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HomeMy WebLinkAbout10/13/1987 - Regular October 13, 1987 200 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24018 October 13, 1987 The Roanoke County Board of Supervisors of Roanok County, Virginia, met this day at the Roanoke Count Administration Center, this being the first Tuesday, and th first regularly scheduled meeting of the month of October, 1987. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 2:0 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Lee Garrett, Supervisors Alan H. Brittle, Steven A. McGraw MEMBERS ABSENT: Supervisor Harry C. Nickens <arrived at 2:10 p.m.) STAFF PRESENT: Elmer C. Hodge, County Administrator; John M. Chambliss, Assistant Count Administrator for Management Services; John R. Hubbard, Assistant County Administrato of Public Facilities; Timothy W. Gubala, Assistant County Administrator fo Community Development; Paul M. Mahoney, 201 ... October 13, 1987 ~..~".,__._. ,_~__,,_____.__w__._·__·.._,·~~_~,,_______·_~.,__._,___''''_''·__.__''__"__'_~~'''_._m.___".~~..__,.._>_,P'''"~.__ __~____~___"_·_____·_····,_.___.M__~_'M_'__.~_._._._._._._,.."'__, '" _.. "'__' ._....___ ',,,,,'_.._. ,_~~." >.,_. County Attorney; Mary H. Allen, Deputy Clerk; Stephen Carpenter, Director of Parks and Recreation; Gardner Smith, Director of General Services; George Garretson, Library Director; Brent Sheffler, Economic Development Specialist; Reta Busher, Director of Management and Budget; Diane Hyatt, Director of Finance. IN RE: OPENING CEREMONIES The invocation was given by the Reverend Branan G. Thompson, Colonial Avenue Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: COUNTY ADMINISTRATOR'S COMMENTS Chairman Johnson announced that as a result of a ruling on the Blue Laws by a judge in Roanoke City, the Commonwealth's Attorney has met with the judges and researched the ruling, and has scheduled a press conference on Wednesday, October 14, 1987 to discuss this issue. Elmer Hodge added that staff has talked with the Commonwealth's Attorney's Office and the merchants association in the Roanoke Valley to determine their feelings on this issue. Mr. Hodge also asked Assistant County Administrator John Chambliss, to introduce Donnie G. Myers, the new Director of Management Information Systems. October 13, 1987 ~02 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS Don Reid of C & P Telephone Company gave a brief update on the transition to the 911 system in the Roanoke Valley. He also presented memento 911 baseball caps to the board members, the County administrator, the County Attorney, and County staff members who worked on the implementation of the 911 system. IN RE: NEW BUSINESS 1. Adoption of the Economic Development Strategy: Brent Sheffler, Economic Development Specialist, reported that they have identified ~tems which the County uses that are visible promotional tools of Roanoke County including pins, brochures, newsletters, certificates of appreciation, and sesquicentennial cups. He pointed out that the economic development strategy had previously been discussed in a work session. In response to a question at that time, the Valleypointe development will change the residential/commercial-industrial ratio to 82/18 upon completion of Phase I. Phase II will change the ratio to 78/22 ratio, if residential growth remains stable. 2Ò<'S October 13, 1987 -~-----~_._._--_._,-------_.,,-,,~-_.~--_.,-_.._.__.,-,.~-,._.. -"_._,-..'-_'''_~ _.-~'"'~"_..."_".'._'_.."__ ·_·______·_~__M___>_ ....' ...__.,__.__. ------'--~.,~-_._._._.~--~------~--_..~---"~---,-,-------_.__._~-,-~--...__.~._---_._---- Supervisor Garrett moved to adopt the Economic Development Strategy. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None RESOLUTION 101387-1 APPROVING AND ADOPTING AN ECONOMIC DEVELOPMENT STRATEGY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, economic and industrial development is a valid purpose for the expenditure of public funds; and WHEREAS, economic development is both a program and a process that is an important function of local government; and WHEREAS, the Economic Development Strategy outlines the formal activities and the direction of County efforts in economic development during 1987-88; and NOW, THEREFORE, BE IT RESOLVED by the Board of Super- visors of Roanoke County as follows: 1. That the Economic Development Strategy proposed by the Roanoke County Economic Development Division of the Depart- ent of Development dated October, 1987, is hereby approved; and 2. That its mission is to stimulate and encourage development and the creation of wealth which produces revenue and provides jobs within Roanoke County; and ª04 October 13, 1987 ~ 3. That the establishment of goals and the develop ment of the objectives will focus Roanoke County's economic devel opment efforts for 1987-88. These goals and objectives compris the herein adopted Economic Development Strategy; and 4. That these goals and objectives include: (a) Continued expansion of the local economy t meet changing patterns of the State's and th Nation's economy; (b) Retention and expansion of existing indus tries, small businesses, and the service sector, where the greatest growth in new jobs and investment are already occurring; (c) Attraction of new capital intensive busi- nesses and industries that produce jobs and have a net fiscal benefit for Roanoke County; (d) Attraction of new industries and businesses that respect the environment and represent a positive improvement for Roanoke County; (e) Encourage new and existing businesses and industries to provide a livable wage, diversi- fied job opportunities, upward mobility and training and re-training opportunities; and (f) Assist local industries and businesses in the expansion of international trade. 