HomeMy WebLinkAbout2/12/1985 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24015
February 12, 1985
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the second Tuesday, and the
second regularly scheduled meeting of the month of February,
1985.
IN RE:
CALL TO ORDER
Chairman McGraw called the meeting to order at 3:05
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p.m. The roll call was taken.
MEMBERS PRESENT:
Chairman Steven A. McGraw; Vice-Chairman
Athena E. Burton; Supervisors Alan H.
Brittle, Harry C. Nickens, and Gary J.
Minter
MEMBERS ABSENT:
None
IN RE:
EXECUTIVE SESSION
Supervisor Nickens moved to go into Executive Session
pursuant to the Code of Virginia Section 2.1-334 (a), (1), (2),
(4), and (6). The motion carried by a unanimous voice vote.
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IN RE:
OPEN SESSION
Supervisor Nickens moved to return to Open Session at
4:10 p.m. The motion carried by a unanimous voice vote.
Joint Work Session with Roanoke County School Board -
The School Board reported that the technical drawings and
specifications have been completed and is out to bid and should
return February 25, 1985, for the Cave Spring project and a
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February 12, 1985
presentation before the School Board is scheduled for February
28, 1985.
It was also reported that the School Board has received
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a grant for $23,000 from the Fifth District Employment and
Training Consortium which is 100 percent to be used to train 20
students at the Vo-Tech School, Southview, and RCOS. Supervisor
Nickens moved for approval of the prepared resolution.
February 12, 1985
Resolution Number 85-16
On Irotion made by Supervisor Nickens, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 12, 1984 be, and is the same hereby
æœnded as follows to becane effective
:
INCREASE
DESCRIPTION ACCOUNI' NUMBER (DECREASE) I
Class: ExPenditures
Fund: School Federal progræns Fund
Object: Job Training Partnership Act 25-6-08000-00000 $23,000
Class: Revenues
Fund: School Federal progræns Fund
Object: Job Training Partnership Act
25-5-00000-85VOOO
$23,000
To appropriate money for Job Training Partnership Act projec
of the Flth
District Employment and Training Consortium.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
Keith Cook and Marty Robison reviewed the Personnel and
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Salary Survey for the School Board. Mr. Robison reported that he
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has studied the County data and feels that the citizens are
benefitting from the employees of the County, either involved in
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the School System or Government Administration.
IN RE:
RECESS
Chairman McGraw called for a dinner recess at 5:33 p.m.
IN RE:
CALL TO ORDER
Chairman McGraw called the meeting to order at 7:04 p.m.
The roll call was taken.
MEMBERS PRESENT:
Chairman Steven A. McGraw; Vice-Chairman
Athena E. Burton; Supervisors Alan H. Brittle,
Harry C. Nickens, and Gary J. Minter
MEMBERS ABSENT:
None
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IN RE:
OPENING CEREMONIES
The invocation was given by the Reverend David L. Wade,
Pastor, Bonsack United Methodist Church. The Pledge of
Allegiance was recited by all present.
IN RE:
CONSENT AGENDA
Supervisor Brittle requested that Item 20 be removed
from the Consent Agenda. County Attorney, Paul Mahoney,
presented a substitute resolution to replace Item 13. Supervisor
Brittle requested that the date on Item 20 be changed to 1984 and
moved to include Item 20 in the Consent Agenda. The motion
carried by the following roll call vote:
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AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
Supervisor Nickens moved to approve the Consent Agenda
with the addition of Item 20.
RESOLUTION NO. 85-17 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM B -
CONSENT AGENDA
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February 12, 1985
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
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Board of Supervisors for February 12, 1985, designated as Item B
- Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated
Items 1 through 20, inclusive, as follows:
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1. Minutes of Meeting - November 13, 1984, November
15, 1984, November 20, 1984.
2. Memorandum dated January 15, 1985 from George E.
Calvert, Jr., Department of the Treasury
concerning the Industrial Development Bond
Program.
3. Raffle Permit - Oak Grove Elementary School PTA
Request fee to be waived.
4.
Letter dated January 22, 1985 from George W.
Nester, Vinton Town Manager pertaining to their
Resolution No. 695 requesting Urban Design
Funding for widening of Washington Avenue.
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5.
Letter dated January 22, 1985 from vinton Town
Manager George Nester stating they will endorse
the total East County Circumferential Project
with a resolution upon receipt of Resolution 2023
dated April 17, 1978 passed by the Roanoke County
Board of Supervisors. Subject resolution was
mailed on January 22, 1985.
6. Report and Memorandum dated January 24, 1985 from
Lowell M. Gobble, Virginia Cooperative Extension
Service requesting funds to purchase microwave
oven for training sessions.
- Appropriation Resolution.
7. Letter from George W. Nester, Vinton Town Manager
dated January 22, 1985 stating Vinton Town
Council approved moving recreational equipment
from Gearhart Park to the proposed regional park.
8.
Letter dated January 22, 1985 from Brian R.
Mrazik, Federal Emergency Management Agency
concerning the proposed flood elevation
determinations for National Flood Insurance
Program.
