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Home My WebLink About8/21/1984 - Special ~ 83 August 21, 1984 Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue S.W. Roanoke, Virginia 24015 I August 21, 1984 The Roanoke County Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being a Special Meeting called for the purpose of adopting a resolution, and followed by an adjourned meeting for the purpose of Work Session discussions. SPECIAL CALL MEETING IN RE: CALL TO ORDER Chairman Harry C. Nickens called the meeting to order at 7:08 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Harry C. Nickens, Supervisors I Alan H. Brittle, Steven A. McGraw. MEMBERS ABSENT: Vice-Chairman Athena E. Burton, Supervisor Gary J. Minter IN RE: SPECIAL MEETING Chairman Nickens stated the Special Meeting was called for the purpose of adopting a resolution authorizing an application to both the state and federal governments for emergency assistance on behalf of the citizens and residents of Roanoke County living in flood-damaged areas. Vice Chairman Athena Burton and Supervisor Gary J. Minter arrived at 7:15 p.m. I Supervisor McGraw moved the following prepared resolution. RESOLUTION 84-142 REQUESTING THE GOVERNOR OF THE COMMONWEALTH OF VIRGINIA TO DECLARE CERTAIN FLOOD-DAMAGED AREAS OF ROANOKE COUNTY FLOOD DISASTER AREAS ----- j ".. 84 August 21, 1984 _. -- I I County, Virginia, as follows: 1. That the Board respectfully requests the Honorable I Charles S. Robb, Governor of the Commonwealth of Virginia, to !I ,I declare certain areas of Roanoke County, Virginia, flood disaster BE IT RESOLVED by the Board of Supervisors of Roanoke I areas and take whatever action is necessary, through the State and Federal governments, to provide emergency State and Federal program relief and emergency assistance on behalf of citizens and residents of Roanoke County living in flood-damaged areas; and 2. That the County Administrator is hereby directed to mail certified copies of this resolution to the Honorable Charles S. Robb and the appropriate State and Federal elected officials. On motion of Supervisor McGraw, and the following recorded vote: AYES: Supervisors Brittle, Burton, McGraw, Minter, Nickens NAYS: None County Administrator Donald Flanders commended Mr. I Lawrence Logan of the Fire and Emergency Services Division as well as the staff, the Hollins Rescue Squad and the Fire Departments for their efforts in assisting the flood victims. Mr. Winston H. Sink, 5423 Palm Valley Road, a resident of the flood area reported he received a letter from Congressman Jim Olin with suggestions of possible solutions. ADJOURNED MEETING IN RE: CALL TO ORDER Chairman Harry C. Nickens call the meeting to order at 7:20 p.m. MEMBERS PRESENT: Chairman Harry C. Nickens, Vice Chairman I Athena E. Burton; Supervisor Alan H. Brittle, Steven A. McGraw, Gary J. Minter. ~EMBERS ABSENT: None - -- ~I o~ " ~£ August 21, 1984 IN RE: WORK SESSIONS Clearbrook Water System John Hubbard, Superintendent of Public Facilities I presented the background regarding the problems of obtaining water in this area. The area qualifies for a Farmers Home Administration grant of 70 percent and a low interest loan of 30 percent. The Virginia Water Project will donate $10,000 for connection fees for eligible residents in the area. Mr. Hubbard recommended that Roanoke County participate in the amount of $67,413. Mr. Flanders introduced Donald Wolthuis, an attorney representing the residents of the Clearbrook area, who asked for the Board's support in obtaining water for the area. He also introduced David J. Rigby, an engineer with the Clean Water Engineers who prepared a report on alternatives for I obtaining water for the Clearbrook area. forty one families have signed a letter of intent to participate in the water system at a cost of $20.00 per month. Mr. Rigby introduced Mr. Les Wyrick, the chairman of the Clearbrook Water Association, who asked for support of the Board for the project. Supervisor Burton was concerned that by assisting in the Clear brook area, the County could be establishing a precedent. Mr. Mahoney stated that he felt that no legal precedent was being established, but possibly a moral precedent for the future. In response to a question from Supervisor McGraw, Mr. Hubbard stated that the Clear brook area had the most severe water need for the I largest number of residents. The Board directed Mr. Mahoney to negotiate a contract with the legal staff and citizens of the Clearbrook area to be brought back for approval. Moniterinq of Human Services Aqencies ~ ~ ,.... (-. s ".