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Home My WebLink About2/14/2006 - Regular Roanoke County Board of Supervisors Agenda February 14, 2006 Good afternoon and welcome to our meeting for February 14, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Mike Wilshire Cornerstone Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Adoption of a resolution authorizing the execution of documents in connection with Virginia Public School Authority (VPSA) refunding savings. (Diane D. Hyatt, Chief Financial Officer; Penny A. Hodge, Director of Budget and Finance) 1 F. FIRST READING OF ORDINANCES 1. First reading of an ordinance to vacate, quit-claim and release a variable width drainage easement dedicated by the subdivision plat of Devoncroft subdivision, Lot 1, Section 1, formerly dedicated by Boone, Boone and Loeb, Inc., and to accept dedication of a new variable width drainage easement, said easement crossing Lot 1, Section 1, currently owned by Boone Homes, Inc., Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) 2. First reading of an ordinance to vacate a public utility easement between Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, and to dedicate a new public utility easement between Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, Hollins Magisterial District. (Arnold Covey, Director of Community Development) G. SECOND READING OF ORDINANCES 1. Second reading of an ordinance to accept the conveyance of approximately 28.71 acres of real estate located on Merriman Road from the Roanoke County School Board to the Board of Supervisors, Cave Spring Magisterial District. (Paul Mahoney, County Attorney) H. APPOINTMENTS 1. Length of Service Awards Program (LOSAP) for Fire and Rescue 2. Roanoke Regional Airport Commission 3. Virginia Western Community College Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - January 24, 2006 2 2. Resolutions of appreciation upon the retirements of the following individuals: (a) Jane O. Etter, Sheriff's Office, after twenty-five years of service (b) Jerry W. Custer, Police Department, after twenty-two years of service 3. Resolution authorizing the application, acceptance and appropriation of a grant to the Fire and Rescue Department in the amount of $89,713.00 from the Department of Homeland Security 4. Request from the Fire and Rescue Department to accept and appropriate funds in the amount of $49,589.00 for two grants from the Virginia Department of Health 5. Request to accept the donation of a new variable width drainage easement across property of Park Place Developers, Inc., Lot 1, of the Hills at Castle Rock Subdivision, Windsor Hills Magisterial District 6. Request to accept the donation of certain real estate from affected property owners for roadway improvements to Wilson Mountain Road, Route 819, Cave Spring Magisterial District J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve 5. Statement of Treasurer's accountability per investment and portfolio policy as of January 31, 2006 3 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Richard C. Flora 3. Joseph P. McNamara 4. Joseph B. "Butch" Church 5. Michael A. Wray O. WORK SESSIONS 1. Work session to discuss fiscal year 2006-2007 budget development. (Elmer Hodge, County Administrator; Brent Robertson, Director of Management and Budget) (a) General review of the budget and General Assembly actions (b) General discussion of the rural addition and revenue sharing programs (c) CIP Review Committee review of results of the evaluation process (d) Fire and Rescue Department budget requests for fiscal year 2006-2007 2. Work session to discuss trash collection services at condominiums. (Anne Marie Green, Director of General Services; Nancy Duval, Solid Waste Manager) 3. Work session to discuss the Roanoke County Stormwater Management Program. (Arnold Covey, Director of Community Development) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of the appointments of specific public officers, namely appointees to the Roanoke Regional Airport Commission and the Virginia Western Community College Board; and Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 4 ..... ACTION NO. ITEM NO. E- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Adoption of a resolution authorizing the execution of documents in connection with VPSA refunding savings SUBMITTED BY: Diane Hyatt Chief Financial Officer APPROVED BY: Elmer C. Hodge £ tt County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On December 11, 2003, the Virginia Public School Authority ("VPSA") issued its School Refunding Bonds (1997 resolution) Series 2003 D. With a portion of the proceeds of the 2003 D bonds, the VPSA refunded certain maturities of 8 different series of outstanding pool bond issues involving 74 different localities. The refunding bonds issued by VPSA are deemed used for the same purposes as the original VPSA bonds being refunded (school capital construction expenditures). As long as the proceeds of the refunded bonds continue to be used for good governmental purposes under federal tax law, it will assure the VPSA's refunding bonds will remain tax exempt. We were notified in May 2005 that the lump sum refunding savings generated by this refunding transaction were available to the localities. The County will receive $581,773.76 in VPSA refunding savings. The refunding proceeds must be spent by the School Board on qualified school capital expenditures. In addition, to avoid arbitrage problems, the proceeds must be spent within six (6) months of the receipt of the funds. The schools are currently renovating Bonsack Elementary School at a cost of $2 million with money from their Major School Capital Fund. The Schoof Board will use these refunding savings toward the renovations at Bonsack Elementary School, thereby saving funds in their Major School Capital Fund for other projects. Since VPSA bonds are issued in the name of the County, it is necessary for the County to adopt the attached resolution in order to complete the closing papers so that the schools can obtain their savings. FISCAL IMPACT: The schools will receive $581,773.76 (and possible some additional interest earnings) from the VPSA refunding sale. They will use this money to fund a portion of the current renovations to Bonsack Elementary School. This will allow them to save the same amount of funds from their Major School Capital Fund for other capital projects. STAFF RECOMMENDATION: Staff recommends the following: 1. Adopting the attached resolution which approves the execution of the necessary documents for the Schools to receive $581,773.76 in VPSA refunding savings, 2. Appropriating the $581 ,773.76 (pus any interest earnings) savings to the renovations at Bonsack Elementary School AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2006 RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION WITH THE ISSUANCE BY THE VIRGINIA PUBLIC SCHOOL AUTHORITY OF ITS SCHOOL FINANCING BONDS (1997 RESOLUTION) REFUNDING SERIES 2003 D, A PORTION OF THE PROCEEDS OF WHICH REFUNDED THE COUNTY OF ROANOKE GENERAL OBLIGATION SCHOOL BONDS, SERIES 1992, SERIES 1993 C, REFUNDING SERIES 1994 A AND SERIES 1995A; AND AUTHORIZING ANY OTHER ACTIONS NECESSARY TO ACHIEVE THE OBJECTIVES CONTEMPLATED HEREBY WHEREAS, the Virginia Public School Authority (the "Authority") pursuant to (i) a bond resolution adopted on August 13, 1987, as amended and supplemented (the "1987 Resolution"); (ii) a bond resolution adopted on June 26, 1991, as amended, restated and supplemented (the "1991 Resolution"); and (iii) a bond resolution adopted on October 23, 1997, as amended, restated and supplemented (the "1997 Resolution") issued bonds (respectively, the "1987 Resolution Bonds", the "1991 Resolution Bonds" and the "1997 Resolutìon Bonds") for the purpose of purchasing general obligation school bonds of certain cities and counties within the Commonwealth of Virginia; WHEREAS, the Authority used a portion of the proceeds of certain 1987 Resolution Bonds to purchase certain duly authorized and issued general obligation school bonds of the County of Roanoke, Virginia (the "County") designated the County of Roanoke General Obligation School Bonds, Series 1988 A and Series 1989 ("Prior Local School Bonds"); WHEREAS, the Authority has issued under the 1987 Resolution several series of 1987 Resolution Bonds designated as "School Financing Bonds (1987 Resolution) 1992 Series B" (the "Series 1992 B Bonds"), "School Financing Bonds (1987 Resolution) 1993 Refunding Series B" (the "Serìes 1993 B Bonds") and "School Financing Bonds (1987 Resolution) 1993 Series C" (the "Series 1993 C Bonds"); WHEREAS, the Authority has issued under the 1991 Resolution a series of 1991 Resolution Bonds designated as "School Financing Bonds (1991 Resolution) Series 1995 A" (the "Series 1995 A Bonds"); WHEREAS, the Authority refunded certain 1987 Resolution Bonds with a portion of the proceeds of its Series 1993 B Bonds and, in connection therewith, the County exchanged its Prior Local School Bonds with a duly authorized and issued general obligation school bond designated the County of Roanoke General Obligation School Bond, Refunding Series 1994 A (the "1994 A Local School Bond"); 1 WH EREAS, the Authority used a portion of the proceeds of the Series 1992 B Bonds, Series 1993 C Bonds and Series 1995 A Bonds to purchase certain duly authorized and issued general obligation school bonds of the County designated the County of Roanoke General Obligatìon School Bonds, Series 1992, Series 1993 and Series 1995A (together with the 1994 A Local School Bond, the "Local School Bonds"); WHEREAS, the Authority refunded its Series 1992 B Bonds, Series 1993 B Bonds, Series 1993 C Bonds and Series 1995 A Bonds ("Refunded Bonds") with a portion of the proceeds of its Virginia Public School Authority School Financing Bonds (1997 Resolution) Refunding Series 2003 D (the "Refunding Bonds") issued pursuant to the 1997 Resolution; WHEREAS, the Authority in refunding the Refunded Bonds has pledged the Local School Bonds for the benefit of the holders of bonds issued under its 1997 Resolution; WHEREAS, the Authority is required to assist the underwriters (the "Underwriters") of the Refunding Bonds with their duty to comply with Securities and Exchange Commission ("SEC") Rule 15c2-12 (the "Rule"); WHEREAS, the Authority has requested the County to execute a Continuing Disclosure Agreement in order for the Authority to assist the Underwriters in complying with the Rule, and; WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia considers it to be advisable for the County to fulfill the request of the Authority to execute a Continuing Disclosure Agreement; NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia: 1. ContinuinQ Disclosure Aqreement. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers as they may designate are hereby authorized to enter into a Continuing Disclosure Agreement substantially in the form attached as Appendix A hereto, containing such covenants as may be necessary in order for compliance with the provisions of the Rule, and any other documents the Authority deems necessary to comply with the SEC rules and any Internal Revenue Service rules and regulations regarding maintaining the tax-exempt status of the bonds. 2. Use of Proceeds Certificate. The Chairman of the Board of Supervisors, the County Admìnistrator and such officer or officers as they may designate are hereby authorized to enter into a Use of Proceeds Certificate substantially in the form attached as Appendix B hereto, containing such covenants as may be necessary in order for 2 compliance with any Internal Revenue Service rules and regulations regarding maintaining the tax-exempt status of the bonds. 3. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or anyone of them may consider necessary or desirable in connection with the execution and delivery of the Continuing Disclosure Agreement and the Use of Proceeds Certificate and maintaining the tax-exempt status of the bonds, and any such action previously taken is hereby ratífied and confirmed. 4. Effective Date. This resolution shall take effect immediately. * :io: * * The undersigned Clerk of the Board of Supervisors of the County of Roanoke, Virginia hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on _' 2006 and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was duly held and complied with all requirements of law. A Copy Teste: Clerk to the Board of Supervisors County of Roanoke, Virginia 3 ACTION NO. ITEM NO. Ç" -I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: First reading of an ordinance to vacate, quit-claim and release a variable width drainage easement dedicated by the subdivision plat of Devoncroft subdivision, Lot 1, Section 1, formerly dedicated by Boone, Boone and Loeb, Inc., and to accept dedication of a new variable width drainage easement, said easement crossing Lot 1, Section 1, currently owned by Boone Homes, Inc., Windsor Hills Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge tit County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The petitioner, Boone Homes, Inc., (formerly Boone, Boone and Loeb, Inc.) is the current owner of the subject property and requests that the Board of Supervisors vacate, quit-claim and release the described existing variable width drainage easement and accept the dedication of a new variable width drainage easement. The existing variable width drainage easement crossing Lot 1, Section 1, was originally dedicated to the public by subdivision plat recorded in Plat Book 27, Page 64. The new variable width drainage easement would cross the property of Boone Homes, Inc. on Lot 1, Section 1, Deveoncroft subdivision, located at the intersection of Longview Road and Belcroft Court. The petitioner would like to place a sign for the subdivision at the corner of Longview Road and BeJcroft Court; however, the County of Roanoke will not allow a structure to be placed in an existing drainage easement. Therefore, the petitioner requests that the existing variable width drainage easement be vacated and a new variable width drainage easement be dedicated in order to place the sign on that corner. County of Roanoke staff has reviewed and approved the amendment to the stormwater drainage piping and structures and does not see the petitioner's request to have an adverse impact on the drainage in that locatJon. FISCAL IMPACT: Boone Homes, Inc. will be responsible for all costs associated with the partial vacation of the variable width drainage easement and the recordation of the ordinance. ALTERNATIVES: 1. Approve the first reading of the proposed ordinance to vacate the drainage easement shown on the attached plat and set the second reading for February 28, 2006. 