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9.
Report from Town of Vinton regarding request for
Industrial Access Funds.
- Resolution.
10. Letter dated January 25, 1985 from Oscar K.
Mabry, Virginia Department of Highways and
Transportation adding Canter Drive from Route
1797 to Cromwell Court and Cromwell Court from
Canter Drive to a west cul-de-sac to the
Secondary System.
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February 12, 1985
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11. Letters dated January 28, 1985 and January 29,
1985 from U. S. Senator John Warner enclosing
reports from the Corps of Engineers on
Carvin Creek flood problems.
12. Letter dated January 24, 1985 from Delegate A.
victor Thomas concerning Resolution 85-5.A
opposing Roanoke County as a location of a high
level nuclear waste dump.
13. Resolution covering employees and members of
Commissions and Boards from expense of law suits
and liability for personal liability law suits.
- Resolution.
14. Resolution authorizing County Administrator to
negotiate agreements with the State to have the
Appeals Court located in Roanoke County
Courthouse.
- Resolution.
15. Authorization of staff to prepare and distribute
newsletter to citizens.
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16. Letter dated January 30, 1985 from L. Gerald
Carter, Chairman of the Horse Center Committee
thanking Roanoke County for its support in
locating the Virginia Equine Center in the
Roanoke Valley.
17. Letter dated January 29, 1985 from Walter J.
Kucharski, Virginia Auditor of Public Accounts
concerning Roanoke County's audited financial
statements for the year ending June 30, 1984.
18. Resolution on VVKR Contract for Public Service
Center.
- Resolution.
19. Amendment to Classification Plan - Add position
of Court Bailiff and delete position of Deputy
Sheriff Sergeant.
- Resolution.
20. Resolution challenging Roanoke Valley media to
participate in the 2nd Annual All Fool's Day
Styrofoam Cup Game.
- Resolution.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
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items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Nickens with the deletion of Item 20.
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
After discussion of Item 20, Supervisor Brittle moved to make
corrections on Item 20 and include in Consent Agenda.
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February l2, 1985
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
RESOLUTION 85-17.A IN SUPPORT OF THE
REQUEST FOR INDUSTRIAL ACCESS FUNDS FOR
DEVELOPMENT OF ACCESS ROADS PURSUANT TO
THE REQUEST SUBMITTED BY THE TOWN OF
VINTON
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WHEREAS, on February 5, 1985, the Town of vinton
adopted Resolution No. 699 seeking industrial access funds from
the Commonwealth of Virginia pursuant to Section 33.1-221, Code
of Virginia, 1950, as amended; and
WHEREAS, this resolution was applying for industrial
access funds for Burlington Industries, Vinton Plant, and Grumman
Emergency Products, Inc. to assist these industries in their
planned renovation and expansion; and
WHEREAS, said renovations and expansions and public
improvements are vital to the local economic health of our
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community.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County that the Board supports the
application of the Town of Vinton for industrial access funds to
improve public streets in order to enhance the promotion of
industrial development and continued public safety.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
February 12, 1985
Resolution Number 85-17.B
On Irotion made by Supervisor Nickens, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 12, 1984 be, and is the same hereby
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æœnded as follows to becane effective
:
INCREASE
DESCRIPTION
ACCOUNI' NUMBER
(DECREASE)
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February 12, 1985
Class: ExPenditures
Fund: General
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Dept:
Extension/Continuing Education
Object: Machinery and Fquipnent - New
03-6-08300-70010
$375
Object: Unappropriated Balance
03-6-99999-99999
($375)
To appropriate money for microwave oven to be used in teachin~ c
classes.
On motion of Supervisors Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, McGraw
NAYS: None
RESOLUTION 85-17.C PROVIDING PROTECTION
TO COMMITTEES, COMMISSIONS, BOARDS AND
STAFF AGAINST LIABILITY CLAIMS
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WHEREAS, the County Board of Supervisors of Roanoke
County, Virginia, under authority provided by the Code of
Virginia, has authority to appoint committees, commissions,
boards and staff to carry out policies of the County Board; and
WHEREAS, in carrying out those responsibilities the
commissions, committees, boards and staff may incur
responsibility for actions which could result in suit brought by
others against the County commissions, committees, boards and
staff, collectively and/or individually; and
WHEREAS, it is in the best interests of Roanoke County
and its citizens to protect the committees, commissions, boards
and staff from damages that may be incurred as a result of
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carrying out those responsibilities.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County does hereby determine that it will
reimburse the legal fees, expenses, costs and claims or
settlements payable to injured persons arising out of the
discharge of the official duties of appointed committees,
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February l2, 1985
commissions, boards and staff that is not otherwise satisfied by
insurance coverage.
