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Home My WebLink About7/23/1985 - Regular , ,: ,I; ~·'.i'.. 9_. lJ tj .. I Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 July 23, 1985 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the third regularly scheduled meeting of the month of July, 1985. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 3:07 p.m. The roll call was taken. I MEMBERS PRESENT: Chairman Steven A. McGraw; Vice-Chairman Athena E. Burton; Supervisor Harry C. Nickens MEMBERS ABSENT: Supervisors Alan H. Brittle (arrived at 3:09 p.m.> and Gary J. Minter IN RE: CONSENT AGENDA Supervisor Burton requested that Item 14 be removed from the Consent Agenda for discussion. Supervisor Nickens requested that Items 4, 11, 15, and 16 be removed for discussion. Item 4 - Supervisor Nickens requested a further breakdown on charitable organizations that will be impacted by I the charge. Item 11 - Supervisor Nickens questioned the use of fireworks in September. Mr. Hubbard, Superintendent of Public Facilities, reported that the fireworks would be a big attraction for people. Supervisor Nickens felt that the funds spent on fireworks could be used for a better service at the festival. - ~ r 040 July 23, 1985 Item 14 - Mr. Mahoney, County Attorney, reported that most of the localities that have responded to his letter almost uniformly charge a fee because of staff costs. Supervisor Burton I moved to advertise to amend the present ordinance to read that a $10.00 fee is applicable so that there is no waiver. The motion carried by the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw NAYS: None ABSENT: Supervisor Minter Item 15 - Supervisor Nickens suggested that the Chairman or the Acting County Administrator write a letter to the citizens in the Big Hill area thanking them for their contribution concerning the drainage easement. Item 16 - Supervisor Nickens asked about coverage after July 1, 1986. Supervisor Nickens requested that the citizens be informed that they will still have fire protection after this I date. Chairman McGraw responded that he had earlier directed staff to start a negotiation process to have this agreement extended. Item 17 - Keith Cook, Personnel Director, requested that this item be removed from the Consent Agenda. Supervisor Nickens moved to approve the Consent Agenda. RESOLUTION NO. 85-125 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM A - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the I Board of Supervisors for July 23, 1985, designated as Item A - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 19, inclusive, as follows: ----- ~ 041 July 23, 1985 1. Revision of Pay and Classification Plan - transfer f brush collection responsibilities from Buildings a Grounds to the utility Division. - Appropriation Resolution. I 2. Development Data Report - Second quarter 1985. 3. Bid Report on the following: a. Grading and seeding at Stonebridge Park. - Resolution. 4. Information Report on service charges for tax exem property imposed by other localities. 5. Suggested rate adjustments for business license ta rate. 6. Appropriation Resolution to fund regional geograph' information system - $40,000. - Appropriation Resolution. 7. Acceptance of sewer lines - F&B Developers Subdivi on Penn Forest Boulevard in the Cave Spring Magisteri District. - Resolution. 8. Submission of subdivision streets for Virginia Department of Highways and Transportation maintena e Buckland Mill Road, Drake Circle and Sudley Road i Buckland Forest, Section Two in the Catawba Magist ia District. - Order. I 9. Submission of subdivision street for Virginia Depa of Highways and Transportation maintenance - Elder Road in Beverly Heights North, Section Four in the Catawba Magisterial District. - Order. 10. Submission of Bunker Hill Drive as a rural additio in the Cave Spring Magisterial District - Resolution. 11. Report on the Walrond Park fall carnival. - Resolution. 12. Options for the sale of Starkey School property. - Resolution I 13. Acceptance of water and sewer - Elderwood Road in Beverly Heights North, Section Four in Catawba Magisterial District. - Resolution. 14. Establishment of a procedure for application of Bi 0 and Raffle Permits. 15. Acceptance of drainage easement - Big Hill water l' e the Catawba Magisterial District. - Resolution. 16. Letter dated July 9, 1985 from Randolph Smith, Assi ta City Manager, City of Salem, enclosing their resol io "..- 04 2 ,.~ July 23, 1985 540 relative to the agreement regarding fire prote tion services in Roanoke County. Revisiefl ef Pay aflè e~assifiea~iefl P~afl - a~~~eva~ f ~fle~assifieè sa~a~ies fe~ e~e~k ef ei~e~i~ ee~~~ e1ft~~eyees. - A~~~e~~ia~iefl Rese~~~iefl. ~~. Revision of Pay and Classification plan - deleting position of Youth and Family Services Sergeant and adding one position of Youth and Family Services officer. - Resolution. 