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HomeMy WebLinkAbout6/25/1985 - Regular , 82 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 June 25, 1985 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the third regularly scheduled meeting of the month of June, 1985. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 3:05 p.m The roll call was taken. MEMBERS PRESENT: Chairman Steven A. McGraw~ Vice-Chairman Athena E. Burton~ Supervisors Gary J. Minter, Harry C. Nickens, and Alan H. Brittle MEMBERS ABSENT: None IN RE: EXECUTIVE SESSION Supervisor Burton moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-334 (a), (1), (2), (4), and (6). The motion carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor Nickens moved to return to Open Session at 3:40 p.m. The motion carried by a unanimous voice vote. IN RE: WORK SESSIONS 1. Regional Geographic Information System - Mr. Rob Stalzer, Director of Planning, Department of Development, reported that the purpose of this plan is to facilitate planning 827 June 25, 1985 in Roanoke County and the Fifth Planning District area. He reported that when this system is in use, Roanoke County will be the only jurisdiction in the State with a microbased information system. Mr. Stalzer introduced Mr. Wayne Strickland of the Fifth District Planning Commission. Mr. Strickland estimated that it will take 3 1/2 man years to coordinate this project. He suggested that the County set a goal for one year with three crew AYES: NAYS: ABSENT: leaders and college students. The approximate costs for this system will be $55,000.00. Supervisor Nickens directed staff to look at financial implications for a 12 month study, two or three year period and look into acquiring funds from other localities. Staff to report back to Board on July 9, 1985. 2. Report on Recreation Donation Policy - Supervisor Burton stated that the wording under eligibility does not clearly identify a land donation as part of the possibilities and asked that it be included. She also felt that the wording under priority ratings regarding whether the project is an improvement to an existing facility or a new facility and improvements to an existing facility will receive priority over a new facility is not clear and asked that it be corrected. Supervisor Nickens moved to concur with staff policy and procedure for the donation agreement. The motion carried by the following voice vote: Supervisors Burton, Nickens, Brittle, and McGraw None Supervisor Minter 3. Report on Recreation Incentive Policy - Supervisor Burton requested that a statement be added regarding the matching funds being used until exhaustion of the budget for this project. She also requested that the report include whether the policy will include if the funds will be on a first come, first serve basis or will the staff wait until they get all their applications and then distribute the funds. Mr. Hubbard, 820 June 25, 1985 Department of Public Facilities, reported that the staff is currently using a first come, first serve basis. He has suggested to the staff that they investigate the policy of having all applications reviewed at the same time. Supervisor Nickens moved to concur with staff policy and procedure for the donation agreement. The motion carried by the following voice vote: AYES: Supervisors Burton, Nickens, Brittle, and McGraw NAYS: None ABSENT: Supervisor Minter 4. Park Master plan - John Hubbard and Gary Huff presented the proposed park master plan. The park master plan is a procedure to develop master plan for park sites and to look at needs assessed in the Comprehensive Plan. The Department of Public Facilities is currently working on concept designs for Duiguid's Lane, Burgess/Shindell, and the Vineyard park properties. Mr. Huff reported that the staff is working on the new sites first and that they are trying to involve the public as much as possible. A copy of the Master Plan is included in the packet of the Deputy Clerk. 5. Oral Report on Potential Uses for Property Adjoining the Roanoke County Administration Center - Ms. Bonnie Newlon, Department of Development, reported that after the study by the staff, they recommend that the Parks and Recreation Department be relocated to the Youth/Family Service building, to sell the modular house beside the Administration Center, and demolish the cinderblock building located beside the Administration Center. Staff recommended the sale and demolition of these two buildings because of the high cost associated in renovating these buildings. Staff also recommended that a master plan for the Administration site be prepared prior to any additional development or expenditures on this site. Supervisor Nickens moved that the Board approve the relocation of the 82\ June 25, 1985 current employees of the Youth/Family Services to the old Courthouse and the Parks and Recreation Department to occupy the old Youth/Family Services building, and to go ahead with the proposals on the modular building. The motion carried by the following recorded vote: AYES: Supervisors Minter, Burton, Nickens, Brittle, and McGraw NAYS: None IN RE: RECESS Chairman McGraw called for a dinner recess at 5:30 p.m. IN RE: CALL TO ORDER Chairman McGraw called the meeting to order at 7:10 p.m The roll call was taken. MEMBERS PRESENT: Chairman Steven A. McGraw~ vice Chairman Athena E. Burton~ Supervisors Harry C. Nickens and Alan H. Brittle MEMBERS ABSENT: Supervisor Minter IN RE: OPENING CEREMONIES John Chambliss, Superintendent of Fiscal Management, gave the invocation. The pledge of allegiance was recited by all present. IN RE: CONSENT AGENDA Supervisor Burton requested that Items 8 and 10 of the Consent Agenda be removed for discussion. Item 8 - Court Service Unit Advisory Council/Youth and Family Services Advisory Board - Supervisor Burton requested that the staff schedule a work session with Mike Lazurri to achieve further information about this Council. Item lO - Request of Appalachian Power for an Electric Line Easement through Stonebridge Park - Supervisor Nickens inquired why this cable is underground. Superintendent of Public - r83 June 25, 1985 Facilities, John Hubbard, reported that it was underground to avoid a drainage culvert. Supervisor Nickens moved to approve the Consent Agenda. RESOLUTION 8S-l09 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM B - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: I. That that certain section of the agenda of the Board of Supervisors for June 25, 1985, designated as Item B - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through l4, inclusive, as follows: l. Minutes of Meeting - May 7, 1985, May l7, 1985 2. Caseload report for the County of Roanoke Juvenile and Domestic Relations District Court Service Unit for the month of May, 1985. 3. Letter dated June 6, 1985 from Oscar K. Mabry, Department of Highways and Transportation approving addition of Spring Grove Lane from Tulip Lane to O.lO mile West of Tulip Lane to the Secondary System. 4. Announcement from Neal J. Barber, Department of Housing and Community Development announcing receipt of Roanoke County's application for a Community Improvement Grant. 5. Bid a. b. c. Committee Reports on the following: Uniforms, Fire and Sheriff - Contract renewal. Athletic lighting maintenance - Parks and Recreation. Fencing for five well lots d. Water meters - Annual contract. e. Paving - repair and patching - annual contract. f. Super soft solar salt. - Resolution. 6. Informational Report of items previously awarded by the Bid Committee. 7. Notification by the Government Finance Officers Association that the County of Roanoke's comprehensive annual financial report for the year ending June 30, 1984 has been awarded the Certificate of Conformance in Financial Reporting. 8 3 ..~~ \1 ; June 25, 1985 8. Report dated June 4, 1985 by Michael J. Lazzuri on the activities of the Court Service Unit Advisory Council/Youth and Family Services Advisory Board. 9. Letter dated June l3, 1985, from Oscar K. Mabry, Department of Highways and Transportation, approving the addition of Green Meadow Road to the Secondary System. 10. Request of Appalachian Power for an Electric Line Easement through Stonebridge Park. -Resolution 11. Request to declare Dwight Street as a rural addition. -Resolution 12. Request that the Virginia Department of Highways and Transportation accept certain roads in Pinkard Court as rural additions. -Resolution 13. Request to transfer $2,900 revenue into the line item Machinery and Equipment Replacement to cover the cost of the purchase of a scientific balance. 14. Request for approval to submit a Highway Safety Grant application to the Department of Transportation Safety. -Resolution 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens after deleting Items 8 and 10, and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, McGraw NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-l09.a ACCEPTING CERTAIN BIDS MADE TO ROANOKE COUNTY SET FORTH AS FOLLOWS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That those certain bids set forth as follows in the following words and figures be, and hereby are, accepted, upon all and singular the terms and conditions of the invitation to 4J: 3. ~.Þ o ¡;,,~ June 25, 1985 bid, the specifications of the County of Roanoke, the bidder's proposals, and the provisions of this resolution, to-wit: a. Contracts to furnish uniforms and accessories for the Sheriff's Department and Fire Department personnel as follows: i. Kay Uniforms ii. Sam's on the Market $20,600.00 4,500.00 b. Contract for service and maintenance of lights at twenty-one (21) Parks and Recreation locations - Southeastern Electrical Contractors, Inc. in an amount not to exceed $8,000.00 c. Contract for furnishing supplies, materials, equipment, and the installation of fencing for five (5) well properties - Hartwell Fencing Company in an amount not to exceed $ll,845.50. d. Contract for purchase of water meters in various sizes to be used by the Utility Division of the Department of Public Facilities - Neptune Water Meter Company in an amount not to exceed $46,836.00 without connectors and $52,441.25 with connectors. e. One year contract to repair and pave miscellaneous areas that have been damaged by water breaks - Fitzgerald's Asphalt and Sealing Company in an amount not to exceed $40,000.00. f. Contract for the purchase of super soft solar salt used by the Utilities Division of the Department of Public Facilities - Inland Products Company in an amount not to exceed $lS,S9S.20. 