On motion of Supervisor Nickens and the following recorded vote:
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AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
RESOLUTION 85-17.D AUTHORIZING AND
DIRECTING THE COUNTY ADMINISTRATOR TO
NEGOTIATE AN AGREEMENT WITH THE
COMMONWEALTH OF VIRGINIA TO LEASE SPACE
FOR REGIONAL OFFICES OF THE NEWLY
ESTABLISHED STATE COURT OF APPEALS
WHEREAS, Roanoke County has been offered the
opportunity to host the Southwest Virginia regional offices of
the newly created State Appeals Court; and
WHEREAS, it appears the location of said court in
Roanoke County will be of great benefit to the citizens of the
entire Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED that the Board of
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Supervisors of Roanoke County as follows:
1. That the Board authorizes and directs the County
Administrator to negotiate an appropriate agreement with the
Commonwealth of Virginia to lease sufficient and appropriate
space for the regional offices of the newly established State
Court of Appeals. That it is the intention of the Board to
locate these facilities in the old Roanoke County Courthouse.
Further, said Courthouse may have to be remodeled and refurbished
to adequately handle the needs of this Court including courtrooms
and office space and judges and law clerks.
2. That it is the intention of the Board that the old
Courthouse may have to be modernized, specifically heating,
lighting and ventilation systems prior to any lease of space to
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the Commonwealth of Virginia.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
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February 12, 1985
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RESOLUTION 85-17.E AUTHORIZING AND
DIRECTING THE COUNTY ADMINISTRATOR TO
EXECUTE AN AGREEMENT WITH VVKR, INC.
CONCERNING THE MASTER PLAN AND SCHEMATIC
DESIGN FOR THE ROANOKE COUNTY PUBLIC
WORKS SERVICE CENTER
WHEREAS, by Resolution No. 84-90a. adopted May 22,
1984, the Board of Supervisors of Roanoke County agreed to award
a certain contract for professional engineering and architectural
services to the firm of VVKR, Inc. to develop the proposed public
service facility; and
WHEREAS, VVKR has performed certain professional
services pursuant to this resolution; and
WHEREAS, the parties have finally negotiated an
agreement to address not only work performed but also work to be
performed relating to the development of a master plan and
schematic design for the Roanoke County Public Works Service
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Center.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County that the Board hereby authorizes
and directs the County Administrator to execute an agreement with
VVKR, Inc. dated the 25th day of January, 1985, concerning the
master plan and schematic design for the Roanoke County Public
Works Service Center, the compensation pursuant to said contract
to include compensation in the amount of $52,144.00 plus approved
reimbursable expenses.
On motion of Supervisor Nickens and the following recorded vote:
AYES:
Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS:
None
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RESOLUTION 85-17.F AMENDING RESOLUTION
NO. 84-101 APPROVING THE CLASSIFICATION
PLAN FOR THE 1984-85 FISCAL YEAR
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Resolution 84-101 approving the classification
plan for the 1984-85 fiscal year be amended to read and provide
as follows:
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February 12, 1985
Grade 17
Code
Title
Dept.
Sheriff/policing &
Investigation
No. Emp.
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820
Court Bailiff
Grade 19
Code
Title
824
Deputy Sheriff
Sergeant
Dept.
Sheriff/policing &
Investigation
No. Emp.
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2. That this amendment shall be in full force and
effect from and after its passage.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
RESOLUTION 85-17.G REESTABLISHING THE
ANNUAL ALL FOOL'S DAY STYROFOAM CUP
SOFTBALL GAME AND CHALLENGING THE MEMBERS
OF THE NEWS MEDIA SERVING BOTH ROANOKE
COUNTY AND THE ROANOKE VALLEY TO
PARTICIPATE IN SUCH GAME ON MARCH 31,
1985
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That by Resolution No. 84-19 adopted January 24,
1984, the Board of Supervisors did establish the first annual All
Fool's Day Styrofoam Cup Softball Game; and
2. That the Board, being ever mindful of its tireless
toil in the vinyard of citizen service, does deem it appropriate
to on occasion determine to provide a less serious endeavor for
both itself, its officers, and its employees; and
3. That, the news media serving Roanoke County and the
entire Roanoke Valley, on many more occasions than not, have the
the athletic field the "power of the press" cannot produce even
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last word regarding the serious endeavors of the Board, but on
the scratchiest of singles; and
4. That on April 1, 1984, said softball game was
played, the representatives of the people having soundly and
convincingly trounced the slanderous and defamatory members of
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the 4th estate by the embarrassingly one-sided score of 11 to 3;
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5. That the Board does issue a formal challenge to the
news media serving Roanoke County and the entire Roanoke Valley
to meet the Board, its officers, and its employees on March 31,
1985, at 2:00 p.m. at Penn Forest Elementary School on the
athletic field of honor to decide who shall possess the cherished
All Fool's Day Styrofoam Cup for the ensuing year.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
RESOLUTION 85-17.H TO AUTHORIZE THE
DISTRIBUTION OF AN INFORMATION NEWSLETTER
TO THE CITIZENS OF ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
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County, Virginia, as follows:
1. That the County Administrator is hereby authorized
and directed to prepare and distribute to the residents, citizens
and taxpayers of Roanoke County an informational newsletter
concerning County programs, activities, schedules, and such other
general information concerning County government as may be deemed
appropriate; and
2. That the County Administrator is authorized to
prepare, publish and distribute this newsletter on a bi-monthly
basis and that the cost shall be charged to the Department of
Economic Development.