18. Letter dated July 11, 1985 from Thomas S. Nardo, F Deputy Insurance Commissioner, Commonwealth of Vir concerning the proposed merger of Blue Cross/Blue of Virginia and Blue Cross/Blue Shield of Southwes Virginia. 19. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens with the deletion of Item 17 and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw NAYS: None ABSENT: Supervisor Minter Resolution Number 85-125.A On fOC)tion made by Supervisor Nickens, the General Appropriation Resolution of Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby amended as follows to becaœ effective as of the date of the adoption of this resolution. DESCRIPTION Class: Fund: Dept. : Center: Object: Expenditures General Refuse Collection Brush Collection Salaries FICA - Employer's Contribution VSRS - Employer's Contribution LI - Employer's Contribution HI - Employer's Contribution Repairs - Motor Vehicles Medical Supplies Repairs - Parts Tires, Tubes, Parts Gas, Oil, Grease aœll Equipnent Uniforms - Dept.: Buildings and Grounds ~ ACCCXJNT NUMBER INCREASE (DæREASE) 03-6-04200-1-10010 03-6-04200-1-20010 03-6-04200-1-20020 03-6-04200-1-20060 03-6-04200-1-20050 03-6-04200-1-30043 03-6-04200-1-54040 03-6-04200-1-54075 03-6-04200-1-54080 03-6-04200-1-54081 03-6-04200-1-58070 03-6-04200-1-54100 $ 51,888 3,659 6,035 524 2,016 4,527 90 400 50 21,720 350 1,815 I one rst inia hield ern I I ~ o ¿{. ('ì . it ij July 23, 1985 I Object: Salaries FICA - Employer's Contribution VSRS - Employer's Contribution LI - Employer's Contribution HI - Employer's Contribution Repairs - Motor Vehicles Medical Supplies Repairs - Parts Tires, Tubes, Parts Gas, Oil, Grease aœll Equipnent Uniforms 03-6-04302-0-10010 03-6-04302-0-20010 03-6-04302-0-20020 03-6-04302-0-20060 03-6-04302-0-20050 03-6-04302-0-30043 03-6-04302-0-54040 03-6-04302-0-54075 03-6-04302-0-54080 03-6-04302-0-54081 03-6-04302-0-54070 03-6-04302-0-54100 (51,888) ( 3,659) ( 6,035) ( 524) ( 2,016) ( 4,527) ( 90) ( 400) ( 50) (21,720) ( 350) ( 1,815) To relocate budget for brush collection fran Buildings and Grounds Division to Refuse Division. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw NAYS: None ABSENT: Supervisor Minter I RESOLUTION 85-125.B ACCEPTING A BID FOR GRADING AND SEEDING THE BALLFIELDS LOCATED AT STONEBRIDGE PARK County, Virginia, as follows: BE IT RESOLVED by the Board of Supervisors of Roanoke 1. That that certain bid of Thomas Brothers, Inc. in the amount of $39,000.00 for grading and seeding the ballfields located at Stonebridge Park, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, the bidder's proposals, and the provisions of this resolution, be, and same hereby is, ACCEPTED; and 2. That the County Administrator is hereby authorized and directed to execute the necessary documents on behalf of Roanoke County, all to be upon form approved by the County I Attorney; and 3. That all other bids for this project are hereby rejected and the Clerk is directed to so notify such bidders and express the County's appreciation for the submission of their bids. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw - ~ 044.,1 July 23, 1985 NAYS: None ABSENT: Supervisor Minter Resolution Number 85-125.C I On fOC)tion made by Supervisor Nickens, the General Appropriation Resolution Of Roanoke County, Virginia, adopted June 11, 1985 be, and is the same hereby 'ed as follows to becane effective as of the date of the adoption of this resolution. DESCRIPTION ACCOUNr NUMBER INCREASE (DæREASE) Class: Fund: Dept. : Center: Object: Dept. : Expenditures General Planning and Zoning Administration Part-Time Help 03-6-08100-1-10030 $ 40,000 (40,000) unappropriated Balance 03-6-99999-0-99999 ~o appropriate fOC)ney for a Regional Geographic Information Systen previously approved by the Board of Supervisors. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw I NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-125.D ACCEPTING THE DONATION OF SEWER LINES INSTALLED WITH THE DEVELOPMENT OF THE F & B DEVELOPERS, INC. SUBDIVISION AND AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY AUTHENTICATE SUCH ACCEPTANCE AS MADE AND PROVIDED BY LAW BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the offer to donate the sewer lines installed with the development of the F & B Developers, Inc. Subdivision to the Board of Supervisors of Roanoke County, be, and hereby is 2. That upon receipt of a duly executed deed upon a I accepted; and form approved by the County Attorney from the developers, the County Administrator is hereby authorized to authenticate the acceptance thereof as made and provided by section 15.1-286 of the 1950 Code of Virginia, as amended. - ... ~ ,1' 4 5 ~ July 23, 1985 On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw I I NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-125.E RECOMMENDING BUNKER HILL DRIVE LOCATED IN ROANOKE COUNTY BE TAKEN BY THE STATE DEPARTMENT OF HIGHWAYS AND TRANSPORTATION AS A RURAL ADDITION AS MADE AND PROVIDED BY LAW BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a certain portion of Bunker Hill Drive (Route # 1616) in the Cave Spring Magisterial District beginning at a point 0.05 miles west of the intersection of Bunker Hill Drive and York Avenue (Route #1617) for a distance of 0.05 miles is hereby recommended as a rural addition pursuant to Section I 33.1-72.1 (Cl) of the 1950 Code of Virginia, as amended; and On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-125.F AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE CARNIVAL CONTRACT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is authorized to execute a contract with Sunshine Shows to provide carnival rides and concessions on September 12 through 14, 1985, at the Walrond Park Fall Festival. This approval shall be subject to a review I by the County Attorney of the proposed contract. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw NAYS: None ABSENT: Supervisor Minter - ~ r--- O'^ Ii,.'.'.' 6:'" ., ~Jt '. ~. July 23, 1985 RESOLUTION 85-125.G ACCEPTING AN OPTION TO PURCHASE THE STARKEY ELEMENTARY SCHOOL PROPERTY BE IT RESOLVED by the Board of Supervisors of Roanoke I County, Virginia, as follows: 1. That on July 9, 1985, the Board held a public hearing on the sale and disposition of surplus real estate pursuant to the provisions of Section 15.1-262 of the Code of Virginia, 1950, as amended; and 2. That B. V. Nininger submitted a written offer dated July 9, 1985, for a 45-day option to purchase said real estate for the amount of $35,000.00. The purpose of the option is for the optionee to make necessary structural inspections and to compile cost data to effect renovation of this structure for a child care center. A good faith $300.00 deposit is provided with this offer; and 3. That the County Administrator is authorized to I execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-125.H ACCEPTING THE DONATION OF WATER AND SEWER LINES INSTALLED WITH THE DEVELOPMENT OF BEVERLY HEIGHTS NORTH, SECTION 4, AND AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY AUTHENTICATE SUCH ACCEPTANCE AS MADE AND PROVIDED BY LAW I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the offer to donate the water and sewer lines installed with the development of Beverly Heights North, Section - ~ ~ July 23, 1985 047 4, to the Board of Supervisors of Roanoke County, be, and hereby is accepted; and I 2. That upon receipt of a duly execute deed upon a form approved by the County Attorney from the developers, the County Administrator is hereby authorized to authenticate the acceptance thereof as made and provided by Section 15.1-286 of the 1950 Code of Virginia, as amended. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-125.I ACCEPTING THE DONATION OF A DRAINAGE EASEMENT ACROSS PROPERTIES OF JOHN W. BRYANT, SR. AND JOHN W. BRYANT, JR. IN CONNECTION WITH THE BIG HILL WATER LINE I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That during construction of the access road serving the water storage tank for the Big Hill Water Line Project, it was deemed necessary to install several culvert pipes to handle the runoff from the road; and 2. That the offer of John W. Bryant, Sr. and John W. Bryant, Jr. to donate this drainage easement to the Board of Supervisors of Roanoke County be, and hereby is accepted; and 3. That upon receipt of a duly executed deed upon a form approved by the County Attorney, the County Administrator is hereby authorized to authenticate the acceptance thereof as made and provided by law. I On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-125.J AMENDING RESOLUTION NO. 85-89 ESTABLISHING A CLASSIFICATION PLAN FOR FISCAL YEAR 1985-86 - ~ "..- 048 July 23, 1985 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution No. 85-89 establishing a classification I plan for fiscal year 1985-86 be, and hereby is, amended as follows: Grade 18 Code Title Dept. No. Emp. SAe~ifff¥e~~A & Fa1fti~y Se~viees 5 - 8~~ ¥e~~A & Fa1fti~y Se~viees effiee~ 822 Youth & Family Services Officer Sheriff/Policing & Investigation 6 Grade 20 Code Title Dept. No. Emp. SAe~ifff¥e~~A & Fa1fti~y Se~viees ~ - 8~6 ¥e~~A & Fa1fti~y Se~viees Se~~eafl~ 826 Youth & Family Services Sergeant Sheriff/Policing & Investigation o I 2. That this amendment shall be in full force and effect from and after its passage. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw NAYS: None ABSENT: Supervisor Minter IN RE: REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES 1. Industrial Development Authority - Tim Gubala, Superintendent of the Department of Development, presented a resolution to approve a bond issuance for construction and equipment of a five story addition to Tanglewood Holiday Inn. RESOLUTION 85-126 APPROVING THE ISSUANCE OF IDA BONDS FOR C & B ASSOCIATES I Supervisor Nickens moved to approve the prepared resolution. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: t--- .... ~ July 23, 1985 rJ tx .¡:' 9'," 'It;) '7l WHEREAS the Industrial Development Authority of Roanoke County, Virginia (the Authority), has considered the application I of C & B Associates, a Virginia general partnership of which Aylett B. Coleman and Fred P. Bullington are the general partners (the Company), P. O. Box 92, Roanoke, Virginia 24022, requesting the issuance of the Authority's industrial development revenue bond in an amount estimated at $8,000,000 (the Bond) to assist in the financing of the Company's construction and equipping of a five-floor, 96-room addition to its existing Holiday Inn Hotel at 4368 Starkey Road, SW, Roanoke, Virginia 24018 (the Facility) and refunding of the outstanding principal balance under the Authority's $3,500,000 Industrial Development Bond issued December 17, 1980 (the Prior Bond), (the Project) at 4368 Starkey Road, SW, in Roanoke County, Virginia, and has held a public I hearing thereon on July 16, 1985. WHEREAS, Section 103(k) of the Internal Revenue Code of 1954, as amended, provides that the governmental unit having jurisdiction over the issuer of industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of Roanoke County, Virginia (the County), the Project is to be located in the County, and the Board of Supervisors of RoanokeCounty, Virginia, constitutes the highest elected governmental officials of the County; and WHEREAS, the Authority recommends that the Board of I Supervisors approve the issuance of the Bond; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bond, subject to the terms to be agreed upon, and a certificate of the public hearing have been filed with the Board of Supervisors; - ~ ~ 050 July 23, 1985 BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board of Supervisors approves the issuance of I the Bond by the Authority for the benefit of the Company, as required by Section 103(k), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bond, as required by Section 103(k), does not constitute an endorsement to a prospective purchaser of the Bond of the creditworthiness of the Project or the Company, and, as required By §15.1-1380 of the Code of Virginia of 1950, as amended, the Bond shall provide that neither the County nor the Authority shall be obligated to pay the Bond or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and neither the faith nor credit nor the taxing power of the Commonwealth, the County, or the Authority shall be pledged thereto. I 3. This Resolution shall take effect immediately uponits adoption. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw NAYS: None ABSENT: Supervisor Minter Mr. Gubala also presented a resolution requesting funds from the state Reserve for the IDA bond funds for 1985 for Fralin & Waldron Office Park and C & B Associates. Supervisor Nickens moved to approve the prepared resolution. RESOLUTION 85-127 REQUESTING INDUSTRIAL DEVELOPMENT BOND FUNDS FROM THE STATE RESERVE AND AUTHORIZING THE ACTING COUNTY ADMINISTRATOR TO EXECUTE THE APPLICATION THEREFOR I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following requests for funds from the State Reserve for Industrial Development Authority bond funds for the 1985 calendar year be, and the same hereby are, approved: ----- ~ ~ ,( " ~~"~ ~ l July 23, 1985 Fralin & Waldron Office Park up to $1,400,000 up to $4,500,000 C & B Associates I 2. That the Acting County Administrator is authorized to execute the application for such requests from the State Reserve. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw NAYS: None ABSENT: Supervisor Minter 2. Health Department - Dr. Nancy Welch, presented the second quarterly newsletter of the Health Department to the Board. 