2. Decline approval of the vacation of the drainage easement as shown on the attached plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2006 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A VARIABLE WIDTH DRAINAGE EASEMENT DEDICATED BY THE SUBDIVISION PLAT OF DEVONCROFT SUBDIVISION, LOT 1, SECTION 1, RECORDED IN PLAT BOOK 27, PAGE 64, FORMERLY DEDICATED BY BOONE, BOONE AND LOEB INC., AND TO ACCEPT DEDICATION OF A NEW VARIABLE WIDTH DRAINAGE EASEMENT, SAID EASEMENT CROSSING LOT 1, SECTION 1, CURRENTLY OWNED BY BOONE HOMES, INC., LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by an approved subdivision plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 27, page 64, Boone, Boone and Loeb, as owner of the property designated on the Roanoke County Land Records as Tax Map No. 86.01-13-01, conveyed to the Board of Supervisors of Roanoke County, Virginia, a variable width drainage easement as depicted on 'PLAT SHOWING EXISTING VARIABLE WIDTH DRAINGAGE EASEMENT TO BE VACATED ACROSS LOT 1, SECTION 1, DEVONCROFT (P.B. 27 PG. 64) SITUATED ALONG BELCROFT COURT, WINDSOR HILLS MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA", prepared by Lumsden Associates, dated January 17, 2006. WHEREAS, Boone Homes, Inc., is the current owner of Lot 1, Section 1, Devoncroft, and the subject property is located at the intersection of Longview Road and Belcroft Court, public rights-of-way in the Windsor Hills Magisterial District and is now designated upon the Roanoke County Land Records as Tax Map No. 86.01-13-01; and, WHEREAS, the Petitioner, Boone Homes, Inc.. as the current owner of this property, has requested that the Board of Supervisors vacate, quit-claim and release ~ the above-described existing variable width drainage easement and accept the dedication of a new variable width drainage easement (as shown on Exhibits A and B attached hereto); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 14, 2006, and a second reading was held on February 28, 2006. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of public utility easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, the vacation, quit-claim and release of an existing variable width drainage easement across property of Boone Homes, Inc. on Lot 1, Section 1, Devoncroft subdivison, located at the intersection of Longview Road and Selcroft Court in the Windsor Hills Magisterial District of the County of Roanoke, designated as "EX. VARIABLE WITH DRAINAGE EASEMENT P.B. 27, PG.64" on Exhibit A attached hereto, is hereby authorized and approved. 2 4. That, subject to the following conditions, the acceptance of a new variable width drainage easement across property of Boone Homes, Inc. on Lot 1, Section 1 Devoncroft subdivison, located at the intersection of Longview Road and Belcroft Court in the Windsor Hills Magisterial District of the County of Roanoke, designated as "NEW VARIABLE WITH DRAINAGE EASEMENT" on Exhibit B attached hereto, is hereby authorized and approved. 5. That Petitioner, Boone Homes, Inc. shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the establishment of an alternative drainage system, surveys, publication, and recordation of documents; and, 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim, and release, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272(2) of the Code of Virginia, 1950, as amended. 3 I I I f , I t I I , I I I , , I I I TAX 186.01-03-291 .......... ROY L. &- CASSiE E CAR " 0.8. 515. PG. 39 ... "'" : I I iI I ¡ I f I TAX 186.01- t3-02 wr 2 ... ... S 84"42'01" E 150. 02' i I" TAX 186.01-03-30.01 [ R S BUiLDERS, INC. ~ 0.8. 1619, PC. 629 ~ " 1.'"-' "> .Q ..... ~ " :g ... <:: ... I ... ~~ ~~ cs r....- !3<'" ~a:i . 0..: , I I I I I .I I ~I lû' I ~I g:{' L.jl ijl b ~I ¡ ij; Õr,1 t I ~r , , I I r ..f --- I E- § o t..J£, ~ E-~ <0 II.,. 0, 0 ~ ¡z~ ':1::/ Ü . fj .~ o:¡ "'- ~ :g V) TAX 186.01-13-01 LOT 1 ..... ..... ..... , ,r-r. J; ...... ¡;>',¡,; .....·~t .:..., ..... ( -.... -.... '¿o "" G1JÆ' 1$0- Jr Jr. Y-tJ °4!J " , ... '-- @ A.. 18'09'20" R.. 390.00 T.. 62.31 L.. 123.58 BRG. S 6319'02" [ CHo. 123.07 EX. VARJABLE tItIOIH ORAJNAGt EASEMENT f.B. 27, PG. 64 (SEE NOrE ¡:J) ® A.. 102'18'19" R.. 30.00 T.. 37.25 L.. 53.57 BRG. N 56'27'09" E CHO. 46.73 GRAPHIC SCALE ~ so 160 I LEGEND: EX EXISTING D. B. DEED BOOK P.B. PLA T BOOK PG. PAG[ w.L.f. WA ÆRUNE EASEMENT P.U.E. PUBLIC UTlUTY EASEMENT M.B.L MINIMUM BUILDING LINE R/W RIGHT-Or-WAY ( IN FEET ) 1 inch = 40 ft. NOTES: r. THIS PLAT WAS PREPARW 'MTHOUT THE BENEFIT or A CURRENT TlT1..E REPORT AND THERE MA Y EXIST EASEMENTS NOT SHOtm HEREON. 2. 7HIS PLAT DOES NOT CONSTln..JT£ A BOUNDARY SUR\I[Y. J. THE INT£NT OF THIS PLAT IS TO VACATE AN EXISTING VARIABLE 'MOTH DRAINAGE EASEMENT ACROSS LOT t, SECTION 1. "DEVONCROFï. PLA T SHO WING EXISTING VARIABLE WIDTH DRAINAGE EASEMENT TO BE VACA TED ACROSS LOT 1, SECTION 1 DEVON CROFT (P.B. 27, PG. 64) SITUA TED ALONG BEL CROFT COURT WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY. VIRGINIA DATE: ~ - ---- --= ~ ---=-=-=-~ -. ------ - -~-- =-- -= -=--- -- - -- - . --~-- ~ ~----- - ~ - -- --- ----- ==- ~-= = =-- -~---- ~ ==-=", -= .----- -" ---- -- --~ -- -- -- -- ----- ------ -~ --~- -- - - -- ----- --- .-- - LUMSDEN ASSOCIATES, P.c. ENG IN EERS-SUR VE Y ORS-PLANNERS ROANOKE, VIRGINIA EXHIBIT A January 17, 2006 SCALE, 1" = 40' COMM. NO.: 01-409 4664 BRAMBLETON AVENUE P.O. BOX 20669 ROANOKE, VIRGINIA 2401Ø PHONE: (540) 774-4411 FA!(: 1540) 772-9445 E-MAil: MAll@lUMSDENPC.COM PLA T SHOWING NEW VARIABLE WIDTH DRAINAGE EASEMENT ACROSS LOT 1, SECTION 1 DEVONCROFT (P.8. 27, PG. 64) BEING GRANTED TO THE OF SUPERVISORS OF ROANOKE COUNTY BY BOONE HOMES, INC. SITUA TED ALONG BELCROFT COURT WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA . . TAX 186.01-03-29 1 '- ROY L &- CASSIE £ CAR '" D.B. 515, PC. 39 ... "" : I r I I I J t I r I r I ! 1 I I ! /. ! . / / I I I ! I I , I I J TAX /86.01-13-02 LOT 2 ... ... S 84'42'01' £ - 15a02' TAX /86.01-0J-JO.Ol ë... E R S BUILDERS, INe. ;g D.B. 1619, PG. 629 CQ /.~ -~ ~ ~ ~ / E-< J I § t I 0 ...J U~ O;! ,",' J ~ :::-... ~'::::;I 1 <ò F;;.ct , bl «:1 ... 0 <::;) , ~, b ~1 let: .:!. '. ,",. ;>oi'1 ¡¡; ~ u " r o..JJ "'J. ~ "f-l: I 1 '<j .~ ~ ....... '.~I~ N 47'570,1" E J 1::11 Þ ....... .~~ 30.69' I ,:g ~ "- ~ . ". /1 <.I.~.... "<:1"¿:S',;. N 8tJTJJ'2i C"'.-,! L I ~ i§fS ~~ 51.2J' ~ ~ . -;.... -í "'Jì C2 -.......-""':"___~ I ~ ....... I ::i::!II: lO#G'tJ~~..t'o ~ I ßo· .". I? EX. VARIABLE IIfDTH ~ 04D DRAINAGE EASEMENT P.B. 27, PG. 6~ (SEE NOlE /4) TAX /86.01-1J-01 LOT 1 "- ... .. GRAPHIC SCALE ® A= 10278'19" R= JO.OO T= 37.25 L= 53.57 BRG. N 56'2109" E CHD. 46.73 ~ eo I 1eD I LEGEND: EX. D.B. P.B. PC. W.L.E. P.V.E. IA.B.L R/W ( IN FEET ) 1 inch ... 40 ft. NOlES: 1. THIS PLA T WAS PREPARED Wf1HOUT lHE BEN[f1T OF A CURRENT n7l.£ REPORT AND THERE UA Y EXIST EASEMÐiTS NOT SHOItN HEREON. 2. 1HIS PLA T OOES NOT CONS71TUÆ A BOUNDARY SUR'æt. J. THE INTENT OF THIS PLAT IS TO CREATf A NEW VARIABLE lIfom DRAINAGE EASEMENT ACROSS LOT I, SECTION 1. "OEVONCROFí. 4. EXISTING VARIABLE WlOlH DRAINAGE EASEMENT TO BE VACAÆD BY SEPERA TE INSmWJENT. 5. CURRENT OWIVER: BOONE HOUES, ING. INsmUUENT I 200226522. BOARD I ~ ~<o tS :<:Q,. ~~ is::''' ~aj . C1.: . I I I ( ,. ... '- ® A= 18TJ9'20" R= J90.oo T= 62.31 L= 123.58 BRG. S 6319'02" E CHO. 123.07 EXISTING D£ED BOOK PLA T BOOK PAGE WA TERUNE EASEUENT PUBUC UTlUTY EASEMENT MINIMUM BUILDING UNE RIGHT-OF- WA Y Exhibit B SCALE: LUMSDEN ASSOCIATES, P.c. ENG 1 NEERS-SUR VEYORS-PLANNERS ROANOKE, VIRGINIA DATE: January 17,2006 1" '" 40' COM"'. NO., 01·409 PHONE, 15401 774-4411 FAX: (540) 772-9445 E-MAil: MAll@lUMSOENPC.COM J'". ACTION NO. ITEM NO. ~ -J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: First reading of an ordinance to vacate a public utility easement between Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, and to dedicate a new public utility easement between Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, Hollins Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge £Ii- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: CBI Developers, LLC, the developers! owners of The Village of Tinker Creek, Section 1 are requesting the relocation of an existing 15' public utility easement between Lots 76 and 77 as dedicated in Plat Book 26, Page 11, The Village of Tinker Creek, Section 1, and as shown on the attached plat. The relocation involves the vacation of the exísting 15' public utility easement and dedication of a new 15' public utility easement between Lots 76 and 77, as shown on the attached plat. This action allows CBI Developers, LLC to place the easement down the centerline of the common property line which allows better utilization of the property. Local utility companies have been notified of the proposed easement vacation and dedication and none had any objections. FISCAL IMPACT: The costs and expenses associated herein, including but not limited to publication, survey and recordation costs, shall be the responsibility of CBI Developers, LLC. Ii . ALTERNATIVES: 1. That the Board of Supervisors vacate the existing 15' public utility easement and accept the dedication of the new 15' public utility easement, as shown on the attached plat. 2. That the Board of Supervisors do not vacate the existing 15' public utility easement and not accept the dedication of the new 15' public utility easement as shown on the attached plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14,2006 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PUBLIC UTILITY EASEMENT CURRENTLY LOCATED ON PARTS OF LOT 76 AND 77 OF THE VILLAGE AT TINKER CREEK, SECTION 1, PLAT BOOK 26, PAGE 11, AND TO ACCEPT DEDICATION OF A NEW PUBLIC UTILITY EASEMENT BETWEEN LOT 76 AND 77, SECTION 1, OF THE VILLAGE AT TINKER CREEK, ALL LOCATED ON PROPERTY OWNED BY CBI DEVELOPERS) LLC AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by an approved subdivision plat recorded in the Clerk's Omce of the Circuit Court of Roanoke County, Virginia, in Plat Book 26, page 11, CBI Developers, LLC, as owner of the property designated on the Roanoke County Land Records as Tax Map No. 27.20-3 conveyed to the Board of Supervisors of Roanoke County, Virginia, a 15' public utility easement as depicted on 'VACATION AND DEDICATION PLAT FOR THE VILLAGE AT TINKER CREEK P.B. 28, PG 15 SHOWING VACATION OF EXISTING 15' PUBLIC UTILITY EASEMENT (P.B. 28, PG. 11) AND CREATING A NEW 15'PUBLlC UTILITY EASEMENT SITUATE ON PLANTION ROAD BEING PROPERTY OF CBI DEVELOPERS, LLC." prepared by Mattern & Craig, Inc., dated January 3, 2006. WHEREAS, CBI Developers, LLC, is the current owner of both Lots 76 and 77, The Village of Tinker Creek, and the subject properties are located on Greenville Place, a private right of way and off of Flora Farm Drive, a public right-of-way in the Hollins Magisterial District and is now designated upon the Roanoke County Land Records as Tax Map Nos. 27.20-3-76 and 27.20-3-77; and, WHEREAS, the Petitioner, CBI Developers, LLC, is the current owner of these properties and has requested that the Board of Supervisors vacate, quit-claim and release the above-described existing 15' public utility easement (PUE) and accept the dedication of a new 15' public utility easement (PUE) (as shown on Exhibit A attached hereto); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 14, 2006, and a second reading was held on February 28,2006. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of public utility easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, the vacation, quit-claim and release of an existing 15' public utility easement across property of CSI Developers, LLC, parts of Lot 76 and Lot 77, The Village of Tinker Creek, located on Greenville Place, a 32' private right-of-way in the Hollins Magisterial District of the County of Roanoke, cross-hatched and designated as "15' WIDE PUBLIC UTILITY EASEMENT 2 P .B. 26) PG .11 TO BE V ACA TEDII on Exhibit A attached hereto, recorded in the aforesaid Clerk's Office in Plat Book 26, page 11, is hereby authorized and approved. 4. That, subject to the following conditions, the acceptance of a new 15' public utility easement between Lots 76 and 77, The Village at Tinker Creek, property of CBI Developers, LLC, located on Greenville Place, a 32' private right-ot-way in the Hollins Magisterial District of the County of Roanoke, cross-hatched and designated as UNEW 15' WIDE PUBLIC UTILITY EASEMENT" on Exhibit A attached hereto, recorded in the aforesaid Clerk's Office in Plat Book 26, page 11, is hereby authorized and approved. 5. That Petitioner, F&W Community Development Corporation, shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the establishment of an alternative drainage system, surveys, publication, and recordation of documents; and, 6. That the County Adminìstrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim, and release, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date ot its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272(2) of the Code of Virginia, 1950, as amended. 3 EXHIBIT A - - W t- 1<) ~2 cx:J æ~~ . Q.. CH.u 0 :::;;Q.. -- 0:::;; L&.J to Z:tJ:::~N ---- ¡::;O V) t- . xV) ~ EX. 11' PUBLIC I \ L&.J 0.. UTILl1Y EASEMENT -- P.B. 26, PG. 11 I ! - -- -:::ì .........iÞ -- LOT 74 ~L.&JUJ - Oü~ LOT 73 - C::)<t \ ~ 'tDc..> - - ~ e::: ~ ooL&Jc.. r--~......." - - I ~ -I l":.:t - 3: LOT 75 I.{'», oZa:: .-UJ bW (,D a:: .. LOT 72 r~~ --- '\ LOT 71 543'12'39"E . 10.14.:- --- LOT 77 LOT 78 LOT 70 I I CURVE C1 C2 C3 CURVE TABLE DELTA TANGENT CHORD 9"15'17" 14.89 29.69 11'33' 6" 7.69 15.30 19'24'29" 13,00 25.62 LEGEND o Existing Iron Pin I\(' V 1 Area of PUE Vacation ;{)\\.;;ig· Area of PUE Dedication LENGTH 29.72 15.33 25.74 RADIUS 184.00 76.00 76.00 BEARING N5S'33'16"E 554'24'11 "W 550'28' 4O"W HOLLINS MAGISTERIAL DISTRICT COUNTY OF ROANOKE VIRGINIA VACA'nON NIJ DEDØJION PLAT FOR THE VILLAGE AT TINKER CREEK P.8. 