HomeMy WebLinkAbout3/21/2006 - Special (2)
Roanoke County
Board of Supervisors
Agenda
March 21, 2006
Good afternoon and welcome to a special meeting for March 21, 2006. The purpose of
this meeting is to discuss fiscal year 2006-2007 budget development and to receive
funding requests from cultural and tourism agencies.
Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m.
Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations
from this schedule will be announced. The meetings are broadcast live on RVTV,
Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00
p.m. The meetings are now closed-captioned. Individuals who require assistance or
special arrangements to participate in or attend Board of Supervisors meetings should
contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m. - 4th Floor Training Room)
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. WORK SESSIONS
1. Work session to discuss fiscal year 2006-2007 budget development. (Elmer
C. Hodge, County Administrator; Brent Robertson, Director of Management
and Budget)
D. CLOSED MEETING
EVENING SESSION (6:00 p.m. - Board Meeting Room)
E. CERTIFICATION RESOLUTION
F. FUNDING REQUESTS FOR FISCAL YEAR 2006-2007 BUDGET
1. Cultural, Tourism, and Other Agencies
1
G. CITIZENS' COMMENTS AND COMMUNICATIONS
H. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Michael W. Altizer
3. Richard C. Flora
4. Joseph P. McNamara
5. Michael A. Wray
I. ADJOURNMENT
2
ACTION NO.
ITEM NO. Q.- \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 21, 2006
AGENDA ITEM:
Work session to discuss fiscal year 2006-2007 budget
development
Elmer C. Hodge ~ :tV' ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff and I are pleased to have this opportunity to discuss the County's budgetary needs
with you. At the work session to be held on Tuesday, March 21, we would like to
accomplish three things:
1. I will provide the Board with an overview of the highest priority projects that staff and I
have identified and are recommending to you. The information to be presented ;s
contained on Attachments 1 through 4, copies of which are included with this report.
Please note that all recommendations are based on a 40/0 salary increase for
employees. I do not see a way to achieve a 50/0 increase without adversely impacting
the budget.
2. The Finance and Budget Departments will provide additional detail regarding any
aspects of the departmental budgets that you wish to discuss.
3. We would rike to work with the Board to come to a consensus on the priorities to be
included in the final fiscal year 2006-2007 budget.
Additional work beyond this work session will be necessary in order to finalize the budget.
The information from the General Assembly has yet to be finalizedt and we will also need to
receive a decision from the schools regarding salaries and their projected revenues.
I would tike to call your attention to the following items of interest on the attachments
included with this report:
Attachment 1 :
. Projected revenues for both the County and Schools are approximately $7.8 million
each. These projections are near the upper end of the anticipated revenue range.
. Salary increases have been budgeted at 40/0.
. The increase for capital improvements for both County and Schools can only be funded
at the $600,000 level originally established by the Board. Interest had been expressed
in increasing this level of funding, but we have not been able to accommodate this
increase.
. The balance remaining to fund other needs is approximately $1.6 million.
Attachment 2:
. We have been able to fund five items, outlined on the attachment, with the funds
remaining in the budget.
. I am recommending that we fund the following capital items, which are not funded within
the budget, from the anticipated 2005-2006 year-end surplus: renovations to the
existing jail facility, and increase to the VOOT revenue sharing program.
. The remaining projects shown on this attachment are unfunded.
Attachment 3:
. This schedule shows the capital improvements funding allocation for both the County
and Schools, which is at the rate established two years ago. Based on this funding
stream. the County will be able to fund the following projects: (1) Jail construction to
begin in 2006-2007; (2) Radio system implementation to begin in 2007-2008; and (3)
Library construction to begin in 2010-2011. There are no funds available in this
schedule for any increases in project costs beyond the original estimates.
Attachment 4:
. This data was extracted from the Capital Improvement Program Review Committee
report which was presented to the Board at the February 14 Board meeting. It is a
summary document which outlined projects approved for funding, unfunded priority
projects, and future capital needs.
I appreciate the opportunity to present this information to you, and would like to work with
you to prioritize the County's needs in preparation for finalizing the budget. It is anticipated
that the final budget will be presented to the Board at the April 11 meeting.
