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HomeMy WebLinkAbout5/13/1986 - Regular ,., i 650 I Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 May 13, 1986 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the second regularly scheduled meeting of the month of May, 1986. IN RE: CALL TO ORDER Chairman Brittle called the meeting to order at 3:01 p.m. The roll call was taken. I MEMBERS PRESENT: Chairman Alan H. Brittle; Vice-Chairman Bob Johnson; Supervisors Steven A. McGraw, Harry C. Nickens, and Lee Garrett MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John Peters, Department of Public Facilities; D. Keith Cook, Personnel; Arnold Covey, Development Review; John Chambliss, Assistant County Administrator of Management Services; John Hubbard, Assistant County Administrator of Public Facilities; Dianne Hyatt, Fiscal Management; Gene Robertson, Engineering; Brent Sheffler, Department of Development; Darrell Shell, Director of Parks and Recreation; John Willey, County Assessor; and Clifford Craig, utilities Director, Sally Turner, Administrative Analyst; Bobbie Hall, Deputy Clerk; and Mary Allen, County Administrator's Office I IN RE: CITIZENS COMMENTS AND COMMUNICATIONS Mr. James R. Sledd was scheduled to appear to discuss speeding problems in his neighborhood. He did not appear but submitted a letter to each Board member outlining the problem. I---- ~ ~ 654 May 13, 1986 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS Chairman Brittle presented a resolution of recognition I to the Catawba Citizens for their contributions to the Catawba Community Center. Ms. Lucille All and Mr. Percy Balton were present to accept the resolution. Supervisor Brittle moved to approve the prepared resolution. The motion was seconded by Supervisor McGraw. RESOLUTION 5-13-86-102 OF APPRECIATION TO THE CATAWBA VOLUNTEERS FOR THEIR RESTORATION WORK OF THE OLD CATAWBA SCHOOL HOUSE WHEREAS in 1984, members of the Catawba community took the initiative to move forward the progress of transforming the old Catawba school house into the new Catawba Community Center; and WHEREAS, these volunteers supplied to the project their I time, labor, materials and workmanship at low or no cost to Roanoke County; and WHEREAS, these volunteers exhibited a type of dedication and personal involvement seldom seen in community organizations today; and WHEREAS, these volunteers have further agreed to assist in the staffing and maintenance of the Catawba Community Center so that it may further enhance the quality of life for the entire Catawba area. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors wishes to express its sincere thanks to the volunteers who took part in the restoration efforts of the old I Catawba school house. AND FURTHER applauds their initiative and dedication to making their community and Roanoke County a better place to live. On motion of Supervisor Brittle, seconded by Supervisor McGraw and the following recorded vote: ---- ~ ~ May 13, 1986 6b5 AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None I Chairman Brittle also presented a resolution of appreciation to the Clean Valley Council volunteers. Ms. Patti Maurino of the Clean Valley Council was present to accept the resolution. Supervisor Brittle moved to approve the prepared resolution. The motion was seconded by Supervisor Johnson RESOLUTION 5-13-86-103 OF APPRECIATION TO THE CLEAN VALLEY COUNCIL WHEREAS, the Clean Valley Council was established in 1978 as a Valley-wide litter control agency; and WHEREAS, the Clean Valley Council sponsors a number of significant litter-control and recycling activities throughout the year that contribute to maintaining the natural beauty of I Roanoke County and the entire Valley; and WHEREAS, on April 12, 1986, the Clean Valley Council did sponsor Clean Valley Day for the eighth consecutive year; and WHEREAS, this year's Clean Valley Day took on additional significance because it focused on the clean up of river and stream banks heavily damaged by the flood of November 4, 1985; and WHEREAS, on Clean Valley Day, over 42 tons of debris and other refuse was collected by volunteers in Roanoke County alone, thus helping to return the County to its former beauty. NOW, THEREFORE, the Roanoke County Board of Supervisors does hereby recognize and applaud the efforts and dedication of I the Clean Valley Council Board and the many citizen volunteers who worked during Clean Valley Day. AND FURTHER, the Board of Supervisors pledges to continue to support those activities which will improve the environment of Roanoke County. ~ 656 May 13, 1986 On motion of Supervisor Brittle, seconded by Supervisor Johnson and the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None I IN RE: COUNTY ADMINISTRATOR'S COMMENTS Mr. Hodge requested that Clifford Craig give the Board an update on the water situationat a later point during the meeting . Mr. Hodge also introduced Ms. Faye Hairston, a summer intern from Virginia University who will be working in the County Administrator's office. IN RE: REQUESTS TO POSTPONE, ADD, OR CHANGE THE ORDER OF AGENDA ITEMS I Mr. Hodge requested that an Item F8 be added to the agenda concerning the acquisition of land for the Mount Pleasant Fire Station. IN RE: NEW BUSINESS 1. Presentation on the Explore Project by H. Bern Ewert - Mr. Bern Ewert of the Explore Project was present to update the Board on the status of the River Parkway project. Mr. Ewert stressed the fact that property owners will not be forced to give up their property. Supervisor Johnson requested that this project be I presented to the Planning Commission. 