20~ October 13, 1987 ___ ._._"w·· .__, ---_......~.. ,,--,,----'---._..- ------.-.', - --_. ....-".- '¥," ~ _"'___',"~",__._^._._"~__,,_ ,'.,...... h.____.._.__~_.___._,._ __·_._____'.u__·_._..________._,_._·__"" _____..___.__._....____ .~___,_,_._._".~, _..___".__._ ..~ __._ ~__~_...,._..__._. '---_""-0-' _'~''''_.___....'~'__'_ "'._._ 2. Approval to chanqe board meeting dates in November and December Approval of this report will change the board meeting dates to November 17, 1987 at 3 pm, December 1, 1987 at 2 pm, and December 15, 1987 at 3 pm. Supervisor Johnson moved to change the board meeting dates for November and December. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None RESOLUTION 101387-2 PRESCRIBING A CHANGE IN THE MEETING DATES FOR THE MONTHS OF NOVEMBER AND DECEMBER WHEREAS, by Resolution Rl-5-87-1 adopted on January 5, 1987, the Board of Supervisors established a meeting schedule for the Board for calendar year 1987; and WHEREAS, in order to accommodate the public business and the convenience of the citizens as it relates to the various public holidays in November and December, this meeting schedule is hereby amended. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution Rl-5-87-1 establishing a certain meeting schedule for the Roanoke County Board of Supervisors is hereby amended by canceling the meetings scheduled for November 10, 1987; November 24, 1987; December 8, 1987; and 206 October 13, 1987 December 22, 1987; and rescheduling the meetings of the Board for November 17, 1987; December 1, 1987; and December 15, 1987. 2. That the meeting hereby scheduled for November 17, 1987, shall commence at 3:00 p.m. and public hearings at 7:00 p.m.; the meeting scheduled for December 1, 1987, shall commenc at 2:00 p.m.¡ the meeting scheduled for December 15, 1987, commence at 3:00 p.m. and public hearings at 7:00 p.m. Thes meetings shall be held at the Roanoke County Administration Center at 3738 Brambleton Avenue; and 3. That the County Administrator shall cause a copy 0 this Resolution to be posted at the Courthouse, the County Administration Center, and each County library, an advertised in the Roanoke Times and World News on October 27, 1987, and November 3, 1987. 3. A roval of ro ram conce t for the Roanoke Regional Airport Renovation Project: Director of Finance Dian Hyatt announced that the Regional Airport Commission has presented an outline of the entire scope of the airpor renovation project. This shows a total expenditure budget 0 $25,587,000 based upon low bids which were opened on August 13, 1987. The outline also shows funding sources. $7.3 million wil be financed by the Regional Airport Commission, the cost bein shared by County. The Regional Airport Commission is requestin support for the entire scope of the project by resolution. 20'7 October 13, 1987 -'--~-------'~--'------"<'-'-_'__'_'____..,_.___._.._~'____'_~_'__"~'_·__'h_____.~._~~__.____ _<,_~.....,,'M..._', --,.-___~~________.'_._~__.,_.__"_._.~,_.~_.____...__.,___,_"·_.___.____·.·_W.__..'".._,._____..___~.._..,_._ _._.__,~.,"_.._..."_~".,,~ Chairman Johnson pointed out that the cost of the terminal is only $9,487,477 of the entire amount. Supervisor Garrett moved to approve the airport concept nd the prepared resolution. The motion was seconded by upervisor Johnson, and carried by the following recorded vote: YES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson AYS: None Mr. Hodge inquired whether the City and County must pprove the issuance of the bonds? County Attorney Paul Mahoney esponded that he understands both localities will approve the issuance of the bonds. Supervisor Johnson also responded that he lans to ask the Airport Commission to begin steps to get an independent financial consultant and bond counsel. RESOLUTION 101387-3 APPROVING A CERTAIN CAPITAL EXPENDITURE BY THE ROANOKE REGIONAL AIRPORT COMMISSION UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section l7.(b) of the contract between the ity of Roanoke, Roanoke County, and the Roanoke Regional Airport ommission provides that the Commission shall prepare and submit for approval any proposed capital expenditure exceeding $100,000 o benefit five or more accounting periods; and WHEREAS, by report dated October 7, 1987, a copy of hich is on file with the Deputy Clerk, the Roanoke Regional irport Commission has submitted a request that the County 208 October 13, 1987 approve a capital expenditure by the Commission for the Airport Terminal Development Project in a proposed budget amount of $25,587,477 as set forth in said report, including the following expenditures: 1. A contract with J. M. Turner and Company, Inc. in the amount of $9,487,800 for the new terminal development build- ing construction contract. 2. A contract with alternates up to the amount of $8,687,112 with Branch Highways, Inc. for the new terminal devel- opment site development. 3. An amendment to the engineering agreement for term- inal development in an amount not to exceed $961,000 with Delta Associates, P.E.; each of the foregoing three expenditures being more specifically set forth in the aforesaid report. NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors that the aforesaid capital expenditures by the Roanoke Regional Airport Commission, as more particularly set forth in the aforesaid report, are hereby approved, and the County Administrator and Deputy Clerk are authorized to execute and attest, respectively, on behalf of the County, any further documentation in form approved by the County Attorney, necessary to evidence said approval. 