Projected Sources - Uses of New Revenues
2006-2007 Budget Projections
40/0 Salary Increase Scenario
Revenues
New County revenues
Less new economic development agreements:
Tecton
tTT
Cox Communications
Less new revenues to Vinton from gainsharing
agreement (NEW)
New School revenues (Gov, House, Senate budgets)
County
School
Attachment 1
DRAFT
Total
7,843,939 7,843,939
(66,166) (661166)
(175,000) (175.000)
(33,333) (33~333)
(100,000) (100,000)
7.800,000 7,800,000
7,4691440 7.800,000 15,269.440
o
500,000
725,000
4,000
1.803.000
264,431
315,000
928,000
1,100,000
20,000
Personnel Costs (does not include operational budget items)
VRS Rates:
County (none - stays at 13.550/0)
School (12.170/0 to 14.760/0) .. professional
Senate rate at 15.14%
Schoo~ (6.000/0 to 10.880/0) .. nonprofessional
VRS tife ~nsurance rate reinstated at 1.220/0
HeaJth insurance lncrease (est at 100/0)
Dental insurance ancrease (50/0)
Salary ~ncreases (~4%) (TENTJATtVE}
School 1 % = $875~000
County 10k = S 4251000
(1 )
(2) Capital Improvements (CIP) - tncrease from $600.000
CPMT increase - school share
CPMT increase - county share
Balance to fund other needs (see attachment 2)
3~500~000
1,700,000
300,'000
250,000
250,000
3,729,000
300)000
o
1,803,000
264.431
315,000
1 ,428,000
1,8251000
24,000
3,500,000
1,700,000
600,000
250.000
2501000
111959,431
3,310,009
15,269,440
8,2301431
11655,005
1,655.005.
5,384,005
9,885,436
Notes
(1) If the Senate version of the education budget ;s not adopted, $2641431 wilt be additional
money to fund County and Schools needs.
(2) The currently adopted plan to fund County and School's Capital Projects is based on
increasing this contribution by an additional $3001000 ($600~OOO total) every year
as shown on Attachment 3 (Page 3).
March 21, 2006
Page 1
County of Roanoke
New Expenditures (other than Personnel, CPMT and Capital Contributions)
Balance to fund other needs from Attachment 1 (Page 1)
Included in Balanced Budget
Art Museum Contribution
Community Development Reorganization
Police Patrol District (6 Officers Graduating from Academy May 2006)
Other new recurring expenses added during 2005-06
Utilities-New Public Safety Center (7 months)
Utilize FY200S-G6 Year End Surplus (if available)
Renovations to Local Salem-Roanoke Jail ($500,000 each year for 5 years)
(Total project $2.5 million based on engineering work already performed by HSMM)
Additional VDOT Revenue Sharing funds
Not Able to Fund
Length of Service Award Program (LOSAP) - amount needed
to correct underfund ing
New Program for Fire & Rescue Volunteers
Outsourcing of Jail Prisoners
Utilities-Other increases
Fuel Increases
1 of 3 Additional Police Patrol Districts as Requested by Chief Lavinder
March 21, 2006
Page 2
Attachment 2
DRAFT
$
1.655,005
$
200.000
400,000
500,000
273,000
215,000
1,588,000
$
$
500,000
$
500,000
1,000,000
$
58,000
150,000
500,000
120,000
190,000
500,000
$ 1,518,000
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Summary of FY2007-2011 Capital Needs
Approved Funded Projects to FY 2010-2011
Regional Jail Project
800 MHz Radio System Upgrade
VDOT Revenue Sharing
South County Library
Garst Mill Park Improvements
Replacement of HP/3000
Center for Research Technology
Enterprise Network Security
Computer Network Infrastructure Upgrade
Server Replacement
Total Approved/Funded Projects
$20,000,000
$14,000,000
$5,000,000
$12,840,000
$230,000
$1,000,000
$7,750,000
$175,000
$2,079,500
$772,500
$63,847,000
Unfunded Priority Projects
New County Garage
Public Safety Training Facility
Roanoke County/Salem Jail Renovations
Land Banking
New Plantation-Hollins Road Station
Regional Storm Water Mgt & Flood Control
Multi Generational Recreation Center
$2,080,000
$5,000,000
$2,500,000
$1,000,000
$1,870,000
$7,500,000
$15,000,000
$34,950,000
Total Unfunded Priority Projects
Future Capital Needs
Mt. Pleasant Library Relocation
Glenvar Library Expansion
Brambleton Center Renovations
Vinton Library Renovation
Masons Cove Fire & Rescue Bunkroom Addition
Green Hill Park Phase III
Roanoke River Greenway - Eastern Section
New Hanging Rock Fire & Rescue Station
Tinker Creek Greenway
Mudlick Creek Greenway
New Oak Grove Fire & Resc.ue Station
$813,250
$2,455,200
$330,000
$895,000
$200,000
$806,000
$1,776,800
$2,310,000
$1,911,000
$726,400
$2,100,000
$14,323,650
Total Future Capital Needs Projects
March 21 r 2006
Page 4
Attachment 4
E -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 21,2006
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County. Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
ACTION NO.