2. Approval of write-Off Uncollectible utility Accounts - Ms. Dianne Hyatt of Fiscal Management requested that the Board authorize her to write off several uncollectible ---- utility accounts on which the Statute of Limitations has run, to ~ ,., 657 ,. May 13, 1986 I consider using a collection agency on future accounts before the Statute of Limitations runs, and to consider several alternatives to the current system to eliminate this problem in the future. Supervisor Brittle moved to approve staff's request. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None 3. Priority of Rural Additions - Mr. John Peters of the Department of Public Facilities, presented a rural additions priority list. He reported that the rural addition program is intended for upgrading certain qualifying roads for acceptance by the Virginia Department of Highways and Transportation. Presently, Roanoke County has five prioritized streets in various stages of the rural addition process: Verndale Drive, Dwight Street, and Bunker Hill Drive, Washington Street, and Airpoint Drive. Due to survey work and problems with speculative interest, Washington Street and Airpoint Drive cannot be submitted to the Virginia Department of Highways and Transportation at this time. Since the Board of Supervisors should have approximately $191,223 available to fund Washington Street and Airpoint Drive after July 1, the staff recommends that the Board add an additional project to the priority list, Route 603 Extension. Supervisor Nickens moved to approve staff's recommendation. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None 4. Presentation on Sesquicentennial Activities - Ms. Bonnie Newlon, of the Department of Development presented an update to the Board on Sesquicentennial events. She requested that the Board allocate $7,000 from the Department of Development II I ~ ~ 658 May 13, 1986 budget to the Uptown Roanoke County budget and $3,000 from the Department of Development budget to the Sesquicentennial budget. Supervisor Johnson moved to take $10,000 from the I Economic Development budget and place $7,000 in the Uptown Roanoke County budget and $3,000 to the Sesquicentennial budget. The motion was seconded by Supervisor Garrett. Resolution Number 5-13-86-113 On m::>tion made by Supervisor Johnson, seconded by Supervisor Garrett, the neral Appropriation Resolution of Roanoke County, Virginia, adopted June 11, 985 be, and is the sarœ hereby amended as follows to becane effective as of the te of the adoption of this resolution. DESCRIPTION ACCOUNI' NUMBER Il'ŒFASE (DECREASE) Expenditures General Miscellaneous uptown Roanoke County Sesquicentennial 03-6-09105-0-99991 $ 7,000 03-6-09105-0-99990 3,000 03-6-09316-0-90016 (10,000) I 16-6-60178-0-00000 (10,000) Transfer to Capital Expenditures Capi tal Econanic Deve10pnent Revenue Capi tal Transfer f ran General 16-5-51030-0-00000 10,000 transfer additional funds to uptown Roanoke County account and o Sesquicentennial account. On motion of Supervisor Johnson, seconded by Supervisor Garrett and the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None 5. Appropriation of Bond Monies to Reflect the 1986 Bond Proceeds and Related Expenditures - Dianne Hyatt of Fiscal Management presented a report based on the original bond projects I promoted during the bond referendum. Ms. Hyatt reported that in addition to the appropriation, there will be an additional $45,000 of expenditures related to the sale of bonds (advertising fees, bond council charges, printing costs, etc.) She ,., r 6 5 ~ May 13, 1986 I recommended that the funds be taken from the Parks and Recreation bond budget. Mr. Darrell Shell was present to oppose this recommendation. He felt that there would be too much citizen reaction about the programs that would have to be cut if these funds were taken from his budget. Mr. Hubbard of Public Facilities reported that the funds could be taken from the well development program. Supervisor Nickens moved to take the $45,000 needed to cover the expenses of the bond sale from the well development program. The motion was seconded by Supervisor Brittle and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None 6. Status Report on Drilling of New Wells in Roanoke County - Mr. Gene Robertson, Roanoke County Engineer, reported on the status of the well drilling program in the County. He I reported that South County was determined to be the area of greatest need for additional sources of water supply. North County is also in need of additional water sources and East County is also considered as an area of need due to projected I growth in that area. Geotechnics, the geological firm selected by the Board to determine potential well sites, selected an area in South County in the Starkey area adjacent to Back Creek but two of the property owners in that area have rejected requests to sell well lots. He reported that this area will be studied further. No locations have been selected in North County due to the generally fair to poor quality of ground water. This area is also scheduled for further study. Negotiations are continuing with property owners in East County. 