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HomeMy WebLinkAbout3/14/2006 - Regular March 14, 2006 159 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 14, 2006 The Board of Supervisors of Roanoke County, Virginia met this day atthe Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of March 2006. IN RE: CALL TO ORDER Chairman Wray called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Michael A. Wray; Supervisors Michael W. Altizer, Joseph B. “Butch” Church, Richard C. Flora MEMBERS ABSENT: Vice-Chairman Joseph P. McNamara STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Diane D. Hyatt, Chief Financial Officer; Dan O’Donnell, Assistant County Administrator; Diane S. Childers, Clerk to the Board; Teresa Hamilton Hall, Public Information Officer IN RE: OPENING CEREMONIES The invocation was given by Greg Huffman, Shenandoah Baptist Church. The Pledge of Allegiance was recited by all present. March 14, 2006 160 IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Mahoney added a closed meeting pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion concerning the performance and resignation of an employee. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Budget Department for receiving the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for fiscal year 2005-2006 Chairman Wray recognized the following representatives from the Department of Management and Budget: Brent Robertson, Director; Chad Sweeney, Budget Manager; and Cathy Tomlin, Budget Analyst. 2. Proclamation declaring the month of March 2006 as Purchasing Month in the County of Roanoke Chairman Wray presented the proclamation to the following representatives of the Purchasing Department: Rebecca Owens, Director of Finance; Don Karnes, Contracts and Major Projects Specialist; Pat Chockley, Purchasing Supervisor; Kay Johnston and Marcha Powell, Buyers; and Jan Killgore, Program Support Specialist. March 14, 2006 161 IN RE: BRIEFINGS 1. Annual report from the Roanoke Valley Economic Development Partnership. (Phil Sparks, Executive Director) Mr. Sparks provided an overview of the following accomplishments of the Economic Development Partnership (EDP): (1) Updated the industrial park brochure to include information regarding the County’s Center for Research and Technology (CRT) and the Vinton Business Center. (2) Posted Roanoke County properties on the EDP website, as well as the Virginia Economic Development Partnership’s website. (3) Included Integrity Windows, Cardinal Glass, and Tecton Products in a media tour for Site Selection that resulted in a media article. (4) Partnered with the County’s Economic Development Department on a two-page advertisement in Expansion Solutions. (5) The EDP brought numerous prospects to CRT, the County’s shell building, and other properties. Mr. Sparks advised that in 2004-2005, the EDP contributed to $77.2 million in announced new investment; 322 new jobs; 3 local expansions; and one new company. Since the inception of the EDP, more than $1 billion in new investments have been announced. He stated that in the prior fiscal year, the following expansions and new businesses were announced in the Roanoke Valley: Altec Industries expansion - $14 million; CTS&I expansion - $4.1 million; Arkay Packaging expansion - $11 million; Tecton Products - $12.1 million; and Koyo Steering Systems expansion - $36 million. March 14, 2006 162 Mr. Sparks advised that in 2004-2005, Alleghany Highlands and the City of Covington joined the EDP. In addition, the EDP, Roanoke City, and Roanoke County were one of the first 30 groups in the United States to earn Accredited Economic Development Office (AEDO) status, and the Roanoke Valley was ranked near the top by Expansion Management and Cities Ranked and Rated. He indicated that the strategies employed by the EDP focused on advertising, trade shows, marketing missions, targeted industry sector campaigns, public relations, and the EDP website. He outlined the following statistics for the prior year: placed 36 ads; website hits totaled 56,185; attended 8 trade shows resulting in one prospect; participated in 7 marketing missions resulting in two prospects; conducted 12 conference calls; had 31 editorial placements; opened 31 prospect files; and conducted 34 prospect visits. Mr. Sparks stated that there are currently 10 proposals pending, 13 of which are actively considering the region while 5 are long-term prospects. He stated that the partnership has a staff of 6 individuals who work to serve the citizens. Supervisor Church inquired if the 23 prospects which are pending look promising. Mr. Sparks advised that the outlook is good, but noted that the competition to attract companies in today’s market is fierce. He noted the growing use of incentive funds which contribute to a more competitive environment. Supervisor Church commended the staff in the County’s Economic Development Department for the outstanding job that they do. March 14, 2006 163 Supervisor Flora noted that the competitive nature of the business is not new, but he stated that our region has still been successful in attracting some of the best prospects. He stated that the relationship between the EDP and Roanoke County has been outstanding. Supervisor Altizer thanked Mr. Sparks and his staff for the job that they do, and he commended the Roanoke County Economic Development Department for their outstanding work. He stated that the County tries to make good business decisions. He referenced the Governor’s Opportunity Fund and noted that the General Assembly has attempted to remove these funds from the current budget. Mr. Sparks advised that with slightly over $11 million being proposed in the General Assembly budget, over $8 million is designated. He noted there have also been cuts in workforce training funds which have historically been a strong incentive for Virginia businesses. He advised that there is a need to educate the local legislators about the importance of these funds. Supervisor Wray requested clarification regarding the potential investment of $102 million to $167 million for the 10 pending proposals. Mr. Sparks confirmed that these pending prospects represent a potential investment of $102.2 million to $167.4 million. IN RE: NEW BUSINESS 1. Adoption of a resolution stating Roanoke County’s opposition to a proposal by the National Forest Service to sell approximately 121 acres of National Forest property in the Catawba Magisterial March 14, 2006 164 District of Roanoke County. (Elmer C. Hodge, County Administrator) R-031406-1 Mr. Hodge advised that Roanoke County was recently notified that the National Forest Service (NFS) was proposing to sell 121 acres of land in the Catawba district. He indicated that this is part of approximately 6,000 acres of land in Virginia that are being proposed for sale. These funds would be redistributed by the federal government to localities; however, the County does not have any expectation that we would receive any of these funds. Further, this parcel of land provides a viewshed from the Appalachian Trail and Mr. Hodge stated that to sell this parcel would not only open up the possibility of development, it would harm existing stormwater management, recreation, and wildlife. He noted that this could potentially be the first in a series of domino effects resulting from such a sale. He advised that staff recommends adoption of a resolution opposing this proposed sale and notifying our legislators of the County’s concerns. He indicated that there have been meetings with citizens in the area, and noted that Supervisor Church was present at a meeting that was held yesterday regarding this issue. He asked that Supervisor Church provide information regarding the concerns expressed by citizens in the area. Supervisor Church stated that he has a two-page list of individuals to contact regarding this matter, and he concurred that this could be the beginning of a domino effect. He stated that the citizens recognize the need to protect the viewshed, March 14, 2006 165 water, and wildlife. Further, it is public property and it is not the responsibility of the citizens to fund the federal government’s budget problems. He stated that no benefits will come to our locality and advised that most of the problems which exist are in the western states. He indicated that once the first parcel is sold, the NFS will sell additional properties. He stated that the County needs to send a message to our elected leaders, and he noted that there is a 30-day comment period. Mr. Hodge advised that this is the same piece of property that was previously proposed for a land swap with an adjacent parcel further up the mountain. He noted that the proposed exchange was opposed by the residents due to the fact that some of the property in question is more developable. He stated that the property does have a lot of challenges. He noted that the property is designated as an agricultural or preserve area in the County’s Comprehensive Plan, and staff recommends adoption of the resolution and forwarding it to the legislators asking that the property be retained as part of the NFS. Supervisor Flora advised that he will support the resolution and noted that if we were discussing land that could be returned to a worthy purpose, it would be different; however, this is not developable land and it is on the side of a mountain. He stated that this is the type of land that the NFS should own. Supervisor Altizer voiced support for the resolution and inquired if it was to the County’s benefit to add a statement to the resolution asking that if the property is not retained by the NFS that it be given to Roanoke County. Mr. Hodge advised that staff March 14, 2006 166 will inquire about this possibility; however at this time, staff recommends that this property be retained by the NFS. If it is designated for disposal by the NFS, it is possible that local governments could be given the right of first refusal. Supervisor Wray noted that the funds from the sale of all NFS property nationwide will go into a pool for distribution. He questioned if it was accurate that there is only a slim chance that Roanoke County would receive any of these funds. Mr. Hodge reported that he does not have a formula for how the funds will be distributed to localities, but he noted that the resources will be directed to areas that have greater levels of poverty than Roanoke County. Mr. Hodge advised that it is not likely that Roanoke County would receive any of the funds. Supervisor Church advised that the NFS is not making this request, and he noted that they are doing what they are told to do. He stated that staff in the NFS wants to retain these properties. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara March 14, 2006 167 RESOLUTION 031406-1 EXPRESSING ROANOKE COUNTY’S OPPOSITION TO THE PROPOSAL TO SELL 121 ACRES OF NATIONAL FOREST PROPERTY IN THE CATAWBA MAGISTERIAL DISTRICT OF ROANOKE COUNTY WHEREAS, the United States Forest Service has proposed to sell 5,717 acres of forest land in Virginia to raise funds for local schools and roads; and WHEREAS, when Congress authorized the purchase of land for the creation of the George Washington and Jefferson National Forests it provided flood protection, clean water, timber, recreation, wildlife habitat, and scenic viewsheds for the Appalachian Trail and urbanizing areas like Roanoke; and WHEREAS, this proposal would reverse decades of hard work to protect through public stewardship and management the vulnerable ridgelines and mountainsides, and would eliminate public open space and recreational uses; and WHEREAS, the proceeds from the proposed sale of this property would not benefit Roanoke County; and WHEREAS, 121 acres of land located in the Catawba Magisterial District of Roanoke County is included in this proposed sale. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the citizens of Roanoke County express their opposition to the proposal by the United States Forest Service to sell this 121 acre tract of land located in the Catawba Magisterial District. 2. That if this property were sold and developed it would have the following harmful effects upon the County: harm to the viewsheds from the Catawba community and the Appalachian Trail, and potential for soil erosion, soil loss, water runoff, flooding and loss of forested lands. 