28. PO 15 SHOWING VACAmN OF EXISIINØ 1S" P\&JC U1UY tASÐÆNr (P.B. 28. PO. 1 t) AND CR£A1INQ: A NE.W 15" fItIIJC tmIJ1Y tASÐÆNr SIJUA1E ON PLANTATION It(W) BEING 'tHE PROPERTY OF CBI DEVELOPERS, LLC SCALE: 1- - JO' APPROVED: DATE: 01 03 06 PIJI.N NO. _ _ NOTARY 1 .'i 700E; 1 O·Oq, 71 tdoA SCALE IN FEET ~ o 30 60 "'" MATTERN & CRAIG, INC. 7D 1 FIRST STREET ROANOKE, VIRGINIA 24016 TELEPHONE (540)345-9342 ACTION NO. ITEM NO. G-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Second reading of an ordinance to accept the conveyance of approximately 28.71 acres of real estate located on Merriman Road from the Roanoke County School Board to the Board of Supervisors SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This ordinance authorizes the acceptance of a conveyance from the County School Board of Roanoke County of approximately 28.71 acres of real estate known as the ''Taylor Property" located on Merriman Road. The School Board purchased this property in 1993 for $240,000 plus various closing costs and expenses. The Board of Supervisors transferred $275,000 to the School Board from the 1993 General Obligation Bonds in order to pay for this property acquisition. On December 14, 2005, the School Board adopted a resolution declaring this property to be surplus and authorizing the conveyance of thìs property to the Roanoke County Board of Supervisors. In July 1998, Engineering Consulting Services Limited (ECS, Ltd.) was hired to provide wetlands delineation on this property. Subject to a survey and confirmation by the U. S. Corps of Engineers, ECS, Ltd. determined that approximately 7 acres of this property were identified as wetlands. In 2005, the Board of Supervisors retained Engineering Concepts, Inc. to prepare a site feasibility study for the South County Library Project. It concluded that the 1 buildable area of this property is limited due to extensive flood plane and topographic constraints. The 1992 deed (Deed Book 1389, Page 869) to the School Board includes the following conditions and restrictions: 1. Withìn one year from the date of this deed, the party of the second part shall plant a buffer of evergreen trees as close as feasible to any adjoining property of any party of the first part or their successor(s) in interest. Prior to commencing any actual development or construction upon this property, the party of the second part shall erect a six-foot chain link fence along such boundary line just inside this buffer line of trees upon the property of the party of the second part. 2. The party of the second part agrees that it shall comply with all current Roanoke County zoning or other ordinance requirements regarding permissible lighting levels in effect at the time of any development or construction of school facilities or parks/playground facilities on this property. The party of the second part further agrees that a major component of any architectural design and site planning efforts related to the development of this parcel will be directed towards minimizing the peripheral effects of lighting for such development. 3. The party of the second part agrees that it shall allow Frederick E. Taylor, Jr., or his designee, a reasonable time, not to exceed one year from the date of this deed, to remove a riding ring and associated fixtures from this property. Finally, it appears that Hurley Ward is using a portion of this property for stable and horseback riding activities. There is no written lease; however, she pays $300 every 3 months and provides the School Board with proof of insurance. STAFF RECOMMENDATION: The first reading of this ordinance was held on January 24. 2006. Staff recommends that the Board favorably consider the adoption of this ordinance at second reading. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2006 ORDINANCE TO ACCEPT THE CONVEYANCE OF APPROXIMATELY 28.71 ACRES OF REAL ESTATE LOCATED ON MERRIMAN ROAD FROM THE ROANOKE COUNTY SCHOOL BOARD TO THE BOARD OF SUPERVISORS, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors and the Roanoke County School Board entered into a Memorandum of Understanding in December of 2005 providing for the conveyance of approximately 28.71 acres of real estate (Tax Map No. 97.05-1-26) from the School Board to the Board of Supervisors; and WHEREAS, at their meeting on December 14, 2005, the County School Board declared the above-mentioned 28.71 acre parcel of real estate to be surplus property, thus allowing the Board of Supervisors to obtain ownership of the property upon approval of this ordinance and recordation of a deed; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of thìs ordinance will be held on January 24, 2006, and the second reading will be held on February 14, 2006. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition from the County School Board of Roanoke County of an approximate 28.71 acre parcel of real estate, is hereby authorized and approved. 1 2. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. 2 WHEREAS, the Roanoke County School Board has determined that it has no further use for approximately 28.71 acres of unimproved real estate it owns fronting on Crystal Creek Drive comprising all of Roanoke Tax Map Parcel #97.05-1-26; and WHEREAS, the School Board desires to transfer the Property to the Roanoke County Board of Supervisors pursuant to § 22.1-129A of the Code ofVìrginia. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County School Board, pursuant to § 22.1-129A of the Code of Virginia, hereby declares the Property to be surplus; and BE IT FURTHER RESOLVED that a copy of this Resolution, signed by the Chainnan and certified by the Clerk, shall be filed with the Clerk of the Circuit Court of Roanoke County; and BE IT FURTHER RESOLVED that the Division Superintendent is authorized to execute an agreement on behalf of the Roanoke County School Board with the Roanoke County Board of Supervisors relating to the transfer ofthe Property, a copy of such agreement is attached hereto as Attachment A; and BE IT FURTHER RESOLVED that the Chairman and the Clerk are authorized to execute a deed and such other documents and to do such other things as may be necessary to transfer title to the Property to the Roanoke County Board of Supervisors. {;!ftdt ~ CHAIRMAN ~ Certificate I hereby certify that the foregoing Resolution was duly adopted by the Roanoke County School Board at its regular meeting held on December 14,2005. 4Þ?1JuJ /;;4~ This Memorandum of Understanding between the Roanoke County Boord of Supervisors (Board of Supervisors) and the County School Board of Roanoke County (School Board) states the intent of the School Board to , convey to the Board of Supervisors a parcel of real estate known as the "Taylor Property.· 1. In January of 1993 the School Board purchased a parcel of real estate consisting of 28.71 acres known as the "D. M. Taylor Heirs Property,· Tax Map No. 97.05-1-26 for $240.000 plus closing costs (total $245,552.01) for Q proposed new southwest County high school. 2. The voters of Roanoke County at Q referendum held on November 3, 1992. approved the issuance of general obligation bonds. Out of the 1993 general obligation bonds. the Board of Supervisors transferred to the "School Board the sum of $275,000. The School "Board utilized this t~ to pay for the acquisition of the Taylor property. . 'r 3. The Board of Supervisors retained Engineering Concepts, Inc~ in 2005 to prepare Q site feasibility study for the South County Library . Project. Engineering Concepts, Inc. studied many possible sites in south County for this project, including the Taylor property. It concluded that ~ . - ttre buildable area of this property is limited due to extensiVe flood plain and topographic constraints. 4. The School Board has determined that the Taylor property is surplus and it has no use for this property for school purposes. 5. The School Board agrees to convey the ownership of the Taylor property consisting of 28.71 acres, Tax Map No. 97.01-1-26 to the Board of Supervisors pursuant to the provisions of S22.1-129 of the Code of Virginia, as amended. . 1 .... .. 6. The Board of Supervisors is considering the use of the. Taylor property for parks and recreational purposes. "Approved this /4 day of 4~C err0Þ 2005 by the County , . School Board of Roanoke Coun1y (¡nd the Roanoke County BOQ~ of Supervisors. Roanoke County Board of Supervisors .. Michael W. Atlizer, Chairman . . '. . :~~:~.>J 2 ACTION NO. ~I-J ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 Appointments to Committees, Commissions and Boards AGENDA ITEM: SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge Eft- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Length of Service Award Program (LOSAP) for Fire and Rescue The following four-year terms expired on January 1,2006: (1) Leon Martin, Volunteer Member at Large; (2) Mike Gee, Volunteer Fire; (3) Craig Sheets, Volunteer Rescue Squad; and (4) Brian Garber, Volunteer Member at Large. Members of the LOSAP are recommended by the Volunteer Fire and Rescue Chiefs Board and confirmed by the Board of Supervisors. Recommendations are not yet available regarding these appointments. 2. Roanoke Regional Airport Commission The four-year term of Jane Mitliron expired on February 10, 2006. Ms. Milliron is no longer a Roanoke County resident and is therefore not eligible for reappointment due to the residency requirement. 3. Virginia Western Community College Board E. Wilson "Will" Davis, Jr. has resigned from his position as a Roanoke County appointee. This four-year term will expire on June 30,2007. rl-l1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14,2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 14, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes - January 24,2006 2. Resolutions of appreciation upon the retirements of the following individuals: (a) Jane O. Etter, Sheriff's Office, after twenty-five years of service (b) Jerry W. Custer, Police Department, after twenty-two years of service 3. Resolution authorizing the application, acceptance and appropriation of a grant to the Fire and Rescue Department in the amount of $89,713.00 from the Department of Homeland Security 4. Request from the Fire and Rescue Department to accept and appropriate funds in the amount of $49,589.00 for two grants from the Virginia Department of Health 5. Request to accept the donation of a new variable width drainage easement across property of Park Place Developers, Inc., Lot 1 of the Hills at Castle Rock Subdivision, Windsor Hills Magisterial District 6. Request to accept the donation of certain real estate from affected property owners for roadway improvements to Wilson Mountain Road, Route 819, Cave Spring Magisterial District 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 - ACTION NO. I - d Ca. ,~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Resolutions of appreciation upon the retirement of the following individuals: (a) Jane O. Etter, Sheriff's Office, after twenty-five years of service (b) JerryW. Custer, Police Department, after twenty-two years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge £,~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Deputy Sheriff Etter retired on February 1 , 2006, after twenty-five years and six months of service in the Sheriff's Office. Sergeant Custer retired on February 1, 2006, after twenty- two years and three months of service in the Police Department. They have each requested that their resolution be mailed since they are unable to attend a Board meeting. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail them to the retirees with the appreciation of the Board members for their many years of service to the County. 1- ~,(). AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14,2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JANE O. ETTER, SHERIFF'S OFFICE, UPON HER RETIREMENT AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Jane O. Etter was employed by Roanoke County on August 1,1980, as a physician's assistant in the Sheriff's Office; and WHEREAS, Deputy Sheriff Etter also served as Deputy Sheriff - Corrections Paramedic prior to her promotion to Deputy Sheriff - Assistant Records Supervisor on September 21,1998; and WHEREAS, Deputy Sheriff Etter retired from Roanoke County as a Deputy Sheriff- Inmate Records on February 1, 2006, after twenty-five years and six months of service; and WHEREAS, Deputy Sheriff Etter, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JANE O. ETTER for more than twenty-five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. J--d.b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JERRY W. CUSTER, POLICE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Jerry W. Custer was employed by Roanoke County on November 16, 1983, as a Deputy Sheriff Patrol Officer in the Sheriff's Office after serving as an Auxiliary Deputy Sheriff; and WHEREAS, Sergeant Custer was one of the original members of the Police Department which was established in 1990; and WHEREAS, Sergeant Custer advanced to the rank of Sergeant in the Police Department in 1992 and served as the Property Sergeant and Patrol Sergeant until his retirement; and WHEREAS, Sergeant Custer had many talents that he willingly shared with the Department including a natural construction ability and the capacity to visualize a completed project prior to its completion; and WHEREAS, Sergeant Custer was involved in the construction of the Police Firing Range, the Driver Training Center, and various other projects for the Department; and WHEREAS, Sergeant Custer was named Officer ofthe Year in 1986 and nominated for Roanoke County Employee of the Year in 1987; and WHEREAS, Sergeant Custer retired from Roanoke County on February 1, 2006, after twenty-two years and three months of service; and WHEREAS, Sergeant Custer, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. .- NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JERRY W. CUSTER for more than twenty-two years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. T-3 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Resolution authorizing the application, acceptance and appropriation of a grant to the Fire and Rescue Department in the amount of $89,713.00 from the Department of Homeland Security SUBMITTED BY: Richard E. Burch Chief of Fire and Rescue APPROVED BY: Elmer C. Hodge ot County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has been awarded funds in the amount of $89,713.00 administered by Virginia Department of Emergency Management under the State Homeland Security Grant Program. These funds are to assist in preparedness and to help guard against acts of terrorism. The Homeland Security funds are distributed through the Virginia Department of Emergency Management to various County departments for specific equipment designated in the grant guidelines. The funds will be split between Fire and Rescue and Police Department purchases, but the grant will be administered through the Fire and Rescue Department. FISCAL IMPACT: These funds do not require a County match in funding. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution and authorizing that a certified copy accompany the grant application for the grant award. Staff also recommends the appropriation of the grant funds in the amount of $89,713.00 to the Fire and Rescue Department for the administration of the grant AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2006 RESOLUTION DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE 2005 HOMELAND SECURITY GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the ODP, National Domestic Preparedness Office Grant Program (s), administered by the Commonwealth of Virginia. That, Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $89,713.00 and authorizes the appropriation of said monies for the purposes authorized in the grant application. 1 Ir ACTION NO. ITEM NO. 1:-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate funds in the amount of $49,589.00 for two grants from the Virginia Department of Health SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. íH County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue requests that the Board accept and appropriate the following grants: 1. The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department a partial purchasing grant #WVC04/12-05 totaling $42,500.00 to purchase an ambulance. The new ambulance is to replace an existing ambulance serving Roanoke County and the Town of Vìnton. The partial matching funds would be split between Roanoke County and the Town of Vinton. 