4. Report on the Valleypointe Development Project: Assistant County Administrator Timothy Gubala reviewed the 209 i October 13, 1987 .__'__.... _,_.._,,~'________._,__~___ "__~.n"_·_'_'_'._.__ ·~.,,_._._·'·,_"___·,h~_..,_.. _'_.'_'_'_"'___"._<~_.__"_'>'__'__'_"__'_'_""__'_'__.___^_~. "_.. .__ '·~_,,_·.._..W__·· ,.. "_"___'-_··__··_··_,______.··.__œ_..·_..._·..____..~.._~,._.__.. __~'_~,_·__._,~___._,M'..._>._"...,__,~._.~.__._...,...,. planned development project which consists of 252 acres known as the Harris-Moomaw property which will be Phase I, and 200 acres owned by Adams Construction Company which will be Phase II. The County is working with the Regional Airport Commission for approval for an access road through a portion of the extended Airport Clear Zone. There is a tentative agreement worked out involving an exchange of land. Whatever acreage is included in the clear zone, the Airport Commission will receive a like amount of land, known as the Ida May Holland property. Roanoke County's commitment to the development includes the purchase of up to 10 acres of property at $250,000 and water and sewer extension at a cost of $1,250,000. At this time, staff is recommending that an appropriation of $1,000 from the Board contingency fund is necessary for a binder for the Ida May Holland property. Supervisor Johnson asked if there will be proffers added to the rezoning request of the developer of the project. Mr. Gubala responded that the proffers will be provided at the hearing by the Board of Supervisors. Mr. Hodge pointed out that many conditions will be included in the contract between the County and the developer. Supervisor Johnson moved to approve the staff recommendation. The motion was seconded by Supervisor Garrett, and carried by the following recorded vote: 210 October 13, 1987 - _.__._-- --. AYES: NAYS: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson None 5. Re uest from Valle Metro to extend service from Roanoke City Line to Cave Spring Corners: Assistant Count Administrator John Chambliss reported that several businesse along Brambleton Avenue have requested that Valley Metro exten its service from the City line to a point closer to Cave Sprin Corners. Valley Metro has studied this and has agreed to exten the service. They anticipate revenues of $200 and would realiz an annualized deficit of $4800. Valley Metro proposes that a trial route be established November 1, 1987 until June 30, 1988, at which time the County and Valley Metro can discuss th continuation of the service. The Roanoke Valley Orthopedi Center on Route 419 would like the route extended to their facility, but Valley Metro felt this might be prohibitive at this time but will investigate the practicality of this extension. Supervisor Nickens suggested that this item be postpone until November 17 so he could discuss this with th Rehabilitative Services and the Orthopedic Center how the $400 a month cost be reduced. Supervisor Brittle also requested this b postponed so it can be discussed with the Brambleton Avenu Association. 21;1 ~ '.~-'" October 13, 1987 - ....-..'- --..,-'---,.....--- _. __~.____"._.~~..._.,._.,__._,__~ .._._~'_.H._ "_""',,_ _. ._._..__..,~~.~...._~. .._.._,.>...". __."'_.,>'___~~..~_"_._".__".~..",._ ----........--.-- "._~----"~''''------'-'------''_...'-..--_._--_.'-~'-..-..--.,... ----_.,,--~--_.__.._-.- -.-, ...-..".~,,,,-,~,-,._~ -- Supervisor Brittle moved to postpone this issue until November 17th. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Chairman Johnson asked Mr. Chambliss to convey this action to Valley Metro and inform them that the Board supports extension of the route. He also directed Mr. Chambliss to meet with Supervisors Brittle and Nickens to expedite the matter. IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending Ordinance No. 6987-9 authorizing the County Administrator to accept the donation or dedication of utility and right-of-way road easements and improvements therein: Mr. Mahoney advised that this ordinance is similar to the ordinance approved on June 9, 1987 which streamlined the process for acceptance of non-controversial real estate matters, specifically utility easements and road right-of ways. Under this ordinance, these matters are placed on the Consent Agenda for approval rather than the first and second reading process. Staff is suggesting that this ordinance be amended to include drainage easements and other non-controversial items such as fee simple dedication or donation of well lots. 212 October 13, 1987 Supervisor Nickens moved to approve first reading of the ordinance. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Ordinance amendinq Chapter 20.1 of the 1971 Roanoke County Code, "Water", and Ordinance No. 84-108, bvaddinq subsection (e) "Deposits", establishinq a schedule to deposits for initial institution and reinstitution of sewer and water service: This ordinance will amend the County Code and establish new water and sewer deposit rates and reinstitution of service deposit rates. Supervisor Nickens moved to approve the prepared ordinance. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Supervisor Nickens noted that he agreed with Mr. Hodge that hopefully utility billings will be handled monthly instead of quarterly in 1988. 