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HomeMy WebLinkAbout7/14/1987 - Regular July 14, 1987 001 -------- ---------~ Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 July 14, 1987 The Roanoke County Board of Supervisors of Roanok County, Virginia, met this day at the Roanoke Count Administration Center, this being the first Tuesday, and th first regularly scheduled meeting of the month of July, 1987. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 2:0 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. JOhnson, Vice Chairman Lee Garrett, Supervisors Alan H. Brittle Steven A. McGraw, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant Count Administrator for Management Services; Joh R. Hubbard, Assistant County Administrato of Public Facilities; Timothy W. Gubala Assistant County Administrator fo Community Development; Paul M. Mahoney County Attorney, Mary H. Allen, Deput 002 July 14, 1987 Æ_~____ .. .--.------. ---- Clerk; Gardner Smith, Director of General Services; Sheriff O. S. Foster; Captain Leonard Wade; C. Wayne Compton, Commissioner of Revenue; Phillip Henry, Director of Engineering; Clifford Craig; Director of utilities. IN RE: OPENING CEREMONIES The invocation was given by the Reverend William E. Eicher, poages Mill Church of the Brethren. The Pledge of Allegiance was recited by all present. IN RE: COUNTY ADMINISTRATOR'S COMMENTS County Administrator Elmer Hodge recognized John Hubbard, Assistant County Administrator who introduced the new Director of General Services, Gardner Smith. Mr. Hodge also introduced Captain Leonard Wade of the Sheriff's Department. Captain Wade presented an achievement award to the County that was received by the Transportation Safety Commission. He also reviewed the annual report of the commission. Tim Gubala, Assistant County Administrator, was recognized to present to the Board members and Mr. Hodge plaques commemorating the street signing ceremonies. JULY 14, 1987 003 IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER 0 AGENDA ITEMS Supervisor Brittle added Item N-7 under the Consen Agenda, Confirmation of Committee Appointments. Superviso Johnson added Item L-2, Appointment of a Blue Ribbon Commissio to study the delivery of services. Mr. Hodge requested that Ite F-2, Old Courthouse Litigation be heard following the Executiv Session. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Chairman Johnson presented a Resolution 0 Congratulations to the Roanoke County/Salem Jail personnel fo receiving 100 percent compliance from the Commonwealth 0 Virginia. Sheriff O. S. Foster was present to receive th Resolution. RESOLUTION 71487-3 OF CONGRATULATIONS TO THE ROANOKE COUNTY SHERIFF'S DEPARTMENT FOR RECEIVING 100 PERCENT COMPLIANCE FROM THE COMMONWEALTH OF VIRGINIA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the State Department of Corrections conducted a Certification Audit of the Roanoke County jail facility on May 26-28, 1987, and 004 JULY 14, 1987 --~--,-~-'-'>-"'-'--~-'- . --..,....-.....-.-- _..__..,-- --'''--"~--~-''-~-~--'''''' ~--,,~._---_.. ._-~._- .-.....-..., -.'.'.----,'"-'-'-''''.'.''' .-, ~__._,._____..._._____"_.._"....___._..,_.,,__.__"~,_.__..__._d_..._.. . ."......_.____..__...___.,. .- '-'-'- --,._._._.~.._..-. WHEREAS, the jail was graded on 104 standards, and met 100 percent of all of these standards, and WHEREAS, the Roanoke County Sheriff's Department received a certificate recognizing 100 percent compliance with the Minimum Standards for Jails and Lockups, and WHEREAS, this significant achievement is due to the dedication and support of the Sheriff's Department employees, and in particular, the jail personnel. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, wishes to express its pride to the Sheriff's Department for attaining this important goal; and BE IT FURTHER RESOLVED that the Board of Supervisors of Roanoke County, Virginia, offers congratulations to Sheriff O. S. Foster, Captain Stephen Huff and the staff of the Roanoke County jail facility for this outstanding accomplishment. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: WORK SESSIONS 005 July 14, 1987 ------,--- --_._..,_.._-~-_._-_.._-.