2. The Virginia Department of Health, Office of Emergency Medical Services, awarded the Fire and Rescue Department a partial purchasing grant #WVC04/12-05 totaling $7,089.00 to replace one cardiac monitor. The new monitor will replace old technology in cardiac defibrillation practices. FISCAL IMPACT: 1. The Roanoke County Fire and Rescue Department and the Town of Vinton have budgeted funds for the partial purchase that the state requires for the grant. Roanoke County will supply partial funding totaling $21,250.00 and the Town of Vinton will supply partial funding totaling $21,250.00. · .. 2. The Roanoke County Fire and Rescue Department has budgeted funds for the $7,089.00 partial purchase that the state requires for the grant. ALTERNATIVES: The Department will not be able to purchase the new ambulance without the funds from the state (grant # WVC04 /12-05) and the department will not be able to purchase the new cardiac monitor without the funds from the state (grant # WVC04 /12-05) STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds in the amount of $49,589.00 into the Fire and Rescue Department budget as outlined above. ACTION NO. ITEM NO. I-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Request to accept the donation of a new variable width drainage easement across property of Park Place Developers, Inc., Lot 1, of the Hills at Castle Rock Subdivision, Windsor Hills Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney Elmer C. Hodge £~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a new variable width drainage easement in the Hills at Castle Rock subdivision in the Windsor Hills Magisterial District of the County of Roanoke: Donation by Park Place Developers, Inc., of a drainage easement, variable in width, across property situated along Srahma Road and Castle View Court. The location of said easement is shown on a plat entitled "Plat Showing New Variable Wídth Drainage Easement (445 S.F.) situated within Lot 1 'The Hills at Castle Rock' (P.B. 29, Pg. 114) being granted by Park Place Developers, Inc. to The County of Roanoke for Public Use" dated December 5, 2006, prepared by Lumsden Associates, P.C., a copy of which is attached as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. y d.J.U.L.I:1A1I. :"C.,,-~~'b ~~~ãf9å F.::m~~i ~. . . ~~~S! i5~t;~~~ ~~ð : r&:! 6 fj ~ Q ~:I : !~~ I'LIQ ~....- :z; \...c::¡ <::I Q 3.!.~J. 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ITEM NO. 1--~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Request to accept the donation of certain real estate from affected property owners for roadway improvements to Wilson Mountain Road, Route 819, Cave Spring Magisterial District SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following real estate for roadway improvements, specifically the construction of an adequate turn-around at the end of state maintenance, to Wilson Mountain Road, Route 819 in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: Donation of 0.0918 acres, together with a temporary construction easement of 0.3066 acres of Roanoke County Tax Map No. 88.02-01-01 as shown on the plat attached hereto as "Exhibit A"; being a portion of the property conveyed to Shari L. Webb by deed dated September 2002 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Instrument No. 200218705. Donation of 0.0305 acres, together with a temporary construction easement of 0.0881 acres of Roanoke County Tax Map No. 88.02-01-19.00 as shown on the plat attached hereto as "Exhibit B"; being a portion of the property conveyed to Christopher L. & Jackie Anne Blankenship by deed dated June 1995 of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, in Deed Book 1478, page 379. Donation of 0.0373 acres for a temporary construction easement, Roanoke County Tax Map No. 88.02-01-03.00 as shown on the plat attached hereto as "Exhibit C"; being a portion of the property conveyed to David M. Huddleston of 1 record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Instrument No. 200505170. Donation of 0.0465 acres for a temporary construction easement, Roanoke County Tax Map No. 88.02-01-16.00 as shown on the plat attached hereto as "Exhibit D"; being a portion of the property conveyed to C. Layne & Diana C. Wilson of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, in Deed Book 1299, page 1124. Donation of 0.0799 acres for a temporary construction easement, Roanoke County Tax Map No. 88.02-01-17.01 as shown on the plat attached hereto as "Exhibit E"; being a portion of the property conveyed to Michael J. & Lissa K. Deweese of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, in Deed Book 1435, page 1476. Donation of 0.0067 acres for a temporary construction easement, Roanoke County Tax Map No. 88.02-01-02.00 as shown on the plat attached hereto as "Exhibit F"; being a portion of the property conveyed to David M. Huddleston of record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Instrument No. 200505170. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this real estate and that the County Administrator, or Assistant County Administrator, be authorized to execute such documents as may be necessary to accomplish this acceptance. 2 ·.n_..._r!:.~~~\~-;QOmsap¡ ( I . \ . ~ .. '=o~'':;'',,,, a/~ ¡ J/I~';I"'=;~::;~' I ~~ ~~.~ .~-(q..~,. ~299 A;. H24) ~:r.:¿ .~-.>;' ~. 0.66 Ac ~'ß"'ó. .. iii - -0:;- -'- ;;; -- -- _ tåLow MOUNTAIN ". - "'" ~ ~ to ~ Ð -.! -.; - (o.e:·'4!5 pr;o '''76) 1\0'" SJ5'.5:2'Oo·... 2' - - . - ! Sh. .. ----L__ 10 __ ~ 49.00"·. S"""10'00,"£ 51.oo!. - - ~ -- . . Ii ""' ~ &: !IO - I. --".s: . . -- I:: ~2 _WILSON - -MOO '. _ ; --<:-_."26'2J'1¢"e ~59::J!!'OO·W ~ ~ ~ 9 ~ R, - - -: : ~__"T.l18·: 29.!;a" .. IDIPORAAY ~ 1- - _ O~D (Vo SEë ;;; _ __ ~. ~ IPF )PF" ./ ~~"IION ~ ~ IÞO- Š N44'30',2"W --~ - -Ñ:JO:5'7'I'>o;;;---= - - ~ '~81~"'!!:....o/W)·-' \ ...., ".....\....' 7 - -¡Ž6.16' ~:NG ... "11'7.iiii'-- -... --r ,," - - - - SURFACE - - _. --- ___ ... .... 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'3" I (NsT. ,2t1lI/lM11f1) , \, "", Z 1!' .':V.a~""··"":·" ,.....,-. .... ......,.. .... . . I)r<OÞoSED \ , '. \ Y >::: I .~ 1\\\ì\\\\I'\'\\i\\ì\\:r1..~·X:i:::::-:/:: .;;.c....., \~I\'\.1L,,' ,¡"" \.,11 \\\ ,\\,,\'. Q ~Ñ'I '\.1'.,,1,,1,1 '\I\i 1"~,\\\~¡,\'.\P·/I\,\\,\EDGE.I\;.IP\P.AVEMEN1\,þ ;j.., §;,¡ II I \\\\\\\\\\\\\\\\\_\\\1..\\\\\\: \\\\\\1 \\'\\\\\\\\\\'Iì\\\\;\\ \i.\\\\N," tii$ ~~.{" / \ \\\\\\\ \,\\1,\\\ W,,\\\\\-\\'\\\'\\bOR~"\~Â '!I,\\\,,\ \ ;,\\\\ \\,\\ W\\\" 1[1).... " .\" \\1; \\\. > \ ' ~. I l'I\'II\ \ \ .\\ '\\\\ \ \ ~ ~ ¡ rAX , 88.02-01-0J.OO ~",i,\\ \\\ \\1, \ \" " '.\\\'R.¥¡fS.i7~r-\\\ \\\ -,.\\",\1, \\\\\\\ \ ù\ \\" .1 ¡¿ J:-''''I' DAVID J[.. mJDDLESTON , r. .,,\\\\\''\,\\,-\\\\v...'¡,;,t.'49.'Ø~\\\\',\\,,\\\\\ì.\\\\\\.\\V y " ~.;: a 70 Ac " -{ \ \\\\\ì. \ \\ ;'\, \ .JjkVSli';ì6ri¡J- '''\ \\ \\ \\'_ \fj7'\\ \ \", Æ Ct' '-'! ~LLOW MOUNTAIN if' ~\\\\\\-.\\\\ \\·'t1~öò.68'\\\\\\\\\\'.\\Ù\\\"\ .~' à (fNSr. 1200505170) .>.. ~ \i ¡ \ \ '0\ \'l\(:f!'" \ ·~'~··\6' ~~' ")"I'riW\\\ \, \,\ '1\ \: \ ðY b-oJii. " ., ~. . '¡¡ 1. ~ . ~ 'I' =,.< 111:' U ~ \ H . . \ . '\. ;q ,~è CURVE B ~\\\\\ci¡'òRIX~' ''Ši),J89,6:''Y\\'~'''' ...' !r.!'0) R 1""00" -":";~\1,\''¡;\ \\\\\\·"'\\W\\\ "" !;i;r;;;¡:¡~. I L:,5:55". . /~\~/' IIJ .-. ';:~~,. =:¡~" c..,Vif I ~, CH-S2411'5B'Y EASÐ.lDlT / / / f~ CHORD ŒST.=t~OJ· / I I , TAX # 88,02-01-01.00 / I' ~"''''~III S~2/' AC.WEBB I#è~' '\\\'\\\\ TEMPORARY CONSTRUCTION . ."" ~o "19 ¡I, \,\ \' " \ EASEMENT ~ ....../ I t['LLOW MOUNTAIN C:J.~ ~'.\\\\\\\\\ ", ," . ., ~j/.I. (0& 652 PG 244) ~~ lii;''''''::';;'/ ~'~H::~:::':; :: A::::: .)' "'~., f"· /,,~~¡¿::::::.'::tt{¡::: AREA"" 4000..13 SF 0.0918 Ac.. -;t 709/ / I " '{p'V ~··í /' ~ PlAT SHOI'ANG ....ï j // RIGHT-()F-WAY.. ':.,""""=1RUC11ON tASEI!ENT .>1 .,~..: S1~i~6~·E : " BOARD OF SUPERVIS¿~S. ROANOKE COUNTY " / BY ..-' / ~ 0 SHARI L. .-' , & .......... ',.: , 0 r~~ .;// «"- ....S,a, :' Ob~ ~9;"_ ,.' .............. ry ~~~~ . " Ò ---!"'o: A_ '" ."y:J' .: ' --......: ~-".To......... .' . ~ ~.~v·' . o'ì'~ .....,":...... . ~6'Q8 -"14t" ~ '-....J'o, "', ~~ ~:.... "........ 0...,.0.................. " WEBB ROANOKE COUNTY TAX MAP PARCEL 188.02-01-01.00 S11UA1ED AlONG WILSON MOUNTAIN ROAD VINTON MAGISTERIAL DISlRlCT ROANOKE COUNTY, VIRGINIA SCALE: 1-= 50' DATE: DECEMBER 13, 2005 PREPAllEIJ BY ROANOKE COIJN1T DCPARTYENT OF coJ.BWNITY DEVELOPMENT NOTE: METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. "EXHIBIT A" PLAT SHOWING RIGHT-OF-WAY & TEMPORARY CONSTRUCTION EASEMENT BEING CONVEYED TO BOARD OF SUPERVISORS) ROANOKE COUNTY BY CHRISTOPHER L. & JACKIE ANNE BLANKENSHIP ROANOKE COUN1Y TAX MAP PARCEL #88.02-01-19.00 SITUATED ALONG WILSON MOUNTAIN ROAD VINTON MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: 1""'" 50' DATE: DECEMBER 13, 2005 PREPARED BY ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 0) <:r-... at:) !:)Q. bt àS~ <;''O¡o ~- Q- Æ05 ~c:i ~.... BLUE ~.¿~ '..J'..._~ __SB67T55'C 163.65' -- fAX # 88.02-01-19.00 CHRiSTOPHER L. &:' JAClGE A. BLANKENSHlP 5.60 Ac .. ,....,;:;¡·~:.:.··1 ~t "~ };;, ì~ \.> ,. ~~. .,\:~ \'''''1 "N ,. . ,:~~¡: ;~ ~ ... ,- :. (0.8. 1478 ~ r_··'n-.·' ..,...~~.I!:;~~>..... - ;~~~;, "A" i /.; I/, L=68.21' D""'86 "50'41 " :. : " ./":" ;;?sf:;6'OS"W ..¡./,... CHORD 0151.=61.86' :.... ~~J; ", ~ .' .; .J:? ~/J' "". ,/. '.f~' q" 'C,(' í~'~~///I~// 'I,/I! I. 1/ 1///11 //.//./// // o 0881 Ac. NOTE: METES AND BOUNDS DESCRIPnON SHOWN ON lrilS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND 00 NOT REFLECT AN ACCURATE BOUNDARY SURVEY. RIDGE PARKWAY .f!61T2,"C 438.20' TAX # 88_02-01-01 00 '\ SHARI L. WEBB 1.29 Ac., YELLOW MOUNTAIN (0,8. 652 PG. 244) \ \ \ PROPOSED ) EDGE Of PAVEME~T DlS1lNG J ROAD ~ SURFACE I ) 'M'~~ " D49J11 ~07 ~ --:;2 (IQ. , ""T- IPF" -.L__. N8J1T'iin 398,90 ~ ;;;1S7i/iW J9690 ",. _:;r-.-::i ,[.¡:c. '~~ ," ' % t. "Yf 1> ""!. "EXHIBrr B" END OF" STATE MAJNTENANCE 0.10 MLES fROM YEUOW "'"IN. ROAD ¢<¢8 " " .' I ;~ t'~ ... ~~IO"'¡: ...... ......... ..~ L.;t~~~~Nr~OOImSON t~ ~L . . . 1.49. Ac ... OJ rru.ow I.fJ;JUNTA/N ~ ìJ "'",;, - ,...... ....... ....(r¡,jJ, Izg9 PI;. 112.) :.../tq ~ - - - --:,......... -"'_ I:> --___ ". t>¡' i } . ' ::ho;.l.'.~ ___LÐ5"52'00"E __ Ð :2!9,;OO·'. _WILSON - MoLT N44'Jrtl~~-~ - _ ~j26,16' ~~G SURf" "'CE --1~- -- N18V8:'2"w /j / : >224'_/ /; \ I I rM , IIIUJ2-Or-02.00 /"1 \ \ lU':;:7~ I! N20"21·trW}... & , (Wnl~) ~I 4.72 v~..~ tJ~~~#~fl' ·A.II'" l 'f~~ "A" / f$~~ TAX /88.02-01-03,00 "R=45.00· / ~4., ~... J:: " DAVID Jl. HUDDLESTON I " L= 149. 44' /I~ '" ~., ....1 0.70 Ac. I', " 0=19076'18- / ~. ~ 'rELLOW MOUNTAIN I, "r-5OD.B8· t: (lNST. / 200505(70) .~ "B'." CH=N2B-:J,J'O'·W ~ !! .-¥? i:;; CURVE '-.... CHORD D/51-=89.64' " ~ ' .o"',~~ , R=lo.00' -- --- _ / ~~ ¡ 1:... ~ I L-'5.55· -- ---- b '); ;¡ D=89TJ6 19 'IEI.IP0RAA1 / ~ ~ 0 b4.t. T-9.85" .. CONS1RUCllCIN " ~ I .~. CH=524"W58"'W EASDlENT - / I' I, ;,~f CHORD DIST.=14.03' . !!b "j " (fr ~<.<:: I TAX # 88.02-01-01.00 / ~ <?ó> '% ~. I ~. l~/,," ::~9::;Ù::: ~t} . ~~ ~ -':.....~ .....},' " (0.8. 652 PC. 244) ~:r q 04- ······.",flj' " ",,~ .]~7°~J?/I'· '. /'~.Ry~:::~l;¿E~::=: 1/·..·:,.....11.(/ "0';",' /~OARD OF SUPERV1S~S, ROANOKE COUN ..',.'- 1200' c;'" :;' BY .,: I ..' {' ?OJ'" .:/ DAVID M. HUDDLESTON ROANOKE COUNTY TAX MAP PARCB.. 188.02-01-03.00 .' -- , SI1UA1ED ALONG WILSON MOUNTAIN ROAD ~<~¿~ ....$~'a~ .,'j' VINTON MAGlS1ERIAl DISTRICT _______ '1' '-....!!..,: 900,", .', .' / A ROANOKE COUNTY. VIRGINIA Ò (j ·°0- ~ :/' SCALE: 1"'= SO' DATE: DECEMBER 13. 2005 ~ ~~Ò; .;...~...':/ 100:'__ PREPARfJ) BY ROANOKE CDUlm' DBPARnŒNT OF COIßolUNlTY DEVELOI'IŒNT ". ~ ~-1;>-: --<'ý ,,6'6'8 "'1LA ~ NOTE: METES AND BOUNDS DESCRIPllON SHOWN ON THIS PLAT .............jo·~"'rr ......... REPRESENT A COMPOSITE: OF DEEDS, PLATS. AND CALCULATED 'Z~ ~:::----... ~J~:yATION AND DO NOT REFLECT AN ACCIJRATE BOUNDARY -........ O~ -, ....... :0...... "EXHIBIT e" ..'·~·",J:;;:'1i::ik '<~j~:~6'j Jm>lA.J'J.',,~;;;;=~i\ ';"~..,.:;;.;.;.:::..':.::.:: ~..~Zflg pq. '12~) ....,":! __ :. 0.66 Ac. ':'~:ð... r::5'''::':':L:::·.:::~::.:(:f:::..>.·<· ·.>;;::.'::.::::)::¡p..F:::';:'.:.::·: ~ -. _ mLOW MOUNTAIN ~ . -:i:. '. ·-::i·:: :·:·:·:·:::;::··::::··:::':·:}i::·;:::,:.::::·.:.·,ri;(··:.:\:·:·:::·~·::.~:~:';¡?·;:(:;i.: -¿- -:- - __ _ -.!..Ð.8.··I~ ~ 1476) IP5 __.L~.5'S7.00:"f" '"~;';''''' .n....' ..... j2'!.!OO ..,............ SJ.J10'OO-E 5'.OO~ , - -'( .---. _WILSON - MOU: ."_ -- i ~~!..?6:?.J'1.¡(';: i-f59"J*OO'W ~ - RO' : ~- 111.88': 29.S(1' - _ !.4~ (Va. ~ - __ _ -~_:. IPF -__ - - '¿~B19 \f.'" ---. --.: '. N44'JD'J2"W -- - N.J0'57' .--__ _"nr. R/W) " _ -j26J6' g~NG _ __ ",]2 W 117,O(ÿ-- ~ ---. -1' WRr"a: _ _ _ __-I EN!> OF STATE _ _ , MAIN 1£N ANŒ N78TJ8'J2"W 1 " ......, ....... 58671'55"£ 0.10 !AILES FROM 12,24' 'I ....... 'iElLow !.1m. ROAO/I , / / \~ -- _~6;.:å TAX I /ill.at-OI-azOO 1',1 7,)" 08.°'£ 1U I'll) II. Bf111D1ZSfON I ,'- YaLOu.;7 ';;;NrNN \ N20"21 'now c ... ~ I (NsT.I:JOrJ/!IJM1'/)) 4.72' vii''' -PROPOSED 4"i ~Jf ' " , !k:!~ 'AX 1".02-"-~OO II l " ;~~~.. A" ~ ~'(f 0", , DAVID JI. HUDDLESTON , L=149.44· "/~ or, ø ;/' 0,70 Ac ' , " D...19016'18'" / ÿ' rfLLOW MOUNTAIN ii' "T=500.68" b (lNST. , :ZOO505/70) .~ liB"" CH=N26'2J'01"W ~ q .~è CURVE '--. CHORD DIST.=89.64' " ~I ~~~ , R=10.00' -- -- ---. / ~.~; t;q)';¡~' ~:~~:'19· IDIPOllARyJ:--' ---- ~ ~ kt. 7=9.85' CONSlRuC'I1ON,' "> , $>. CH=S24i1'58'"W (ASÐA£NT / / /Il <WRD msT.=1M3' / &- <?~~~ II " /;/ / ':f¡lRr°i:°'ï:::; i"/ # ;> ~ Q ~ /f" YELLO'i' M';;UNTAIN ~.f . ,,::;, ',;~:" JJj (0.8. 652 PG.2<') //4)':> ItWW4't;1 ~~~~~~y CONSTRUCTION " "'/O~rlj/' '. /~!":i::::T :.:02742 SF 00..5 Ao "'~iJ . 3., "E "i,:t/"<>:~:,:.,:..., /~OARDTEM~:"~::=OOJk~;~:~::; ,I,:~ S104 1 ,. , . .:, ,: 12. 00' f 9' /: / . " BY .. , "~'"' OJ" ::/ C. LAYNE & DIANA C. WILSON , ..... iC':' ROANOKE COUNTY TAX MAP PARCEL f88.02-01-16.00 ... ......... :. . " snUA TED ALONG WILSON MOUNTAIN ROAD y~<~ ......5'1. . . ~.. VINTON MAGISTERIAL DIS'1RICT o ...... ~9'" ..' 'ß1 -... 'f1; ~~~~ ....." ~ ROANOKE COUNTY, VIRGINIA Ò~~~ ~~. (~" ...." , SCAlE: ,.::: 50' DAlE: DECE148ER 13.2005 ~ ~(I O(/.;" .. .... f., , PREPARED B't ROANOIŒ COUNT'{ DEPAImlENT Of COIßWNlTY' DEVtI.OPIaNT ~ ~ ~.>-: '" , ,6'6'" --1',q, "-.::.. "-----"0. ...... ~~ ~::-..... """ 0"'9.:....~ ....... ;0....... I ; ~~ t-oS ;2;ofloã i:f ~te . !II;: &iT \ '1>'" ",':.-' ~ ~ ~ 5;1 ¡ ø- .. ,'TEllPORARY ~"..... ;¡ )pr_," ~ri:r7DH ~~ 1r-2 '\ .. - -+" - -- - - ... , "- " ..... NOTE: METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLI\T REPRESENT A COMPOSITE OF DEEDS, PlATS, AND CALCULATED INFORMATION AND DO NOT REflECT AN ACCURATE BOUNDARY SURVEY "EXlllBrr D" ,.,,'-: ......~~J;i~~~-:oo1PllSON ~ ..:~.> ~¿~6' ~AICIS8.02-0H7.01·'···~_:···· " I mww 'UqUNTAfN ìj/! '. JlIC11AEL-.. 1. II LISSA K DEWEESE ~\'JP. .... . .......... .............(f,!.8. 