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HomeMy WebLinkAbout2/14/2006 - Regular February 14, 2006 65 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 14, 2006 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of February 2006. IN RE: CALL TO ORDER Vice-Chairman McNamara called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Vice-Chairman Joseph P. McNamara; Supervisors Michael W. Altizer, Joseph B. "Butch" Church (arrived at 3:44 p.m.), Richard C. Flora MEMBERS ABSENT: Chairman Michael A. Wray STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane S. Childers, Clerk to the Board; Teresa Hamilton Hall, Public Information Officer IN RE: OPENING CEREMONIES Supervisor McNamara expressed condolences to Chairman Wray on the recent death of his mother. Mr. Hodge advised that Supervisor Church had arrived earlier today for the previously scheduled joint meeting with the Roanoke Valley Resource Authority and 66 February 14, 2006 Roanoke City. He noted that Supervisor Church will be late in arriving for the afternoon meeting. The invocation was given by Pastor Mike Wilshire, Cornerstone Church. The Pledge of Allegiance was recited by all present. IN RE: NEW BUSINESS 1.: Adoption of ! resolution authorizina the execution of documents in connection with Virainia Public School Authority (VPSA) refundina savinas. (Diane D. Hvatt. Chief Financial Officer: Penny A. Hodae. Director of Budaet and Finance) R-021406-1 Ms. Hyatt reported that when the School Board finances capital projects, bonds are sold through the Virginia Public School Authority (VPSA) and issued through the County on behalf of the schools. In December 2003, the VPSA refunded several of their bond issues, of which the County was part of the pool. Ms. Hyatt stated that the County was notified in May 2005 of the refunding and advised that the proceeds must be spent within six months. She indicated that staff did not want to bring this action to the Board until there was a reason to spend the funds. The refunding is for VPSA bonds sold from 1992-1995 and they generated savings of $581,773. Ms. Hyatt indicated that these savings must be spent on the same purpose that the original bonds were sold for, namely school capital construction projects. She noted that the schools are currently renovating Bonsack Elementary School and the refunding savings can be February 14, 2006 67 applied to this project, which will then make available funds that were already appropriated for this project in the Major School Capital Fund. She reported that Ms. Hodge presented this item to the School Board at their meeting last week and it was approved. The Board of Supervisors is being requested to adopt a resolution allowing execution of the documents in order for the schools to receive the savings and appropriate the funds to the Bonsack Elementary School renovation project. There was no discussion on this item. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray RESOLUTION 021406-1 AUTHORIZING THE EXECUTION AND DELIVERY OF A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION WITH THE ISSUANCE BY THE VIRGINIA PUBLIC SCHOOL AUTHORITY OF ITS SCHOOL FINANCING BONDS (1997 RESOLUTION) REFUNDING SERIES 2003 D, A PORTION OF THE PROCEEDS OF WHICH REFUNDED THE COUNTY OF ROANOKE GENERAL OBLIGATION SCHOOL BONDS, SERIES 1992, SERIES 1993 C, REFUNDING SERIES 1994 A AND SERIES 1995A; AND AUTHORIZING ANY OTHER ACTIONS NECESSARY TO ACHIEVE THE OBJECTIVES CONTEMPLATED HEREBY WHEREAS, the Virginia Public School Authority (the "Authority") pursuant to (i) a bond resolution adopted on August 13, 1987, as amended and supplemented (the "1987 Resolution"); (ii) a bond resolution adopted on June 26, 1991, as amended, restated and supplemented (the "1991 Resolution"); and (iii) a bond resolution adopted on October 23, 1997, as amended, restated and supplemented (the "1997 Resolution") issued bonds (respectively, the "1987 Resolution Bonds", the "1991 Resolution Bonds" 68 February 14, 2006 and the "1997 Resolution Bonds") for the purpose of purchasing general obligation school bonds of certain cities and counties within the Commonwealth of Virginia; WHEREAS, the Authority used a portion of the proceeds of certain 1987 Resolution Bonds to purchase certain duly authorized and issued general obligation school bonds of the County of Roanoke, Virginia (the "County") designated the County of Roanoke General Obligation School Bonds, Series 1988 A and Series 1989 ("Prior Local School Bondsl; WHEREAS, the Authority has issued under the 1987 Resolution several series of 1987 Resolution Bonds designated as "School Financing