On motion of Supervisor Nickens and the following recorded vote:
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AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
IN RE:
PROCLAMATIONS AND RESOLUTIONS
Supervisor McGraw presented a resolution declaring
February 14-17 as National Safety Sabbath to Ms. Martha Edwards,
Executive Director of the Roanoke Valley Safety Council.
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February 12, 1985
PRO C LAM A T ION
WHEREAS, at least 700 children under the age of five
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could be saved each year if parents fastened children in child
safety seats; and
WHEREAS, an estimated 3,000 lives could be preserve
annually by the proper disposal of dated medicines and the
placing of all medicines and hazardous substances out of the
reach of children; and
WHEREAS, a well-designed physical fitness program would
lead to a healthier, safer, more satisfying lifestyle and help
reduce the estimated $225 billion spent annually by Americans on
personal health care; and
WHEREAS, religious leaders of our nation have
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designated a time to make us more aware of the need to live out
the truth of our spiritual convictions by leading safer lives.
NOW, THEREFORE, I, Steven A. McGraw, Chairman of the
Board of Supervisors of Roanoke, do hereby proclaim the period
from Thursday, February 14, 1985, to Sunday, February 17, 1985,
as
NATIONAL SAFETY SABBATH
in Roanoke County, and I request that all clergy and lay leaders
of religious organizations share information with their
congregations on the significance of safety as an instrument of
faith.
IN WITNESS WHEREOF, I have hereunto set my hand and
this 12th day of February, 1985.
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have caused the Official Seal of Roanoke County to be affixed
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
Harold Wingate, Route 2, Troutville, Virginia, was
present to speak in support of the Catawba Community Center. Mr.
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February 12, 1985
Wingate reported that it will take $20,337.00 to prepare the
school for opening and operating as a Community Center. This
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figure is for immediate needs. Total long range needs are in the
amount $11,883.00. Total funds needed to operate the Center for
a number of years will be $32,220.00. Mr. Wingate reported that
the Community could provide $7,512.00 and is asking the County
for $12,800.00 to provide for the immediate needs. Supervisor
Minter moved to allocate funds not to exceed $12,800.00 for
renovation of the Catawba School to provide a Community Center
for the citizens of Catawba and for the County Attorney to draw
up the necessary contracts. The Board directed Mr. Mahoney,
County Attorney, to meet with the Director of Procurement, and
prepare bid documents for some of the work to be done on the
Community Center. Mr. Wingate reported that the community will
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maintain a permanent committee to be responsible for scheduling
the building. Mr. Mahoney commented that the County would have
to enter into an agreement with the committee, which would be
like a lease transaction. Mr. Flanders reminded the Board that
the County would have to be responsible for checking that the
maintenance was being taken care of on the building. Mr.
Minter's motion carried by the following recorded vote:
AYES:
Supervisors Burton, Minter, and McGraw
NAYS:
Supervisors Brittle and Nickens
IN RE:
PUBLIC HEARINGS
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Request of Sturlen C. Vaughan for
a special exception permit to operate
a used car sales lot located at 2446
Washington Avenue in the Vinton
Magisterial District.
APPROVED
Mrs. Angie Vaughan, 2510 Park View Drive, Vinton,
Virginia, was present representing Mr. Sturlen C. Vaughan. Mrs.
Vaughan reported that they already have a temporary permit. Mrs.
Vaughan reported that she does not plan to make any changes on
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February 12, 1985
the ingress or egress. There was no one present in
opposition. Supervisor Nickens moved to approve the request for
the Special Exception Permit. The motion carried by the
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following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
Request of Wade Franklin for a
Special Exception to operate a Putt-
Putt Miniature Golf Course and Game
Room located at 6627 Peters Creek
Road in the Hollins Magisterial
District.
CONTINUED TO FEBRUARY 26, 1985
Mr. Bill Leech, was present representing Mr. Wade
Franklin. Johnny Perkins was also present who will be hired as
manager of the property and Clint Franklin, son of Mr. Wade
Franklin.
Mr. Harvey J. O'Kahn, manager of Southland Life
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Insurance, was present in opposition of the Special Exception
Permit. Mr. Leech reported that his clients have a verbal
agreement with adjoining property owner, Dr. Harris, to grant an
easement to share parking arrangements. Mr. Leech also reported
that there will always be a minimum of two employees on the
property, the operational hours are between 9:00 a.m. and
midnight, and that his clients are willing to hire a private
security guard to maintain the premises, and are willing to go
into any necessary agreements with adjoining property owners
about regulation of the use of their property. Supervisor Burton
questioned if the placement of this Putt-Putt was the best use of
this particular piece of land. Supervisor Minter moved to
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continue this rezoning request to February 26, 1985, in order to
obtain more information. The motion carried by a unanimous voice
vote.