3. That the Clerk to the Board of Supervisors is directed to send a copy of this resolution to Congressman Goodlatte, Congressman Boucher, Senator Warner, and Senator Allen. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara 2. Request to accept and appropriate grant funds in the amount of $300,000 on behalf of RADAR for the purchase of vehicles and computer hardware. (Diane D. Hyatt, Chief Financial Officer) March 14, 2006 168 A-031406-2 Ms. Hyatt advised that the Commonwealth of Virginia, Department of Rail and Public Transportation, has awarded a capital grant in the amount of $300,000 to RADAR to operate the CORTRAN program for Roanoke County. Of this amount, $200,000 is for the purchase of new vehicles and $100,000 is for the purchase of computer hardware for their scheduling system. This grant represents $240,000 in federal monies, $44,600 in state monies, and $15,400 as the local match which will be paid by RADAR. Ms. Hyatt indicated that these monies must pass through a local government entity and the funds will come to the County and then be sent directly to RADAR. There is no financial impact to Roanoke County; however, these funds are accounted for on the single audit report which shows the flow of the grants as they are passed through to the appropriate agency. She advised that staff is recommending approval of the grant and appropriation of the funds for use by RADAR. There was no discussion on this item. Supervisor Flora moved to approve the staff recommendation (acceptance and approval of the grant and appropriation of the monies for use by RADAR). The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara March 14, 2006 169 3. Resolution expressing Roanoke County’s intent to participate in a regional effort to develop a regional water supply plan in accordance with Virginia’s local and regional water supply planning regulations. (Elmer C. Hodge, County Administrator) R-031406-3 Mr. Hodge advised that in 2003, the State of Virginia amended a Senate bill requiring all localities in Virginia to develop a comprehensive statewide water supply planning process. The plan requires the locality to outline how they will accomplish the following objectives: (1) Ensure that adequate and safe drinking water is available to all citizens of the Commonwealth; (2) Encourage, promote, and protect all other beneficial uses of the Commonwealth's water resources; and (3) Encourage, promote, and develop incentives for alternative water sources, including but not limited to desalinization. Mr. Hodge stated that several years ago, the County participated with area localities on the development of a long-range water supply study. He indicated that this plan will be an update to that project and he encouraged regional participation on this effort. He advised that data is not yet available regarding the cost, but it will be less expensive than if each locality developed an independent study. He stated that at the present time, we are waiting to receive information regarding grant applications which will allow staff to obtain a more definite cost estimate. Mr. Hodge advised that it is important to participate in this regional study which will help ensure interconnectivity, thus providing a stronger utility system. March 14, 2006 170 Supervisor Wray requested clarification regarding appropriation of funds for the cost of the study. Mr. Hodge advised that any request for funding will be brought back to the Board at a future date for approval. In response to an inquiry from Supervisor Wray regarding grant applications, Mr. Hodge advised that the localities are pursuing grant funding to help reduce the cost of preparing the study. Supervisor Altizer noted that our water system is handled by the Western Virginia Water Authority (WVWA); however, the language in the state legislation mandates that each locality must follow this process. He indicated that this is the reason why this action is being taken by each locality, rather than the WVWA. Supervisor Altizer further noted that by participating regionally, the timeframe for compliance is extended beyond the period that would be allowed if Roanoke County handled the study independently. Supervisor Altizer moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara RESOLUTION 031406-3 EXPRESSING ROANOKE COUNTY’S INTENT TO PARTICIPATE IN A REGIONAL EFFORT TO DEVELOP A REGIONAL WATER SUPPLY PLAN IN ACCORDANCE WITH VIRGINIA’S LOCAL AND REGIONAL WATER SUPPLY PLANNING REGULATIONS WHEREAS, improved coordination of drought response and water resources management activities at the local, regional and state levels are essential to March 14, 2006 171 guaranteeing the adequacy of Virginia’s water supplies to meet the current and future needs of Virginia’s citizens in an environmentally sound manner; and WHEREAS, Section 62.1-44.38:1 of the Code of Virginia, as amended, requires the development of a comprehensive statewide water supply planning process to: (1) ensure that adequate and safe drinking water is available to all citizens of the Commonwealth, (2) encourage, promote, and protect all other beneficial uses of the Commonwealth's water resources, and (3) encourage, promote, and develop incentives for alternative water sources; and WHEREAS, Virginia’s Local and Regional Water Supply Planning Regulations (9VAC25-780) (“Regulations”) require that “all counties, cities and towns in the Commonwealth of Virginia shall develop a local water supply plan or shall participate in a regional planning unit in the submittal of a regional water supply plan to the Board in accordance with this chapter”; and WHEREAS, the Regulations define a “Regional Planning Unit” as a collection of local governments who have voluntarily elected to develop and submit a regional water plan, and local governments electing to participate in the submittal of Regional Water Supply Plans must notify the Virginia Department of Environmental Quality of the intent to participate in a Regional Plan by November 2008; and WHEREAS, the Counties of Bedford, Botetourt, Franklin, and Roanoke, the Cities of Roanoke and Salem, and the Towns of Boones Mill, Rocky Mount, and Vinton desire to participate in a cooperative regional effort to develop and submit a regional water plan, as a “Regional Planning Unit”, where the plan will result in the proposed development of future water supply projects that accommodate the long-range water supply needs of the participating local governments; and WHEREAS, the Roanoke Valley-Alleghany Regional Commission has agreed to assist participating localities in applying for and coordinating a regional Water Supply Planning Grant from the Virginia Department of Environmental Quality to assist in development of a regional water supply plan that meets the criteria and conditions established in the Commonwealth’s Local and Regional Water Supply Planning Regulation. NOW, THEREFORE BE IT RESOLVED, that Roanoke County will participate, as part of a regional planning unit, in a water supply planning effort to develop a regional water supply plan in accordance with Local and Regional Water Supply Planning Regulation, subject to an appropriation of funds for the project. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara March 14, 2006 172 IN RE FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the relocation of the following polling places: (1) 107 Bennett Springs Precinct; (2) 204 Botetourt Springs Precinct; and (3) 503 Cave Spring Precinct. (Judith Stokes, General Registrar) Ms. Stokes advised that she is requesting the Board’s approval to relocate three polling precincts. She noted that the Electoral Board Vice-Chair, Dana Martin, was present at the meeting. Ms. Stokes indicated that there is one correction to the ordinance in paragraph 3 which is to allow for reasonable notification to the voters of all three precincts of this change in their polling location. She stated that it is the intent to make it as convenient as possible for the citizens of Roanoke County to exercise their right to vote. She outlined the following proposed precinct changes: (1) Bennett Springs Precinct, Catawba Magisterial District, to be moved from the Roanoke Moose Lodge to Mountain Pass Baptist Church. She advised that the new Fellowship Hall at Mountain Pass Baptist Church will provide a larger space for setup of voting equipment, increased lighting, additional convenient parking, and easier accessibility from Route 311 as well as the parking area. (2) Botetourt Springs Precinct, Hollins Magisterial District, to be moved from the Hollins Fire Station to Glad Tidings Church. This new location will provide increased parking, temperature control for the voters and election officials, and a larger space for setup of voting equipment. (3) Cave Spring Precinct, Cave Spring Magisterial District, to be moved from the Masonic Lodge to the Church of March 14, 2006 173 the Holy Spirit. This facility provides increased parking and accessibility. She noted that a temporary voting location was approved by emergency ordinance on October 11, 2005, after notice from the Masonic Lodge that Roanoke County could no longer use their facility as a polling location. She advised that this change would be a permanent move. Ms. Stokes reported that legal notice was published in the Roanoke Times on Tuesday, March 7 and March 14, and maps are available for inspection by the public which indicate the proposed changes. She advised that notice of the changes will be mailed to all registered voters in the three precincts with directions to the new polling locations. Supervisor Wray inquired if the notice will be mailed 15 days prior to the election. Ms. Stokes advised that it must be mailed no later than 15 days prior to the election. Supervisor Wray inquired if it was possible to include a map with the notice that is sent to voters. Ms. Stokes responded in the affirmative. Supervisor Church thanked Ms. Stokes and stated that it is interesting to note that each polling precinct is being moved to a church location and that this reinforces the Board’s support of churches with respect to zoning issues. He stated that the change in the Catawba precinct at Mountain Pass Baptist Church will be beneficial, and he recognized Mr. Martin and Betty Graham, Deputy Assistant General Registrar. Supervisor Wray expressed appreciation to those in attendance and noted Mr. Martin’s history of active public service. March 14, 2006 174 Supervisor Church moved to approve the first reading and set the second reading and public hearing for March 28, 2006. The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara 2. First reading of an ordinance to accept the donation of a 2.28 acre parcel of land located at the intersection of West River Road and West Main Street from the Virginia Recreational Facilities Authority (VRFA) to the County of Roanoke, Catawba Magisterial District. (Pete Haislip, Director of Parks, Recreation, and Tourism) Mr. Haislip introduced Alfred Anderson, Chairman of the Virginia Recreational Facilities Authority (VRFA). Mr. Anderson stated that in September 1988, the Ann Marr Fulwiler Trust donated a 2.28-acre parcel in west Roanoke County to Virginia’s Explore Park, held by Virginia Recreational Facilities Authority (VRFA). At that time, the Explore Park Master Plan envisioned a Roanoke River parkway with an accompanying trail along the river from Explore Park to the western portion of the County. The purpose of the donation was to support the park’s master plan and vision for this Roanoke River parkway and greenway. Mr. Anderson advised that in 2004, the VRFA Board of Directors assessed its land holdings and determined that this parcel March 14, 2006 175 was no longer needed to support Explore Park’s current vision. In so doing, the Board declared this property as surplus and requested that the property be donated or sold. In May 2005 when the VRFA entered into a 50-year lease option with Virginia Living Histories, this parcel was removed from the lease option due to its remote location from Explore Park and in support of the original donor’s wish that the property be made available for incorporation into the valley greenway system. He indicated that the property is now free and clear for disposal. Mr. Anderson advised that on February 21, 2006, the VRFA Board of Directors voted unanimously to approve the donation of this property to Roanoke County for use as a park and future greenway development. Mr. Haislip reported that the property is on West