Bonds (1987 Resolution) 1992 Series B" (the "Series 1992 B Bonds"), "School Financing Bonds (1987 Resolution) 1993 Refunding Series B" (the "Series 1993 B Bonds") and "School Financing Bonds (1987 Resolution) 1993 Series C" (the "Series 1993 C Bonds"); WHEREAS, the Authority has issued under the 1991 Resolution a series of 1991 Resolution Bonds designated as "School Financing Bonds (1991 Resolution) Series 1995 A" (the "Series 1995 A Bonds"); WHEREAS, the Authority refunded certain 1987 Resolution Bonds with a portion of the proceeds of its Series 1993 B Bonds and, in connection therewith, the County exchanged its Prior Local School Bonds with a duly authorized and issued general obligation school bond designated the County of Roanoke General Obligation School Bond, Refunding Series 1994 A (the "1994 A Local School Bond"); WHEREAS, the Authority used a portion of the proceeds of the Series 1992 B Bonds, Series 1993 C Bonds and Series 1995 A Bonds to purchase certain duly authorized and issued general obligation school bonds of the County designated the County of Roanoke General Obligation School Bonds, Series 1992, Series 1993 and Series 1995A (together with the 1994 A Local School Bond, the "Local School Bonds"); WHEREAS, the Authority refunded its Series 1992 B Bonds, Series 1993 B Bonds, Series 1993 C Bonds and Series 1995 A Bonds ("Refunded Bonds") with a portion of the proceeds of its Virginia Public School Authority School Financing Bonds (1997 Resolution) Refunding Series 2003 D (the "Refunding Bonds") issued pursuant to the 1997 Resolution; WHEREAS, the Authority in refunding the Refunded Bonds has pledged the Local School Bonds for the benefit of the holders of bonds issued under its 1997 Resolution; WHEREAS, the Authority is required to assist the underwriters (the "Underwriters") of the Refunding Bonds with their duty to comply with Securities and Exchange Commission ("SEC") Rule 15c2-12 (the "Rule"); WHEREAS, the Authority has requested the County to execute a Continuing Disclosure Agreement in order for the Authority to assist the Underwriters in complying with the Rule, and; WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia considers it to be advisable for the County to fulfill the request of the Authority to execute a Continuing Disclosure Agreement; February 14, 2006 69 NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia: 1. Continuina Disclosure Aareement. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers as they may designate are hereby authorized to enter into a Continuing Disclosure Agreement substantially in the form attached as Appendix A hereto, containing such covenants as may be necessary in order for compliance with the provisions of the Rule, and any other documents the Authority deems necessary to comply with the SEC rules and any Internal Revenue Service rules and regulations regarding maintaining the tax-exempt status of the bonds. 2. Use of Proceeds Certificate. The Chairman of the Board of Supervisors, the County Administrator and such officer or officers as they may designate are hereby authorized to enter into a Use of Proceeds Certificate substantially in the form attached as Appendix B hereto, containing such covenants as may be necessary in order for compliance with any Internal Revenue Service rules and regulations regarding maintaining the tax-exempt status of the bonds. 3. Further Actions. The members of the Board and all officers, employees and agents of the County are hereby authorized to take such action as they or anyone of them may consider necessary or desirable in connection with the execution and delivery of the Continuing Disclosure Agreement and the Use of Proceeds Certificate and maintaining the tax-exempt status of the bonds, and any such action previously taken is hereby ratified and confirmed. 4. Effective Date. This resolution shall take effect immediately. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray IN RE: FIRST READING OF ORDINANCES 1.: First readina of an ordinance to vacate. Quit-claim and release ª variable width drainaae easement dedicated J2ï the subdivision plat of Devoncroft subdivision. Lot Í1 Section Í1 formerly dedicated J2ï Boone. Boone and Loeb. Inc.. and to accept 70 February 14, 2006 dedication of ! ~ variable width drainaae easement. said easement crossina Lot Í1 Section Í1 currently owned J2ï Boone Homes. Inc.. Windsor Hills Maaisterial District. (Arnold Covey. Director of Community Development) Mr. Covey advised that this is a request from Boone Homes, Inc. to allow the placement of a subdivision sign in an area where there is currently a