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HomeMy WebLinkAbout9/11/1984 - Regular ~ 13\? September 11, 1984 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, SW Roanoke, Virginia 24015 September 11, 1984 I The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the first Tuesday, and the first regularly scheduled meeting of the month of September, 1984. IN RE: CALL TO ORDER Chairman Nickens called the meeting to order at 3:12 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Harry C. Nickens; Vice-Chairman Athena E. Burton; Supervisors Steven A. I McGraw, Alan H. Brittle, and Gary J. Minter MEMBERS ABSENT: None. IN RE: EXECUTIVE SESSION Supervisor McGraw moved to go into Executive Session pursuant to the Code of Virginia, Section 2.1-334(a) (1), (2), (4), and (6) to discuss personnel, real estate, location of a prospective business or industry, and legal matters. The motion carried by a unanimous voice vote. I IN RE: OPEN SESSION Supervisor Burton moved to go into Open Session at 4:06 p.m. to meet with the Roanoke County School Board. The motion carried by a unanimous voice vote. ------ ~ ~ 133 September 11, 1984 Work Session - Roanoke County School Board - Bayes Wilson, Superintendent of Roanoke County Schools reported on the opening of the 1984-1985 school year. Northside Junior High School was closed for one week due to transformer problems caused by lightning. Cave Spring High School has had air conditioning problems due to lightning damage. Southview Elementary School was without water for a short time. School enrollment was down this year; 1983-1984 enrollment was 14,000.; 1984-1985 enrollment was 13,819. The school budget allowed for 13,600 students this year. Mr. Flanders asked about the Fuel Dispensing Program. John Chambliss, Superintendent of Fiscal Management, reported that four weeks ago the Board of Supervisors had adopted the gasoline distribution system which involves three sites: Cave Spring High School, Northside High School, and Glenvar. The facilities will include new pumps and in most cases, new tanks. Mr. Wilson gave an overview of the Capital Outlay Program. The restoration of the Literary Fund is underway. The additions to Cave Spring High School have begun. Additions to William Byrd High School, Northside High School, and Glenvar have been given approval on preliminary plans. The library at Mount Pleasant is nearing completion. The School Board has created a committee to discuss the merit pay plan. This committee was subdivided into three groups: independent pay, career ladder, and strict pay performance. The committees have met during the summer and are now ready to meet as a whole to discuss the pros and cons of each area. Mr. Flanders reported on the Comprehensive Plan. The staff has met with various citizens' groups to discuss the needs þf citizens, which include: land use, transportation, zoning, public facilities, and financial and population trends. This plan is to be completed by June, 1985. I I I ~N RE: EXECUTIVE SESSION ~ - .~ 134 September 11, 1984 ! Supervisor Brittle moved to go into Executive Session, pursuant to the Code of Virginia, Section 2.1-334 (a) (2) and (6) I to discuss real estate and legal matters. by a unanimous voice vote. The motion was carried IN RE: OPEN SESSION Supervisor McGraw moved to go into Open Session and the motion was carried by a unanimous voice vote. IN RE: RECESS Chairman Nickens called for a dinner recess at 5:30 p.m. I IN RE: REGULAR SESSION Chairman Nickens called the meeting to order at 7:08 p.m. The roll call was taken: MEMBERS PRESENT: Chairman Harry C. Nickens; Vice Chairman Athena E. Burton,Supervisors Steven A. McGraw, Alan H. Brittle, and Gary J. Minter MEMBERS ABSENT: None IN RE: OPENING CEREMONIES I The invocation was offered by the retired Reverend Alpheus W. Potts, Sr. The pledge of allegiance was recited by all present. IN RE: CONSENT AGENDA ~ i ~ ,.,.