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Home My WebLink About2/28/2006 - Regular Roanoke County Board of Supervisors Agenda February 28, 2006 Good afternoon and welcome to our meeting for February 28, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Dr. George Anderson Second Presbyterian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request to appropriate funds in the amount of $7,000 for the County-wide Volunteer Appreciation "Spring Fling". (Elmer C. Hodge, County Administrator) 2. Request to appropriate additional funding of $40,244.50 for the construction of a new school warehouse. (Diane D. Hyatt, Chief Financial Officer) 1 F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. 1. First reading of an ordinance to rezone .369 acres from R-1, Low Density Residential District, to C-1, Office District, for the operation of a beauty salon located at 3722 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Judy Taylor Wagner. 2. First reading of an ordinance to obtain a special use permit on 15.63 acres for the operation of a drive-thru coffee shop located at Route 419 near its intersection with Keagy Road, Windsor Hills Magisterial District, upon the petition of WG Indian Trail, LLC, Warehouses, Inc. 3. First reading of an ordinance to rezone 94.229 acres from AG-3, Agricultural Preserve District, to PRD, Planned Residential District, with a maximum density of 0.33 houses per acre located at 3672 and 3804 Sterling Road, Vinton Magisterial District, upon the petition of Loblolly Mill, LLC. G. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service across property owned by the Board of Supervisors at the Roanoke County Public Safety Building. (Dan O'Donnell, Assistant County Administrator) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. League of Older Americans Advisory Council 2. Length of Service Awards Program (LOSAP) for Fire and Rescue 3. Roanoke Regional Airport Commission 4. Virginia Western Community College Board 2 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - February 14, 2006 2. Request to appropriate technology trust funds in the amount of $60,927 from the state to the Clerk of the Circuit Court for fiscal year 2005-2006 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve 5. Accounts Paid - January 2006 6. Statement of expenditures and estimated and actual revenues for the month ended January 31,2006 7. Public Safety Center Building Project Budget Report 8. Public Safety Center Building Project Change Order Report O. CLOSED MEETING 3 P. WORK SESSIONS (Training Room - 4th floor) 1. Work session to discuss the Length of Service Awards Program (LOSAP). (John M. Chambliss, Assistant County Administrator; and Leon Martin, Chair of the LOSAP Board of Trustees) 2. Work session to provide an update on the status of the Center for Research and Technology. (Doug Chittum, Director of Economic Development; Arnold Covey, Director of Community Development) 3. Work session to discuss fiscal year 2006-2007 budget development. (Elmer Hodge, County Administrator; Brent Robertson, Director of Management and Budget) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring the month of February 2006 as School Board Appreciation Month in the County of Roanoke S. NEW BUSINESS 1. Request to receive and appropriate a reimbursement from Roanoke Gas Company in the amount of $67,416.99 for a gas line extension in the Center for Research and Technology. (Doug Chittum, Director of Economic Development; John Williamson, Chairman, President and CEO, RGC Resources) T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Continued until March 28. 2006 by the PlanninQ Commission. Second reading of an ordinance to rezone 8.92 acres from C-2S, General Commercial District with special use permit, to R-3, Medium Density Multi-Family Residential District, for the construction of a townhouse development located at 7656 Williamson Road, Hollins Magisterial District, upon the petition of Eric Eanes and Todd Conner. (Janet Scheid, Chief Planner) 4 2. Continued until April 25. 2006 at the reQuest of the petitioner. Second reading of an ordinance to rezone 1.3014 acres from C-1, Office District, and .0786 acres from C2C, General Commercial District with conditions, to C-2C, General Commercial District with conditions, and to obtain a special use perm it for the construction of a fast food restaurant with drive-thru located at 3814 Challenger Avenue, Hollins Magisterial District, upon the petition of Grant Avenue Development, Inc. (Janet Scheid, Chief Planner) 3. Second reading of an ordinance to vacate, quit-claim and release a variable width drainage easement dedicated by the subdivision plat of Devoncroft subdivision, Lot 1, Section 1, formerly dedicated by Boone, Boone and Loeb, Inc., and to accept dedication of a new variable width drainage easement, said easement crossing Lot 1, Section 1, currently owned by Boone Homes, Inc., Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) 4. Second reading of an ordinance to vacate, quit-claim and release a public utility easement currently located on parts of Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, and to accept dedication of a new public utility easement between Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, all located on property owned by CBI Developers, LLC, Hollins Magisterial District. (Arnold Covey, Director of Community Development) 5. Second reading of an ordinance to rezone 1.14 acres from C-2C, General Commercial District with conditions, to C-2, General Commercial District, for the operation of a medical office located at 5296 Peters Creek Road, Catawba Magisterial District, upon the petition of Vistar Eye Center. (Janet Scheid, Chief Planner) 6. Second reading of an ordinance to rezone approximately 43 acres from 1-2, Industrial District, to AG-3, AgriculturallRural Preserve District, and to obtain a special use permit and a review of a proposed public facility per section 15.2- 2232 Code of Virginia for the construction and operation of a regional jail located at 5859 West River Road, Catawba Magisterial District, upon the petition of the Western Virginia Regional Jail Authority. (Janet Scheid, Chief Planner) U. CITIZENS' COMMENTS AND COMMUNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Joseph P. McNamara 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Michael A. Wray 5 W. ADJOURNMENT UNTIL MONDAY, MARCH 6,2006, AT 12:00 NOON FOR THE PURPOSE OF A JOINT MEETING WITH ROANOKE CITY COUNCIL AND THE WESTERN VIRGINIA WATER AUTHORITY, NOEL C. TAYLOR MUNICIPAL BUILDING, ROOM 159, ROANOKE, VIRGINIA 6 ACTION NO. ITEM NO. E-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28,2006 Request to appropriate funds in the amount of $7,000 for the County-wide Volunteer Appreciation "Spring Fling" AGENDA ITEM: SUBMITTED BY: Jennifer Conley Sexton Volunteer/Marketing Coordinator -Fire and Rescue ElmerC. Hodge (>t~ J~~~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County-wide volunteer appreciation Event is held every several years to show appreciation for more then 700 dedicated individuals who have volunteered their time to departments throughout Roanoke County. This year the theme is "Volunteers are the Sunshine of Roanoke County" and the Brambleton Center will be filled with the Spring theme including: Springtime Barbecue Buffet, Flower Face Painting, Sunshine Balloon Sculptures, Sunbeam Caricatures and Teen Center Fun. The Center will be decorated for Spring and a D.J. will be playing festive music along with offering Karaoke for those who wish to participate. A handsome watch with the Roanoke County logo on the face will be given to each volunteer who attends. Volunteers will not want to miss this fun-filled family event. FISCAL IMPACT: $7,000 is requested to fund this event for approximately 700 volunteers and their families who may attend. We estimate that approximately 400 volunteers and family members combined will attend. Funds are available in the Board Contingency account. STAFF RECOMMENDATION: Staff recommends appropriating $7,000 from the Board Contingency account to fund the Volunteer Appreciation "Spring Fling". ACTION NO. ITEM NO. E-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 Request to appropriate additional funding of $40,244.50 for the construction of a new school warehouse AGENDA ITEM: SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Elmer C. Hodge 0~ 1-+ ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ¡fX/17.<-'Yl~---tf (~)1.t~1 SUMMARY OF INFORMATION: In July 2004, the School Board transferred title to ten (10) acres of property at the site of the School Administration Center to the County for the construction of the new Public Safety Building. In exchange, the County Board agreed to replace the school warehouse that was on that site. The original project budget for the Public Safety Building included $500,000 for the construction of this warehouse. At a joint meeting on January 24, 2005, the cost was estimated to be around $800,000. At that time, both boards agreed that they would appropriate an additional $150,000 each to cover the overage. On July 26,2005, after the construction bids were opened, the schools presented the total project budget at $734,000 and asked the County to appropriate their half of the amount in excess of $500,000. The County allocated an additional $117,000 to the project. Now that the project is nearing completion, the schools are presenting a revised total budget for the project of $814,489. They would like the County to appropriate half of the additional $80,489 needed to complete the project. The School Board appropriated their half ($40,244.50) to the project at their meeting on February 22, 2006. FISCAL IMPACT: The warehouse budget already includes $617,000 from the County and $117,000 from the schools for a total budget of $734,000. This budget needs to be amended to $814,489, of which $657,244.50 comes from the County and $157,244.50 comes from the schools. STAFF RECOMMENDATION: Staff recommends approving the amended school warehouse budget at $814,489, and appropriating an additional $40,244.50 from the Minor County Capital Fund. 01 ACTION NO. r= 1-3 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 Requests for public hearings and first reading for rezoning ordinances - consent agenda AGENDA ITEM: SUBMITTED BY: Janet Scheid Chief Planner Elmer C. Hodge t rr County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for March 28. 2006. The titles of these ordinances are as follows: 1. The petition of Judy Taylor Wagner to rezone .369 acres from R-1, Low Density Residential District, to C-1 , Office District, for the operation of a beauty salon located at 3722 Colonial Avenue, Cave Spring Magisterial District. 2. The petition of WG Indian Trail, LLC, Warehouses, Inc. to obtain a special use permit on 15.63 acres for the operation of a drive-thru coffee shop located at Route 419 near its intersection with Keagy Road, Windsor Hills Magisterial District. 3. The petition of Loblolly Mill, LLC to rezone 94.229 acres from AG-3, Agricultural Preserve District, to PRD, Planned Residential District, with a maximum density of 0.33 houses per acre located at 3672 and 3804 Sterling Road, Vinton Magisterial District. 1 Maps are attached. More detailed information is available in the Clerk's Office. STAFF RECOMMENDATION: Staff recommends as follows: 1. That the Board approve and adopt the first read ing of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for March 28. 2006. 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1-3, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. 2 p-¿- Olotû( Gt] County of Roanoke Community Development Planning & Zoning For Staff Use On] Date rece'ved: I I, öb Received by: (' }"1-.. F -/ 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Apphca1ion fee: "u q-r7 PCIBZA date PI acards j ssued: BOS dale: Check type of application filed (check all that apply) IXRezoning 0 Special Use 0 Variance 0 Waiver 0 Administrative Appeal 0 Comp Plan (15.2-2232) Review Applicants name/address w/zip Judy Taylor Wagner CONTACT: Edward A. Natt, 3140 Suite 200~ Roanoke Olaparral Drive, VA 24018 Phone: Work: Cell #: Fax No.: 725-8180 774-0961 Owner's name/address whip Bruce M. Jôhannessen, individually, and as Executor of the Estate of Harry R. Johannessen roITACT: Edward A. Natt Property Location 3722 Colonial Avenue Phone #: Work: Fax No. #: 725-8180 774-0961 Magisterial District: Cave Spr i ng Community Planning area: Cave Tax Map No.: 077.18-03-31 Existing Zoning: R1 Proposed Zoning: Çl Proposed Land Use: beauty sa Ion Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes IX No 0 IF NO, A V ARlANCE IS REQUIRED fiRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes [:Ii{ Nö 0 IF NO, A VARIANCE IS REQUIRED F1RST If rezoning request, are conditions being proffered with this request? Yes XI NoD V ariance/W aiver of Section( s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal oflnterpretation of Section(s): of the Roanoke County Zoning Ord:inance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RISIWICP V/AA RlSfWlCP V/AA RlSfWlCP Y/AA ~ Consultation Eii 8 1/2" x lI"coTlceptplan ~ Applicationfee X Application X Metes and bounds description X Proffers, if applicable X Justification Water and sewer application X Adjoining property owners I hereby certify that I am ei1h.er the owner 0 roPÇ!t¥ the er'~ ~~Wnt or contract purchaser and am acting with 1he knowledge and consent of the owner. App11 can ~ lag, Wa- ONner: ~ 2 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT ORWAIVER REQUEST Applicant Judy Taylor Wagner (3722 Colonial Avenue - Tax Map No. 077.18-03-31) The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The C-1 District permits personal service uses. These uses include beauty shops. Such uses are appropriately found along major arterial streets where existing commercial development has occurred and where commercial zoning has been established. Such is true in this area of Colonial Avenue. The use is consistent with the transition and core land use categories of the County Development Plan. The Roanoke County Comprehensive Plan and the Colonial Avenue Development Plan permit uses of this nature. . Please explain how the project conforms to the general guidelinès and policies contained in the Roanoke County Community Plan. The Roanoke County Comprehensive Plan and the Colonial Avenue Development Plan permit such uses when done in a manner which is appropriate in order to preserve the character of the surrounding neighborhoods. The entrance from Green Valley Drive prohibits ingress and egress on Colonial Avenue, which is in accord with the plans. The screening and buffering protect the residential property to the rear. This property is fronted on Colonial Avenue in an area where almost all properties along Colonial Avenue are commercially zoned. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The rezoning will have no negative impact on adjoining properties and the surrounding areas and no negative impact on the provision of public services. The entrance to the property on Green Valley Drive will remove ingress and egress issues from Colonial Avenue. Adequate screening and buffering, as called for in the Coloníal Avenue Development Plan, will be provided with the development. U :\ZONI NG\Wagner - T aylor\JUST I FI CA TIO N .doc Community Development Planning & Zoning Division NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Specìal Use Peffi1it petition if new or additional infoffi1ation is presented at the public hearing. If it is the opiníon of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional infoffi1ation prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional infoffi1ation and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to detennine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMP ACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: Apríl19, 2005 Judy Taylor Wagner Subject Property: 3722 Colonial Avenue Tax ~p No. 077.18-03-31 ~ ~f:~i I-If, cJb Date 9 6'" $. lq n~ ..~" '''Y 09'~ 'Š1 \ . T LEGAL Address of Subiect Property: 3722 Colonial Avenue Cave Spring Magisterial District Roanoke County Tax Map No.: 077.18-03-31 Present Zoninq: R1 Proposed Zoninq: C1 Applicant's Name: Judy Taylor Wagner Owners: Bruce M. Johannessen, individually; and as Executor of the Estate of Harry R. Johannessen LEGAL DESCRIPTION Lot 5, Section 2, Green Valleys NOTE: Title examination information is due to our office by January 24, 2006. At that time, a metes and bounds description will be provided. U:\ZONl NG\Wagner- Taylor\lEGAl.doc _________.~~_._____~_._._r___~~L_________._______~_.~_-----.---------------~-~-p---~ COLONIAL AVE -·-·------1 -~-_._._._-----------_.~---------------------_._- /' I / / I t-- ~5Oi ¡ ¿=--Gf) I cþ 0~i o AD.JAG.ENT PROPERT'1" ZONED c;.. 6TOfIIoO ""TER ~ tI.ee ~ LD'I1 - I:"""T ~ MOT 0Ii!_ G) ;;0 m m Z < >- õ õ m -< o ;;0 < m 12 tel'! ~NQ(INIÞ Sf'~ 1I<c:UJt>I~ 2_Af»'~ .......-s~NQ 5aIEDI Vll6TM _c.o: ~I:NI"Io*oLI. 20'~- 1YI"I! ".- OI'TIOI< -r - - - . ~ . . ADJAGEN1 PROPERT'1" ZONED R-I --·----1------------·----- I I I r I r J r I I I r CONCEPT 51 TE PLAN sc:.AL.E, 1,30 COLONIAL AVENUE HAIR SALON "22 c;.OLONIAL AYe. ROANOKE, VA Rife + Wood JOe .""" 10 JANUAR'f 2006 OSS4 REv""'" ARC HIT E C T S A$ NOTED Romol<. V A 2401S ('40) 3«~I' I . . " PROFFERS Address of Subject Property: 3722 Colonial Avenue Cave Spring Magisterial District Roanoke County Tax Map No.: 077.18-03-31 Present Zoninq: R1 Proposed Zoninq: C1 Applicant's Name: Judy Taylor Wagner Owners: Bruce M. Johannessen, individually, and as Executor of the Estate of Harry R. Johannessen PROFFERS The undersigned owner does hereby proffers the following conditions In conjunction with the rezoning request: 1. The subject property will be developed in accordance with the Site Plan dated January 10, 2006, prepared by Rife + Wood Architects, attached hereto as Exhibit A. 2. The carport is to be enclosed, but no other expansion is being considered. 3. property. Colonial Avenue will not be utilized for ingress and egress to the subject OWNER: APPLICANT: BY ANNESSEN U:\ZONING\Taylor. Judy\PROFFERS.doc \ ........ _AGJ _EP .... _AG, ( AR / _AV ,/ <:1 _C2 '-- _ OCVOO 11 ........ 12 _ F'CD / PRO _Pro ¡;¡1 "'- R2 "- R3 '" ~ I / - Applicants Name: Judy Taylor Wagner Existing Zoning: R1 Proposed Zoning; C1 Tax Map Number; 77.18-3-31 Magisterial District: Cave Spring Area: 0,369 Acres Roanoke County Department of Community Development January 25, 2006 f"'2. - ()lQCO~ ~.Q County of Roanoke Community Development Planning & Zoning For Staff Use Onl 5204 Bernard Drive POBox 29800 Roanoke, VA 24018·0798 (540) 772-2068 FAX (540) 776-7155 ~"ed by: C~e Number ALL,ð:PPlJCANTS Check type of application filed (check all that apply) o Rezoning KI Special Use 0 Variance 0 Waiver 0 Administrative Appeal 0 Comp Plan (l5.1-223Z) Review Applicants name/address whip WG Indian Trail, LLC Warehouses, Inc. c 0 Kahn Develo ment P.O. Box 1608 Columbia, SC 29202 Phone: Work: Cell #: Fax No.: .oFner':>'lJ.ame/addre..s~ w/~i¡¡ ~ WG Indlan Tral1, LLC Warehouses, Inc. c/o Kahn Development Company Property Location Four parcels located along Route 419 / Keagy Road Tax Map No: 67.18-02-01; 67.18-02-02; P.o. Box 1608 Columbia, SC 29202 Phone #: Work: Fax No. #: Magisterial District: Windsor Hills Community P]annmg area: Windsor Hills Existing Zoning: C2C Size of parcel(s): Acres: 15.63 acres Existing Land Use: Vacant and commercial REZONING, SPECIAL USE pÊR¥ÌT, WAIVER AND COMP PLÂN (15,2"223'2) k~VIEW APPLICANTS œ;SIWICP) Proposed Zoning: C2C Proposed Land Use: Mixed llse center (retail/office) es the parcel meet the minimum Jot area, width, and frontage requirements of the requested district? Yes No ]F NO, A VAR]ANCE IS REQUIRED F~ Does the parceJ meet the minimum criteria for the requested Use Type~ No IF NO, A VARIANCE ]S REQUIRED FIRST lfrezoning request, are condîtions being proffered with this request? Yes No .. .. VAR1ANCE, WAIVER ANDAD¥INISTRATIVE APPEAL rf~fLICANtS (VIWMA).. Variance/Waiver of Sectjon(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of]nterpretation ofSection(s): of the Roanoke County Zoning Ordinance Appeal of Inlerpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICA nON W]LL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/SfWrcp VlAA E± ConsuhatioD Application Justification I hereby certify that I am eilher the ovroer ofthepT of the Owner. R/SfWlCP VlAA RJSfWlCP V/AA 8 ]/2" x 11" concept plan ~ Application fee Metes and bounds description Proffers. if ilpplicabJe Water and sewer a . ation Adjoining property owners y orthe owne' agent contract pUTchil~r and am actin g "With the knowled ge and consent Owner's Signature we Indian Trail, LLC / Warehouses, Inc. By: Robert M. Temple 2 JUSTlFICA nON FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVlEW REQUESTS Applicant Kahn Developnent Company (W(; Tnrli "'In Tr;:¡i 1 ¡ TJ î. .I t.};::¡rphom;pc::: J Tnr.) The Planning Commission will study rezoning, special use pennit waiver or community plan (J 5.2- 2232) review requests to determine the need and justification for the change in tenns of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. In Jtme 2004 J the subj ec t proper ty was rezoned to permi t the development of Keagy Village. The rezoning and the proffers associated with that rezoning anticipated that an establishment primarily serving speciality food might seek a special use permit to allow drive-thru service. Starbucks Restaurant seeks to locate a restaurant with a drive-thru facility within Keagy Village. This request is consistent with the C2C zoning ordinance and the materials previously submi tted . Please explain how the project confonns to the general guidelines and policies contained in the Roanoke County Community Plan. The planned StarbJcks restaurant, with a drive-thru facility, would be part of Keagy Village, already conditionally zoned for development as a mixed tlSe (retail/office) center and consistent with the County's corrrmmity plan. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as welJ as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. No negative impacts are anticipated as a result of the special use permit. The infrastructure associated with this develo¡::ment is part of the overall infrastructure associated with Keagy Village. 3 I CONCEPT PLAN CHECKLIST A concept plan oft11e proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potentjalland use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to hrnit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the íssuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent pennitted by the zoning district and other regulations. A concept pan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature ofthe request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of deve10pment b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natura! watercourses, floodplain, etc. f. The zoning and !and use ofall adjacent properties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development J. Dimensions and locations ofa]] driveways, parking spaces and loading spaces Additional information requiredfor REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site I. Any driveways, entrances/exits, curb openings and crossovers m. Topography map in a suitable scale and contour interva]s n. Approximate street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. lfproject is to be phased, please show phase schedule Signature of applicant 01/20/06 Date 6 Community Development Planning & Zoning DivÎsion NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to· adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shaH allow sufficient time for an necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission sha]] consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMP ACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a /ist of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shaH allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April] 9,2005 WG Indian Trail, LLC Warehouses, Inc. Name of Petition Q / n Petitioner's Signature r-{ú;f~/ d~ 01/20/06 Pate { Description of9.8471 Acre Parcel (Tax Parcel 67.18-2-1) " BEGINNING at a concrete right of way monument at the intersection of the westerly right of way of Electric Road (Va. Route 419) and the nOliherJy ri ght of way of Keagy Road (VA Sec. Route 685); thence leaving Electric Road and with the northerly right of way of Keagy Road, S. 20°49'15" W., 79.64 feet to a concrete right of way monument; thence continuing with said right of way, S. 57°25'43" W., 66.62 feet to a concrete right of way monument; thence continuing with said right of way on a curve to the right whose radius is 954.93 feet, whose length is 124.12 feet, and whose chord is S. 61 °36'34" W., 124.03 feet to a concrete right of way monument; thence continuing with said right of way, S. 65°28'00" W., 4.22 feet to a point; thence continuing with said right of way, S. 24°32'00" E., 19.74 feet to a point; thence continuing wÍth said right of way, S. 63°36'48" W., 117.26 feet to a point; thence continuìng with said right of way, S. 60°31'48" W., 302.30 feet to a point; thence leaving the right of way of Keagy Road and with the property of Anille M. Hall (DB 400, Pg. 142}, N. 30°06'12" W., 226.70 feet to a þoínt; thence continuing with the property of .Ann]e M. Hall, N. 34°35' 12" W., 129.30 feet to a point; thence continuing with the property of Annie M. Hall, N. 45°09'12" W., 269.81 feet to a point, an iron pin found bears S. 34c55'01"W., 0.41 feet rrom the comer; thence leaving the property of Annie M. Hall and with the property of Edward B. Via (WE 48, Pg. 1100), N. 34°55'01" E., 458.49 feet to an iron pin found; thence continuing with the property of Edward B. Via, S. 54°13'12" E., 433,83 feet to an iron pin found; thence continuing with the property of Edward B. Via, S. 82°01 '12" E., 272.80 feet to an iron pin found in the westerly right of way of Electric Road; thence leaving the Via property and with the right of way of Electric Road on a curve to the left whose radius is 1,712.02 feet, whose length is 194.46 feet, and whose chord is S. 15°18'01" E., 194.35 feet to the Point of Beginning, containing 9.8471 acres, being all of the property conveyed to Otis H. and Mary N. McBride in DB 427, Pg. 267 as recorded in the OffSce of the. Clerk of the Circuit Court of the County of Roanoke and being as shown on Boundro-y Survey for Kahn Development Company by Caldwell Vlhite Associates dated 18 Nov. 2003. Description of2.634 Acre Parcel (Tax Parcel 67.18-2-2) BEGJNNmG at an iron pin found at the southeast comer of the property of Annie M. Hall (DB 400, Pg. 142), and being on the line of the property of Jean W. Stultz, Michael B. Wertz, and Heather E. Wertz (DB 1613, Pg. 1509) and the northerly right of way of Keagy Road~ Thence leaving the right of way of Keagy Road and with the propeliy of Stultz and Wertz, N. 29° 51 '20" W., 291.37 feet to a p01nt~ Thence continuing with the Stultz and Wertz property N. 45° 09' 25" W., 22839 feet to a point, an iron pin found bears N. 39° 48' 35" W., 1.94 feet from the comer; Thence leaving the Stultz and Wertz property and with the property of Edward B. Via eWB 48, Pg. 1100) N. 34° 55' 01" E., passing an iron pin found at 200.53 feet, for a total distance of 200.94 feet to a point; Thence leaving the Via property and with the property of Herbert D. McBride (WB 57, Pg. 18) S. 45° 09' 12" E., 269.81 feet to a point; Thence continuing with the McBride property S. 34° 35' 12" E., 129.30 feet to a point; Thence continuing with the McBride property S. 30° 06' 12" E., 226.70 feet to a point in the northerly right of way of Keagy Road; Thence leaving the McBride property and with the right of way of Keagy Road, S. 65° 19' 09" W., 205.17 feet to the Point of Beginning, containing 2.634 acres, and being all of the property conveyed to Anroe M. Hall in DB 400, Pg. 142 recorded in the Office of the Clerk of the Circuit Court of the County of Roanoke, Virginia, and being shown on Boundary Survey for COill1try East LLC, dated 18 November 2003 by Caldwell White Associates. Description of 1.116 Acre Parcel (Tax Parce167.18-2-3) Starting at a point in Keagy Road, said point being the southwest corner of Parcel I of the property conveyed to Jean W. Stultz, Michael B. Wertz, and Heather E. Wertz (DB 1613, Pg 1509), Thence leaving Keagy Road and with the property of Earle C. and Marce1ene Atkins (DB 806 Pg. 579) and Quit Claim DB 892 Pg. 242), S. 28° 39' 25" E. 295.16 feet to a point, the TRUE POWT OF BEGINNrnG, an u-on pin found bears N. 76° 41' 11'" E. 0.90 feet from the comer; Thence with the property of Atkins and Curtis D. & Ethel V. Peters (DB 844 Pg. 61), N. 60° 36' 39" W., passing and iron pin found at 56.70, for a total of 100.92 feet to an iron pin found; Thence leaving the Peters property and with the property of The Mounfield Family Limited Partnership (DB 1553 Pg. 1691) N. 34° 29' 20" E. 60.06 feet to an iron pin found; Thence leaving the Mounfield property and with the property of Edward B. Via (WB 48 Pg. 1100), N. 34° 55'01" E. 257.23 feet to a point, an iron pin found bears N. 39°48'35" W. 1.94 feet from the comer; Thence leaving the Via property and with the property of Annie M. Hall (DB 400 Pg. 142), S. 45°09'25" E. 228.39 feet to a point; Thence leaving the Hall property and with the northerly line of Parcel I of the Stultz and Wertz property, S. 59°44'35" W 295.51 feet to the True Point of Beginning, containing 1,1159 acres, being all of Parcel II conveyed to Jean W. Stultz, Michael B. Wertz, and Heather E. Wertz in DB 1613 Pg. 1509 as recorded in the Office of the Clerk of the Circuit Court of the County of Roanoke, and . being as shown on Boundary Survey for Country East LLC by Caldwell "White Associates dated 18 November 2003. Description of 2.0516 Acre Parcel (Tax Parcel 67.18-2-4) BEGINNThfG at a point in Keagy Road, said pomt being the southwest comer of Parcel I of the property conveyed to Jean W. Stultz, Mjchael B. Wertz, and Heather E. Wertz (DB 1613, Pg 1509), Thence leaving Keagy Road and with the property of Earle C. and Marcelene Atkins (DB 806 Pg. 579) and Quit Claim DB 892 Pg. 242), S. 28° 39' 25" E. 295.16 feet to a point, an iron pin found bears N. 76° 41' 11" E. 0.90 feet from the comer~ Thence leaving the Atkins property and with the southerly line of Parcel II of the property of Jean W. Stultz, Michael B. Wertz and Heather E. Wertz (DB 1613 P g. 1509), ( N. 59° 44' 35" E. 295.51 feet to a point; Thence leaving the aforesaid Parcel II and with the westerly line of the property of Annie M. Hall (DB 400 Pg. 142). S. 290 51' 20" E., passing an iron pin found at 291.37 feet. for a total of 303.48 feet to a point in Keagy Road; Thence with Keagy Road S. 610 20' 35" W. 301.74 feet to the Point of Beginning, containing 2.0516 acres, being all of Parcel I conveyed to Jean W. Stultz, Michael B. Wertz, and Heather E. Weliz in DB 1613 Pg. 1509 as recorded in the Office of the Clerk of the Circuit Court of the County of Roanoke, and being as shown on Boundary Survey for Country East LLC by Caldwell White Associates dated 18 November 2003. / ....'