2. That the County Administrator is hereby authorized and directed to execute the necessary documents on behalf of Roanoke County upon a form approved by the County Attorney~ and 3. That all other bids are hereby rejected and the Clerk is directed to so notify such bidders and express the County's appreciation for the submission of their bids. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, McGraw NAYS: None ABSENT: Supervisor Minter RESOLUTION 8S-l09.b RESCINDING RESOLUTION 84-176 B. AND AUTHORIZING THE COUNTY OF ROANOKE TO EXECUTE A DEED OF EASEMENT GRANTING APPALACHIAN POWER COMPANY AN EASEMENT ACROSS THE COUNTY'S STONEBRIDGE PARK PROPERTY 3 rj¡l 8t June 25, 1985 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The the County of Roanoke be, and hereby is, authorized to grant a right-of-way and easement to Appalachian Power Company across the County's Stonebridge Park property; said easement being twenty (20') feet in width and running along the west side of Tulip Lane and being more particularly described on a plat prepared by Appalachian Power Company dated August 24, 1984; provided however, that the County of Roanoke shall incur no financial liability as a result of its execution of said deed of easement and said deed of easement to be otherwise approved as to form by the County Attorney; and 2. That the Chairman of this Board be, and hereby is, authorized and directed to execute the aforesaid deed of easement on behalf of the County of Roanoke. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Nickens, Brittle, McGraw NAYS: None ABSTAIN: Supervisor Burton ABSENT: Supervisor Minter RESOLUTION 8S-l09.c RECOMMENDING CERTAIN STREETS, HIGHWAYS AND ROADS LOCATED IN ROANOKE COUNTY BE TAKEN BY THE STATE DEPARTMENT OF HIGHWAYS AND TRANSPORTATION AS RURAL ADDITIONS AS MADE AND PROVIDED BY LAW BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a certain portion of a certain streets known as Valley Avenue and Washington Road in the pinkard Court Subdivision situate in the Cave Spring Magisterial District beginning 0.02 miles southwest of Route #878, extending southwest 0.05 miles on Valley Avenue to Washington Road, continuing on Washington Road 0.12 miles southeast to Summit Avenue, and a 16-foot long turn around in the right-of-way of Summit Avenue is --, 8 3 ß .-} June 2S, 1985 hereby recommended as a rural addition pursuant to Section 33.1-72.1 (Cl) of the 1950 Code of Virginia, as amended~ and 2. That a certain portion of a certain street known as Dwight Street and a dedicated turn around in the Dwight Hills Subdivision situate in the Catawba Magisterial District including a previously dedicated SO-foot right-of-way that runs from Route 1818, 0.02 miles to the northwest is hereby recommended as a rural addition pursuant to Section 33.1-72.1 (Cl) of the 1950 Code of virginia, as amended. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, McGraw NAYS: None ABSENT: Supervisor Minter RESOLUTION 85-l09.d APPROVING THE SUBMISSION OF A CERTAIN GRANT APPLICATION BY THE ROANOKE COUNTY SHERIFF'S DEPARTMENT AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE THE NECESSARY DOCUMENTS FOR THE GRANT APPLICATION BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Highway Safety Grant application submitted by the Roanoke County Sheriff's Department to the Department of Transportation Safety for the following project be, and hereby is, approved: a) Project to provide funds for the purchase of C.B. radios for the Sheriff's Department to allow communication with the local citizen's band organizations, called the Radio Emergency Associated Citizens Teams (R.E.A.C.T.), in an effort to identify and remove from the highway impaired drivers. 2. That the County Administrator be, and hereby is, authorized to execute the necessary documents for this grant application. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, McGraw - 83~ t.. June 2S, 1985 NAYS: None ABSENT: Supervisor Minter RESOLurION NUMBER 85-113 On rrotion made by Supervisor Nickens, the General Appropriation Resolution o Rœ.noke County, virginia, adopted June 14, 1983, be, and is the same hereby aI ~nded as follows to becane effective imœdiately: llDŒASE (DECREASE) D S(:I-< I PTION ACCOUNT NUMBER C ass: F'1 nd : o ject: Revenues Environmental Control Fund Grant - U. S. Government 11-5-33010-00000 $2,900 C ass: E'1 nd: D pt.: o ject: Expenditures Environmental Control Fund Air Pollution Control Machinery & Fquip:nent - Replace 11-6-08201-70011 2,900 Tc appropriate additional state aid to be used to purchase rronitoring equipnent. o rrotion of Supervisor Nickens and the following recorded vote: A ES: Supervisors Burton, Nickens, Brittle, McGraw Ni YS: None AJ SENr: Supervisor Minter IN RE: PROCLAMATIONS, RESOLUTIONS, AND AWARDS Chairman McGraw presented a resolution congratulating 4-H members and brother and sister, Mary C. Harris and Robert M. Harris, for exhibiting the grand champion and reserve champion steers at the Roanoke Area Junior Livestock Show. Supervisor Nickens moved to approve the prepared resolution. RESOLUTION 85-ll0 CONGRATULATING 4H MEMBERS AND BROTHER AND SISTER, MARY C. HARRIS AND ROBERT M. HARRIS, FOR EXHIBITING THE GRAND CHAMPION AND RESERVE CHAMPION STEERS AT THE ROANOKE AREA JUNIOR LIVESTOCK SHOW WHEREAS, Mary C. Harris did exhibit the Grand Champion steer at the 1985 Roanoke Area Junior