213 October 13, 1987 ~ -'--.'-.-- ,,.-- - .._-~--~._-".- ,.-,- '-.....- -~.._-..._-- ,--- _.._--~-_.-- ",~..-" ~_.","-'-'-_._'---'----'-~'"--'-' ,~." -~--~~.__._._--_.._-_...__...~--_. , -,-,--",-~--,,-,,~-,------,_. --.,-., _..._--_.._-_..._,-,_.._~,. .----.---.----.", . -'~-~.-.-~,.~_._,_.- ORDINANCE 101387-5 AMENDING CHAPTER 20.1, OF THE 1971 ROANOKE COUNTY CODE, "WA TER," AND ORDINANCE NO. 84-108i, BY ADDING SUBSECTION (e) "DEPOS ITS," ESTABLISHING A SCHEDULE OF DEPOSITS FOR INITIAL INSTITUTION, AND REINSTITUTION OF SEWER AND WATER SERVICE WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing concerning this amendment was held on September 22, 1987; a sec- ond reading was held on October 13, 1987; and WHEREAS, nonpayment of sewer and water charges has been a significant burden on county utility revenues; and WHEREAS, the recording of liens on the property re- ceiving the uncompensated service does not provide a prompt reme- dy for the delinquent charges; and WHEREAS, the present deposit rates do not provide suffi- cient funds to offset the amount of delinquent accounts. IT IS HEREBY ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Chapter 20.1, "Water," of the 1971 Roanoke County Code (now Chapter 22 of the 1985 Roanoke County Code) is hereby amended as follows: CHAPTER 20.1 WA TER ARTICLE II. WATER SYSTEMS DIVISION 2. COUNTY WATER SYSTEM * * * * 214 October 13, 1987 (e) Deposits (1) The followinQ charQes shall be imposed as security deposits when request for service is made: Sewer Only - $50.00 Residential Water, Water and Sewer - $25.00 Commercial Water, Water and Sewer - $100.00 (2) If anv utility customer at any time failed to keep his account current, resultinq in discontinuance of service, that customer shall pay an additional deposit according to the follow- ing schedule for reinstitution of service. This deposit shall be required in addition to that required by subsection (a) and the turn-on charqe required by Section 20.1-31. Additional Connection Deposit Sewer Only $ 50.00 5/8" Connection 75.00 3/4" Connection 75.00 1" Connection 100.00 1 1/2" Connection 150.00 2" Connection 200.00 3" Connection 300.00 4" Connection 400.00 6" Connection 500.00 215 October 13, 1987 _ __._____...·___._,,_··.___..w__._..._·_._.__._·__.~._____~'_."...~______...__.,__ _»<__v"~,~_'*_._~..·._,.~...'"_ -,~.~_...- ,----,-...,._'--', '_'_'~__""___'_"">,"__,_"n'__.·____~~_,_·___·__,'.__.~______.._ ._ '~_W__'·'_____"_'_._",_·.··...___·_.~_____._.__.~_._ _ - -_._.",._.--_....~---,-.,." (3) The deposits required by subsections (a) and (b) will be refunded, without interest, within sixty (60) days of discontinuance of service provided that all charges have been paid in full. (4) The effective date of this amendment shall be January 1, 1988. 2. Ordinance accepting an offer for and authorizing the conveyance of surplus real estate of Washinqton Avenue in the Town of Vinton: This ordinance authorizes conveyance of a right-of-way to the Department of Transportation which is needed for the widening of Washington Avenue. The state has offered $7,750 for the acquisition, relocation of a sign, landscaping, concrete walk, brick retaining wall and any and all damages. Supervisor Nickens moved to approve the ordinance. The motion was seconded by Supervisor McGraw, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ORDINANCE 101387-6 ACCEPTING AN OFFER FOR AND AUTHORIZING THE CONVEYANCE OF SURPLUS REAL ESTATE ON WASHINGTON AVENUE IN THE TOWN OF VINTON BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 216 October 13, 1987 1. That pursuant to the provisions of Section 16.01 0 the Charter of Roanoke County, the subject property has been de clared to be surplus and is being made available for other publi uses, i.e. a public street; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the sale and disposition of the hereinafter-described real estate was held on September 22, 1987; a second reading was held on October 13, 1987; and 3. That this real estate is located on Washington Ave- nue and consists of 3,550 square feet in permanent easement and 1,820 square feet in temporary easement; and 4. That the offer of the Virginia Department of Trans- portation in the amount of $7,750.00 is hereby accepted and all other offers are rejected; and 5. That all proceeds from the sale of this real estate are to be allocated to the capital reserves of the County. 6. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney 3. Ordinance amending and reenacting the Roanoke County Zoning Ordinance to allow certain office and commercial 21<1~ October 13, 1987 ---_.,_._....._~...,~._._..,_.'< "~-,--_._.,,~- .__,~.~_.____,.~..._~_..,_..___._"_._.....,...._~._._.~._, _~_,_.,._..._, "__.___._.'._ '_._,-"__.'.,_"', .'_.d ..,~...__"_..,_ ^_._.,.~_._...._..'.._.__.,__.."..__.'_.__ "-,.~_..-."--_.~.._-----~-- - -~.."----_.....--_.~"------,,-_._--"--_._,,._.._----,-----~~------,.__..~---_.~-~,~._.. "...._~-'".. '.",,,_.'