7. Request to Enter into a Contract to Perform Engineering Services for Route 460jVinton Water Line Project - John Hubbard, presented a report requesting that the Board ~ 660 May 13, 1986 authorize the County to enter into a contract with Draper Aden & Associates to perform engineering services for the Route 460jVinton Water Line project and for authorization for the County Administrator to execute the necessary documents to achieve these services. Mr. Hubbard reported that the funds for this project, which involves the installation of a water line from the County of Roanoke's existing Mountain View Storage Tank to the 460 East (Bonsack area) where a new 500,000 gallon water storage tank will be constructed, are available from the 1985 Bond Referendum. Supervisor Johnson moved that the County Administrator be authorized to execute the necessary documents and to approve staff's recommendation. The motion was seconded by Supervisor Garrett and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None 8. Acquisition of Real Estate for the Mount Pleasant Fire Station - Mr. Hodge reported that Russell and Evelyn Johnson have offered to sell their property, adjacent to the Mount Pleasant Fire Station, to the County for $10,000. If approved by the Board, however, the sellers will retain a fifty foot (50') right-of-way across the rear portion of the lot. Supervisor Nickens moved to approve the purchase of this property. The motion was seconded by Supervisor Brittle and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None I I IN RE: REQUESTS FOR PUBLIC HEARINGS I Mr. Mahoney presented a request to hold a public hearing for an ordinance to provide for a pretreatment program for industrial sewage discharge. ---- ~ ~ 661 May 13, 1986 Supervisor Nickens moved to proceed with the legal advertisement necessary to hold this public hearing. The motion I was seconded by Supervisor Brittle and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None IN RE: PUBLIC HEARINGS 1. Disposition of 0.007 acre of County Real Estate to the Virginia Department of Highways and Transportation - Mr. Mahoney presented a request from the Virginia Department of Highways and Transportation that the County sell 0.007 acre of land for $100 to allow for a right-of-way for the construction of I Project 0692-080-199, M502. He reported that this property is a portion of a 0.546 acre tract upon which the County has a water tank. Staff recommended that the County Administrator be authorized to execute the deed conveying this property to the Commonwealth of Virginia and that the fee be waived. Supervisor Nickens moved to approve the staff's recommendation. The motion was seconded by Supervisor Garrett. RESOLUTION 5-13-86-110 AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE A DEED CONVEYING 0.007 ACRE OF REAL ESTATE TO THE COMMONWEALTH OF VIRGINIA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the donation of 0.007 acre of real estate I located in the Windsor Hills Magisterial District on State Route 692 (Sugar Loaf Mountain Road) to the Virginia Department of Highways and Transportation be, and hereby is, approved; and 2. That the County Administrator be, and hereby is, authorized to execute the deed conveying this property to the Commonwealth of Virginia upon a form approved by the County Attorney. ~ 662 May 13, 1986 On motion of Supervisor Nickens, seconded by Supervisor Garrett and the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None I IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson - Supervisor Johnson reported that he would like to discuss the Airport Commission with staff members. Supervisor McGraw - Supervisor McGraw asked that Clifford Craig update the Board on the water situation in the County. Mr. Craig presented water graphs to the Board on the water use at the Ogden pump station. The graphs represented that the water use in the County is declining to some extent. Mr. Craig also requested that the citizens throughout the County continue to reduce water use even though it has started to rain. Supervisor Garrett - Supervisor Garrett requested help from the media in advising all County citizens to voluntarily conserve water. He also requested that the Chairman write a letter in support of a group of citizens whose addresses will not change to Roanoke due to the opening of a new Post Office in southwest Roanoke County. Supervisor Garrett also reported that the next airport meeting will be Monday, May 19, 1986, at 10:00 a.m., at which time the conceptual plan will be discussed. He invited the other Board members to attend this meeting. Mr. Hodge reported that Mr. Herbert, Roanoke City Manager, is trying to plan a meeting with the City council and the County Board to discuss this plan at that time. I I IN RE: CONSENT AGENDA ---- ~ 663 May 13, 1986 Chairman Brittle requested that Item 6 on the Consent Agenda concerning the blocking and seeding of a portion of Shelor I Drive be withheld from the Consent Agenda as Mr. Winton Shelor has requested to speak on that subject. Supervisor Johnson moved to approve the Consent Agenda with the deletion of Item 6. The motion was seconded by Supervisor McGraw. RESOLUTION NO. 5-13-86-111 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for May 13, 1986, designated as Item L - I Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Minutes of Meetings - April 8, 1986, April 22, 1986. 