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HomeMy WebLinkAbout4/15/1985 - Special ~ 600 I Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 April 15, 1985 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from the April 11, 1985, adjourned meeting from the second regularly scheduled meeting on April 9, 1985. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 7:08 p.m. The roll call was taken. I MEMBERS PRESENT: Chairman Steven A. McGraw; Vice-Chairman Athena E. Burton; Supervisors Harry C. Nickens, Gary J. Minter, and Alan H. Brittle MEMBERS ABSENT: None IN RE: BUDGET DISCUSSIONS Supervisor Brittle requested that a recordation be made of the individual items on the budget that the Supervisors have made inquiries. Mr. Flanders, County Administrator, reported that Diane Hyatt, Assistant Superintendent of Fiscal Management, I has been making a record of requested changes. Mr. Bayes Wilson, Superintendent of Roanoke County Schools, was present with the materials requested by Supervisors Burton and Nickens at the April 11, 1985, budget work session. Mr. Wilson presented a comparison of teachers' salaries from various school systems within Virginia at the 13th step. Mr. Wilson reported that the average Roanoke County teacher salary is ----- ~ ~ qolA April 15, 1985 $400 below the state average. The average teacher salary for Roanoke County is $20,200.00. John Chambliss, Superintendent of Fiscal Management, presented a handout out summarizing raises given, which lists schools and counties and a comparison of the Consumer Price Index He also presented a graph showing funding sources. Discussion was held on where funding would be found to cover the increase in teacher salaries. Supervisor Nickens felt that the only place to make any significant impact on the school board budget would be on the salary category. Dr. Nickens reported that if the teachers' salaries were reduced to 8 percent, in line with the other county employees, $492,000.00 would be saved. Also, if the 14th step were eliminated, and that money was not spread throughout the remainder of the employees, another $560,000.00. This would total a $1,052,000.00 savings. Supervisor Brittle reported that he is in favor of the ten percent increase for teachers' salaries and that their increase should not be cut from what the School Board has recommended. Supervisor Burton expressed her feelings that she would like for the teachers to receive the 10 percent increase also but that funds will only stretch so far. Supervisor Brittle reported that he wants to study the School Board budget in more depth and study revenues. Supervisor Nickens moved that all travel expenses be cut by 50 percent of what has been requested in the budget. Supervisor Nickens called for questions on the motion. Chairman McGraw called for a vote on the questions: AYES: Supervisor Nickens NAYS: Supervisor Minter, Brittle, Burton, and McGraw Supervisor Nickens withdrew his original motion and offered the following substitute motion. Motion to cut the I I I ----- ~ ~ April 15, 1985 6 () 2 I travel budget by 25 percent. Supervisor Nickens' motion failed by the following recorded vote: AYES: Supervisors Nickens and Brittle NAYS: Supervisors Minter, Burton, and McGraw Supervisor Burton suggested reducing the number of meetings per individual to three per year. Supervisor Minter moved to cut non-service travel and non-reimbursable travel by 20 percent and staff to look at setting minimum and maximums regarding travel costs. Supervisor Burton offered a substitute motion to direct staff to come up with a 25 percent total cut in travel budget and come back with a recommendation. Supervisor Minter called for questions on the motion. The motion carried by the following recorded vote: I Supervisors Minter, Brittle, Burton, and McGraw Supervisor Nickens Dianne Hyatt, Assistant Superintendent of Fiscal Management, reported that the CDI travel was cut from the budget of personnel. She also reported that the Sheriff's Department recommended to Mr. Cook, Personnel Director, that the County go ahead and purchase a new camera and laminator since the one in the Sheriff's Department is just a Polaroid camera with packets and does not provide lamination. Ms. Hyatt reported that Ms. Leah investigated purchasing telephones instead of renting and found that it would be cheaper to rent the telephones. Supervisor Burton moved to strike the telephone purchase and refer the purchase of telephones to the Department of Procurement Services. Supervisor Brittle provided an amendment to put this item on the list to delete at a later date. Supervisor Burton withdrew her motion and requested that this item be placed on the list. AYES: NAYS: I Mr. Flanders, County Administrator, reported that the reduction percent concept was discussed at the last meeting. It ----- ~ ,... ßO 3 April 15, 1985 was discussed using the same concept as last year where the County would end up with $30,000.00 per percent reduction on The Public Facilities budget was discussed. John I non-salary operations that were not refunded. Hubbard, Superintendent of Public Facilities, reported that currently the County is being charged $16,000.00 a year by the State Lab to perform water system samples. He has proposed that the County construct a lab at a similar cost to be placed at the Service Center. The lab is proposed to also serve other localities and and businesses. Mr. Hubbard also reported that a second shift has also been discussed to cut down on overtime. Stand-by pay will allow his department to increase services to citizens at nights