._-,-"-' -"._-,,, uses within an M-l District upon special exception: This ordinance reflected the policy in the Roanoke County Land Use Plan of allowing selected office and commercial uses within the B-2 zoning district to locate within the M-l district if the Board of Supervisors grants a Special Exception. Supervisor Nickens moved to approve the ordinance. The motion was seconded by Supervisor Johnson, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ORDINANCE 101387-7 AMENDING AND REENACTING THE ROANOKE COUNTY ZONING ORDINANCE, TO ALLOW CERTAIN OFFICE AND COMMERCIAL USES WITHIN AN M-l DISTRICT UPON SPECIAL EXCEPTION WHEREAS, the first reading and public hearing on this ordinance was held on September 22, 1987, and the second reading on this ordinance was held on October 13, 1987; and WHEREAS, public necessity, convenience, general wel- fare, and good zoning practice requires and supports this amend- ment; and WHEREAS, this amendment conforms with the Roanoke County Land Use Plan, and is consistent with the policies con- tained therein by encouraging retail and office development in industrial areas. Specifically, this amendment allows selected 218 October 13, 1987 -- office and commercial uses permitted within the B-2 district tl locate within the M-l district with a special exception; and WHEREAS, the Planning Commission held a public hear in( on this amendment on September 1, 1987, and it recommende( approval; and WHEREAS, Section 15.1-491 of the 1950 Code of Virginia as amended, and Chapter 9 of the Charter of the County of RoanokE authorizes this amendment. NOW, THEREFORE, BE IT ORDAINED by the Board of Super visors of Roanoke County, Virginia, that the Roanoke County COdE is amended and reenacted as follows: 1. Amend Appendix A, the Roanoke County Zoning Ordin ance, Section 21-24-1 by revising sub-section A by the additior of a new sub-sub-section (15) to read and provide as follows: Sec. 21-24 INDUSTRIAL DISTRICTS 21-24-1 M-l LIGHT INDUSTRIAL DISTRICT A. Permitted uses enumerated. * * * * (15) Anv use Dermitted in the B-2 General Commercial District as well as nurserv schools and dav-care centers that are directlv supportive of area industrial facilities, provided a special ex- ception has been granted by the Board of Supervisors. 2. The effective date of this ordinance shall be October 14, 1987. 219« October 13, 1987 -.---.- ._--- .-._'. '~.- ....-. ," ._'.'__"_".~.~"_"'_.."."."-_._-~_._,._''''-'''-_._.__.,,---------- _.,~---- ... .......,."'....-..".-..-,.-.,--...."..-,.. ._,"" '"" .·.···'__H'. "_.__~..m." _..._."._.~ ._, _'_···"_n.,_,_"·..~_ ---_.__.__._-.._,,---_._._~._,~.__.,----~^--,',~._~--,.,,' -,.,,'"_._.~-----_.."-_. ,...._-~---,._-_."--,-~<-,_...,.-_.,---~- -.-....----...- ,_.,.__._-..,,~--,,_....- '-"'-'-""-.'-"-" IN RE: PUBLIC HEARINGS 1. Public Hearing for Condemnation of easement for Hollins Community Development Project: Mr. Mahoney announced that this issue has been resolved and the County has received the executed and notarized deed from Mattie Moore Johnson. Therefore, the Public Hearing has been canceled. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Brittle requested a report on the status on the repair of the tennis courts at Cave Spring High School, which are County courts on school property. He also requested Mr. Gubala to investigate the development in Hunting Hills and work with the developer to inform the residents in the area. Supervisor McGraw announced that Bev Waldo from Youth Haven II had received a letter from the state with a positive report on the facility. Supervisor Nickens requested an Executive Session on matters concerning contractual, legal and real estate and personnel. Supervisor Johnson expressed concern at the misinformation and false statements in a letter to the editor 22'0 October 13, 1987 - published in the newspaper concerning the new communication equipment. He requested the appropriate staff to correct the information. Mr. Hodge advised that this system is the same as as Roanoke City is using. It is totally compatible and is expandable. The present system will last through the year 2000. The maker of the old system went out of the business in 1978 and the County has been buying second-hand parts to maintain the system. Sherman Cable, Ron Edwards and Art LaPrade, who worked on the new system were available for further information. Mr. Cable stated he thought the employees were happy with the system and the coverage is good. Supervisor Nickens presented other history involved in the decision to purchase Motorola equipment. He also voiced support of a central public safety facility. Chairman Johnson directed the County Administrator to prepare a response to ensure that the citizens are aware of the accurate facts surrounding the decision to purchase Motorola equipment. IN RE: CONSENT AGENDA Chairman Johnson requested that Item 8 be removed from the Consent Agenda and referred to the County Attorney for study and a response. Supervisor McGraw moved that a request from the 22>1 ' October 13, 1987 _. ._. d__~ _.,_ ._..~.,'~__ ~ ,~'" ~_ M_"__,"___~..~._.m.__.~·_ .,.__..,__.__.~"._._. ,._ _,"n'_, ._,___._~."___"_"""_"_"""_"k _ _._..~ _""_._._'.___' ...r.... ...~m___·._.___..._____.__.",.._.__._ ___ ,_._________'.._______~___,_,..,_.~__.._...,___~~__".~.._·_____·_,__,_~·_._n _,..____~_,___ "_".___._.__.._._..,.,....__....__.._......_.._"...._._, _..~ Mason Cove Elementary School PTA for a Bingo Permit be approve and added to the Consent Agenda subject to recommendation by the Commissioner of Revenue. Supervisor McGraw moved to add this request to the Consent Agenda as Item 9. The motion was seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Supervisor Brittle moved to approve the Consent Agenda with Item 8 deleted and referred to the County Attorney. The motion was seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None RESOLUTION NO. 101387-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for October 13, 1987, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 22~ October 13, 1987 1. Minutes of Meeting - August 25, 1987, September 8 1987, September 22, 1987 2. Resolution approving the relocation of Route 1815. 