..._--, -llHt_rOflbU""·.J ol,,-r.rl~J-_ ~løÞi'! .!UIJ..II~ ·.a~OU.OI:I 'AS :IInu..",y -u-",uno)l 12:::E: ~""I'6~M ·...1....--.11' ....'n.IIO¥ U13[d :¡UdWÓO[¡}AdG dUS Ãrn U!WJP.Id d3"8U!i1 Á2FJd}J DO ~ f ~ <. :.. ;; ~ ~h~- ~~!:¡ ONl"".,d am Aft. :nUbI:iI:)NI:)N3 11AI:J ...~, -:IN I '133N aNY AY::¡ ., ru!:[.r -;JilfJQ sJf:mq.œ1S p;JSDdOJd => '" r >--;; '0 ~o ~H \oJ U Z ::: >: '" :;: z o ~ o~ "'-'" -< 0"'- "'w '" =>'" ~o ::&.:01 .0)/''-'.- .:.:~ ;'.i~:-.,.:, ....~.;.. 1'_ ",,"." 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IØU>'" :e: ~ð!!:¡ w~8 IDm..J;J ß ¡;~w z ~~ ~~ ! ~~§Š m ~§i ~ .. ~~ z~ ~ ~~~ ì ~- ~ WV> ~õ ~ zzo __Z ~ ~~W ~~ '" "..~ i E~ e; "''''. ~ :E:¡::;: '" '" .. --~ 5 .;. , . ~ .......,... ....... .". ~., """"D....' ."'... ."".......J....... . ·ø.."......"'.. 'U"-' "'....~_.~ ..................... ..0"1.".....«-...... .....................,.... .,,_...........--"...._.. ...........I':._........^..... -. w~..........·"" ! i ; : i ~ o. §U~i! ~~8~~ 1" . t --= .' --------------- ---- Zoning _AG3 _EP ~ _AG1 'j Aft .AV C1 _0 ~ _ CleVOO 11 Q --- ) . FeD PRO I!S!!!Ipm t Rl R2 R3 R4 Site Roanoke County Deparlment of Community Development - Applicants Name: WG Indian Trail. LLC Existing Zoning: C2C Proposed Zoning: C2C Tax Map Number: 67,18-2-1,2,3,4 Magisterial District: Windsor Hills Area: 15.63 Acres January 25, 2006 '\.:.. PC-ej(yOO ~5 ~ F-3 County of Roanoke Community Development Planning & Zoning For Staff Use 001 Received by: PCIBZA date: 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Placards issued: BOS date: Check type of application tiled (check all that apply) XJ Rezoning 0 Special Use 0 Variance 0 Waiver 0 Administrative Appeal 0 Camp Plan (15.2-2232) Review Applicants name/address w/zip LOblOlly Mill, LLC 119 Norfolk Avenue Contact Mike Phone: Pyl e Work: Cell #: Fax No.: 985-6444 985-n79f> Phone #: LOblOlly Mill, LLCWork: Norfol k Ave. FaxNo.#: QRS-11444 985-0796 3672 & 3804 Sterling Road Vinton Community Planning area: Mo u n t P 1 e ð san t Tax Map No.: Existing Zoning: A 6 - 3 Size ofparcel(s): Acres: g.1 Existing Land Use: ··iiEkðkN(;~~}1~Çij!ªtp$*':Þ1iwIT,:ït~f~1i'~··:toM#i;Jj.(rj5.;t/B~J¡1/i;ÍtJl}ff..A.~fl!ç~tlf&·(R/SfWlgr)····', Proposed Zoning: PRO- Planned Res i dent i a 1 Proposed Land Use: . . Does the parcel meet the minimum lot area, width, and frontage reqLÜrements of the requested district? Yes Q( No 0 IF NO, A VARIANCE IS REQUIRED FIRST. Does The pared meet the minimum criteria for the requested Use Type? Yes OX No 0 IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes No 0 ':;_'~<'::~_, ;~:-,;: ~_~;>,":';::'-""_:-~ . _ _ ~:}; ',~'<_)~>' _~.:;:,: ~:-:_.>_-~:_, _ _ ":._ ",.:,:: :_:';:~;;'-'>;' sr. :)"~;':'" ,. :;_::'::):~"::.<:-~L';;~-:~"-: _', ." .,' . ,\' :.:.>-;;,:,:~--~'<tj1;'+>:,'__;_-,'!~\ !. V:.1PIA¡YÇE,Jj'A/VER ANg/;41J!fI/yISTRA TIVl}dt"E.jJLAPPL1€A.tf'{'~ (V 1f(41)Di:'c;:/; ., . VariancelWaiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal ofInterpretation ofSection(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if eneJosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RJSIW/CP V/AA RISfWlCP Y/AA Owner's Signature 2 Applicant Lob loll y Mi 11 ~ LLC The Planning Conunission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in terms of public health, safety, and general wet fare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the begilll1ing of the applicable zoning district classification in the Zoning Ordinance. See attached Please explain how the project confonns to the genera! guidelines and pûJicies contained in the Roanoke County Community Plan. See attached Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as wen as the impacts on public services and faciJities, including water/sewer, roads, schools, parkslrecreatiûn and fire and rescue. See attached J 3 ,~~~~~;:t'~~jrðÏí~~~î". A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applícant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficíencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance ofa building pennit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless límiting conditions arc proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent pennitted by the zoning distrìct and other regulations. A concept plan is required with all rezoning, specíal use permit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature ofthe request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the foHowini!. are considered minimum: --X- a. L b. -L c. 1.. d. L e. L f. -X- g. ...x... h. 1.. i. --X- J. ALL APPLICANTS Applicant name and name of development Date, scale and north arrow Lot size in acres or square feet and dimensions Location, names of owners and Roanoke County tax map numbers of adjoining properties Physical features such as ground cover, natural watercourses, floodplain, etc. The zoning and land use of all adjacent properties All property lines and easements All buildings, e¡¡,isting and proposed, and dimensions, floor area and heights Location, widths and names of all e¡¡,isting or platted streets or other public ways withIn or adjacent to the development Dimensions and locations of aU driveways, parking spaces and )oading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS -X- k. E¡¡,isting utilities (water, sewer, stOI111 drains) and connections at the site -X- 1. Any driveways, entrances/exits, curb openings and crossovers --X... m. Topography map in a suitable scale and contour intervals -L n. Approximate street grades and site distances at intersections -X o. Locations of all adjacent fire hydrants 1.. p. Any proffered conditions at the site and how they are addressed -X. q. If project is to be phased, please show phase schedule ~t2rJ. tJ' Date 6 Community Development Planning & Zoning Division NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNlNG COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Pennit petition if new or additional infonnation is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional infonnation prior to the scheduled public hearing then the Planning Conunission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by plannìng staff to the Planning Commission. The Planning Commission shaH consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMP ACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition jf the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a /ist of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall aUow sufficient time for an necessary reviewing parties to evaluate the required traffic analyses andJor traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the contìnuance and the newly scheduled public hearing date. Effective Date: ApriJ 19,2005 ~. . Petitioner 5 Signature /·2f1·¿J£ Date Planning and Design Documents for: LOBLOLLY MILL A PLANNED RESIDENTIAL COMMUNITY ROANOKE COUNTY, VA VINTON MAGESTERlAL DISTRICT Prepared for: Loblolly Mill, LLC 119 Norfolk Ave. Roanoke, VA 240] 1 Prepared by: Balzer and Associates, Inc. 1208 Corporate Circle Roanoke, VA 240] 8 Project # R0500414.00 Date: January] 8, 2006 51\LZEQ ,I,.".~ .-.S5QCIAT£5 lHC - 1'I:t.f'~E.C'tI"'C- "-D\IIIO"'~O"" Balzer and Associates I Table of Contents: I. Table of Contents Page 2 II. Introduction Page 3 III. Vicinity Map Page 4 IV. Site Summary Page 5 V. Site Photographs Page 7 VI. Site Design Guidelines Page 9 VII. Architectural Requirements Page 12 VIII. Adjacent Property Owners Page 13 IX. Site Maps Page 14 Balzer and Associates 2 LOBLOLLY MILL DESIGN GUIDLINES INTRODUCTION Loblolly Mill is a proposed 94.229 acre Planned Residential Community located on Sterling Road in the Vinton Magisterial District of Roanoke County. The intent of this project is to develop a high end residential development in a "mountain village concept" while preserving the abundant natural and historic features of the site. The proposed development will also preserve the rural character of the Mount Pleasant area by limiting the density to that is equivalent to one single family dwelling per three acres. . This existing property can only be described as unique, picturesque and isolated. The natural topography of the site consists of a series of wooded knolls bordering the property focused centrally on an 1.75 acre pond. There are two primary historic features on the site, a covered bridge and a water powered mill house. According to the previous owner Mr. Morton Brown, the bridge was purchased from VDOT when the Back Creek Crossing was improved. The bridge held special meaning with Mr. Brown. As a child he would walk his neighbor Vivian Brooks to school and carry her books as they walked across the old covered bridge. Morton and Vivian were eventually married and Mr. Brown moved the bridge to its current location after purchasing it from VDOT in 1979. The old mill house was operational until 1959 when Mr. Morton Brown purchased the property. These historic structures are being preserved and renovated and will serve as key attractions and scenic backdrops for this development. In summary, this proposed development will provide a unique housing opportunity for Roanoke residents, take advantage of a wonderful setting, preserve sensitive natural and historic amenities, and compliment on of the most unique rural communities in Roanoke County. Balzer and Associates 3 Vicinity Map: \ ~ ~ ~ ) SlOTt: Rd \\', Rd rlltr=-~IICon -.J{'J" ~ ~ <i ~~ Balzer and Associates 4 LOBLOLLY MILL DESIGN GillDELINES SITE SUMMARY Site Data The site consists of tax parcel #'s 89.00-03-06 (3.809ac.) and 89.00-03-12 (90.42 ac.). The total site area is 94.229 acres. The current zoning is AG-3 and would allow up to 31 units under the by-right lot line option. Zoning Ordinance Compliance The proposed development is in compliance with the Roanoke County Zoning Ordinance. Loblolly Mill furthers the intent of the AG-3 Agricultural/Rural Preserve District (Sec30-32) in several ways. This project will protect and preserve sensitive natural and historic features. It will also limit the density to one residence per three acres as specified in the AG-3 zoning. Finally Loblolly Mill will minimize the demand on public services by providing privately maintained roads and individual well and septic systems. Community Plan CompUance Loblolly Mill is located within the Mount Pleasant Community Area and the majority of the site falls under the "Rural Preserve" land use category. A small portion of the property (about four acres) lies within the "Rural Village" future land use category, and aU of the southern and western boundary borders the "Rural Village" designation. Both the "Rural Preserve" and "Rural Village" concepts promote Cluster Development options. Loblolly Mill is based on the cluster development design criteria and maintains the suggested density of the "Rural Preserve" designation. Loblolly Mill caters to the community's values and respects the key natural and historic resources that are strongly promoted within the Mount Pleasant Community Planning Area. This development will preserve significant natura] areas including streams, a 1.75 acre pond, and steep slopes. There will be no impact on the view shed of the Blue Ridge Parkway from this development. The developers will preserve and restore two significant historic structures that provide a link to the traditions of the local residents. Through quality planning and an environmentally sensitive site design, Loblolly Mì1l will promote and preserve the rural characteristics of the Mount Pleasant area and its residents. Balzer and Associates 5 Existing Conditions The site is comprised of a series of wooded knolls that boarder the property. The knolls are focused centrally on a 1.75 acre pond. Slopes on the property range from 2% to 50%,and the elevations range from 892 to 1100 feet. A network of streams filter between the knolls and ultimately drain to Turner Branch. Turner Branch runs west to east through the property. The setting that is created by these natural features is one that feels completely isolated from any adjoining property. An historic covered bridge and grist mill are located on Turner Branch in the northwest portion of the property. Both of these structures wiH be restored, preserved and incorporated into this development. There are two existing residences on site that will be removed with this development Adj acent Properties Adjacent properties are a combination of single family residential and undeveloped property which are mostly wooded acreage tracts. All adjacent property is zoned AG-3. Utilities Water and Sewer will be provided through individual well and septic systems. Accessrrraffic Access to the property will be from Sterling Road from tax parcel # 89.00-03-06. The development may generate up to 310 vehicle trips per day. Balzer and Associates 6 EXISTING COV ERED BRIDGE· BROUGHT TO THE SITE IN 1979 EXISTING MIll HOUSE - OPERATION UNTIL 1959 EXISTING 1.75 ACRE POND EXIST! NG COVERED BRIDG E AN D MILL HOUSE LOBLOLL Y MILL DESIGN GUIDELINES Site Desi!!n Guidelines Intent These design guidelines are written with the intent to guide the development of Loblolly Mill. They are intended to develop the overall character of the community. These guidelines are not meant to cover all site-specific issues or alterations and should be applied as a guide to meet the development goals of the project. Association All property owners at Loblolly Mill will automatically be members of a Homeowners Association for this development. The Homeowners Association will be established to maintain all open space, trails, roads, and site amenities. Preservation Areas A minimum of30% of the site will be preserved as open space/ conservation area. The area will be comprised of dedicated open space and conservation easements. The main areas of conservation will be the most environmentally sensitive portions of the site including streams, the pond and some of the steepest slopes. No residence or road will be allowed withín any open space or conservation area. Trails, amenities and utility crossings will be allowed within any open space or conservation areas. The Historic Grist Mill and Covered Bridge will be preserved with this development. An interpretive plaque will be developed for these structures describing their historical significance. The covered bridge will either be incorporated into the design as a foot bridge or it may serve as a vehicular access, pending a structural inspection. The Grist Mill will remain as a scenic and interpretive backdrop for the development. Development Areas The primary areas used for the construction of the proposed homes will be along or near the top of the existing knolls. The placement of the homes will aJlow for the preservation of the most sensitive portions of the site. Balzer and Associates 9 Buffer Yard A 20 foot natural buffer will be left in place along all adjacent property lines. The 20 foot buffer wí11 he1p preserve the integrity of any adjoining property and add to the secluded nature of the development. Roads All roads within Loblolly Mí11 will be private. The Homeowners Association will maintain all roads. All roads will be a minimum of 18 feet wide with 3 foot shoulders. The minimum pavement section will be 8" base stone with a 2" 8M 9.5 asphalt surface. The minimum centerline radius will be 95 feet. The maximum road grade will be 18%. The minimum paved radius for any cul-de-sac will be 40 feet. Trails A network of walking/riding trails will be provided. These trails will be through out the development and will connect the separate development areas with the open space, historic features and any other site amenity. The trail surface will be mulch or pea gravel and will be a minimum of 4 feet wide. Site Amenities The pond, open space, trails, covered bridge, tenn]s courts and grist mill will be maintained by the Homeowners Association for use by the residents of Loblolly Mill. Landscaping A professionally landscaped entrance will be provided for the development. Each residential home will be professionally landscaped with sufficient foundation landscaping and additional trees where sufficient growing space is available. Tree Preservation The maximum allowable area to be cleared for any home site shall be 16,500 sf exclusive of any drain field areas required. Any additional clearing shall be approved by the developer prior to construction. Lot Size The minimum lot size shall be 0.50 acres. The minimum Lot frontage shall be 30 feet on the cul-de-sacs and 100 feet otherwise. Balzer and Associates 10 Minimum Building Size The minimum building size shall be 3,000 sf. Maximum Building Height The maximum building height will be 45 ft. The building height does not include walk out basements. Accessory Buildings All accessory buildings must be located behind the front building line. Setbacks The minimum tront setback will be 25 feet from any private road. The minimum side setback will be 10 feet ITom any internal lot. The minimum rear setback will be 10 feet ITom any internal lot. The minimum setback from any adjoining owners property line or from any public right~of~way will be 35 feet. Density The proffered maximum number of homes is 3] , or 1 home per 3 acres. Lighting All lighting shall be residential in scale and style (i.e. post mounted lighting) and shall not exceed 10' in height. The lighting shall be arranged so it does not cast glare on adjacent properties nor does more than 0.5-foot candles cross any adjacent property line. Utilities All utilities shall be placed underground and all heat pumps and other appurtenances shall be screened from view of the roads or adjacent property owners. Trash Collection Trash collection will be can pick up. Balzer and Associates 1 J Loblollv Mill Architectural Requirements This project will be developed and then the lots will be offered for sale. Tbe fo]]owing information wîl1 serve as guidelines for the architectural styling of each home. Architectural Review Board: A review committee shall be established to review and approve any and all improvements on the lots to maintain hannony with other improvements and to reject proposed improvements that would otherwise adversely affect the atmosphere and values of the development. This would include review and approval of all house plans, elevations and exterior colors. Exterior Materials: All exterior siding material shall be wood, synthetic wood, brick and or stone. All roofing material will be either metal standing seam roof, natural shingles or architectural asphalt shingles. Colors: All colors will be natural earth tones Accessory Structures: All Accessory structures will be reviewed and approved by the Architectural Review Board Prior to installation and/or construction. All accessory structures will be constructed to match the primary residence on each site. Balzer and Assoçjates ] 2 gf .... 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Q) > µ.:¡ v.¡ «.) :::: o ....., c:d ¡i ~ H ;;. ¡:: II.) 0... ~ ""d ~ ~ () .~ ...t:: V, ¡:: «.) '\:; r.r.:¡ 00 r<ì N "<:t o o o o , - o r-..: N , r<ì o I o o 0\ 00 o II.) ~ ~ ~ ..- «.) ;> µ.:¡ (I) .5 .- ...... o U "'g o p:: Q) I-< 1:1 (I) ¡:: Q) "d µ.:¡ \.0 M N "'=t o o o o I o o \Ó N I M o L o o 0\ 00 o ;E ã .t: p:¡ v.¡" g "d -< "'g ~ Q) :Ë ê Q) "d r.r.:¡ o:::t M N -q- o o o o I o o Lr) N , r<ì o I o o 0\ 00 o >-. ~ t:: ;:I ~ £, o a u ~ > 1::: Q) .D o p:: g ~ k > Q) tJ Q) cd ::E È õ ..... o o c:d Q) Q) H tI) ro S o ~ d' Æ :;¿ "d ~ ~ OJ) ¡::: .- ..- È) .... í./) 00 \0 0\ (""¡ "d cd o p:: OJ k :.s <I.) Q Q) "'0 ~ ..q o N '<t o o o o I o o M ...... , ("<) o I o o 0\ 00 o o o '<:t - , M o I o o 0\ 00 o u o ""! ~ ¡¡¡ ~ o E U1 ~ ¿¡¡ ~ ¡-. æ u -< $ o ..:: ~ o ~ ~ ¡¡¡ ¡-. ~ ¡¡'¡ 52 .... o LL "- ~ ~ ~ LEGAL DESCRIPTIONS TAX PARCEL #89.00-03-12 PARCEL ONE BEGINNING at a point on the south side of State Route #663, about one mile from State Route 116; thence with the south side of said road, N. 73' 48'E. 142.7 feet to a point; thence along the center line of an old unimproved road being also the westerly line of the remaining Annie Laura Turner property, the following courses and distances: S.43· 36'W. 71.8 feet to a marked 18 inch chestnut oak, S. 4· 28'W. 181.9 feet, S. 21" 26'E. 363.9 feet; thence leaving the centerline ofthe said 20 foot road, S. 46' 53'E. 238.4 feet to a double 18 inch white oak, N. 49· 05' E. 356.6 feet to a marked oak, N. 74' 39' E. 385.4 feet to an old iron, being also at a fence comer; thence with the westerly line of the Turner property, formerly Ferguson, S. 3 T 20' E. 2084.7 feet to a large white oak old comer; thence S. O' 41 'E. 329.0 feet to a stake; thence N. 54" 04'W. 109.4 feet to an 18 inch poplar; thence N. 65· 25' W. 190.1 feet to an old iron; thence S. 76· 35' W. 95.2 feet to a 10 inch maple; thence S. 6· 03'W. 31.3 feet to a point 6 feet south of a persinunons; thence S. 86' 35' W. 109feet; thence N. 73' 40'W. 90.8 feet; thence N. 71" 55'W. 76.1 feet; thence N. 40· 34'W. 209 feet to a comer post just north of the north line of an old road; thence S. 28 ° 44 'W. along the fence; 192.8 feet to a comer post; thence S. 71· 46'W. 246.2 feet to a comer post; thence along a fence S. 80° 22'W. 607.2 feet to a 10 inch white oak on an old fence comer; thence S. 41' 50'W. 509.3 feet to a chestnut oak; thence S. 66° W. 126.8 feet to a planted stone; thence with the easterly line of the boundary of Mrs. Jones, N. 18' 20'W. crossing a branch at 158 feet, a total distance of 896.5 feet along a fence to a planted stone 6.5 feet from a 16 foot white oak; thence a new division line separating the 13.88 acres retained by the parties of the fIrst part, N. 4· 39' W. 842.75 feet to an iron pipe 3.4 feet west of a 24 inch chestnut oak by the road; thence continuing said new division line N. 13' 27'W. 429.55 feet to a 12 inch white oak and N. 18· 54'W.288.46 feet to an iron; thence with the old original line of the property of Annie Laura Turner conveyed to the parties of the first part by said deed in Deed Book 433, page 389 aforesaid, N. 53' 45' E.396.4 feet and N. 32° 43'E. 249.6 feet to the place of Beginning; and containing 90.22 acres, and being the property as shown on survey made for Harry P. Turner, by W. 1. McChee, C. P. E., April 30, 1959, a copy of which is attached to deed recorded in the aforesaid Clerk's Office in Deed Book 618, page 236 and made a part hereof. PARCEL TWO BEGINNThTG at a point on the south side of Virginia State Route 663; thence S. 43' 36'W. 71.8 feet to a point; thence S. 4" 28' W. 181.9 feet to a point; thence S. 21· 26'E. 363.9 feet to a point; thence S. 46· 53'E. 238.4 feet to a double 18" white oak; thence N. 49" 05' E. 10 feet to a point; thence N. 46' 53'W.238.4 feet to a point; thence N. 21° 26' W. 363.9 feet to a point; thence N. 4° 28'E. 181.9 feet to a point; thence N. 43· 36' E. 71.8 feet to a point on the south side of Virginia State Route 663; thence west along the south side of Virginia State Route 663, 10 feet to the point and place of BEGINN1NG and being a 10 foot strip along the west side of the property conveyed to the Grantors by deed from Annie Laura Turner and shown as the easterly one-half of the 20 foot roadway on the survey made by T.P. Parker, State Certified Engineer, dated July 25, 1959, a copy of which is recorded in the aforesaid Clerk's OffIce in Deed Book 1233, page 1181, and made a part hereof. Document! Tax Map #89.00·03-06 Lot B-1 Beginning at a Point on the Southerly right-of-way line of Sterling Road (Route 663), being the northwest corner of Lot B-1 as shown on Boundary Line Adjustment Plat of Turner Boundary Line Adjustment #2 (Plat Book 29, Page 56); thence with the southerly right-of-way ]ine of Sterling Road along a curve to the left having a radius of 243.00 feet, an arc distance of 151.33 feet and a chord ofN39iJ41 ' 43"E, 148.89 feet to a found iron pin at the southwesterly corner ofNIF Joseph Jaklitsch & Beth Snyder-Jak.litsch (Instrument #200510773); thence leaving said right-of-way and continuing with the southerly line of said Jaklitsch property the following: S76°32'24"E, 199.60 feet to a point; thence 876°03'30"E, 189.97 to a point; thence S75°54'22"E, 371.26 feet to a found iron pin on the westerly property line ofN/F Robert J. & Mary Shawn Sorrentino (Instrument #200410384); thence leaving the line of said J aklitsch property and continuing with the westerly line of said Sorrentino property the following: S 13 ° 12' 42"E, 130.21 feet to a found iron pin; thence S04 °23 '08"E, 13 .43 feet to a found iron pin at the northeast corner of Lot D-1 as shown on said Turner Boundary Line Adjustment #2 plat; thence leaving the line of said Sorrentino property and continuing with the line of said Lot D-1 the following: S88°3T43"W, 174.91 feet to a found iron pin; thence N86°49'09"W, 278.42 feet to a found iron pin; thence 871 °41 '2T'W, 86.77 feet to a point; thence N55°44'38"W 398.33 feet to the Point of Begi1111Íng containing 3.808 acres, being Lot B-1 as shown on Boundary Line Adjustment Plat of Turner Boundary Line Adjustment #2 recorded in the clerk's office of the circuit court of the county of Roanoke, Virginia in Plat Book 29, Page 56. _IAG3 _ep .IAGI AR _All C1 _C2 _ C2CVOO 11 I 12 .PeD PRD .pm Fl.1 R2 I'U R4 - Applicants Name: Loblolly MìII. LLC Existìng Zoning: AG-3 Proposed Zoning: PRO Tax Map Number: 89.00-3-6,12 Magisterial District: Vinton Area: 94.229 Acres Roanoke County Department of Community Development January 25, 2006 / un . I h II fijl. I ¡ I I ~! ðf, I -! 1 J II Iii i nil !1!1 hili II1I !II!! "il'lNI'Ðt:::III\ . ,.I.J,.Nnro 3)\(JI''''IiO: I ~ ' Q z: ~ "'i' 9-E:'-DO·6g '6:QN )('I1..L ~ ~ , t dV'VIl AJJ::!3dOl:ld ~ ¿ , 8 " g 011 'lllV\l ^ 1101801 P ! ¡;¿ ~ " i!: u is C\I $ ~ I 0 .~ ¥ IT: 0.. cO ~ E za: a ~ ';"," s:> (,. /<:;)- /.t /' ~ "- Ic / /' -:::: \ /'./ ~~~ / C>¡J /' ....., IO:~ \ / ");> ",\ \ í ~ij \ a:~e \ :-<,j;;: ij:;"C> "-'~~ CI:: ~ ...:...:... ,., \ ;. \ "- " \ " ¡ \ " ì I \ ( \ I ¡ \ ¡ i I " \~ \ I \ \ -... \ \~ ( I t , I 6 \ I \ \ '- " " \ \ \ \ \ /' "- \~/+ \ "- " " I l \ þ,\-"- ~+ -- ....... ~, '- :.,. " Cj --, .~.\ " ,~ \ I / ( o / ~I!'~I I 'V'NI"",VI '~03}lON'foY . ;z: ~ ""'" 9-£,-OO'6e s, ON XV'..L -. Ii d!. 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G-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: First reading of an ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service across property owned by the Board of Supervisors at the Roanoke County Public Safety Building SUBMITTED BY: Dan O'Donnell Assistant County Administrator Elmer C. Hodge ~K~--- County Administrator - ~ APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: County Attorney Paul Mahoney will be presenting the first reading of an ordinance that dedicates an easement through the Public Safety Center property in order for Appalachian Power Company to provide the electrical service required for the new facility on Cove Road. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 28, 2006 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE ROANOKE COUNTY PUBLIC SAFETY BUILDING WHEREAS, Roanoke County is in the process of constructing a Public Safety Building located on Cove Road; and WHEREAS, Appalachian Power Company (APCO) requires a right-of-way and easement for underground transmission lines on the County's property to provide electric service to the site as shown on the plat entitled "Proposed Right-of-Way on the Property of the Board of Supervisors of Roanoke County" dated February 7, 2006; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 28, 2006, and a second reading was held on March 14, 2006. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to APCO for the provision of electrical service in connection with Roanoke County's Public Safety Building. · 3. That donation to APCO of an easement and right-of-way for underground transmission lines and related improvements, within the easement area designated on the above-mentioned map, on the County's property (Tax Map No. 36.16-1-11.01) to provide electric service to the Public Safety Building is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. L ~ Ii.. ....~. ..I~ .~ ~ =! f6 L ~ i. m. ~o. r a ~I ~ ~ i a:a::LL~ ~ >- · ~ I· In:; ~ ¡ _..1 g ~~ < 0 ! ~ ~ ~ði1~ ~ g i i I D. ~ . ~ ~ I , ~ J y iI ... ~. ~ .~ I 1% I l :S I I ! i ;; .~ ~. ~ ~ '"' it: ~ ~ § ~ ACTION NO. T~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 Appointments to Committees, Commissions and Boards AGENDA ITEM: SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge E H- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. League of Older Americans Advisory Council The one-year term of Beverly Eyerly will expire on March 31 t 2006. 2. Length of Service Award Program (LOSAP) for Fire and Rescue The following four-year terms expired on January 1,2006: (1) Leon Martin, Volunteer Member at Large; (2) Mike Gee, Volunteer Fire; (3) Craig Sheets, Volunteer Rescue Squad; and (4) Brian Garber, Volunteer Member at Large. Members of the LOSAP are recommended by the Volunteer Fire and Rescue Chiefs Board and confirmed by the Board of Supervisors. Recommendations are not yet available regarding these appointments. 3. Roanoke Regional Airport Commission The four-year term of Jane Milliron expired on February 10, 2006. Ms. Milliron is no longer a Roanoke County resident and is therefore not eligible for reappointment due to the residency requirement. .. 4. Virginia Western Community College Board E. Wilson "Wi]" Davis, Jr. has resigned from his position as a Roanoke County appointee. This four-year term will expire on June 30,2007. 2 TI-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28,2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 28, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes - February 14, 2006 2. Request to appropriate technology trust funds in the amount of $60,927 from the state to the Clerk of the Circuit Court for fiscal year 2005-2006 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ACTION NO. 3-d ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 Request to appropriate technology trust funds in the amount of $60,927 from the state to the Clerk of the Circuit Court for fiscal year 2005-2006 AGENDA ITEM: SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's office, have been received from the State in the amount of $60,927. These funds have been earmarked for the purpose of purchasing software, hardware, maintenance, and related upgrades to the indexing software utilized by the Courts. These funds need to be appropriated to the Clerk of Circuit Court so that the necessary computers and equipment can be purchased. FISCAL IMPACT: No fiscal impact-1 00% state funds STAFF RECOMMENDATION: Staff recommends appropriating $60,927 to the Clerk of Circuit Court for fiscal year 2005- 2006. N-\ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenues Prior Report Balance $11,808,285 7.57% Addition from 2004-05 Operations 1,103,457 Audited Balance at June 30, 2005 12,911,742 Unallocated revenue 2005-2006 350,000 Balance at February 28, 2006 13,261,742 8.50% Note: On December 21,2004, the Board of Supervisors adopted a po/icy to maintain the General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8.5% of General Fund Revenues 2005 - 2006 General Fund Revenues $156,020,489 7.5% of General Fund Revenues $11,701,537 8.5% of General Fund Revenues $13,261,742 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge é It County Administrator N-Q COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited Balance at June 30, 2005 $5,318,848.06 Remaining funds from completed projects at June 30, 2005 346,794.94 Transfer from Department Savings 2004-2005 784,359.00 7/26/2005 Appropriation for construction of new school warehouse (117,000.00) 8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00) Officers approved in the Políce Department 9/27/2005 Appropriation for renovations to Roanoke County Courthouse ( 123,000.00) 12/20/2005 Appropriation to design and build a bay at Back Creek Fire and (150,000.00) Rescue Station 12/20/2005 Contribution to the Town of Vinton for the War Memorial Expansion (100,000.00) Balance at February 28, 2006 $5,974,462.00 $5,000,000 of this reserve is planned for radio purchases in the CIP Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2005 $1,416,838.00 7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00) Appropriation from 2004-05 Operations 679,628.00 Balance at February 28, 2006 $679,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge t ¡1 County Admìnistrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2005-2006 Original Budget $100,000.00 August 9, 2005 Appropriation for Legislative Liaison ($15,000.00) September 13, 2005 Appropriation for donation to American Red Cross ($10,000.00) for assistance with Hurricane Katrina October 25, 2005 Appropriation for the purchase and installation of a ($1,800.00) neighborhood sign in the Delaney Court Community December 20,2005 Appropriation to increase services and staffing hours at Bent ($9,000.00) Mountain and Mount Pleasant Libraries January 24, 2006 Appropriation for assessment for APCO negotiations ($2,203.00) to VMLN ACO APCO Steering Committee Balance at February 28, 2006 $61,997.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge {' /-f County Administrator N-L1 FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2005 FY 2005-2006 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2005-2006 Annual Capital Contribution County Schools Balance at February 28, 2006 2,000,000 (3,424,615) 524,000 300,000 300,000 $ 6,242,387 (900,615) 600,000 $ 5,941,772 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge [H County Administrator ACTION NO. ITEM NO. ~-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: Accounts Paid-January 2006 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ $ $ 3,840,366.82 Payroll 01/13/06 879,228.26 97,407.36 976,635.62 Payroll 01/27/06 905,131.31 113,269.46 1,018,400.77 Manual Checks Voids Grand Total $ 5,835,403.21 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. N-(P ~ " " ~ "æ "" CI V) N <') <') '"' '"' '" <') N 0 00 <') <') ~ ~ 00 '" <') <') <') r- OO 0 V) V) 0 0 00 00 ~ r- r- <') - q- 0 <') <') 0; '"' ,..., '"' '" <:> ~ r- N <:> ~ <') ~ 00 00 '" 0; V) - '>0: ~ ~ '<f: '" r- V) ~ ~ 00 00 N <:> V) 'D C; r- ::: 0\ ~ if> N 0 0\ r- ¡...: 0 - if> - ~ <i 0 if> 0\ 0\ ¡...: '" V) 0 N 0 ¡...: ~ ~ 00 N 0 N ,..; 0\ v 00 V N V) V V) r- '" '" V) v '" 00 V V) V if> '" if> '" '" V) 00 V) V) V r- N '" .. ... N ,:¡ ~ '" ~ .. ~ .9 " ~ ~ " . :; '" .. .. ,: .. .. ~ .. .. .. ;.. c=: -c .. .. N r- 0 Q'. V) V) '" '"' <:> 'D '"' V Q'. 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Q C: <:> Z. <:> = r-- = o o oc o N 00 ~ 0'-. 00 = o ~ = NM"":'t>..Ot--oo 0000000 00 00 00 00 00 00 00 0000000 N-'1 PUBLIC SAFETY CENTER BUILDING PROJECT BUDGET REPORT COUNTY OF ROANOKE, VIRGINIA Northrop-Grumman Date Description Contract Amount Contin¡¡encv 12/03/04 Opening Balance $ 26,030.769 $ 780,923 01/27/05 Change Order (001) 21,065 (21.065) 01/27/05 Change Order (002) . 53,835 01/28/05 Progress Payment #1 (1,456,157) 02/24/05 Progress Payment #2 (403,222) 03124105 Progress Payment #3 (375,678) - 05113/05 Progress Payment #4 (855,272) - 06/10/05 Progress Payment #5 (40t,210) - 06/20/05 Change Order (003) - Establish Guaranteed Maximum Price (51,387) 51,387 06/28/05 Change Order (004) - Foundation change 319,034 (319,034) 07/14/05 Progress Payment #6 (378,417) - 07/27/05 Progress Payment #7 (445,669) - 08/10/05 Progress Payment #8 (759,513) 08/23/05 Change Order (005) - Sewer Line Replacement 124,407 (124,407) t 0/05/05 Progress Payment #9 (774,442) - to/13/05 Change Order (006) - Convert Citations and Warrants Databases no cost - 10/20/05 Progress Payment #10 (664,909) - 12/08/05 Progress Payment #11 (1,196,297) - 12/08/05 Change Order (007) - Minar Changes to Radio Equipment no cast 12/08/05 Change Order (008) - Additional conduits far redundant 911 feed no cost 12/08/05 Change Order (009) - Regrading slope from road cut south side of Cove Road 3,737 (3,737) 12108/05 Change Order (010) - Coordination of sewer line with Glen Cave School water line no cost 12/28/05 Prog ress Payment #12 (1,130,054) 01/03/06 Change Order (011) - Refrigerated storage for evidence storage 24,621 (24,621) 01/20/06 Change Order (012) - Modifications to voice rad io transition plan 84,060 02/02/06 Progress Payment #13 (1.099,134) - Balance at February 21, 2006 $ 16,670,167 $ 339,446 . The funds to be used for change order /lDD2 were taken from departmental E911 funds. Submitted By, Dan O'Donnell Ass!. County Administrator Approved By, Elmer Hodge County Administrator N-g PUBLIC SAFETY CENTER BUILDING PROJECT CHANGE ORDER REPORT COUNTY OF ROANOKE, VIRGINIA Chanae Order Number Date Approved Description of Change Order Amount 001 January 27,2005 6 GHz Microwave and Vinton Related Costs $ 21,065 002 January 27,2005 Delete several CAD servers, add CAD and related CAD software (paid from departmental E911 funds) 53,835 003 June 20, 2005 Establish Guaranteed Maximum Price (GMP) (51,387) 004 June 28, 2005 Revised foundation due to soft soils 319,034 005 August23,2005 Replace the sanitary sewer line 124,407 006 October 13, 2005 Convert Citations and Warrants Databases for new CAD System no cost 007 December 8, 2005 Minor changes to Radio Equipment specifications no cost 008 December 8, 2005 Additional conduits for redundant 911 feed no cost 009 December 8, 2005 Regrading slope from road cut south side of Cove Road 3,737 010 December 8, 2005 Coordination of sewer line with Glen Cove School water line no cost 011 January 3, 2006 Changes to the Evidence Storage Room 24,621 012 January 20, 2006 Modifications to voice radio transition plan 84,060 Total as of February 21, 2006 $ 579,372 Submitted By, Dan O'Donnell Asst. County Administrator Approved By, Elmer Hodge County Administrator \. ACTION NO. ITEM NO. P-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: Work session to discuss the Length of Service Awards Program (LOSAP) SUBMITTED BY: John M. Chambliss Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: This has been a very good, although expensive, program. Following our discussion in work session, we will need to incorporate any necessary changes in the upcoming fiscal year 2006-2007 budget or bring this matter back to the Board for an appropriation if you wish to implement the changes earlier. SUMMARY OF INFORMATION: This time has been set aside to discuss the Length of Service Awards Program (LOSAP) and provide for recommendations by the LOSAP Board of Trustees. Purpose In 1989 the Length of Service Awards Program (LOSAP) was developed as a retention program to encourage volunteers to continue to volunteer their time and expertise to the delivery of the public safety services, particularly fire and rescue. The program was designed to take advantage of the training and experience of those members who served their community and make the reward something that could help them when they reached retirement age. The program was established during a period of time when recruiting new volunteers was declining. 1 Proaram Components Retírement Benefít- This plan provided retirement benefits when a member became 55 years old based on $10 per month for each good year of service up to a maximum of 20 years of service ($200 per month). In 1996, the benefit was increased from $10 to $12 per year of service (maximum of $240 per month). To receive a good year service credit, a person must accumulate 80 points per year based on responding to calls, training, attendance at meetings, certifications, serving as an officer, etc. A maximum of 100 points may be counted for the year, up to 20 of which would be carried forward towards another good year of service. Life Insurance Benefit- The plan originally provided a $5,000 life insurance benefit. In 2000, the LOSAP Board of Trustees converted the whole life insurance to term life insurance saving approximately $25,000 a year. In 2004, the administration of this benefit was changed to a self insured death benefit providing a $6,000 death benefit (taxable) father than purchasing insurance policies resulting in savings of approximately $6,500 a year. Financial Information · Program gave original participants up to 10 years credit for prior service, beginning the program in 1989 with an initial unfunded liability of $1 ,932,975. · The original plan purchased annuities for the person as they retired. The benefit is for a 10 year certain payment if the person dies between the ages of 55 and 65, otherwise the benefit is a life benefit. · The County has budgeted $200,000 annually for the plan since the inception in 1989- 90. In the initial years, this was more than sufficient to cover the amount invoiced for the current plan and the insurance coverage, however, the invoice did not include any amount to reduce the initial unfunded liability. From 1989-90 to 1994-95, a total of $133,000 was unspent and returned to the general fund of the County. (This extra amount should have been paid into the plan and applied to the unfunded liability). Beginning in 1995-96, the County continued to $200,000 annually into the plan even though the invoices began to reflect upaid liabilities that exceeded the $200,000 amount. · The value of the program as of the end of 2005 has a present value of $4,679,344 and accumulated assets of $1 ,700,598 leaving an unfunded liability of $2,978,746 (present value ). · Recent accounting standards are requiring organizations to review the unfunded value of such retirement and benefits programs and evaluate the financial implications. · The $200,000 annual payment is insufficient to pay the current benefit of the program and reduce the unfunded liability. 2 Summary Volunteer service and expertise are essential to the delivery of fire and rescue service to the citizens of Roanoke County. Today, there are approximately 215 volunteers serving 18-66 hours per month training, responding to calls, and dealing with the business affairs of the volunteer organization. This represents over 123,480 man hours or the equivalent of 59 staff per year saving nearly $2,065,000. Overall the Length of Service Awards Program has been successful in retaining experienced volunteers by rewarding them for their time and expertise. However, the program is not valued as a recruitment model, particularly to people under the age of 35 because of the delay of receiving the financial benefits being so far into the future. In an effort to recruit and retain volunteer fire and rescue members, the Length of Service Awards Program needs to be reviewed, evaluated, and changes made. Attachment A is a letter from the LOSAP Board of Trustees recommending changes to the LOSAP Program as addressed below. Alternatives 1. Continue the Length of Service Program as it is today. The annual required contribution would be approximately $408,000-$480,000. This would require an additional budget contribution of $208,000-$280,000. (Currently $200,000 a year) 2. Cap the Length of Service Program as of the end of 12/31/2005 with the vested benefits at that time. The projected cost to pay the unfunded portion of this cost is $258,765 annually for 30 years based on an assumed 5% rate of interest. Also, as a replacement recognition program for current and future volunteers, establish a separate reward program whereby $150,000 per year would be divided among the volunteers using a point system similar to the point system previously used for the LOSAP retirement program. This methodology would be expense based and would accrue no future liability for the County after the close of each fiscal year. This amount could be monitored by the Board of Supervisors and subject to local appropriation annually. Recommendation Alternative 2 Cap the retirement program as of the end of the previous calendar year (ended December 31,2005) and establish a separate rewards programs which would be a benefit realized immediately and appealing to the younger members in the program. Points would be earned for training, responding to calls, etc and the pool of money would be allocated based on the number of points received. The budget for 2006-07 and thereafter will need 3 to be increased by $208,765 to a total of $408,765 ($258,465 to fund the older program and $150,000 to fund the new program.) In addition, any budgeted amounts unspent at the end of the fiscal year should be rolled 100% to the following year and used to pay down the unfunded liability of the old plan. Staff has analyzed the results of the actuarial data provided by VFIS, manager of the plan, and Palmer and Cay, the actuary who monitors other benefit programs on behalf of the County to obtain these figures. As with any actuarial program, the mortality assumptions, interest earnings rates and other possible changes to the program could present different financial results. Attachments 4 -':-:~~~j':.::':i:-' '.~". . J'-'" ~"- I , ,~>, ~ c " ;~;~.::.'::;:-~"., ; ;_.._>....,'_ -./0 ··;··-·~i~>~'t··. . ~,'~~~::;' ;-,~-}," . .. .. RÒ~~,?~E:i:6ÛN1)' .FJRE·~ReSCUEDEPARTMENT ...' ,. 0.",,· LË",tI,.,-§!~:()~, SERVJCE AWARDS.PRO'GRAM '--;.':_~~;:-. . . '. ._c, " . '.L ;: .;..~ :-,..::--:- ',~: . 3568'e~ê~eek Rc>ad,N. W. ~oa~ok~Virginia, 2'1019 ' Phó-ô~~'tO-5Í>1.81 00 faX: 540-561-8108 '- .:.,':: .. ". -. . .... -~.. cJrr~ntlOSAP BÓärdof Tr\lstees '-;,>'..,:,;.,.; ,,_-.. ,_ n', . Leon Martin ' Chakman "',' Volunteer Member at -large (term ~pires,l/2006) . - ,', .... VolunÌ:~rFireChlef Colin Gee Fire Chiefs Board Chairperson .'. '. . . VounteerRescu~ChìefSonia Stump Rescue Chiefs BOilrd Chairperson Hr. Mike Gee Fire Volunteer Representative (te;"l!~pires 1120(6) Craig Sheets " Rescue Volunteer R.epresentative (termexpirês1/2006) Mr. Brian Garber Volunteer Representative at Large (~rm, expires 1/2006) Mr. Robertjernigan Roanoke County Representative Jennifer Conley-Sext!:)n RCFRD Advisory Member Attachment A January 25, 2006 To the Roanoke County Board of Supervisors, County Administrators, As you know the LOSAP Board of Trustees has served in the capacity of oversee- ing the Length of Service Awards Program (LOSAP) since the program's incep- tion in 1989. This Volunteer retirement program was originally considered to be an excellent tool to spur recruitment and retention. The program started with just over 200 participants and today it funds more then 500 vested participants, not to mention those who have retired and are receiving a monthly benefit. Unfortu- nately, over the years the plan has suffered some set backs and now the LOSAP board feels compelled to address these concerns with some significant changes. On January 11, 2006 the LOSAP Board of Trustees met and devised the follow- ing recommendations: 1. Recommendation to the BOS to cap the current LOSAP program as of 12/31/2005 and request an additional $30,000 (on top of the annually contrib- uted $200,000) for 20 years to accommodate the current liabiLity of accrued benefits amortized over 20 years. · Additionally, a request of the BOS to approve $150,000 annually to be used for a new volunteer benefit program that would aim at recruit- ment/retention and reward of active volunteers who earn 80 points per year. The $150,000 would be evenly distributed annually by way of "bonus" or "stipend" and books closed at the end of each year. Sug- gestion to discuss with finance department the feasibility of coding this as "reimbursement" for expenses incurred over the year, so as not to be taxed. 2. Recommendation to Roanoke County Administration to seek appropriate compensation from Botetourt and Vinton localities to support their portion of the LOSAP cost and new volunteer benefit program cost. Although the LOSAP Board of Trustees feels saddened to have to present these significant changes, we do feel confident that these recommendations are equha- ble and will satisfy most of the volunteers within the program. The new reward program could really enhance the recruitment/retention efforts for the volunteer system and allow participants to spend/invest their reward money immediately as they see fit. Sincere]y, The LOSAP Board of Trustees Attachment B Vested Active Deferred Total by LOSAP Contribution at 3D years Members or Year Retired Opening Ba! Depos~ Interest @ 5% Less Pmt End Bal 2006 15,984.00 131,140.80 147,124.80 1,700,598.00 258,765.00 97,968.15 (147,124,80) 1.910,206.35 2007 30,441.60 146.548,80 176,990.40 1,910,20635 258,765.00 108,448.57 (176,990.40) 2,100,429.52 2008 3B.937.60 155,848.80 194,786.40 2,100,429.52 258,765.00 117,959.73 (194.78640) 2,282,367,84 2009 50,846.40 164,560.80 215,407.20 2,282,367.84 258,765.00 127,056.64 (215.407.20) 2,452,782,29 2010 63,792.00 181,624.80 245,416.80 2,452,782.29 258,765.00 135,577.36 (245,416.BO) 2.601,707.85 2011 84,830.40 190,97040 275.800.80 2,601,707.85 258,765,00 143,023.64 (275,800.80) 2,727,695.69 2012 97,992.00 199,912.80 297,904.80 2,727,695.69 258.765.00 149,323.03 (297,904.80) 2,837,878.93 2013 107,12160 213,117.60 320,239.20 2,837,878.93 258,765.00 154.832.20 (320,239.20) 2,931,236.92 2014 116,683.20 223,356.00 340.039.20 2,931,236.92 258.765.00 159.500.10 (340,039.20) 3,009,462.82 2015 140,414.40 233,565.60 373.980.00 3,009,462.82 258.765.00 163,411.39 (373,980.00) 3,057,659.21 2016 153,936.00 243,055.20 396,991.20 3,057,659.21 258,765.00 165,821.21 (396,991.20) 3,085,254.22 2017 168,811.20 250,543,20 419,354,40 3,085,254.22 258,765.00 167,200.96 (419.354.40) 3,091,865,78 2018 196.675.20 263,388,00 460,063,20 3,091,865.78 258,765,00 167,531.54 (460,063.20) 3,058,099.12 2019 210,916.80 273,597.60 484,514.40 3,058,099.12 258,765.00 165,843.21 (484.514.40) 2,998,192.93 2020 213,984.00 265,447.20 479,431.20 2.998,192,93 258,765.00 162,847.90 (479,431,20) 2,940,374.62 2021 225,864.00 257,412.00 483,276.00 2,940,374.62 258,765.00 159,956.98 (483,276.00) 2.875,820.60 2022 237,686.40 256,792.60 494,479.20 2,875,820.60 258.765.00 156,729.28 (494,479.20) 2,796,835.68 2023 257.385.60 229,044,00 486,429.60 2.796,835.68 258,765.00 152,760.03 (486,429.60) 2,721,951.12 2024 274,795.20 216,818.40 491,613.60 2,721.951.12 258,765.00 149.035.81 (491.613.60) 2,638,138.33 2025 291,84-4.80 211,044,00 502,888.80 2,638,138.33 258,765.00 144.845.17 (502.888.80) 2.538,859.69 2026 282,600,00 214.154.40 496,754.40 2,538,859.69 258,765.00 139,881.23 (496,754.40) 2,440,751.53 2027 282,556.80 199,624.80 482,181.60 2,440,751.53 258,765.00 134.975.83 (482,181.60) 2.352,31075 2028 286,574.40 198,950.40 485,524.80 2.352,310.75 258,765.00 130,553.79 (485,524.80) 2,256,10474 2029 282,153.60 193.118.40 475,272.00 2,256,104.74 258,765.00 125.743.49 (475,272.00) 2,165.:M123 2030 271,814.40 181.296.00 453,110.40 2.165.341.23 258,765.00 121,205.31 (453,11040) 2,092,201.14 2031 254.736.00 176,616.00 431,352.00 2.092.201.14 258,765.00 117,548.31 (431,352.00) 2,037,162.45 2032 243.662.40 169,992.00 413,654.40 2,037,162.45 258,765.00 114,796.37 (413,654.40) 1,997,069.42 2033 236,822.40 156,787.20 393,609.60 1,997,06942 258,76500 112,791.72 (393.609.60) 1,975,016.54 2034 229,464.00 147,772.80 377,236.80 1,975,016.54 258,765. DO 111,689.08 (377.236.80) 1.968,23382 2035 212,385.60 138,628.80 351,014.40 1,968.233.82 258,765.00 111,349.94 (351,014.40) 1.987,334.36 2036 201,528.00 130,420.80 331,948.BO 1,987,334.36 99,366.72 (331,946.80) 1,754,752.27 2037 188,884.80 122,932.80 311,817.60 1.754,752.27 87,737.61 (311,617,60) 1,530,672.29 2036 162,417 .60 110,088.00 272.505.60 1,530.672.29 76,533.61 (272,505.60) 1,334,700.30 2039 149,760.00 96, 99B .40 246,758.40 1,334,700.30 66,735.02 (246,758.40) 1,154,676.92 2040 146,69280 89,323.20 236,016.00 1,154,676.92 57,733.85 (236,016.OQ) 976,394.76 2041 134,812.80 78,768.00 213,580.80 976.394.76 48,819.74 (213.580.80) 811,633.70 2042 122,990.40 67,795.20 190,785.60 811,63370 40,581.69 (190,785,60) 661,429.79 2043 103,291.20 61,977.60 165 ,26B. 80 66~,429 79 33,071.49 (165,268,80) 529,23248 2044 85,881.60 50,659.20 136,540.80 529,232.48 26,461.62 (136,540.80) 419.153.30 2045 68,832.00 35,035.20 103,867.20 419,153.30 20,957.66 (103,867.20) 336,Z43.76 2046 62,092.80 28,160.80 90.273.60 336,243.76 16,812.19 (90,273.60) 262,782.35 2047 47,678.40 27.302.40 74,980.80 262,782.35 13,139.12 (74,980.80) 200,940.67 2046 35,164.80 18,676.80 53,841.60 200,940.67 10,047.03 (53,841.60) 157,146.10 2G49 27,676.80 15,79680 43,473.60 157,146.10 7.857.31 (43,473.60) 121,52981 2050 25,070.40 10,555.20 35,62560 121,529.81 6,076.49 (35,625.60) 91,980.70 2051 21,11040 5,88960 27,000.00 91.980.70 4,599.03 (27,000,00) 69,579.73 2052 19,02240 3,571.20 22,593.60 69,579 73 3,478.99 (22,593.60) 50.465.12 2053 16,732.80 3,571.20 20,3G4.00 50,465 12 2,523.26 (20,304.00) 32,684.38 2054 14,529.60 2,347.20 16,876.80 32,684.38 1,634.22 (16,876.80) 17 ,44 1.80 2055 7,676.80 1,261.60 9,156.40 17,441.60 872.09 (9.15B.40) 9,155.48 2056 5,212.80 5.212.80 9,155.48 457.77 (5,2t2.80) 4,400.46 2057 2,9BO.BO 2,980.80 4,400.46 220.02 (2,980.80) 1,639.6B 2058 1,584.00 1,584 00 1,639.68 81.96 (1,584.00) 137.67 2059 2060 14,259,436.aO Tctal 7,213,53600 7,045,900.80 14,259,436.80 Attachment C I-Jõhn-Chãmbn~'-'Mešsage-'~-dr=" -=.....= ..._,~~ ................._=......:--=.. .......:."----.------.. ....... ._-_.~- __=-=-=- u....__ --=- --Pã::=:::_el]' L ~--~._.~~-_ ~~, ~-'-h._._,-"~,,._=-~~----_~=._ . ,.=._ =.-_ -....~___.._. ...~___ .~~=~'" .__,-,,_~~.=__ 9 - . .........., ".. ---.. 183 Leader Height¡; Road P.O. Box 2726 York. PA 17405 (IIOO) 23~1957 Fax::"(717) 741-4160 J aD118lY 10, 2006 Ms. Jcmñfcr Conley-Sexton Roanoke County, VA 3568 Peters Creek Road, NW RoaDoke, VA 24019 RE: ROANOKE COUNTY FIRE AND RESCUE DEPARTMENT Dear J emrifer. Roanoke County FU'C and Rescue !>epartmem bas requested cost to amortize the present value of the vested accrued benefits over a ten year pc:riod, fifteen year period, and I added a 20 year period. A.s stated in my letter dated Deccm.bc:r 1, 2005 by freezing the program the active members will DO longer be eligible to accrœ additional years of service as of JIIIRIalY 1, 2006. All vested memb=rs will be enútled to rw:ive their vested accrued benefit at entitlement age of 55. These vested ac:crucd beDc1Ït$ 1m; being provided in the form of a ) 0 year certain and life pø:yout. The program will COJJtinue to pay all the eutitled members and all the teImÌDated vested members. We have pr-cpamI quotes for the 2006 PIm Year assuming the plm is froæn as of JImlIaly 1, 2006. We also lSSUmed that all the members eamed a year of service in 2005. We added auy membc:n with four years of service in 2004 and assumed they eamod tbe additional year, and wowd be clig¡.õle to enter the plan with 5 ycazs. We have lowered the interest rate from 6.50% to 5.00"Æ to make the plan more in line with wba:I: tbe invemnen1 account at Hartford is earning. The following figures are based on the members' vested accrued benefits as of January 1, 2006. 1. Esrimatcd assets as of December 31, 2005 $1.700.598.00 2.. ~s~ Value of vested Accrued Beocfits This is the amount which ís needed toclHy that, when invested at the assumed iIrterest rm is sufficient to guarantee at retirement all members vcstod accrued benefits. $4,679,344.00 NIrrsuriJt:g Emergency Service Organizations si~ 1969." Attachment C ¡'l~L~6:ç§~~~.:~~~~gj!~:~pdf:·~~~===.·_-:'..·-···~~~-==_=·~.- _·_-:~..~=:~~~=·~w--.=~·=~· .._w___..