1299 PG. nr4) :../"! ~. 0.66 Ac. ::'ß "b. " 1- - - - ...:.:.-.~ -"'- - .~:~.~.:..~.:J -:. ~.OW MOUNTAIN \ . ~ '. ~i:1 to~ ~':;:OO~ M: /"00> _~j!f:!.$if;'.I!_i¡i,j}~¡:;/~I;F__ :;:ii - \ - ROAD -. ~..:;.;.J!!L:.~.'-::::;':..,~...,....-.......-. ..~... ." 1t\Ø'~'-RY ~,.. '" ¡;; N44'3~-~ - -Ñ;~:2-.:-W~-- ~a. ~~~~ i:Y--:.~~:';;;:X'\':ï~[:;::_.,::...·_/<pr . ~siw~~~7ON 'oW ~ I g _ -12616' ~~G _ -'. TI7.O(ÿ~- _ _ -I' ..' ... - - - - SURF ~ - _ ' .' 'to ~~ ___ ¡".'.. 'to " ~Œ~Œ -- MAINTENANCE NI8TJ'ZB,2'~:_"W ,1~1 \ - -J '" 0.10 lAlLES FROM ..' - SBBì7'55"€' 'fELLOW I.4TN. ROAD 163.65' I I I' rAK, 8/I.!I2-III-æOO 1"1 \ \ ....~.. lU.PJD ~07~IA:92'ON I N20·21'11·W'\. -'" )'Ð.LOw MOUNTAIN \ 472' ô.' foPI: O/IST.'-?P.I ~/': l - ""~ "A" / !¡~~.{1 TAX' 88.02-0l-D.J.00 I" R=45.00· / A ~ ,," : DAVID M. HUDDLESTON , '- L=I49..u' ,'/~ '" f! «I 0.70 Ac , I "' 0=190"16'18- / ~. YELLOW MOUNTAIN ill "T=500.68" è (lNSr. 12oo5D5170) *~ "S"" CH=N2B'2,J'07·W ~ ;¡¡ .~ ò CURVE '- CHORD DIST.=89.64· " ~ ~/q¡ R '0.00" - - / ø~ ~ !;táO;¡~' l Lo-='S5.55·,.. J- ~ ............- þ¡ ! 9'D6 19 TDlPORARY $ /!I .~ T=9.85· CONS'lRUClION,' , -!þ, CH=S2"'"II'SS"W EASE\.IENT / ' I ,.. C / / fj¡~ CHœD DlST.-,,,œ' / a> ~ I " I TAX # 88.02-07-01.00 / -<P <?~~~ ~ ,Jill =~9L~:;U::: ~1 ".0 $~ a~ .... ....... '0:"/:,11 (D.8. 652 PG. 244) " ~""6' :¥~~offlí!-... //{y ~~~~~~ ;;~~:~::::::o:, ___/--" :'0'''''''' ~OARD OF SUPERVlSOOS, ROANOKE COUNTY .- :~I ," 12..00' .. " BY .:/ MICHAEL J, & USSA K. DEWEESE ,.' ROANOKE COUNlY TAX MAP PARCEL 188.02-01-17.01 . , ~ _____ .\ ,... ~... , SllUATED ALONG 'MLSON MOUNTAIN ROAD ~«O'- '- ....~'O /' ." VINTON MAGlS'ŒRIAL DiStRICT --........ 'If; ~-i.~~O"ë..·-:.-~ ROANOKE COUNTY. VIRGINIA Ò·....[~ A~..J!. .....)<J.. ;,' .;', SCAI£: 1"= 50' DATE: DECEMBER 13 2005 -....: ~~70 '- ..... F-/; __ ' '-$ ~ ~""'~ "-<.- Z , PREPARED BY ROANOKE COUNTY DEPAR'I1ŒNT OF COJ.ßlUNtT'( DEVRLDPIo!ENT ~6<l ~~~~. NOTE:METES AND BOUNDS DESCRIPTION SHOWN ON THIS PLAT "-. ~. ot ......... REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED "-..~ ~ "-..... INFORMA TlON AND 00 NOT REfLECT AN ACCURATE BOUNDARY ......... 0_........ SURVEY. ........ ~y<> ........ "EXHIBIT En ___L~5'52~"E" __ ø _WILSON - MOU N44'J02!,:ç~~ - _ -jiB 16' g~NG SURFAŒ : 249.00". , -- ~~/&~:;~=~~ ... I '. 0,66 Aç, :~.o, --.. _ mLOW MOUNTAIN : . ~ '. ~¡:¡ a --,: -:: _ (D.8:·'~ pc. 1476) ."" IPF; '" ¡;: ~... ___ - __ ..~ ~ :¡:'Oþ,......tb 533"10'00"£ 51.00: - - -:.;- --.. :.:..:.:,..., ,ill. ../ òt: U:: ~ "'- _ -. ; ---+-_-:26;0>3".,:-;: ~59,#'CX?'W \ Â\I. <þ:~", ~ ~ I: ß ~ ROAD . =- ~__'11.88· ¡ 29.~0 ø--.: ." .,. m.lPt1ftARY ~ ~ '" ¡; - - _ (Vc¡ SEe R - __ ~- ~ IPr IPF COOSTRuC'llOH';¡ :¡: R ___ - - - -=-- 1£. B19 V. ---. ___~. ~ N.JQ'57'J.;;-ir--- - -~ R/W) " - _ :... ,,'-W-- - _ -¡ ... ": ~~ ~7 - I -- - -- /'" " --.J " -- 58677'55"£ "- 16.165' fAX, b¡¡.02-o,-,aoo b'''! '5t"¿ l ""'."" "" C:.~YNE "'~~.If. rIl30N ~ "~' ~6'" "" .. '. '... . IRLOW ·I.f{JuNTAlN j¡ ~"L.,/r'··>.~".) . ,··,,,..·...........(1).8. '299 PG. 1124j ..:... : :"'." - - - - ....:.:.,.~ ----..~,- tj" """"'- ", ",' END OF STATE MAINTENANCE 0,10 MILES FROI.! 'fELLOW MTN. ROAD : N'~:;¡:' ,11 \ I / TM ,8t1oz-tJr-0:2.D/J I"i \ \ lU':laT~ I I N20"21"l"W~" l! I (MT. '_711) ~/ 4. 72 U.f'~ ~~'i~;~f/' '''-II' I l ···CUR; "A" / ,19 ~ ~ TAX I 88.02-01-0J.OO "R=45.00' / A. ¡ ,!j '" , DAVID JI. HUDDLESTON , '- L=149.44' ,'/~ 'ff Jff;/' 0.70 At:: , , " 0=19016'18- / t¡ YELLOW MOUNTAIN ii' "T=500.68' b (INSr. , 200505170) .~ USo" CH=N26'23'01-W ~ Ii} .¡: p CURVE '-- CHORD 015T.=89.64' " ~, ..5',~~ , R=10.00' --- --- ___ / 1;.....'if' L=15.55' J:'"--- ------- ~ '& ") ;¡ 0-89'06"9- 1EJ,IPORARY !~' '" T-9.85' ""''''''''''' / rfj¡Y , ~. CH=S2411'58-W EASÐlENT / / //1 ŒORD =-'~of / ~ ~ , " , TAX ¡ 88.02-01-01.00 / #(3 <?~~ ~ r~/,' =~.:~:: ~.t¡ ~,,~, ~-"'<0' 1~:(,' / (0.8. 652 PG, 244) ~;J' ~ ~: J",. '"'iì1 // r"·"···' '··"'1 TEMPORARY CONSTRUCTI:N ~,:~::/z/¡:"f""" //~~Y ~~~~~;;~':'::: c::' /1/'S10"""'~"£/ ,. "':~?' AOARD OF SUPERVISORS. ROANOKE COUNTY ..' ,. 12.00 J. st'...-: ,. r,' BY 't.., O~/ :.,// ROANOKE~~~~ TAX~AP p~~D~~~~~,-OO ........ ~ SllUATED ALONG WILSON MOUNTAIN ROAD ~~~'- --~"' ../ '/.. .... " \oIImJN MAGIstERIAL OIS1RICT ~ ~y ~~~~ .'" ROANOKE COUNTY, VIRGINIA ~ rV. ...-..:Ø'5' f... ...' ,.- " \...:.r'"o. ~"7.i..... ,,...' Y SCALE: ,-= 50' DAlE; DECEMBER 13, 200S -.......:. % Ij>~V~ "-(·Y· E-o: ..~, PREPARED BY ROANOKE COUNT'{ DEPART:IŒNT OF COWUNITY DEVELOPIŒNT ~6'6'6' ..ct4¡..- '-..:.. NOTE: METES AND 80UNDS DESCRIPTION SHOWN ON THIS PLAT ~J'O'1j> "-- REPRESENT A COMPOSITE OF DEEDS. PLATS, AND CALCUlA1ED "'--/If:¡ ~~ INFORMATION AND DO NOT REfLECT AN ACCURATE 80UNDARY .......... O~ "'-. SURVEY "'- :0 '- ''EXHIBrr F" M- \ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenues Prior Report Balance $11,808,285 7.57% Addition from 2004-05 Operations 1,103,457 Audited Balance at June 30, 2005 12,911,742 Unallocated revenue 2005-2006 350,000 Balance at February 14, 2006 13,261,742 8.50% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8.5% of General Fund Revenues 2005 - 2006 General Fund Revenues $156,020,489 7.5% of General Fund Revenues $11,701,537 8.5% of General Fund Revenues $13,261,742 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge £~ County Administrator M~~ COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited Balance at June 30, 2005 $5,318,848.06 Remaining funds from completed projects at June 30, 2005 346,794.94 Transfer from Department Savings 2004-2005 784,359.00 7/26/2005 Appropriation for construction of new school warehouse (117,000.00) 8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00) Officers approved in the Police Department 9/27/2005 Appropriation for renovations to Roanoke County Courthouse ( 123,000.00) 12/20/2005 Appropriation to design and build a bay at Back Creek Fire and (150,000.00) Rescue Station 12/20/2005 Contribution to the Town of Vinton for the War Memorial Expansion (100,000.00) Balance at February 14, 2006 $5,974,462.00 $5,000,000 of this reserve is planned for radio purchases in the CIP Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2005 $1,416,838.00 7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00) Appropriation from 2004-05 Operations 679,628.00 Balance at February 14,2006 $679,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge tJt County Administrator H-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2005~2006 Original Budget $100,000.00 August 9, 2005 Appropriation for Legislative Liaison ($15,000.00) September 13, 2005 Appropriation for donation to American Red Cross ($10,000.00) for assistance with Hurricane Katrina October 25, 2005 Appropriatìon for the purchase and installation of a ($1,800.00) neighborhood sign in the Delaney Court Community December 20, 2005 Appropriation to increase services and staffing hours at Bent ($9,000.00) Mountain and Mount Pleasant Libraries January 24, 2006 Appropriation for assessment for APCO negotiations ($2,203.00) to VMLNACO APCO Steering Committee Balance at February 14, 2006 $61,997.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge £M County Administrator M-~ FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2005 $ 6,242,387 FY 2005-2006 Original budget appropriation 2,000,000 Less increase in debt service (3,424,615) Add Economic Development Dropoff 524,000 (900,615) FY 2005-2006 Annual Capital Contribution County 300,000 Schools 300,000 600,000 Balance at February 14, 2006 $ 5,941,772 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge £M County Administrator ACTION NO. ITEM NUMBER----.M - 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 14, 2006. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of January 31, 2006. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURITIES CONTRA 62,302,407.86 57,278.03 10,896,000.00 (58,746.80) 73,196,939.09 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION (G.O.) 4,195,770.98 4,195,770.98 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES SUNTRUST - SWEEP WACHOVIA 2,032,506.18 1,114,582.54 15,941.855.70 1,799,411.27 510,256.29 2,398,279.95 23,796,891.93 TOTAL 101,189,602.00 02/03/06 ACTION NO. ITEM NO. 0-1.0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Work session to discuss fiscal year 2006-2007 budget development SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge 't~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session to provide a general overview of issues related to FY2006-2007 budget development. In addition, an update on General Assembly actions and the potential impact on Roanoke County will be provided. ACTION NO. ITEM NO. O-\.b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Work session to discuss the rural addition and revenue sharing programs SUBMITTED BY: Arnold Covey Director, Department of Community Development Elmer C. Hodge 0\ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The work session will be an opportunity for staff from Roanoke County and the Virginia Department of Transportation to review the rural addition program and revenue sharing program with the Board of Supervisors and to discuss potential allocation of funds currently in the rural addition budget. ACTION NO. ITEM NO. C)-I. (' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Work session with the Capital Improvements Program (CIP) Review Committee to review results of the evaluation process SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge ítt County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session to hear the results and recommendations of the Capital Improvements Program (CIP) Citizens Review Committee for capital planning for FY2007-2011. The committee began their process in October by agreeing on procedures, objectives, guiding principles, and evaluation criteria. Work continued through the fall and winter with the committee hearing presentations on submitted capital needs and conducting site visits to view requests for capital upgrades and replacements. A report outlining the committee's prioritization of capital needs and recommendations has been finalized. This time has been set aside to review the final report of the committee and to discuss the findings and recommendations with committee members. <!Countp of l\oanoke FY2006-2007 Capital Improvement Program (CIP) Review Committee Evaluation and Recommendations February 2006 Roanoke County CIP Review Committee Table of Contents I. Committee Appointments ......................................................................................... I II. Executive Summary .................................................................................................... 2 III. Capital Project Recommendations Capital Proj ect Prioritization ........................................................................ 4 Project Score Summary - By Category ..................................................... 6 Recommendati ons............................................................................................ 8 IV. Appendix Committee Goal & Objectives ..................................................................... Al Project Evaluation Criteria ............................................................................ A2 Evaluation Scoring Factors ........................................................................... A3 Proj ect Specific Comments ........................................................................... A4 Roanoke County CIP Review Committee Committee Appointments In developing the FY2007-2011 Roanoke County CIP, the Board of Supervisors approved a CIP Review Committee comprised of Board-appointed representatives for each magisterial district and members of County-appointed commissions and boards. This unique approach allows a diverse perspective in reviewing and prioritizing capital needs that exist throughout the county. The FY2006-2007 CIP Review Committee is comprised of the following appointed members: Appointment: Mr. King Harvey Mr. James Anderson Mr. Jason Perdue Ms. Erica Kuelz Mr. Brian Garber Mr. Linwood Windley Ms. Lisa Boggess Mr. Gary Jarrell Mr. Todd Selkirk Mr. Roger Falls Representin2: Catawba Magisterial District Cave Spring Magisterial District Hollins Magisterial District Vinton Magisterial District Windsor Hills Magisterial District Industrial Development Authority Library Board Planning Commission Public Safety Parks and Recreation Commission Facilitated bv Roanoke County Staff: Mr. W. Brent Robertson Director, Management and Budget Mr. Chad Sweeney Budget Manager Ms. Cathy Tomlin Budget Analyst Roanoke County CIP Review Committee Executive Summary February, 2006 Back2round A Capital Improvements Program (CIP) is a multiyear management and fiscal planning tool to assist in identifying, prioritizing, financing and constructing public improvements. As most governments realize, the list of potential capital proj ects far exceeds available funding. Proposed capital projects support different community goals and often benefit particular constituent groups; therefore, a methodology is needed that attempts to balance diverse and sometimes competing community values and needs. On an annual basis, the Board of Supervisors selects a committee of citizens to evaluate and prioritize submitted capital projects and make recommendations for Board consideration in the capital planning process. The Committee agrees upon guiding principles, goals, and objectives (listed in Appendix); then interviews departmental staff and conducts site visits to understand specific projects. Results of Evaluation During development of last year's CIP (FY2006-20l0) the Board of Supervisors adopted a listing of "approved" projects that were scheduled over the 5 year planning period and tentative funding was identified for each project. This year's Committee (FY2006-2007) reviewed these projects as part of their evaluation process and recommends these approved projects remain at the highest priority for implementation over the next 5 year planning period. These approved projects are reported as Previously Approved Projects on the Capital Project Prioritization summary (page 4). The Committee prioritized all other capital project requests by applying a set of evaluation criteria to each individual project. The Committee used 12 separate criterion to score projects using values important to the community that were derived from previously adopted plans, policies (i.e. Community Plan), and statements articulated by the Board of Supervisors. After scoring was completed by committee members, each project's average score was calculated and listed in numerical order with the highest score representing the greatest priority. The Levell projects represent capital needs that have the highest perceived community value, but have no identified funding associated with them. The Committee has identified Levell capital projects as follows: · Roanoke County/Salem Jail Renovations · Mt. Pleasant Library Relocation · Glenvar Library Expansion · Brambleton Recreation Center Renovations · Regional Storm Water Management & Flood Control · Parks & Recreation Land Bank The complete listing of prioritized projects follows the Executive Summary. 