River Road adjacent to the railroad tracks and the Roanoke River. He provided a map showing the location of the property. Mr. Haislip stated that the majority of the property is in the flood plain and unsuitable for commercial or residential development; however, it is an excellent site for the intended purposes for which it was donated. He indicated that with the current expansion of programs at Camp Roanoke, the Roanoke River is being used two to three times per week for activities and they have not previously had an acceptable access to the river. He noted that this parcel will provide an excellent addition to the Camp Roanoke program and will provide convenient access to the Roanoke River. In addition, the original plan for the Roanoke Valley Greenways is currently being updated and will examine how the greenway will extend along the Roanoke River to the west. He stated that any future construction of a greenway would come back to the Board for March 14, 2006 176 approval, and advised that staff recommends acceptance of the donation. He recognized Debbie Pitts, Executive Director of Virginia’s Explore Park, who was present at the meeting. Supervisor Church stated that acceptance of this donation is a positive for Roanoke County. Supervisor Wray concurred with Supervisor Church and noted that this is a win-win situation for all parties. Supervisor Church moved to approve the first reading and set the second reading for March 28, 2006. The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara IN RE: SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing conveyance of an easement to Appalachian Power Company for electric service across property owned by the Board of Supervisors at the Roanoke County Public Safety Building, Catawba Magisterial District. (Dan O’Donnell, Assistant County Administrator) O-031406-4 Mr. O’Donnell reported that this is the second reading of the ordinance to convey an easement to Appalachian Power Company (APCO) which will provide power March 14, 2006 177 to the new public safety center. He advised that there have been no changes since the first reading. There was no discussion on this item. Supervisor Church moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara ORDINANCE 031406-4 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR ELECTRIC SERVICE ACROSS PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE ROANOKE COUNTY PUBLIC SAFETY BUILDING, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County is in the process of constructing a Public Safety Building located on Cove Road; and WHEREAS, Appalachian Power Company (APCO) requires a right-of-way and easement for underground transmission lines on the County’s property to provide electric service to the site as shown on the plat entitled “Proposed Right-of-Way on the Property of the Board of Supervisors of Roanoke County” dated February 7, 2006; and WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 28, 2006, and a second reading was held on March 14, 2006. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to APCO for the provision of electrical service in connection with Roanoke County’s Public Safety Building. March 14, 2006 178 3. That donation to APCO of an easement and right-of-way for underground transmission lines and related improvements, within the easement area designated on the above-mentioned map, on the County’s property (Tax Map No. 36.16-1-11.01) to provide electric service to the Public Safety Building is hereby authorized and approved. 4. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara IN RE: APPOINTMENTS 1. League of Older Americans Advisory Council Chairman Wray advised that Beverly Eyerly has indicated that she is willing to serve an additional one-year term that will expire on March 31, 2007, and that confirmation of this appointment has been placed on the consent agenda. 2. League of Older Americans Board of Directors Chairman Wray advised that the League of Older Americans Board of Directors has requested that the Board of Supervisors ratify the appointment of Linda Manns to serve an additional three-year term that will expire on March 31, 2009. He indicated that ratification of this appointment has been placed on the consent agenda. 3. Roanoke Regional Airport Commission Chairman Wray advised that following a closed meeting on February 28, 2006, it was the consensus of the Board to appoint H. Odell “Fuzzy” Minnix to a four- year term that will expire on February 10, 2010. He indicated that confirmation of this March 14, 2006 179 appointment has been placed on the consent agenda. Mr. Minnix was present at the meeting and recognized by the Board. IN RE: CONSENT AGENDA R-031406-5 Supervisor Church moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara RESOLUTION 031406-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 14, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes – February 28, 2006 2. Confirmation of appointments to the League of Older Americans Advisory Council and the Roanoke Regional Airport Commission, and ratification of appointment to the League of Older Americans Board of Directors 3. Request to authorize the execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County for the period February 1, 2006 through January 31, 2007 4. Request to authorize a modification to the Cox Communications performance agreement 5. Request to accept and appropriate $11,117 additional funding from Help America Vote Act (HAVA) grant funds to purchase WINscan absentee voting equipment March 14, 2006 180 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara IN RE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve 5. Statement of Treasurer’s accountability per investment and portfolio policy as of February 28, 2006 IN RE: CLOSED MEETING At 4:15 p.m. Supervisor Wray moved to go into closed meeting pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion concerning the performance and resignation of an employee. The motion carried by the following recorded vote: March 14, 2006 181 AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara The closed meeting was held from 4:47 p.m. until 4:52 p.m. IN RE: WORK SESSIONS 1. Work session to discuss fiscal year 2006-2007 budget