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Request of Leon G. Brown for a
Special Exception to place a mobile
home on a 29.20 acre tract, not to be
occupied by the owner, with an
existing dwelling, located on the
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north side of State Route 622
approximately 6.5 miles from State
Route 311 in the Catawba
Magisterial District.
DENIED
Mr. Leon G. Brown, Route 4, Salem, Virginia, was
present to answer any questions the Board may have. Mr. Brown
reported that Roanoke County granted him a special exception
permit to place the same mobile home on the same property that is
to be discussed tonight on April 16, 1980. Mr. Brown presented a
petition consisting of 28 names in support of this special
exception.
Mr. R. W. Butterworth, Route 4, Box 618, Salem,
Virginia, was present in opposition. He presented a petition
with 35 signatures of citizens who oppose the special exception,
a map of the area where the mobile home is to be located, and
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photographs of the area. They oppose this rezoning because it is
not owner occupied.
Mr. Eldon Lowry, Route 4, Salem, Virginia, was also
present in opposition to the special exception permit. Mr. Lowry
has had problems with the previous occupants of the trailer. He
opposes this special exception request because it will not be
owner occupied.
Mr. Gubala, Superintendent of the Department of
Development, reported that this request has been before the Board
of Zoning Appeals and that Board has recommended approval. Paul
Mahoney, County Attorney, reported that the Roanoke County
ordinance provides that the mobile homes in this zoning district
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should be owner occupied.
Supervisor Nickens moved to deny the petition. The
motion carried by the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
Request of Horace M. Obenchain
for a Special Exception to place a
mobile home on a 44.0 acre tract, to
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February 12, 1985
be occupied by his father and mother,
Mr. and Mrs. H. B. Obenchain, located
on the west side of State Route 737
approximately 0.6 mile from the
intersection of State Route 639 and
737 in the Catawba Magisterial
District.
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APPROVED
Mr. H. M. Obenchain, Route 3, Box 333, Roanoke,
Virginia, was present to answer any questions of the Board.
There was no one present in opposition to this special exception
permit. Supervisor Minter moved to approve the special exception
permit. The motion carried by the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
Request of Catherine L. Ferguson
for a Special Exception to place a
mobile home on a 17.01 acre tract,
not to be occupied by the owner,
located on the west side of State
Route 311 approximately 400 feet
south of the intersection of State
Route 311 and 655 in the Catawba
Magisterial District.
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CONTINUED TO FEBRUARY 26, 1985
Mrs. Margaret Miller, 2221 Carolina Avenue, Roanoke,
virginia, mother of Catherine L. Ferguson, was present to answer
any questions the Board may have. Mrs. Miller reported that
there had been a mobile home there before under the Grandfather
Clause and the Kendall's have already placed a larger mobile home
there and are renting the land. Mrs. Miller reported that there
are other mobile homes on the land. Mr. Gubala, Superintendent
of Development, reported that he would like to have his staff
investigate the number of mobile homes on Ms. Ferguson's land
Ms. Debbie Kendall, Route 4, Salem, Virginia, was
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because there may be enough to create a mobile home park.
present as the owner of the mobile home. She reported that the
mobile home was purchased in November and she was not told by the
mobile home salesman that she would have to obtain a special
exception permit.
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February 12, 1985
Supervisor Brittle inquired if the County could require
mobile home dealerships to inform the buyers of special exception
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permits. County Attorney, Paul Mahoney, reported that there
would be problems adopting such an ordinance but if an ordinance
were adopted it could not apply to dealers in Roanoke City or the
City of Salem.
Supervisor Minter moved that this request for special
exception be continued until February 26, 1985. The motion
carried by the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS:
None.
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Petition of F & W Community
Development Corporation requesting
rezoning from R-3 to B-1 and B-2 of
two parcels of land containing a
total of about 15.6 acres and located
about 600 feet west from the
intersection of State Routes 781 and
604 (Alternate Route 220) in the
Hollins Magisterial District.
APPROVED
Mr. Heywood Fralin was present to answer any questions
the Board may have. Mr. Fralin reported that the community would
be developed as single family.
Dr. Robert Moore, Pastor of Bonsack Baptist Church, was
present to speak on this request for rezoning. Mr. Moore
reported that his main concern was what impact will the proposal
to close the road make with regard to the direction of the new
road.
Mr. C. H. Hall, a member of the Bonsack Baptist Church,
asked the Board to contact the Highway Department and request
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that they include a crossover to allow access to and from the
Bonsack Baptist Church.
The Board directed John Hubbard and his staff to
contact the State Hi~hway Department regarding the crossover.
Supervisor Minter moved to grant the rezoning request.
The motion carried by the following recorded vote:
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AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
Petition of Freddie A. Ferris
requesting rezoning from R-E to B-2
of a tract containing 0.67 acres
located at the southeast intersection
of Route 658 and 659 and located in
the Vinton Magisterial District.