3. Resolution approving the change of route number of Coachman Drive. 4. Request for acceptance of Whipplewood Drive int VDOT Secondary System. 5. Request for acceptance of Whispering Wind Driv into VDOT Secondary System. 6. Request for acceptance of Millwheel Drive an Millbridge Road into VDOT Secondary System. 7. Acceptance of water and sewer facilities servin Castle Rock West, Section 3. 8. Re~tles~ ~~eæ eeæætl~~~Y Sehee! ~e~ ee~~~~~ea~~e ~e ~he B~v~s~eft e~ Me~e~ Veh~e!es ~e~ ~e~tlftà e ~axes. 9. Approval of Bingo Permit for the Mason's Cove Elementary School PTA. 2. That the Clerk to the Board is hereby authorize and directed where required by law to set forth upon any of sai items the separate vote tabulation for any such item pursuant t this resolution. RESOLUTION 101387-8.a CONCURRING IN THE RELOCATION OF STATE ROUTE 1815 (LA MARRE STREET) WHEREAS, the Virginia Department of Transportatio (VDOT) through its Resident Engineer has requested Roanok County's concurrence by letter dated September 18, 1987, in th relocation of State Route 1815 (LaMarre Street); and 2,23.: October 13, 1987 _._-~.~ ,- "._~.._.._..-_. .- ~_.._~---,." -,.._--~--,-~^--<..".~~----,._. -'._--- .,........,,~'_..<--,._---,.,. _..,---_...-..,~...¥.,,_.-- - ,-. '.,. -.-"." _..- _....._._~,..---~---",._._--_.....__....-, .. .'- ~" .-..-'-.'" _..~-,.,-----_._------_._~--"._.__._---- ..--"--..".,-----~__.__..~. ______~·_·__···_~···_·__·_____·___··_.".~,_._·_v.___..'_...__._~__"._M~___~_.._._.O'<", "'._'.'_.," WHEREAS, said relocation is a portion of the project widening Route 11 (Williamson Road), and will create a safer intersection at the entrance to Hollins College and Route 1815 (LaMarre Street); and WHEREAS, the plans for this project will relocate Route 1815 (LaMarre Street) approximately 120 feet to the east of its present intersection with Route 11 (Williamson Road); and WHEREAS, County staff has reviewed this proposal and recommends approval thereof. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Roanoke County hereby approves and concurs in the relocation of Route 1815 (LaMarre Street) in conjunction with Project 0011-080-105, PE 102, Route 11, Roanoke County. 2. That the funding for this relocation of Route 1815 (LaMarre Street) is included in the primary road allocation for Route 11 (Williamson Road), and will have no fiscal impact upon the County's general fund. 3. That the County Administrator is directed to for- ward a certified copy of this resolution to the VDOT Commis- sioner, Roy D. Pethel, and the Resident Engineer, F. C. Altizer, Jr. RESOLUTION 101387-8.b CONCURRING IN THE RENUMBERING OF STATE ROUTE 1055 (COACHMAN DRIVE) 224 October 13, 1987 WHEREAS, the Virginia Department of Transportation (VDOT), through its Resident Engineer, has requested Roanoke County's concurrence by letter dated September 4, 1987, in the renumbering of a .20 mile section of State Route 1055 (Coachman Drive) to State Route 610; and WHEREAS, said renumbering will provide route numbering continuity in Roanoke County; and WHEREAS, County staff has reviewed this proposal and recommends approval thereof. NOW, THEREFORE, be it resolved by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Roanoke County hereby approves and concurs in the renumbering of a .20 mile section of State Route 1055 (Coach- man Drive) to State Route 610 from Coachman Drive (Rt. 1055) and Sourwood Street (Rt. 1051) intersection to Ruritan Road (Rt. 609) and West Ruritan Road (Rt. 610) intersection. 2. That the renumbering of a .20 mile section of State Route 1055 (Coachman Drive) will have no fiscal impact upon the County's general fund. 3. That the County Administrator is directed to for- ward a certified copy of this resolution to the Virginia Depart- ment of Transportation Commissioner, Roy D. Pethel, and the Resi- dent Engineer, F. C. Altizer, Jr. 225 October 13, 1987 _____~__,,_~_...__~. _,~.._.~~.'____,"_·_._.,~_,,____,._·"__,_n,_.._~."__,'"___".~."._".,_ _,·"'____·.._"~_"__.._"ø"~...'".__.·_".._··._.___·..·_.___._"_"~____"."."._......____..,.__..____.__,,~~._.,___.,_._,.. -~----_....._--_._-_.."-_.",-------"--"-----------'---.-..-..----.----. .--. -, _._._.~-,-_._~--''''_._._..__.__.... _._"----_.._,---,~.~..."." ..._..._.__.,...._--.._.....~-,,---,,_... RESOLUTION 101387-8.c REQUESTING ACCEPTANCE OF WHIPPLEWOOD DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Whipplewood Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia state Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Section 1, Branderwood Subdivision which map was recorded in Plat Book 9, Page 351, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on December 4, 1985 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Whipplewood Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. 226 October 13, 1987 RESOLUTION 101387-8.d REQUESTING ACCEPTANCE OF WHISPERINGWIND DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Whisperingwind Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Section 3, Cherokee Hills Subdivision which map was recorded in Plat Book 10, Page 47, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on March 18, 1987 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Whisperingwind Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, ·:227 October 13, 1987 ·^·~".·_N_··"~_ ''''''.'_ _..___.__'_.~_____,".___...~_ >, . ....-.-..-,.....,.-.---.-..,-'--.,.. -.-.-....-. "_" __·_,___~_,,~_."M'._·... __.__..._.__~,_~ 0_' .__~_,...__.~ ,_,_",,__,~..,,_. _.,~.._. ..,._.