development. (Brent Robertson, Director of Management and Budget) (a) General Services Department The work session was held from 5:00 p.m. until 5:27 p.m. Ms. Green provided an overview of the prior year accomplishments in the following divisions of General Services: (1) Facilities Management: Ms. Green outlined the improvements that have been made to various County facilities. She advised that capital maintenance projects completed in 2004-2005 totaled $323,720. (2) Solid Waste: Ms. Green reported that in-house vehicle repairs have increased; a recycling program was implemented with Hollins University; staff coordinated multiple household hazardous waste collection days; a small bandit truck was purchased for collection on smaller roads; and she noted that there continue to be increases in tonnage at the Roanoke Valley Resource Authority (RVRA). (3) Garage: Ms. Green advised that they have completed their first full year of servicing Western Virginia Water Authority (WVWA) vehicles and achieved a 99.9% customer satisfaction rating on user surveys. Labor March 14, 2006 182 productivity increased by $57,000 over the previous year, and staff performed 3,158 repairs in 2004-2005. Ms. Green outlined the following issues for the General Services Department in the upcoming budget year: (1) Facilities Management: increased energy costs; partial year of operations for the new public safety center; maintenance of training in specialized fields such as air conditioning; limited funding for interior renovations; and continued capital needs for major systems and components (roofs, paving, HVAC). (2) Solid Waste: increasing tonnage due to residential growth; more requests for recycling; maintaining timely vehicle replacement; trash container replacement. (3) Garage: critical need for short-term expansion until a new facility can be constructed. Ms. Green noted the significant increases experienced in the number of vehicles serviced by the garage, as well as increases in the amount of labor hours and charges. Ms. Green requested the following assistance for the 2006-2007 budget year: (1) increase to the budget for increasing energy costs and to cover the cost of custodial services at the new public safety center; (2) increase to the solid waste budget for replacement of cans and increased tire and fuel costs; (3) increase for overtime at the garage; and (4) approval of temporary satellite facility for garage, including personnel and necessary equipment such as lifts. Ms. Green emphasized that the number one priority for the General Services Department is the garage, which has outgrown the current facility and staffing. March 14, 2006 183 (b) Community Development Department The work session was held from 5:28 p.m. until 5:38 p.m. Mr. Covey reported on the status of the hiring of six additional personnel in the Community Development Department. He outlined the following issues facing the department in 2006-2007: (1) Building Services: there have been problems with the company handling the implementation of the automated permitting system in the land development office. He further advised that the requirements for issuing a building permit in Roanoke County have been increased, largely due to erosion/sediment control and drainage requirements. He noted that the inspection process is being automated to assist in improving the department’s Insurance Services Office (ISO) rating, as well as to provide standardized checklists for inspectors which will provide for more consistent inspection processes. He further advised that they anticipate moving to the new Geographic Information System (GIS) platform in the third quarter 2006, and noted that it will include aerial photography and topographical maps. (2) Planning Division: staff is working on the development of a steep slope ordinance, which may be part of the erosion and sediment control ordinance. They have met with the Planning Commission and local geotechnical engineers, as well as representatives from the Homebuilders Association, to receive input regarding development on steep slopes and other factors that must be evaluated such as soil composition, drainage, etc. He stated that it is anticipated that this matter will be brought to the Board in the third quarter 2006 for review and approval. Staff is also working to develop standards for development of March 14, 2006 184 rural village centers and will bring these back to the Board at a future date for review. (3) Stormwater Management: the County is currently operating under a stormwater ordinance which is a joint venture with Roanoke City and also part of the permit requirement of National Pollutant Discharge Elimination System (NPDES) to have a stormwater ordinance in effect by 2006. It is the goal of staff to have this in place by July 1, 2006. Mr. Covey advised that there is a consultant working with staff and a team of citizens on this process. (4) Transportation: this is an area that may require greater involvement in the coming year due to issues with I-81, and he advised that there will be a public hearing in April on the Phase I environmental draft. Anthony Ford, Transportation Engineering Manger, plans to conduct a work session at the March 28 meeting to brief the Board on the draft statement and to gain consensus on the County’s position with regard to this environmental impact statement. (5) Revenue Sharing: Mr. Covey advised that the Board approved the $1 million allocation and if the amount allocated is lower, the number of projects will have to be reduced. He noted that the correspondence being received from the Department of Transportation attempts to get counties more involved and increasingly is offering to provide higher matching amounts if counties will agree to handle the projects. He stated that if the department has to handle more projects, additional staffing will be required. With respect to I-73, he noted that the documents have been prepared regarding access to the Blue Ridge Parkway in the Clearbrook area and staff is waiting on the record of decision. Mr. March 14, 2006 185 Covey also noted concerns about space and advised that as the staffing levels have expanded, the need for additional space has become an issue. Ms. Hyatt advised the Board that the schools are required to submit their budget to the Board of Supervisors by April 1 of each year. Since the General Assembly will not have finalized a budget by that date, she inquired if the Board was willing to waive the April 1 submission deadline for the schools. There was a consensus of the Board to waive this requirement for the submission of the fiscal year 2006-2007 school budget. 