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HomeMy WebLinkAbout2/4/1986 - Special 454 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 February 4, 1986 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being a special meeting for the purpose of holding a work session on the budget and a work session on bond issues. IN RE: CALL TO ORDER Chairman Brittle called the meeting to order at 10:06 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Alan H. Brittle; Vice-Chairman Bob Johnson; Supervisors Lee Garrett, Steven A. McGraw, and Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Reta Busher, Financial Analyst; Dianne Hyatt, Assistant Superintendent of Fiscal Management; John Chambliss, Superintendent of Fiscal Management; John Hubbard, Superintendent of Public Facilities; Keith Cook, Director of Personnel; Jack Council, Director of Procurement Services; Sally Turner, Administrative Analyst; Mary Allen, County Administrator's staff; Timothy W. Gubala, Superintendent of the Department of Development; Gary Huff, Administrative Assistant to the Superintendent of Public Facilities; Tommy Fuqua, Fire and Emergency Services Director; Red Cable, Director of Communications; and Bobbie Hall, Deputy Clerk IN RE: BUDGET WORK SESSION County Administrator, Elmer C. Hodge, announced that the purpose of this work session is to provide an overview of the budget process and that only revenues will be discussed at this 455 February 4, 1986 meeting. Mr. Hodge also reported that he and the budget staff will prepare an outline of each departmental budget for the Board's review. This outline will include personnel, operating, capital outlay, and transfer expenditures. He also suggested that he would present a quarterly performance report on the budget to the Board. Mr. Hodge reported that the major budget objectives as set by the Board are to improve efficiency, maintain or improve current levels of service, emphasize regional cooperation, maintain or reduce tax rates, and improve the financial position. These objectives are to be incorporated into the departmental budgets for next year. He also presented a budget presentation schedule to the Board. A copy of this schedule is included in the packet of the Deputy Clerk. Dianne Hyatt, Assistant Superintendent of Fiscal Management presented the 1986-1987 revenue projections. She reported that the revenues for the upcoming fiscal year will be slightly lower than the 1985-1986 fiscal year. A copy of Ms. Hyatt's report entitled "Estimated Revenue Projections" has also been included in the packet of the Deputy Clerk. Ms. Hyatt also reported on expected expenditures in the 1986-1987 budget. Revenues available in 1985-1986 but not available for 1986-1987 which will affect the budget are: loss of beginning balance, loss of revenue sharing, loss of refuse revenues. A budget calendar was also presented to the Board, a copy of which is included in the packet of the Deputy Clerk. Supervisor Nickens requested that an additional public hearing be added to the calendar before the final presentation of the budget to allow citizen input. The Board of Supervisors presented the following priorities for the 1986-1987 budget: education, airport commission, water supply, public safety, flood/drainage, insurance, employees, economic development, financial strength, full revenue recognition, and maintenance of facilities. IN RE: RECESS 456 February 4, 1986 Chairman Brittle declared a recess at 12:03 p.m. until 5:30 p.m. IN RE: CALL TO ORDER Chairman Brittle called the meeting back to order at 5:35 p.m. The following Board members and staff were present: MEMBERS PRESENT: Chairman, Alan H. Brittle; Vice-Chairman, Bob Johnson, Supervisors Lee Garrett, Steven A. McGraw, and Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John Chambliss, Superintendent of Fiscal Management; Dianne Hyatt, Assistant Superintendent of Fiscal Management; Bobbie Hall, Deputy Clerk; Mary Allen, County Administrator's staff; John Hubbard, Superintendent of Public Facilities; Tim Gubala, Superintendent of the Department of Development; Jack Council, Director of Procurement Services; Gary Huff, Administrative Assistant to the Superintendent of Public Facilities; Tommy Fuqua, Fire and Emergency Services Director; Sally Turner, Administrative Assistant. IN RE: BOND ISSUES WORK SESSION John Chambliss, Superintendent of Fiscal Management, presented a packet explaining the bond issues to the Supervisors. A copy of this packet is included in the packet of the Deputy Clerk. Mr. Chambliss reported that out of the $2,000,000 allocated for water supply, $1,500,000 has been set aside for the Vinton to 460 East waterline with the remaining $500,000 to be used for well development. The Vinton/460 water line project will provide water to the Bonsack and North County areas. The well development project involves replacing wells that have gone dry or lost much of their pumping capacity. Supervisor Nickens 457 February 4, 1986 inquired about testing the pumping facilities in Vinton. John Hubbard was directed to investigate the funding for these tests. It was also reported that $4,900,000 of bond funds have been set aside for schools. The total of funds necessary to complete all school projects is $13,257,769. Out of this amount, $4,900,000 has been earmarked for the New William Byrd Junior High School. Other funding sources will include Literary Fund Loans in the amount of $5,665,000, and Existing Bond Proceeds in the amount of $2,692,769 (previously approved). Mr. Chambliss also reported that $2,500,000 has been set aside for emergency communications (E9ll System). The following projects will be funded with these monies: communications center building - $900,000; base stations - $45,000; mobile unit radios - 1,320,000; support equipment - $100,000; microwave system - $55,000; and a tower - $80,000. The C & P equipment and dispatcher consoles will be financed by the E9l1 tax on telephones. Mr. Chambliss also reported that if there is not sufficient funding for the mobile radio units and the microwave system, modifications such as using telephone lines and a less expensive radio, or locating other sources of funding may be necessary. When determining the amount to set aside in the bond referendum for emergency communications, the estimates on the radio and the microwave system were not confirmed estimates because of the time frame to prepare the information. It was also reported that $2,000,000 was set aside for fire safety. Of that total, $270,000 was determined to be used for fire hydrants. This amount should cover all 119 locations needing fire hydrants. The hydrants are only placed in areas that already have 6 inch water lines. The staff of Public Facilities has established a Replacement Program. This program provides for replacement of water lines as needed and upgrading the lines to 6 inch lines. The remaining $1,730,000 is earmarked for the following: Mason Cove public safety building - $370,000; 458 February 4, 1986 construction or renovation of the Cave Spring Fire Station - $650,000; addition of a wash bay at the Mount Pleasant public safety building - $60,000; additional bay at the Catawba public safety building - $50,000; construction of a Bonsack fire station - $300,000; and construction of a Back Creek Fire Station - $300,000. Mr. Chambliss reported that $1,000,000 of bond monies has been allocated for Parks and Recreation. $375,000 of this total will be used for the acquisition of properties (Whispering Pines Park, Walrond Park, and South County Park). $625,000 has been set aside for construction for Green Hill Park, $300,000; Vinyard Park, $150,000; Happy Hollow Park, $50,000; Walrond Park, 50,000; Whispering Pines Park, $25,000, and South County Park, $50,000. Mr. Chambliss also reported that monies have been set aside to provide park improvements for Green Hill Park, Vinyard Park, Happy Hollow Park, Walrond Park, Whispering Pines Park, and South County Park if the County's funds are matched with land costs and grant applications. Mr. Chambliss also reported that $600,000 has been set aside for streets and roads. These funds will be used to upgrade the existing roads that do not meet state standards. After they have been improved, they will be maintained by the state, which will be responsible for their maintenance and snow removal. Allocation of $2,000,000 to public buildings has been divided as follows: Public Service Center - $376,000; Library Main Branch - $598,000; Old William Byrd Junior High School Renovation - $846,000; School Administration Building Renovation - $180,000. The Board directed County Administrator, Elmer C. Hodge, to investigate the legal ramifications of changing the amount of funds allocated to the Public Service Center. Mr. Chambliss also presented a bond statement preparation calendar. A copy of this calendar has been included in the packet of the Deputy Clerk. 459 February 4, 1986 IN RE: EXECUTIVE SESSION Supervisor Brittle moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (6) to discuss legal matters. The motion was seconded by Supervisor Johnson and carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor McGraw moved to return to Open Session. The motion was seconded by Supervisor Nickens and carried by a unanimous voice vote. IN RE: ADJOURNMENT Chairman Brittle adjourned the meeting at 7:15 p.m. ~ Chairman ,~. ~-tt',