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Home My WebLink About1/3/1984 - Special ~ 1-3-84 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S. W. Roanoke, VA 24015 I January 3, 1984 The Board of Supervisors of Roanoke County, Virginia, met this day in open session at the Roanoke County Administration Center, Roanoke, Virginia, this being the Organizational Meeting for 1984. MEM BERS PRESENT: Supervisors Alan H. Brittle, Athena E. Burton, Steven A. McGraw, Gary J. Minter. Harry C. Nickens MEMBERS ABSENT: None IN RE: CALL TO ORDER Acting as Temporary Chairman, Donald R. Flanders called the Organizational Meeting to order at 10:36 a.m. This meeting is being conducted I for the purpose of establishing the operational rules of order and electing a Chairman and Vice Chairman for the year 1984. Supervisor Burton moved to nominate Donald R. Flanders as Temporary Chairman for this meeting. Supervisor Nickens moved that the nominations be closed, and the motion carried by a unanimous voice vote. IN RE: OPENING CEREMONIES The invocation was offered by Supervisor Harry C. Nickens. The Pledge of Allegiance was recited by all present. IN RE: RULES OF ORDER On motion by Supervisor Minter and a unanimous voice vote, Roberts Rules of Order was adopted as the Board's authoritative statement of parliamentary I law and as the basic guide to fair and orderly procedure in meetings; however, no second to motions be required. (Refer to Item #2 of Resolution 84-1.) IN RE: LENGTH OF TERM FOR CHAIRMAN AND VICE CHAIRMAN Supervisor Minter moved that the length of terms of office for the Chairman and the Vice Chairman be one year, and the motion carried by a f--- unanimous voice vote. ~ ~ 1-3-84 IN RE: ELECTION OF CHAIRMAN Supervisor Burton nominated Dr. Harry C. Nickens to serve as Chairman of the Roanoke County Board of Supervisors for a one-year term effective January 1, 1984, through December 31, 1984. There being no other nominations, Supervisor Brittle moved that the nominations be closed, and the motion to close nominations carried by a unanimous voice vote. The motion to nominate Supervisor Nickens as Chairman carried by a unanimous voice vote. IN RE: ELECTION OF VICE CHAIRMAN Chairman Nickens then called for nominations for a Vice Chairman for the Roanoke County Board of Supervisors for a one-year term effective January 1, 1984, through December 31. 1984. Supervisor McGraw nominated Supervisor Gary J. Minter. Chairman Nickens turned over the Chair to the Temporary Chairman, Donald R. Flanders, and nominated Supervisor Athena E. Burton. Supervisor Minter moved that the nominations be closed, and the motion carried by a unanimous voice vote. Mr. Flanders then inquired from the County Attorney, James E. Buchholtz, whether the Board should proceed on the basis of a written or an oral ballot. Mr. Buchholtz indicated that the Board may elect to proceed with a written ballot or by casting an A YE/NA Y voice vote. If a written ballot is used, it must be recorded in the Minutes. Supervisor Nickens moved that the vote be cast by paper ballot, and the motion carried by a unanimous voice vote. Mr. Flanders then tabulated the ballots indicating three votes for Supervisor Burton, and two votes for Supervisor Minter. IN RE: MEETING DATES AND TIMES Supervisor Burton moved Item # 1 of Resolution 84-1 establishing the dates and times for the Board of Supervisors meetings. The County Attorney informed the Board that it could adopt the entire resolution as a whole rather than as individual items provided the public be informed of each specific provision. Supervisor Minter then moved to amend the prepared resolution deleting Item #4 thereby eliminating stopping the clock at 11:00 p.m.; however, he recommended retaining 11 :00 p.m. as a goal for adjournment. Supervisor Burton offered a - substitute motion for the adoption of the proposed resolution retaining Item #4. ~ ~1 ..... .,'~ I I I ~ ~~,. -,4¡. 1-3-84 ) The substitute motion was defeated by the following voice vote: AYES: Supervisors Brittle, Burton NAYS: Supervisors McGraw, Minter, Nickens The original motion to amend the prepared resolution to retain Items #1, #2, and #3 and to delete Item #4 was adopted by the following voice vote: A YES: Supervisors McGraw, Minter, Nickens NAYS: Supervisors Brittle, Burton Chairman Nickens then called for the adoption of the resolution to include Items #1, #2, and #3. RESOL UTION NO. 84-1 ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 1984, ADOPTING RULES OF PROCEDURE FOR SUCH MEETINGS, AND ESTABLISHING AN ORDER AND METHOD OF VOTING ON ROLL CALL VOTES BE IT RESOLVED by the Board of Supervisors of Roanoke County, V irginia, as follows: 'I 1. That for calendar year 1984 the regular meetings of the Board of Supervisors of Roanoke County shall be held on the second Tuesday and the fourth Tuesday of