2. Work session to discuss an optional Flexible Leave Plan for employees. (Elmer C. Hodge, County Administrator; Joe Sgroi, Director of Human Resources) The work session was held from 5:39 p.m. until 5:45 p.m. Mr. Sgroi advised that the proposed plan was developed due to concerns that have been expressed by employees about the lack of income protection in the event of an illness or injury. He stated that market research indicates that many companies are moving to a flexible leave plan (FLP) that includes some form of disability insurance. To add just short or long-term disability would cost $300,000 - $500,000, and he advised that the concept of FLP was loosely designed based on what was learned from the market research. He indicated that every aspect of the proposed plan is open to change and that no decisions have been made at this point. The basic assumption in developing the program was that the change should remain cost neutral. Mr. Sgroi reported that March 14, 2006 186 small group meetings were held with the Employee Advisory Committee (EAC) to gain feedback on the FLP. He noted that the concept is complex due to the variety of work/life experiences, and they wanted to conduct small group meetings in order to provide better understanding and communication. He advised that to date, the proposed plan has generated interest among employees and the responses have been generally favorable. He reported that more than half of County employees have been briefed about the concept and he outlined the following information that has been presented: (1) the FLP program provides income protection; (2) there is a limited cash- in option of leave time; (3) participation in the program is optional for existing employees; (4) employees will bring their existing leave balances into the program. Mr. Sgroi stated that at this time, there is sufficient interest among employees to request approval by the Board to move forward with a request for proposals (RFP) of insurance companies to provide disability insurance. Information obtained through the RFP will provide more accurate financial impact data. It is anticipated that this matter could be brought to the Board by June 2006 and implemented by fall 2006. It was the consensus of the Board to proceed with the RFP and staff is to report back to the Board regarding the proposed cost estimate to implement the plan. IN RE: CERTIFICATION RESOLUTION R-031406-6 At 6:05 p.m., Supervisor Wray moved to return to open session and adopt the certification resolution. The motion carried by the following recorded vote: March 14, 2006 187 AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara RESOLUTION 031406-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Church, Altizer, Flora, Wray NAYS: None ABSENT: Supervisor McNamara IN RE: PUBLIC HEARINGS 1. Public hearing to elicit citizen comment on the following items: (Brent Robertson, Director of Management and Budget) March 14, 2006 188 (a) General comment on the annual budget for fiscal year 2006- 2007 Mr. Robertson advised that the purpose of this public hearing is to elicit general comment on the upcoming budget development process. He stated that the public hearing provides citizens’ an opportunity to express their priorities and concerns for the Board to consider during formulation of the upcoming budget. There were no citizens present to speak on this item. (b) “Effective” tax rate increase resulting from real estate reassessments Mr. Robertson stated that State Code mandates that when reassessments of real property in a locality result in a real estate revenue increase of 1% over the previous year, the locality must either reduce the tax rate so that revenues are no more than 101% of the previous year or hold a public hearing indicating an effective real property tax increase. There were no citizens present to speak on this item. (c) Real estate, personal property and machinery and tools tax rates Mr. Robertson stated that staff advertised the proposed real estate, personal property, and machinery and tools tax rates for calendar year 2006 as follows: (1) real estate tax at a rate of not more than $1.12 per one hundred dollars assessed valuation; (2) personal property tax at a rate of not more than $3.50 per one hundred March 14, 2006 189 dollars assessed valuation; and (3) machinery and tools tax at a rate of not more than $3.00 per one hundred dollars assessed valuation. He advised that the advertised rates are the County’s current tax rates and the Board may not adopt a rate above these rates without re-advertisement and a public hearing; however, they could adopt a rate lower than the advertised rate. Mr. Robertson noted that the tax rates are scheduled to be adopted by the Board at the March 28, 2006 meeting. The following citizens spoke regarding this item: Leon Martin, 5368 Glenvar Heights Boulevard, stated that as a retired senior citizen, he only receives a small percentage increase in his income which is offset by increases in Medicare insurance. He recognized the issues faced by the County such as the request for additional police officers; however, he stated that there are many things that the Board should evaluate more critically. He encouraged the Board to work with what we already have and keep the taxes at a lower rate. He stated that it appears that the County gets an increase in revenues but then spends the full amount of the increase. Max Beyer, 2402 Coachman Drive, requested that the Board reduce the real estate tax rate. He stated that the needs of the government are infinite and so are the needs of the citizens. He noted that many people are living on a fixed income while the County is blessed with automatic revenue increases every year, particularly with rising property values and the favorable