variable width drainage easement. They are requesting the vacation of the existing easement and dedication of a new easement which will remove the restriction and allow them to proceed with the installation of the subdivision sign. Mr. Covey advised that County staff has no objections to the proposed change, and all costs will be incurred by the developer. Supervisor Altizer inquired if the only purpose of this action is to allow the owner to erect a sign. Mr. Covey responded in the affirmative. Supervisor Altizer further inquired if this will be a temporary or a permanent sign. Mr. Covey advised that it will be a permanent sign. Supervisor Altizer indicated that this would have been a significant amount of work if the sign were not intended to be permanent. Supervisor McNamara moved to approve the first reading and set the second reading and public hearing for February 28, 2006. The motion carried by the following recorded vote: February 14, 2006 71 AYES: NAYS: ABSENT: Supervisors Altizer, Flora, McNamara None Supervisors Church, Wray 2. First readinQ of an ordinance to yacate ª public utility easement between Lot 76 and Lot 77. The Villaae at Tinker Creek. Section Í1 and to dedicate ª new public utility easement between Lot 76 and Lot 77. The Villaae at Tinker Creek. Section it Hollins Maaisterial District. (Arnold Covey. Director of Community Development) Mr. Covey stated that this is the request of CBI Developers, LLC to relocate an existing 15' public utility easement. He advised that the existing easement crosses Lots 76 and 77 and they wish to relocate the easement so that it will be centered on the property line, allowing them to better utilize both lots for future development. Mr. Covey indicated that staff has reviewed the matter and no comments have been received from any of the utility companies. He noted that all costs will be the responsibility of the developer. There was no discussion on this item. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for February 28, 2006. The motion carried by the following recorded vote: 72 February 14, 2006 AYES: NAYS: ABSENT: IN RE: 0-021406-2 Supervisors Altizer, Flora, McNamara None Supervisors Church, Wray SECOND READING OF ORDINANCES .L Second readina of an ordinance to accept the conveyance of approximately 28.71 acres of real estate located on Merriman Road from the Roanoke County School Board to the Board of Supervisors. Cave Sprina Maaisterial District. (Paul Mahoney. County Attorney) Mr. Mahoney stated that this is the second reading of this ordinance and there have been no changes since the first reading. Supervisor McNamara expressed appreciation to the School Board and Administration and noted that when the schools do not have a good use for property for school purposes, there can be a good use of the land for County purposes. He stated that the Board looks forward to Mr. Haislip, Director of Parks, Recreation, and Tourism, including this property in the Master Plan study and moving forward with development of the site. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: February 14, 2006 73 AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray ORDINANCE 021406-2 TO ACCEPT THE CONVEYANCE OF APPROXIMATELY 28.71 ACRES OF REAL ESTATE LOCATED ON MERRIMAN ROAD FROM THE ROANOKE COUNTY SCHOOL BOARD TO THE BOARD OF SUPERVISORS, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors and the Roanoke County School Board entered into a Memorandum of Understanding in December of 2005 providing for the conveyance of approximately 28.71 acres of real estate (Tax Map No. 97.05-1-26) from the School Board to the Board of Supervisors; and WHEREAS, at their meeting on December 14, 2005, the County School Board declared the above-mentioned 28.71 acre parcel of real estate to be surplus property, thus allowing the Board of Supervisors to obtain ownership of the property upon approval of this ordinance and recordation of a deed; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance will be held on January 24, 2006, and the second reading will be held on February 14, 2006. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition from the County School Board of Roanoke County of an approximate 28.71 acre parcel of real estate, is hereby authorized and approved. 2. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors, Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray 74 February 14, 2006 IN RE: CONSENT AGENDA R-021406-3; R-021406-3.a; R-021406-3.b; R-021406-3.c Supervisor McNamara moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray RESOLUTION 021406-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 14, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of minutes - January 24, 2006 2. Resolutions of appreciation upon the retirements of the following individuals: (a) Jane O. Etter, Sheriff's Office, after twenty-five years of service (b) Jerry W. Custer, Police Department, after twenty-two years of service 3. Resolution authorizing the application, acceptance and appropriation of a grant to the Fire and Rescue Department in the amount of $89,713.00 from the Department of Homeland Security 4. Request from the Fire and Rescue Department to accept and appropriate funds in the amount of $49,589.00 for two grants from the Virginia Department of Health 5. Request to accept the donation of a new variable width drainage easement across property of Park Place Developers, Inc., Lot 1, of the Hills at Castle Rock Subdivision, Windsor Hills Magisterial District 6. Request to accept the donation of certain real estate from affected property owners for roadway improvements to Wilson Mountain Road, Route 819, Cave Spring Magisterial District February 14, 2006 75 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray RESOLUTION 021406-3.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JANE O. ETTER, SHERIFF'S OFFICE, UPON HER RETIREMENT AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Jane O. Etter was employed by Roanoke County on August 1, 1980, as a physician's assistant in the Sheriff's Office; and WHEREAS, Deputy Sheriff Etter also served as Deputy Sheriff - Corrections Paramedic prior to her promotion to Deputy Sheriff - Assistant Records Supervisor on September 21,1998; and WHEREAS, Deputy Sheriff Etter retired from Roanoke County as a Deputy Sheriff - Inmate Records on February 1, 2006, after twenty-five years and six months of service; and WHEREAS, Deputy Sheriff Etter, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JANE O. ETTER for more than twenty-five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray 76 February 14, 2006 RESOLUTION 021406-3.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JERRY W. CUSTER, POLICE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-TWO YEARS OF SERVICE WHEREAS, Jerry W. Custer was employed by Roanoke County on November 16, 1983, as a Deputy Sheriff Patrol Officer in the Sheriff's Office after serving as an Auxiliary Deputy Sheriff; and WHEREAS, Sergeant Custer was one of the original members of the Police Department which was established in 1990; and WHEREAS, Sergeant Custer advanced to the rank of Sergeant in the Police Department in 1992 and served as the Property Sergeant and Patrol Sergeant until his retirement; and WHEREAS, Sergeant Custer had many talents that he willingly shared with the Department including a natural construction ability and the capacity to visualize a completed project prior to its completion; and WHEREAS, Sergeant Custer was involved in the construction of the Police Firing Range, the Driver Training Center, and various other projects for the Department; and WHEREAS, Sergeant Custer was named Officer of the Year in 1986 and nominated for Roanoke County Employee of the Year in 1987; and WHEREAS, Sergeant Custer retired from Roanoke County on February 1, 2006, after twenty-two years and three months of service; and WHEREAS, Sergeant Custer, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JERRY W. CUSTER for more than twenty-two years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray February 14, 2006 77 RESOLUTION 021406-3.c DESIGNATING THE APPLICANTS AGENT, THE ACCEPTANCE OF THE 2005 HOMELAND SECURITY GRANT AND APPROPRIATION OF GRANT MONIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that Elmer Hodge, County Administrator or his designee, is hereby authorized to execute for and in behalf of the Roanoke County, a public entity established under the laws of the State of Virginia, this application and to file it in the appropriate State Office for the purpose of obtaining certain Federal financial assistance under the ODP, National Domestic Preparedness Office Grant Program (s), administered by the Commonwealth of Virginia. That, Roanoke County, a public entity established under the laws of the Commonwealth of Virginia, hereby authorizes it agent to provide to the Commonwealth and to the Office of Justice Programs (OJP) for all matters pertaining to such Federal financial assistance any and all information pertaining to these Grants as may be requested. FURTHER, the Board of Supervisors of Roanoke County authorizes the acceptance of said grant monies in the amount of $89.713.00 and authorizes the appropriation of said monies for the purposes authorized in the grant application. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray IN RE: REPORTS Supervisor Altizer moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray .L General Fund Unapcrocriated Balance 2. Capital Reserves 3. Reserve for Board Continaency 78 February 14, 2006 IN RE: 4. Future Debt Payment Reserve 5. Statement of Treasurer's accountability per investment and portfolio policy as of January 31. 2006 REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Flora: He expressed condolences to Chairman Mike Wray and his family on the recent loss of his mother. Supervisor McNamara: (1) He stated that the Board's thoughts and concerns are with the family of Mike Wray. He noted that the meeting agenda was reasonably light today out of respect for Mr. Wray. (2) He advised that the Board members attended the recent Volunteer Fire Chiefs Banquet and he expressed appreciation to the volunteers for all that they do. IN RE: CLOSED MEETING At 3:17 p.m., Supervisor McNamara moved to go into closed meeting pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of the appointments of specific public officers, namely appointees to the Roanoke Regional Airport Commission and the Virginia Western Community College Board; and Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. The motion carried by the following recorded vote: February 14, 2006 79 AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray IN RE: CLOSED MEETING The closed meeting was held from 3:25 p.m. until 3:37 p.m. IN RE: CERTIFICATION RESOLUTION R-021406-4 At 3:43 p.m., Supervisor McNamara moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray RESOLUTION 021406-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. 80 February 14, 2006 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Altizer, Flora, McNamara NAYS: None ABSENT: Supervisors Church, Wray IN RE: WORK SESSIONS 1.: Work session to discuss trash collection services at condominiums. (Anne Marie Green. Director of General Services: Nancy Duval. Solid Waste Manaaer) The work session was held from 3:44 p.m. until 4:05 p.m. Ms. Green reported that there are many types of housing developments in the County, some of which are condominiums that have no way to receive trash collection using the automated collection system. In a work session held in 1999, it was the consensus of the Board to pay a portion of the dumpster pickup fee for condominium developments. She noted that this policy was not formally adopted; however since that time, Roanoke County has been paying a portion of the bill for condominiums to assist with the cost of their dumpster collection services. She stated that the amount paid is not, however, the same for all condominiums and there is currently no relationship to the number of units. In an attempt to standardize this service, staff recently advised the condominium associations that they would be reimbursed based on the rate the County pays for dumpster collection services, per our contract. Ms. Green stated that some of February 14, 2006 81 the condominium associations felt that this was unfair, and a meeting was held to discuss different methods of providing equitable service. Ms. Green reviewed the following alternative solutions which were distributed with the agenda: (1) Attachment 1: reimbursement will be made based on the number of dumpsters currently at each site at the County's contract price. She advised that the problem with this approach is that there is no correlation to the number of condo units. (2) Attachment 2: reimbursement will be made based on the number of condo units. Staff determined the appropriate number of dumpsters for each development based on the fact that one eight-yard dumpster holds the same amount of waste as 32 cans; therefore, one dumpster per 32 units was determined to be an equitable quantity that would be eligible for reimbursement. Under this proposal, the County will add the condominium associations to our contract with Waste Management for dumpster collection and the County will pay the bill. This is the method preferred by both the condominium associations and County staff. (3) The County could purchase equipment and add the necessary staff to begin providing dumpster collection services, which are not currently offered. This service could be provided for County residents, as well as the school system. There was a consensus of the Board that trash collection is a service that should be provided to all residents, and staff was directed to implement alternative #2 outlined above. The Board further directed staff to contact all condominium associations to ensure that they are aware of this program. 