~ 1. Street Light Evaluation: Director or Engineering Phillip Henry stated that prior to 1983, street lights were requested by property owners,and there was little review process. In 1983,the Board of Supervisors approved an evaluation process which allowed for consistency in evaluating the need, based primarily on traffic safety, but also including pedestrian safety and crime. In 1986, Hayes, Seay, Mattern and Mattern provided an independent review and found that the process was generally satisfactory. They did point out several areas of concern: One was that the process favors more rural areas, because the more urban roads have been built under better highway standards. Mr. Henry pointed out that the majority of the street lights presently in the County were not installed under the evaluation process. Based on the comments from Hayes, Seay, Mattern and Mattern, the staff feels that the present evaluation process is satisfactory, and they do not feel it would be appropriate to remove the existing street lights. The County also needs to pursue a cost-effective program as far as change-out of the type of light fixtures in the County. Supervisor Garrett asked if projects that are underway to move individual street lights to better locations will continue. Mr. Hodge responded that individual street lights will be considered, but there will be no large relocation of street lights. Supervisor McGraw advised he was concerned about 006 July 14, 1987 .~._--- II i I Idevelopments that have street lights installed while the property is being sold, but removed when the subdivision is completed. Supervisor Nickens was concerned that the County needs to be able to respond to the problems in urban areas such as crime, and pedestrian safety. The current policy does not address these issues. Mr. Hodge stated that the staff would prepare another report in 30 to 45 days which will include urban and rural evaluation policies, the possibility of private sector help, requiring developers to install street lights, the cost to move street lights to better locations, and the cost savings in light conversions. 2. Work Session on Methods of Refuse Collection: John Hubbard, Assistant County Administrator, reported that the Refuse Collection operation has made many changes over the last several years, and are now serving twice as many customers with one-third the amount of staff. The staff has been studying new methods for collection including the one man-bag collection, a semi-automated collection, and an automated one-man collection. The staff recommends the automated one-man collection service. This method would use a refuse vehicle that is equipped with a echanical arm that would be operated by the driver/collector. The County would provide the residents with 98 gallon roll-out July 14, 1987 ~007 containers. This method would result in a substantial cost-saving to the County. Mr. Hubbard stated that for thos who could not rollout the large containers, the County woul continue to roll those containers to the curb for the resident. These would include handicapped and elderly residents. Supervisor Johnson reported that the Board members ha been using the large containers and have had a generally positive reaction to them from their families. Supervisor Brittle inquired if the staff had studie privatization. Mr. Hubbard responded they had studied this, and the cost would be approximately $10.00 per month, but does not include bulk or brush collection. Supervisor McGraw pointed out that even with privatization, the citizens would consider this a county service, and would register complaints through the County. Supervisor Nickens was concerned that monthly brush and bulk collection would not serve the needs of the residents. Mr. Hodge reported he had serious concerns and felt this collection service could negatively impact the citizens, and was not sure of the bottom-line savings that may be realized. He pointed out that the areas presently using this system are flat and have off-street parking regulations. However, Mr. Hodge will support the Board's decision. Mr. Hodge requested that the Board study his concerns for 30 days prior to taking a vote on the issue. 008 July 14, 1987 ---_.~~"-_¥'_. ~-"--'----'--'----- ~--_._------ Mr. Hubbard advised they will have public meetings with the residents who will be using the one-man refuse service in. the pilot project, and that they will be working on the system until October. Supervisor Johnson stated that this issue will be voted on under the New Business section of the agenda. 3. Work Session on Water System Acquisitions: Mr. Hodge stated that due to time constraints, he would summarize this work session, and the Board can then vote on the issue under New Business. The staff has studied the sources of funds available to acquire seven systems, is recommending acquisition of five of these water systems, and has identified a funding source for the acquisition. Supervisor Johnson stated he was concerned with the County purchasing "marginal" water systems. Mr. Hodge suggested that an ordinance be adopted that would tighten restrictions on water systems. IN RE: NEW BUSINESS: 1. Update on the Explore Project: H. Bern Ewert, Executive Director of the River Foundation was present to update the Board members on the Explore project and a video was shown explaining the plans for the project. 009 July 14, 1987 Supervisor Johnson moved to authorize the Chairman to write the Governor and area legislators to express the support of the Board of Supervisors for the Explore project. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: NAYS: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None 2. Recommendation for funding of Human Services Agencies: Mr. Hodge reported this item will allocate the $20,000funds included in the budget to those agencies who have applied for funding. The requests were reviewed by the Human Services Committee, and they had expressed concern that there were no additional funds allocated. Mr. Hodge pointed out that $25,000 was allocated to Total Action Action Against Poverty and $69,984 was allocated for Mental Health Services of the Roanoke Valley for a total of almost $115,000 allocated to human service agencies this year. Mr. Hodge stated he had reviewed the requests with Betty Lucas, Director of Social Services. The staff is recommending that the funds be allocated on the same pro rata share as last year. Supervisor Nickens stated he had no problems with the proposed allocation, but was concerned about spending an equal amount of money for cultural programs. 010 July 14, 1987 .._--- ----" --- '-" Supervisor Nickens moved that the human services funding be allocated at $24,600, the same as last year, and that the funds be taken from those earmarked for cultural programs. The motion was seconded by Supervisor McGraw, and failed by the following recorded vote: AYES: Supervisors McGraw, Nickens, NAYS: Supervisors Brittle, Garrett, Johnson Supervisor McGraw moved to approve the staff recommendation allocating the $20,000 funds. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Johnson NAYS: None ABSTAIN: Supervisor Nickens 4. Request for approval of refund of Industrial Development Bonds for Fralin & Waldron Commercial Rental II and Fralin and Waldron Office Park II: Mr. Gubala reported that this request allows a refinancing. Fralin and Waldron have found an easier way for financing than the industrial development bond program. They are returning the funding back to the program. Supervisor Nickens moved to authorize the refund of the industrial development bonds. The motion was seconded by Supervisor Garrett, and carried by the following recorded vote: ~YES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson 011 July 14, 1987 -_.__.._-~-~.- ------._----~----------- NAYS: None RESOLUTION 71487-6 APPROVING THE ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR FOR THE BENEFIT OF F & W OFFICE PARK II BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the Authority), has considered the application of F & W Office Park II, a Virginia limited partnership (the Partnership) for the issuance of the Authority's industrial development revenue refunding bonds in an amount not to exceed $800,000 (the Bonds) to refund the Authority's Industrial Development Revenue Bonds (F & W Building D project) in the amount of $800,000, issued on October 8, 1985, which were issued to assist in the financing of the construction and equipping of an office facility for rent to commercial tenants in Roanoke County, Virginia (the Project) located at 3801 Electric Road in Roanoke, Virginia, and has held a public hearing thereon on July 9, 1987; and WHEREAS, the Authority has requested the Board of Supervisors (the Board) of Roanoke County, Virginia (the County), to approve the issuance of the Bonds to comply with Section 147(f) of the Internal Revenue Code of 1986, as amended (the Code) ; 012 July 14, 1987 WHEREAS, a copy of the Authority's resolution approving the issuance of the bonds, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the project have been filed with the Board; BE IT RESOLVED by the Board of Supervisors of Roanok County, Virginia: 1. The Board hereby approves the issuance of the Bonds by the Industrial Development Authority of Roanoke County, Virginia, for the benefit of F & W Office Park II" to the extent required by Section 147(f) of the Code, to permit the Authorit to assist in the financing of the Project. 2. Approval of the issuance of the Bonds, as require by Section l47(f) of the Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Partnership, but, as required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. 013 July 14, 1987 "_.. --" -- .~- ._>--_.~- .