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Home My WebLink About1/10/2006 - Regular Roanoke County Board of Supervisors Agenda January 10, 2006 NOTE: The Board of Supervisors will hold its annual organizational meeting at 2:30 p.m. in the Board meeting room prior to the regularly scheduled Board meeting. Good afternoon and welcome to our meeting for January 10, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. ORGANIZATIONAL MEETING (2:30 p.m.) 1. Roll Call 2. Organization of County Board (a) Election of Officers: (1) Chairman (2) Vice Chairman 3. Length of Term for Chairman and Vice Chairman 4. Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2006. (Paul Mahoney, County Attorney) 1 B. REGULAR MEETING - OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor David Peterson First Baptist Church 3. Pledge of Allegiance to the United States Flag C. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Michael W. Altizer for his service as Chairman of the Roanoke County Board of Supervisors in 2005 E. BRIEFINGS 1. Briefing from Total Action Against Poverty (TAP) regarding current programs and activities. (Ted Edlich, President) 2. Briefing and presentation by Virginia Amateur Sports, Inc. on the 2005 Commonwealth Games of Virginia. (Peter Lampman, President - Virginia Amateur Sports) F. NEW BUSINESS G. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. H. FIRST READING OF ORDINANCES I. SECOND READING OF ORDINANCES J. APPOINTMENTS 1. Length of Service Awards Program (LOSAP) for Fire and Rescue 2. Roanoke Regional Airport Commission 3. Virginia Western Community College Board 2 K CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Request from the schools to appropriate dual enrollment funds in the amount of $37,511.63 2. Confirmation of Board member appointments to committees, commissions and boards for 2006 3. Request from the Sheriff's Office to accept and appropriate grant funds in the amount of $10,433 from the Department of Criminal Justice Services for a criminal justice record system improvement program 4. Request from the Police Department to accept and appropriate grant funds in the amount of $38,494 from the Department of Criminal Justice Services for the Violent Crimes Against Women Unit L. REQUESTS FOR WORK SESSIONS M. REQUESTS FOR PUBLIC HEARINGS N. CITIZENS' COMMENTS AND COMMUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Capital Projects 5. Summary of grants for the County of Roanoke P. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph P. McNamara 2. Joseph B. "Butch" Church 3. Michael W. Altizer 4. Richard C. Flora 5. Michael A. Wray 3 Q. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. R. WORK SESSIONS (4th Floor Conference Room) 1. Work session to provide an update on the Parks, Recreation and Tourism Master Plan. (Pete Haislip, Director of Parks, Recreation and Tourism; Leon Younger, PROS Consulting) 2. Work session to discuss staffing needs for the Community Development Department. (Dan O'Donnell, Assistant County Administrator; Arnold Covey, Director of Community Development) 3. Work session to discuss new public safety training academy. (Rick Burch, Chief, Fire & Rescue; Ray Lavinder, Chief of Police; Gerald Holt, Sheriff; Dan O'Donnell, Assistant County Administrator; and John Chambliss, Assistant County Administrator) S. CERTIFICATION RESOLUTION T. ADJOURNMENT 4 ACTION NO. ITEM NO. A -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for Calendar Year 2006 SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors of Roanoke County establishes a schedule for its meetings annually at the organizational meeting in January. It has been the custom of this Board to schedule its meetings on the second and fourth Tuesdays of each month. The attached resolution continues this tradition, except for the months of November and December. Finally, the Board must schedule an organizational meeting for January 2007. Staff recommends that the Board schedule its organizational meeting for Tuesday, January 2, 2007 at 9:00 a.m. or Tuesday, January 9, 2007 at 2:00 p.m. prior to your regular meeting beginning at 3:00 p.m. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached resolution. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10,2006 RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2006 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 2006, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless otherwise advertised. Tuesday, January 10, 2006 at 3 pm Tuesday, January 24,2006 at 3 pm and 7 pm Tuesday, February 14, 2006 at 3 pm Tuesday, February 28,2006 at 3 pm and 7 pm Tuesday, March 14, 2006 at 3 pm Tuesday, March 28, 2006 at 3 pm and 7 pm Tuesday, April 11, 2006 at 3 pm Tuesday, April 25, 2006 at 3 pm and 7 pm Tuesday, May 9, 2006 at 3 pm Tuesday, May 23, 2006 at 3 pm and 7 pm Tuesday, June 13, 2006 at 3 pm Tuesday, June 27, 2006 at 3 pm and 7 pm Tuesday, July 11, 2006 at 3 pm Tuesday, July 25,2006 at 3 pm and 7 pm Tuesday, August 8,2006 at 3 pm Tuesday, August 22, 2006 at 3 pm and 7 pm Tuesday, September 12, 2006 at 3 pm Tuesday, September 26, 2006 at 3 pm and 7 pm Tuesday, October 10, 2006 at 3 pm Tuesday, October 24,2006 at 3 pm and 7 pm Tuesday, November 14, 2006 at 3 pm and 7 pm Tuesday, December 5, 2006 at 3 pm Tuesday, December 19, 2006 at 3 pm and 7 pm 2. That the organizational meeting for 2007 shall be held on Tuesday, January 2, 2007 at 9:00 a.m. OR 2. That the organizational meeting for 2007 shall be held on Tuesday, January 9, 2007 at 2:00 p.m. ACTION NO. ITEM NO. ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Resolution of appreciation to Michael W. Altizer for his service as Chairman of the Roanoke County Board of Supervisors in 2005 SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge £t County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to recognize Supervisor Altizer for his services as Chairman of the Board of Supervisors during 2005. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2006 RESOLUTION OF APPRECIATION TO MICHAEL w. ALTIZER FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2005 WHEREAS, Michael W. Altizer served as Chairman of the Roanoke County Board of Supervisors during 2005; and WHEREAS, during Mr. Altizer's term as Chairman, the following noteworthy achievements took place: ~ Investments by both new and existing businesses in Roanoke County totaled more than $22.3 million and resulted in the creation of approximately 450 new jobs; and ~ As part of this growth in economic development, Tecton Products, LLC, became the second high-tech company to locate in the Center for Research and Technology with an initial investment of $6.5 million and the creation of nearly 60 high paying jobs; and ~ ITT Night Vision also contributed to Roanoke County's economic development success with their annou ncement of a $50 million expansion and the creation of 250 new jobs; and ~ The Explore Park District zoning was amended to allow for the proposed development of a family destination attraction that will provide growth opportunities for the entire Roanoke Valley; and ~ The Mount Pleasant community has been selected as the site for a links-style golf course that will embrace the natural terrain and focus on preservation of the environment and habitats; and ~ Ground was broken for a new Public Safety Center which will house the Fire and Rescue, Police, and Information Technology Departments, as well as the Emergency Operations and Dispatch Centers; and ~ A revised Community Plan was adopted which will provide direction in decision making concerning land development, public services, and resource protection; and 1 ~ The creation of a joint funding method for the County and Schools capital improvement programs was developed and adopted, ensuring that future capital needs will be met; and ~ A mutual aid agreement between Roanoke County and Roanoke City was approved, thereby allowing for backup fire and rescue services at the Hollins and Mount Pleasant fire stations; and ~ The Western Virginia Regional Jail Authority was formed with representation by the four participating jurisdictions of Roanoke, Franklin, and Montgomery Counties and the City of Salem; and ~ Roanoke County received the Digital Counties Award for the second consecutive year; and ~ Roanoke County Schools were named a Gold Medal School District Winner by Expansion Management Magazine for the fourth consecutive year; and WHEREAS, Chairman Altizer demonstrated his vision for the future by organizing a group of local government leaders to examine regional cooperative initiatives that will focus on tourism and sports marketing opportunities. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to MICHAEL W. ALTIZER for his service as Chairman during 2005, for his diligent efforts in representing the citizens of Roanoke County, and for his efforts to further regional initiatives in the Roanoke Valley. 2 ACTION NO. ITEM NO. [-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Briefing from Total Action Against Poverty (TAP) regarding current programs and activities SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge í~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: TAP has requested that this time be set aside to allow them to provide an update to the Board regarding their current programs and activities. Ted Edlich, President, will present the briefing. ACTION NO. ITEM NO. E-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 Briefing and presentation by Virginia Amateur Sports, Inc., on the 2005 Commonwealth Games of Virginia AGENDA ITEM: SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge t!t County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Peter Lampman, President of Virginia Amateur Sports, Inc. has requested time on the agenda to report on the economic impact of the 2005 Commonwealth Games of Virginia. He would also like to present a plaque to the Board of Supervisors at that time. The Commonwealth Games of Virginia were first held in July 1990 with more than 4,400 athletes competing in 29 sports. Roanoke County has been involved in the Commonwealth Games since its inception, providing funding, fields and other assistance. ACTION NO. ~1-~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Díane S. Childers, CMC Clerk to the Board Elmer C. Hodge t~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Length of Service Award Program (LOSAP) for Fire and Rescue The following four-year terms expired on January 1,2006: (1) Leon Martin, Volunteer Member at Large; (2) Mike Gee, Volunteer Fire; (3) Craig Sheets, Volunteer Rescue Squad; and (4) Brian Garber, Volunteer Member at Large. Members of the LOSAP are recommended by the Volunteer Fire and Rescue Chiefs Board and confirmed by the Board of Supervisors. Recommendations have not yet been received from the Chiefs Board regarding these appointments. 