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TABLED
Supervisor Nickens moved to table this public hearing
by request of the petitioner and directed Paul Mahoney, County
Attorney, to contact Mr. Ferris and inform him of the twelve
month limitation. The motion carried by the following recorded
vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
Supervisor Burton nominated Charlotte Lichtenstein to
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IN RE:
APPOINTMENTS
the Transportation and Safety Commission as a neighborhood
organization member. Supervisor Minter nominated Martha Edwards,
Executive Director of the Roanoke Valley Safety Council, as
technical advisor to the Transportation and Safety Commission.
Supervisor Minter moved to approve all nominations. The motion
carried by a unanimous voice vote.
IN RE:
REPORTS OF CONSTITUTIONAL OFFICERS
Supervisor Minter reported that Fred Anderson, County
Treasurer, had been present earlier to report on the
speaking with the various Chambers of Commerce. Supervisor
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Sesquicentennial. Chairman McGraw reported that he has been
Brittle reminded the Board that the County has $5,000 in this
year's budget for the establishment of that Birthday Committee.
Mr. Anderson recommends placing 15 to 25 members on tn-
committee, or three to five members from each district.
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IN RE:
REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES
1. County Attorney - No report.
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2. Personnel - No report.
3. Department of Public Facilities - John Hubbard,
Superintendent of Public Facilities, requested that the Board
authorize the County Administrator to negotiate a contract with
vinton to expand the east County water system. Supervisor
Nickens moved for approval of the prepared resolution.
RESOLUTION 85-18 AUTHORIZING ROANOKE
COUNTY TO ENTER INTO AN AGREEMENT WITH
THE TOWN OF VINTON FOR THE PURPOSE OF
PREPARING PLANS AND SPECIFICATIONS TO
ALLOW THE INTERCONNECTION OF THE COUNTY
WATER SYSTEM WITH THE WATER SYSTEM OF THE
TOWN OF VINTON
WHEREAS, the Board of Supervisors of Roanoke County has
determined that the provisions of water for residential,
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commercial and industrial development to the eastern portion of
Roanoke County, including that portion of U.S. Route 460 in the
Bonsack area is a matter of significant concern and indeed, high
priority; and
WHEREAS, it appears that the Town of Vinton possesses
the capacity and capability to provide water to that portion of
the County.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County that the Board hereby authorizes
and directs the County Administrator to enter into an agreement
on behalf of Roanoke County with the Town of vinton for the
purpose of preparing plans and specifications to allow the
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interconnection of the County water system with the water system
of the Town of Vinton. It is the intention of this agreement
that the Town of Vinton would undertake the duty and
responsibility of preparing said plans and specifications as well
as determining the feasibility of such interconnection. The
County would reimburse the Town for its expenses in this matter.
It is further intended that this interconnection would provide
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February 12, 1985
for the provision of water service to the eastern portion of
Roanoke County including u.s. Route 460 and the Bonsack area.
On motion of Supervisor Nickens and the following recorded vote:
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AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None
Superintendent Hubbard also reported on the water
extension to the Public Service Center. Mr. Hubbard reported
that presently the Service Center is being served with private
well and with the future development of that facility the County
will need to use the public water supply which is located at this
point with the City of Salem. The cost estimate to use their
water system is $24,572.52 to extend our contract dated 1981.
Supervisor Nickens moved for approval of the prepared resolution.
RESOLUTION 85-19 AUTHORIZING THE COUNTY
ADMINISTRATOR TO NEGOTIATE A WATER LINE
EXTENSION AGREEMENT WITH THE CITY OF SALEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
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County, Virginia, as follows:
1. That the Board authorizes and directs the County
Administrator to enter into an agreement with the City of Salem
to extend its existing public water supply system to the
Salem corporate line along Kessler Mill Road. The purpose of
this extension of the City of Salem's public water system is to
provide for the distribution of water to the Roanoke County
Public Service Center. This agreement to extend the water line
to the corporate line shall not exceed $24,572.52.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
Superintendent Hubbard presented a prepared resolution
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NAYS: None
on the Public Transportation program. This resolution provides
the Board's approval to submit an application for a preliminary
grant for public transportation funding for a transportation
system under the Department of Highways and Transportation
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February 12, 1985
Experimental Public Transportation projects which would be a
three bus system to serve the elderly and the handicapped on a
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call basis. This application calls for a 95% funding from the
Federal Government. Supervisor Burton moved for approval of the
prepared resolution.
RESOLUTION 85-20 AUTHORIZING APPLICATION
FOR EXPERIMENTAL MASS TRANSPORTATION AND
RIDESHARING PROGRAM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the County Administrator is authorized,
for and on behalf of the Board of Supervisors, to execute and
file an application to the Virginia Department of Highways and
Transportation, Commonwealth of Virginia, for a grant of
transportation special revenues, Chapter 755 budget item 640 C.13
of the 1984 Acts of the General Assembly, for an experimental
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mass transportation/ridesharing project; and to accept from the
Virginia Department of Highways and Transportation grants in such
amount as may be awarded; and to authorize the County
Administra tor to furnish to the Virginia Department of Hi"."ways
and Transportation such documents and other information as may be
required for processing the grant request.
