HomeMy WebLinkAbout10/23/1984 - Regular
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October 23, 1984
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SW
Roanoke, Virginia 24015
October 23, 1984
The Roanoke County Board of Supervisors of Roanoke
County, Virginia, met this day at the Roanoke County
Administration Center, this being the second Tuesday, and the
last regularly scheduled meeting of the month of October, 1984.
IN RE:
CALL TO ORDER
Chairman Nickens called the meeting to order at 3:07
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p.m. The roll call was taken.
MEMBERS PRESENT:
Chairman Harry C. Nickens, Vice-Chairman,
Athena E. Burton, Supervisors Minter,
Brittle, and McGraw
MEMBERS ABSENT:
None.
IN RE:
EXECUTIVE SESSION
Supervisor Brittle moved to go into Executive Session
pursuant to Virginia Code Section 2.1-334 (a) (1), (2), (4), and
(6). The motion carried by a unanimous voice vote.
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IN RE:
OPEN SESSION
Supervisor McGraw moved to return to Open Session. The
motion carried by a unanimous voice vote.
Work Session - Set Off Debt Collection Act Program for
the County of Roanoke - John Chambliss, Superintendent of Fiscal
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October 23, 1984
Management and Alfred C. Anderson, Treasurer of Roanoke County
presented the work session to the Board. The purpose of this
act is to use taxpayers' refunds from the State to pay any debts
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of these taxpayers owed to State, any State agency, or local
governments. Each State, State agency, or locality must file
with the Department of Taxation for recovery. The Treasurer, as
the Set-Off Debt Coordinator, will file for such recovery on
behalf of the County. The fee charged by the Department of
Taxation for this service will be included as a portion of the
debt and will be treated as a filing fee or as legal expenses.
Claims will be filed based on delinquent real estates taxes,
personal property taxes, parking tickets, and terminated utility
accounts. At the close of the next fiscal year, a report on the
success of the act will be filed with the Board of Supervisors.
Supervisor Minter moved for approval of the act. The motion
carried by a unanimous voice vote.
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Work Session - Land Use Assessments - The Board
approved a draft of the ordinance and requested that it be
advertised for public hearing for the November 13, 1984 Board of
Supervisors Meeting.
Work Session - Report to amend the Roanoke County Code
Concerning Antique Vehicles - John Chambliss, Superintendent of
Fiscal Management, presented the changes to the Board of
Supervisors. Supervisor Minter moved that the ordinance be
published for public hearing for the November 13, 1984, Board of
Supervisors Meeting.
Work Session - Briefing on the Upcoming JLARC Highway
Hubbard, Superintendent of Public Facilities, handed out packets
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Meeting to be Held November 2, 1984, at Blacksburg - John
regarding funding of JLARC to the Supervisors and Mr. Flanders to
take to their meeting with the legislators.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
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October 23, 1984
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Supervisor Burton - Asked about solution of Roselawn
Road problem. Staff reported that they are working with the
Highway Department. Supervisor Burton also requested monthly
fiscal reports to be placed in agenda packets.
Supervisor Minter - Requested forms for park clean-up
project. Paul Mahoney, County Attorney, has already prepared
forms.
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Supervisor Brittle - Reported that over 10,000 children
in Roanoke County have been fingerprinted under Operation
Fingerprint.
Supervisor McGraw - Reported that he had met with the
citizens in the Catawba area regarding the use of the Catawba
School as a community center. The citizens are making every
effort to devise a plan that will reduce remodeling costs.
Supervisor McGraw also suggested that negotiations and studies be
started again since vinton and Roanoke County have rejected the
Valley First study.
Supervisor Nickens - No report.
IN RE:
REPORTS OF CONSTITUTIONAL OFFICERS
No report.
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES
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1. Personnel - No report.
2. County Attorney - No report.
3. Department of Public Facilities - Superintendent
John Hubbard gave an oral report on various building improvement
needs. Mr. Hubbard also reported on the fire hydrant situation
in Farmingdale South. The staff recommends installation of three
fire hydrants but there is no allocation in the budget. The
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October 23, 1984
Board advised Mr. Hubbard to meet with Tommy Fuqua, Coordinator
of Fire and Emergency Services, and then report back to the Board
Mr. Hubbard also reported on the easement on Route 897.
Supervisor Brittle moved the prepared resolution.