2. Roanoke Regional Airport Commission The four-year term of Jane Milliron will expire on February 10, 2006. 3. Virginia Western Community College Board E. Wilson "Will" Davis, Jr. has resigned from his position as a Roanoke County appointee due to his relocation to Chesterfield County. This four-year term will expire on June 30, 2007. K '_Lj AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 10, 2006, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Request from the schools to appropriate dual enrollmentfunds in the amount of $37,511.63 2. Confirmation of Board member appointments to committees, commissions and boards for 2006 3. Request from the Sheriff's Office to accept and appropriate grant funds in the amount of $10,433 from the Department of Criminal Justice Services for a criminal justice record system improvement program 4. Request from the Police Department to accept and appropriate grant funds in the amount of $38,494 from the Department of Criminal Justice Services for the Violent Crimes Against Women Unit 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ACTION NO. ITEM NO. l~ -I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 27,2005 Request from the schools to appropriate dual enrollment funds in the amount of $37,511 .63 AGENDA ITEM: SUBMITTED BY: Dr. Lorraine Lange Deputy Superintendent Elmer C. Hodge í~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools and Virginia Western Community College (VWCC) have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. The courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses. Roanoke County Schools added students to the dual enrollment count for second semester. VWCC reimbursed the school system $1,007.05 for services rendered for second semester 2004-2005, and $36,504.58 for first semester 2005-2006 classes. FISCAL IMPACT: The instructional budget will be increased by $37,511.63. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends that the reimbursement of $37,511.63 by VWCC be appropriated to the instructional program. · ~ ACTION NO. k-Q ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 Confirmation of Board member appointments to committees, commissions and boards for 2006 AGENDA ITEM: SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge í~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of current Board Member committee assignments. The Board has indicated that they do not wish to make any changes to these appointments, with the exception of the appointments which are specific to the Chair and Vice-Chair. The Chair and Vice-Chair appointments are indicated on Attachment A and these positions will remain with the respective officeholders as determined at the 2006 Organizational Meeting. STAFF RECOMMENDATION: Staff recommends that the Board approve the 2006 committee assignments as outlined above. Attachment A Roanoke County Board of Supervisors Committee Appointments Committee Assignment Representing Term Expiration Michael W. Altizer, Chair Fifth Planning District Regional Alliance None Roanoke Valley Economic Development Partnership None Virginia Association of Counties Liaison None Audit Committee Board None Roanoke County Cable Television Committee Board None Roanoke Valley-Alleghany Regional Commission Water Supply Policy Committee Board None Roanoke Valley Regional Cable Television Committee Board None Western Virginia Water Authority Board 2-years 3/2/2006 Michael A. Wray, Vice-Chair Virginia Association of Counties Legislative Contact None Social Services Advisory Board Board 4-years 6/30/2007 Roanoke Valley-Alleghany Regional Commission Board 3-years 6/30/2007 Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization (Alternate) Board 3-years 7/1/2008 Joseph B. Church Roanoke County Cable Television Committee Catawba District None Virginia's First Regional Industrial Facilities Authority (Alternate) Board 4-years 7/1/2006 Richard C. Flora Total Action Against Poverty Board of Directors (Ms. Elizabeth Stokes serves as his designee) Board 2-years 5/5/2006 Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization Board 3-years 7/1/2008 Virginia's First Regional Industrial Facilities Authority Board 4-years 7/1/2006 School Construction Committee (Chairman in his capacity as Director of Operations for Schools) Schools None Western Virginia Regional Jail Authority (Alternate) Board 1-year 12/31/2006 Joseph P. McNamara Audit Committee Board None Roanoke Valley-Alleghany Regional Commission Board 3-years 6/30/2008 School Construction Committee Board None Roanoke Valley-Alleghany Regional Commission Metropolitan Planning Organization Board 3-years 7/1/2008 Western Virginia Regional Jail Authority Board 1-year 12/31/2006 ACTION NO. ITEM NO. K-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Request from the Sheriff's Office to accept and appropriate grant funds in the amount of $10,433 from the Department of Criminal Justice Services for a criminal justice record system improvement program SUBMITTED BY: Gerald S. Holt Sheriff Elmer C. Hodge £,~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant, which provides continued funds from the Department of Criminal Justice Services, for a criminal justice records system improvement program. This program will provide funds to purchase equipment that will further upgrade or replace the current jail management system. The grant was approved by letter on December 13, 2005, and is for a twelve month-period from January 1,2006 through December 31,2006. FISCAL IMPACT: There ìs no fiscal impact. Matching funds are available in the Sheriff's Office budget. The grant is in the amount of $10,433 in federal funds and $3,478 local cash match for a total of $13,911. No additional funding from the Board of Supervisors is required. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the awarded funds. ACTION NO. ITEM NO. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Request from the Police Department to accept and appropriate grant funds in the amount of $38,494 from the Department of Criminal Justice Services for the Violent Crimes Against Women Unit SUBMITTED BY: James R. Lavinder Chief of Police Elmer C. Hodge t~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Violent Crimes Against Women Unit consists of a fuJI-time detective who is dedicated to investigating crimes of violence perpetrated against women. The Violent Crimes Against Women U nit has been in existence since 1997, and has been supported by this grant since its inception. The major areas of investigation are domestic assault, sexual assaults, stalking, threats, and rape. This is a two year grant cycle that begins on January 1,2006, and ends on December 31, 2006. It then automatically starts again for the calendar year 2007. FISCAL IMPACT: This grant requires a local match of $23,923, which will be provided from existing Police Department funds. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the Department of Criminal Justice Services grant in the amount of $38,494. 0- \ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenues Prìor Report Balance $11,808,285 7.57% Addition from 2004-05 Operations 1,103,457 Audited Balance at June 30, 2005 12,911,742 Unallocated revenue 2005-2006 350,000 Balance at January 10, 2006 13,261,742 8.50% Note: On December 21, 2004, the Board of SupelVisors adopted a policy to maintain the General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8.5% of General Fund Revenues 2005 - 2006 General Fund Revenues $156,020,489 7.5% of General Fund Revenues $11,701,537 8.5% of General Fund Revenues $13,261,742 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge (~ County Administrator Approved By 0-8 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited Balance at June 30, 2005 $5,318,848.06 Remaining funds from completed projects at June 30, 2005 346,794.94 Transfer from Department Savings 2004-2005 784,359.00 7/26/2005 Appropriation for construction of new school warehouse (117,000.00) 8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00) Officers approved În the Police Department 9/27/2005 Appropriation for renovations to Roanoke County Courthouse ( 123,000.00) 12/20/2005 Appropriation to design and build a bay at Back Creek Fire and (150,000.00) Rescue Station 1 2/20/2005 Contribution to the Town of Vinton for the War Memorial Expansion (100,000.00) Balance at January 10, 2006 $5,974,462.00 $5,000,000 of this reserve is planned for radio purchases in the CIP Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2005 $1,416,838.00 7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00) Appropriation from 2004-05 Operations 679,628.00 Balance at January 10, 2006 $679,628.00 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge ~~ County Administrator Approved By 0-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2005-2006 Original Budget $100,000.00 August9,2005 Appropriation for Legislative Liaison ($15,000.00) September 13, 2005 Appropriation for donation to American Red Cross ($10,000.00) for assistance with Hurricane Katrina October 25, 2005 Appropriation for the purchase and installation of a ($1,800.00) neighborhood sign in the Delaney Court Community December 20,2005 Appropriation to increase services and staffing hours at B ($9,000.00) Mountain and Mount Pleasant Libraries Balance at January 10, 2006 $64,200.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge t~ County Administrator 0-4 FUTURE CAPITAL PROJECTS COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2005 FY 2005-2006 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2005-2006 Annual Capital Contribution County Schools Balance at January 10, 2006 2,000,000 (3,424,615) 524,000 300,000 300,000 $ 6,242,387 (900,615) 600,000 $ 5,941,772 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge t~ County Administrator ACTION NO. ITEM NO. 0-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Summary of grants for the County of Roanoke SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Elmer C. Hodge £H County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Grants are a source offunds, materials, or equipment from federal, state, or local agencies, non-profit agencies, and/or other private entities, generally required to be used for a specific purpose or function. Currently, the County has 50 competitive grants totaling $3 million which were obtained by departments to support the operational needs of the general County government as detailed on Attachment I. The County also has $12.5 million in other grant funds that support initiatives and programs as follows: . Comprehensive Services for Youth and Families provide services to at risk and troubled youth and families through a community system of care that is comprehensive, coordinated and responsive to the needs of youth and families. $2.9 million of federal/state grant funds and $2.7 million of local funds are allocated to provide mandated services to youth and family. . Social