~~.w '-'h"'--=~=Y§!ge·;tl January 10, 2006 Ms. Jc:mili'cr Con1ey·SCKton Page 2 3. ActuaI Unfunded Accrued Liability $2.97&.746.00 This liability represents the Present Value ofVestcd Accrued Beoefits less the estimJd:ed assets as of December 31, 2005 Liability amorDz.cd for 30 yc/Iß Liability amortized for 25 years $184,544.00 S20l ,2&5 .00 Liability amortized for 20 yean; $227,640.00'" Liability aIJ1ortiz.ed for 15 years $273,314.00· Liability amortized for 1 0 years $367,392.00· "'The actuarial assumptions will be reviewed annually. Adjustments will be made according to investments results. This may cause a fluc:mation [}f the recommc:ndc:d deposit. The actual 2006 .t'CDCW3l will be processed after the CDunty of Roanoke Fire and Rescue has d~;n~ the direction in which they would like to proceed. I have enclosed a copy ofllie u"""nsrted members (these were active mœlbcti in 2005 valuation) and a copy of tbe Schedule [}f Retired and Deferred vested PBrÛcipa.nts (tbese are InCIDbc:rs who reacb~ Entitlement Age and are being paid from the fund and mem1x::rs who terminat:ed before Entitlement Age, but are vested.. If you have any questions, please do not hesitate to contact me a1 1·800--233-1957, Ext 7115. Sincerely, BarbaraL Taylor Pension A.dministratar IT VFIS Benefit-; Divisiotl BLTI REN-l!ECDOC Attachment D Roanoke County Fire & Rescue Department Length of Service A wards Program (LOSAP) I. 111106 Estimated Actuarial Results and Plan Freeze Ongoing Frozen at ll1JD6 2006 Results 2006 Results 6.50% 5.00% 6.50% 5.00% A. Present Value of Benefits (PVB) l. Active participants $3,79~929 $5,225,406 $2,623,398 $3,437,170 2. Retired participants $2,485,289 $3,058,233 $2,485,289 $3.058,233 3. Deferred vested participants N/A N/A N/A N/A 4. Total PVB $6,278,218 $8,283,639 $5,108,687 $6,495,403 B. Market Value of Assets $1,700,598 $1,700,598 $1,700,598 $1,700,598 C. Remaining Unfunded Liability $2,070,840 $2,O70,84(] $2,070,840 $2,070,84C D. Present Value of Future Normal Cost: A(4) - B - C $2,506,780 $4,512,201 $1,337,249 $2,723,965 E. Weighted Average Temporary Annuity 9.3734 9.3734 9.3734 9.3734 F. Normal Cost DIE $267,436 $481.384 $142,664 $290,606 G. Amortization of Unfunded Liability $209,831 $209,831 $209,831 $209 ,831 H. Estimated Administrative Fee $3,000 $3,000 $3,000 $3,000 1. R=mmended Contribution (VF1S method): F + G + H $480,267 $694,2]5 $355,495 $503,437 J. Other Amortization Periods 1. 20 Years N/A NIA $290,428 $408,600 2. 25 Years N/A N/A $262,348 $369,094 3. 30 Years N/A N/A $245,054 $344,764 ¡J *" 2/21/2006 183 Leader Heights Road· P.O. Box 2726 . York. Pennsylvania 17405 (717) 741-0911· (800) 233-1957. Fa( (717) 747-7069· www.vfis.com Attachment E f~o~"~~_~,: January 9, 2004 Ms. Jennifer Conley-Sexton Roanoke County, VA 3568 Peters Creek Road, NW Roanoke, Y A 24019 RE: COUNTY OF ROANOKE, VA Dear Jennifer: Enclosed are the following materials for the 2003 renewal of the above-referenced Length of Service Awards Program: 1. The Final Recommended Deposit is~7,528.~ This amount includes Life Insurance Premiums, Investment Fund Deposit and Administrative Fee. 2. Invoice No. 31802 reflecting a balance due of$207,553.00. 3. Updated Census Listíng of Members' Benefit Status and Life Insurance report. One is for your records and one is for the Plan. 4. Annual Summary of Benefits for distribution to all members. 5. Actuarial valuation, which is intended to provide assurance that VFIS evaluates the plan for actuarial soundness at least once a year. The data contained is of a technical nature, íntended to assist auditors and actuaries rather than to supply general knowledge. One is for your records and one is for the Plan. If you have any questions or if I can be of assistance in any way, please do not hesitate to contact me. s1re1Y, K "a~ B~TaYI0r Pension Life Administrator VFIS Benefits Division BLT Enclosures Invoice-DefAnnu ity -LumpSum.doc ACTION NO. ITEM NO. P- a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: Work session on Center for Research and Technology SUBMITTED BY: Doug Chittum Director of Economic Development ElmerC.Hodge ~ rtJµ/---- County Administrator ~ APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Economic Development Department would like to take this opportunity to brief the Board of Supervisors on the current status for the Center for Research and Technology, and plans for future improvements to the Center. ACTION NO. ITEM NO. ~ - _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: Work session to discuss fiscal year 2006-2007 budget development SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to provide an update on FY2006-2007 budget development. The following will be reviewed: . Update on FY05-06 (current year) and FY06-07 revenue projections . Update on General Assembly actions affecting County revenues Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28,2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginía requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ACTION NO. ITEM NO. R - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: Proclamation declaring the month of February 2006 as School Board Appreciation Month in the County of Roanoke Elmer C. Hodge (A~I H ,~t.--7 County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia School Boards' Association has designated February 2006 as School Board Appreciation Month, and Governor Kaine issued a proclamation reco9nízín9 the observance. Attached is a proclamation declaring February 2006 as School Board Appreciation Month in Roanoke County. School Board Chaír Mike Stovall and Dr. Linda Weber, Superintendent, will be present to accept the proclamation. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28, 2006 PROCLAMATION DECLARING THE MONTH OF FEBRUARY 2006 AS SCHOOL BOARD APPRECIATION MONTH IN THE COUNTY OF ROANOKE WHEREAS, the County Of Roanoke is proud of its educational system and is appreciative of the efforts of local school board members to make the public school system an excellent place in which to educate its youth; and WHEREAS, the Roanoke County School Board members have devoted themselves to providing a high quality education for all students in the County; and WHEREAS, teachers, administrators, families, and school board members are entrusted with creating a safe and nurturing environment conducive to learning in the County's public schools; and WHEREAS, the school board promotes basic, yet diverse and resourceful curriculums that ensure students a well-rounded education that will be useful in their daily lives while preparing them for future academic and professional pursuits; and WHEREAS, this year's theme "School Board Members lead so students succeed" serves as a testimony to the importance of education in all walks of life; and WHEREAS, the contributions of the men and women who serve on school boards should be recognized and appreciated by all who benefit from the public school system. NOW THEREFORE, BE IT PROCLAIMED that the Board of Supervisors of Roanoke County, Virginia, does hereby, on behalf of its members and the citizens of Roanoke County, recognize and proclaim February 2006 as SCHOOL BOARD APPRECIATION MONTH in the County of Roanoke; and FURTHER, the Board wishes to express its appreciation to the members of the Roanoke County School Board for their efforts on behalf of the County's public school system. 2 ACTION NO. ITEM NO. 5- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: Request to receive and appropriate a reimbursement from Roanoke Gas Company in the amount of $67,416.99 for a gas line extension in the Center for Research and Technology SUBMITTED BY: Jill Loope Assistant Director of Economic Development APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: John Williamson, Chairman of the Board, President and CEO of RGC Resources, will be present to speak with the Board and present this check. John has been a long-time supporter of Roanoke County and economic development throughout the region. SUMMARY OF INFORMATION: Roanoke County entered into an agreement with Roanoke Gas Company in January 2002 to construct a natural gas line into the Center for Research and Technology (CRT). The extension consisted of approximately 15,624 feet of line from Route 460 to the CRT at a cost to the County of $152,000. According to the agreement, the County will receive reimbursements over a six year period as new companies locate within the CRT and connect to the gas line. Due to the support of Roanoke Gas Company, the County has been successful in recruiting two new busÎnesses to the CRT. Based upon the location of Novozymes Biologicals and Tecton Products within the CRT, the County has earned a credit of $67,416.99 towards our initial investment in the extension. FISCAL IMPACT: The County will receive new revenue of $67,416.99. STAFF RECOMMENDATION: Staff recommends receiving the reimbursement and appropriating the funds back to the CRT capital account for construction. T- \ PETITIONER: CASE NUMBER: Eric Eanes & Todd Conner 3-1/2006 Planning Commission Hearing Date: March 7,2006 (Continued from February 7, 2006 & January 3,2006) Board of Supervisors Hearing Date: March 28, 2006 (Continued from January 24, 2006 and February 28, 2006) A. REQUEST The petition of Eric Eanes and Todd Conner to rezone 8.92 acres from C-2S, General Commercial District with Special Use Permit to R-3, Medium Density Multi-Family Residential District for the construction of a townhouse development located at 7656 Williamson Road, Hollins Magisterial District. B. CITIZEN COMMENTS No citizens spoke in favor of, or in opposition to the request. C. SUMMARY OF COMMISSION DISCUSSION Tim Beard presented the staff report emphasizing the residential nature of the request in comparison to the Community Plan and economic development designations which do not support the proposed project. Sean Horne of Balzer & Associates presented the applicants' proposal stating that the subject site has only received commercial interest from "small-scale users". Mr. Horne noted the development would be convenient, attractive and in harmony with surrounding residential, commercial and industrial uses. Mr. Jarrell asked about proposed building architecture and setbacks, stormwater management and screening and buffering. Mr. Azar inquired about perimeter landscaping on all site boundaries. Mr. Horne stated that the petitioners were willing to proffer Type A, Option 1 screening and buffering on all borders. Mrs. Hooker stated that wider buffers and additional vegetation would be necessary. Mr. Thomason asked about stormwater volume and calculations. Mr. Jarrell inquired as to the approximate price range of the proposed townhouses. Mr. Horne stated that stormwater management may be achieved in conjunction with work at that portion of the overall site fronting on Williamson Road (to remain C-2) and that homes are estimated to sell for $180,000 - $250,000. Mrs. Hooker noted that she shares staff concerns about conformance with the Community Plan and Economic Development department comments. D. SUGGESTED CONDITIONS 1) The project shall be constructed in general compliance with concept plan titled "Williamson Road Subdivision" prepared by Balzer & Associates dated November 23, 2005. 2) A maximum of 51 residential units shall be constructed on the property. · Type B, Option 1 or 2, adjoining R-3 zoned property; · Type C, Option 1 or 2, adjoining C-2 zoned property; · Type 0, Option 1 or 2, adjoining 1-1 zoned property. E. COMMISSION ACTION Mr. Jarrell offered the petitioner a one-month continuance to make changes to the site plan. Mr. Thomason seconded the motion which carried 5 - O. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan _Vicinity Map _Staff Report _Other Janet Scheid, Secretary Roanoke County Planning Commission ·;(!:I~l:';~1]~H;;i~'-:::'Y'~:~~b'i[~¡:;:,:·r::??~;~'!.Nl(·:::,:',·:::'.\'i:-'.¿,?i::.".' /'-':';:.')~?~Sî'iÁFF?~ B.QRt;'::"'i:.!:::r;:·(}?·?:\'.'.i:;i::~'·)~i\::!:'J;~~ '.\i/?:n'./ ~:. ,'.., Petitioner: Eric Eanes & Todd Conner Request: Location: To rezone 8.92 acres from C-2 General Commercial! Special Use Permit to R-J Medium Density Multi-Family Residential to construct a townhome development 7656 Williamson Road Magisterial District: Hollins Suggested Proffer of Conditions: 1. The project shall be constructed in general compliance with concept plan titled "Williamson Road Subdivision" prepared by Balzer & Associates dated November 23, 200S. 2. A maximum of 51 residential units shaH be constructed on the property. 3. Screening and buffering ousite shaU be implemented per the following: . Type B, Option 1 or 2, adjoining R-J zoned property; · Type C~ Option 1 or 2~ adjoining C-2 zoned property; . Type D, Option 1 or 2, adjoining 1-1 zoned property. EXECUTIVE SUMMARY: This is an unconditional request to rezone 8.92 acres ofa 9.84 acre tract from C-2 SUP to R-3 situated on the north side of Williamson Road approximately 0.2 mile east of its intersection with Plantation Road for the purpose of developing a townhouse project at a proposed density of 5.71 units per acre. The overall site is designated Principal Industrial and Core by the 2005 Roanoke County Comm1IDity Plan. All redevelopment proposed under this petition would occur in the area delineated Principal Industrial. The proposed residential development is not consistent with that designation. 1. APPLICABLE REGULATIONS Site plan review and VDOT approval for a new commercial entrance will be required. Local and state stormwater management regulations are also appHcable. Townhouse developments are permitted by right in the R-3 and R-4 zoning districts and by Special Use Permit in A V and C-}. General Use & Design standards include the following: · public water and sewer are required; · varying front yard setbacks, building facades and roof lines are required for any group of five or more abutting townhouses; · a minimum separation of 40 feet is required between any group of five or more townhouse units and any other townhouse building and a minimum of 20 feet is required betvveen groups of four or less units from any other building containing four or Jess townhouses; · the maximum height of any townhouse shall not exceed 45 feet and no accessory building shall exceed IS feet in height; · accessory structures shaH be allowed only in rear yards and shall not exceed 10 feet ~y 10 feet in area; · only one yard shall be improved with an impermeable surface intended for vehicle storage or garage or parking area access; · maximum building and lot coverage requirements shall be computed for the entire site development; · public street frontage shall not be required for any proposed lot of record platted for · townhouse construction in R-3 and R-4 districts, and; · vehicular access and turn around for regularly scheduled public service vehicles shall be provided. Additionally, the following standards are applicable in the R - 3 district per Section 30-82-14(E): · the maximum gross density shall not exceed 12 townhouse units per acre; · the minimum parcel size shall not less than 7,200 square feet for the first dwelling unit plus 3,630 square feet for each additional unit; · front yard setbacks shaH average at least 15 feet for each townhouse group with a minimum of 10 feet for any individual townhouse unit; no common parking area, common driveway or street right-of-way shall be pennitted within a required front yard area; · a minimum side yard of 15 feet shal1 be provided for each end residence in any group of townhouses adjoining a private boundary of the development; where a group of townhouses adjoins a private drive or parking area or walkway intended for the common use oftownhouse occupants, the side yard sétback shaH be at least 10 feet; · the minimum rear yard setback shall be 25 feet; · the minimum lot size for individual townhouse lots shall be 1,800 square feet for interior lots and 2,300 square feet for end lots; · the minimum width for individual townhouse lots shall be 18 feet measured from center ofwal1 to center of wall or outside end wall; · a maximum of 10 townhouse units shaH be permitted per group of townhouses; · maximum overall coverage shall not exceed 40% for buildings and 65% for lots. 2. ANALYSIS OF EXISTING CONDITIONS Background - 0.92 acre of the overall subject parcel with approximately] 40 feet of frontage on Williamson Road will remain C-2. The requested zoning change consists of 8.92 acres which formerly contained motel buildings for Howard Johnson's and, more recently Budget Motor Lodge. In ] 991 a Home for Adults was also permitted on the property, but never operated per Rajesh Desai who has owned the land since 1985. All buildings on the site were removed in 2002 per Mr. Desai. Purchase of the site by petitioners is contingent on the outcome of this rezoning request. The proposed 51-unit townhouse development would be served by two 50-foot wide public roads, one directly accessing Williamson Road. TopographvNegetation - The site rises gently from U.S. 11 for approximately 250 feet and climbs to a plateau where the proposed new residential construction would begin. That portion of the site then rises very gently northward to its end. Portions of the west boundary display mature deciduous growth while scattered evergreen and deciduous trees stand in central portions of the tract and appear sparsely along the east border. Surrounding Neighborhood - The subject parcel is bounded by R-l and C-2 zoned parcels on the east (both occupied by single famíly homes), undeveloped I-I zoned property to the north, the C- 2 zoned Hollins Manor Apartments and an R-3 zoned single family home on the west and C-2 zoned retail and service commercial uses to the south across Williamson Road. 3. ANALYSIS OF PROPOSED DEVELOPMENT SJte Layout/Architecture - 51 townhouses with public road access are proposed for the subject 8.92 acres resulting in a density of approximately 5.7 units per acre. Per concept plan, no more 2 than four abutting townhouses are grouped together and no more than two abutting units wiJl have the same front building line. Single story attached patio homes are planned with an option for a second floor - exterior buDding materials are not specified, but are expected to include brick. The building footprint indicates that each unit will contain] ,980 square feet. Two off- street parking spaces are proposed per unit and all townhouses will have garages. No project identification sign is indicated. Screening & Buffering - Per ordinance, only that portion of the northeast border of the site adjoining R-l property requires landscaping and/or screening (Type A including a variable 15' - 20' wide buffer yard with trees and shrubs and, under Option 2, a 6-foot high screen). Staff requests that the applicant proffer Type D, Option] or 2 screening and buffering along the north boundary adjoining 1-1 property (Option 1: 50' buffer, large and small trees and a row of deciduous shrubs; Option 2: 35' buffer, one large tree each 30',6' screen and six shrubs for each 10'). Staff also requests the applicant proffer Type C, Option I or 2 screening and buffering along all borders (south, southeast and southwest) with C-2 zoned property (Option 1: 40' buffer, large and small trees and one row each of evergreen and deciduous shrubs; Option 2: 30' buffer, one large tree each 30', 6' screen and four shrubs for each 10'). Staff also requests the applicant proffer Type A, Option 1 or 2 screening and buffering along the northeast boundary adjoining the existing single family residence (Option 1: 20' buffer, large trees and one row each of evergreen and deciduous shrubs; Option 2: 15' buffer, one] arge and three small trees for each 75', 6' screen and two large shrubs for each 10'). AccessITraffic Circulation - VDOT Assistant Residency Administrator reports that the posted speed limit on Will]amson Road is 35 miles per hour and that minimum sight distance is 455 feet in either direction. VDOT also states that the existing entrance needs upgrading for a right-turn lane and that a new entrance permit would be required for such work in addition to complete subdivision plans with drainage details pertaining to the proposed public streets. The Roanoke County Transportation Engineering Manager estimates a maximum of 362 vehicle trips per weekday (30-35 estimated morning and evening peak hour trips). Public roads are supported as are sidewalks for the proposed project. Also noted is the likely need for a right-turn deceleration lane or a larger entrance radius at Williamson Road. Fire & RescuelUtilities - Fire & Rescue staff states that the proposed site is one mile from the Hollins station and that hydrants are located nearby on Williamson Road. 12-inch public water and 8-inch pubJic sewer facilities are located in the existing right-of-way and extensions would be required to serve the development. Stormwater Management - Onsite stormwater detention will be required. No specific location has been identified on the concept plan. Public Schools - School age children generated by the proposed development would attend Burlington Elementary, Northside Middle and Northside High Schools. As of the start of the fall, 2005 school year, Burlington Elementary's enrollment was approximately 430 chiJdren with a capacity of 440 pupils, Northside Middle School's enrollment was approximately 750 students with a capacity of 806 and Northside High was at capacity with its enrollment of 1,050 students. All figures are per individual school staff. At compJetion, a total of 10-12 school children are projected to live in the development. 3 Economic Development - the Roanoke County Economic Development Department objects to the proposed rezoning for the following reasons: · commercial acreage needed for the county's economic growth is in short supply; · this is prime commercial property situated within a future growth area near the intersections of Williamson Road and Plantation Road and Williamson Road and Peters Creek Road with close proximity to Interstate 81; · said property is the most logical access from Williamson Road to 60-plus acres of adjacent undeveloped land (Huffman property) to the north; · this site is one of several contiguous properties located northeast of Plantation and Williamson Roads currently available for sale - assembling these properties would create a commercial site of approximately 40 acres; · the proposed land use is not compatible with existing adjacent land uses and/or zoning; · the proposed rezoning does not comply with the recently adopted community plan. Hollins Village Design Guidelines - the Williamson Road/Hollins Village Master Plan developed in the mid-1990's seeks to foster business in the community by creating alternatives to typical strip development. With the central theme of providing a hospitable atmosphere and a beautiful setting for renewal of offices and commerce, the master plan focuses on business and frontage properties along Williamson Road. The applicant's proposal should incorporate a pedestrian scale in buildings and proper sensitivity to exterior lighting and identification signage. Architecture in step with historic structures and limited grading and site coverage are also encouraged, even for those projects without Williamson Road frontage. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The 2005 Roanoke County Community Plan has designated the subject 8.92 acres Principal Industrial and most of the remaining 0.92 acre Core. Principal Industrial delineates areas for existing and planned regional employment centers distributed throughout the county, convenient to major residential areas and suitable highway access. In addition to advocating employment centers, industrial parks and conventional warehousing and wholesaling uses, Principal Industrial calls for the siting of small industry, custom manufacturing, agriculture and mining and extraction where feasible. The Community Plan framework does not include residential land use types within the Principal Industrial category. General future land use policy recommends high quality architectural features in addition to creative landscape design that is environmentally sensitive and enhances the surrounding community. Greenways policy advocates the incorporation of easements into new residential subdivisions and office and industrial parks. New road building and existing road widening should include serious consideration of greenways and bikeways and their associated benefits and costs. Although located within the same overall vicinity with existing residential, commercial and industrial uses, staff does not agree with the petitioner's assertion that the subject site is transitional in nature. Removing nearly 90 percent of this parcel's commercial or industrial potential does not comply with goals and policies of the Community Plan. 5. STAFF CONCLUSIONS In consideration of the infonnation presented by this report, staff does not support the proposed rezoning. The overriding factors are non-compliance with the Community Plan and the potential for loss of 8.92 acres of cornmercîallindustrial property. 4 If the Planning Commission chooses to give a favorable recommendation to this request, staff suggests the following proffered conditions be established: 1. The project shall be constructed in general compliance with concept plan titled "Williamson Road Subdivision" prepared by Balzer & Associates dated November 23, 2005. 2. A maximum of 51 residential units shall be constructed on the property. 3. Screening and buffering on the property shall be installed per the following: · Type B, Option 1 or 2, adjoining R-3 zoned property; · Type C, Option 1 or 2, adjoining C-2 zoned property; · Type D, Option lor 2, adjoining I-I zoned property. CASE NUMBER: PREPARED BY: HEARING DA TES: . 3 - 1 / 06 Timothy Beard PC: 01103/06 BOS: 01/24/06 5 . . 1"'2 -OSO~:i13 0 County of Roanoke Community Development Planning & Zoning For Staff Use Onl ....u.....·...·..........·..~.............. . - -. - - :.~ _0 ~ . .. Date radved: Received by: 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-206& FAX (540) 776-7155 Application fee: Plaear<k is!:Ued: Check type of application filed (check aU that apply) Rezoning 0 Special Use DlVariance 0 Waiver []Administrative Appeal DlComp PIan (15.2-2232) Review ApplicantsnameJaddreosswlzip Eriç Eanes, Todd Cori~er-Contract Purchdser 1202 Electric Road, Suite A Phone: Work: Cdl#: Fax No.: iR7-SR/)r) 387-5811 Phone #: Work: Fax No. #; Property Location 7656 Williamson Road Magisteorial District Ho 11 Community Planning area: H Tax Map No.: Proposed Zoning: R - 3 Proposed Land Use: Does the parcel meet Ù1e minimum lot area, width, and frontage requirements of the requested district? Yes ex No 0 IF NO, A VARIANCE IS REQUIRED FIRST. Does'the parcel meet the minimum criteria for the requested Use Type? Yes;R! No 0 IF NO, A VARIANCE IS REQUIRED FIRST Ifrezoning request, are conditions being proffered with this request? ,~'f1._~ . VariaDwWaiver of Section(s) of the Roanoke County Zoning Ordìna¡¡ce in order to: Appeal of Zoning Admìnistrator's decision to Appeal ofInterpretation of Sectìon(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the app1ication completeo? PleMe check ¡fenclosed. APrLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RJSfW/cr VlAA RISiW/CP VfAA EB Consultation E3i 8 ]/2" x II" concept plan AppHcation Metes. and bounds description Ju.gtitication Water ~ewer aþpi1c~ I her~by certify that I am either the owner ofthe property Dr tñé Dwner~tE . _ of the Dwner. '7f/ .'., y'- p>' - / ! ../:; /' Owner's Signature P ¿//Z clf-/l-S ~?Z.- 2 Applicant Eriç Ennes & T!]r1r1 C;onner The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to detennine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the fonowing questions as thoroughJy as possible. Use additional space if necessary. Please explain how the roquest furthers the purposes of the Roanoke County Ordinance as weJl as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. See #1 attached Please explain how the project confonns to the general guidelines and policies contained in the Roanoke County Community Plan. See #2 attached Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreatioD and fire and rescue. See #3 attached 3 A concept plan ofthe proposed project must be submitted with the application. The wncept plan shalJ graphicaIJy depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising £rom the request. In such cases involving rezonmgs, the applicant )1lay proffer conditions to limit the future use íIDd development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regul ati ons. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site pan and building permit procedures ensure compliance with State and County development regulations and may require changes to tbe initial concept plan. Unless limiting conditions are proffered and accepttd in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with an rezoning, special use perrrut, waiver, conununity plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the follc>wing are consi dered minimum: ALL APPLICANTS --.x... a. Applicant name and name of development ï b. Date, scale and north arrow X c. --.X... d. ï e. -X. f. ~ g. ---X- h. -X. 1. ï J. Lot size in acres or square feet and dimensions Location, names of owners and Roanoke County tax map numbers of adjoining properties Physical features such as ground cover, natural watercourses, floodplain, etc. The zoning and land US~ of all adjacent properties An property lines and easements All buildings, existing and propose~ and dimensions, floor area and heights Location, widths and names ofall existing or platt~d stre~ts or other public ways within or adjacent to the development Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS ~ k. Existing ublities (water, sewer, storm drains) and connections at the site --Å 1. Any driveways, entrances/exits, curb openings and crossovers .L m. Topography map in a suitable scale and contour intervals -Å n. Approximate street grades and site distances at intersections -X.. o. Locations of a!I adjacent fire hydrants 1- p. Any profferro conditions at the site and how they are addressw --.L q- Ifproject is to be pha.sed, please show phase schedule //-.:;2.3 -Ú-S - Dat~ 6 JUSTIFICATION FOR REZONING #1 Please explain how tbe request furthers the purposes ofthe Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This project furthers the purpose of the Roanoke County Zoning Ordinance in several ways. This development provides a convenient and attractive development that is in hannony with the surrounding area. It encourages economic development by providing a convenient, accessible parcel of cornmercialland suitable for the development of small businesses along Williamson Road. This development also provides and meets a specific housing need by providing attached (town house style) patio homes. It does not affect any historic site or sensítive natural resources. The project furthers the pUIpose of the R-3 District by providing attractive medium density residential development in an area where such development is appropriate. It is located in an area that transitional uses are appropriate, an area where residential, commercial and industrial uses are within the same area. This development provides a buffer between less dense R-l zoned property and the adjacent commercial and industrial property. #2 Please explain how the project conforms to the general guidelines and policies contained Í11 the Roanoke County Community Plan. This project contributes to the community plan for the Hollins Community Planning Areas Í11 several ways. This development meets the community values set out in the Community Plan by providing a well balanced mix of business and residential development. This development allows for the opportunity of commercial growth along Williamson road and it does not impair the view shed of Tinker or Read Mountains. This project does not involve the removal or destruction of any historic home sites. This project meets the general policies within the Community Plan. It respects the view sheds of Read and Tinker Mountains. This project also respects the natural topography of the site by allowing it to dictate the development's layout and housing style. This project will attract business opportunities by having an easily developed commercial parcel located along Williamson Road suitable for small business development. This development provides a natural buffer of medium density developement between the commercial! industrial areas and the family residential areas. #3 Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parkslrecreation and fire and rescue. This development will have minimal impact on surrounding properties. It will provide a natural transition between the adjoining sÍ11gle family residential and the commercial/industrial property. This project will have the normal development impacts on the water/sewer, schools and roads of any residential development. Tills project will be a great asset to the Hollins area. By meeting the goals of the Community Plan, this deveJopment will provide a well balanced mix of cormnercial and residential development that respects the environmental concerns of the community. Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION W AlVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERJvfIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Pennit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMP ACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a /ist of potential land uses and situations that would necessitate fUrther study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide \vritten comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2005 ~ _ -~- --~H;~~~~ Petitioner's Signature Date LEGAL DESCRIPTION - for R-3 Portion of Tax #27.11-01-25 Beginning at a point on the easterly side of Coopers Lane, 275 feet northerly from the northerly side ofU. S. Highway No. 11, thence along the easterly side of Cooper's Lane, N 20°50' W, 287.0' to a point, thence N20000'W, 647.7 feet to a point; thence N77°20'E, 436.4 feet to a point; thence S 1 7°35 'E, 584.6 feet to a point; thence N68°55 'E, 50.09 feet to a point; thence S 17°35'E, 288.64 feet more or less to a point; thence S69°00'W, 442.79 feet more or less to the point of beginning and containing 8.92 acres more or less and being situated in Roanoke County, Virginia. · u .~ · · w .~ w' ~! ï ~ ~ t"¡: !;'~ g~ ~ f~ ~ ~~ É~ ; ~ .. !!~ ~! J g ~I ! ~~ ~: ~ :::J i I ~~ :1 ~~ l if . I ~ ~ ! ~ !: ~~: !! i! ~ ~~~ ~~ ,,¡ti ~! ~ !::! ;f! ;~i w- ......... -~ h: ~ml/l: ..~ ~S'~ h :~:S ~ g~~ ~II¡:: 'I11N1Ðl:Il^ . ..u.Nn08 3)oQNV08 c S"NlTìDH " ~ c ~ ~~~! ¡I. i !. 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"/'.01,.0(..0: <S"~ - Applicants Name: Conner - Contract Purchaser Existing Zoning: C2S Proposed Zoning: R3 Tax Map Number: 27.11-1-25 (Portion) Magisterial DistfÎct: Hollins Area: 9.84 Acres Decomber 2.2005 , incl1 equals 300 feel Roanoke County Deparlment of Community Development . . ' , . I \ ' , , .' \,.: ./ / / ~ " '//' ' , . ' ~~I~. . - -. . ~ I /: ..' .- I..·· . . ,.. -, .. . ., , ' , :0. .' ,-." . t ;' ,Ij :' ,; . ; .. , , 'm. "..~, , ,,>(~-'~;.i~'·~ . ';.,.~ ,'~ '. .~. ...~ ,~ ¡ f. fFt"' , ''';;''~ '. '. . ~,' " ,~1'5 ,., .;- ! 1 ' . r~;"''' . . - ..~ :." ,. .,' .". . ~.¡I ~. -. ~ , . ;X~ ~ ~j%" . I· ~ .. ~. , .' '¥ 1~}11!~~~J:':'-:r~ , ,.~;t-.. . '~.~J , " !'f'~; . /:." ,.- ...... -"'\'t' " ,,~ _ J 'l'~ ,. ., .. " '/' . , ,~,,(,~ :_. ~.-l:· \~.. '" . ~~...,_.".~.;f' . ~""1' ;,,~,~,,; -~' .~ ¡'....~ , I 12 .,.. ',..- December, 2005 . 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"-.........r'\A. .........-1. .Ø";..... - :..=::::--- -=-== -:::: - -_../ 2ki~<j \ : .lJ-+-......~\ \ {- -j}(!{; / ,,-- -:::~-----__ -...-_-----/~~6~~/ .J! I I I '-.., \ I: tip! o o ,..: '" i ,8 Iii .. !i!:o ¡ ~2 T-~ PETITIONER: CASE NUMBER: Grant Avenue Development 20-11/2005 Planning Commission Hearing Date: April 4, 2006 (Continued from November 1, 2005 and December 6,2005, March 7, 2006) Board of Supervisors Hearing Date: April 25, 2006 (Continued from November 15, 2005 and December 20, 2005, March 28, 2006) A. REQUEST The petition of Grant Avenue Development, Inc. to rezone 1.3014 acres from C-1, Office District and .0786 acres from C2C General Commercial District with Conditions to C-2C, General Commercial District with Conditions and to obtain a Special Use Permit for the construction of a fast food restaurant with drive-thru, located at 3814 Challenger Avenue, Hollins Magisterial District. B. CITIZEN COMMENTS Mr. AI Moyer spoke in opposition of the Grant Avenue Development application citing traffic safety concerns regarding entrance and exits from the site. Specifically he referred to the crest of the hill in relation to the potential entrance to the site and the potential for a traffic accident to occur at that location. Robert Patton spoke in opposition of the application saying that it would be better for an office use. Mr. Chris Craft spoke in favor of the Arby's restaurant stating that an Arby's Restaurant is a good use for the parcel. Mr. Travis Lang spoke in opposition of the application stating potential traffic accídents and congestion created by the site and the newly installed traffic light outweighed the need for a Fast Food Restaurant to be located on the site. C. SUMMARY OF COMMISSION DISCUSSION Ms. Kate Youngbluth presented the staff report. She recommended an additional condition to revise the site plan date to November 1, 2005 and to remove the Zoning Notes, Parking Requirements and Landscaping & Screening sections of the submitted concept plan. Mr. Ed Natt spoke on behalf of Grant Avenue Development. He addressed concerns brought forth by the community meeting regarding traffic and lighting that the site would create. During his discussion of traffic impacts Mr. Natt quoted from a traffic study done by T.P. Parker & Son. In addition, Mr. Natt agreed to proffer a number of staff suggested conditions from the staff report. Mr. Steve Azar then asked Mr. Natt if the buffer shown on plan was the 30' buffer with 6' screening option of the zoning ordinance. Mr. Natt confirmed that the plan depicted the 30' buffer with 6' screening option. Mrs. Martha Hooker asked Mr. Anthony Ford if the 10' Right of way would be sufficient for a right turn lane on West Ruritan Road. Mr. Ford answered that he had not been apart of the T.P. Parker & Son conversation with VDOT regarding how much land would suffice for a right turn lane and that 10' seemed like it would be the minimum amount necessary. Mr. Paul Brown of T.P. Parker & Son spoke and said that up to 20' of right of way could be dedicated if VDOT choose to require the applicant to do so. Ms. Hooker then asked Mr. Ford if the six right-turn Jane stacking spaces on West Ruritan would be enough to accommodate traffic generated from the site onto Route 460. Mr. Ford then explained that he had never received the traffic study report that Mr. Natt was quoting and would need further information to answer her question. Mr. Brown then confirmed that Mr. Ford had not received the report and that the draft traffic study was submitted to VDOT only. Mr. Brown said conflicting traffic flows in and out from the site could be aided by placing traffic bars on West Ruritan Road to control traffic flow. Mr. NaU agreed to proffer traffic stop bars on either side of the West Ruritan Road entrance/exit. Mr. Ford commented that traffic bars were a good idea however the applicant must make sure they have VDOT's approval to create them. Mr. McNeil stated that it seemed that traffic was the biggest issue. He then asked Mr. Ford if VDOT would accept any right of way that the applicant chose to dedicate. Mr. Ford answered that VDOT is always willing to accept any right of way applicants are willing to dedicate. Mr. Azar commented that he was concerned because Mr. Ford had not received the traffic study. Mr. AI Thomason commented that VDOT should be present for the discussion. Mrs. Hooker asked Mr. Ford if he would like to examine and comment on the traffic study prior to the Planning Commission voting on the application. Mr. Ford said that the traffic study that TP. Parker & Son had created should be a three-way discussion between himself, the applicant, and VDOT and that he did wish to examine and comment on the study prior to the Planning Commission vote. D. CONDITIONS 1) The subject property, 3814 Challenger Avenue, shall have no direct access to or from Route 460. 2) Up to 10' of right of way shall be dedicated by the developer to VDOT on West Ruritan Road for a right turn lane onto Route 460. 3) The cross access easement shown on "Concept Plan for GRANT AVENUE DEVELOPMENT" under the date of August 30,2005 revised October 25,2005 between 3806 Challenger Avenue and the subject property shall be developed in substantial conformance with the concept plan to allow cross access between the two sites, West Ruritan Road and Trail Drive. 4) The hours of operation shall conclude no later than 11 :30 PM. 5) The top of any light fixture shall not exceed 15 feet in height. 6) Dumpsters shall not be emptied between the hours of 10:00PM and 7:00AM. 7) The proposed sign shall be no greater than 18 feet in height from grade. 8) The building design and color scheme shall be in general conformity with the Photos dated October 25, 2005. 9) The subject property will be developed in substantial conformity with the "'Concept Plan for GRANT AVENUE DEVELOPMENT" requesting the Rezoning and Special Use Permit of Parcel C-1 to Construct an Arby's Restaurant" submitted by T.P. Parker & Son, Engineers, Surveyors and Planners, under the revised date of October 25, 2005 and with the subsequent revisions made during the Planning Commission hearing dated November 1, 2005. E. PROFFER(S) 1) The hours of operation shall commence no earlier than 10:00 AM on each morning. F. COMMISSION ACTION(S) 11/1/05: Mr. Azar made a motion for a 30 day continuance to provide Mr. Ford time to review the traffic study completed by TP. Parker & Son. Motion carried 4-0. 12/6/05 (Update): Mr. Ed Natt requested a 60 day continuance. Mr. Jarrell made a motion for a 60 day continuance. Motion carried 5-0. G. DISSENTING PERSPECTIVE None. H. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Janet Scheid, Secretary Roanoke County Planning Commission LAW OFFICES OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, PLC Edward A Natt Please reply to: P. O. Box 20487 Roanoke, VA 24018 Direct: (540) 725-8180 Fax: (540) 774-0961 E-mail: enatt@opnlaw.com 3140 CHAPARRAL DRIVE, SUITE 2üO-c ROANOKE, VIRGINIA 24018-4370 (540) 989-0000. FAX (540) 772-0126 'I'."WW.OPNLAW.GON SALEM. VIRGINIA 24153 P. O. Bo>: 279 100 N. GOLORADO STltEET (5401 369-23"'9 FAX (5401366·9560 February 16, 2006 HAN D-DELlVERED Mr. David Holladay, Senior Planner Planning and Zoning Dept. County of Roanoke 5204 Bernard Avenue Roanoke, VA 24018 Re: Zoning/Special Use Permit - Grant Avenue Development, Inc. Property: 3814 Challenger Avenue Dear David: This letter is written to request the one final 3D-day extension period on the above rezoning. By letter of January 30, 2006, I advised that my client was diligently working with the property owners in the area to secure the property and easements necessary to provide sìght distance on West Ruritan Road. My client is continuing to pursue this and, therefore, requests the additional 3D-day extension. If my client is successful in working out the real estate issues and in securing the necessary rights-of-way and easements, it would obviously improve the entire West Ruritan Road situation. Therefore, this request is made for one additional 30-day extension. Thanking you in advance for your attention to this matter, I am Very truly yours, OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, P.L.C. L~D 0 {\;t- Edward A. Natt EAN/csb pc: Mr. Mark Dunn Grant Avenue Development 69 South Street Auburn, NY 13021 Mr. Paul Brown T. P. Parker & Son P.O.Box39 Salem, VA 24153 Mr. Jim Bolling Poe & Cronk Real Estate Group, Inc. 10 S. Jefferson Street, Suite 1200 Roanoke, VA 24011-1319 Mr. Ray Edwards 2334 English Road P. O. Box 6535 High Point, NC 27262 .. ACTION NO. ITEM NO. \-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 AGENDA ITEM: Second reading of an ordinance to vacate, quit-claim and release a variable width drainage easement dedicated by the subdivision plat of Devoncroft subdivision, Lot 1, Section 1, formerly dedicated by Boone, Boone, and Loeb, Inc., and to accept dedication of a new variable width drainage easement, said easement crossing Lot 1, Section 1, currently owned by Boone Homes, Inc., Windsor Hills Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge .,>t.-y1..A-T/ I) v%t County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ;1 c1 .. IJ ~~ 11A\üU SUMMARY OF INFORMATION: The petitioner, Boone Homes, Inc., (formerly Boone, Boone and Loeb, Inc.) is the current owner of the subject property and requests that the Board of Supervisors vacate, quit-claim and release the described existing variable width drainage easement and accept the dedication of a new variable width drainage easement. The existing variable width drainage easement crossing Lot 1, Section 1, was originally dedicated to the public by subdivision plat recorded in Plat Book 27, Page 64. The new variable width drainage easement would cross the property of Boone Homes, Inc. on Lot 1, Section 1, Deveoncroft subdivision, located at the intersection of Longview Road and Belcroft Court. The petitioner would like to place a sign for the subdivision at the corner of Longview Road and Belcroft Court. The County of Roanoke will not allow a structure to be placed in an existing drainage easement; therefore the petitioner requests that the existing variable width drainage easement be vacated and a new variable width drainage easement be dedicated in order to place the sign on that corner. County of Roanoke staff has reviewed and approved the amendment to the stormwater drainage piping and structures and does not see the petitioner's request to have an adverse impact on the drainage in that location. FISCAL IMPACT: Boone Homes, Inc. will be responsible for all costs associated with the vacation and dedícation of the variable width drainage easement and the recordation of the ordinance. ALTERNATIVES: 1. Approve the second reading of the proposed Ordinance to vacate the Drainage Easement shown on the attached plat and accept the new variable drainage easement as shown. 2. Decline approval of the vacation of the Drainage Easement as shown on the attached plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28,2006 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A VARIABLE WIDTH DRAINAGE EASEMENT DEDICATED BY THE SUBDIVISION PLAT OF DEVONCROFT SUBDIVISION, LOT 1, SECTION 1, RECORDED IN PLAT BOOK 27, PAGE 64, FORMERLY DEDICATED BY BOONE, BOONE AND lOEB INC., AND TO ACCEPT DEDICATION OF A NEW VARIABLE WIDTH DRAINAGE EASEMENT, SAID EASEMENT CROSSING lOT 1, SECTION 1 , CURRENTLY OWNED BY BOONE HOMES, INC., LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by an approved subdivision plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 27, page 64, Boone, Boone and Loeb, as owner of the property designated on the Roanoke County Land Records as Tax Map No. 86.01-13-01, conveyed to the Board of Supervisors of Roanoke County, Virginia, a variable width drainage easement as depicted on 'PLAT SHOWING EXISTING VARIABLE WIDTH DRAINGAGE EASEMENT TO BE VACATED ACROSS LOT 1, SECTION 1, DEVONCROFT (P.B. 27 PG. 64) SITUATED ALONG BELCROFT COURT, WINDSOR HILLS MAGISTERIAL DISTRICT, RONAOKE COUNTY, VIRGINIA", prepared by Lumsden Associates, dated January 17, 2006. WHEREAS, Boone Homes, Inc., is the current owner of Lot 1, Section 1, Devoncroft, and the subject property is located at the intersection of Longview Road and Belcroft Court, public rights-of-way in the Windsor Hills Magisterial District and is now designated upon the Roanoke Cou nty Land Records as Tax Map No. 86.01-13-01; and, WHEREAS, the Petitioner, Boone Homes, Inc., as the current owner of this property, has requested that the Board of Supervisors vacate, quit-claim and release the above-described existing variable width drainage easement and accept the dedication of a new variable width drainage easement (as shown on Exhibits A and B attached hereto); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 14, 2006, and a second reading and public hearing were held on February 28,2006. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of public utility easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, the vacation, quit-claim and release of an existing variable width drainage easement across property of Boone Homes, Inc. on Lot 1, Section 1, Devoncroft subdivison, located at the intersection of Longview Road and Belcroft Court in the Windsor Hills Magisterial District of the County of Roanoke, designated as "EX. VARIABLE WIDTH DRAINAGE EASEMENT P.B. 27, PG.64" on Exhibit A attached hereto, is hereby authorized and approved. 2 .. 4. That, subject to the following conditions, the acceptance of a new variable width drainage easement across property of Boone Homes, Inc. on Lot 1, Section 1, Devoncroft subdivison, located at the intersection of Longview Road and Belcroft Court in the Windsor Hills Magisterial District of the County of Roanoke, designated as "NEW VARIABLE WIDTH DRAINAGE EASEMENT" on Exhibit B attached hereto, is hereby authorized and approved. 5. That Petitioner, Boone Homes, Inc. shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the establishment of an alternative drainage system, surveys, publication, and recordation of documents; and, 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim, and release, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272(2) of the Code of Virginia, 1950, as amended. 3 I I ¡ , ! , I I I TAX /86.01-03-29 f I I ' "-'OY L & CASSIE E. CAR DB. 515, PG. 39 I , I /I .. I .. , TAX 186.01-IJ-02 " , LOT 2 I I .. J .. I I I I s 8H2'or £ - . 150.02' I I TAX #86.01-03-30.01 I E- I ... ~ r CJ::; \:';;'" E R 5 BUILDERS, INC. e::; I I ;::¡ ::!:::.: DB. 1619, Pc. 629 Q:) TAX #86.01-13-01 -J' I 0 "'" / :"" U£- <5"- LOTl I iE"" ~¡ ...;' ~ ~~ ~Qj .8 ~I =>, ! <0 4,. , 0..: 0"> "- ;/ '" 0<::> I ~ , lo.j CJ::;~ " ~ , ""I ~ Ò'i::/ I ""' ",,' U "- I ~I Ej .. ~ , <..¡, . .. ·,C.¡- I Ii{ I p::¡ . " .-t>' #' tr "- , .:.Çt, , ,... I " I I :g , " I v, " I -f--j ¿o J\r, G VJ¿. (So' Ir .R. V.tv °4/) (X. VARIABL[ MO¡H ORAJNAGf fASH/fNT P.8. 27. PG. 64 (Sf( NOT[ IJ) ® A= 102'18'19" R= 30.00 T~ 37.25 L= 53.57 8RG. N 56"27'09" E CHO. 46.73 , . , '-- ® A= 18'09'20" R= 390.00 T= 62.31 L= 123.58 8RG. 5 6]"1(1'02" E CHo. 123.07 GRAPHIC SCALE ~~ 80 I 180 I LEGEND: EX. EXISTING 0.8. DEED BOOK P.8. PLA T BOOK PG. PAGE WoL.E. WA TERUNE EASEMENT P.U.E. PUBLIC UTILITY EASEMENT M.B.L. MINIMUM BUILDING LINE R!W RIGHT-OF-WAY ( IN FEET ) 1 inch = 40 rt. NOÆS: r. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MA Y EXIST EASEMENTS NOT SHOWN HEREON. 2. THIS PLA T DOES NOT CDNSTlT!JÆ A BOUNDARY SURVEY. 3. THE INTENT OF THIS PLAT IS TO VACATE AN EXISTING VARIABLE WIDTH DRAINAGE EASEMENT ACROSS LOT I, SECTION I, "oEVONCROFÎ. PLA T SHOWING EXISTING VARIABLE WIDTH DRAINAGE EASEMENT TO BE VACA TED ACROSS LOT 1, SECnON 1 DEVONCROFT (P.B. 27, PG. 64) SITUA TED ALONG 8[LCROFT COURT WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY. VIRGINIA Exhibit A DATE, January 17,2006 LUMSDEN ASSOCIATES, P.c. E NG I NEERS-SUR VE Y ORS-PLANNERS ROANOKE, VIRGINIA SCALE, 1" = 40' COMM. NO.: 01·409 4664 BRAMBlETON AVENUE P.O. BOX 20669 ROANOKE. VIRGINIA 24111B PHONE: (540) 774-4411 FAX: (540) 772-9445 E-MAil: MAll@LUMSOENPC.COM I . TAX /86.01-03-29 1 ' ROY L &- CASSIE E. CAR " D.B. 515. PG. 39 ... "'" : 150.02' r I , I J t· I r I f I J I. I I ! / I J I J I I I I I I I ... ... TAX /86.01-13-02 LOT 2 S 8,,·.,2·01" E - TAX ¡85.D1-0J-30.01 ë.., E R S BUIUJERS. INC. ~ 0.8. 1619, PG. 629 CI::I I.L..J e ~ ......... ......... :g .... ... ~ .. TAX /86.01-13-01 LOT 1 GRAPHIC SCALE k.~ ( IN FEET ) 1 inch - 40 It. E-< I Š I 0 L>.:£' l~ ~ I <ó t: .0:: <. 0) 0 <:::> ~~ ~I 5:3 . r.::r ~ Q: ..... t- ¡gQ- <') ~i!:"'- !¡S "J~ i~ ~, J I I ~ -- (~<o EX. VARIABLE 1IW1H DRAINAGE CASEMENT P.B. 27, PG. 64 (SEE NOTE 14) ® A= 10218'19" R= 30. DO T= 37.25 L= 53.57 BRG. N 5627'09" E CHD. 46.73 lID I 150 I LEGEND: EX. DB. P.B. PG. W.L£ P.U.£ M.B.L RjW NOTES: 1. THIS PLAT WAS PREPARED IW7HOUT THE BENfRT OF A CURRENT TITLE R[PORT AND 7HERE UAY EXIST EASEMENTS NOT SHO'MI HEREON. 2. THIS PLA T DOES NOT CONST/TUlE A BOUNDARY SUR~ 3. THE INTENT OF 7HIS PLAT IS ro ŒEATE A NEW VARIABLE IWDTH DRAINAGE EASEMENT AŒOSS LOT ,. SECT/ON 1, "DEVONCRDFÏ. 4. EXISTING VARIABlE 1HD7H DRAINAGE EASEMENT TO BE VACA TED BY SEPERA TE INSTRUMENT. 5. CURRENT OVtNER: BOONE HOMES, INe. INSTRUJ.iENT 12()()226522. BOARD DATE: January 17.2006 SCALE: 1"..40' COMM. NO.! 01 -409 I ... ~<Q ~u -q;~ C5 ...... i52<',C ~Qj . ~ . I . . \ . ... @'-- A= 'BU9'ZO" R= 390.00 T= 62.31 L= 123.58 aRG. S 6319'02" E CHD. 123.07 £XlST/NG DEED 800K PLA T BOOK PAGE WATER/JNE EASEMENT. PUBUC UTIUTY EASEMENT MINIMUM BUILDING UNE RIGHT-OF-WAY PLA T SHOWING NEW VARIABLE WIDTH DRAINAGE EASEMENT ACROSS LOT 1, SECTION 1 DEVONCROFT (P.B. 27, PG. 64) BÐNG GRANTED TO THE OF SUPERVISORS OF ROANOKE BY BOONE HOMES, INC. Sf71JA TED ALONG BE:LCROFT COURT twNDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA COUNTY Exhibit B LUMSDEN ASSOCIATES! P.c. ENG INEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA 4&&4 BRAMBLETON AVENUf P.O. BOX 20&&9 RO....NOKE. VIRGINIA 2401 B PHONf: (540) 774-4411 FAX: (5401 772-9445 E-MAil: MAJl@LUMSDfNPC.COM ACTION NO. ITEM NO. \-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2006 Second reading of an ordinance to vacate, quit-cfaim and release a public utility easement currently located on parts of Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, and to accept dedication of a new public utility easement between Lot 76 and Lot 77, The Village at Tinker Creek, Section 1, all located on property owned by CBI Developers, LLC, Hollins Magisterial District AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge ¿ll County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. SUMMARY OF INFORMATION: CBI Developers, LLC, the developers! owners of The Village of Tinker Creek, Section 1, are requesting the relocation of an existing 15' public utility easement between Lots 76 and 77 as dedicated in Plat Book 26, Page 11 The Village of Tinker Creek, Section 1, and as shown on the attached plat. The relocation involves the vacation of the existing 15' public utility easement and dedication of a new 15' public utility easement between Lots 76 and 77, as shown on the attached plat. This action allows CBI Developers, LLC to place the easement down the centerline of the common property line which allows better utilization of the property. Local utility companies have been notified of the proposed easement vacation and dedication and none had any objections. FISCAL IMPACT: The costs and expenses associated herein, including but not limited to publication, survey and recordation costs, shall be the responsibility of CBI Developers, LLC. ALTERNATIVES: 1. That the Board of Supervisors vacate the existing 15' public utility easement and accept the dedication of the new 15' public utility easement, as shown on the attached plat. 2. That the Board of Supervisors not vacate the existing 15' public utility easement and not accept the dedication of the new 15' public utility easement, as shown on the attached plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28,2006 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PUBLIC UTILITY EASEMENT CURRENTLY LOCATED ON PARTS OF lOT 76 AND 77 OF THE VillAGE AT TINKER CREEK, SECTION 1, PLAT BOOK 26, PAGE 11, AND TO ACCEPT DEDICATION OF A NEW PUBLIC UTILITY EASEMENT BETWEEN LOT 76 AND 77, SECTION 1, OF THE VillAGE AT TINKER CREEK, All lOCATED ON PROPERTY OWNED BY CBI DEVELOPERS, LLC AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by an approved subdivision plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 26, page 11, CBI Developers, LLC, as owner of the property designated on the Roanoke County Land Records as Tax Map No. 27.20-3 conveyed to the Board of Supervisors of Roanoke County, Virginia, a 15' public utility easement as depicted on 'VACATION AND DEDICATION PLAT FOR THE VILLAGE AT TINKER CREEK P.B. 28, PG 15 SHOWING VACATION OF EXISTING 15' PUBLIC UTILITY EASEMENT (P.B. 28, PG. 11) AND CREATING A NEW 15' PUBLIC UTILITY EASEMENT SITUATE ON PLANTION ROAD BEING PROPERTY OF CBI DEVELOPERS, LLC." prepared by Mattern & Craig, Inc., dated January 3, 2006. WHEREAS, CBI Developers, LLC, is the current owner of both Lots 76 and 77, The Village of Tinker Creek, and the subject properties are located on Greenville Place, a private right of way and off of Flora Farm Drive, a public right-of-way in the Hollins Magisterial District and is now designated upon the Roanoke County Land Records as Tax Map Nos. 27.20-3-76 and 27.20-3-77; and, WHEREAS, the Petitioner, CBI Developers, LLC, is the current owner of these properties and has requested that the Board of Supervisors vacate, quit-claim and release the above-described existing 15' public utility easement (PUE) and accept the dedication of a new 15' public utility easement (PUE) (as shown on Exhibit A attached hereto); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of thís ordinance was held on February 14, 2006, and a second reading and public hearing were held on February 28, 2006. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of public utility easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, the vacation, quit-claim and release of an existing 15' public utility easement across property of CBI Developers, LLC, parts of Lot 76 and Lot 77, The Village of Tinker Creek, located on Greenville Place, a 32' private right-of-way in the Hollins Magisterial District of the County of Roanoke, cross-hatched and designated as "15' WIDE PUBLIC UTILITY EASEMENT 2 P.B. 26, PG.11 TO BE VACATED" on Exhibit A attached hereto, recorded in the aforesaid Clerk's Office in Plat Book 26, page 11, is hereby authorized and approved. 4. That, subject to the following conditions, the acceptance of a new 15' public utility easement between Lots 76 and 77, The Village at Tinker Creek, property of CBI Developers, LLC, located on Greenville Place, a 32' private right-of-way ín the Hollins Magisterial District of the County of Roanoke, cross-hatched and designated as uNEW 15' WIDE PUBLIC UTILITY EASEMENT" on Exhibit A attached hereto, recorded in the aforesaid Clerk's Office in Plat Book 26, page 11 is hereby authorized and approved. 