- 135; September 11, 1984 Vice Chairman, Athena E. Burton, moved the following prepared resolution with the deletion of items 5 and 7. RESOLUTION 84-154 APPROVING AND I CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM B - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for September 11, 1984, designated as Item B - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated 1. Thank you letter from Maggie Robertson, Executive Director of the Roanoke Valley SPCA, dated 16 August 1984 thanking the Animal Control Officers for their help during the flooding on 11 August, 1984. I Items 1 through 11, inclusive, as follows: 2. Letter from Martha V. Pennino, Chairman of the Committee for the Celebration of 350 Years of County Government, dated 14 August, 1984, requesting this County's consideration in participating in the celebration. 3. Thank you letter from Robert L. Springer of Allstate dated 23 August, 1984, thanking Mr. Flanders for speaking to their organization. 4. Letter to Joseph Spigel, Chairman of the Roanoke County Rescue Squad Captains dated 24 August, 1984, from Donald R. Flanders commending the Captains of their organization and offering the assistance of the Board. 5. Re~e~~-~e~tles~~ft~-~e~ffi~SS~Oft-~O-ftð~e~~~Se-ftft-- O~ð~ftftftee-£o~-~he-~ffi~±effieft~ft~~oft-e£-ft-8~~±~~y ~±eeftse-~ax---Pro~oseð-erð±ftðftee. Report requesting permission to advertise an ordinance to provide for the assessment of new buildings substantially completed within a given tax year - Proposed Ordinance. - I 6. 7. Re~e~~-~O-ftffieftð-See~~oft-±9.8-o£-~he-Roftftoke eOtlft~y-eeðe-ðs-±~-~er~a±fts-~o-~he-e~effi~~±on-o£ rea±-~roper~y-~ax-on-~ro~er~y-o£-eef~a~n-e±ðef±Y aftð-ð±Sað±eð-~efsons---Pfo~oseð-efð±nðnee. ~ - '--- ~ 136 September 11, 1984 8. Resolution establishing Fire Prevention Code fees. 9. Letter from A. G. Stoots and F. C. Altizer to John Hubbard pertaining to Resolution dated 17 May, 1984, involving the industrial access at AMP, Inc. I 10. Request for raffle permit by West Texas Hollow Civic League requesting the fee be waived. 11. Letter from F. C. Altizer, Jr., Resident Engineer, Department of Highways, dated 28 August, 1984, pertaining to the flooding in North County. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Burton with the deletion of Item 5 for the purpose of a separate vote and Item 7 for further discussion the Consent Agenda was adopted by the following recorded vote: AYES: Supervisors McGraw, Brittle, Burton, Minter, and Nickens. I NAYS: None. Supervisor Burton requested that Item 7 be held over for further information and discussion. Supervisor Minter moved to hold a public hearing on Item 5. This motion was adopted by the following recorded vote: AYES: Supervisors McGraw, Brittle, Minter, and Nickens. NAYS: None. Abstained: Supervisor Burton. RESOLUTION 84-154.A ESTABLISHING PERMIT FEES AS REQUIRED IN CHAPTER 8.2 FIRE PREVENTION ARTICLE III THE BOCA BASIC FIRE PREVENTION CODE OF 1981 ADOPTED I BY THE BOARD OF SUPERVISORS BY ORDINANCE NO. 84-147 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to Section 8.2-15 of Ordinance No. 84-147 The Boca Basic Fire Prevention Code of 1981 adopted by the Board of Supervisors on August 28, 1984, the following permit fees are hereby established: (a) Display, sale or discharge of fireworks $15.00 ~ L ~ "..- 137 September 11, 1984 (b) Installation, removal, repair or alteration of a sanitary tank for flammable liquids or to modify or replace any line or dispensing device connected to one (c) Storage or handling of a Class I liquid (flash point below 1000F or 37.80C) $15.00 $15.00 I $15.00 $15.00 (d) Storage or handling of a Class II liquid (flash point between 1000F (37.8oc) to 1400F (600C) (e) Storage or handling of any of the following: -55 gallons or more of corrosive liquids -500 pounds or more of oxidizing materials -10 pounds or more of organic peroxides -500 pounds or more of nitromethane -1000 pounds or more of ammonium nitrate or ammonium nitrate fertilizers mixture (f) Storage or handling of any installation of the following: $15.00 -one microcurie of radium not contained in a sealed source -one millcurie of radium or other radioactive material in a sealed source -any amount of radioactive material which is required to have a specific license form the NRC (Nuclear Regulatory Commission) (g) Each installation of LPG of 1200 gallons water capacity $15.00 I (h) Permanent installation regardless of container size at buildings where 20 or more people congregate $15.00 (i) Any other permit required under this chapter $15.00 2. That these fees shall be in full force and effect from and after the passage of this resolution. On motion of Supervisor Burton, and the following recorded vote: AYES: Supervisors