82 February 14, 2006 2. Work session to discuss fiscal year 2006-2007 budaet development. (Elmer Hodae. County Administrator: Brent Robertson. Director of Manaaement and Budaet) The work session was held from 4:06 p.m. until 5:46 p.m. (a) General review of the budaet and General Assembly actions Mr. Mahoney advised that today is crossover day in the General Assembly and the County's rural addition/private road bill might make it out of the House of Representatives, despite the fact that the Chairman of the Transportation Committee spoke strongly against it. He advised that there is a clash between the proposed transportation plans and this will likely not be resolved until the end of the session. With respect to Senator Edwards' amendment to the regional jail appropriation act, Mr. Mahoney advised that he feels confident that this issue can be resolved. He further noted that when the Board and administrative staff attended Legislative Day in Richmond I they received negative information with respect to the impact on localities if the Verizon bill is passed. Mr. Robertson and Ms. Hyatt presented draft budget information. Mr. Robertson reported that projected new revenues for the County are $7.8 million and this is consistent with the growth rate experienced in the past three years. He noted that growth estimates were increased to the 5% range this year and this is a more aggressive approach to revenues than has been employed in the past. Ms. Hyatt advised that this information has not yet been presented to the School Board and what February 14, 2006 83 is being presented is the County's estimate of what will occur. Ms. Hyatt noted that staff is being more aggressive with County revenues at the direction of the Board. She further noted that the estimates for the schools are very preliminary and could change. She advised that for County and schools combined, we are beginning with $14 million in estimated revenues. With respect to personnel costs, Ms. Hyatt reported that there is no VRS increase for County employees; however, the schools' VRS rate is increasing from 12.17% to 14.76% and will cost $1.8 million. The non-professional school staff VRS rate is also increasing from 6.0%> to 10.88% and will cost $315,000. Ms. Hyatt stated that for the past several years, both the County and schools have had a life insurance holiday; however, this is now increasing to 1.22% and will cost $500,000 for the County and $928,000 for the schools. She noted that estimates for health insurance costs should be available the first of March and staff is hoping to keep the increase in the 10% range. Salary increases have been budgeted at 40/0, which mirrors the state recommendation for teacher increases. Ms. Hyatt advised that $300,000 in incremental revenues for both the County and schools has been included in the budget for funding capital improvements; however, there has been some discussion that the Board of Supervisors and School Board may want to increase this amount. She also advised that the Community Policy Management Team (CPMT) will require an additional $500,000 in funding which is shared with the schools. The Vinton Gainsharing Agreement increases will total approximately $100,000. Ms. Hyatt reported that once the joint expenses have been 84 February 14, 2006 met, there is $2.2 million available to split between the County and schools allowing each side $1,124,736 for other funding needs. Mr. Robertson stated that $350,000 in revenues was recognized late last year and placed in an undesignated account which is available as expenditure savings. He presented an overview of expenditures approved in the current year which include the following: animal control officers, LibraryllT positions, Art Museum contribution, Clerk of Circuit Court, reorganization of the Community Development Department, Assistant Director of Parks and Recreation position, and new Police patrol district. These expenditures, combined with new expenditures not yet approved, result in a deficit of $2,113,263. Supervisor McNamara advised that he anticipates that the County may be looking at a one cent decrease in the real estate tax rate. Ms. Hyatt reviewed projections for the Western Virginia Regional Jail Authority operating costs. Roanoke County's share of these costs will increase from $1,793,897 in 2008-2009 to $2,061,550 in 2010-2011. (b) General discussion of the rural addition and revenue sharina proarams Mr. Covey and Mr. Echols, VDOT Resident Engineer, advised that there is $750,000 in the rural addition program available