~ August 21, 1984 - -.-- __æ~~__ _ - Bruce Prillaman and Lee Blair of the Human Services Committee were present, as was Raleigh Campbell and Susan to the organizations rather than spent on monitering, ! I allocated II especially II ! I Williams of the Roanoke Valley Council of Community Services. Mr. Prillaman stated that the Human Services Committee felt the County would be better served if available funds were when there was already monitering information available on the I various human service agencies from such groups as united Way an~1 ,I the City of Roanoke. ¡ I Mr. Campbell announced the purpose of the Council of Community Services was to set up measurable objectives and evaluate the agencies, including how many County residents are being served, not advise the Committee who to fund. County Attorney, Paul Mahoney felt that this would have to go out for bid prior to awarding a contract. Supervisor Minter moved that the staff draw up contract. The motion passed by the following roll call vote. I guidelines for competitive negotiations to award a monitering AYES: Brittle, McGraw, Minter NAYS: Burton, Nickens IN RE: RECESS Chairman Nickens declared a recess at 8:30 p.m. IN RE: RECONVENEMENT The meeting reconvened at 9:05 p.m. Donation of Burqess-Shindell Property Superintendent of Public Facilities, John Hubbard I reported that all projected costs involved had been calculated, and the staff is waiting direction from the Board on whether to accept the donation of property as a recreation area. Supervisor Burton questioned the County Attorney on his legal opinion of accepting a Life Estate. Mr. Mahoney felt ~ 8~ August 21, 1984 there were no serious problems in accepting this, but there could be some practical concerns, such as liability if someone is living on the property. I Chairman Nickens felt the area should be a part of the long range Comprehensive Plan, but had reservation about acquiring property dedicated solely for one purpose only. Supervisor Burton thought the area offered tremendous potential for future use as a recreational area. Chairman Nickens directed the staff to bring back a proposed draft of a contract for the Board to review. utility Billing Process Diane Hyatt, Assistant Superintendent of Fiscal Management described the new program for collecting penalties on deliquent utility bills. So far almost $20,000 had been collected in penalties. The staff presented several potential I alternatives to use the penalty revenue. Gary Minter moved that the funds be allocated with the following priority: 1) health related areas, 2) system replacement; 3) industrial development expansion; 4) petitioned projects; and 5) retaining present system of operating revenue. The motion passed by a unanimous voice vote. Subdivision Roads and Legislation Superintendent of Public Facilities presented a list of subdivision streets not in the state secondary highway system. Following a discussion of the the most advantageous way of presenting these to the state, the Board directed staff to I prioritize the list based on the most realistic chance of being accepted by the state, and return the list to the Board for review. New Agenda Format ~ --~ ~8° (} August 21, 1984 I I , I j is available, there should be no need for discussion of an item, I II Ii Ii ¡! I i i I I 11 I Chairman Nickens asked the Board for any comments on the new format. Supervisor Burton felt that if all information unless it pertains to citizens. Supervisor Brittle requested more time to visit sites for mobile homes or rezoning. Mr. Flanders stated he would see if that was possible. Chairman Nickens was concerned about the 2:00 p.m. starting time and suggested that 3:00 p.m. be continued, with additional work sessions if necessary. Supervisor Brittle moved that the new agenda be adopted with a 3:00 p.m. starting time, and commit to the staff and each other to keep all discussion as brief as possible. The motion passed by a unanimous voice vote. IN RE: EXECUTIVE SESSION Supervisor McGraw moved to go into Executive Session pursuant to the Code of Virginia, Section 2.1-334 (a) (1), (2), (4) and (6) to discuss personnel, real estate, location of a prospective business or industry, and legal matters. The motion carried by a unanimous voice vote. IN RE: OPEN SESSION Supervisor McGraw moved to return to Open Session at 11:15 p.m. Supervisor Burton updated the Board on plans for the dedication of the Courthouse. IN RE: ADJOURNMENT Supervisor Minter moved to adjourn. The motion passed by a unanimous voice vote. , County Board of Supervisors I I I