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Home My WebLink About4/11/2006 - Regular Roanoke County Board of Supervisors Agenda April 11 , 2006 Good afternoon and welcome to our meeting for April 11, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor David Fraser Faith Alliance Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request to approve fiscal year 2006-2007 budget for the Roanoke Valley Resource Authority (RVRA). (Diane D. Hyatt, Chief Financial Officer; John Hubbard, Chief Executive Officer - RVRA) 2. Request to approve fiscal year 2006-2007 Roanoke Valley Television (RVTV) budget. (Elaine Simpson, Cable Access Director) 1 3. Request to adopt a resolution supporting the utilization of industrial access railroad track funds for the Mennel Milling Company. (Jill Loope, Assistant Director of Economic Development) 4. Request to approve health insurance rates for County and school employees for fiscal year 2006-2007. (Rebecca Owens, Director of Finance) 5. Request to approve dental insurance rates for County and school employees for fiscal year 2006-2007. (Rebecca Owens, Director of Finance) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the vacation of two 50' roads located between Lots 10 and 11 and Lots 17 and 18 on the north side of Buck Mountain Road and shown on the plat of Thomas H. Beasley Subdivision, Cave Spring Magisterial District. (Paul M. Mahoney, County Attorney) 2. First reading of an ordinance to vacate, quit-claim and release a fifteen foot width drainage easement dedicated by the Deed of Easement recorded in Plat Book 10, Page 112, formerly dedicated by Lynn Brae Farms, Inc., and to accept dedication of a new fifteen foot width drainage easement, said easement crossing the same property currently owned by Cox Cable Roanoke, Inc., Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Length of Service Awards Program (LOSAP) for Fire and Rescue 2. Roanoke Valley Greenway Commission I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - March 8, March 21, and March 28,2006 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 2 3. Resolution of appreciation to Richard L. Finney, Sheriff's Office, upon his retirement following twenty-five years of service 4. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $60,000 from the Department of Homeland Security for the purchase of a fire safety house for public education J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Joseph P. McNamara 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Michael A. Wray O. WORK SESSIONS 1. Work session to discuss fiscal year 2006-2007 budget development. (Elmer C. Hodge, County Administrator; Brent Robertson, Director of Management and Budget) P. CLOSED MEETING Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 3 ACTION NO. ITEM NO. E...J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Request to approve fiscal year 2006-2007 budget for the Roanoke Valley Resource Authority SUBMITTED BY: Diane D. Hyatt Chief Financial Office Elmer C. Hodge ~ ;/~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: On March 22, 2006, the Roanoke Valley Resource Authority (RVRA) adopted an operating budget for the fiscal year 2006-07. As specified in the RVRA's Members Use Agreement, the charter member users must now approve this budget before it can be placed in effect. In a letter, dated March 22, 2006, the Chief Executive Officer of the RVRA submitted the attached approved budget for consideration by the charter member users. The budget totals $8,790,040 and represents a slight increase of 2.1 % from the current 2005-06 budget. This budget includes a 4% salary increase and does not include any new personnel. The RVRA Board will revisit the actual salary increase prior to implementation to take into account the salary increases given by the charter member users. The tipping fee for charter members will remain at $45 per ton, and the tipping fee for commercial users will remain at $55 per ton. The budget utilizes $783,555 of the General Surplus Fund to balance the budget. The General Surplus Fund currently has a balance of $5,622,670, which is $3,448,885 more than currently needed. The use of $783,555 in the 2006-07 budget is intentional in order to bring the reserve down to a more reasonable level. The use of General Surplus Fund balance is planned through the 2009-2010 fiscal year. Mr. John Hubbard, Chief Executive Officer of the RVRA, will be at the meeting to present the budget request. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Tipping fees for charter members will remain the same. 2. The County will continue to receive a municipality fee of $300,000 annually for the RVRA to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the transfer station. 