2. Request to approve Raffle Permit for North Cross School. 3. Confirmation of the following appointments: four year term of Arnold H. Strulson to the Transportation and Safety Commission; one-year unexpired term and additional four-year term of Leonard Winger to the Recreation Commission; and two year terms of J. Andrew Archer, and Sherry Robertson to the Court Service unit Advisory Council/Youth and Family Services Advisory Board. 4. Resolution authorizing the Clean Valley Committee to apply for an Anti-litter Program Grant for Roanoke County. I 5. Request for authorization to execute agreement with Va. Dept. of Highways & Transportation to adjust water and sewer system for Brambleton Avenue Highway Project. 6. Re~Hes~ ~e e±ee~ aftð seeð a ~e~~feft e€ She±e~ B~fve. 7. Appointment of representatives to the Interim Airport Commission. 2. That the Clerk to the Board is hereby authorized ---- ~ ~ 664 May 13, 1986 and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. I On motion of Supervisor Johnson, seconded by Supervisor McGraw and the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None RESOLUTION 5-13-86-ll1.A AUTHORIZING THE CLEAN VALLEY COMMITTEE TO APPLY FOR AN ANTI-LITTER PROGRAM GRANT FOR ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby expresses its intent to combine with the City of Roanoke, Town of Vinton, and City of Salem in a mutually agreed upon and cooperative program, I contingent on approval of the application by the Department of Conservation and Economic Development, Division of Litter Control, and contingent on receipt of such funds; and 2. That the Board hereby authorizes Clean Valley Committee, Inc., to plan and budget for a cooperative anti-litter program which shall represent said program for all localities named in this resolution; and 3. That the Board further authorizes Clean Valley Committee, Inc., to apply on behalf of Roanoke County for a grant, and to be responsible for the administration, implementation and completion of the program; and 4. That the Board further accepts responsibility I jointly with the Clean Valley Committee, Inc., and the City of Roanoke, Town of Vinton, and City of Salem for all phases of the program; and 5. That said funds when received will be transferred immediately to Clean Valley Committee, Inc.; all funds will be ---- ~ May 13, 1986 ~ 665 I used in the cooperative program to which the Board gives its endorsement and support; and 6. That the financial records of Clean Valley Committee, Inc., shall be subject to inspection and review by the Assistant County Administrator of Management Services and such data shall be presented to allow proper reporting on a timely basis by the County; and 7. That the Board requests the Department of Conservation and Economic Development, Division of Litter Control to consider and approve the application and program, said program being in accord with the regulations governing use and expenditure of said funds. On motion of Supervisor Johnson, seconded by Supervisor McGraw and the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None Mr. winton Shelor, Route 1, Box 73, Salem, Virginia, was present requesting that the Board not allow that portion of Shelor Drive to be blocked. Supervisor McGraw moved that the portion of Shelor Road be seeded only and not blocked. The motion was seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors McGraw, Johnson, Nickens, Garrett, and Brittle NAYS: None I IN RE: REPORTS I The following reports were received by the Board of Supervisors: 1. Monthly Project Status Report 2. Report on Communications Project 3. Accounts Paid for the Month Ending April 30, 1986 4. Development Data Report ~ 666 May 13, 1986 5. Status Report on Youth Haven II IN RE: EXECUTIVE SESSION I Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia 2.1-344 (a) (1) (2) and (6). The motion was seconded by Supervisor Brittle and carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor Nickens moved to return to Open Session. The motion was seconded by Supervisor Johnson and carried by a unanimous voice vote. IN RE: ADJOURNMENT I Chairman Brittle adjourned the meeting to Monday, May 19, 1986, at 10:00 a.m. at the Airport Conference Room to discuss the Conceptual Plans of the Airport or in the alternative to Monday, May 19, 1986, at 3:45 p.m. at the Roanoke County Administration Center to meet with Senator Paul Trible. Ñ...... \.l. ~;\\ "- Chairman I