2 Committee Recommendations While charged with developing a citizen-based prioritization of existing capital needs, the Committee also discussed and reached consensus on a number of capital programming recommendations for the Board to consider: · Long Range Capital Planning. o Comprehensive Planning-In order to make effective capital planning decisions for the entire county, School and water/sewer needs should be integrated with the current CIP process. o Linkage to Other Planning Processes-Integration of all formal planning processes must occur to adequately plan for capital needs of the community, not only for the 5 year planning horizon of the CIP, but many years beyond. · Land Banking. Land banking can be a responsible, cost-effective way to ensure that public agencies acquire future sites under the most desirable terms, without operating under a burden of tight time frames. Given the scarcity of available undeveloped land, the County should identify opportunities to purchase land where future public facilities can be located. · Capital Maintenance. Continue to increase the funding of capital maintenance to a level that will not only protect the County's current capital investments, but will also reduce future capital requests (as deferred maintenance grows into capital needs). · Capital Financing. Given the extent of capital needs a significant, recurring funding stream is essential. o Dedicated Funding-At a minimum, current funding levels must be maintained. Increased funding is necessary to realistically meet current and future capital requirements. o Financing Options-Consideration of all financing options is important. Pay-as- You-Go financing is fiscally conservative, but also has disadvantages. Grants, impact fees, GO bonds, and other sources are all viable financing options. Committee Rankin2 bv Cate20rv The ranking of individual projects was determined by over-all average score, where the highest score was the top ranked project and the lowest score was the bottom ranked project. Knowing the scoring criteria gives greater weight to community "needs" (i.e. public safety) when compared to community "wants" (i.e. library or parks and recreation), the Committee's opinion was that a healthy community provides its citizens with a good mix of both wants and needs. Page 9 of the report presents ranked projects in 4 categories: Public Safety, Technology, Quality of Life, and Service Infrastructure. Individual Committee Member Comments Information presented in the Capital Project Prioritization report represents the general consensus of the members of the CIP Review Committee. While consensus information related to the Committee's task is presented, Committee members' individual comments about specific projects and capital planning in general are included in the Appendix. 3 Roanoke County CIP Review Committee Capital Project Prioritization During development of last year's CIP (FY2006-20l0) the Board of Supervisors adopted a listing of "approved" projects that were scheduled over the 5 year planning period and tentative funding was identified for each project. This year's Committee (FY2006-2007) reviewed these projects as part of their evaluation process and recommends these approved projects remain at the highest priority for implementation over the next 5 year planning period. These approved projects are reported as Previously Approved Projects. The Committee prioritized all other capital project requests by applying a set of evaluation criteria to each individual project. After scoring was completed by committee members, each project's average score was calculated and listed in numerical order with the highest score representing the greatest priority. The Levell projects represent capital needs that have the highest perceived community value, but have no identified funding associated with them. Succeeding levels were determined by grouping projects together that had successively lower scores. The Committee's recommendations on capital priorities are as follows: Department - Project Average Total Score Previously Approved Projects: Sheriff: Regional Jail Project General SelVices: New County Garage Public Safety: 800 MHz Radio System Upgrade Community Development: VDOT Revenue Sharing Library: South County Library Parks & Recreation: Garst Mill Park Improvements Information Technology: Replacement of HP!3000 Economic Development: Center for Research Technology Information Technology: Enterprise Network Security Information Technology: Computer Network Infrastructure Upgrade Information Technology: SelVer Replacement Levell Projects: Sheriff: Roanoke County/Salem Jail Renovations Library: Mt. Pleasant Library Relocation Library: Glenvar Library Expansion Parks & Recreation: Brambleton Center Renovations Community Development: Regional Storm Water Mgt & Flood Control Parks & Recreation: Parks & Recreation Land Bank 75.9 75.1 74.2 72.3 72.2 70.9 4 Total Capital Cost $20,000,000 $2,080,000 $14,000,000 $5,000,000 $12,840,000 $383,000 $1,000,000 $7,750,000 $175,000 $2,079,500 $772,500 $2,160,860 $813,250 $2,455,200 $330,000 $7,500,000 $1,225,000 Level 2 Projects: Police: South County Police Precinct Parks & Recreation: Burton Softball Complex Library: Vinton Library Renovation Fire & Rescue: Station Renovations Parks & Recreation: Walrond Park Phase III Parks & Recreation: Camp Roanoke Fire & Rescue: Masons Cove Bunkroom Addition Parks & Recreation: Green Hill Park Phase III 69.6 69.5 69.3 68.5 68.5 68.2 67.6 66.9 Level 3 Projects: Parks & Recreation: Hollins Park General Services: Renovations to Service Center Information Technology: Enterprise Storage & Backup Parks & Recreation: Starkey Park Fire & Rescue: Back Creek Station Addition Fire & Rescue: New Plantation-Hollins Road Station Greenway Development: Roanoke River Greenway - Eastern Section Parks & Recreation: Vinyard Park Phase III Parks & Recreation: Goode Park Parks & Recreation: Whispering Pines Fire & Rescue: New Hanging Rock Station Parks & Recreation: Brookside Park Police: Bomb Disposal Unit Police: In Service Training Facility Parks & Recreation: Stonebridge Park Greenway Development: Tinker Creek Greenway Greenway Development: Mudlick Creek Greenway Information Technology: Voice Over IP Fire & Rescue: New Oak Grove Station General Services: Recycling Trailers Parks & Recreation: Northside High Temris Court Restoration Library: Bent Mountain Library Expansion Parks & Recreation: Family Water Park Fire & Rescue: Station Fuel Control System Parks & Recreation: Spring Hollow Park 66.7 66.1 65.9 65.9 65.3 65.2 64.6 64.6 64.1 64.1 63.9 63.9 63.8 63.1 63.0 62.0 61.8 61.1 60.8 59.9 59.1 57.2 55.8 54.2 52.1 5 $300,000 $344,000 $895,000 $476,850 $339,000 $203,500 $200,000 $806,000 $312,000 $1,200,000 $350,000 $1,040,000 $296,500 $1,870,000 $1,776,800 $689,500 $215,000 $514,500 $2)10,000 $164,000 $135,000 $5,000,000 $210,000 $1,911,000 $726,400 $525,000 $2,100,000 $100,000 $200,000 $137,000 TED $126,000 $2,005,000 Roanoke County CIP Review Committee Project Score Summary - By Category Department: Project Average Total Score Total Capital Cost Public Safetv Police: South County Police Precinct Fire & Rescue: Masons Cove Bunkroom Addition Fire & Rescue: Back Creek Station Addition Fire & Rescue: New Plantation-Hollins Road Station Fire & Rescue: New Hanging Rock Station Police: Bomb Disposal Unit Police: In Service Training Facility Fire & Rescue: New Oak Grove Station 69.6 $300,000 67.6 $200,000 65.3 $296,500 65.2 $1,870,000 63.9 $2,310,000 63.8 $135,000 63.1 $5,000,000 60.8 $2,100,000 Technolo2:V Information Technology: Enterprise Storage & Backup Information Technology: Voice Over IP Fire & Rescue: Station Fuel Control System 65.9 61.1 54.2 $350,000 $525,000 $126,000 Qualitv of Life Library: Mt. Pleasant Library Relocation Library: Glenvar Library Expansion Parks & Recreation: Brambleton Center Renovations 75.1 $813,250 74.2 $2,455,200 72.3 $330,000 69.5 $344,000 69.3 $895,000 68.5 $339,000 68.2 $203,500 66.9 $806,000 66.7 $312,000 65.9 $1,040,000 64.6 $1,776,800 64.6 $689,500 64.1 $514,500 64.1 $215,000 63.9 $164,000 63.0 $210,000 62.0 $1,911,000 61.8 $726,400 59.9 $100,000 Parks & Recreation: Burton Softball Complex Library: Vinton Library Renovation Parks & Recreation: Walrond Park Phase III Parks & Recreation: Camp Roanoke Parks & Recreation: Green Hill Park Phase III Parks & Recreation: Hollins Park Parks & Recreation: Starkey Park Greenway Development: Roanoke River Greenway - Eastern Section Parks & Recreation: Vinyard Park Phase III Parks & Recreation: Whispering Pines Parks & Recreation: Goode Park Parks & Recreation: Brookside Park Parks & Recreation: Stonebridge Park Greenway Development: Tinker Creek Greenway Greenway Development: Mucllick Creek Greenway General Services: Recycling Trailers 6 Roanoke County CIP Review Committee Project Score Summary - By Category Department: Project Average Total Score Total Capital Cost Parks & Recreation: Northside High Tennis Court Restoration Library: Bent Mountain Library Expansion Parks & Recreation: Family Water Park Parks & Recreation: Spring Hollow Park 59.1 $200,000 57.2 $137,000 55.8 TED 52.1 $2,005,000 Service Infrastructure Sheriff: Roanoke County/Salem Jail Renovations Community Development: Regional Storm Water Management & Flood Parks & Recreation: Parks & Recreation Land Bank General Services: Renovations to Service Center 75.9 $2,160,860 72.2 $7,500,000 70.9 $1,225,000 68.5 $476,850 66.1 $1,200,000 Fire & Rescue: Station Renovations 7 Roanoke County CIP Review Committee Recommendations Long-term capital planning and the need to fund critical capital assets is one of the most important functions undertaken by local government. All levels of government - federal, state, and local- struggle to replace aging capital assets, meet new needs, and make decisions whether existing assets are still required. Ongoing delivery of services can be assured only if adequate consideration is given to capital needs. In order to implement an effective capital plan, the CIP Review Committee recommends several options that should be considered by the Board of Supervisors and staff. While the following recommendations are recurring themes from CIP Review Committees in prior years, they continue to be the focus of discussion among current committee members and are important to ensure Roanoke County's capital needs are met. Long Range Capital Planning Comprehensive Planning It is important to note that current capital planning efforts of Roanoke County do not include 2 important components - Roanoke County Schools and the Western Virginia Water Authority. The Committee understands the legal separation of functions from the Board of Supervisors, but these entities represent a significant factor when considering the over-all infrastructure needs of Roanoke County and its residents. It is difficult to consider capital needs in a comprehensive manner when the methods for identifying and prioritizing projects for each entity is prepared independent of one another. A more comprehensive approach would be more efficient and effective. Linkage to Other Planning Processes The CIP is an important component of a locality's overall planning process and should be developed in conjunction with the comprehensive plan, annual budget process, strategic plan and other long-range planning initiatives. For the most part, CIP submissions address capital needs as they exist today - future needs for facilities, expansions, and upgrades playa lesser role in the document. To adequately plan for future capital requirements, the CIP process should be more closely associated with long-range planning initiatives that project population trends, residential growth, and commercial development along with the types and levels of services that are anticipated. Land Banking Land banking can be a responsible, cost-effective way to ensure that public agencies acquire future sites under the most desirable terms, without operating under a burden of tight time frames. Given the scarcity of available undeveloped land, the County should identify opportunities to purchase land where future public facilities can be located. Population shifts and demographic changes will cause alterations in the level and types of services our citizens will demand in the future and the County must be in a position to deliver these services. 8 Capital Maintenance Consistent with prior CIP Review Committees, capital maintenance continues to be a concern. With increasing demand for services, increasing costs, and relatively flat operating budgets maintenance is often deferred; however, putting off maintenance has a long-term cost impact and also impacts service to the residents. A number of projects presented to the Committee, most notably Parks & Recreation, Libraries, and Fire & Rescue, had the character of on-going repair and maintenance requests that evolved into capital requests. While it is important to increase the level of funding for capital maintenance in order to protect investments already made, it is equally important to identify and fully fund the maintenance requirements for new capital projects currently in the planning stages. Capital Project Financing Dedicated Funding The Committee acknowledges the positive steps taken by the Board of Supervisors over the last several years in developing funding alternatives for the County's capital requirements, which include a joint funding agreement between the County and Schools and dedication of General Fund operating revenues for specific County projects. Given the extensive listing of capital needs it is important to not only maintain current funding levels, but to increase dedicated funding for capital proj ects in order to not fall further behind. Other Financing Options All financing options should be considered and assessed. Based on recent history and current plans, the County's primary financing option for capital is cash (Pay-as-You-Go). While this method has many advantages, care should be taken to ensure adequate reserves (cash balances) are maintained as a cushion against unexpected revenue shortfalls, emergencies, or other purposes. Grants, impact fees, tax increment financing bonds, public private partnerships, and general obligation bonds also offer advantages for certain projects. 9 Appendix Roanoke County CIP Review Committee Goal & Objectives Committee Goal The CIP Review Committee is a collaborative group established to evaluate and prioritize identified capital projects from a community perspective based upon countywide priorities articulated by the Board of Supervisors. Committee Obiectives 1. To be acquainted with the history of the County of Roanoke's Capital Improvement Program and the proposed process for the development of the CIP. 2. To become familiar with countywide capital needs identified by department heads through the review of proposals, participation in site visits, and interviews as needed. 