__._-----_._------------'"~ On motion of Supervisor Nickens, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None RESOLUTION 71487-7 APPROVING THE ISSUANCE OF BONDS BY THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR FOR THE BENEFIT OF FRALIN AND WALDRON COMMERCIAL RENTAL II BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the Authority), has considered the application of Fralin and Waldron Commercial Rental II, a Virginia limited partnership (the Partnership> for the issuance of the Authority's industrial development revenue refunding bonds in an amount not to exceed $3,660,000 (the Bonds) to refund the Authority's Industrial Development Revenue Bonds (Fralin and Waldron Commercial Rental II Project> in the amount of $4,100tOO, issued on December 27, 1984 which were issued to assist in the financing of the construction and equipping of an addition to the partnership's existing office facility, known as the Atlantic Companies Building (the Project> located at the corner of Keagy Road and Electric Road in Roanoke, Virginia, and has held a public hearing thereon on July 9, 1987; and 014 July 14, 1987 "----- WHEREAS, the Authority has requested the Board 0 Supervisors (the Board) of Roanoke County, Virginia (the County), to approve the issuance of the Bonds to comply with Section l47(f) of the Internal Revenue Code of 1986, as amended (th Code) ; WHEREAS, a copy of the Authority's resolution approvin the issuance of the bonds, subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board; BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. The Board hereby approves the issuance of the Bonds by the Industrial Development Authority of Roanoke County, Virginia, for the benefit of Fralin and Waldron Commercial Rental II, to the extent required by Section l47(f) of the Code, to permit the Authority to assist in the financing of the Project. 2. Approval of the issuance of the Bonds, as required by Section l47(f) of the Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Partnership, but, as required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor 015 July 14, 1987 the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 5. Petition of Tim Edmondson for Allowance of Claim: Mr. Mahoney reported that this claim exhausts the administrative remedies as provided in state code and allows the petitioner to go forward and commence with court action. The staff recommends denial of the claim. Supervisor Johnson moved to deny the claim. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 6. Protest of Bid by Oxford Services: Mr. Mahoney advised that Oxford Services, Inc. is protesting a bid for janitorial cleaning services. Roy Nester, Director of Building and Grounds has documented complaints concerning the cleaning services provided by Oxford during the past year and based on these complaints, the bid went to American Chemical 016 July 14, 1987 Company. Mr. Mahoney introduced Charles Center, the attorney for Oxford Cleaning Services. Mr. Center advised that his client did not know their services were deemed inadequate because they were not told. The contract for Oxford Services provided that the County would make inspections. In December 1986, a registered letter was sent to the County asking for a quality Rating Survey. The County did not respond to this request. However, there was internal county correspondence asking county staff to list where Oxford Services failed to meet contract specifications. The contract provided that the County was to make monthly inspections and unacceptable work was to be brought to the attention of the contractor and given two days to correct. Only once has the County requested a credit for services and that was because of snow when the contractor was unable to provide services. In May 1987, another Quality Rating Survey was sent to the County. There was no response to this request. All concerns were handled through internal memos and never communicated with Oxford. Oxford Cleaning Services was the low bidder and should receive the bid. Supervisor Johnson pointed out that the County does not always have to award the contract to the lowest bidder for various reasons, and one of them is performance of duties. Supervisor Nickens asked Mr. Mahoney if there was documented evident that Oxford was not performing. Mr. Mahoney 017 July 14, 1987 _._---_.- responded that he has testimony from Roy Nester, Director of Buildings and Grounds. Supervisor Garrett asked if the contractor had to be notified in writing, and Mr. Mahoney responded that the contract only specified notification, and did not specify the manner. Supervisor Garrett moved to deny the bid protest. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None 6. Protest of Bid by Valley Communications: Mr. Mahoney announced that he has received notification from Pat Whitescarver, who is representing Valley Communications, and he has requested that this item be postponed until August 11, 1987 because he will be out of town. Supervisor Brittle moved to postpone until August 11, 1987. The motion was seconded by Supervisor McGraw and carried by a unanimous voice vote. 7. Approval of One-Man Refuse Collection Service: This items was discussed under the work session earlier during the meeting. Supervisor McGraw moved to approve the One-Man Refuse Collection System. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: J 18 July 14, 1987 _._._...-.~.. .._~.._~..'