 percent raise to other employees and have put a high priority on maintenance. Dr. Bayes Wilson, School Superintendent gave a brief overview of the school budget priorities. Dr. Wilson presented a projection of increases and decreases in revenues and expenditures. Dr. Wilson advised it would be difficult to take the debt service from the operating money this year and cover projected costs. Following discussion, Chairman Garrett requested Mr. Hodge and Dr. Wilson to come back to the Board on April 11 with a balanced budget with no tax increase and to present a five year capital improvement plan. Supervisor Robers requested that the school budget show percentages and dollars for each category. IN RE: RECESS ¡. 607 March 14, 1989 = The School Board recessed to allow the County to continue other budget work sessions, and the Board of Supervisors took a five minute recess. IN RE: WORK SESSION WITH FIRE AND RESCUE Fire and Rescue Chief Tommy Fuqua introduced Chief Donald Gillispie, representing volunteer fire, Captain Chip Decker representing volunteer rescue and Gary Houff, representing career as well as other volunteer and paid members of the fire and rescue department. Chief Fuqua presented a slide presentation of the completed fire and rescue projects. Chief Gillespie reported that each segment had prioritized their particular budget needs and then a committee appointed by Chief Fuqua evaluated the various needs to prepare a prioritized list of add-backs. He advised that the initial priorities from each segment equaled almost $4 million, and the committee reviewed the needs of all the departments and came up with a final request of $758,750 in add-backs. The committee also did not recommend funding a fire truck for the new Bonsack Fire Station. March 14, 1989 60 8 Chip Decker, representing the Rescue chiefs, presented the requests of the rescue departments. He advised that their strongest need was for paid paramedic/firefighters. IN RE: WORK SESSION WITH SCHOOL BOARD At 9:01 p.m., Chairman Garrett reconvened the work session with the School Board. Discussions were held concerning the possibility of consolidation of departments such as personnel, finance, garage, and transportation between the School Board and the County. Consolidation of health care benefits were also discussed. There was also a lengthy discussion on salary increases. County administration has funded a 5% salary increase, while the non- instructional school personnel are funded a 5% overall salary increase plus a step of 2 to 3%. Mr. Hodge and Dr. Wilson were directed to evaluate the possibility of consolidating services and bring back to the board a balanced budget and a five-year capital improvement plan. IN RE: EXECUTIVE SESSION At 10:45 p.m., Supervisor Garrett moved to go into Executive Session pursuant to the Code of virginia 2.1-344 (a) 60 9 March 14, 1989 - (7), consultant with legal counsel on consolidation and Dixie Cavern Landfill. The motion was seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: OPEN SESSION Supervisor Garrett moved to return to open session at 12:07 a.m.. The motion was seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None IN RE: ADJOURNMENT At 12:08 a.m., Chairman Garrett declared the meeting adjourned. ~ 9M,2( Chairman ".,.., '..' "'::.\~ . ~. " ".. ._..... .J' ..