ITEM NO. F- ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 21, 2006
AGENDA ITEM:
Funding requests from cultural, tourism and other agencies for
fiscal year 2006-2007
SUBMITTED BY:
Brent Robertson
Director of Management and Budget
Elmer C. Hodge c1-- fI~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for presentations to allow cultural, tourism and other agencies
the opportunity to orally submit funding requests to the Board of Supervisors for inclusion in
the FY2006-2007 budget. At the March 14, 2006 Board of Supervisors meeting,
presentations from health and human service agencies requesting contributions from the
County for inclusion in the FY2006-2007 budget were heard.
Organizations that submitted funding requests for FY2006-2007 were instructed to submit
an Appearance Request Form to the Clerk to the Board of Supervisors if they wanted to
make an oral presentation. The Cultural, Tourism, and Other agencies on the attached
report have requested time to speak to the Board on March 21, 2006 regarding their
funding requests~ The written requests and accompanying literature submitted by each
organization are availabre in the Budget office for your review prior to the presentations.
A packet with each agency's budget history and requested funding amounts will be
distributed to each of the Board members on March 21. This packet will be used to record
the Board's recommendations for funding.
Based on input received from the Board, the County Administrator will make
recommendations for funding and present them as part of the FY2006-2007 proposed
budget that is planned for April.
FY2006-2007 Agency Funding Requests
Cultural, Tourism and Other Agencies
BOS Work Session
March 21 , 2006
The agencies listed below have requested time to speak to the Board regarding FY2006-2007
funding requests. Speakers will be called in alphabetical order (A to Z) by the name of the
organization they are representing.
Agency Name
. ~.~.~ ...q.?~..~.~.il....~f...~~.~.. .~.I~.~...~i.9.9.~. ....
~.I~.~....Ri9.9.~...,!i~.i~.~.....~.i.I~....~~.~~i"..a I
· ~Ci~.P. .Y.i~9.i.l.li~. .~ CiY~~~
Center in.the Sq~Cl~e Operati~f] .
~..q.I.~.~.~....,!~.I.~.~y...q~..~.~.<?i~.'.....I~.~...
:' Downtown Music Lab
Fr.i.ends of the Blue Ridge P~r~~~y.....
Harrison Museum of African American Culture
Presenter
.......... .......... .......... ..........:.~.i.~~~~I..cP~del~y: Cox Communications
Sandra R. Eubank, Co-Director
Everett Wern~.?s, ...~resident
H. ~~.~r.~.~~~..J~.~T.ry)P~Y~~~~~...
An~....ry19.~~~.~~,..Executive Di rector
r Ch~..r.I,i.~,..~~,~i,II~...~~.~~u~.iy.~...,~~t.1.ctor.... . .......~~...w......
. . [Su^~.(3n Jac.~.~on Mill~, ~~.l?'''~'''~t::~.~.iy~. ..pir~ctor
cm~c~~...~~~,Cadden or Melody Stovall
;Kent Chrisman, Executive Director
:..tt..i.~.~.c.?ry...~.~.~.~~.~....~....~.i.~!~.~.i..?a.1 S.'?9.i.~.~y...~!...,!!.,~?~~r,~....n'{~.~
History Museum & Historical Society of Western VA -
O. Winston Link Museum
Jefferson Center Foundation
Mill Mountain Theatre
Ne.w Century Venture Center
: Roanoke Hjgher Education Center
Science MuseurTl of Western Virginia
Shen~.~.9<?.~h ..Y~U.~.Y Travel As~ociation ..
. Small Business DE3V~.I.~p~~.~~q.~~.~~~..
:Tri-County Lake Administrative Commission (TLAC)-
Smith Mtn Lake
Vir9 .il"l.iCl...A~~.!~~T. ,~PC?~~
Yirginia Museum o~ ,-r~.~.~p.9.r1~~..i..(.)fl
y ().LJ~.9..~~.9i~.l"lc~s ()f ~irginiaululr"l~~ u..
: Leslie Jordan and Kim Parker
James Bau Graves
..Aman~a StrC?P'~, Associate Director
. Lisa Ison, President
~Thomas L~ McKeon, Ed.D., Executive Director
..~.~r-lC:Y McCrickard
Meriwether German
Roy .0. Baldwin, Direct.()r
Stan Sm ith
Peter Lampman, President
l..Ro~~r1uu~~.J?.i.I.ls.I.., Executive Director
,~.~Yu~99r~lu Exe~utive Director