5. That Petitioner, F&W Community Development Corporation, shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the establishment of an alternative drainage system, surveys, publication, and recordation of documents; and, 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim, and release, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272(2) of the Code of Virginia, 1950, as amended. 3 -- -- u..¡ I- '"1 ~~ ex) O:::~~ . a.. a u..¡á: ,,::::¡¡~<C --- :Zcr.~N --- ~O (IJ I- . xU') ~ EX. 11' PUBLIC I.LJ a.. I \ -- UTILITY EASEMENT P.8. 26, PG. 11 :::J .-...4 I I - -- LOT 74 ~WW -- aUI- LOT 73 -- G«« I ~ _ .-J> (00..- -- -- ~ 0::: ~ C:OWo.. I"-.-J......... -- -- 13; .-J I~'¢ - ~ LOT 75 L{") > ......... ·0 Z a::: ...-W bW (0 a::: .. LOT 72 rø~ LOT 71 '\. 543·12'39"E 10.14' --- -- --- 532"53'OO"E 23.74' LOT 77 LOT 78 LOT 70 / / CURVE C1 C2 C3 CURVE TABLE DELTA TANGENT CHORD 9"15'17" 14.89 29.69 11·33'26- 7.69 15.30 19"24'29" 13.00 25.62 LEGEND o Existing Iron Pin ~ V 1 Area of PUE Vacation Area of PUE Dedication LENGTH 29.72 15.33 25.74 RADIUS 184.00 76.00 76.00 BEARING N55"33'16"E 554·24'11"W 550"28'40"W HOLLINS MAGISTERIAL DISTRICT COUNTY OF ROANOKE VIRGINIA VACAl10N All) DEDØ110N PLAT FOR THE VILlAGE AT TINKER CREEK P.B. 21, PO 15 SHOWING VACAl10N OF EXISTINQ 15' PUBUC UTILßY EASEMENT (p.&. 28. PG. 11) NI) CRE'A11NG A NEW 15' PUII.JC UTIJTY E'ASÐÆNT SITlIATE ON PLANTA11CN ROM) BEItG 11£ PROPERTY OF CBI DEVELOPERS, LLC SCALE: 1· - JO' APPROVED: DATE: 01 03 06 PLAN NO. NOTARY 1 3 2006 10:09:21 AM SCALE IN FEET ~ o 30 60 ...., !viA TTERN & CRAIG, INC. 701 FIRST STREET ROANOKE. VIRGINIA 24016 TELEPHONE (540)345-9342 Exhibit A T-5 PETITIONER: CASE NUMBER: Vistar Eye Center 1-1/2006 Planning Commission Hearing Date: February 7, 2006 (Continued from January 3, 2006) Board of Supervisors Hearing Date: February 28, 2006 (Continued from January 24, 2006) A. REQUEST The petition of Vistar Eye Center to rezone 1.14 acres from C-2C, General Commercial District with Conditions to C-2, General Commercial District for the operation of a medical office, located at 5296 Peters Creek Road, Catawba Magisterial District B. CITIZEN COMMENTS No citizen comments were made regarding the rezoning. C. SUMMARY OF COMMISSION DISCUSSION Mr. Gibson presented the staff analysis of the proposed rezoning. The Planning Commissîoners asked staff to clarify buffer requirements for the proposed zoning, and staff responded that buffer requirements in the current C2 zoning would be comparable to the old conditions on the property. The site is designated as transition in the Community Plan. D. CONDITIONS None with this action. Conditions were essentially removed through this rezoning. E. COMMISSION ACTION(S) Mrs. Hooker made the motion to approve the rezoning. Mr. Jarrell seconded. This motion passed on a vote of 5-0. F. DISSENTING PERSPECTIVE None with this action. G. ATTACHMENTS: _ Concept Plan _ Staff Report _ Vicinity Map Other Janet Scheid, Secretary Roanoke County Planning Commission ··;..:'-:·'.·"·':~".'7;;:; ""':"'"",;:,S""': ·T'· ··A·"·..·F"~···'''R..'~ 'E"·'P'·"O'····'R.."··'~T·'··;·<·"',.;:" ;, ".. .~ <>: ·)-:):-:;¡i.'~<~:~~<::-:..;-~·'· ."::' ' 'r<i':' . .: -' ~~);;'::;':,--,\..,:.. . ,.,;:.,:~-,'~"::__-,'.:.~,/-~_::_,:.. ,";,.-" -:'.. :-,:-,;..;_~~:'...,,:-:, ,:'- ,c. ,":, .'~ "_:'.' -._--:-.:'~:':,_:.;;.;..;.:..- . Vis tar Eye Center The petition to rezone 1.14 acres from C-2C General Commercial District with Conditions to C-2 General Commercial District to construct an eye examination office 5296 Peters Creek Road .. Petitioner: Request: Location: Magisterial District: Proffered/Suggested Conditions: Catawba Magisterial District none EXECUTIVE SUMMARY: Vistar Eye Center wishes to rezone a parcel from C-2C to C-2 in order to construct an eye examínation center. This rezoning request consists of a single 1.14-acre parcel. Current conditions that apply to the sUe address buildìng location, landscaping, access, and lighting. The petitioner wishes to eliminate these proffers of a previous owner and wíll adhere instead to current C-2 zoning requirements. The property is adjacent to two parcels zoned C-2 and three zoned R-2. The conceptual plan submitted with this application has not been proffered. The property is designated as Transition according to the 2005 Community Plan. The Transition future land use is a use that encourages the orderly development of highway frontage parcels. These areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. These areas are suitable for office, institutional and small-scale, coordìnated retail uses. A Vistar Eye Center medical office is a use compatible with the Transition designation from the 2005 Communíty Plan. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance allows medical offices to be constructed and operated in C-2 zoned property. The Roanoke County Zoning Ordinance defines a medical office use as the use of a site for facilities which provide diagnoses, minor surgical care, and outpatient care on a routine basis, but which do not provide overnight care or serve as a base for an ambulance service. Medical offices are operated by doctors, dentists, or similar practitioners licensed by the Commonwealth of Virginia. Medical Office businesses are permitted in C-2 General Commercial district by right. The parcel petitioned for rezoning bDunds 3 parcels zoned R-2 on its rear boundary. In accordance with the Roanoke County Zoning Ordinance, screening requirements state that the fonowing buffer must be estabJished between C-2 and R-2 zoned properties: The applicant shall choDse between two options of Type C screening and buffering yards: 1. 40' buffer containing large trees and small trees, one row of evergreen shrubs, and a row of deciduous shrubs 2. 30' buffer containing one large tree for every 3D', 6' screening, and 4 shrubs for every 10' In accordance with the Roanoke County Zoning Ordinance, lighting regulations state the following requirements for exterior lighting. These standards shall apply to all uses and developments requiring a site development plan pursuant to Section 30-90 of this ordinance: (1) AU exterior lighting fixtures shall be designed, located and arranged so as not to direct glare on adjoining streets Of residential properties. The intensity at adjoining streets or residential properties shall not exceed 0.5 foot candles (A) All exterior lighting fixtures within residential zoning dìstricts sha1l be designed, Jocated and arranged so as not to direct glare on adjoining streets or residential properties. The lighting intensity at adjoining residential properties shall not exceed 0.5 foot candles 1 In accordance with the Roanoke County Zoning Ordinance (Sec. 30-92-6. Applicabí/ity of Regulations and Requirements), the following regulation is established for screening dumpsters in all zoning districts: (E) Additional screening requirements. 1. AU refuse service (dumpsters/containers) and outdoor storage areas in all zoning districts shall be screened from surrounding views. In addition, ground level mechanical equipment shaH be screened or landscaped. A site plan review is required. A commercial entrance permit is required. Existinq Proffers The current proffers on the property are as follows: 1. Use of subject property will be limited to office space. 2. Property will be developed in substantial accord with the site plan submitted with the following exceptions: a. Remaining undeveloped portion of the property, if developed, will have landscaped front yard, parking at the side or rear of the building, and one sign of limited message, simple geometric shape, consistent lettering style, with adequate spacing. b. Access to the building shown on the site plan will be shared with either property to the northwest or with any buildings developed on the undeveloped portion of the subject property. c. Screening and buffering on the site will comply with section 21 -92 of the County Zoning Ordinance. d. On-site lighting will be of limited height (14' maximum) as not to impact adjacent duplexes. 3. Sign will be of limited message, simple geometric shape, and consistent lettering style with adequate spacing. No billboard advertising permitted. 2. ANALYSIS OF EXISTING CONDITIONS Backc¡round - The petitioner, Vistar Properties, LLC, purchased one parcel on Peters Creek Road, east of 1- 581. The property is 1.14 acres with no existing structures. Vistar Properties, LLC has purchased the property and is applying to have it rezoned to Cw2 Commercia! District. It is currently zoned C-2C Commercial District with proffered conditions. The proffered conditions were approved in 1988. TOPDQraphvNeoetation - The property has a vegetative buffer consisting of several large and small trees along its northwestern boundary. The parcels adjacent to this rear boundary are zoned R-2 Medium Density Residentia1. There are no vegetative buffers on its northeastern or southwestern boundaries, which border commercral1ywzoned properties. There is no vegetative buffer between the property and Peters Creek Road to the southeast. The property lies outside the 50D-year floodplain. The enUre site is generally flat. Surroundinq NeiQhborhood - The property is adjacent to property zoned C-2 General Commercial District to the northeast (Green Ridge Retail Center) and southwest (a vacant lot). The properties to the northwest and west are zoned R-2 Medium Density Residential and contain detached single~fam¡ly homes. The parcels across Peters Creek Road from the property are located in Roanoke City and are zoned C-1 (Commercial Office) and LM (Light Manufacturíng). The southbound lane of Peters Creek Road runs the length of the southeast border of the property. 2 3. ANALYSIS OF PROPOSED DEVELOPMENT Site LavouUArchitecture - Vistar Properties, LLC proposes to construct a two-story branch of Vistar Eye Center, not to exceed 30' jn height, on the site. The conceptual rendering plan is enclosed. A 20' landscaping buffer in front of the building and a 30' landscaping buffer behind the building are proposed. The proposed buifding is 7,000 square feet and is situated in the rear western corner of the property, with parking and traffic flow located on the front and right sides of the building. The proposed entrance to the property is from the southbound lane of Peters Creek Road. An updated conceptual plan has up tD 19 parking spaces located below the building primarily for use by employees. This addition to the plan does not alter the outside layout of the building. These details of the conceptual plan have not been proffered. Access/Traffic Circulation - The site will be accessible from an entrance from the southbound lane of Peters Creek Road on the southeastern boundary of the property. This will be the only access point on the site. The increased traffic expected to be generated from this síte is not sufficient tD trigger a traffic impact study. This section of Peters Creek Road is maintained by the City of Roanoke. They have been given an opportunity to review this petition. Mr. Anthony Ford recommends that the applicant meet with him and representatives from the city to discuss this project. Fire & Rescue/Utilities - The proposed site is 1.5 miles from Hollins Fire Station located on Peters Creek Rd NW. Hydrants are located nearby on Peters Creek Rd and on Century Dr NW behind this property. Fire and Rescue Department staff has noted that the impact of the commercial building wiJl be 2 additional fire inspections per year by the fire prevention division. Western Virginia Water Authority has commented that sanitary sewer service is available at the site and that a water line must be extended to the property. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Transition in the 2005 Community Plan. The Transition future land use is a designation that encourages the orderly development of highway frontage parcels. These areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Transition future land use areas are suitable for office, institutional and small-scale, coordinated retail uses. Intense retail and highway-oriented retail commercial uses are discouraged. The proposed rezoning for a Vistar Eye Center medical office is compatible with the Transitîon designation from the 2005 Community Plan. 5. STAFF CONCLUSIONS The rezoning requested for the above property by the petitioner is in conformance with the 2005 Roanoke County Community Plan. It is designated as a Transitional future land use, is bounded on two sides by parcels zoned C-2, and is located on the Peters Creek Road corridor. The traffic generated by the proposed development is not considered significant enough to warrant a traffic impact analysis. The most significant issue with respect to the property is its location adjacent to a residential district. However, impacts on these districts shou1d be minimized by meeting buffering and screening requirements detailed in the Roanoke County Zoning Ordinance. CASE NUMBER: PREPARED BY: HEARING DATES: 1-1/2006 Joshua C. Gibson pc: 1/3106 BOS: 1/24/06 3 92 O·"YO~ßl3 County of Roanoke Community Development Planning & Zoning For Staff Use On) Date received: Received hy: \v..J 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Application fee:: 00 Placards issued: j}-'/\ Check type ofapplication filed (check all that apply) ~ Rezoning 0 Specíal Use 0 Variance 0 Waiver 0 Administrative Appeal 0 Comp Plan (15.2-2232) Review Applicants name/address w/zip VISTAR EYE CENTER 2802 Brandon kveriue Roanoke VA 24015 Phone: Work: Cell #: Fax No.: 540-344-4000 ~ S40-~4~-4~7~ Owner's name/address wfzip VISTAR PROPERTIES, LLC 2802 Brandon Averrue Phone #: Work: Fax No. #: 540-344-4000 540-142-4373 Property Location 5296 Peters CreeK: Road Magisterial District: Hollil.S Community Planning area:..Mollins . Tax Map No.: Existing Zoning: C2-C ~þ:4~~}~~~~;t.~~~~~~~.:: ~REZON1NG~; .c:·'·':~:I:or'!' ~ .:~.!t.-,,~ ~.-;...- '~""'I':"'~ ~~?:.. Proposed Zoning: Proposed Land Use: C~2 Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes XX No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the rrrininrum criteria for the requested Use Type? Yes XX No IF NO, A VARIANCE IS REQUIRED FIRST If rezoníng request, are conditions being proffered with this request? Yes No VariancefWaiver of Section(s) N/A of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoníng Map to Is the applícation complete? Please check if enclosed. APPLlCA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. RlSIW/CP VIAA RlSfW/CP VIAA RlS/W/CP V/AA ~ Consultation êI=i 8 1/2" x] 1" concept plan ~ Application fee X Application Metes and bounds description Proffers, if appUcabfe Jl.Istlfication . Water and sewer applicatíon Adjoining property owners 1 hereby certífy that I am either the owner of the prope Dr the owner;¡ agent or contract purch~r and am acting wÍ!h the \mow] edge and consent of the owner. ./1 -I' /; ~';-I--- .'. ~·.¿f2L..Y~ Owner's Signature f 2 Applicant VISTAR EYE CENTER The PI8!1Ding Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to deterinine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the: request furthers the purposes of the Roanoke County Ordinance as well as the pUIpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This petition requests removal of proffers placed on the property in 1988, which were carried over to new zoning classifications. The proffer conditions currently meet or exceed requirements of the present zoning ordinance, given standards, setbacks, buffering, and screening in force under the current ordinance. There would be no negative traffic or land-use impacts caused by re-zoning this property from C2-C to C-2. Please explain how the project conforms to the general guidelines and policies contained. in the Roanoke County Community Plan. This lot is designated by "transition" in the land-use guide of the Roanoke County Community Plan. Office, medical, and small-scale retail-use types are encouraged under this plan. Similar commercial (i.e., C-2) development currently exists along both sides of Peters Creek Road. Site development for tIili property will be consistent with the Community Plan. Surrounding Properties are of similar scale businesses, which are zoned C-2. Please describe the impact( s) of the request on the property itself; the adjoining properties, and the surrounding area, as well as the impacts on publíc services and facilities, including water/sewer, roads, schools, parkslrecreation and fire and rescue. Requested zoning for C-2 would have no impact on the use of this or adjacent commercial properties. Adjacent residential property would be screened Î1l accordance with zoning requirements. Land-use patterns are sim11ar to the surrounding area. The size of this lot would not adversely impact surrounding utilities or public services. 3 A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting re gulations. The concept plan shoU]d not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the "concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is requITed with all rezoning, special use permit.. waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request The County Planning Division staffmay ex.empt some of the items or suggest the addition of ex1ra items, but the following are considered minimum; ALL APPLICANTS / a. Applicant name and name of development /' b. Date, scale and north arrow /c. / d. /e. V f." ...........- g. /h. Li. ~j. Lot size in acres or square feet and dimensions Location, names of owners and Roanoke CO'LU1ty tax map numbers of adjoining properties Physical features such as ground cover, natural watercourses, floodplain, etc. The zoning and land use of aU adjacent properties All property lines and easements All buildings, ex.1sting and proposed, and dimensions, floor area and heights Location, widths and names of all existing or platte:d streets or other public ways within or adjacent to the development Dimensions and locations of all driveways, parking spaces and loading spaces Additional jnformation required/or REZONING and SPECIAL USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the sÍte V""" L Any driveways, entrances/exÍts, curb openings and crossovers m. Topography map in a suitable scale and contour intervals n. Approximate .street grades and site distances at intersections o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. Ifproject is to be phased., please show phase schedule I certify that all items required in the checklist above are complete. ,./ J /~~,,;:L,L I~ Signatur of applIcant ¡Ij¡?jo5 Date 6 itfZflI t' - J2 --'2 ~J(J/N'~ /-¿j?JJ ~ 1!ó' ¡pI ~~ -/"'~ 1- ~.eú'8$//O' ~'~ ~ . . (/Z. ? I tXlR/Z8V7 ~/'!f t /~( ØlM~éiL I t! '2-~ 71W~ ~7.a:f-O¡-b/ tU/~?J ~ 774'?r .... ~ 4~¥b ...,~ 4'2- t r,c; ~ eu&1k-8d 101 c. - z,t)A//V& ;:;fZ. ~ I . - , m>L If: ~ af-e¡ ~/NG ~ I ~#"- -~..+~ ??7. ce -tJ/-(íZ _,1 r " ..... ~ ~ ~ 11 .... ";> ~ " Å -~ ~~ ~ '" ,- ... 7/~~... ~ ~ ~ 3 7 ", ...- .... \:) L.4V~ ~ ~ ~~- tl I ~!?·~c 120. 6/76.6!YI611E - * ;e&t//~ pa2 '2ðV/N~ ~Ãf. æV/éW '/;;;C--.' I'l ~ 4Ðt.-ptl ¡, I~ IþÆ ~. Á£W. ßcIU7}" o I '..Jo' tb ~ V/?-z;JIZ eJ¡!3 ~ . KINSEY, SHANE & ASSOCIATES Date: 11-.·' ~ Architects, Engineers /(, Sheet No: II 201 W. Maìn Street Scale: /// -.::- 701 Op- / Salem, Virginia 24153 Project No: t!G7'-;V /- t- -t/£t- (- 6' ,tx: ~ 'X.v . <:)<,. v<"~ \,; (;e-o- '\ 53£ o. J ~ ?~ û'O .¡;Øj 5296 . ~ , r1~~ ~{ 4. I KINSEY, SHANE & ASSOCIATES Architects, Engineers 201 W. Main Street Salem, Virginia 24153 V/77.412. eye- C&lJ7E12-- Date: II j/1jó5 Sheet No: Scale: Project No: ~- AI Pf/-~ ,7 " , , , , // ').."y , ,/ :¡H /' 4 'b ,/ 37.DK ~' 01 /" D¡¡:6.5 " " , ,,/" r:,. m'r r ? ,,//:::6\ ,," 02' ~ 5.0~ ~ ,,/ D=5.5 <R //@ / 6. otq, ~.28 Joe. \ ..~ ~.2 1.71 ~ Funerol -...'\ 5r~~ Home /'" , ., KINSEY, SHANE & ASSOCIATES Architects, Engineers 201 W. Main Street Salem, Virginia 24153 VI~,1j2 Ef¡e ~ Date: /!//'1IcG Sheet No: Sca]e: Project No: ~ # po;. . EXHIBIT A LEGAL ÚÉSCIUP'ŸÏË>Ñ- .. ....7'~"-~k..~~~;,¡'~ _~ -"w::Mfu. All that certain 10t or parcel of land, lyin.g and being in the County of Roanoke, State; of Virginia., and more particu.larJy de.scribèd as follows, to-wit: BEGINNING at an iron on the northwest side ofViTginia Route No. 117 at the eastermost comer of a 0.569 a.cre pared cODveyod to Roy L ToJbert. ¡:t ux.. by deed dated March 15, J966~ aDd recorded jn the Clerk's Office Dfthe Circuit Court ofRoanok~ COWlty> VirgiDia~ in Deed Book 800, page 585; thence with the. northeasterly line òÎ said Tolbert pròperty N. 33° 56' 30" W. 24&29 feet to a pojnt; thence N. 55° 301 IOu E. 200.0 feet to a point~ thence v.rith a new division line through the property of Branch & Associates, Incol'porated, S. 33° 56' 30" E. 250.23 feet to an iron on. the northwest s1de of Virginia Route No. } J 7; thence with the line of Route No. i 17, S. 56[¡ 03' 30n W. 200.0 fec:t to the place ofBEGINNJN"G, and containing 1.]4 acres, more or less, and being shoWl! OIl a plat by T. P. Parker, C.L.S., dated Jan1.1ary 15, 1971; and being the same property conveyed to Bluestone Industries, Incorporated by deed dated May 31, 1991 trom Kevin Forbes, et a.1s, Trustee:s ofConstTuction and Genera} Laborers Local Union No- 980, al1 unincorPorated associatio~ recorded in the Clerk's Office of the Circuit Court ofthe aforesaid County in Deed Book 1343 at page 793. INSTRUMENT #200514390 RECORDED IN THE CLERK"$ DF'FICE OF ROANOKE COLlhtfV ûN ;;UGUST 25~ 2005 AT 11:37AM ~313.ØØ GRANTOR TAX WAS PAID AS REG'U!RED :BY SEC 58.1-SØ2 OF THE VA. CODE STATEt $156.5Ø L~4L: $15 ~e STEVEN A. MCGRAW~ CLERK KIN~EY, SHANE & ASSOCIATES ArchItects, Engineers 201 W. Main Street Salem, Virginia 24153 v/;:;v~ ~C&v~ Date: 11/17/ð';? Scare: Sheet No: Project No: ffGf£- Ã.I Po-~ Community Development Planning & Zoning Divísion NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICA nON ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition jf new or additional infonnation is presented at tbe public hearing. Ifit is the opinion of the majority of the PlaIll1ing COITInÚssioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency. to adequately evaluate and provide written comments and suggestions on the new or addibonal information prior to the scheduled public hearing then the Planning Conunission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMP ACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition iftbe County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses andior traffic impact study and to provide written comments andlor suggestions to the planning staff and the Planning Comrr.ission. If a continuance is 'Na..."Tanted, the applic&"1t will be notified of the continuance and the newly scheduled public hearing date. Effective date: Apri/19, 2005 <T:I ..........'¥tu¿j ;. d2J4~ ~¡ / tI~; 1:. Name of Petition ~f·~ Petitioner's Signature oJ É.7u é"~~AJ N,-¡,d ). ,zCðS , Date 8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 28,2006 ORDINANCE TO REZONE 1.14 ACRES FROM C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS, TO C-2, GENERAL COMMERCIAL DISTRICT, FOR THE OPERATION OF A MEDICAL OFFICE lOCATED AT 5296 PETERS CREEK ROAD (TAX MAP NO. 37.08-1-1), CATAWBA MAGISTERIAL DISTRICT UPON THE APPLICATION OF VIST AR EYE CENTER WHEREAS, the first reading of this ordinance was held on December 20,2005, and the second reading and public hearing were held February 28,2006; and, WHEREAS, the Roanoke County Planning Commission held a public hearìng on this matter on February 7,2006; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.14 acres, as described herein, and located at 5296 Peters Creek Road (Tax Map Number 37.08-1-1) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District with conditions, to the zoning classification of C-2, General Commercial District. This rezoning would remove the following conditions placed on the property in 1988. (1) Use of subject property will be limited to office space. (2) Property will be developed in substantial accord with the site plan submitted with the following exceptions: (a) Remaining undeveloped portion of the property, if developed, will have landscaped front yard, parking at the side or rear of the building, 1 and one sign of limited message, simple geometric shape, consistent letting style, with adequate spacing. (b) Access to the building shown on the site plan will be shared with either property to the northwest or with any buildings developed on the undeveloped portion of the subject property. (c) ScreenÎng and buffering on the site will comply with Section 21- 92 of the Code Zoning Ordinance. (d) On-site lighting will be of limited height (14' maximum) as not to impact adjacent duplexes. (3) Sign will be of limited message, simple geometric shape, and consistent lettering style with adequate spacing. No billboard advertising permitted. 2. That this action is taken upon the application of Vistar Eye Center. 3. That said real estate is more fully described as follows: Beginning at an iron on the northwest side of Virginia Route No. 117 at the easternmost corner of a 0.569 acre parcel conveyed to Roy L. Tolbert, et ux, by deed dated March 15, 1966, and recorded in the Clerk's Office of the Roanoke County Circuit Court in Deed Book 800, page 585; thence with the northeasterly line of said Tolbert property N. 33° 56' 30" W. 248.29 feet to a point; thence N. 55° 30' 10" E. 200 feet to a point; thence with a new division line through the property of Branch & Associates, Inc. S. 33° 56' 30" E. 250.23 feet to an iron on the northwest side of Virginia Route No. 117; thence with the line of Route No. 117 S. 56° 03' 30" W. 200 feet to the Place of Beginning, and containing 1.14 acres, more or less, and being shown on a plat by T. P. Parker, SLC, dated January 15, 1971. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to 2 amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 _AGJ _6.P _ /l.G1 AR _AI¡ C1 .C2 _ C2CVOD ~---- 11 ----~ -~ I~ .PCD i'IiD // _~TD ./ R1 /" ~ IU R:} R4. - Applicants Name: VIS TAR EYE CENTER Existing Zoning: C2C Proposed Zoning: C2 Tax Map Number: 37.08-1-1 Magisterial District: Catawba Area: 1.14 Acres November 22, 2V4Ifi:h equals 200 reel Roanoke County Department of Community Development T-~ PETITIONER: CASE NUMBER: Western Virginia Regional Jail Authority (2232 Review) 4-2/2006 Planning Commission Hearing Date: February 7, 2006 Board of Supervisors Hearing Date: February 28, 2006 A. REQUEST The petition of Western Virginia Regional Jail Authority to rezone approximately 43 acres from 1-2, Industrial District to AG-3, Agricultural/Rural Preserve District, and to obtain a Special Use Permit, and a review of a proposed public facility per section 15.2-2232 Code of Virginia for the construction and operation of a regional jail, located at 5859 West River Road, Catawba Magisterial District. B. CITIZEN COMMENTS Several citizens spoke against the proposed regional jail use due to floodplain concerns, perceived inadequate fire and rescue support, flooding of the West River Road bridge in 1972, and electronic visitation concerns. C. SUMMARY OF COMMISSION DISCUSSION Mr. Murphy presented the staff analysis of the proposed regional jail facility. The 15.2-2232, Code of Virginia analysis, outlined the history of the regional involvement, the jail site selection, the Western Virginia Regional Jaìl Authority formation, the Capital Improvement Plan significance and the summary of the conformance with the March 2005 Community Plan. The site is designated as Principal Industrial in the Community Plan. D. CONDITIONS None with this action. E. COMMISSION ACTION(S) Ms. Hooker made a motion, seconded by Mr. Jarrell that the proposed regional jail was in substantia! conformity with the adopted Community Plan for the following reasons: 1. The necessary public utilities can be made available to the site. 2. The proposed regional jail facility is an institutional type of use consistent with the Princîpallndustrial future land use designation. 