for allocation. Mr. Covey distributed a list of projects on the secondary six-year improvement program which showed the impact this funding would have if it were applied to each project on the list. Mr. Ford February 14, 2006 85 advised that Mr. Echols would prefer to allocate a portion of the funding to multiple projects, rather than to one single project. In response to an inquiry from Supervisor McNamara, Mr. Echols advised that the funds could be spent on construction of a road into a school as long as the road is a public road. It was the consensus of the Board to allow staff to determine the most appropriate method for allocating the funds. (c) CIP Review Committee review of results of the evaluation process The following staff members were present: Brent Robertson, Director of Management and Budget; Chad Sweeney, Budget Manager; and Cathy Tomlin, Budget Analyst. The following CIP Review Committee Members were present: Lisa Boggess, Jim Anderson, Roger Falls, Erica Kuelz, Linwood Windley, and Jason Perdue. Mr. Robertson outlined the following Level 1 priorities as determined by the committee: Roanoke County/Salem Jail Renovations; Mount Pleasant Library Relocation; Glenvar Library Expansion; Brambleton Center Renovations; Regional Storm Water Management and Flood Control; and Parks and Recreation Land Bank. He advised that the committee felt strongly that land banking, in general, should be a focus of the County. Mr. Robertson also reviewed the Level 2 and Level 3 priorities. With respect to comments made by the committee members, Mr. Robertson stated that the committee felt that minimum funding levels should be maintained and consideration 86 February 14, 2006 should be given to increasing funding to meet future needs. In addition, the committee felt that all financing options should be considered. The committee members each provided their thoughts regarding the CIP review process. The Board and CIP Review Committee members both commended Mr. Robertson and Ms. Tomlin for their work with the committee. (d) Fire and Rescue Department budQet reQuests for fiscal year 2006-2007 Chief Burch presented a three-year staffing and station proposal. He advised that a new station is needed in North County, which would handle approximately 1,200 calls per year. He advised that in 2006, it is projected that the existing Hollins station will have to turn over more than 600 calls to another station to handle. Of these 600 turnover calls, it is anticipated that 52% will be handled by Vinton; 19% by Mason's Cove; 15% by Read Mountain; 130/0 by Roanoke City; and 1 % by other stations. He noted that this produces a domino effect which impacts other stations. An overview of current field staffing and call projections based on the new North County station was presented. Chief Burch noted that even if the new station is added, Hollins will lead the County in terms of call volume and the new station will be in the top five. Chief Burch advised that the other component to be considered is response time. The area being discussed has eight to nine (8-9) minute response times from the current station; therefore, response time issues cannot be adequately addressed from the current station simply by adding additional staff. February 14, 2006 87 Chief Burch displayed a map showing a proposed location for the new station in the Hollins area. He noted that training instructors will be needed for the new personnel. The following three-year plan for fire and rescue was outlined: (1) Fiscal Year 2005-2006 - land for new Hollins station; (2) Fiscal Year 2006-2007 - land for new Oak Grove station, construction completed for Hollins station, hire two full-time training instructors, hire seven new personnel for new North County station; (3) Fiscal Year 2007 -2008 - new North County station opens; 11 new personnel; 3 new battalion chiefs. There was general discussion regarding the location of the proposed new North County station. Supervisor Church requested that staff provide information regarding the impact that having an interstate such as 1-81/581 has on the call volume in the area. Chief Burch advised that he would forward this information to the Board. 3. Work session to discuss the Roanoke County Stormwater Manaaement Proaram. (Arnold Covey. Director of Community Development) This work session was postponed until February 28, 2006 IN RE: ADJOURNMENT Vice-Chairman McNamara adjourned the meeting at 5:47 p.m. Submitted by: Approved by: fJ~~J~' rJilud Diane S. Chi ders, CMC Clerk to the Board eph P. McNamara ce-Chairman 88 February 14, 2006 This caQe intentionally left blank