The Board of Supervisors of Roanoke County certifies
that the funds shall be used in accordance with the requirements
of the Appropriation Act; that the record of receipts and
expenditures of funds granted the Board of Supervisors as
authorized in the Acts of the General Assembly (Chapter 755,
Appropriation Item 640 C.13 - State Aid for Experimental Mass
Transportation and Ridesharing) may be subject to audit by the
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Department of Hi~hways and Transportation and by the State
Auditor of Public Accounts; and that funds granted to the Board
of Supervisors for defraying up to 95% of the net cost of the
mass transportation or ridesharing project of the Board of
Supervisors shall be used only for such purposes as authorized in
the Acts of the General Assembly. The Board of Supervisors
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February 12, 1985
guarantees that five percent (5%) of the net project costs will
be provided from local funding sources. However, this guarantee
is subject to final acceptance and approval of the grant by the
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Board of Supervisors of Roanoke County, and to future
appropriations of the necessary funds.
The Board of Supervisors will evaluate the project and
seriously consider continuing the service after state funding
ends, provided it satisfies certain local needs.
The undersigned duly qualified and acting County
Administrator of the Board of Supervisors of Roanoke County,
Virginia, certifies that the foregoing is a true and correct copy
of a resolution, adopted at a legally convened meeting of the
Board of Supervisors of Roanoke County held on February 12, 1985.
On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
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4. Department of Development - Timothy W. Gubala,
Superintendent of the Department Development, requested that the
item on the agenda numbered 4a described as review of fees for
subdivision waivers and amending conditions on conditional
rezoning be held over until March 5, 1985, because the Home
Builders Association would like to review these fees.
Mr. Gubala also reported on Industrial Revenue Bonds
for 1985. The allocation for Roanoke County last year was in the
neighborhood of $5.532225 million dollars. Supervisor Minter
suggested that the staff develop our own point system or
guidelines and report back to the Board at a later date.
5. Department of Fiscal Management - Superintendent of
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Fiscal Management, John Chambliss, presented a resolution
accepting the bid of Graybar Electric for purchase of telephone
instruments to be used with the telephone communication systems
throughout the County. Supervisor Nickens moved for approval of
the prepared resolution.
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February 12, 1985
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RESOLUTION NO. 85-21 AWARDING A CONTRACT
FOR THE PURCHASE OF TELEPHONE INSTRUMENTS
TO BE USED AT THE ROANOKE COUNTY
ADMINISTRATION CENTER, THE NEW COURT
FACILITIES, AND OTHER FACILITIES WITHIN
THE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain proposal of Graybar Electric
Company, Inc. for the purchase of telephone instruments to be
used at the Roanoke County Administration Center, the new court
facilities, and other facilities within the County, upon all and
.
singular the terms and conditions of the invitation to bid, the
specifications of the County of Roanoke, the bidder's proposals,
and the provisions of this resolution, be, and same hereby is,
ACCEPTED, as follows:
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Single Line Telephone
$ 30.35
2 Line Telephones
53.15
10 Line Telephones
181.49 each + circuit
cards at $4,120.00
20 Line System
194.81 each + circuit
cards at $5,108.00
2. That the County Administrator is hereby authorized
and directed to execute the necessary documents on behalf of
Roanoke County, all to be upon form approved by the County
Attorney.
On motion of Supervisor Nickens and the following recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
6. County Administrator - County Administrator, Don
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Flanders, updated the Board on legislation. Senate Bill 206,
Equal Taxing Authorities with Cities for tobacco, food, and
motel, was killed. House Bill 1269, Manning Bill, was before
Senate Finance Committee and passed 12-3, this will be going
before the Senate on February 13, 1985. House Bill 1257, Private
Sector Financing Voluntary Annexation Costs, Mr. Flanders
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received a call from Delegate Cranwell to discuss ways of
preventing defeat in Senate and he has requested another hearing
Subdivision Bond Bill, with amendments needed to protect the
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before the Senate Committee on local affairs. House Bill 1033,
County for riprapping on private property, has been passed and is
scheduled to go before the Senate.
IN RE:
WORK SESSIONS
Report on Procurement Policy - Jack Council, Director
of Procurement Services, appeared before the Board to request
that they consider the recommended amendment to the County
ordinance 3350 - Procurement Practices. He recommended that
Section 211(a) be amended to read "with the County it is hereby
created a purchasing system to operate under the direction and
supervision of the County Administrator." Also Section 211(b) be
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amended to read "that the Purchasing Agent for the County of
Roanoke shall be the County Administrator, the County
Administrator may delegate the administrative responsibility to a
responsible subordinate upon approval of the governing body."
Mr. Council recommended these two amendments to create a system
of "Checks and Balances". Changing the procurement practices
will no longer allow the "power of purchase" to also be the
"power to pay." Supervisor Nickens moved to hold a public
hearing on March 12, 1985. The motion carried by the following
recorded vote:
AYES: Supervisors Brittle, Burton, Nickens, Minter, and McGraw
NAYS: None.