3. The proposed regional jail would generate less traffic than many other ìndustrial uses. The motion was approved 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Staff Report _ Vicinity Map Other Janet Scheid, Secretary Roanoke County Planning Commission PETITIONER: CASE NUMBER: Western Virginia Regional Jail Authority (Rezoning & SUP) 4~2/2006 Planning Commission Hearing Date: February 7,2006 Board of Supervisors Hearing Date: February 28, 2006 A. REQUEST The petition of Western Virginia Regional Jail Authority to rezone approximately 43 acres from 1-2, Industrial District to AG-3, Agricultural/Rural Preserve District, and to obtain a Special Use Permit, and a review of a proposed public facility per section 15.2-2232 Code of Virginia for the construction and operation of a regìonal jail, located at 5859 West River Road, Catawba Magisterial District. B. CITIZEN COMMENTS Approximately 5 citizens spoke in opposition to the petition. Issues cited included the following: questions about the access easement, inadequate frontage, concerns about West River Road and other traffic concerns, concerns about flooding at the bridge and concerns about stormwater run-off. C. SUMMARY OF COMMISSION DISCUSSION The Planning Commissioners asked the petitioner for additional information about the floodplain and flooding issues. Petitioner responded that all construction would be outside of the 1 OO·year floodplain. Mrs. Hooker asked for clarification regarding the access easement. Petitioner's counsel responded that the Western Virginia Regional Jail Authority has full rights to access the proposed jail site. Mrs. Hooker also asked for information concerning the impacts on local schools. Sheriff Holt responded that they expected little to no impact on the local schools. D. CONDITIONS 1. Development of the site shall be in substantial compliance with the Site Concept Plan, dated 12/23/05, prepared by HSMM. E. COMMISSION ACTION(S) 1. Mrs. Hooker made the motion to approve the rezoning. This motion passed on a 5-0 vote. 2. Mrs. Hooker made the motion to approve the Special Use Permit with the stated condition. This motion passed on a 5-0 vote. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Staff Report _ Vicinity Map Other Janet Scheid, Secretary Roanoke County Planning Commission Roanoke County Department of Community Development - Planning & Zoning Division Memo To: Roanoke County Planning Commission From: John Murphy, Zoning Administrator Date: 2J7 /2006 Re: Planning Commission review under Section 15.2-2232 of the Code of Virginia Western Virginia Regional Jail - 5800 Block of West River Road - Catawba Magisterial District 15.2-2232 Section 15.2-2232 of the Code of Virginia refers to the comprehensive plan (in Roanoke County referred to as the Community Plan) that has been recommended by the Planning Commission for adoption by the local governing body, shall control the general or approximate location, character or extent of each feature shown on the plan. Thereafter, unless a feature is already shown on the adopted master plan or part thereof or is deemed so, no street or connection to an existing street, park or other public area, public building or public structure, public utility facility or public service corporation facility other than railroad facility, whether publicly or privately owned, shall be constructed, established or authorized, unless and until the general location or approximate location, character, and extent thereof has been submitted to and approved by the commission as being substantially in accord with the adopted comprehensive plan or part thereof. Reqional Involvement Discussions between the Counties of Roanoke, Franklin, Montgomery and the City of Salem have been held over the last several years to consider studying and constructing a regional jail. All of the jails in the localities named have exceeded inmate capacities and all localities anticipate the future need of additional space. The regional approach for a corrections facility provides opportunities for additional State reimbursement for up to 50% of approved capital costs for the construction of a regional jail versus up to only 25% of the approved capital costs of a jail that only serves one community. Site Selection In the fall of 2004 a site selection process was conducted to secure an appropriate location for the proposed regional jail. The selection process included input from a citizen's committee appointed by the Board of Supervisors. The Higginbotham Farms site across the Roanoke River from DixÎe Caverns was selected as the most suitable site based on selection criteria. An option was placed on the 43 acre site on January 11, 2005 with an extension until April 30, 2006. This option was assigned to the Western Virginia Regional Jail Authority for potential future land purchase. At the time the site was selected it was understood that a rezoning and Special Use Permit would be required as well as a 15.2-2232 review. Western Virginia Reqional Jail Authority In June 2005, the Western Virginia Regional Jail Authority was created to design, finance, construct, own and operate a regional jail. The Authority Board is comprised of three representatives from each locality. These representatives include the Sheriff, a Board of Supervisor member or City Council Member and an administrative staff member. The Authority Board will be responsible for setting policies for the operation of the regional jail. . Page 2 Proposed Reqional Jail Facility Hayes, Sean, Mattern & Mattern has prepared a concept plan and building drawings for the proposed regional jail facility. The building will have approximately 605 beds with the ability to "double- bunk" for additional capacity. The proposed site is 42.312 acres. The property is bounded by Norfolk Southern Railroad Right of Way to the south and the Roanoke River to the west, north and east of the site. Access for the facility is proposed by a 60 foot ingress/egress easement from West River Road adjacent and parallel to the railroad tracks at West River Road. The two-story building is proposed to be approximately 256,363 square feet with future expansion areas shown on the plan. All building and parking areas will be outside of the 1 DO-year flood plain. The approximate 0.435 acre cemetery that is currently on the Higginbotham Farms LLC site will not be disturbed. Road improvements are proposed at the access road intersection with West River Road to improve site distance. Additional turning lane improvements may be necessary on West River Road per the traffic analysis prepared by HSMM. The public water, sewer, electricity, natural gas and telephone utilities are proposed to enter the site by boring under the Roanoke River to eliminate any negative impacts. The use of natural lighting by skylights will be utilized to reduce electrical costs. The exterior parking lot and security lighting will be down-lit style to reduce offsite glare. The building is proposed to be constructed from pre-cast concrete cells and walls with brick and/or metal around the administrative and service areas. A goal of the facility is to use "green" or environmental friendly and energy efficient methods in the design of the project. Efficient equipment, natural lighting, reuse of storm water and minimal runoff are factors in this project. Anticipated Traffic Traffic is anticipated to be significantly less that a local jail facility. This regional jail facility will house post sentencing inmates with minor exceptions. The local jails will be maintained in each locality to house those inmates that have just been arrested by law enforcement agencies. There will not be inmates taken directly to this facility after their arrest on the street. In addition, visitation will be by telecommunication from the local jail. Meetings with attorneys will be at . Page 3 the local jails. Traffic generation is expected to be generally limited to employees and commercial deliveries. Capital Improvement Plan (CIP) The Regional Jail Project has been funded in the 2006-2010 Capital Improvement Plan. The project is proposed to operate as a regional facility. A Community Based Corrections Plan or needs assessment has been conducted to demonstrate the need based on existing and future overcrowding conditions for all of the local jails that are participating in the Western Virginia Regional Jail. Up to 50% of the approved capital costs for a regional jail facility may be reimbursed by the state. The regional jail project conforms to Roanoke County's goal of providing a safe, secure and healthy environment to all citizens, staff and inmates. Required Zoninq for Corrections Facility The subject property is currently zoned 1-2, Industrial District and has a Community Plan designation of Principal Industrial. In Roanoke County, a corrections facility is only permitted in an AG-3, Rural Agricultural district, with a Special Use Permit and shall require a public review per the Code of Virginia Section 15.2-2232, for compliance with the adopted comprehensive plan. Community Plan Desiqnation The Roanoke County Community Plan, revised in March 2005, indicates that the subject property is designated as Principal Industrial. This future land use designation is an area where a variety of industrial types are encouraged to locate. These locations are generally convenient to major residential areas and suitable highway access. Due to limited availability, areas designated as Principal Industrial are not appropriate for tax·exempt facilities. The Community Plan recommends that development occur outside of designated floodplains, and recommends that measures be taken to protect valuable natural resources. The Principal Industrial areas should be in areas with access to public water and sewer service in the near future, and the public street system does . Page 4 not direct traffic through existing residential neighborhoods. The proposed regional jail facility is outside of the limits of the 1 DO-year floodplain. Chapter 4 of the Community Plan describes Public Safety Goals including the intent to provide the highest level of public safety services in the most cost-effective manner. The goal of enhancing intergovernmental cooperation in the provision of public safety services is specifically referenced. The primary mechanism for insuring an adequate public safety system is through the CIP. The CIP shows the arrangement of projects in a sequential order based on a schedule of priorities and assigns an estimated cost as well as anticipated method of funding for each project. The Regional Jail Project, now the responsibility of the Western Virginia Regional Jail Authority has been funded for the 2006-2010 CIP. The Community Plan encourages the protection of natural resources. The proposed public water, sewer, natural gas and other utilities are proposed to be brought from the West Main Street vicinity, under the Roanoke River, to the proposed regional jail site. The access to the site is by a 60 foot access easement parallel to the railroad right of way on West River Road. The alternative may be to bridge the Roanoke River at a significantly higher cost and a significant impact on the Roanoke River. Boring under the Roanoke River should pose minimal if any impact on the river, therefore providing a high degree of protection to that valuable natural resource. The traffic will be directed from West Main Street onto West River Road for a short distance to reach the access easement, though an existing industrial zoned property. The proposed regional jail is planning to utilize "green" features. Some of the intended green features include the reuse of rainwater as part of the daily operations, for laundry, cleaning of vehicles and the facility and watering of landscaping. Through the use of skylights natural sunlight will be used for interior lighting which will conserve electricity and allow for reduced energy costs. Considerations are been given in the stormwater management design to possibly provide for water quality as well and water quantity management. The Community Plan future land use designation of Principal Industrial generally supports the effects of the proposed Western Virginia Regional . Page 5 Jail. The institution has many characteristics of an industrial type facility with the services that are required for the daily operation and with less traffic impacts. The project shows strong regional support, natural resource protections, support by the current CIP for justification of need and financial support. The inconsistency with the request appears to be that the Roanoke County Zoning Ordinance only permits a corrections facility in the AG-3 zoning district, with a Special Use Permit. The operation of a facility of this size would dictate the need for access from a suitable highway, convenient for all participating localities, the need for public water, sewer, natural gas and other utilities. The services provided by an AG-3 zoned area do not provide these essential services due to the rural nature of the AG-3 district. . Page 6 STAfF·R~êºff,;m Petitioner: Western Virginia Regional Jail Authority Request: Rezone 43 acres from 1·2, Industrial to AG-3, Agricultural and obtain a Special Use Permit to build and operate a regional jail facility. Location: 5859 West River Road Magisterial District: Catawba Suggested Conditions: 1. Development of the site shall be in substantial compliance with the Site Concept Plan, dated 12/23/05, prepared by HSMM. EXECUTIVE SUMMARY: This is a proposal to rezone, and obtain a special use permit, on 43 acres from 1·2, Industrial to AG~3, Agricultural to construct and operate a regional jail facility. The 256,363 square foot jail facility has the capacity to be expanded an additional 120,000 square feet. It is estimated that the 805 beds, in conjunction with the local jail facilities, will handle needed capacity until 2018. The Section 15.2-2232 Review conducted by Mr. John Murphy, Zoning Administrator has concluded that the future land use designation of Principal Industrial generally supports the proposed Western Virginia Regional Jail. The regional jail has many of the same characteristics of an industrial type facility in terms of the day·to·day operation of the facility without any significant negative traffic impacts. 1. APPLICABLE REGULATIONS 1. Virginia Department of Transportation entrance permit will be required. 2. Site plan review required. 2. ANALYSIS OF EXISTING CONDITIONS The site is generally pasture land with a small portion of wooded land. The site is currently leased for cattle and horses. Approximately 10-12 acres of the site are in the 100 year floodplain. The remaining acreage rises slightly from the Roanoke River, outside of the floodplain, and is relatively flat. The site surrounds an existing cemetery but does not include the cemetery. The site is bounded by the Roanoke River on the west, north and east and by the Norfolk Southern Railroad on the south and east sides. This site is zoned industria! as are the sites to the south across the railroad. Sites to the east and north, across the river, are zoned residential and sites to the northwest, including Dixie Caverns are zoned commercial. Other sites to the west and a few to the south are zoned agricultural. Due to the proximity of this site to 1-81 and Rt. 11/460 and other unique features such as the site topography, the river and the railroad, the area consists of a varied mix of zoning categories. The 1-2, Industrial District is an area designated for intensive industrial uses. Many of the site attributes that make this an appealing industrial site such as topography, being generally remote from substantial residential development, access to public utilities and an arterial road network also make this property an attractíve regional jail site. Typical permitted uses within the 1-2 district include businesses that manufacture, package, fabricate or assemble products such as raw materials, chemical, metal, rubber or wood. The regional jaH facìlìty (or correction facility) is not a permitted or special use within the 1-2 District. 3. ANALYSIS OF PROPOSED DEVELOPMENT Reqional Jail Land Use: This request is to rezone this site for the construction and operation of a regional jail. The use type "correction facility" is defined in the Roanoke County Zoning Ordinance, Section 30-29-3 as "A public or privately operated use providing housing and care for individuals legally confined, designed to isolate those individuals from a surrounding community". Correction facilities are only allowed, with a Special Use Permit, in the AG-3, Agricultural/Rural Preserve Zoning District. The regional jail concept was chosen due to the economies of scale of a regional facility as oppDsed to multiple local facilities. Included in these economies is a State funding formula that will pay up to 50% of the approved capital cost of a regional facility as opposed to 25% of the approved capital cost of a local jail. Site Selection: In the fall of 2004, eighteen potential sites were identified and analyzed for consideration for the jail site. A citizen's committee, appointed by the Board of Supervisors, visited and evaluated each site. The petitioner's site was selected as the most suitable based on the criteria of availability, access, proximity to the courts and partner localities, neighborhood, topography, utilities and price. It was understood at the time of site selection that a rezoning, special use permit and Sectíon 15.2 -2232 review would be required to move forward with this site. An option to purchase the site was approved by the Board of Supervisors in January 2005. Reqional Jail Authority: The Counties of Roanoke, Montgomery, Franklin and the City of Salem have formed the Western Virginia Regional Jail Authority to design, build, finance, own and operate the Jail. The Authority Board is comprised of three representatives from each of the participating localities - the Sheriff and a member of the governing body and an administrative staff person. For Roanoke County the representatives are Sheriff Gerald Holt, Supervisor Joe McNamara and Assistant County Admìnistrator John Chambliss. Proqram: The majority of inmates housed at the regional facility will be sentenced inmates. Generally, inmates will stay at the local jails until sentenced and then move to the regional jailor the state system to serve their sentence. Some special inmates such as medical cases, women or inmates with special needs may be moved to the regional jail before sentencing. Any inmate ìn trusty status will work inside the facility. All community based programs will be administered through the local jails. Inmate visitation will be via video from the local jails. Proposed Concept Plan: The proposed concept plan shows the development of approximately 30 acres of the 43 acre site. All of the proposed development - building and parking - is outside of the 1 DO-year floodplain. The site would consist of approximately 256,363 square feet of building with expansion potential for an additional 120,000 square feet. The building will be a two-story facility with the ground floor serving as the dayroom, housing unit, warehouse, administrative and programming areas. The second floor level will be mezzanine style. Housing units will be separated into maximum security levels, medium security, dormitory style, medical and special needs. The design of the facility is modular so that additional housing units may be constructed in the future. The building will have approximately 605 beds with the ability to double bunk an additional 200 beds for a total capacity of 805 avaìlable beds. This capacity would meet the need as projected by the Community Based Corrections Plan through 2018. Access· Site access will be via a 60 foot ingress/egress right of way from West River Road running parallel to the railroad right of way. Anthony Ford, Transportation Engineering Manager has stated that no right or left-turn lanes will be required on Rt. 639 West River Road, 2 The petitioners will be required to provide continued access to the cemetery near this site. Traffic - It is estimated that 175 employees will work at the regional jail on three shifts. Employees are generally not allowed to leave the facility during their work shìft. In addition to the 350 vehicle trips per day from employees, the petitioner estimates that another 300 vehicle trips per day would occur at the site. These would come from service vehicles, transportation vehicles from the local jail systems and other visitors. The total of 650 vehicle trips per day would approximately double the traffic on West River Road. VDOT is recommending that the grade of West River Road near the railroad tracks be raised to improve site visibility at this location for the increased level of traffic. Current traffic on Rt. 11/460 is approximately 11,000 vehicle trips per day. Site amenities - The building will be constructed of pre-cast concrete cells and walls with brick and metal around the administrative and service areas. There will be minimal fencing around the site. The cells or housing units will not have windows. Natural lighting wíll come from sky lights on the roof. All outside equipment will be properly screened as per the Roanoke County Zoning Ordinance. Outdoor lighting for parking areas will be down lit and will meet Roanoke County standards. Detail has not been provided at this time on light pole height but petitioner has stated that there wi]] not be a "glow" from high intensity lights on the site. Green development - A unique feature of this proposed facility is the focus on "green" development. Green development features will be utilized to make the facility more energy efficient and environmentally friendly. For instance, much of the water coming from the roof of the jail facility will be re-used for landscaping and washing. It is predicted that less water will come off the site post-construction than does pre-construction. Sky lights in the roof will provide natural light thereby reducing energy usage. Public infrastructure - Public utilities will be provided to this site trom Rt. 11/460. Fire and rescue will conduct two additìonal fire inspections at the site and a yearly emergency evacuation plan. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN Please see Memo from John Murphy, Zoning Administrator dated 02/07/06 regarding Section 15.2-2232 review. 5. 5T AFF CONCLUSIONS This site is currently zoned 1-2, Industrial and permitted uses would include high intensity industrial facilities. The proposed regional jail, as it is designed to operate, would not have significant traffic impacts or neighborhood impacts (lighting, noise, stormwater runoff, security) to the surrounding areas. It is designed to be an attractive building with many environmental and energy efficient features. It is staff's conclusion that the impacts of the proposed regional jail facility wiH be significantly less lhan the potential impacts of an 1-2 permitted use. DATE: CASE NUMBER: HEARING DATES: PREPARED BY: 1/31/06 4-2/2006 PC: February 7, 2006 BOS: February 28, 2006 Janet Scheid 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 28, 2006 ORDINANCE TO REZONE APPROXIMATELY 43 ACRES FROM 1-2, INDUSTRIAL DISTRICT, TO AG-3, AGRICUL TURALlRURAL PRESERVE DISTRICT, AND TO OBTAIN A SPECIAL USE PERMIT FOR THE CONSTRUCTION AND OPERATION OF A REGIONAL JAIL LOCATED AT 5859 WEST RIVER ROAD (PART OF TAX MAP NO. 64.03-1-19.01), CATAWBA MAGISTERIAL DISTRICT UPON THE APPLICATION OF WESTERN VIRGINIAL REGIONAL JAIL AUTHORITY WHEREAS, the first reading of this ordinance was held on January 24, 2006, and the second reading and public hearing were held February 28, 2006; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 7, 2006; and WHEREAS, the Roanoke County Planning Commission determined that the proposed regional jail was in substantial conformity with the adopted Community Plan in accordance with the provisions of Section 15.2-2232 of the Code of Virginia. WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 43 acres, as described herein, and located at 5859 West River Road (Tax Map Number 64.03-1-19.01) in the Catawba Magisterial District, is hereby changed from the zoning classification of 1-2, Industrial District, to the zoning classification of AG-3, AgriculturallRural Preserve District. 2. That the Board finds that the granting of a special use permit to Western Virginia Regional Jail Authority for the construction and operation of a regional jail to be 1 located at 5859 West River Road in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is hereby approved with the following condition: (a) Development of the site shall be in substantial compliance with the Site Concept Plan, dated 12/23/05, prepared by HSMM. 3. That this action is taken upon the application of the Western Virginia Regional Jail Authority. 4. That said real estate is more fully described as follows: The following is a deed description for New Parcel A-1A (42.713 acres) being a resubdivision of Original Parcel A-1 (P. B. 27, Pg. 127). The description is as follows: BEGINNING at Corner 28, said point located on the northerly right-of-way of Norfolk and Southern Railway, said point also located the northerly boundary of property of Margaret Joanne Cooper (Instrument #200405846); thence leaving Norfolk and Southern Railway and with Cooper N 50° 33' 05" W, 63.28 feet to Corner #28A; thence leaving Cooper and the northerly boundary of New Parcel A-1 B for the following 4 courses; thence with a curve to the right, which said curve is defined by a delta angle of yo 13' 10", a radius of 1637.89 feet, an arc length of 206.38 feet, chord of 206.24 feet and bearing N 61 ° 14' 18" E, to Corner 7D; thence with a curve to the left, which said curve is defined by delta angle of91 ° 00' 40", a radius of75.00 feet, an arc length of 119.73 feet, a chord of 107.00 feet and bearing N 19° 20' 32" E, to Corner#7C; thence N 26° 09' 48"W, 564.51 feet to Corner#7B; thence N 74° 54' 41" W, 433.48 feet to Corner #7 A, said point located on the easterly right-of-way of U.S. Route 11; thence leaving Parcel A-1 B and with U.S. Route 11 with a curve to the left, which said curve is defined by a delta angle of 2° 44' 48", a radius of 4172.56 feet, an arc length of 200.02 feet, a chord of 200.00 feet and bearing N 12° 58' 54" E, to Corner #8, said point located on the boundary of property of Four H Investments LLC (Instrument #200504006); thence leaving right-of-way of Route 11 and with Four H Investments LLC and Roanoke River for the following 3 courses, S 64° 41' 31" E, 98.07 feet to Corner #9; thence N 39° 11' 18" E, 167.63 feet to Corner #10; thence N 41 ° 21' 08" E, 209.53 feet to Corner #11; thence N 44° 17' 56" E, 153.50 feet to Corner #12; thence N 55° 52' 07" E, passing the northeasterly corner of Four H Investments LLC at approximately 30 feet in all 203.47 feet to Corner #13, said point located on the southerly boundary of property of Reliance, LLC (Instrument #200201135); thence continuing with Reliance, LLC, and with the 2 Roanoke River, N 69° 57' 35" E, 374.52 feet to Corner #14; thence N 81 ° 13' 49" E, passing the southeasterly corner of Reliance, LLC at approximately 150 feet in all 220.80 feet to Corner #15, said point located on the southerly boundary of Agnes V. Statzer property and said point also being the northwesterly corner of property of William W. Hurt, Jr. (D.B. 1310, Pg. 94); thence leaving Statzer and with the westerly boundary of Hurt and with approximate centerline of Roanoke River for the following 9 courses; thence N 64° 58' 41' E, 136.85 feet; to Corner #16; thence S 46° 38' 55" E, 170.47 feet to Corner #17; thence S 30° 57' 08" E, 164.89 feet to Corner #18; thence S 21 ° 52' 41" E, 219.25 feet to Corner #19; thence S or 41' 25" E, 260.33 feet to Corner #20; thence S 22° 53' 52" E, 356.46 feet to Corner #21; thence S 25° 31' 19" E, 226.17 feet to Corner #22; thence S 26° 22' 19" E, 242.86 feet to Corner #23; thence S 25° 48' 15" E, 112.01 feet to Corner #24, said point located on the northerly right-of-way of Norfolk and Southern Railway; thence leaving William W. Hurt and approximately centerline of Roanoke River and with the northerly right-of-way of Norfolk and Southern Railway for the following 4 courses; thence N 66° 26' 54" W, 100.00 feet to Corner #25; thence N 68° 08' 56" W, 100.02 feet to Corner #26; thence N 69° 55' 52" W, 23.97 feet to Corner #27; thence with a curve to the left, which said curve is defined by a delta angle of 51 ° 18' 09", a radius of 1577.89 feet, an arc length of 1412.84 feet, a chord of 1366.11 feet, and bearing S 83° 59' 48" W, to Corner #28, the place of BEGINNING and containing 42.713 acres, said description and acreage does not include 0.435 acres of existing cemetery located within this parcel. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 County of Roanoke Community Development Planning & ZonÎng For Staff Use Only e-¿>05Ó~ IOl . Date fee ived I'd- ~? 05 Received by: .:J .~~·O 5204 Bernard Drive POBox 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 776-7155 Placards issued: Cii5e Number ALL APPLICANTS Check type of application f¡]ed (check all that apply) J(Rezoning .~Special Use 0 Variance 0 Waiver 0 Admìnistrative Appeal ~ Comp Plan (15.2-2232) Review Applicants narne/address w/zip Western Virginia Regional Jail Authority c/o Jim Guynn, Jr. P.O. Box 2078 R Phone: Work: Cell #: Fax No.: Owner's name/address wlzip Higginbotham Farms LLC c/o John Higginbotham P.O. Box 20369, Roanoke, VA 24018 Property Location 5~ vYf71t iZ,~u- R~.J Phone #: Work: ..., 7-t..