__..._. O"_._h~'_____ . .<_..,__.__...._.,.._,~.~~. ."',_'''' .._~... ..._..._ _. '_'~__',~~.. "_'., ,__. ~._._ ~M~"_.·"..,~ ,~~. __,_ .. __...~..__.·'U,__ only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. RESOLUTION 101387-8.e REQUESTING ACCEPTANCE OF MILLWHEEL DRIVE AND MILLBRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Millwheel Drive and Millbridge Road to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Woodbridge, Sections 6,7,and 8 Subdivision which maps were recorded in Plat Book 9, Pages 175,249 and 310, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on August 21, 1980, May 11, 1983 and December 17, 1984 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 2·2:'8 October 13, 1987 3. That said roads known as Millwheel Drive and Millbridg Road and which are shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as publi roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets or highways by the Virginia Departmen of Transportation. IN RE: REPORTS The following reports were received and filed. 1. Development Data Report IN RE: RECESS At 3:05 p.m., Chairman Johnson declared a five minutes recess. IN RE: RECONVENEMENT At 3:15 p.m. Chairman Johnson reconvened the meeting. IN RE: WORK SESSION 22.;·~ . .,,,¡; ~ October 13, 1987 _··.'.><.~_.__u_··_~.· U'..,._. .,.,_"._._.__.u_~~_,"__._.___._ '" _"0'_, __.___"..__,_~__._~..._.~_.____ ._,___..~_"..,,______,_ _< v_. __._._____'"._ ____'.._.,- _._."_"~" .__~__,,,._,._.,," -.. ,._..--------,....__..._~--- -_._-~ --..-.-..--,'..-.,', , _.,~._.__.-."._.._,_....._-_. .. _. "_~_._".,.._" ..._.._."_..__n"._'_.. ...._.. ...__..__,._......___..___..,__._-'..._.', ·.._·.·_·_.._._.·,,__.~.u._._,.__ 1 . Secondary Highway Six Year Plan: Assistant Director of Engineering John Peters reported that the six year plans was approved about a year and a half ago. The plan was based on 1.2 million dollars. As a result of General Assembly action last year, the County now has $2.3 million. Mr. Peters presented a list of new projects that have been requested by the citizens of the County. Several projects are not included in the list including Route 1832, Olsen Road. Realignment would provide access to the Valleypointe development project Phase II. Another project is Fallowater Lane. Supervisor McGraw asked what effect industrialization of some areas would have on the prioritization. Mr. Peters responded that it would have a higher priority, but there are limited funds and over one-third of the County's roads need improvement. Mr. Peters asked that the Board members let him know of other projects they might like in the six-year plan. Supervisor Johnson responded he would like to have entrance and egress for the residents in Boxley Hills during the realignment and extension of Verndale or to find a back way out of Boxley Hills. Supervisor McGraw requested that the access road off Bradshaw Road onto Route 311 be improved for public safety reasons. Mr. Peters responded that the City of Roanoke and Highway Department will be getting a stop light for Woodhaven 23·0 October 13, 1987 Drive and Peters Creek Road. Supervisor Garrett asked i anything was going to be done to the lower part of Cresthil Drive. Mr. Peters replied that the Highway Department has don the survey work and made a recommendation, and this will be adde to the next plan. Mr. Hodge asked if the access road to Valleypointe coul be added to the Six-year plan if there are not enough qualifyin industries for industrial access funds. Mr. Peters responde that new roads can not be added to the six-year plan, and th only alternatives are industrial access or rural addition funds. Supervisor Nickens moved to set a public hearing on th Six-Year Plan for November 17, 1987 at 7:00 p.m. The motion wa seconded by Supervisor Johnson, and carried by the followin recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None IN RE: EXECUTIVE SESSION At 3:50 p.m. Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (1) to consider a personnel matter, (2) to consider a real estate matter, (4) to discuss location of a perspective business or industry and (6) to discuss a legal matter. The motion was 2 3.1· · October 13, 1987 -- ...,-'..'..,.-.-. '. 0' "._ '. ._. __.~.."".__.__..___ ."_.,..,, _ ,~,__".._.w~"...._.·,,_..._._,,'._~.... _,_ _'" ._.....,.."_._..__._.__..,,..,._,,_ _,.. _,._,,_... "_ .·W~_~. . _' _-C".."',. __".,.___ '_,,_.._.__~_.__,_~_,~,_._..__... _._..._._ .. ..-.-,-.,.,.,,---",-,- _. ·_,"._"__._.__.,._...__N'-_.__.._,__..,,,'__,·__ ...., _..__.._._._.._.~__...___...___,.____.__.,_,_... ___ _-._..____,__..___,. "... .._..... .._.__....._.._.,....__"..., seconded by Supervisor Nickens and carried by a unanimous voice vote. IN RE: OPEN SESSION At 5:30 p.m. Supervisor Johnson moved to return to Open Session. The motion was seconded by Supervisor Garrett, and carried by a unanimous voice vote. IN RE: RECESS At 5:31 p.m. Chairman Johnson declared a dinner recess. IN RE: EVENING SESSION At 7:00 p.m. Chairman Johnson reconvened the meeting. IN RE: WORK SESSION 2. Drainage: Chairman Johnson announced that there are 10 community meetings scheduled in various areas of the County to discuss drainage problems with the citizens. He also 2·3.2 October 13, 1987 announced that Supervisor Brittle had a prior commitment an would be leaving at 7:10 p.m. Mr. Hodge advised that the staff would bring the board u to date on recent changes, and outline the plans for the futur concerning both drainage and the sewer problems. Director of Utilities Clifford Craig reported that