each month at the Roanoke County Administration Center (Community Room) on Brambleton Avenue, S. W., Roanoke County, Virginia, commencing at 3:00 p.m. of each such day; provided, however, no matter set for public hearing or otherwise of general public interest shall be heard and finally disposed of prior to 7:00 p.m. on any such meeting date; and provided further, nothing herein continued shall be deemed to prevent the Board from cancelling any meetings herein established and set in excess of (1) meeting per calendar month; and 2. That the rules of procedure for the conduct of all Board meetings shall be Roberts Rules of Order; provided, however, a motion duly made by a member of the Board shall not require a second in order to be considered by the Board; and 3. That the voting procedure of the Board shall continue to be by roll call vote viva voce, as made and provided by law in rotating order from meeting to meeting as heretofore established; provided however, the Chairman shall at all times cast the last vote upon any such roll call. r I 41/1 .¡; £'\, Ii:'). ') ~:~ ....,.1 k"i . AYES: NAYS: IN RE: 1-3-84 Adopted by the following roll call vote: Supervisors McGraw, Minter, Nickens Supervisors Brittle Burton 1984 BOARD MEMBERSHIPS ON V ARlO US COMMITTEES, COMMISSIONS, AND BOARDS Supervisor Brittle moved for the following Roanoke County Board of Supervisors memberships on various committees and commissions and boards for 1984 or term as specified: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Air Pollution Advisory and Appeals Board - Alan H. Brittle, Liaison Represen tative. Bid Committee - Alan H. Brittle, Member. Cablevision Committee - Gary J. Minter, Member, and Athena E. Burton, Member. Clean Valley Committee - Harry C. Nickens, non-active membership. Emergency Services (State) - Harry C. Nickens, Director. I' Finance Board - composed of Board of Supervisors as a whole. Finance Committee - Board of Supervisors as a whole plus County Treasurer and County Administrator. Fifth Planning District Commission - Athena E. Burton, Steven A. McGraw, Harry C. Nickens. Fifth Planning District Commission Executive Committee - Athena E. Burton. Employees' Health Care Plan Policy Committee - Gary J. Minter. Health Insurance Appeals Board - Athena E. Burton Health Insurance Study Committee - Gary J. Minter Legislative Committee - Composed of Board of Supervisors as a whole. Social Services Board (Welfare) - Gary J. Minter, term expires January 2, 1986. TAP Board of Directors - Appointed E. Cabell Brand, Appointed Elizabeth W. Stokes. Screening Committee for County Assessor Vacancy - Athena E. Burton. Steven A. McGraw ~ I;) ¡;"",I 't 17. Transportation and Safety Commission - Alan H. Brittle, Liaison Representative. ~1 18. Supervisors Appointed Liaisons With Constitutional Officers Steven A. McGraw Athena E. Burton Gary J. Minter Alan H. Brittle Harry C. Nickens Commissioner of Revenue Clerk of Circuit Court Commonwealth Attorney County Sheriff County Treasurer 19. Data Processing Policy Committee - Seven A. McGraw. 20. Voluntary Fire Chiefs Committee - Steven A. McGraw, Liaison Representative. 21. Western Virginia Development Company - Harry C. Nickens. 22. Regional Partnership of the Roanoke Valley Board of Directors, Harry C. Nickens. 23. New Courthouse Furniture Committee - Athena E. Burton. Adopted by the following roll call vote: AYES: Supervisors Brittle, Burton, McGraw, Minter, Nickens NAYS: None IN RE: ADJOURNMENT TO DECEMBER 27, 1983 CALLED MEETING Supervisor Burton moved to consider Electrical Service at the Coœty Courthouse, and the motion carried by a unanimous voice vote. County Administrator, Donald R. Flanders, indicated that the staff has reviewed the 1978 - 1979 report of Smithey & Boynton and feels there is no need for further electrical consultants. Electrical contractors are being requested to submit proposals for providing added electrical service to the old Courthouse. Mr. Flanders requested Supervisor Brittle meet with the staff to submit an emergency report at the January 10 session. An Executive Session was requested to discuss a real estate matter. . IN RE: EXECUTIVE SESSION At 10:56 a.m. Supervisor Burton moved to go into Executive Session pursuant to the Code of Virginia, Section 2.1-344(a) (2) to discuss a real estate matter, and the motion carried by the following roll call vote: AYES: Supervisors Brittle, Burton, McGraw, Minter, Nickens NA YS: None ~ . ,-~ 1-3-84 IN RE: OPEN SESSION AND ADJOURNMENT At 11:15 a.m. Supervisor Minter moved to return to Open Session, and the motion carried by a unanimous voice vote. Chairman Nickens reported that no action is necessary as the result of the real estate matter discussed in Executive Session. Supervisor Minter moved to adjourn the meeting at 11:17 a.m., and the motion carried by a unanimous voice vote. r