_.-.> . _.v __~"_'", _.·'_...'_·~·,m" _._,,_~_, _ __ .."w ._,,__~._ ".._"u·.~. ._" - ---. '. .~. ".. - - - ....--..--.----.-,.... . ____.~,__ ,.. .~"...__~~_,._..__..__"__ ..____,. ,_ _m_~.·~_.._....____..,._..__,_.. '. AYES: NAYS: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None 8. Approval for Acquisition of Water Systems: Cliff Craig, Director of Utilities was present to answer questions. This was discussed under the work session earlier in the meeting. Supervisor Nickens asked about the cost to upgrade the systems to a level that would provide service to the citizens, and will that upgrade include adequate piping for pressure for fire protection, and are there legal problems in acquiring an inadequate system. Mr. Craig responded that Sherry Court is the only inadequate system, and the other systems compare with the average County system as far as quality, fire flow service and source. Sherry Court is totally inadequate and would require money to connect to our system. Supervisor Brittle moved to approve the acquisition of the Cherokee Hills, Crescent Heights, Sherry Court, Forest Edge and Carriage Hills Water System. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Johnson NAYS: Supervisor Nickens IN RE: REPORTS: 019 July 14, 1987 --------~---_._---_._-_..~_.._~--_._-,-- Commissioner of the Revenue C. Wayne Compton was present to give an oral report concerning proration of Personal Property tax. Mr. Hodge commended Mr. Compton and his staff, Treasurer Alfred Anderson and his staff, and the Data Processing Staff for their work on instituting this new program. The following written reports were received and filed: 1. Statement of the Treasurer's Accountability of Investments and Portfolio Policy. 2. Youth Haven II project Status Report. IN RE: REQUESTS FOR PUBLIC HEARINGS Mr. Mahoney advised that at the last board meeting a public hearing was tabled concerning vacation of a subdivision plat for Ramsgate Court, because it was thought this could be handled administratively. It is been discovered that this cannot be done, and the attorney for the petitioners has requested that this be heard on July 28, 1987 IN RE: PUBLIC HEARINGS 787-1 PUBLIC HEARING AND RESOLUTION PURSUANT TO SECTION 15.1-238(3) AUTHORIZING CONDEMNATION AND RIGHT-OF ENTRY FOR NORTH LAKES WATER INTERCONNECTION 020 July 14, 1987 ____~·___~__·_,,__~_<·'_._M ~.._._.,__~__..___'..'__._.~..__'_"'_ __,__,__ .. __,'_..__. _._....^~ ,. - II II I - ---'~---_.._--_.__._-.- '" ..~". ._---~-_.. -~_.....-_..,_.._..__.._...._.......-".,_.._._--....- -- . Mr. Mahoney advised that this public hearing involves the interconnection of the water line at North Lakes. There were two properties to acquire, but the County had successfully negotiated on one. The staff has reached an agreement with the second property, Green Market, but have not yet received the agreement. Mr. Mahoney suggested that the resolution be adopted even though it appears the problem will be solved. If there is a problem, they may continue with condemnation. Supervisor Johnson moved to approve the prepared resolution. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None RESOLUTION 71487-10 PURSUANT TO SECTION 15.1- 238(e) OF THE 1950 CODE OF VIRGINIA, AS AMENDED, SETTING FORTH THE INTENT OF ROANOKE COUNTY TO ENTER UPON CERTAIN PROPERTY AND TO TAKE A WATER LINE EASEMENT IN CONNECTION WITH THE NORTH LAKES WATER INTERCONNECTION PROJECT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the North Lakes Water Interconnection Project involves the construction of a pump station and two sections of water line. This construction will allow the 500,000 gallon Loch Haven water reservoir to be supplied with water from Roanoke 021 July 14, 1987 city, in addition to the higher quality wells in the area. This reservoir supplies water to the North Lakes subdivision and other development in this area; and 2. That in order to complete this construction, a certain right-of-way is needed and more particularly described as follows: A twenty (20) foot strip of land across the property of Green Market, Inc. and more particularly described on a plat and appraisal report which are attached. Together with a ten (10) foot temporary construction easement across the property of Green Market, Inc. and more particularly described on the above-referenced plat and report. The fair market value of the aforesaid interest to be acquired is $580.00, such compensation and damages, if any, having been offered the property owner. 2. That is is immediately necessary for the County to enter upon and take such property and commence said construction in order to provide higher quality water and wells to the citizens of North Lakes and surrounding development; and 3. That pursuant to the provisions of Section 15.1- 238(e) of the 1950 Code of Virginia, as amended, and pursuant to notice and public hearing as made and provided therein, the Board does hereby invoke all and singular rights and privileges and provisions of said Section l5.1-238(e) as to the vesting of powers in the County pursuant to Section 33.1-119 through Section 022 July 14, 1987 ~".._,,_.