3. To evaluate submitted capital projects based on criteria that support the County's mission and guiding principals. 4. To make recommendations on capital planning for the Board of Supervisor's consideration by February 2006. Al Roanoke County CIP Review Committee Project Evaluation Criteria Providing effective and efficient services and improving the quality of life of its citizens is the County of Roanoke's mission and the foundation of the Capital Improvement Program (CIP). The Capital Improvement Review Committee has identified the following Guiding Principles for evaluating and prioritizing capital project requests in making recommendations to the Roanoke County Board of Supervisors. These principles are based on the stated priorities and approved plans of the Board of Supervisors. These principles are presented in no particular order of importance, as individual perspective will influence the relative value of each principle when compared to one another. The Guiding Principles are as follows: · Provide effective and efficient governmental services to the citizens. · Enhance public health, safety, and/or welfare issue(s). · Promote the safety and security of our citizens while at home, at work, and at play. · Consider solutions that extend beyond the County's boundaries in meeting future challenges. · Use public investment as a catalyst for economic growth in a manner consistent with the Community Plan. · Safeguard the environment and natural beauty for present and future generations. · Maintain and sustain effective land use planning. · Maintain or enhance cultural, recreational, educational, and social opportunities for all citizens. · Protect existing investment in facilities and infrastructure that are vital in delivering fundamental services to our citizens. · Anticipate future facility and infrastructure needs to best leverage capital resources of the community. · Comply with applicable state and federal mandates. A2 Roanoke County CIP Review Committee Evaluation Scoring Factors Committee members scored each capital project using a point range of 1-10 for each of the following factors: Improve Public Safety or Public Health: Does the project address public safety, life protection, health, and welfare issues that benefit our citizens? Does the project mitigate an existing or potential liability issue? Improve Public Quality of Life: Does the project directly address a major demand or meet a community obligation for cultural, social, educational or leisure services? Legal Requirements: Is the project required by law, regulation or mandate from local, state, or federal government? Economic Development Impact: Does the project directly or indirectly increase net community wealth/resources? Increases Tax or Fee Revenue: Does the project directly increase County's recurring revenues? Enhances Existing Services: Does the project maintain or enhance existing service levels that are at risk without the project? Benefit/Cost Factor: Does proj ect implementation produce a community benefit that exceeds investment of resources or will the project generate resources/investments from outside sources (grants, donations, etc.)? Address Obsolescence: Does the proj ect address requirements for asset replacement, due to age and wear, that supports essential services or addresses the need for a new or changing service demand? Investment to Reduce Future Costs: Will investment in the project reduce/contain increased expenditures at a future date? Extent of Service Area: Does the project benefit a large population (i.e. a project that benefits a larger population/area will have greater value than a project that benefits a smaller population/area)? Project Supports Existing County Plans or Policies: Is the project directly referenced in existing county plans or policies as a priority? Urgency of Need: Does the project meet an urgent need? A3 Roanoke County CIP Review Committee Committee Member Comments by Project Sheriff: Roanoke County/Salem Jail Renovations Average Total Score: 75.9, Levell · Appears to be overdue. · Part of this request could be warranted for a Homeland Security Grant. · Renovating the jail shows compassion for Sheriffs employees and the inmates who are incarcerated there. · Updates on this facility will produce better security. Will avoid lawsuits that may be filed by inmates regarding health and safety of the jail. · An urgent need. Library: Mt. Pleasant Library Relocation Average Total Score: 75.1, Levell · Only large section of the County without a freestanding library. · The make ship Library needs a permanent home for the benefit of the community. · The Mt. Pleasant area of Roanoke County is steadily growing. A library separate from Mt. Pleasant Elementary benefits the citizens through greater volume and greater access, and the school gets back access to its classroom. This investment at this time tells the citizens of Mt. Pleasant that they are valued members of the Roanoke County community. · This facility has been passed by for renovations far too long in a growing community. Try to arrange a joint venture with Franklin County. · The Mt.Pleasant Library's low circulation and attendance is directly related to the minimal hours (12) that it is open in one week. A new facility would provide better hours, and location which would have a direct effect on the usage. Library: Glenvar Library Expansion Average Total Score: 74.2, Levell · Building is long overdue for expansion or updating. Granting or bond referendum for Library upgrades should be considered. Possible State or Federal grants need to be investigated. · This facility has long been ignored and should be renovated to meet state standards and made A.D.A. compliant. · The removal of 1,000 items annually is an abundant amount of resources lost just because of a space limitation. These numbers reflect the increased need for an expansion. Parks & Recreation: Brambleton Center Renovations Average Total Score: 72.3, Levell · This is a highly valued and regarded county facility serving a large segment of the population. It should be preserved and maintained at a high level at all times. Community Development: Regional Storm Water Management & Flood Control Average Total Score: 72.2, Levell · Monies spent are matched with double returns. · The program generates approximately $3,000,000 for every $1,000,000 invested. It addresses short and long term flood issues in the Roanoke Valley. By identifying the flood plains and moving homes and businesses out, the county reduces the loss caused by flooding. It's a great project! · This is a very necessary project that will reduce the cost of flooding, as unusual amounts of storm water occur. Parks & Recreation: Parks & Recreation Land Bank Average Total Score: 70.9, Levell · Identifying & securing land for future park development and possible proffers for housing and industrial developments is a way of providing for the future. This is also an Economic Development tool. · I applaud the Parks and Rec Department for plaIming now for the inevitable expansion of services needed in the near to distant future. By investing in viable property now, the county invests wisely in its own future. A4 Roanoke County CIP Review Committee Committee Member Comments by Project Land purchased now is an asset to be used by the county in the future or sold to fund a site that becomes more attractive in the future. Sounds like a win-win for everyone. · Land bank needs must be addressed as the communities grow. · The need for land banking is becoming more and more noticeable as the desire to construct new buildings is limited by the space/area that we have to work with. Banking land would be an all around benefit. · Land keeps disappearing and Parks won't be possible in the future without land banking. Police: South County Police Precinct Average Total Score: 69.6, Level 2 · Surplus or future relocated service site could be used for this site. Possible sharing of location with another Agency. · I support the "community policing" concept. The more visible the officer, the lower the crime rate. I think it would significantly enhance the department's image and effectiveness to have an appropriately professional precinct in South County. · This will locate the proper personnel nearer the area of the greatest need, and lower response (driving) time. A potential site would be the current South County Library building when the new library is built. · Not an expensive project and would have a high benefit. Parks & Recreation: Burton Softball Complex Average Total Score: 69.5, Level 2 · The revenue generated by tournament softball make this project quite a bargain. · This is a good asset for Roanoke County, it will attract both local and out of town guests. Library: Vinton Library Renovation Average Total Score: 69.3, Level 2 · The renovation will overcome many problems and make this facility more user friendly and A.D.A. compliant. · The condition of the Vinton Library's parking facility is inadequate for the site and requires repair. Fire & Rescue: Station Renovations Average Total Score: 68.5, Level 2 · This should be covered under maintenance budget. · I see this as a maintenance project, not a capital improvement project. · Due to stress this personnel should have very comfortable living accommodations. · Urgent need, but again it's not CIP, it's maintenance that hasn't been kept up with over the years. Parks & Recreation: Walrond Park Phase III Average Total Score: 68.5, Level 2 · This project will update this facility and complete the project as planned. Parks & Recreation: Camp Roanoke Average Total Score: 68.2, Level 2 · Regional program that draws people from many states and Canada. · This work will conclude this facility renovation. This camp is a one of a kind asset in Roanoke County. Fire & Rescue: Masons Cove Bunkroom Addition Average Total Score: 67.6, Level 2 · Current living conditions are not acceptable! · This bunk room is crowded and uncomfortable, and should provide better accommodations for our safety personnel. · This project doesn't affect very many citizens but we shouldn't ask volunteers and county staff to sleep in such cramped quarters. AS Roanoke County CIP Review Committee Committee Member Comments by Project Parks & Recreation: Green Hill Park Phase III Average Total Score: 66.9, Level 2 · This is an investment that will pay for itself. · As we learn from our Salem neighbors, development of top notch recreational facilities can pay great dividends. It makes perfect sense to gradually improve Green Hill Park. · This is a superior park in the system, a must see area for our visitors and should enjoy continued development. · Lights and restrooms would benefit the use of Green Hill for such things as tournaments. Parks & Recreation: Hollins Park Average Total Score: 66.7, Level 3 · This is probably a stop-gap solution for a current problem, this type of updating for this facility should be continued. General Services: Renovations to Service Center Average Total Score: 66.1, Level 3 · The facility is decidedly inadequate, though I am not convinced renovation is cost efficient in the long run. Perhaps razing the existing building and moving it up the hill away from the flood plain makes more sense. · These improvements would make use of a good facility that would be obsolete without the renovations. · Something needs to be done in order for this building to have a functional fire alarm. Information Technology: Enterprise Storage & Backup Average Total Score: 65.9, Level 3 · Possible Lease due to shortness of life. · Catastrophic loss of data is an often overlooked but very real risk in our technology driven world. · All of the record storage should have one consolidated location to be efficient. · This is not really CIP, it's more of a capital maintenance project to me. Parks & Recreation: Starkey Park Average Total Score: 65.9, Level 3 · This is a heavily used facility, the expenditure should complete this project as envisioned. Fire & Rescue: Back Creek Station Addition Average Total Score: 65.3, Level 3 · The growth in this area is tremendous, the need for shorter response is paramount. · I don't think this is really an urgent need. Back Creek has the least calls of all stations in the county. Fire & Rescue: New Plantation-Hollins Road Station Average Total Score: 65.2, Level 3 · Need study as to need of full time personal to run this station. · Explore this as a joint venture with the City of Roanoke, to provide better safety to the area. · While I do feel we need another department in this part of the county, I feel this location would not be the best. I feel if this department is put near the intersection of Plantation Rd. and Hershberger Rd. we would be nmning back-up calls for the city (Williamson Rd.) area as much as our own county calls. Also I do know that First Team is interested in purchasing station 5 property. I think this whole project needs to be looked at with a better plan and have some idea where the funding is coming from. SUGGESTION: Give First Team Auto Mall a price to purchase station 5 that could help fund a new Station 5 in a central location somewhere between the proposed location and the existing location, maybe the intersection of Williamson Rd. and Plantation Rd. this would provide easy access to 1-81, north and south on Williamson Rd. and Plantation to the city line. A6 Roanoke County CIP Review Committee Committee Member Comments by Project Greenway Development: Roanoke River Greenway - Eastern Section Average Total Score: 64.6, Level 3 · While traditional public safety agencies (fire, police, etc.) have garnered needed attention in recent years, I think it is time to shift focus to less tangible quality-of-life trends. People may well be choosing communities based on the availability of adequate recreational greenspace. The Roanoke Valley is well on its way in this arena with the valley greenway system. Completion of the eastern section of the Roanoke River Greenway shows Roanoke County's commitment to the overall greenway project. · This is an opportunity to showcase the Roanoke Valley area, and should be pursued strongly. · By completing the greenway's plan to link the trails together, outside exercise would be promoted amongst the community. Providing local trails will encourage the area to exercise and increase their health. · Greenways are a nice feature for the community but they need to look at placement - there's not a great need for biking/walking trails over great distances - most people just use them to exercise, not for commuting pmposes. Parks & Recreation: Vinyard Park Phase III Average Total Score: 64.6, Level 3 · Utilized by both Vinton and East County residents. Possibility to lease more fields. · This project is akin to the