RESOLUTION 84-180 AUTHORIZING THE COUNTY
ADMINISTRATOR TO ACCEPT THE CONVEYANCE OF
AN EASEMENT ACROSS THE PROPERTY OF DAVID
E. AND VIRGINIA L. KIDD TO ROANOKE
COUNTY'S STARKEY WELL #1
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County Administrator be, and hereby is,
authorized and directed to accept the conveyance of an easement
across the property of David E. and Virginia L. Kidd to Roanoke
County's Starkey Well #1; and
2. That the General Appropriation Resolution of
Roanoke County, Virginia, adopted June 12, 1984, be, and same
hereby is, amended as follows to become effective October 23,
1984:
DESCRIPTION
Class:
Fund:
Department:
Expenditure
Utility
Easements
Unappropriated
Balance - Water
ACCOUNT NUMBER
92-6-09107-71100
92-6-09107-99999
INCREASE
(DECREASE)
$2,000
($2,000)
Upon motion of Supervisor Brittle and the following recorded
vote:
AYES: Supervisors Burton, Minter, Brittle, McGraw, Nickens.
NAYS: None
4. Department of Development - Arnold Covey,
Development Review Coordinator, presented Site Plan Bond Policy.
The staff recommended that the policy be approved as presented.
Supervisor Burton moved to approve the Site Plan Bond Policy
with the understanding that items on pages 7 and 8 will be
reviewed by staff. The motion carried by a unanimous voice vote.
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October 23, 1984
5. Department of Fiscal Management - Superintendent,
John Chambliss, reported that the audit field work had been
completed and there was a deficit in the Refuse Operation for the
Utility Fund in the amount of $295,418.00 and a cash balance from
accumulated depreciation and other cash sources of approximately
$185,780.00 for a net deficit of $109,638.00. Staff suggests
that $111,000.00 be appropriated from that balance to the Utility
Fund to offset the deficit. Supervisor McGraw moved to approve
the prepared resolution.
October 23, 1984
Resolution Number 84-181
On motion made by Supervisor McGraw, the General Appropriation Resolution
f Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby
as follows to become effective
I1~ICREASE
ESCRIPTION ACCOUNT NUMBER (DECREASE)
lass: Expenditure
d: General
pt: Transfer to Refuse Fund 03-6-09396-90096 $111,000
Unappropriated Balance 03-6-99999-99999 (111,000)
d: Utility
pt: Unappropriated Balance - Refuse 92-6-09106-99999 111,000
lass: Revenue
d: Utility
pt: Transfer from General Fund 92-5-51030-00000 111,000
To transfer money from General Fund to cover deficit in Refuse Operations
or the year ended June 30, 1984.
On mo tion of Supervisor McGraw and the following recorded vote:
AYES: Supervisors Minter, Brittle, McGraw, and Nickens.
NAYS: None.
ABSEN T: Supervisor Burton
6. County Administrator - Reported tha t the video tape
of Ro anoke County will be presented at the Novemb er 13, 1984,
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October 23, 1984
Board of Supervisors Meeting. Mr. Flanders has received report
on the Comparison of Financial Assistance and Special Services
for Economic Development. He noted that Virginia only provides
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one service, the Industrial Revenue Bonding Program. Mr.
Flanders also reported that he and John Hubbard, Superintendent
of Public Facilities, Supervisor Brittle, and Paul Mahoney,
County Attorney have been meeting with various engineering firms
to serve Roanoke County, Roanoke City, vinton, and Salem in the
development of a water resource for the next 55 years and are
proposing the retention of Hayes, Seay, Mattern and Mattern in
the amount of $1,983,000.00. The staff recommends the approval
of the prepared resolution. Supervisor Brittle moved for
approval to hire the firm of Hayes, Seay, Mattern & Mattern. The
motion carried by a unanimous voice vote.
IN RE:
RECESS
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Chairman Nickens called for a dinner recess at 5:27 p.m
IN RE:
CALL TO ORDER
Chairman Nickens called the regular meeting to order at
7:05 p.m. The roll call was taken:
MEMBERS PRESENT:
Chairman Harry C. Nickens, Vice
Chairman Athena E. Burton (left
meeting at 8:15 p.m.)
Supervisors Gary J. Minter, Alan H.
Brittle, Steven A. McGraw
MEMBERS ABSENT:
None
IN RE:
OPENING CEREMONIES
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The invocation was given by The Reverend David Boger of
Calvary united Methodist Church. The Pledge of Allegiance was
recited by all present.