¡ ()"':J-Ov Fax No. #: Tax Map No.: 6~f. t.7J - 0 1 - /1. Magisterial District: Ca tawba Communit)' Planning area: CA~ r>r-- Existing Zoning: 1-2 Sizeofparcel(s):Acres: 43 acres ± Existing Land Use: Farm REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLICANTS (R/SIW fCP) Proposed Zoning: Proposed Land Use: Ar¿3 wl ? v· P. correctional facilit Does the parcel meet the minimum Jot area, width, and frontage requirements of the requested district? Yes X No IF NO. A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes X No IF NO, A VARIANCE IS REQUIRED FIRST Ifrezoning request, are conditions being proffered with this request? Yes No .X VARIANCE, WAIVER AND ADMINISTRA TIVE APPEAL APPLICANTS (VIW/M) VariancelWaiver of Section(s) of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance Appeal oflnterpretation of Zoning Map to Is the application complete? Please check ífenclosed. APPLlCA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/SIWICP V/AA R/SIWICP V/AA RlSlW/CP VIA A EE Consultation Eii 8 112" x II" concept plan ~ AppHcation fee Application Metes and bounds description Proffers, ¡fapplicable Justification Water and seWeT application Adjoiníng property owners \ hereby certify that I am either the owner of the property or the ov.rner's agent or contract purchaser and am acting with the knowledge and consent of the owner. c:;<: d ("H ~ ¿// /Þ ¡::n"'<-/ 0 V Owner's Signature c",,1;q~rf fw,·c...Á¿:Ç( r 2 JUSTIFICA TION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW REQUESTS Applicant Western Virginia Regional Jail Authority The P]anning Commission will study rezoning, special use pennit waiver or community plan (15.2-2232) review requests to determine the need and justification for the change in tenns of public health, safety, and general weJfare. Please answer the following questíons as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. See attachment Please expJain how the project conforms to the genera! guidelines and policies contained in the Roanoke County Community PJan. See attachment Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and faciJities, including water/sewer, roads, schools, parkslrecrealion and fire and rescue. See attachment 3 Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The proposed rezoning enhances the public safety, health and welfare of Roanoke County citizens in general and those citizens who live in close proximity to the site in particular. Operation of a regional jail on this site after rezoning to A-3 will have less impact upon the neighbors than uses currently permitted by its 1-2 status. For example, the current 1-2 zoning would allow construction and operation of a truck tenninal, scrap and salvage services, land fill, type 1 and type 2 industry, and meat packing facilities. Each of these pennitted uses would potentially increase air, noise, and light pollution, and traffic congestion. On the other hand, the plan for the regional jail would eliminate noise and air pollution and minimize light pollution to the extent that it will hardly be noticed by the neighbors. Moreover, the current plans of the Authority would limit increase in traffic to employees going to and from work and goods and services providers. The current plan calls for video visitation of inmates housed in the regional jail. The visitors would initiate the video contact at their local jail, eliminating the need to travel to the regional jail. The preliminary traffic study prepared by Hayes Seay Mattern & Mattern and attached in the Appendix at number shows the need for some minor road improvements to accommodate the small increase in traffic. Certainly, any íncrease ín traffic would be less than the increase ín traffic associated with a truck tenninal. The aesthetics of the proposed regional jail buildíng are more attractive and hannonious than buildings associated with the uses allowed under current 1-2 zoning. Further, the proposed regional j ail facility is more conducive to meeting the purposes of the zoning ordinance for this area than the uses allowed under the current 1-2 zoning. Please explain how the project confonns to the general guidelines and policies contained in the Roanoke County Community Plan. The project confonns to the general design guidelines contained in Chapter 3 ofthe Community Plan. In particular, the design of the jail blends the architecture into the site and includes landscaping that is appropriate for the location. It leaves considerable buffer from adjoining land. The community meetings and public participation the Authority plans to conduct will give the local community an opportunity for input into the process. Please describe the impact(s) of the request on the 'Property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads. schools, parks/recreation and fire and rescue. The impact of this request on the property and adjoining property is that it will result in construction of a building and development of the land. On the other hand, as mentioned previously, the construction of a regionaljail is more harmonious with the area than the construction of other facilities allowed in the 1-2 district. The attached concept plan shows potential connections for water and sewer. The attached traffic study provides for potential road improvements to alleviate any inconvenience from the slight increase in traffic expected when the facility is in operation. The impact on fire and rescue services from the regional jail is no different from the impact of construction of a manufacturing facility or truck tenninal allowed by right under 1-2. Finally, U1Ùess jail employees decide to move into the area to be closer to work, there should be little or no impact upon school or park facilities. I CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphicaJly depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases inv01ving rezonings, the applicant may proffer conditions to limit the future use and development ofthe property and by so doing, COTTect any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with 31] rezoning, special use pennit, waiver, community plan (15.2-2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of me request. The County Planning Division staffmay exempt some of the items or suggest the addition of extra items, but the fonowing are considered minimum: ALVAPPLlCANTS ~ a. Applicant name and name of development /' b. Date, scale and north arrow ../'" c. ~. ~. :~; P::' ~::::::::::~~j'œot propert;" . h. 9, _ J. Lot size in acres or square feet and dimensions Location, names of owners and Roanoke County tax map numbers of adjoining properties Physical features such as ground cover, natural watercourses, floodplain, etc. A 11 buiJdings, existjng and proposed, and dimensions, floor area and heights Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development Dimensions and IDeations of al1 driveways, parking spaces and loading spaces Additional information requíredfor REZONING and SPECIAL USE PERMIT APPLICANTS /k. ~ ?---:: _ m. rJ/E n. ../" o. tJt p. YlÆ q. Existing utilities (water, sewer, storm drains) and connections at the site Any driveways, entrances/exits, curb openings and crossovers Topography map in a suitable scale and contour intervals Approximate street grades and site distances at intersections Locations of all adjacent fire hydrants Any proffered conditions at the site and how they are addressed If project is to be phased, pJease show phase schedule I certify that all items required in the checkJist above are complete. ~~. S natun: of apph t -ô /;z.. ~ ;?}"- i7 :r Date 6 Community Development Planning & Zoning Dìvision NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION ApPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition ifnew or additional information is presented at the public hearing. I f it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission sha1l consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potentìalland uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant wi1l be notified of the continuance and the newly scheduled public hearing date. Effective Date: April J 9,2005 ~1f,~n~ ~1'.~ ¡ø-.?3-v5 Date Higgenbotham Site Access Review Proposed Roanoke Regional Jail Roanoke County, Virginia HS:M:11 Commission No. 10065B January 10,2005 Purpose: HSMM was tasked to perform a preliminary review of the access options into the Higgenbotham site for the proposed Roanoke Regional Jail. The purpose of the review was to determine viable access options into the site and potential issues related to each option. HS:MM reviewed the options with available survey information and in the field. The review included potential visual impacts, potential safety issues, major cost issues, impacts to the Roanoke River, geometric layout, and overall estimated traffic flow, both existing and proposed. Cost estimates were not a part of this review. Reviewed Options: HSMM performed a preliminary review of three options for access into the Higgenbotham site (see Attachment A). The typical section for the proposed access was a two lane 24'pavementlshoulder ditch section. The options included the following: · Option A - Access through the Cooper property along the existing driveway off of Route 639, West River Road, on the west side of the Norfolk Southern Railroad. · Option B - Access off of Route 11/460 approximately 1000' north of the intersection of Route 639, West River Road, with a bridge over the Roanoke River. · Option C - Access off of Route 11/460 opposite the intersection with Route 647, Dow Hollow Road, with a bridge over the Roanoke River. Option A - travels from its intersection with Route 639, West River Road, along the west side of the existingIailroacL and-continues.--Ì113 m~rtherly- dire~tionasit enters thé site.- There· is the potential that the first 400' of entrance road will need to be raised to keep the access road out of the I OO-year floodplain of the Roanoke River. A hydraulic analysis will need to be performed in the future if this option is chosen to determine the impact to the 100-year water surface elevation. Sight distance was reviewed in the field and based on our observations, adequate site distance in each direction exists at this location. Projected traffic for the proposed jail facility was provided by Roanoke County (see Attachment B). Using this information along with the Virginia Department of Transportation traffic counts for Route 639 and 11/460, HSM1\.1 reviewed the need for left and right turn lanes to serve the proposed site. Using a very conservative approach during the peak hour, no additional turn lanes are required along Route 639. On Route 11/460, a left turn lane exists into Route 639; a right turn lane does not. Depending on the directional distribution of trips along Route 11/460, an eastbound right turn lane would probably be required. No major overhead utilities would need to be relocated as a part of this option. Option B - travels from Route 11/460 in an easterly direction crossing the Roanoke River with a bridge structure approximately 1000' north of the Route 639 intersection. This location was chosen because this is the narrowest point to cross the Roanoke River's 1 DO-year floodplain. The proposed bridge structure will have an impact to the 1 DO-year floodplain of the Roanoke River. A hydraulic analysis will need to be performed in the future if this option is chosen to determine the impact to the I DO-year water surface elevation. Sight distance was reviewed in the field and based on our observations adequate site distance in each direction exists at this location. An existing left turn lane exists along Route 111460; a right turn lane does not exist. Depending on the directional distribution of trips along Route 11/460, an eastbound right turn lane would probably be required. Major overhead utilities will need to be relocated and/or adjusted as a part of this option. The bridge construction at this location will be problematic due to the limited space between Route 11/460 and the Roanoke River. HS:MM searched for other potential locations north of the existing wayside and found none that had better characteristics. Crossing at the existing wayside was not reviewed as an option due to the impact to this recreational facility. Option C - in the vicinity of the Route 11/460 intersection with Route 647 travels in an easterly direction crossing the Roanoke River with a bridge structure. This location was chosen because of the intersection location. The terrain from Route 11/460 to the river is very rough and will require a great deal of effort to construct the access road. The proposed bridge structure would be longer due to a wider crossing ofthe 100-year floodplain. This will have an impact to the 100-year floodplain of the Roanoke River. A hydraulic analysis will need to be performed in the future if this option is chosen to determine the impact to the 1 DO-year water surface elevation. Sight distance was not reviewed in the field due to the existing intersection with Route 647. Based on the observations above, Option C was eliminated as a viable option as compared to Options A and B and no further review was made. Conclusions: Based on our preliminary office and field review HSMM recommends that Option A be used as the proposed access into the site. Option A has less impacts and should be the most cost effective option for providing access to the Higgenbotham site for the proposed Roanoke Regional-Jail-. Iftms- sit€ is chosen;- mere·à€tailed-design;·revi€w,·and.cÐordinatiÐ-Fl- will-be- required to define the impacts and cost associated with Option A. ~ PROPOSED SITE \ , o ~ HIGGENBOTHAM SITE ACCESS REVIEW LOCATION MAP NO SCALE HSMM Attachment B Proiected Traffic 175 Employees - Total for three shifts 20 Service Vehicles per day 20 Transportation Vehicles per day for inmate transportation - vans 100 Visitors per day Existing 2003 VDOT Traffic Counts Route 11/460 - 10,000 vehicles per day Route 639, West River Road - 660 vehicles per day <!) gJ) ç:... t¡ c c c: (' c: (' 4-. o .r j ,/ .' I . " ~ I --.----------1':. .' -_.-- - ./ J..,. . ~~ __,J' r" \ \ ~.. f ~ ~... \ ~ -' ...... \ \ \. I . \ \ \ r \ I -~ .. :/ i~ ..----" (~í'/ ~ ~ \ ' i--·--j·-:-- ,. . -. '" (' c I ...s: . ~ .... ... , ( C ~ (J ~ C C C C C C , \ .-- -\ ". \ ç' ¡i't,·· . ' ~\ ',' l }i n I ".~ '. , . . '. 'I ~~./ - .. , .-----.... 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'C(~ ~ .. tJoZ¡¡;:>' ,s,~8~~ (.> ""b;'~:::; ìš~ ~8 :;i,:: ~ D"'-, ~ t::'~ ~ "t:::> ~ (.>0 "< 3"" u ail 0.:1 ¡ '" -' < u OJ ~ u I: :ë ¡!; "- < ! a: '"' *^.~ I £;Ÿ'o[Q] 1:1 M.Þ'LOdlO,¡!' ~b"\J.n~,\OI. t'o,\ çoOl'\ Iòbu,.T Jþ ....:.. A BRIEF SYNOPSIS OF JAIL NEEDS FOR ROANOKE COUNTY AND SURROUNDING JURISDICTIONS Current Local Jails The current Roanoke County-Salem Jail was completed in 1979 and began operations in 1980 with a rated operating capacity of 108 to serve the needs of Roanoke County, the City of Salem, and Craig County. During the first six months of calendar year 2004, this facility housed an average of 275 inmates in addition to the nearly 100 potential inmates who were involved with Home Electronic Monitoring or other Community Based Programs who would otherwise have been incarcerated. This facility is considered a regional jail pursuant to Section 53.1-81 of the Code of Virginia based on the operating Agreement between the City of Salem and Roanoke County dated August 8, 1977. The Franklin County jail was built in 1937 with an addition in 1987 and has an operating capacity of 49. It serves an average inmate population of 146 by housing up to 100 inmates in other jail facilities. Montgomery County's jail was constructed in 1953 with an addition in 1989 for a rated capacity of60. Its average inmate population is 145. Reason for a Ret:donal Jail vs Local Jail expansion Each of the three local j ails is operated by the Sheriff of the County. As evidenced by the number of inmates housed at these three facilities, these jails do not currently meet the needs oftheir jurisdiction for housing prisoners and will certainly not be able to handle the projected growth ofthe inmate population in the future. Given these circumstances, Roanoke County, Franklin County, Montgomery County, and the City of Salem set out to consider cost efficient and economical alternatives to expansion of their local jails. Several concerns led the localities to conclude that a constructing a regional jail while also operating the local jails was the best economic option. The State will provide up to 25% of the approved capital cost of jail expansion if the jail serves one community. On the other hand, if the facility serves three or more communities, the State will provide up to 50% of the approved capital cost of a regional facility. This additional share of state funding, the economy of scale of a regional facility, and the efficiency ofthe operations made the Regional Jail concept more attractive. In the course of deliberations over the fonn of the regional jail several factors stood out as important to the integration of every day operations oflocal jails and the regional jail. These concerns inc1uded the need to serve the local populations, minimize travel by arresting officers, administer local corrections programs, and attempt to minimize the number of new jail beds built. For example, the design of the Regional Jail will allow the arresting officer to take his arrestee to the local jail in accord with current practice. Generally, inmates will stay in the local jail until sentenced, and then move to the regional jailor the state system to serve their sentence. Some special inmates such as medical cases, women, or inmates with special needs, may be moved to the Regional Jail before sentencing. All scheduled transportation of inmates between the Regional Jail and the local Jail will be provided by the Regional Jail Staffto avoid disruption of the other duties ofthe Sheriffs deputies at the local level and to minimize the traffic in the area of the Regional Jail. The State Board of Corrections agreed on July 20,2005 to a plan for a regional jail with continued use of the local jails. Creation of the Western Vin!Ïnia Re2ional Jail Authoritv On June 24, 2005, the Western Virginia Regional Jail Authority was created to design, build, finance, own, and operate the Regional Jail. The Authority Board is comprised of three representatives from each of the participating localities-- the Sheriff; a member of the governing body (Board of Supervisors or City Council); and an Administrative Staff member. The localities also appoint alternates for each of these positions. The Authority model allows a separate entity to borrow money without the debt being a direct liability to any of the member jurisdictions. The Authoríty and each ofthe member localities adopted a Service Agreement which compels the locality to place all inmates above a pre-determined capacity at the regional jail. Each locality is also guaranteed bed space based on the proportionate share identified by the Community Based Corrections Plan. The payment by the using locality to the Authority is generally based on the number of beds used times a per diem rate. The per diem rate has two factors, a capital component to cover the debt service and an operating component to cover the net share of the operating cost. It is the desire to keep the Regional Jail as full as possible in order to spread the cost over a larger base, thus keeping the per diem as low as possible. The rate charged to outside agencies may be at a different rate than the rate charged to member localities. The service agreement also provides property value protection to neighboring properties. The process is similar to the plan provided to the neighboring properties to the regional landfill (Roanoke Valle Resource Authority). Other jurisdictions or agencies may place inmates at the Regional Jail by paying a prescribed per diem rate. The other locality may also be considered for membership in the Authority if they meet the requirements of the Department of Corrections and pay their related costs. A Superintendent will be appointed to oversee and operate the regional jail. The authority will attempt to keep the regional jail as full as practical to efficiently spread the cost among all users. Moratorium on J ail Construction The 1996 Virginia General Assembly, by language in the Appropriations Act, imposed a moratorium on the review of plans by the Department of Corrections which has the effect of eliminating the development of new jails and the expansion of existing jail facilities. This moratorium has been continued by each subsequent session of the General Assembly. The Budget Bill submitted to the 2004 session of the General Assembly by the Governor was amended to include language that "The County of Roanoke and City of Salem, in order to proceed in planning for an expansion project for the Roanoke County-Salem Jail complex. . . may submit the required community-based corrections plan, facility specifications, and the expected financing costs to the Department of Corrections and State Board of Corrections prior to March 1,2005." Franklin County and Montgomery County were likewise granted a waiver rrom the moratorium during the 2005 session of the General Assembly. The Community Based Corrections Plan, the Program Plan, and the Request for Funding were submitted in February, 2005 on behalf of the four member localities. The Community Based Corrections Plan was approved by the State Board of Corrections on July 20,2005 and the Program Plan was approved at a special meeting of the State Board of Corrections on August 31, 2005. Community Based Corrections Plan The Communíty Based Corrections Plan (needs assessment) was prepared by Powell Consulting Services and considered the present conditions and needs of the four member localities and projected the inmate population for ten years beyond the proposed opening of the new facility. The projected need for the year 2018 will be 1006 beds which is 789 beds beyond the 217 available at the three local jails today. This number does not include those on Home Electronic Monitoring who do not occupy a jail bed. By comparison, the three jails had a population of 585 on May 9, 2005. This study was approved by the State Board of Corrections on July 20,2005. Pro2ram Plan The second required study is the Program Plan which includes a general site plan of the proposed site, a concept plan of the proposed facility, a six year proposed budget, and a staffing plan. Hayes, Seay, Mattern and Mattern were selected to prepare this study and to coordinate other testing and studies of the proposed site to determine if the site is suitable for the project. The facility and programs must conform to standards established by the State Board of Corrections and be approved by the staff of the Department of Corrections. This study was reviewed numerous times with the staff of the Department of Corrections and was approved by the State Board of Corrections on August 31, 2005. Site Selection During the fall of 2004, eighteen potential sites were identified and considered by the Ad Hoc Committee working on the Jail project and also by a citizen committee appointed by the Board of Supervisors of Roanoke County. The Higginbotham Fanns site near Dixie Caverns in Western Roanoke County was selected as most suitable site based on criteria of availability (willing seller), access to major highway, proximity to the Courts and the partner localities, surrounding neighbors (development), topography, availability of utilities, and asking price. An option to purchase approximately 41 acres of land from Higginbotham Fanns (subject to survey) was approved by Roanoke County on January 11,2005 and a resolution to extend the option until April 30,2006 was approved on May 24,2005. The option has been assigned to the Jail Authority and they will be responsible for the actual purchase of the property. In order to prove that the site is suitable, an environmental assessment was prepared and also a geo-technical study. Further survey for the property boundary and proposed location of the foundation have also been approved. Access to the site will be from West River Road by means of a 60 foot ingress/egress easement. The property survey calculates 42.312 Acres to be purchased. The cemetery located on this site containing 0.435 Acres will not be purchased and will not be moved. Architect / En~ineerin~. Construction Drawin2s Hayes, Seay, Mattern and Mattern of Roanoke, Virginia has been selected to develop the construction drawings, site plan, and related studies for this project. Based on the Community Based Corrections Plan's projected need for 789 new beds, the original design proposes 605 rated beds. The State Board of Corrections has also approved the ability to double bunk up to 200 beds which could give us a total of 805 available beds. A value engineering study was conducted on the project during the week of December 5 to look at potential cost saving features, alternate construction considerations, efficiency issues, and other design features. These suggestions will be considered by the Authority and the Architect will be advised as to which changes are desired. Proposed Features of the New Re2ional Jail Facility The building will be an approximately 605 bed facility situated on a 42.312 Acre tract off of West Ri ver Road in Roanoke County. The property will be bounded by the Norfolk Southern Railroad Tracks to the south and the Roanoke River to the West, North and East of the property. Road access will be via a 60 foot ingress/egress right of way from West River Road running parallel to the railroad right of way. All construction will occur outside of the 100 year floodplain area. The building will be a two story facility with the ground floor serving as the dayroom, housing unit, warehouse, administrative, and programming area. The housing units will be in a modular design where up to four housing units are supervised visually by a control room and an officer inside the housing unit. The second floor level will be a mezzanine style sharing the open area dayroom of the first floor cells. Housing units will be separated into maximum security levels, medium security, dormitory style, medical, and segregation. The design of the facility is modular so that additional housing units may be constructed in the future which can utilize many of the core features (food preparation, laundry, program space, etc.). Up to six similar housing units could be added to the facility in the future. Most ofthe inmates housed at the facility will be sentenced inmates. Some may be inmates with medical needs, women, special populations, or those needing to be separated. Any inmate as a trusty status will be working inside the facility. All community based programs will be administered through the local j ails. All releases from custody will be from the local jail, not the regional jail facility. Natural lighting into the facility will be through skylights and there will not be windows in the cell areas. Outdoor lighting for the parking areas will be downlight style poles with basic security lighting near the building. There will not be a "glow" from high intensity lights on the site. The building will be constructed of pre-cast concrete cells and walls with brick and/or metal around the administrative and service areas. Outside equipment will be properly screened and there will be minimal fencing around the area (primarily around the sally port and warehouse areas for security purposes. Several "green" characteristics are being included in the design of the project to make the facility energy efficient and environmentally friendly. Much attention has been given to storm water management and re-use, energy efficient equipment, air quality, light and energy use, and landscaping. We plan to have minimal storm water runoff. We will re-use as much storm water as possible. Visitation with inmates will be via video visitation equipment wherein the visitor will go to the local jail and will be able to visit with the inmate via the teleconferencing equipment. This will minimize traffic to the Regional Jail facility and will reduce the travel for the visitor. Public utilities (water, sewer, gas, power, telephone) will come from West Main Street (11/460). Minor road improvements may be made to West Main Street and West River Road for site distance and/or turn lanes if needed. Future Schedule This project has been included by the Governor in the capital budget to be considered by the General Assembly at their 2006 session. February, 2006 - Rezoning Request, Special Use Permit, and 2232 Review to be considered by the Roanoke County Planning Commission and Board of Supervisors March, 2006 - Purchase of land by the Authority Apri1, 2006 - Bidding and beginning of early site work Summer, 2006 - Construction bids for the project Fa]], 2006 - Begin construction Fan, 2008 - Open facility (Approximately September, 2008) 2232 Review. Zonin~. Special Use Permit This review is required by the Planning Commission because the Community Plan did not specify a regional jail facility in its study of infrastructure needs to be 10cated in Roanoke County. The zoning wi1l need to be changed from 1-2 to AR-3 and a Special Use Permit wi]] be required for this specific use. Community meetings wi]] be held to a]]ow neighbors to be aware of the proposed project and to hear of their concerns.