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Home My WebLink About3/30/1987 - Special March 30, 1987 418.. --------.--.-.---.--.----. _"_,_,__",_", __..·__.",.._.~,~h_~__~_'_"·'~·' __~_,~_...____~_____~_______ _~_.h_. ·'__A'.____.___ .._~.~.__..~,. ___._,_.___..___..__·W""_~'______'~'._______" Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 March 30, 1987 The Roanoke County Board of Supervisors of Roanok County, Virginia, met this day at the Roanoke Count Administration Center, this being a special meeting for th purpose of a joint budget work session with the School Board an a budget work session with the County staff. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 2:0 p.m. p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Le Garrett, Supervisors Alan H. Brittle Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Joh M. Chambliss, Assistant Count Administrator for Management Services; Joh R. Hubbard, Assistant County Administrato of Public Facilities; Timothy W. Gubala Assistant County Administrator fo Community Development; Paul M. Mahoney County Attorney; Sheriff o. S. Foster Tommy Fuqua, Fire and Rescue Chief, Clifford Craig, Director of utilities; Director of the Budget Reta Busher; Mar H. Allen, Deputy Clerk; ALSO PRESENT: Members of the Roanoke County School Board Bayes Wilson, Superintendent of Schools Homer Duff, Director of Facilities an Operations IN RE: BUDGET PRESENTATION · ': ~, ~\. March 30, 1987 County Administrator Elmer Hodge presented his budget message to the Board of Supervisors, outlining the proposed budget for 1987/88. He stated new revenues totaled $2.3 million dollars.After debt service of $1.7 million dollars, the remaining $600,000 has been shared equally between schools and County operation. Mr. Hodge described the highlights of the proposed budget, including an increase of $758,000 for education, two dispatchers and a new mobile radio system for the 911 system; no new funds for the Spring Hollow reservoir and a five percent merit increase for employees who are not at the top of their grade. Reductions include $2.4 million from County department requests, elimination of the public information program, the CORTRAN program, the brush collection service and the drainage program. He asked the Board to review all budget requests before deciding to reallocate funds to the various programs. Mr. Hodge pointed out that the County is operating with the same County revenues this year as last year, and will operate with same revenues next year. Director of the Budget Reta Busher described the information included in the budget packet and outlined the planned agenda for the work session. Ms. Busher also stressed the importance of keeping a fund balance of three percent because of unforeseen events such as the 1985 flood, and law suits which cannot be anticipated. Rating agencies also look closely at fund balances when bonds are sold. IN RE: SCHOOL BOARD BUDGET WORK SESSION Frank Thomas, Chairman of the County School Board presented the proposed school budget which included $1.2 million dollars in new monies. The Board felt this was the minimum increase to maintain the school system. Mr. Thomas stated they had already started studying the budget to find a $900,000 · .' ,420 ~ , ~ March 30, 1987 --_._~._----~_.~-- ._-_._.,.....,.._.,.,..._._~-_._- .. "'·_________.",kn___. ..~._.>- .~.___ _._...._._'~,.."~._'. ,,,_.. _____., 0<..'___"_ _"_'''·_'___·'_''~'''·''___'_n~.·. reduction. Mr. Frank expressed appreciation to the Board 0 projects planned by the School Board. Mr. Wilson concluded hi Supervisors for any additional funding they may find. Chairman Johnson stated that he felt the Board coul not find the $1.2 million dollars in new monies, but h understood that $300,000 was not sufficient. Bayes Wilson, Superintendent of Schools, reviewed hi budget message, pointing out that he was aware of the constraint which the County was working under, but felt it was the duty 0 the School Board to bring a budget that presents the needs of th school system. Mr. Wilson advised that the increase of 6. percent for teachers' salaries was the lowest he was aware of i the state. The proposed school budget is 6.5 percent over th current budget. Mr. Wilson also presented the proposed Capital Outla budget to the Board of Supervisors, and he and Homer Duff, Director of Facilities and Operations described the larg presentation