3. Animal Control Division - Chairman McGraw directed Mr. Lowell Gobble, VPI & SU Extension Agent to set up a committee to work on the poultry ordinance. Supervisor Nickens requested that the ordinance read "roaming at large" instead of being so I specific. Supervisor Burton moved to table this issue until after Executive Session. The motion carried by a unanimous voice vote. 4. Fire and Emergency Services Division - Mr. Mahoney, County Attorney and Acting County Administrator, reported that Bonnie Newlon and Mr. Gentsch are presently working on the public facilities master plan. Mr. Fuqua, Fire and Emergency Services Coordinator, reported that the public service center is the best area for the training program since the smoke will rise away from housing areas. Supervisor Burton reported that she is opposed to the site since the master plan has not been completed. Mr. Fuqua reported to the Board that the funds allocated must be used by July 1986 and that after the Board approves the site, they still I must appear before the State Fire Board at their quarterly meeting. Mr. Mark Light, Training Director, and Mr. Fuqua presented the schematic design. Supervisor Nickens requested that this training site be included in the Master Plan. ----- ~ ,.,.. ,1n~, 5'" 2'" o July 23, 1985 Supervisor Nickens moved to approve alternative 1 of the staff's recommendation. RESOLUTION 85-124 DIRECTING THE USE OF FIRE PROGRAM FUNDS AND DEDICATING LAND FOR REGIONAL TRAINING CENTER I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the General Assembly has recently adopted legislation that would provide funding to localities for the construction of a regional training center, or for the purchase of fire fighting equipment, or protective clothing, or for educational and training purposes, and WHEREAS, the Comprehensive Plan identifies the need to provide a training center for fire and rescue personnel at the Public Service Center site, and WHEREAS, the Roanoke County Fire Chiefs Board supports NOW, THEREFORE, the Board of Supervisors hereby I the use of fire program funds to construct said training center. resolves as follows: 1. That 6.075 acres of real estate at the Public Service Center is hereby dedicated for the use of a regional training center, and 2. That fire program funds to be allocated to Roanoke County shall be expended for the construction costs of said regional training facilities, and 3. That the State Fire Board is requested to authorize and approve this location and these facilities for a regional training center for emergency services. On motion of Supervisor Nickens and the following recorded vote: I AYES: Supervisors Burton, Brittle, Nickens, and McGraw NAYS: None ABSENT: Supervisor Minter Mr. Fuqua also presented a prepared resolution authorizing the County to participate in a water line extension f-- ~ -~ July 23, 1985 ,~', ~ r... !:' ¡" I',' ij.,', .. ,- ~\!> ~f t....Jf' :"...' in and along Terminal Road to provide fire protection. Supervisor Brittle moved to approve the prepared resolution. I RESOLUTION 85-128 AUTHORIZING THE COUNTY OF ROANOKE TO PARTICIPATE IN A CERTAIN WATER LINE EXTENSION IN AND ALONG TERMINAL ROAD BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County of Roanoke be, and hereby is, authorized and directed to participate in a certain water line extension in and along Terminal Road in Roanoke County at a cost to Roanoke County not to exceed $10,550.00 without additional authorization of the Board; and 2. That the County's participation in the construction of said water line be, and hereby is, expressly conditioned upon participation in said project by the following: I Plantation Pipeline Company Shell Oil $ 5,150 5,150 5,150 10,550 Marathon Oil Roanoke County Total $26,000 That the County Administrator be, and hereby is, authorized to execute the necessary documents to proceed with the Terminal Road water line extension, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Brittle and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw I NAYS: None ABSENT: Supervisor Minter 5. Department of Public Facilities - John Hubbard, Superintendent of the Department of Public Facilities, presented the policy on curbside refuse collection. Supervisor Nickens suggested adopting a policy not to pick up big items such as - ~ r- 054 July 23, 1985 refrigerators, etc. Supervisors Burton and Nickens requested that the green boxes not be eliminated. In case of bad weather, the citizens can use these if trash service cannot get through. 6. Department of Development - No Report. 7. Personnel Department - No Report. 