Livestock Show held May 8 and 9 and that her steer was also awarded first place in the carcass show; and WHEREAS, Robert M. Harris exhibited the Reserve Grand - Champion at the same show; and rsn,V I ~ . June 25, 1985 WHEREAS, these events are a reversal of the 1982 show when Robert exhibited the Grand Champion and Mary exhibited the Reserve Champion steer; and WHEREAS, both of these Roanoke County residents who have over sixteen years combined 4H experience will represent the county at the Virginia State Fair in September. NOW, THEREFORE, the Board of Supervisors of Roanoke County recognizes and congratulates both Mary and Robert on their individual accomplishments recognizing the skill, dedication and hard work required for such achievement and wishes them success in representing Roanoke County at the Virginia State Fair. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, McGraw NAYS: None ABSENT: Supervisor Minter Chairman McGraw Robert Harris. presented the resolution to Mary and Chairman McGraw presented the "All Fools Day" trophy to the media. The media defeated the Roanoke County Board of Supervisors in a softball game at the Roanoke County Employees' picnic. IN RE: CITIZENS COMMENTS AND COMMUNICATIONS Mr. Rick Harvey was present requesting the Board to study the extension of roads that will be built through an additional 8 acres so that Meadewood Drive can be connected into the State Highway System. This is the only way the citizens in the Meadewood Subdivision will be able to get their roads in the State Highway System. Supervisor Burton expressed to Mr. Harvey that the County does not want to become involved in building roads. Supervisors Nickens suggested that staff look at the cost of where road ends to Meadewood then see if a potential buyer of other property or AMP might be willing to share the costs. 837 June 25, 1985 Supervisor Nickens moved to refer this matter to staff to evaluate costs and alternatives. The study is to include the feasibility of obtaining industrial access funds, what will be built regarding road access, and a review of the County's original agreement with the residents of the Meadewood subdivision. The motion carried by a unanimous voice vote. Mr. William E. Bowling, 6354 North Barrens Road, Roanoke, Virginia, requested that the Board look into the lack of a proper sewer system for the Belle Haven subdivision. The Board directed John Hubbard, Superintendent of Public Facilities to proceed with a poll in that neighborhood to see if the residents are interested in hooking up to the County system. IN RE: PUBLIC HEARINGS Public Hearing on ordinance to increase the salaries of members of the Board of Supervisors of Roanoke County, pursuant to Section 14.1-46.01:1. APPROVED There was no one present in opposition. Supervisor Brittle moved to approve the prepared ordinance. ORDINANCE 85-lll TO INCREASE THE SALARIES OF MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, PURSUANT TO SECTION 14.1-46.01:1 WHEREAS, Section l4.1-46.01:l of the Code of Virginia, 1950, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of board members to be $6,900, and further, has established the additional annual compensation for the chairman of the board to be $1,800, and for the vice chairman of the board to be $l,200; and ~, June 25, 1985 838 WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5) percent. NOW, THEREFORE, IT IS HEREBY ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of five (5) percent pursuant to the provisions of Section l4.l-46.0l:l of the Code of Virginia, 19S0, as amended. The new annual salaries shall be $7,245 for members of the Board. In addition the chairman of the Board will receive an additional annual sum of $l,800 and the vice chairman of the Board will receive an additional annual sum of $l,200. This ordinance shall take effect July l, 1985. On motion of Supervisor Brittle and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, McGraw NAYS: None ABSENT: Supervisor Minter Joint Public Hearing with the Planning commission to receive citizen comments on Community Facilities Plan and the Land Use Plan portions of the Comprehensive Development Plan. APPROVED Mr. Rob Stalzer, Director of Planning, Department of Development, presented the Comprehensive Plan to the Board and the Planning Commission in three components: land use, transportation, and community facilities. He reported that the county's population increased 35 percent (35%) between 1970 and 1980 and the estimated population for the year 2003 will be lOO,OOO to l05,000. Mr. Stalzer presented the Land Use Map. Mr. Lee Eddy moved to approve and recommend to the Board of Supervisors the Future Land Use Plan. The motion was seconded by Donald R. Witt. The motion carried by a unanimous roll call vote. 83 June 25, 1985 Mr. Stalzer also presented the Matrix map which will be used as a decision making tool. Mr. Tom Hufford moved to approve the Matrix map. The motion was seconded by Donald R. Witt. The motion cárried by a unanimous roll call vote. The Community Facilities Plan was also introduced. This plan is a formation of the active steps for the community facilities development and begins to outline the CIP strategy. Mr. Donald R. witt moved to approve the Community Facilities Plan The motion was seconded by Mr. Lee