th sanitary sewer system was designed to convey sanitary sewag from the properties to the wastewater treatment plant. It wa not designed to convey stormwater or groundwater. Whe stormwater goes into the sewer line, it causes the sewer t overflow. The purpose of the Sanitary Sewer Evaluatio Rehabilitation Program is to reduce the amount of ground wate that gets into the sewer program. The program was implemented i the Back Creek area in October 1986. Upon completion of tha project, they moved to the Murray Run sewer shed, and will begi the Mudlick sewer shed. These projects will run through 1994. Supervisor Johnson asked if it would be better to doubl the effort. Mr. Craig said they are considering accelerating th program at a cost of $600,000 per year. Supervisor McGraw aske if the projects were chosen based on the severity of the area Mr. Craig responded that the number of times there is sewe backup is more important than the severity. Director o~ Engineering Phillip Henry reported on th storm drainage problems throughout the County. He outlined th '2"33 October 13, 1987 _.~___._>___..M.,_ '. C'·_ "....._..'~ ..'" _._. ..,'."""",.",_ '. u _0 ._,_,_,__.'._..,___.~. --, . -,-- '..---_.-,.,,,.,-- .~.__.._..,_,_,~_ _., '_._n~__.·· ._~ .,.' ,," __......_.....___._ ~ ._._~_~_u,__·___"_.._._.. U' ,,_,_.., _._.... ..___ _,.___ '_'_"._·h"~~" , action that the County has taken following the report presented in May 1987. He also presented the major drainage concerns in the County and the estimated costs to resolve the problems. He announced that the staff has a prepared a program for addressingindividual drainage complaints that they receive. Mr. Hodge asked if there is a review of drainage when an individual home is built, or is drainage review limited to subdivisions only. Mr. Henry responded that building permits are not issued within designated floodplains, but review such as this comes under the Department of Development. Individual sites are not checked for drainage review. Dr. Nickens pointed out that an individual cannot make improvements to his site which cause drainage problems on other home sites. Mr. Hodge inquired if there will be a need for additional staff to handle the field inspection process. Mr. Henry answered there is presently a temporary inspector partially handling this. He did not anticipate a need for additional staff under the present development. It may be necessary for additional staff for individual residential or commercial site inspection, or they may require the developer to pay the cost for a private survey firm certify the criteria to the County. Mr. Henry presented the current projects that the County has completed or are in process. The two major items are ~s~ October 13, 1987 improvements to the Sun Valley-Palm Valley area and th willowlawn-South Park Circle area. Supervisor Johnson expressed concern about the City 0 Roanoke's drain that dumps into Palm Valley. He directed th staff to pursue studies with the City concerning the 60 inc drain. Mr. Henry responded they had made contact with the Cit already and will be meeting with them. Mr. Henry announced they had met with the citizens i both areas and received both positive and negative comments. Mr. Hodge pointed out that the drainage program is less than tw years old, and until that time nothing was done about th problems. He recommended that the staff continue to work 0 these two projects, with the understanding that the County will study the other problems for the future. Supervisor Nickens advised that there are 10.3 millio dollars of drainage needs identified and we only have $200,000 a this time. At some point the County is going to have to mov more assertively and make more progress. Supervisor Johnson responded that we are making progress in a relatively short time, considering the problems began 40 years ago. Mr. Hodge reported that in addition to the two major projects, a complaint system has been devised on every call or complaint they receive. These will be cataloged for futur drainage projects. Within the next two or three months they ~ ~S;5 .~.: October 13, 1987 -_._._,----~_.._'''"''-" _ _" .__..~.~____._____._._ _...~_.~._.^~...___~,.. _.H_.______,..__.._..,.___. _,,_._'._ m~ _"_.' ._.__,..~_.,____.,.>< ' "'''.,, ". " "...... ',_~."........... _.____., _._.._____,_"'_..__._.__~...__.._.M__ __..__'~_~~_._._.._._.__.._'_'__.~'._~.'.""__.__." "_ ",,,_,"_,__,·_·_".··,,_···__~,,.__"_,._.U'.__^_.__" ._'_'__'''_'~___''_'__'''''__"__''''~_____'_''_' ,__,_ ___.,___.,._. _,,_.._....,__,~_ ___..__.. . should have a better picture of future projects. Supervisor Johnson asked Mr. Henry if the County is working with the state on an ongoing basis concerning drainage. Mr. Henry answered that they are working with the Highway Department on these, and they forward these types of complaints to the state. Supervisor McGraw advised that the state has been responding and has been working on the problem on Route 460. At 8:10 p.m. Supervisor Brittle returned to the meeting. The following citizens spoke concerning their drainage and sewer backup problems: 1. Earl Watkins, 1803 Elbert Drive, Roanoke, 24018 2. Forrest Poff, Sr. 3643 Bushdale Road, Roanoke, 24014 3. William Collins 902 Fenwick Dr., Roanoke 24012 4. Al Bertolacci, 2709 Tanglewood Dr., Roanoke 24018 Chairman Johnson reminded the audience to attend the community meeting concerning drainage which have been scheduled throughout October and November. IN RE: ADJOURNMENT At 9:00 p.m., Chairman Johnson declared the meeting adjourned.