Green Hill Park, Camp Roanoke, and Burton Softball Complex proposals. They all have the ability to attract tourists and tourism dollars to Roanoke County. · Sharing this facility is a good move for our county and should be encouraged in the future. Parks & Recreation: Goode Park Average Total Score: 64.1, Level 3 · This project would eliminate constant maintenance to a much used greenway and provide relief to parking problems when youth athletics, park and Greenway users overcrowd the existing facilities. · The large volume of use will require the outlined improvements. · With the frequent use of the ball fields & park by local teams and walkers, a paved parking lot and extension to the greenway would benefit the public. Parks & Recreation: Whispering Pines Average Total Score: 64.1, Level 3 · The facility needs this improvement to meet the community needs. · There is definitely a need to have public restrooms in a public park. Fire & Rescue: New Hanging Rock Station Average Total Score: 63.9, Level 3 · This station should plug a gap in our safety net. I would urge joint talks with Salem and a possible joint staffing arrangement. · This should be a joint project with Salem if we are going to do it. Doesn't really serve that many citizens since there's such a narrow sliver of county in that area. Parks & Recreation: Brookside Park Average Total Score: 63.9, Level 3 · Needed repairs and use of newly obtained land. · This will bring this facility up to date, and bring it into A.DA compliance. Police: Bomb Disposal Unit Average Total Score: 63.8, Level 3 · Seems like this could be paid for with Homeland Security Grants. · This should be a regional joint project. It should also qualify for Homeland Security Funds. Roanoke County should have one person to oversee the request, advise on requesting grants and finding all possible sources of funding that could be available to different departments. You have to ask to be turned down. · I am skeptical about the need for a bomb disposal unit. However, it appears that both Roanoke County and A7 Roanoke County CIP Review Committee Committee Member Comments by Project Roanoke City will partner on this project, and I support any such collaboration. · This is an overall necessity in the community in order to provide a safe environment for our citizens. This equipment can not be borrowed on a dependable basis. · With the number of bomb threats tossed around through local schools, whether they be a hoax or authentic, knowing that the professional could be anywhere in 13 counties is not overly assuring. By funding a bomb disposal unit, the students and government buildings would feel much more reassured of their safety. · Should be ajoint project with other localities to reduce upfront costs. Police: In Service Training Facility Average Total Score: 63.1, Level 3 · Proposed site might be used for other use. Review surplus or to be vacated sites for this project. · The demands on public safety employees have never been greater. The most sure way to consistent, high- quality performance is frequent, high-quality training. Well trained public safety officers more efficiently preserve human and property resources in the count. Moreover, excellent training facilities show agency commitment to safety, and this ultimately attracts and retains high caliber employees. · Will enable our officers to be current physically and mentally to maintain a high level of efficiency. · The need for a 40,000 s.f. building is not there. Something smaller would probably be more appropriate. Parks & Recreation: Stonebridge Park Average Total Score: 63.0, Level 3 · This project will renovate this facility and bring it to current standards. Greenway Development: Tinker Creek Greenway Average Total Score: 62.0, Level 3 · This will be a very pleasant trail with very strong historical significance and should be completed. · Greenways are a nice feature for the community but they need to look at placement - there's not a great need for biking/walking trails over great distances - most people just use them to exercise, not for commuting pmposes. Greenway Development: Mudlick Creek Greenway Average Total Score: 61.8, Level 3 · This project will provide many recreational opportunities as well as assist in controlling area flood water. · Greenways are a nice feature for the community but they need to look at placement - there's not a great need for biking/walking trails over great distances - most people just use them to exercise, not for commuting pmposes. Information Technology: Voice Over IP Average Total Score: 61.1, Level 3 · Conclusion of this project will provide better communications within county facilities, and reduce cost. It will also enhance the safety and security of our system. Fire & Rescue: New Oak Grove Station Average Total Score: 60.8, Level 3 · Good idea to plan for the future. Purchasing land now helps reduce costs in the future. · With the several schools and retirement facilities nearby, better fire and rescue service response times are a must. Could this also be a possible joint station with the City of Roanoke? · The Cave Spring station is less than 2 miles from Oak Grove and is a straight shot down 419. I don't think a new station in Oak Grove is needed due to its proximity to Cave Spring. Response times would not be significantly shortened by this project. General Services: Recycling Trailers Average Total Score: 59.9, Level 3 · Should be part of Equipment Purchase or Lease to own. A8 Roanoke County CIP Review Committee Committee Member Comments by Project · Reducing the burden on the existing landfill is reason enough to spend $100,000 for this project. Citizens have requested it, and to be frank, recycling in today's world has become an important social conscience/quality of life issue. · This will enable an orderly handling of recycled materials that may be sold for a profit. · Recycling has multiple benefits (saves space in landfills, recycling revenue, a better enviromnent) the benefits from this project will continue to grow. · This is a good idea, but I would imagine there are more pressing needs this money could be put towards. Parks & Recreation: Northside High Tennis Court Restoration Average Total Score: 59.1, Level 3 · Should be in School Board budget or shared. · This is a good upgrade that will keep the facility in good condition for perhaps 10 years. Library: Bent Mountain Library Expansion Average Total Score: 57.2, Level 3 · This is an asset in a growth area, and should be kept up to date as the community develops. Parks & Recreation: Family Water Park Average Total Score: 55.8, Level 3 · Could be wide draw and enhance The Explorer Park Program in the future. · I think this idea has merit, but without projected costs, it is impossible to fully consider the project. Fire & Rescue: Station Fuel Control System Average Total Score: 54.2, Level 3 · This could be a Homeland Security Request to maintain security over potential fuel sources that are at risk. · I see this as more of a maintenance/equipment upgrade issue, not a capital project. · More accurate recording will improve overall maintenance of the equipment. · Not a need. There is currently little or no abuse of station fuel and the manual system seems to be working fine. Parks & Recreation: Spring Hollow Park Average Total Score: 52.1, Level 3 · Not sure this project would really benefit that many Roanoke Co. citizens due to its location in far west county. - too far for someone in North or South county to drive just to walk or bike. A9 ACTION NO. ITEM NO. O-I~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Fire and Rescue Department budget requests for fiscal year 2006-2007 SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge í~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In April 2001 , the Board approved Phase I of the Fire and Rescue Department's improved staffing plan that implemented career coverage for four 24/7 Advanced Life Support (ALS) ambulances and required the addition of 20 new paramedic/firefighters. In January 2002, Phase II was presented and the Board approved 15 new paramedic/firefighters and the Clearbrook jointly staffed station project with the City of Roanoke, which resulted in 24/7 fire and rescue coverage in the Route 220 corridor. During this time, the Board also approved the implementation of the fee for ambulance transport program. Phase III of the enhanced staffing plan was approved in January 2004. The Board provided for 10 new personnel: four to operate a 24/7 ALS ambulance at Masons Cove; three positions to serve as a 24/7 fire engine driver at Hollins; and three to operate an ALS ambulance at Catawba during weekdays. In November 2005, Phase IV of the enhanced staffing plan was approved. The Board approved the addition of 12 personnel: four to operate a 24/7 fire engine at Hollins; four to operate a 24/7 ALS ambulance at Mount Pleasant; and four to operate a 24/7 ALS ambulance at Back Creek. In addition, enhanced mutual aid agreements with Roanoke City were finalized. · As the next step toward accomplishing our strategic goals and objectives, the Fire and Rescue Department has developed a three-year staffing and station plan. In this work session, the department will present this proposal and outline its benefits and fiscal impact. To address concerns with call volume and coverage, the department will present station plans that include a request for a new station and staffing and training personnel. ACTION NO. ITEM NO. o-t9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Work session to discuss trash collection services at condominiums SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge E,\\ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Some condominiums, townhouses and patio homes in Roanoke County are designed in such a manner that dumpsters must be used for trash collection. Since the County does not offer dumpster service, the homeowners' associations contract with private vendors for that service. There are also condominiums, townhouses and patio homes in the County which are designed with large enough roads and storage space for cans, and are served with regular once/week automated service by the Solid Waste Division. The County does not serve cluster developments, as that is specifically prohibited in the cluster ordinance. In 1999, the Board of Supervisors agreed in work session to reimburse these organizations for a portion of the cost of this dumpster service since these developments pay residential real estate taxes but do not receive trash service. No methodology for doing this was ever determined, and the County has been reimbursing based on individual requests from the organizations. The amounts vary considerably, depending on the number of dumpsters and the individual contracts. Last year, Roanoke County paid $25,555 to reimburse the associations for collection service. In an attempt to make the payments more equitable, the Solid Waste Division is proposing to standardize the payments to the associations. Staff has reviewed three possible solutions: .. 1. Reimburse condominiums for the cost of pickup based on the County's contract price for pickup of dumpsters, which is currently $23.88 per pickup. Assuming one pickup per week, per dumpster, as currently maintained by the condominiums, the County would pay $22,351 annually to the condomíniums. Please see Attachment 1. 2. Amend the County's dumpster pickup contract to include pickup for condominiums, essentially outsourcing this portion of solid waste píckup. Please see Attachment 2, which makes the following assumptions: · The standard of pickup is once per week per household. · Units in these complexes tend to be smaller than single family households with fewer residents, and a 48 gallon trash can would be adequate to serve the weekly trash needs. · An 8 yard dumpster holds the equivalent of 32 48-gallon trash cans, so that one dumpster should serve every 32 units. · The new contract contínues the rate of $23.88 per pickup 3. Revisit the plan for providíng dumpster service with County equipment and personnel. Several years ago, the Board held a worksession on the feasibility of providing this service at county and school facilities, as well as at the condominiums. Those figures showed a break even point in year three of the program. Staff has met with representatives from some of the condominiu m associations, and it was generally agreed that a methodology that was based on a formula usíng the number of units per development would be the most equitable allocation. The representatives also favored the County contracting for the service (Attachment 2), so that the associations would be relieved of the paperwork related to trash pickup, unless they needed more pickups than provided by the formula. Staff will continue to refine the proposafs and discuss them further at the work session. .. ..... s:: I;/) v 0,) Q) v E I;/) <fJ E ""-' 0.. ;:::I ;:::I 0 o~ 0 0 ...s::: ~ 0 0 0 0 ...s::: 0 0 0 0 Q) 0,) "T:) "T:) "0 "'0 s:: "T:) "T:) "0 "T:) .9: 0..> ~ s:: s:: s:: ¡:: ~ s:: s:: :::: = ;;"'0,) ..... E-<Q 0 0 0 0 0 0 0 0 0 0 ('j ...... u u u u .... u u u u 0. ...... s:: I1J E II) 00 I;/) "'0 ;;... !-. '<1" 1..0 v........ ;::::I \0 I;/)...c= ..0 00 00 '<1" '<1" \D 00 \0 00 '<1" 00 o ...... 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È' Q) -e Q) ...... $:I ~ 00 ~ M o ........ ........ - N I£) o I£) oci o ........ tA () b1J = Q) ....c Q) ¡:: o ...... u:J 1.0 0'\ 1.0 o N N N I£) r--. N o M tA ...... (J) ~ o µ.. Þ ...... > u :E "=T ~ o - M M - 00 o - Q - .- ,.D 4-< o ~ ........ '--" ........ 1.0 \Ò 00 N tA >. Q) - "@ > ....... '2 ;:j CI 1.0 - \0 0'\ 1.0 o N 00 0'\ ~I£) M r--.~ 0- ........ tA N ........ M - M 00 I£) N o o M tA ...... = ;:j o u u ~ i:!=- Q) - ¡::.r; o"'<:t N N~ ........ N tA tA ...... (J) Q) I-< o µ.. Q) ....c E-< Q) b1J "'0 ~ ....... '2 ;::s CI N 0'\ 0'\ o ........ ........ N tA N f"1 - "'<:t 0'\ 1.0 N tA ...... (J) o U "@ § $:I < ACTION NO. ITEM NO. O-~ , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 14, 2006 AGENDA ITEM: Work session to discuss the Roanoke County Stormwater Management Program SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge £K County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff will present an overview ofthe Stormwater Management Program. The work session wilJ consist of the following: · Overview of Stormwater Management Program · Floodplain Management · Environmental ComplianceNPDES Permit · Review project list STAFF RECOMMENDATION: Staff recommends that the new priority list of drainage projects be adopted at the Roanoke County Board of Supervisors meeting on February 28, 2006 Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 14, 2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS. the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County. Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE. BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.