McGraw, Brittle, Burton, Minter, Nickens NAYS: None. IN RE: PROCLAMATIONS AND RESOLUTIONS Chairman Nickens presented the following prepared Proclamation declaring the week of September 17 through 23 as Constitution Week to Mrs Justine Loyer, Breckinridge Chapter of the DAR and Mrs. Jean Harvey of the Colonel William Preston Chapter of the DAR. PRO C LAM A T ION I WHEREAS, September 17, 1984, marks the 197th anniversary of the drafting of the Constitution of the united States of America by the Constitutional Convention; and ~ 13~ ! September 11, 1984 WHEREAS, to accord official recognition to this memorable anniversary, and to the patriotic exercise that will form a noteworthy feature of the occasion, seems fitting and proper; and I WHEREAS, Public Law No. 915 guarantees the issuing of a proclamation each year by the President of the united States of America designating September 17 through September 23 as Constitution Week. NOW, THEREFORE, I, Harry C. Nickens, by virtue of the authority vested in me as Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of September 17 through 23 as CONSTITUTION WEEK in Roanoke County, Virginia, and urge all our citizens to pay special attention during that week to our Federal Constitution I and the advantage of American Citizenship. In Witness Whereof, I have hereunto set my hand and caused the seal of the County of Roanoke, Virginia, to be affixed this 11th day of September, 1984. IN RE: CITIZENS COMMENTS AND COMMUNICATIONS Mr. Robert Snider, 5412 Tomahawk Circle, Salem, Virginia, wanted to know if $1,300 of the $6,000 surplus from the lighting project in Whispering pines could be reallocated to build an outfield fence at the Glenvar Elementary playing field. Supervisor McGraw reported that he had spoken with Mr. Snider and informed him that the surplus funds would not necessarily be spent further in the district for Parks and Recreation but he is I trying to bring up certain aspects of Parks and Recreation in that area to match standards throughout the County. He requested Mr. Huff, Department of Public Facilities, to look at how many fields there are 1n the County that have outfield fences and report back to the Board at the September 25, 1984 board meeting. ) - ~ ,.,.- 13~ September 11, 1984 Mr. James w. Cappy, 2621 Beverly Boulevard, Roanoke, Virginia, 24015, representing five families in the cuI de sac at the dead end of Beverly Boulevard. He submitted a petition signed by all families requesting that the boundary line adjustment be considered and hopefully approved to change the line from a creek in the rear of the homes to the street in front of the homes which would secure the continuity of the City/County line, placing the citizens within the County jurisdiction. Dr. Nickens reported that according to the laws of the Commonwealth he should go back to the Roanoke City Council because it would be the decision of the City since the property is already in the City. I IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor McGraw -- Inquired about the temporary structures to house the Catawba and Mason Cove rescue vehicles. Mr. Flanders reported that the County was hoping to use one of the facilities that the Utility property had been using until it was determined where to locate the Mason Cove operation. Supervisor Brittle -- No Report. Supervisor Burton -- Asked for Executive Session pertaining to legal matters. Supervisor Minter -- Suggested that Roanoke County cooperate as much as it can regarding the flood control. The city of Roanoke is now doing a study on flooding and some of the County's flooding problems have been caused by storm drains on Williamson Road which are located in the City. Mr. Flanders was questioned about the proration of the auto decals. Mr. Flanders reported that this particular problem would require legislation which would be included in the legislative packet that the County will present to the delegation. I I ~ 14~ September 11, 1984 Mrs. Burton reported to Mr. Minter that the Fifth Planning Commission has budgeted a Storm Water Management study for the coming fiscal year that will include the entire Valley. I Mrs. Burton has been appointed to serve on this committee and she will be taking the County's particular problems to that committee and would appreciate Mr. Minter giving her specific