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IN RE:
CONSENT AGENDA
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Supervisor Minter requested that item F-2 be
removedfrom the Consent Agenda. Supervisor Burton requested that
Item F-5 be removed from the Consent Agenda. With these
deletions, Supervisor Burton moved for approval of the Consent
Agenda.
RESOLUTION 84-183 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM F -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for October 23, 1984, designated as Item F -
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Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 8, inclusive, as follows:
1. Minutes of Meetings - August 14, 1984, August 21,
1984, August 28, 1984, August 30, 1984, September
5, 1984.
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~e~~ef àa~eà Se~~effieef ~67 ~984 ffeffi MafY
€..Paf~ef7 €±~Y €~ef~7 €±~Y ef Reafte~e w±~h
Rese~H~±eft ~~~3~ aeee~~±ft~ effef ef Va~~ey F±fS~
~e feefH±~ e*~ef~s ~e s~Hày ~eVefftffieft~a~
feef~aft±2a~±eft..
3. Bid Reports for the following:
a. Hydro Pneumatic tank for Deer Run Well.
b. Trench box for the utilities Division.
c. Repairs to fire apparatus.
d. Data Processing Terminals
- Resolution.
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4. Recommendation for denial of claim by T. Edward
Bennington, represented by Jack Altizer. County
Attorney and County Administrator recommend
referral to the appropriate insurance carrier.
5.. Rese~H~±eft aH~hef±2±ft~ €eHft~y Aàffi±ft±S~fa~ef ~e
e*eeH~e a eeft~fae~ w±~h A~~a~aeh±aft Pewef fef
e~ee~f±e ~ewef fef a ~hfee yeaf ~efffi..
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6. Letters from John McE Garrett of the Virginia
Compensation Board dated October 5, 1984
approving additional positions and a promotion in
the Sheriff's Department.
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7.
Letter dated October 3, 1984 from George R. Igoe,
Department of Highways & Transportation
pertaining to addition of Lantern Street into the
Secondary System.
8.
Letter dated October 15, 1984 from George K.
Calvert, Jr., Department of the Treasury,
announcing approval of an allocation of
$7,170,000 from the State Reserve for the County
of Roanoke.
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On motion of Supervisor Burton with the deletion of Item 5
and after discussion of Item 2, and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, McGraw and Nickens.
NAYS: None
RESOLUTION 84-183.A ACCEPTING CERTAIN BIDS MADE TO
ROANOKE COUNTY SET FORTH AS FOLLOWS
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That those certain bids set forth as follows in the
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following words and figures be, and hereby are, accepted, upon
all and singular the terms and conditions of the invitation to
bid, the specifications of the County of Roanoke, the bidder's
proposals, and the provisions of this resolution, to-wit:
A. Contract to construct and deliver one (1) 5,000
gallon hydro-pnuematic tank to be placed in service
at the Deer Run Well storage facilities - Richmond
Engineering Company - $6,954.00.
B. Purchase of one (1) metal trench box to be placed
in service by the utilities Division - James River
Equipment and Supply Company - $3,335.00.
C. Repairs to be made to the ladder truck assigned
to the Hollins Fire Department - American LaFrance
Service Center - $8,838.00.
D. Purchase of two (2) printing terminals - Hewlett
Packard - $6,622.20.
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2. That the County Administrator is hereby authorized
and directed to execute the necessary documents on behalf of
Roanoke County upon a form approved by the County Attorney; and
3. That all other bids are hereby rejected and the
Clerk is directed to so notify such bidders and express the
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County's appreciation for the submission of their bids.
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On motion of Supervisor Burton and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, McGraw, and Nickens.
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NAYS: None.
October 23, 1984
Resolution Number 84-l83.B
On IOOtion made by Supervisor Burton, the General Appropriation Resolution
f Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby
ded as follows to becaœ effective
ACCOUNl' NUMBER
INCREASE
(DECREASE)
Expenditure
General
Fire
Repairs - Fire Apparatus
03-6-03201-30046
$ 8,838
Unappropriated Balance
03-6-99999-99999
(8,838)
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Adopted by the following recorded vote.
YES: Supervisors Burton, Minter, Brittle, McGraw, and Nickens
YS: None
Supervisor Minter suggested that Roanoke County contact
someone from Virginia Tech or the University of Virginia to
conduct the study for the local governments since Valley First
had been voted against by vinton and Roanoke County.
Supervisor Brittle moved that Items F-2 be received and
filed and that Item F-5 be voted on by roll call vote.