business climate. He indicated that this windfall needs to be shared with the taxpayers. He further stated that the majority of the Board March 14, 2006 190 members are Republican and if the citizens wanted a tax and spend administration, the Board would be comprised of Democrats. He stated that the reduction should be meaningful and recognized by the taxpayers. Supervisor Church requested confirmation that no action will be taken by the Board with respect to setting the tax rate at today’s meeting. Mr. Robertson responded in the affirmative. Supervisor Church requested that staff provide information regarding the impact that a one cent reduction in the real estate tax rate would have on the following home values: $100,000; $150,000; and $200,000. Mr. Robertson advised that a one cent reduction in the tax rate would result in a $10 per year annual decrease in the taxes on a home assessed at $100,000; $15 for a $150,000 home; and $20 for a $200,000 home. IN RE: FUNDING REQUESTS FOR FISCAL YEAR 2006-2007 BUDGET ` 1. Human Services and Social Services Agencies Chairman Wray advised that this time had been set aside for human service and social service agencies to submit funding requests to the Board for the 2006-2007 budget. The agencies were called to speak in alphabetical order. The following representatives spoke on behalf of their agencies: (1) Adult Care Center of the Roanoke Valley: Sue S. Nutter, Program Director - $12,000; (2) American Red Cross: Steve Smith – $5,000; (3) Bethany Hall: Jenny Neel - $12,240; (4) Big Brothers and Big Sisters of Roanoke Valley: Bill Bestpitch, President and CEO - $4,200; (5) Blue March 14, 2006 191 Ridge Independent Living Center: Tom Hawthorne - $10,000; (6) Blue Ridge Legal Services, Inc.: John E. Whitfield, Executive Director - $3,732; (7) Boys and Girls Clubs of Southwest Virginia: Rebecca Emanuelson, CEO - $12,600; (8) Bradley Free Clinic: Kevin C. Kelleher, MD, Medical Director - $7,200; (9) Brain Injury Services of SWVA: Helen Butler, Executive Director - $23,280; (10) Camp Virginia Jaycee, Inc.: J. Andreé Brooks - $16,800; (11) Child Health Investment Partnership (CHIP): Christina Hatch - $25,000; (12) Children’s Advocacy Center of the Roanoke Valley, Inc.: Janice Dinkins Davidson, Executive Director - $5,500; (13) Commonwealth Search and Rescue: Deborah Harris, PSAR Chairman; (14) Conflict Resolution Center, Inc.: Margaret Beazley, Interim Executive Director - $7,500; (15) Council of Community Services - Information and Referral Center: Pam Kestner-Chappelear, President - $3,300; (16) Council of Community Services – Non-Profit Resource Center: Pam Kestner- Chappelear, President - $2,000; (17) Court Appointed Special Advocate (CASA): Anne C. Grove, Executive Director, and Zip Basile, Board Member - $10,000; (18) Eastern Appalachian Teen Challenge, Inc.: Harley L. Cox, Executive Director - $10,000; (19) Family Service of the Roanoke Valley: John Pendarvis, President and CEO - $7,500; (20) Fifth Planning District Commission Disability Service Board: Debbie Pitts, Roanoke County Representative - $1,268.05; (21) Habitat for Humanity: Betsy Whitney, Development Director - $5,000; (22) Literacy Volunteers of America – Roanoke Valley: Susie Boxley, Program Manager - $2,000; (23) LOA Area Agency on Aging: Susan B. Williams, Executive Director - $31,524; (24) Mental Health Association: Diane Kelly, March 14, 2006 192 Executive Director - $1,500; (25) Roanoke Area Ministries: Amy W. Foster - $3,000; (26) Roanoke Valley Interfaith Hospitality Network: David Paxton - $8,500; (27) Roanoke Valley Speech and Hearing Center: J. Andreé Brooks, President - $2,500; (28) Roanoke Wildlife Rescue: Dorothy H. Runion, Director - $12,000; (29) Saint Francis of Assist Service Dog Foundation: Niki Voudren, Development Director - $10,000; (30) Salem/Roanoke County Community Food Pantry: Jenny McCormick, Executive Director - $10,000; (31) Southwestern Virginia Second Harvest Food Bank: Charles Hammond - $10,000; (32) Total Action Against Poverty (TAP): Ellen Brown, Director - $31,000; (33) Total Action Against Poverty (TAP) – Transitional Living Center: Ellen Brown, Director - $21,000; and (34) TRUST: Darren Gunter, Executive Director - $7,500; (35) YMCA – Partners of Youth: John Levin, Director - $2,500. IN RE: RECESS Chairman Wray recessed the meeting from 7:25 p.m. until 7:35 p.m. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: (1) He thanked the individuals who attended the community meeting in Catawba regarding the proposed sale of the National Forest land, and thanked the Board for their support in adopting a resolution opposing this sale. (2) He stated that he wished the Board could provide every agency with the amount of funding they have requested; unfortunately, the Board must work within a budget. He advised that the Board will attempt to satisfy as many requests as possible. March 14,2006 193 Supervisor Flora: He concurred with Supervisor Church's remarks and stated that the agencies represented at tonight's meeting touch the lives of people in the community who need assistance, and he stated that the Board will give serious consideration to their requests. He stated that the Board wants to do as much as they can, and he thanked the representatives who attended the meeting. Supervisor Wray: He stated that a community is only as good as what it does to help its people and the services that they provide. He stated that the citizens of Roanoke County have elected the Board to be stewards of their tax dollars and the Board takes this job seriously. He indicated that the Board will work to ensure that they are providing services that will benefit Roanoke County citizens. He thanked the individuals who attended the meeting and noted that they spoke from the heart. IN RE: ADJOURNMENT Chairman Wray adjourned the meeting at 8:27 p.m. until Tuesday, March 21, 2006, at 3:00 p.m. for the purpose of a budget work session, Roanoke County Administration Center, 5204 Bernard Drive 4th Floor Training Room, Roanoke, Virginia. Submitted by: Approved by: ~~~.~,fjit~ Diane S. Chil ers, CMC Clerk to the Board (" ~"-c.Q ...... Q . ~ Michael A. Wray Chairman March 14, 2006 194 This page intentionally left blank.