and on the weekends. There has also been a problem with storm water inflow reduction and the County is currently paying Roanoke City to treat this problem at the rate I of $600 per million gallons. The solutions to this problem would be paving or enlarging parallel lines and expanding the sewage treatment plan. The Public Facilities Department has been studying the curbside refuse collection and feel that 35 to 40 percent of the cost could be saved. There will be a work session at a future board meeting on this service. Public Facilities ran a pilot program in the Boxley Hills area and have received only very few complaints. The trailers were received today for the "Landfill on Wheels" program. This program will increase productivity and provide better service. Public Facilities is also attempting to develop a "Project Management Plan" to better organize and expedite projects within the department. The Parks time efficient and cost efficient for the maintenance staff. The I Master Plan consists of grouping parks together to make it more Park Improvement Matching fund provides a 50/50 cost sharing policy. "Adopt" a Park consists of citizen groups providing maintenance or making improvements at parks on a volunteer basis. His staff is currently working on computerization of records. ----- ~ ~ ADril 15, 1985 04 I Public Facilities is currently in the process of purchasing phones and training the County staff with the addition of one member to the staff to maintain the phones. The gasoline distribution centers are currently being constructed. Public Facilities is also currently involved in the Service Center Development and computerized work scheduling. On the "Work Standards" program, Gary Huff is presently establishing building and grounds and park maintenance standards which will consist of computer scheduling the maintenance in these areas. The Public Transportation programs grant possibilities look good. Street lights are currently being changed from mercury vapor to sodium vapor. Public Facilities is also restructuring their office trying to get all collection services together. Curbside refuse pickup will cost the County $850,000.00 as opposed to pickup as it is now which costs the County $1.2 million. County Administrator, Donald R. Flanders, recommended that the County drop the charges for the service and provide curbside collection only. Mr. Flanders reported that a work session on curbside pickup has been scheduled for a future board meeting. I I Mr. Flanders reported that the Data Processing Contingency Fund has been set up for various department requesting data processing equipment. Supervisor Nickens reported that he is in favor of the Hewlett-Packard equipment but requested that procurement check the market for other types of equipment. Supervisor Nickens questioned the gas street lights in Hunting Hills. John Hubbard reported that his department is currently in the process of replacing those lights with the standard mercury vapor lights. Gary Huff, Department of Public Facilities, reported that the State Highway Department has reviewed the County's application for a public transportation system and are looking at ----- ~ ~ I I ~^~ :~.j! ,~ ;" . April 15, 1985 it favorably on the condition that the County jointly run the program with Radar and eliminate all capital costs. The total I I ¡ would receive from fares $41,400.00 and of the remaining balance I I! ! budget for this project will be $97,000.00 of which the County I the state will pick up 95 percent and the County would pay the remaining 5 percent which is approximately $2,800.00. The system will provide curb-to-curb service for the elderly and the handicapped. Elderly persons will be identified through the LOA while handicapped will be identified by the Easter Seal Program. The system will be handled on a first call-in basis and Radar will be handling the dispatching. Mr. Flanders reminded the Board that pursuant to action taken at their April 9, 1985, Board meeting that $40,000.00 must be pulled from the Contract Janitorial Service line of the Public Facilities budget and placed in the salaries, part-time budget Supervisor Nickens requested that the Town of vinton be I for buildings and grounds. contacted to see if they would be willing to maintain the vinton Recreation Center, Craig Avenue Recreation Center, and the vinton library for the $8,964.00 that we are paying a janitorial service to maintain or less. Mr. Flanders reported that the public transportation portion of the budget would be completely revised upon approval of the grant. The Judicial and Fiscal Management budgets were discussed. The Fiscal Management budget was only increased from last year by 4.23 percent. Mr. Flanders also announced that the Procurement set up. I there would be changes in this budget because of the changes in Supervisor Nickens moved to stop the clock. The motion failed by the following recorded vote: AYES: Supervisors Minter NAYS: Supervisors Nickens, Brittle, Burton, and McGraw ----- ~ April 15, 1985 f) () 6 The Health and Social Services budget was discussed. Supervisor Minter reported that most of this budget was state I mandate. Mr. Flanders reported that a study is being done of alternatives to providing an additional sanitarian for restaurant inspections. Mr. Flanders also suggested the possibility of the air pollution department becoming a regional service. Mr. Glenn Norrish, Roanoke Symphony, was present requesting funds for his organization. IN RE: ADJOURNMENT Supervisor Minter moved to adjourn to 7:00 p.m. on April 18, 1985. I -~c:z,~~ Chairman I