Eddy. The motion carried by a unanimous roll call vote. The Land Use Plan was described as detailing the purpose of the Land Use Plan and how it will work. Mr. Tom Hufford moved to approve the Land Use Plan. The motion was seconded by Mr. Lee Eddy. The motion carried by a unanimous roll call vote. Mr. Donald R. witt moved for the Planning Commission to adjourn. The motion was seconded by Mr. Tom Hufford. The motion carried by a unanimous roll call vote. Mr. J. R. Jones of the Planning Commission commended the Planning staff on their excellent efforts and results in developing the Comprehensive Plan. The following persons spoke to the Board concerning the Comprehensive Plan: 1. Mr. Steve Strauss, representing Roanoke Valley Homebuilders Association. He and the Association are very glad to see the Comprehensive plan and encourage the Board to approve it. 2. Mr. Donald Wolthuis, representing the Greenhill Community Association, commended the Planning staff for their efforts in helping the citizens of this area solve their problems. 3. Mr. Scott Large, representing the Greenhill Community Association, commended the efforts of the Planning June 25, 1985 84 Department and is very pleased with the redesignation to development of their area. 4. Ms. Helen Smythers, Re-ional Planner with the Fifth Planning District Commission, reported that her staff has reviewed the Comprehensive Plan and feels that the Board would be doing the County a great favor if they approve this plan. 5. Mr. Wayland Winstead, a concerned citizen, expressed his support of the Comprehensive Plan. 6. Ms. Paula Winstead, Chairman of the Roanoke County Library Board, and Mr. George Garrettson, Roanoke County Director of Libraries, also expressed their support of this Plan. 7. Mr. Bob Peckman also supported the Land Use Plan. 8. Sheriff o. S. Foster expressed his support in the area of law enforcement. 9. Mr. Bob Bowman, Regional Partnership, commended the County, the County staff, the Planning Commission, on their efforts in developing the Comprehensive Plan. 10. Mr. Bayse Wilson, Superintendent of Roanoke County Schools, also expressed his support of the Comprehensive Plan. Supervisor Burton moved to adopt the Comprehensive Plan as presented. The motion carried by the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, and McGraw NAYS: None ABSENT: Supervisor Minter Petition of Appalachian Power Company for a Special Exception Permit to place a mobile home on a one acre leased parcel to be occupied by Hubert J. Lester, located on the west side of State Route 649 approximately .33 miles from the intersection of State Route 639 and 649 in the Catawba Magisterial District. APPROVED Mr. Lester was present to answer any questions the Board might have. Mr. McGraw reported to Mr. Lester that his public hearing was not on the agenda since a letter was sent to 84 June 25, 1985 him to appear on the wrong date. The letter sent to Mr. Lester advised him to appear at the June 25, 1985, Board meeting instead of July 9, 1985, Board meeting. Mr. Gubala reported that he has heard no opposition from citizens in that area. Mr. Mahoney reported that his concern is that a citizen might want to speak against the public hearing. Mr. McGraw ruled to proceed with the hearing since no one was present in opposition on June ll, 1985. Mr. Dean Price, representing Appalachian Power, was also present to answer questions of the Board. Mr. Price informed the Board that he signed the petition on behalf of Appalachian. The land is being leased to Mr. Lester from Appalachian since he needs to be close to Mrs. Baker who lives on the adjoining property. Supervisors Nickens, McGraw, and Burton expressed a concern about granting a special exception permit on leased land. Mr. Brown reported that he wants to place the trailer on this land so he will be able to care for Ms. Baker (his sister-in-law). He reported that she is not totally disabled but needs attention due to her age. Supervisor Nickens moved to grant the special exception permit. That in July, 1987, the County will administratively review the situation and make a decision at that time on the eligibility of the trailer to remain at this location. Supervisor Nickens called for questions on the motion. The motion carried by the following recorded vote: AYES: Supervisors Nickens, Brittle, and McGraw NAYS: None ABSTAINED: Supervisor Burton ABSENT: Supervisor Minter IN RE: APPOINTMENTS 842 June 25, 1985 Supervisor Brittle nominated Mrs. May Johnson to the Transportation and Safety Commission. Supervisor Nickens agreed to serve a 1 year term on the Fifth Planning District Commission; Supervisor Burton agreed to serve a 1 year term on the Fifth Planning District Commission~ Supervisor Brittle agreed to serve a 2 year term on the Fifth Planning District Commission~ and Mr. Lee Eddy was nominated to serve for a 3 year term on the Fifth Planning District Commission Supervisor Nickens moved to approve all of the above nominations. The motion carried by a unanimous voice vote. IN RE: REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES l. Industrial Development Authority - Tim Gubala, Superintendent of the Department of Development, presented a request for industrial development bonds by F & W Office Park. Mr. Beavers, of Fralin & Waldron, was