- -_.-"... ._....._~-_.-.,_." ,- . , '-_."-"-"~_.._._-_..,.,,._--, -.---.-.--- ,--,,-, -~".~""" ..·.N.·_.·.·._..·.,."_·_,·~,"',..__..· .., _.._._-_._~-_.-> - - -_._------~. _..~.¥__.._.__._-,_.__."'"---, <.._.-..-_.__."-~-"'."'~""--'''''^''.- I 33.1-129 of the 1950 Code of Virginia, as amended, all as made and provided by law. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: APPOINTMENTS 1. Blue Ribbon Commission on Delivery of Services Supervisor Johnson announced that he is proposing that a commission on the delivery of services be established which would include Mr. Joe C. Thomas, Mr. Jack Shelton, Mr. Joe Handerhand, and Mr. Ned LaGard. Another appointment will be made at the next meeting. Supervisor Johnson explained that he is establishing this commission because of the duplicity of services throughout the County such as janitorial service, procurement, and others that are duplicated. The purpose of the commission will be to combine such services when this would be effective. Ms. Reta Busher, Director of the Budget will serve as a liaison to the commission. Mr. Johnson has also discussed this with members of the school administration. He asked that this commission report back to the Board in October, and that a work session with the 023 July 14, 1987 School Board be set in November to discuss changes or possible implementation of policies. Supervisor Johnson moved to establish this commission. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: CONSENT AGENDA Supervisor Brittle asked that Item N-7, Confirmation of appointment to the Recreation Commission be added, and that Item N-3, Acceptance of Water and Sewer Facilities serving Branderwood Section I, be removed for a separate vote so that he may abstain. Supervisor Nickens moved to approve the Consent Agenda with the exception of item N-3 and the addition of Item N-7. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Supervisor McGraw moved to approve item N-3. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: 024 July 14, 1987 -.--,--.--.-".....-.-,..--- ' ~_..".._..._.,_..__.."- .....-_. .-...--.--. -',', -- -.~_._"... .-..--. ..,.....- ---_...,-_.__._."'-~_.._--..-,----._. ......,"....- ----~<. ~_..--.._.._-,_........._....,----...._-,--_._~ y- ._~'" I A YES: Supervisors Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Brittle RESOLUTION NO. 71487-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM N - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for July 14, 1987, designated as Item N - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Minutes of Meetings - June 9, 1987. 2. Acceptance of Water & Sewer Lines serving Meadowbrook Condominiums, Phase I and II. 3. Acceptance of Water and Sewer Facilities serving Branderwood, Section I. 4. Acceptance of Rights of Way for the following roads: a. Farmington South b. pine Hill c. Waltdon Farms 5. Request for School Board Appropriation for Textbook Fund for 1987/88. 6. Approval of Amendment to Classification Plan for position in the Sheriff's Department. July 14, 1987 025 .------- --- 7. Confirmation of Appointment to the Recreation Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McGraw advised he will present a written report on his activities at the NACo Conference prior to the next board meeting. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Hugh Key, 5355 Black Bear Lane S. W., announced that the committee involved in litigation over the old Roanoke County Courthouse have met with Mr. Hodge and Mr. Mahoney. They have revised their bill of complaint to include thirteen of the sales of real estate that have occurred under the County Charter and to remove the use of funds from the sale of real estate. IN RE: EXECUTIVE SESSION 026 July 14, 1987 ,~,- "~.---------"~'."-,--' - .,-.' ~~_.'-"-~-'~._-"-'-' "',.... ~-'--'-"'~-"---~..-_._- . ..__,________._~~__"_.>._._ ,._. ~____·n ·.__~._~_.~_..~__~._,...·__~~_.·e _....,.._.._---,~~,...__._-~_.. -. -.---.---.--..- ---.-.-,- -.-.-......-- --"--.......--..-..--.-.--,-...,--..,.....-.- At 5:20 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia pursuant to the Code of Virginia 2.1-344 (a) (1) to consider a personnel matter, the evaluation of the County Attorney and County Administrator, (2) to consider a real estate matter, the airport clear zone; and (6) to consider a legal matter, the old courthouse litigation. The motion was seconded by Supervisor Garrett, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: OPEN SESSION The Board returned to open session at 6:20 p.m. IN RE: NEW BUSINESS 1. Old Courthouse Litigation: Mr. Mahoney advised that the Board of Supervisors is being sued by a group of citizens concerning the sale of the old Courthouse. Mr. Mahoney advised that three actions should be taken in regard to this action. One issue concerns whether the building was surplus and whether the Board considered other uses for that structure, and he had researched the previous discussions concerning these 027 July 14, 1987 " - ..