RESOLUTION 84-184 AUTHORIZING THE
EXECUTION OF A CONTRACT WITH APPALACHIAN
POWER COMPANY FOR ELECTRIC ENERGY
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BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County Administrator is hereby authorized
to execute an agreement on behalf of the Roanoke County Board of
Supervisors with Appalachian Power Company for a three year term,
said term expiring June 30, 1987, for electric energy. This
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October 23, 1984
agreement provides a rate schedule for the sale of electricity to
governmental authorities; and
2. That the previously executed street light contract
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based on Appalachian Power Company's January 1, 1983, rate
schedule shall continue at those rates for the period specified
in said contract. Upon the expiration of the street light
contract the newly negotiated street light rates shall then
become effective; and
3. That said contract shall be upon form approved by
the County Attorney.
On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Minter, Brittle, McGraw, and Nickens
NAYS: None
ABSTAINED: Supervisor Burton
IN RE:
PROCLAMATION AND RESOLUTIONS
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Chairman Nickens presented a resolution of appreciation
to J. R. Bateman. Supervisor Brittle moved for approval of the
prepared resolution thanking J. R. Bateman for his service on the
Roanoke County Planning Commission.
RESOLUTION 84-185 EXPRESSING THE
APPRECIATION OF THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY TO J. R. BATEMAN FOR
HIS SERVICE ON THE ROANOKE COUNTY
PLANNING COMMISSION
WHEREAS, J. R. Bateman was appointed to the Roanoke
County Planning Commission and served thereon with distinction
from July, 1982, through October, 1984; and has served as Vice
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Chairman from January, 1984, to the present; and
WHEREAS, J. R. Bateman has submitted his resignation
from the Planning Commission in order to secure the benefits of
enhanced career opportunities; and
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WHEREAS, J. R. Bateman has been a loyal and hardworking
member of the Planning Commission and his accomplishments include
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substantial assistance in the up-date and revision of the
Comprehensive Plan and Zoning Ordinance as well as being
instrumental in developing the first mission statement for the
Roanoke County Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County and the citizens of Roanoke County
express their deepest and heartfelt appreciation to J. R. Bateman
for his brief but productive tenure and service on the Planning
Commission and it is with regret that his resignation from the
Planning Commission is hereby accepted; further that his service
and advice will be sorely missed; finally, that the Board and
citizens wish J. R. Bateman further success in his new endeavors.
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On motion of Supervisor Brittle and the following recorded vote:
AYES: Supervisors Burton, Minter, Brittle, McGraw, and Nickens
NAYS: None
Chairman Nickens presented a proclamation declaring the
week of November 11, 1984 thru November 17, 1984 as American
Education Week to Mr. David Rowe, Chairman of the Roanoke County
School Board, Mr. Bayse Wilson, Superintendent of the Roanoke
County Schools, and Ms. Shelby Thomason, Vice-President of the
Roanoke County Education Association. David Rowe extended an
invitation to all Board members and citizens to tour the schools
during that week.
Chairman Nickens also presented a proclamation
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declaring Wednesday, October 24, 1984, as United Nations Day.
Chairman Nickens also noted that Roanoke County has
received an award for excellence by the Roanoke Valley Clean
Valley Council.
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
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October 23, 1984
Donald R. Flanders, County Administrator, introduced
Ms. Beverly Waldo, Program Manager of Girl Haven, an adolescent
local governments and the offices will be temporarily housed at
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home for girls. Girl Haven is a cooperative effort of all the
the Roanoke County Administration Center.
Supervisor Brittle introduced Donald witt who will be
nominated to fill the unexpired term of Mr. J. R. Bateman on the
Roanoke County Planning Commission. Supervisor Brittle moved
that the Board of Supervisors approve his appointment effective
November 1, 1984 through December, 1987. The motion carried by é
unanimous roll call vote.
Mrs. Audrey Phelps, 3213 Rasmont Avenue, SW, Roanoke,
Virginia, submitted a petition to Supervisor Burton, regarding
the building of an apartment complex in the Crestwood Park
Development. The proposed and approved access to this
development is off of Rasmont Avenue and does not seem to meet
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Highway Department standards since it appears to be a one lane
road. Supervisor Burton checked with the Department of Highways
and discovered that the only way to deny an ingress or egress wa~
on the basis of sight distance and this particular ingress/egres~
met all those requirements.