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IN RE:
DISCUSSIONS
Supervisor Brittle moved to stop the clock at 10:53 p.rr~
The motion carried by the following recorded vote:
AYES: Supervisors Brittle, Burton, Minter, and McGraw
NAYS: None
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ABSTAINED: Supervisor Nickens.
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IN RE:
WORK SESSIONS
Report on Performance Appraisal System - Keith Cook,
Superintendent of Personnel, presented the evaluation forms. He
reported that the forms had been divided between exempt and
nonexempt employees. His office is presently working on draft
forms for emergency services employees. Supervisor Burton moved
to approve the present draft form and move forward with final
drafts and evaluations. The motion carried by a unanimous voice
vote.
Update on Hollins Community Development Project - Bill
Threlkeld, gave an update on Hollins Community Development
Project. He recommended that the County enlist the support of
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Botetourt County and submit a joint application for an enlarged
Hollins Community Development Area and felt that the scope of
project activites should be enlarged as well.
Roanoke County Courthouse Interiors - Mr. Frye and Mr.
Hentchel were present from VVKR. Mr. Flanders presented a copy
of the accounting (previous and expected expenses for the new
Roanoke County Courthouse). He also reported that Mr. Bolt has
requested that March 9, 1985, be designated to select the artwork
and that Mrs. Burton and any of the other board members who wish
to help with this selection attend. with all expenses still to
be ascertained we still have a balance of $43,808.68. Mr. Bolt
has contacted the Arts Council and will have artwork at the
facility on March 9, 1985, with prices. The Board directed that
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no art work should be placed in the witness room or jury rooms
of the new courthouse.
COURTHOUSE CONSTRUCTION BALANCE
as of January 29, 1985
$ 715,636.04
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Reserve for:
furnishings
security
phone
c.o. 1/9/85 (Res. 85-4)
Balance Available
Expenses Still to
be Ascertained
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
Notes:
1.
2.
moving (est.) $
painting of
equipment (est.)
art work
outdoor seating
outdoor directory
trash and ash
portraits
TV monitor
witness stand
transfer grills above
ceiling
paging system
sound amplification
Circuit Courtroom
courtroom lighting
thermostat relocation
signage inside
security
Peggy Gray's office
County seals for courtrooms
plants
bridge head, Main Street
boiler reVISIons
snack bar seating
blind for bailiff area
$ 425,000.00
70,000.00
100,000.00
$ 12,812.36
Cost Estimate
20,000.00
11,300.00
900.00
2,500.00
10,500.00
1,550.00
850.00
3,565.00
12,000.00
48,384.00
12,800.00
1,100.00
15,000.00
[21,000.00]
800.00
2,000.00
10,000.00
5,700.00
4,500.00
1,000.00
50.00
$ 143,499.00
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$ 607,812.36
$ 107,823.68
Recommendations
by DRF
$
5,200.00
BALANCE
6,000.00
15,000.00
( 2 )
900.00
( 3 )
10,500.00
1,550.00
850.00
3,565.00(1)
( 2 )
( 2 )
12,800.00(1)
1,100.00
15,000.00
15,000.00
[21,000.00]
( 3 )
2,000.00
5,000.00
( 2 )
4,500.00(1)
1,000.00
50.00
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$
$
64,015.00
43,808.68
(1) Bid Committee will meet with VVKR as to VVKR's share of
cost.
(2) Hold for further study.
(3) Do not approve.
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Supervisor Minter moved to approve changes on the new
Roanoke County Courthouse. The motion carried by the following
roll call vote:
AYES: Supervisors Burton, Brittle, Minter, and McGraw
NAYS: Supervisor Nickens
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February 12, 1985
Update on Public Service Center Master Plan - Mr. Bob
Frye of VVKR presented the Public Service Center Master Plan to
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the Board of Supervisors. Mr. Frye reported that the master plan
is complete and that the next step is a professional proposal.
Mr. Flanders suggested that the Board go ahead and secure a firm
and determine cost of phasing in operation. Supervisor Brittle
requested a meeting with Bob Frye to do a "walk through" of the
Service Center. Supervisor Minter moved to authorize the
advertising for the architect for the project of the Service
Center. Supervisor Brittle called for questions on Mr. Minter's
motion. Since further discusssion was desired by some Board
members a vote was cast on the call for questions:
AYES: Supervisors Brittle, Burton, Nickens, and McGraw
NAYS: Supervisor Minter
Supervisor Minter's motion failed by the following
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recorded vote:
AYES: Supervisor Minter
NAYS: Supervisors Brittle, Burton, Nickens, and McGraw
IN RE: EXECUTIVE SESSION
Supervisor Brittle moved to go into Executive Session
pursuant to the Code of Virginia of 1950 as amended Section
2-1.334 (a) (1), (2), (4), and (6). The motion carried by a
unanimous voice vote.
IN RE:
OPEN SESSION
Supervisor Brittle moved to return to Open Session at
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3:15 a.m. The motion carried by a unanimous voice vote.
IN RE:
ADJOURNMENT
Supervisor Brittle moved to adjourn at 3:20 a.m. The
motion carried by a unanimous voice vote.
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Chairman
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