areas in his jurisdiction that need to be more specifically addressed in that study. Supervisor Nickens -- No Report. IN RE: REPORTS OF CONSTITUTIONAL OFFICERS No Reports. IN RE: PUBLIC HEARINGS I PETITION OF JACK ST. CLAIR, requesting rezoning from RE (Residential Estates) to M-2 (Heavy Industrial) of a 0.832-acre tract located at 1607 Underhill Avenue, SE in the vinton Magisterial District. APPROVED Mr. St. Clair was present and there was no opposition. Dr. Nickens asked if the 0.832 acres were fenced and was told that the property had been fenced. Supervisor Brittle moved to grant the rezoning. FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned tract of land, more particularly described below, be rezoned from I RE to M2. BEGINNING at a point on the easterly side of 11' alley at the southwest corner of a 1.422 acre tract property of Jack St. Clair, Inc. recorded in Deed Book 1147, page 225, said beginning point being 11' easterly from the east side of 16th Street, SE, the westerly side of said alley being the corporate line of Roanoke City and Roanoke County; thence leaving said beginning point and with the Jack St. Clair, Inc. line S. 56 deg. 19'E. 360.74 feet to a point, said point being S. 31 deg. 48' 30" W. 55.23 feet from the westerly side of Va. Sec. Rte. 825, said point also being in the westerly portion of the Plantation Gas - ~ ,.,.- 141 September 11, 1984 Pipe Line Company property recorded in Deed Book 1167, page 413; thence with same S. 31 deg. 48' 30" W. 100.06 feet to a point; thence with a new line through the property of Fekas Homes, Inc. recorded in Deed Book 1031, page 577, N. 56 deg. 19' W. 364.01 feet to a point on the easterly side of the aforementioned 11' alley; thence with same N. 33 deg. 41' E. 100.0 feet to the placE of BEGINNING and containing 0.832 acres. BE IT FURTHER ORDERED that a copy of this order be I transmitted to the County Planner and that he be and hereby is directed to reflect that change on the official zoning maps of the County. Adopted on motion of Supervisor Brittle and upon the following recorded vote: AYES: McGraw, Brittle, Burton, Minter, Nickens NAYS: None Notice of intention of the Board of Supervisors of Roanoke County to abandon 0.10 miles of Route 756 located in the Catawba Magisterial District upon petition of McVitty Homes, Inc. Mr. Russell was present and no one spoke in opposition. I Supervisor McGraw moved to approve the following prepared resolution. RESOLUTION 84-133 CONCERNING THE ABANDONMENT OF STATE ROUTE 756 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, upon the petition of McVitty Homes, Inc., an interested landowner, the Board of Supervisors of Roanoke County, Virginia, hereby gives notice of its intention tc abandon 0.10 miles of Route 756 located in the Catawba Magisterial District; and 2. That this street is determined to be no longer necessary for the uses of the Secondary System of State Highways; I and 3. That the County Administrator is hereby authorized to give notice of the Board's intention to abandon said road, as required by law. Further, a public hearing on this matter shall be held on September 11, 1984, to hear comments from citizens or ~ ~ '}42 September 11, 1984 any affected State agencies to determine that no public necessity exists for the continuance of this section of secondary road as a public road or that the safety and welfare of the public would be I served best by abandoning said section. On motion of Supervisor McGraw and the following recorded vote: AYES: Supervisors McGraw, Brittle, Burton, Mr. Minter, Nickens. NAYS: None. PETITION OF WANDA KETTLESON REQUESTING REZONING FROM R-l (RESIDENTIAL) TO RE (RESIDENTIAL ESTATES) OF A 3.93-ACRE TRACT LOCATED ON THE NORTHEAST SIDE OF ROUTE 692 0.9 MILES SOUTH OF ITS INTERSECTION WITH ELBERT DRIVE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT DENIED Mrs. Kettleson appeared before the Board and remarked that she was requesting rezoning to put a 2 to 3 bedroom trailer on the property. Tim Gubala, Superintendent of Department of Development reported that the surrounding property is zoned R-l. I Mr. Gubala also informed Mrs. Burton that in addition to the rezoning, Mrs. Kettleson would also have to obtain a special exception to place the trailer on this property. Mrs. Kettleson informed the Board that a