present to answer any questions the Board might have. Supervisor Nickens moved to approve the request. RESOLUTION 8S-l03 AUTHORIZING THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS FOR THE CONSTRUCTION OF THE F & W OFFICE PARK WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the Authority) has considered the application of F & W Office Park, a general partnership, (the Purchaser) requesting the issuance of one or more of the Authority's industrial development revenue bonds or notes in an amount not to exceed $1,400,000 (the Bonds) to assist in the financing of the construction and equipping of an office facility for rent to commercial tenants (the Project), which facility shall be located on the north side of Penn Forest Boulevard and the west side of the N & W Railway right-of-way, one block east of Penn Forest Boulevard/Chaparral Drive, SW intersection, in the County of Roanoke, Virginia, and will be owned and operated by the Purchaser, and has held a public hearing thereon; and 843 June 25, 1985 WHEREAS, it has been requested that the Board of Supervisors of Roanoke County, virginia (the Board) approve the financing of the Project and the issuance of the Bonds, and such approval is required for compliance with Section l03(k) of the Internal Revenue Code. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That Board approves the financing of the Project and the issuance of the Bonds by the Authority for the benefit of the Purchaser, as required by Section 103(k) of the Internal Revenue Code, to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by said Section l03(k), does not constitute an endorsement of the Bonds, the creditworthiness of the Purchaser or the financial viability of the Project. The Bonds shall provide that neither the Commonwealth of Virginia (the Commonwealth) nor any political subdivision thereof, including the County of Roanoke (the County), and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and receipts pledged therefor and that neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, McGraw NAYS: None ABSENT: Supervisor Minter 2. Personnel - Keith Cook, Director of personnel, and John Chambliss, reported on the health insurance proposals for .844 June 25, 1985 the Roanoke County employees. Mr. Chambliss reported that he had received bids from Blue Cross/Blue Shield of Virginia and Blue Cross/Blue Shield of Southwestern Virginia. Staff recommended that the Board approve the proposal of Blue Cross/Blue Shield of Virginia. Th-y proposed a $44.22 rate for the single plan and $ll4.94 rate for the family plan. Supervisor Nickens moved to approve the prepared resolution. RESOLUTION 8S-l04 ACCEPTING A CERTAIN PROPOSAL FOR GROUP HEALTH INSURANCE FOR COUNTY EMPLOYEES OF ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: l. That that certain proposal of Blue Cross-Blue Shield of Virginia for group health insurance beginning July l, 1985, for a one year period, upon all the terms and conditions of the request for proposals, the proposals submitted, and the provisions of this resolution, be, and the same hereby is, accepted~ and 2. That the County Administrator is hereby authorized and directed to execute the necessary documents on behalf of Roanoke County, all to be upon form approved by the County Attorney~ and to negotiate the optional renewal of this contract for two successive one year periods at rates and terms mutually agreed upon~ and 3. That the total contract for 1985-86 shall not exceed $44.44 per month for employee only coverage and $llS.42 for family coverage, based on the actual number of subscribers per month during the contract period~ and 4. That the working capital deposit shall be $40,000~ and that the run-out expenses from the 1984-85 contract period in the amount of $7l,3l4 shall be paid from the accumulated IBNR premium collected in the 1984-85 premium structure; and 5. That all other proposals for this group health insurance are hereby rejected and the Clerk is directed to so 'l 84 June 25, 1985 notify such proposers and express the County's appreciation for the submission of their proposals. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Brittle, McGraw NAYS: None ABSTAIN: Supervisor Nickens ABSENT: Supervisor Minter Keith Cook also presented the Classification and Pay Plan revisions. After discussion, Supervisor Burton moved that the staff's recommendations be accepted with the exception of the request of the Clerk of Circuit Court and that the position of Court Reporter and Transcriber be approved and that the appropriate resolution be amended to show this change. RESOUJrION 85-l05 AMENDIOO RESOLUTION NO. 85-89 ESTABLISHING A CLASSIFICATION AND PAY PLAN FOR THE 1985-86 FISCAL YEAR BE IT RESOLVED by the Bœ.rd of Supervisors of Rœ.noke County, Virginia, as follows: 1. That Resolution No. 85-89 be amended as follows: Grade l4 Code Title Dept. No. Frop. Deputy Clerk/Recorder Clerk of Court 1 2. That this amendment shall be in full force and effect from and after July 1, 1985. On motion of Supervisor Burton and the following recorded vote: AYES: Supervisors Burton, Brittle, and McGraw NAYS: Supervisor Nickens ABSENT: Supervisor Minter 3. Department of Public Facilities - John Hubbard, Superintendent of the Department of Public Facilities, presented a resolution to accept the donation of land for dedication of an - 84 June 25, 1985 easement from Eaton Corp. and Trent Development. Supervisor Nickens moved to accept the donation of the land for dedication of an easement. RESOLUTION 85-l02 ACCEPTING THE DONATION OF LAND FOR DEDICATION OF AN EASEMENT FROM EDEN CORPORATION AND TRENT DEVELOPMENT COMPANY, INC. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: I. That the offer of Eden Corporation and Trent Development Company, Inc. to donate land for dedication as an easement for the Burlington Heights Water Line Extension Project be, and hereby is, accepted~ and 2. That upon receipt of a duly executed deed upon a form approved by the County Attorney from Eden Corporation and Trent Development Company, Inc., the County Administrator is hereby authorized to authenti~ate the acceptance thereof as made and provided by Section l5.l-286 of the 1950 Code of Virginia, as amended. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, and McGraw NAYS: None ABSENT: Supervisor Minter 4. Department of Development - No Report. s. Department of Fiscal Management - Superintendent of Fiscal Management, John Chambliss, presented a closeout appropriation resolution for the Board's approval. Supervisor Nickens moved to approve the resolution but directed that future adjustments be brought to the Board in advance. Resolution Number 85-l06 On rrotion made by Supervisor Nickens, the General Appropriation Resolution þf Rœnoke County, Virginia, adopted June 14, 1984 be, and is the same hereby Funended as follows to becane effective as of the date of the adoption of this ~esolution. INCREASE (DOCRFASE) )FSCRIPTION ACCOUNr NUMBER ''-II IIYIl"'lrlK ~lass : ExPenditures - Û..· 47 \~, 0 June 25, 1985 Fund: General Dept. : County Assessor Object: Professional Services 03-6-0l2l0-30020 $ 20,000 l) Part-Time Help 03-6-01210-10030 20,000 2) FICA - Employer's Contribution 03-6-0l2l0-200l0 l,410 2) Printed Forms 03-6-0l2l0-3006l 4,000 3) Postage 03-6-0l2l0-520l0 l,OOO 3) Dept. : Fire Object: Motor Vehicle - Replace 03-6-0320l-7005l 24,304 4) Repairs - Fire Apparatus 03-6-0320l-30046 l5,000 5) Tires, Tubes, Parts 03-6-0320l-S4080 6,000 5) Gas, Oil, Grease 03-6-0320l-54084 4,700 5) Dept. : Carmissioner of the Revenue Object: Professional Services 03-6-01209-30020 50,000 6) Dept. : Planning and Zoning Object: Salaries 03-6-08l06-l00l0 15,996 7) FICA - Employer's Contribution 03-6-08l06-20010 l,l28 7) VSRS - Employer's Contribution 03-6-08106-20020 l,860 7) HI - Employer's Contribution 03-6-08106-20050 504 7) LI - Employer's Contribution 03-6-08l06-20060 161 7) Dept. : Developnent Review Object: Salaries 03-6-08l00-l00l0 15,996) 7) FICA - Employer's Contribution 03-6-08100-20010 1,128) 7) VSRS - Employer's contribution 03-6-08l00-20020 l,860) 7) HI - Employer's Contribution 03-6-08100-20050 S04) 7) LI - Employer's Contribution 03-6-08l00-20060 161) 7) Dept. : Employee Benefits Object: Workmen's Canpensation 03-6-09l02-20ll0 248,8l0 ( 8) Termination Pay 03-6-09102-20140 l2,000 ( 9) Reserve for New positions 03-6-09l02-l00l5 (120,000) (lO) Dept. : Insurance Object: Miscellaneous Insurance 03-6-09103-53100 25,000 8) General Liability 03-6-09l03-S3080 27,000 8) Dept. : Treasurer Object: Repairs - Office Fquipnent 03-6-0l2l3-30041 6,000 (ll) Dept. : Elections Object: Postage 03-6-0l300-52010 1,250 (l2) Confinement/Care of Prisoners Capital OUtlay - state Funds 03-6-0330l-70l00 5,000 (l3) Econanic Developnent Part-Time Help 03-6-08105-10030 10,000 (14) FICA - Employer's Contribution 03-6-08l05-200l0 2,000 (l4) Pool Car 03-6-08105-40030 l,OOO (l4) Postage 03-6-08l05-520l0 7,000 (l4) County Administrator Public Information 03-6-0l20l-3007l l5,000 (l4) Transfer to School Sale of School Property 03-6-093l7-903l7 167,000 (l5) Transfer to Capital 03-6-093l6-90016 178,60l (l7 2l) Unappropriated Balance 03-6-99999-99999 (l77,075) June 2S, 1985 ~ 848 Class: Fund: Object: Class: Fund: Object: Revenues General Capital OUtlay - State Funds Taxes - Personal Property Business License Tax Building per.mit Fees 03-S-24040-60000 03-5-ll030-00000 03-S-l2030-00000 03-S-l3030-80000 Expenditures Capital Office Fquipœnt AMP Property Upgrading vinton Library Econanic Developnent Property A<X}Uisition Regional Water Supply Reserve for CIP l6-6-60l74-00000 16-6-60207-00000 16-6-60l44-00000 16-6-60178-00000 16-6-60l77-00000 l6-6-60196-00000 l6-6-l0000-00000 Class: Revenues Fund: Capi tal Object: vinton Library Transfer fran General Fund Class: Fund: Dept. : Object: Class: Fund: Dept. : l6-5-60l44-00000 l6-5-5l030-00000 Expenditures School Operating Operations and Ma.intenance Electricity l7-6-FOOOO-l20700 S,OOO 300,000 200,000 SO,OOO 30,500 3,9S0 l38,lOO ( 35,000) 33,SSl 260,000 (l86,SOO) 66,000 l78,60l 167,000 l67,000 (l3) (l6) (l6) (l6) (l7) (l8) (l9) (l4) (20) (2l) (2l) (l9) (l7 2l) (lS) (lS) On motion of Supervisor Nickens and the following recorded vote: AYES: NAYS: Revenues School Operating Transfer fran General Fund Sale of School Property l7-S-02000-l89900 Supervisors Burton, Nickens, Brittle, McGraw None ABSENT: Supervisor Minter 6. County Attorney - Paul Mahoney reported to the Board that he has received a letter from James Jennings advising that the Supreme Court has denied the appeal of the Washenburger case. The effective date of annexation to the City of Salem will be December 3l, 1985. Mr. Mahoney also requested that the Board allow him to sign over the title of a County pickup truck to Allstate in t 84 June 25, 1985 exchange for $3,400.00. Supervisor Nickens moved to spread an resolution to sign the title to Allstate. RESOLUTION 85-108 RELEASING TITLE TO AN AUTOMOBILE TO THE ALLSTATE INSURANCE COMPANY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That title to County Automobile No. R-848, Vehicle ID#FIOFNGJ0953 a 1980 Ford pick-up truck be released to Allstate Insurance Company for the sum of $3,400; and 2. That the County Administrator is hereby directed to execute the necessary documents to accomplish this release of title. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Burton, Nickens, Brittle, and McGraw NAYS: None ABSENT: Supervisor Minter Mr. Mahoney presented a resolution to the Board to accept the donation of water and sewer lines installed at Winterset South, Section 2. Supervisor Brittle moved to approve the prepared resolution. RESOLUTION 8S-l07 ACCEPTING THE DONATION OF WATER AND SEWER LINES INSTALLED WITH THE DEVELOPMENT OF WINTERSET SOUTH, SECTION 2, AND AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY AUTHENTICATE SUCH ACCEPTANCE AS MADE AND PROVIDED BY LAW BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the offer of F & B Developers, Inc. to donate the water and sewer lines installed with the development of winterset South, Section 2, to the Board of Supervisors of Roanoke County, Virginia, be, and hereby is accepted; and 2. That upon receipt of a duly executed deed upon a form approved by the County Attorney from the developers, the County Administrator is hereby authorized to authenticate the r85 June 25, 1985 acceptance thereof as made and provided by Section lS.l-286 of the 1950 Code of Virginia, as amended. On motion of Supervisor Brittle and the following recorded vote: AYES: NAYS: Supervisors Burton, Nickens, Brittle, McGraw None ABSENT: Supervisor Minter Mr. Mahoney also requested an Executive Session to discuss legal, real estate, and personnel matters. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Supervisor Minter - Absent. 2. Supervisor Burton - Directed staff to send a letter opposing the merger of the two Blue Crosses. 3. Supervisor Nickens - Moved to develop a park commission composed of presidents of recreation clubs throughout the County to work with the Parks and Recreation and Planning staff for ongoing and future plan of park development. The motion carried by the following roll call vote: AYES: Supervisors Burton, Nickens, Brittle, and McGraw NAYS: None ABSENT: Supervisor Minter Supervisor Nickens also directed s~aff to investigate the amount of electricity used in lighting parks. He was concerned that courts are lit when no one is using them. Supervisor Nickens suggested that every handout, whether given to the Board or the media, be distributed by Sally Turner, Administrative Analyst. 4. Supervisor Brittle - No report. S. Supervisor McGraw - Inquired about government structure. Paul Mahoney, County Attorney, reported that his report will be ready at the July 2 or July 9, 1985, board meeting. Supervisor McGraw directed that the information be ready at the 85'1 June 25, 1985 July 2, 1985, Board meeting to allow for a joint meeting with vinton on that date. Supervisor McGraw presented a request from Elizabeth Leah, Roanoke County Registrar, for a full-time registrar. Mr. Mahoney requested that this position be discussed in Executive Session. Chairman McGraw responded that he would like to discuss the additional position in Open Session and the request for additional funds during Executive Session. Supervisor Nickens moved to approve the request of the Registrar for an additional position of an Assistant Registrar at pay grade 10. Supervisor Nickens called for questions on his motion. RESOLUTION 85-112 AMENDING RESOLUTION NO. 85-89 ESTABLISHING A CLASSIFICATION AND PAY PLAN FOR THE 1985-86 FISCAL YEAR BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Resolution No. 85-89 be amended as follows: Grade lO Code Title Dept. No. Emp. llO Assistant Registrar Registrar 3: 2 2. That this amendment shall be in full force and effect from and after July l, 1985. On motion of Supervisor Nickens and the following recorded vote: AYES: Supervisors Nickens, Brittle, and McGraw NAYS: Supervisor Burton ABSENT: Supervisor Minter IN RE: EXECUTIVE SESSION Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia of 1950 Section 2.l-334 (a) (1), (2), (4), and (6). The motion carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor Brittle moved to return to Open Session. The motion carried by a unanimous voice vote. Supervisor Brittle moved to stop the clock at lO:59 p.m. The motion carried by a unanimous voice vote. IN RE: EXECUTIVE SESSION - ~ ~. ¡.;, ~!. f (:) 'tJ ""'" June 25, 1985 Supervisor Brittle moved to return to Executive Session pursuant to the Code of Virginia of 1950 Section 2.l-334 (a), ( 1), ( 2 ), ( 4 ), and (6). IN RE: OPEN SESSION Supervisor Brittle moved to return to Open Session. The motion carried by a unanimous voice vote. IN RE: ADJOURNMENT Supervisor Nickens moved to adjourn at 12:21 a.m. The motion carried by a unanimous voice vote. ~/ c::(,~~^-../ Chairman ~ '. '~ ~ ,.~