by thanking the Board of Supervisors for thei assistance. Supervisor Brittle expressed hope that the County an School Board could consolidate some projects and save money Supervisor McGraw pointed out the the tight budget was due i part to circumstances beyond their control such as annexation, loss of potential tax base from commercial growth in thos annexed areas, and efforts to bring the level of services up t other localities in the area. Supervisor Nickens stressed th importance of economic development growth to increase the ta ba s e . He also stated he felt now was the time to get amendment to the County charter to allow additional taxing powers. IN RE: RECESS Chairman Johnson declared a recess at 3:55 p.m. ~ ~ ~~ March 30, 1987 IN RE: RECONVENEMENT At 4:05 p.m., Chairman Johnson reconvened the meeting. IN RE: BUDGET WORK SESSION WITH COUNTY STAFF 1. Sheriff' Department: Sheriff o. S. Foster informed the Board of the cuts that had been made in his budget. His primary budget request was for communication dispatchers. The Sheriff's Department had requested nine, and the final budget allowed for only two. Twenty vehicles were requested and only fourteen were approved. He also outlined the other requests ~hich the County has not funded in the proposed budget. 2. Department of Public Facilities: Assistant County Administrator John Hubbard advised that this department has taken drastic cuts that will eliminate some services that are presently budgeted. $300,000 of existing programs have been dropped, including the CORTRAN program, the bulk and brush refuse collection, the drainage program and the project management programs. There have also been reductions in the parks and recreation programs. Mr. Hubbard stated they will continue to provide good service to the public. However, everyone must understand that with the budget constraints, certain services will no longer be available. Supervisor Brittle asked Mr. Hubbard to study user fees, privatization and other sources of funding in the recreation area. 3 . Department of Community Development: Timothy Gubala, Assistant County Administrator reported that his budget showed a two percent increase. He advised there are two major programs planned in his department. One is economic development ~nd the other is the zoning ordinance update based on the ". .~." .. "" ..~" March 30, 1987 42".2 -.. ----'~_.~-_._.-~..._--,_.'~_._._-----~ ... ·.__.·_....o.n_." ~,._.,,~_._..,_.,.__.__.~.,. ~ ..o.~..·___ ... .... ..~.,.,~__~.._ ',-_.,. _,_'_..._.,__"'_<,.___,_._ ........_~.....___.____ _..._._. ·__·____n_ Comprehensive Plan. He described what will be necessary t accomplish these goals. Supervisor Johnson reiterated the importance of sit preparation in attracting economic development to the County Supervisor Nickens asked what percent salary increase the employees of the Regional Partnership and Fifth Plannin District Commission will be receiving. He felt that the Count should not allocate additional funds to these agencies so tha they may give their employees a larger salary increase tha County employees receive. He requested similar information 4. Fire and Rescue Department: Tommy Fuqua, Fir Mental Health and Total Action Against Poverty. Chief presented the proposed budget requests for his department He pointed out that these requests have been discussed in previous work session. He described the accomplishments of thi year. He also outlined the plans for the proposed budget an presented a list of unfunded items. 5. Department of Management Services: John Chambliss Assistant County Administrator stated their major goal was t Supervisor Johnson requested that when projects ar maintain or improve stability of the County through striving fo the most efficient and effective use of available resources, t consider both the present and future fiscal impact on th decisions made, to maximize the revenue potential and minimiz duplication of effort. He described the steps that the Board an staff have taken to accomplish these goals, including proratio of personal property tax and annual reassessment of real estate planned and funds are requested, that the Board members b advised of where the monies are coming from. IN RE: ADJOURNMENT · ,. t\ 2:'å ' .,- March 30, 1987 At 5:03 p.m. Chairman Johnson declared the mee ing adjourned until Tuesday, April 7, 1987 at 4:00 p.m. I / / / / /' / / / / / / I / / I / /1 / / /