-- ~-_.- matters. The County Attorney recommended that the Board ratif that the Courthouse is surplus, and that the Board considere other uses for the structure which are being contemplated by th Extension Office, the Registrar and hopefully the Court 0 Appeals. Supervisor Johnson moved to ratify and confirm that th old courthouse is surplus in relation to the use for whic acquired, and that the old courthouse has been made available fo other public uses by contract with Roanoke College through lease for the Extension Service, the Registrar and the intent t negotiate a lease for the Court of Appeals; and that other publi uses were considered in comparison to the costs, limitations to the County. This ratification that the propert is surplus, and confirmation that other public uses fo property have been considered by the Board are apparent from th procedures followed and the actions taken by the County, not onl for this transaction, but also for all real estate conveyances The motion was seconded by Supervisor Nickens, and carried by th following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Mr. Mahoney stated the second issue is the use of th funds from the sale of the old Courthouse. To correct this, th 028 July 14, 1987 - -,-_..._---_.__._--~.".- ----.- --' .---..-..-. .~...""..,,_. ..",_.- ~._-,._._..__....,...._.~.- _.n·,,_ _ _...~..~..._,..__" ______._~______.n __ -, - _.. ._'"_._---,,~.._.. County Attorney recommended that this be identified for a capital Ifacility project and amend the original budget appropriation. Supervisor Garrett moved to identify the use of $200,000 of the purchase price of the old Courthouse for capital facility projects, amending the original budget appropriation approved on Ma y 2 8, 1 9 8 7 . The 1987-88 budget currently includes an appropriation in the Capital Fund in the amount of $175,000 for the renovation of the Southview Public Safety Building. An additional appropriation of $25,000 to the Capital Fund, combined with this $175,000 for the southview facility would equal the $200,000 that would be paid to the County by Roanoke College in fiscal year 1987-88. This additional $25,000 appropriation is from the fund balance. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Mr. Mahoney advised the third action would ratify that any future receipts be allocated to the Capital Facilities Fund. Mr. Hodge asked that the motion exclude those transaction made b prior commitments. Mr. Mahoney agreed, stating there wer contain commitments such as sale of property for the schoo hoard, for volunteer rescue squads, and industrial developmen purposes. 029 July 14, 1987 Supervisor McGraw moved to ratify that any futur receipts from sales of capital facilities will be appropriated t the Capital Facilities Fund to be expended for the acquisition construction, maintenance or replacement of other capita facilities projects unless another disposition is required b prior contractual commitment. The motion was seconded b Supervisor Garrett, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Mr. Mahoney recommended that he could now go forward an request that the court dismiss the suit because the Board 0 Supervisors has now responded to the concerns raised an corrected any problems that were identified. 2. Establishment of Salaries of Count Administrator and County Attorney: Supervisor Johnson moved that the salary of the Count Administrator be raised five percent from his 1986/87 salary an that the increase be effective July 1, 1987. The motion wa seconded by Supervisor Garrett, and carried by the followin recorded vote: AYES: NAYS: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None Supervisor Johnson moved that the salary of the Count Attorney be raised five percent from his 1986/87 salary and tha 030 July 14, 1987 .. " -.--., <-~- ._,"'_~_"~'.__",_~' ..~..__...... v<_. _"'.~""._.'_"', _<__," ."____. ._._, ..Mw_'."__'" _.' . --,' '~._'._"-""- _.~,..__.,-_.._-- -,. ----r- "'~"--~'-_._~-'~-","-_.~_.- .-,-., -,,-_._-,--~- .'._"...,._--------_._..._._.,~- -.- ,- _..,.._~-_..__..... the increase be effective July 1, 1987. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None The Salary of the County Administrator for 1987/88 will be $73,028, and the salary of the County Attorney will be $53,928. IN RE: ADJOURNMENT At 6:37 p.m., Chairman Johnson adjourned the meeting. , Chairman Board of Supervisors