proffer had been put on her request that should she move or sell the trailer the land would automatically be rezoned back to R-l. Supervisor Burton moved for the denial of the request of Mrs. Kettleson. NOW, THEREFORE BE IT ORDERED the the requested rezoning for the aforementioned tract of land, from R-l to RE is hereby denied. I Beginning at a point of confluence of two private roads with Sugar Loaf Mountain Road, at an iron, as shown on map of T. P. Parker, under date of December 3, 1964, a print of which is attached to this conveyance; thence with a 25 foot private roadway running between the property of C. E. Minnix and the property hereby conveyed as shown on said map, along the center line of same, as follows: S. 260 40' W. 114.1 feet; S370 52' W. 195.4 feet; S. 210 24' E. 79.0 feet; S 460 44' E. 150.0 feet to a point thence leaving the center line of said private roadway, N. 320 41' E. passing an iron at 11 feet, in all 69.1 feet to an iron on the line of the C. E. Minnix property, thence with the same the following courses and distances; S. 520 14' E. 201.4 feet to an iron, S. 680 43' E. 151.9 feet to an iron; S. 410 15' E. 187 feet to a point, a cucumber tree, thence with the line of f--- ~ r143 I September 11, 1984 the property of John Slovensky S. 510 20' W. 45 feet to an iron, which is N. 630 45' W. 12 feet from a cucumber tree on the Slovensky property; thence still with the property of Slovensky S. 160 00' E. 398 feet, passing through an oak tree, to a point in the center of Sugar Loaf Mountain Road, thence with the center line of said Sugar Loaf Mountain Road, the following courses and distances N 550 47' W. 115 feet to a point, N. 310 33' W. 155.2 feet to a point, N. 410 47' W. 177.0 feet to a point; N. 480 35' W. 124.7 feet to a point; N. 630 08' W. 205.0 feet to a point, N. 450 11' W. 115.0 feet to a point; thence N. 540 47' W. 150.3 feet to a point; N. 190 37' W. 100.5 feet to a point; N. 260 23' E 162.3 feet to a point; N. 440 16'E. 111.9 feet to a point, N. 440 16' E. 111.9 feet to a point; N 560 00' E. I The above described property contains 3.93 acres as shown on the aforesaid map of T. P. Parker, S.C.E., attached to this deed. For legal reference see Deed Book 353, Page 35, Clerk's Office Circuit Court of Roanoke County. BE IT FURTHER ORDERED that a copy of this order be transmitted to the County Planner and that he be and hereby is directed to reflect that change on the official zoning maps of the County. DENIED on motion of Supervisor Burton and the following recorded vote: I AYES: Supervisors McGraw, Brittle, Burton, Minter NAYS: Nickens PETITION OF PATRICK AND SUE DENNIS FOR A SPECIAL EXCEPTION PERMIT TO PLACE A MOBILE HOME ON A 1.0 ACRE TRACT LOCATED ON THE EAST SIDE OF REID ROAD APPROXIMATELY .75 MILES FROM THE INTERSECTION OF STATE ROUTE 611 AND REID ROAD IN THE HOLLINS MAGISTERIAL DISTRICT. HELD OVER TO SEPTEMBER 25, 1984 In the absence of Patrick and Sue Dennis and with no response from the audience, Supervisor Minter requested that this public hearing be held over to the September 25, 1984, Board PETITION OF HARTWELL ROBERTS FOR A SPECIAL USE PERMIT TO OPERATE A LANDFILL LOCATED ON THE EAST SIDE OF STATE ROUTE 775 (IVYLAND ROAD) APPROXIMATELY 175 FEET FROM THE END OF ROUTE 775 IN THE VINTON MAGISTERIAL DISTRICT I meeting. DENIED ~ 144~ September 11, 1984 ! I I I Mr. Roberts nor his representative appeared at the Board meeting. Donald Casey, 3246 Charleswood Road, Roanoke, Virginia, 24014, representing the Delaney Court Civic League I appeared in their opposition to Mr. Roberts. Mr. Casey presented Rev. Ogden, Civic League Spokesman. The Civic League is against this petition because of the hazards involved for the children of the neighborhood and of the time and money recently spent to beautify the neighborhood. Dr. Nickens commended Rev. Ogden, Mr. Casey, and the citizens of that community for their efforts in trying to improve the neighborhood. Dr. Nickens also reported that Mr. Roberts has already been found in violation of the County Code by operating a landfill illegally, has been fined $1,000.00 of which $950.00 was suspended on one of two conditions: 1) the land be put back in its original state; or 2) that the Board of Supervisors give a Special Use Permit to operate a landfill at this site. Supervisor Brittle moved that