8. Department of Fiscal Management - No Report. I 9. County Attorney - Mr. William Strickland of McGuire, Woods & Battle, reported on the legal implications and deadlines concerning the bond referendum. Mr. Jim Strickland of Hayes, Seay, Mattern & Mattern, reported to the Board on the engineering of the West County Reservoir. Mr. Mahoney also discussed the alternative for disposition of surplus real estate and procedure for bidding. Supervisor Nickens requested two exposures to the public not including the legal ad. The Board suggested the following I procedure: Legal Notice Submission of written proposal Board discuss during Executive Session Present at public hearing Mr. Mahoney also presented a more detailed outline of the possible forms of governmental structure as requested earlier by Supervisor Minter. Supervisor Nickens requested that staff send a copy of this report to George Nester, Town Manager of vinton. IN RE: EXECUTIVE SESSION Supervisor Nickens moved to go into Executive Session I pursuant to the Code of Virginia 2.1-334 (a) (6) at 5:05 p.m. The motion carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor Nickens moved to return to Open Session at 5:35 p.m. The motion carried by a unanimous voice vote. ~- ~ r.;, - '"" ~J 'l} July 23, 1985 IN RE: RECESS I Chairman McGraw called for a dinner recess at 5:35 p.m. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 7:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman, Steven A. McGraw; Vice Chairman, Athena E. Burton, Supervisors Alan H. Brittle and Harry C. Nickens MEMBERS ABSENT: Supervisor Gary J. Minter IN RE: OPENING CEREMONIES The invocation was given by the Rev. Bob Alderman, Shenandoah Baptist Church. The Pledge of Allegiance was recited I by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, AND AWARDS Chairman McGraw presented a Resolution of Appreciation and a framed seal of Roanoke County to Elizabeth Harvey for thirty years of service to the Town of vinton as Treasurer. Supervisor Nickens moved to approve the prepared resolution. RESOLUTION 85-129 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ELIZABETH HARVEY FOR THIRTY YEARS SERVICE TO THE TOWN OF VINTON, ROANOKE COUNTY WHEREAS, Elizabeth Harvey was first employed as the Treasurer by the Town of Vinton, Roanoke County in February, 1956, and has faithfully served in that capacity until present; I and WHEREAS, she has also served the citizens of Vinton as a member of the Building Committee for the new Vinton Municipal Building during 1981; and f-- ~ ·tJ 5 6, t,. " July 23, 1985 WHEREAS, she is currently serving the citizens of the entire Roanoke Valley as a member of the Fifth Planning District Commission. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its heartfelt appreciation and the appreciation of the citizens of Vinton to Elizabeth Harvey for her thirty years of capable, loyal and dedicated service to the Town of vinton as its Treasurer. I FURTHER, the Board of Supervisors does, on behalf of the citizens of vinton and all of Roanoke County, express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens and McGraw NAYS: None ABSENT: Supervisor Minter I IN RE: CITIZENS COMMENTS AND COMMUNICATIONS Ms. Angelica Lloyd, President of the Council of Community Services, appeared before the Board requesting funding. She reported that the state would be funding $75,000 in Southwest Virginia but it is up to the local governments to provide information and referral services to the citizens. Ms. Maryellen Perdue, Coordinator of Information and Referral Service, reported that she has made a formal request for funds in the amount of $3,400.00 through the Human Services Committee. Ms. Barbara Fasmacht, 5327 Canoe Circle, Salem, Virginia, 24153, President of the Cherokee Hills Association, requested that the Board apply for the roads in their subdivision to be included in the State Highway System. She reported that she has spoken with Mr. Hubbard, Superintendent of Public Facilities, who responded that the appraisals are nearing completion on what it would take to get the roads up to state standards. I - ~ ~ July 23, 1985 051 Mr. Hubbard reported that he has sent the Highway Department a request for cost estimates noting any easements or I additional right of ways prior to them accepting the road into the State System. After he receives the estimates, his staff will then prioritize the roads and will bring the priority list to the Board in the spring of 1986. IN RE: PUBLIC HEARINGS I Petition of The Bank of Virginia requesting rezoning to amend conditions to permit an entrance for a service road allowing ingress and egress to Virginia Route 419 and a sign not more than 75 square feet to be erected along Route 419 of a tract containing 1.4+ acres and located on the north side-of Virginia Route 419, approximately 350 feet + west of its intersection with Postal-Drive in the Cave Spring Magisterial District. The Planning Commission recommends approval. HELD OVER FROM JULY 9, 1985 APPROVED Mr. Jim Douthat, attorney for Bank of Virginia, reported that he has been unable to