Services promote citizen independence, self-reliance, and protection through community based services. $6.7 million of federal, state, and local funding is budgeted for 2005-2006 to provide and administer public assistance programs. · Functional Family Therapy is administered through Blue Ridge Behavioral Health and provides counseling to youth to prevent further involvement with juvenile justice and out of home placementtotaling $190,865. Overall the County receives $15.5 million of federal, state, and local funding to provide mandated services and support programs and initiatives for the citizens of Roanoke County. ~. a ° a a ° 0 0 a a a ° a a ° a ° a ~ d c:i d --i --i --i ; N LO co CD C}) ~ CO') ~ LO .,.... C"!. N ~. LO 0 <D co LO co -¡¡¡ ,¡; co t:Õ C") N r.si ~ ~ a u LO I/) N N .,.... "E u - 0 ell Q) ...J :¡: E J:: U ro ~ ~ ~ ~ ~ a a ° a ° a a ° a a ° a a a a a a a a a a a II) - C! C! C! C! 0 ~ a ° a a 0 0 0 C! 0 C! C! 0 C! C! 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Hodge í~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to update the Board on the status of the Parks, Recreation and Tourism department's master plan and to receive input and direction. Leon Younger with PROS, Consulting will present initial findings in regards to the work that has been accomplished to date. Topics to be included in the update are: · Summary of the community input process and findings · Identification of key issues · Update on the facility and program assessments · The bench marking process and communities selected · Establishment of standards for the Roanoke County Parks, Recreation and Tourism Department · Survey schedule and project timeline ACTION NO. ~-Q ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Work session to discuss staffing needs for the Department of Community Development SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge t~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On December 20, 2005, the Department of Community Development reviewed with the Board of Supervisors, as part of the fiscal year 2006-2007 budget development work session, the department's work schedule and request for additional staffing. At that time, staff provided an overview of the major functions of the department, current staffing, and an explanation of need based on current and future work loads. During the work session, the Board requested that staff report back with information regarding the current and proposed organizational chart showing functions, staffing, the task assigned to each function, and related costs. This work session has been scheduled to provide the requested information. ACTION NO. R;3 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2006 AGENDA ITEM: Work session to discuss a new public safety training academy SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator Elmer C. Hodge írt County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The purpose of this work session will be to discuss with the Board the need and potential benefits of a new public safety training academy. Outlined below are the current training methods for each of the public safety divisions: · Fire and rescue training is provided at the Regional Fire Training Center. This model has been very successful and beneficial for the career staff and volunteers of the participating localities (Roanoke City, Roanoke County, Salem and Vinton); however, there is a growing need for additional meeting room space and specialized facilities to enhance this training center. · Training for Police Department staff is provided at the Roanoke Police Academy which is housed in the Jefferson Center. The Academy has been notified that they will need to vacate the space at the Jefferson Center and a new location will need to be selected. · The Sheriff's Office receives training through the Cardinal Criminal Justice Academy in Salem. To accommodate the staffing needs of the Western Virginia Regional Jail Authority I scheduled for completion in 2008, up to 150 additional officers will require training prior to placement at this new facility. Staff training for the regional jail facility will be an ongoing need that may exceed the current capacity of the Cardinal Academy, Development of a new public safety training academy would allow for an increased focus on Homeland Security training, which increasingly requires the integration of both Fire and Rescue with Police and other public safety divisions. Currently, we are jointly training staff concerning incident management system techniques to provide a coordinated management of incidents and related disasters. One only has to look back to the impact of hurricane Katrina in the New Orleans and Gulf Coast area to see the impact of well meaning efforts happening in a disjointed manner. Many of the County's future grants and specialized funding efforts will require documented training and use of the incident management system in order to qualify for said monies. Chief Burch, Chief Lavinder, Sheriff Holt and I will be present to discuss this matter. When we have more definitive information and have determined which other agencies may be interested in participating in this project, we will bring this information back to the Board of Supervisors for input and direction. 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10,2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1, Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.