I the request for the Special Use Permit be denied. Said motion was carried by unanimous roll call vote. Supervisor Brittle further moved that the Board take official action and advise the Court that the petitioner be required to post a bond in an appropriate amount to secure the reclamation project and suggest that a time and date for reclaiming the property be set by the Court. This motion was carried by a unanimous voice vote. PETITION OF OTEY L. KINGERY REQUESTING REZONING FROM RESIDENTIAL R-3 TO BUSINESS B-2 OF TWO PARCELS OF LAND CONTAINING A TOTAL OF 1.34 ACRES (KNOWN AS WILLIAM KINGERY ESTATE) LOCATED AT THE SOUTHEAST CORNER OF ROUTE 419 AND AVENHAM AVENUE EXTENSION IN CAVE SPRING i MAGISTERIAL DISTRICT. APPROVED I Charlie Parker appeared on behalf of Mr. Kingery. Alan Brittle expressed a concern with the entry of the property. Mr. Parker informed Mr. Brittle that he had submitted two plans to the Highway Department but have not received a ruling as of this Board meeting. Mr. Parker said they were concerned about the zoning because the front 200 feet of their land is zoned B-2 and ~ r 145 September 11, 1984 the rear 223 feet is zoned R-3. This property was listed and sold as B-2. No one was present to oppose the request. Supervisor Brittle moved to grant the rezoning request. FINAL ORDER I NOW, THEREFORE BE IT ORDERED that the aforementioned tract of land, more particularly described below, be rezoned from R-3 to B-2. BEGINNING at a point on the south side of the Franklin Turnpike, on a line of the Narrow Gauge Railroad land; thence with said line S. 400 E. 25-3/4 pole to a stake, corner to J. o. Kingery; thence with his line C. 50-1/20 W. 143 feet to a stake; thence a new line parallel with the first mentioned line to a stake on the south side of said Turnpike; thence with said south side of Turnpike 143 feet to the beginning; containing two acres, more or less. BE IT FURTHER ORDERED that a copy of this order be transmitted to the County Planner and that he be and hereby is directed to reflect that change on the official zoning maps of ADOPTED on motion of Supervisor Brittle and upon the I the Count. following recorded vote: AYES: McGraw, Brittle, Burton, Minter, Nickens NAYS: None ABSENT: None IN RE: REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES 1. Department of Development - Superintendent of the Department of Development, Tim Gubala, distributed a handout on the operations of the Industrial Development Authority. Roanoke County has been allocated a portion of the State's bonding capability. Roanoke County has a basis of $75 per capita, the I County is at $5.535 million for the remainder of 1984, the Industrial Development Authority has in hand over $23 million worth of projects in various stages for approval. The staff recommends that the Authority be the body to make the allocations, perform the review of the projects, and report back ~ ~ 14 6 September 11, 1984 to the Board on September 25, 1984 with the projects prioritized. Supervisor Minter..moved that a resolution be spread in the minutes to authorize the Roanoke County Industrial Development Authority to allocate the County's $5.535 million in Industrial I bonds and also requesting the Industrial Development Authority to prioritize the projects. RESOLUTION 84-158 REQUESTING THE ROANOKE COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY TO REVIEW PROPOSED DEVELOPMENT PROJECTS AND MAKE RECOMMENDATIONS AS TO THE COUNTY'S ALLOCATION BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby requests the Roanoke County Industrial Development Authority to review and prioritize I projects by factors relating to job creation, new facilities developed, and status of proposed development projects and make recommendations as to the County's allocation of $5,535,000 from the Federal Deficit Reduction Act of 1984, for purposes of industrial development bond financing; and 2. That the purpose of this review shall be to allocate these funds. On motion of Supervisor Burton and the following recorded vote: AYES: Supervisors McGraw, Brittle, Burton, Minter, Nickens . I NAYS: None. Superintendent Gubala also reported on the state eligibility requirements for New Addition funds. The funds for new additions make up 2 percent of the County's Secondary Road budget every year. The County has received