obtain an easement from the Postal Service. Supervisor Brittle reported that he had contacted Congressman Olin who contacted the Postal Service in Philadelphia. The Postal Service reported that there would be no changes because the plans have already progressed beyond that point. Supervisor Burton reported that she had contacted Senator Trible and received a report from the Post Office that they will not consider any changes in their plans for an additional road. Mr. Roger A. Lorden, 4390 Sheldon Drive, SW, Roanoke, I Virginia, representing the Cresthill Civic League, was present opposing this rezoning because of the effects it would place on their community. Supervisor Burton moved to approve the alteration to the site with the understanding that the frontage road will be dedicated, if needed, if the land that is now under option to the r I I I I -- 1 058 July 23, 1985 Post Office does not occur or if the Post Office agrees in that optioned land to allow an access easement that that will be exercised. FINAL ORDER I NOW, THEREFORE, BE IT ORDERED that the conditions applicable to the aforementioned parcel of land, which is a part of the property shown on the Roanoke County Tax Map as parcel 76.16-1-40 and recorded in Deed Book 1183, page 1238, and legally described below are hereby amended as hereinabove set forth. BEGINNING at a point on the northern edge of Virginia Route 419, said point being the southeastern corner of the property Westclub Corporation; thence with line of Westclub Corporation N. 41° 21' 00" E. 194.54 feet to a point; thence with a new division line through the property of Cave Spring Office Park, a Virginia general partnership S. 85° 14' 20" E. 208.75 feet to a point; thence S. 04° 45' 40" W. 252. 54 feet to a point on the northern edge of Virginia Route 419; thence with the northern edge of Virginia Route 419 and a curve to the left with an arch bearing of N. 72° 18' 49" W. a radius of 1488.15 feet and a chord distance of 347.37 feet to the place of BEGINNING. I BE IT FURTHER ORDERED that a copy of this order be transmitted to the Secretary of the Planning Commission and that he be directed to reflect that change on the Official Zoning Map of Roanoke County. AMENDED PETITION FOR AMENDEMENT OF CONDITIONS YOUR PETITIONER, The Bank of Virginia, respectfully files this amended petition pursuant to Chapter 21 of the Code of Roanoke County and in accordance with the Code of Virginia of 1950, as amended, and would respectfully show the following: I 1. The Petitioner has a contract to purchase the above-referenced parcel of land which is a part of a 12.265 acre tract being subdivided by the Owner, Cave Spring Office Park, a partnership. - ~ ~ July 23, 1985 -, (Å U5"~ 2. The property is presently zoned under the provisions of the ordinances of Roanoke County as B-1, Office and I Residential District, subject to certain conditions. 3. Your Petitioner, desires to have the 1.4+ acre parcel or property zoned as B-1, Office and Residential District, with amended conditions to allow the construction of a branch bank with ingress and egress directly onto Virginia Rout 419 and the placement of a sign on the 1.4+ acre parcel of land. 4. Your Petitioner desire that the conditions which were originally proffered for the 12.26 acre parcel be amended as to the 1.4+ acre - as that shown on Exhibit "All. parcel in order that conditions no. 1 and 2 read the Proffer of Condition attached hereto as 5. Your petitioner believes the amending of the conditions as to the 1.4± parcel of land will be in the best I interest of all concerned. WHEREFORE, your Petitioner respectfully requests that the Zoning Ordinance of Roanoke County be amended and that the conditions affecting the above-referenced 1.4+ acre parcel of - land be amended as requested herein. FURTHER, your Petitioner requests that this petition be referred by the Secretary to the Roanoke County Planning Commission for its consideration and recommendation. PROFFER OF CONDITIONS WHEREAS, Cave Spring Office Park, a Virginia general partnership is the owner of a parcel of land containing 1.4 ± acres of land, more or less, on the northerly side of Virginia I secondary route 419 more particularly described in Amended Petition for Amendment of Conditions filed in Roanoke County, Virginia; and WHEREAS, Petitioner, Bank of Virginia, has contracted to purchase the aforesaid parcel of land from the owner for the intended purpose of constructing a branch bank thereon; and ----- ~ "...