Mr. William L. Woody, 3234 Ledgewood Avenue, SW,
Roanoke, Virginia, reported that he has had to call at least fou
times to have mud cleaned up from the ingress/egress on Rasmont
Road. He also reported on the danger of the ingress/egress and
that there have been several close calls as far as accidents haVE
been concerned. Supervisor Burton moved that this matter be
referred to staff. The motion carried by a unanimous voice vote
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IN RE:
PUBLIC HEARINGS
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Petition of Friendship Manor
Apartment Village Corporation
requesting rezoning from B-2 to R-3
of a tract containing 3.12 acres
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October 23, 1984
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and located on the northerly side
of Hershberger Road in the Hollins
Magisterial District. Planning
Commission recommends denial. Held
over from October 10, 1984.
APPROVED
Michael Smeltzer, appeared before the Board of
Supervisors on behalf of Friendship Manor Apartment Village
Corporation. Mr. Steve Rice, an employee of Friendship Manor and
a major part of its development and Mr. Eldon Karr, the architect
who has been working on the design were also present.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED that at this
meeting of the Board of Supervisors of Roanoke County, Virginia,
held on the 23rd day of October, 1984, the said County Zoning
Ordinance be, and the same is hereby amended so as to reclassify
the property described in said amended petition from Business
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District B-2 to Residential District R-3, in order that said
property might be more fully and reasonably used, the said
property being located in the County of Roanoke, State of
Virginia and more particularly described on Exhibit A attached
hereto.
EXHIBIT A
3.12 acres to be reclassified as residential
district R-3, and more particularly described as
follows:
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BEGINNING at a point on the easterly side of
Florist Road, NW, at a point 325 feet northwest
of an iron pin designated as No. 4 on the
hereinafter mentioned plat; thence N. 240 14'
56" W. 197 feet to a point; thence leaving
Florist Road, N. 610 42' 12" E. 520 feet to a
point; thence S. 90 27' 01" E. 354 feet to a
point; thence S. 790 33' 00" W. 445 feet to the
place of BEGINNING, and being as more particularly
shown on an addition to the plat dated December
20, 1977, made by Buford T. Lumsden & Associates,
Certified Land Surveyors.
BE IT FURTHER RESOLVED AND ORDERED that the Clerk of
this Board shall forthwith certify a copy of this Resolution and
Order to the Secretary of the Planning Commission of Roanoke
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October 23, 1984
County, Virginia, and a copy to Hazlegrove, Dickinson, Rea,
Smeltzer, and Brown, attorneys for the petitioner.
The foregoing resolution was adopted on motion of
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Supervisor Minter and the following recorded vote, the
Supervisors voted as follows, to-wit:
AYES: Supervisors Burton, Minter, Brittle, McGraw, and Nickens.
NAYS: None.
Petition of Wanda Kettleson
requesting rezoning from R-l
(Residential) to R-E (Residential
Estates) and a Special Exception
for a mobile home located on a 3.93
acre tract located on the northeast
side of Route 692 0.9 miles south of
its intersection with Elbert Drive in
the Windsor Hills Magisterial District
REQUEST WITHDRAWN
C. John Renick, Jr. appeared before the Board of
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Supervisors on behalf of Wanda Kettleson. Mr. Renick reported
that Ms. Kettleson has found a trailer within the size
requirements of the trailer that was recently removed and is now
protected by the Grandfather Clause. Because she was able to
find a trailer which met standards to allow compliance under the
Grandfather Clause, she withdrew her request.
IN RE:
APPOINTMENTS
Supervisor Burton moved to appoint John N. Lampros to
the Management Advisory Council. Supervisor Minter moved to
appoint Mr. Ed Ginch to the Management Advisory Council.
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Chairman Nickens moved to appoint Mr. Thomas T. Palmer to the
Management Advisory Council. The motions carried by a unanimous
voice vote.
IN RE:
EXECUTIVE SESSION
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Supervisor McGraw moved to go into Executive Session
pursuant to the Code of Virginia, Section 2.l-344(a) ( 1 ) , ( 2 ) ,
and ( 6 ) . The motion carried by a unanimous voice vote.
IN RE:
OPEN SESSION
Supervisor Brittle moved to return to Open Session at
10:15 p.m. The motion carried by a unanimous voice vote.
IN RE: ADJOURNMENT
Supervisor Minter moved to adjourn at 10:45 p.m. until
7:30 a.m. Thursday, October 25, 1984, to consider going into
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Executive Session. The motion carried by a unanimous voice vote.
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