recommendations from ~ ~ ~ 147 September 11, 1984 other counties and from the State as to how to resolve the matter Mr. Gubala reported that his staff had proposed amendments to the Subdivision Ordinance. He requested that this matter be referred to the Planning Commission for their review and to report back at I a subsequent public hearing. Mrs. Burton moved to approve the alternative that was suggested by the staff to transmit this matter to the Planning Commission for their review and recommendations and an investigation of the legal authorities for the withholding of these funds. Said motion was carried by a unanimous voice vote. Department of Fiscal Manaqement - No Report. Personnel - No Report. Department of Public Facilities - Gary Huff, Assistant Superintendent of Public Facilities, was present to answer any questions regarding the Valley Metro routes in Roanoke County and the original transportation plan. Dr. Nickens reported that he felt we could find a cheaper plan of transportation since the I County is presently paying $54 per rider. Dr. Nickens requested that the cost per mile of travel be added to the report. County Attorney - Paul Mahoney, County Attorney, presented a draft resolution providing for the indication of the Board's intent so that the Clearbrook Community can proceed with their preapplication with Farmer's Home for their combination of grant and loan to serve the public of their community. Representatives of the Clearbrook area residents were present to answer any questions the Board had. Supervisor Brittle moved the prepared resolution. RESOLUTION 84-156 CONCERNING THE CLEARBROOK I COMMUNITY WATER SYSTEM WHEREAS, the citizens of the Clearbrook community located in the southern portion of Roanoke County along State Route 679 desire to develop a community water system; and ~ -~ 148 September 11, 1984 WHEREAS, the united States Farmers' Home Administration, the Virginia Water Project and the Roanoke County Board of Supervisors are possible sources of funding to develop I this community water system; and WHEREAS, the citizens of the Clearbrook community have petitioned the Board of Supervisors for a financial contribution towards the development of this community water system. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors hereby agrees to make a financial commitment in the amount of $67,413.00 to this project as well as waiving the initial connection fees for individual residential connections. This waiver of initial connection fees shall be effective only for those connections made during the construction of the project or within thirty days of completion of construction. In the event that residential I progress in the completion of this project has not occurred within twelve (12) months of the adoption of this resolution, this financial commitment shall terminate; and 2. That this financial contribution is subject to the financial participation of the United States Farmers' Home Administration, said participation is anticipated to include a grant in the approximate amount of $150,000.00 and a loan in the approximate amount of $65,000.00 in order to fund Option 2.C. as described in the Preliminary Engineering Report prepared by David J. Rigby of Clean Water Engineering, Inc.; and 3. Further that this financial commitment is subject to the parties successfully negotiating a contract or agreement I to operate and manage this community water system. This contract or agreement shall provide, in part, operational and managerial control over this system to Roanoke County; that the ownership of the assets of this system shall be transferred in fee simple to Roanoke County upon the retirement or satisfaction of the United States Farmers' Home Administration loan; that Roanoke County r---- -~ ,.... 