- 06 () July 23, 1985 WHEREAS, the subject property is a portion of a 12.26 acre parcel of land, which was rezoned B-1, Office and Residential District, subject to certain conditions, by order entered December 22, 1981, a copy of which is attached hereto; and I WHEREAS, Bank of Virginia has petitioned that conditions 1 and 2 governing the 12.26 acre tract be amended as to the 1.4+ acre parcel of land which is the subject of the petition of the Bank of Virginia in order to allow Bank of Virginia to make a reasonable economic use of said property. NOW, THEREFORE, the undersigned does hereby proffer and agree that conditions no. 1 and 2 governing the 1.4+ acre parcel of land be amended as to that parcel to read as follows: 1. A street or entrance allowing ingress and egress to Virginia Route 419 adjacent to the existing median cut in Virginia 419 will be allowed to serve the 1.4+ acre parcel of land. I 2. A portion of the 1.4± acre parcel of land 45 feet in width extending along the existing right-of-way of Virginia Route 419 from a point approximately 75 feet from the easterly boundary at the 1.4± acre parcel of land to the westerly boundary of said parcel shall be reserved for dedication for public use as a service road from the 1.4± acre parcel of land westerly along and parallel to Virginia Route 419 to the intersection of McVitty Road and Virginia Route 419 at such time as the remaining right-of-way for the service road to McVitty Road is dedicated for public use by the intervening land owners. 3. A sign not more than 75 square feet will be allowed to be erected along Route 419 on the l.4± acre parcel of land. On motion of Supervisor Burton and the following recorded vote: AYES: Supervisors Burton, Brittle, and Nickens NAYS: Supervisor McGraw ABSENT: Supervisor Minter I f--- ~ ~ (~,t~;; U 'J .= July 23, 1985 IN RE: APPOINTMENTS I Supervisor Brittle moved to appoint Mike Lazzuri and Joseph Cronin to the Community Corrections Resources Board and Eileen Stulson to the Health Council, Southwest Virginia Health System Agency, Inc. The motion carried by a unanimous voice vote. IN RE: STOP THE CLOCK Supervisor Burton moved to stop the clock at 10:55 p.m. The motion carried by a unanimous voice vote with Supervisor Minter absent. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS I 1. Supervisor Burton - Inquired about input to the Justice Department on Anti-Trust matters. Paul Mahoney, County Attorney, reported that he has already responded to her earlier request. 2. Supervisor Brittle - No report. 3. Supervisor Nickens - Reminded the other Board members of the meeting on July 29, 1985, at the Marriott in the Regional Partnership Office. He also asked John Hubbard, Superintendent of the Department of Public Facilities, about the cemetaries on Vineyard Park Property. Mr. Hubbard reported that they would be cleaned in the fall per agreement with Mr. Vineyard. Supervisor Nickens directed staff to look into the feasibility of an access road to the Main Library off Berry Lane. I 4. Supervisor Minter - Absent. 5. Supervisor McGraw - Gave Airport Commission information to County Attorney, Paul Mahoney. Thanked Jim Harvey, Roanoke City Councilman, for prompting Roanoke City to discuss the E911 system with the County. He also requested that - ~ r 0(3 2 July 23, 1985 the first Board meeting in August be scheduled for bond information and government status only. IN RE: EXECUTIVE SESSION I Supervisor Burton moved to go into Executive Session pursuant to the Code of Virginia 2.1-334 (a) (1) (2) and (6). The motion carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor Nickens moved to return to Open Session at 1:05 a.m. The motion carried by a unanimous voice vote. Supervisor Brittle moved to approve the prepared resolution concerning the Deyerle claim. This resolution rescinds resolution 85-119. RESOLUTION 85-130 RESCINDING RESOLUTION NO. 85-119 AND AUTHORIZING A SETTLEMENT OF A CLAIM, DEYERLE ASSOCIATES, INC. I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution No. 85-119 adopted July 9, 1985, authorizing settlement of a claim, Deyerle Associates, Inc. be, and hereby is, rescinded; and 2. That the expenditure of $2,600.00 is hereby authorized to settle any and all claims or demands arising out of a real estate transaction involving Deyerle Associates, Inc. and 1.2 acres of real estate on Roanoke Street in the City of Salem; and 3. That the Acting County Administrator is authorized to expend said funds upon the execution of appropriate releases I from any and all parties making said claims or demands. On motion of Supervisor Brittle and the following recorded vote: AYES: Supervisors Burton, Brittle, Nickens, and McGraw NAYS: None ABSENT: Supervisor Minter - l u ~~ u July 23, 1985 IN RE: ADJOURNMENT I Supervisor Nickens moved to adjourn at 1:07 a.m. The motion carried by a unanimous voice vote. Av CZ,~~ I Chairman I