1 4 9 September 11, 1984 shall have the right to authorize future extensions, additions, connections, or hook-ups to the twelve-inch transmission line; that Roanoke County shall have the authority to collect monthly fees from the customers for the provision of certain water services; and that this water system shall be constructed in accordance with all applicable and existing state, federal and county standards and regulations. I Upon motion of Supervisor Brittle and the following recorded vote: AYES: Supervisors McGraw, Brittle, Burton, Minter, Nickens NAYS: None Mrs. Burton commended members of the Roanoke County staff and citizens of the Clearbrook Community for their hard work on this project. County Administrator - Donald R. Flanders, County Administrator, introduced Mr. Dan Bolt of VVKR who discussed the progress of the County Courthouse and the change orders. Mr. Frye reported on the glass where we have a credit of $26,400.00 but VVKR wants to reserve the right to look at shop drawings before that is finalized. Supervisor Minter moved to approve the change order with the exception of number 7. The motion was carried by a unanimous roll vote. Mr. Frye also reported on the progress of the Courthouse. He stated that the Courthouse should be ready for occupancy in January, 1985. Mr. Flanders, County Administrator, reported on the completion of the vinton Library. The library is ready to be furnished. A ribbon cutting is being planned to include the School Board and the Library Board. The furniture for the new Courthouse was discussed. Supervisor Burton moved to spread a resolution rejecting all bids for furniture for the Courthouse. I I ~ ~ 150 September 11, 1984 RESOLUTION 84-157 REJECTING THE BID RECEIVED FOR FURNITURE FOR THE NEW COURTHOUSE FACILITY BE IT RESOLVED by the Board of Supervisors of Roanoke I County, Virginia, as follows: 1. That all bids received on September 4, 1984, for furniture to be included in the County's new courthouse facility be, and hereby are, rejected; and 2. That the County Administrator be, and hereby is, directed to cause to be prepared more specific specifications upon which to bid the aforesaid purchase and to cause such purchase to be rebid. On motion of Supervisor Burton and the following recorded vote: AYES: Supervisors McGraw, Brittle, Burton, Minter, Nickens I NAYS: None. Mr. Flanders also reported on the helpful services of the Mental Health Services of the Roanoke Valley. Supervisor Minter moved the following prepared resolution. RESOLUTION 84-155 RATIFYING THE PROPOSED AMENDMENT TO THE BY-LAWS OF THE MENTAL HEALTH SERVICES OF THE ROANOKE VALLEY WHEREAS, the 1984 session of the General Assembly amended Section 37.1-197 of the 1950 Code of Virginia, as amended, to specifically empower community service boards to apply for and accept loans as authorized by the local governing I body; and WHEREAS, the Mental Health Services of the Roanoke Valley has proposed an amendment to Article IV, Section 11 of its By-Laws to specifically authorize this power and to comply with the recent Code amendment. ---I ~ ,.,.- 151 .. September 11, 1984 III' NOW, THEREFORE, BE IT RESOLVED that the Board of II Supervisors hereby ratifies the proposed amendment to the BY-LaW~1 of the Men tal Heal th Serv ices of the Roanoke Valley. 'I I, !I II On motion of Supervisor Minter and the following recorded vote: Ii II II ì I i I I I AYES: Supervisors Mcgraw, Brittle, Burton, Minter, Nickens NAYS: None Since all the citizens had already left the Roanoke County Administration Center, the Board moved to the conference room to view the slide presentation presented by Mr. Frye and Mr Bolt of VVKR on the building maintenance program. After viewing the slide presentation, Mr. Flanders and the Board of Supervisor~ congratulated VVKR on their efforts to help the County. Chairman Nickens reported that he had received a lette from Mr. Sam Bulbin, President of the Mill Mountain Zoo Association asking the participation of the Roanoke County Board of Supervisors and the staff of Roanoke County in their study to locate a new home for the zoo. The following people were appointed to the respective committees. Supervisor McGraw Steering Committee Tim Gubala, Superintendent of Development Steering Committee Supervisor Burton Advisory Committee Donald R. Flanders Advisory Committee IN RE: EXECUTIVE SESSION Supervisor Brittle moved that the Board go into Executive Session pursuant to Virginia Code Section 2.1-344(a) 1, 2, 3, 4, 5, and 6, at 10:09 p.m. The motion was carried by unanimous voice vote. - ..... -. .-- "-'--- I I I -- 152 September 11, 1984 IN RE: OPEN SESSION I Supervisor Brittle moved to return to Open Session at 12:30 a.m. The motion carried by a unanimous voice vote. IN RE: ADJOURNMENT Supervisor Brittle moved to adjourn at 12:32 a.m. The motion carried by a unanimous voice vote. I I