3. The County will receive payment from the RVRA of $45,000 during FY 2006-07 for providing accounting services. All of the above fiscal impacts are included in the FY 2006-07 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the 2006-07 fiscal year. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 11,2006 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2006-2007 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 22, 2006, a copy of which is on file in the office of the Clerk of the Board, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted a request that the County approve the FY 2006-2007 budget of the Roanoke Valley Resource Authority. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2006-2007 budget for the Roanoke Valley Resource Authority, as set forth in the March 22, 2006, report of the Authority Chief Executive Officer, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. BOA.lld of DiRECTOIlS, STAff ANd COIINsEl ! Board of Directors Bittle W. Porterfield III Chair The Roanoke Valley Resource Authority Board of Directors is comprised of seven members "appoihled by the charter member jurisdictions. Four members represent Roanoke County, two members represent Roanoke City and one member represents the Town of Vihton. The Authority Board is governed by its Articles of Incorporations, Bylaws and the Members Use Agreement. Anne Marie Green, Vice Chair County of Roanoke Diane D. Hyatt, Treasurer County of Roanoke Keith Tensen County of Roanoke Robert K. Bengtson City of Roanoke Kevin S. Boggess Town of Vinton Suzie Snyder County of Roanoke *************** Staff The Roanoke Valley Resource Authority is directed by a Chief Executive Officer with 29 employees. John R. Hubbard Chief Executive Officer Deborah T. Charles Board Secretary Counsel *************** The Resource Authority receives legal counsel through a contract with the Roanoke Regional Airport Commission. Mark A. Williams, Esq. General Counsel Roanoke Valley Resource Authority TABLE OF CONTENTS Budget Summary 1 Revenues 3 Expenses ,.. Personnel 4 ,.. Operating 6 ,.. Capital 12 ,.. Reserves 13 ,.. Debt Service 14 Bond/Budget Comparison 14 Tipping Fees Breakdown 15 Rutrough Road Landfill 16 Appendix 18 ,.. Resolutions 2006-2007 BUDGET Roanoke Valley Resource Authority SUMMARY REVENUE 2006-2007 Disposal Fees $ 7,401,700 Interest Income $ 482,720 Transfer from General Surplus $ 783,555 Sale of Recyclable Material $ 26,000 Miscellaneous $ 28,000 Transfer - Rutrough Road $ 68,065 Total $ 8,790,040 EXPENSES Personnel $ 1,618,535 Operating $ 3,251,186 Capital $ 3,000 Transfer to Reserves $ 1,160,000 Debt Service $ 2,757,319 Total $ 8,790,040 DiSPOSAL FEES Municipal Per Ton Per Ton $45 $55 Private 2006-2007 BUDGET 1 Roanoke Valley Resource Authority SUMMARY BUDGETS 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 REVENUE Disposal Fees $ 6,755,525 $ 6,727,925 $ 6,719,800 $ 7,260,200 $ 7,255,240 $ 7,401,700 Interest Income $ 1,000,000 $ 700,000 $ 446,340 $ 371,340 $ 371,340 $ 482,720 Transfer from General $ 519,000 $ 800,000 $ 876,329 $ 875,310 $ 860,885 $ 783,555 Surplus Sale of Recyclable $ 28,000 $ 24,000 $ 30,000 $ 31,000 $ 24,000 $ 26,000 Material Miscellaneous $ 21,000 $ 18,000 $ 19,500 $ 28,000 $ 28,000 $ 28,000 Transfer - Rutrough Road $ - $ - $ - $ 62,665 $ 67,205 $ 68,065 TOTAL $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 $ 8,606,670 $ 8,790,040 EXPENSES Personnel $ 1,393,955 $ 1,378,030 $ 1,390,008 $ 1,516,632 $ 1,581,987 $ 1,618,335 Operating $ 2,780,344 $ 2,738,413 $ 2,747,717 $ 2,871,757 $ 3,078,558 $ 3,251,186 Capital $ 215,200 $ 193,500 $ 20,000 $ 312,600 $ 15,000 $ 3,000 Transfer to Reserves $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 $ 1,160,000 Debt Service $ 2,774,026 $ 2,779,982 $ 2,774,244 $ 2,767,526 $ 2,771,125 $ 2,757,319 TOTAL $ 8,323,525 $ 8,269,925 $ 8,091,969 $ 8,628,515 $ 8,606,670 $ 8,790,040 DISPOSAL FEES Munidpal $ per ton 51 51 42 42 45 45 Private $ per ton JJ 55 55 55 55 55 % Il\ICREASE in expenses 3.3% -0.6% -2.2% 6.6% -0.3% 2.1% 2006-2007 BUDGET 2 Roanoke Valley Resource Authority REVENUES CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICA nON 493 Total Tipping Fees $7,255,240 $ 7,401,700 Based on tonnage receipts of : 157,510 Municipal 94,500 tons @ 45 $ 4,252,500 Commercial & Private 42,050 tons @ 55 $ 2,312,750 Residential 6,200 tons @ 45 $ 279,000 Wood 14,600 tons @ 35 $ 511,000 Tires 8,700 tires @ 2 $ 17,400 2,610 tires @ 5 $ 13,050 160 tons-split tires @ $100 $ 16,000 Total $ 7,401,700 401 Interest Income $ 371,340 $ 482,720 Debt Service Reserve Fund $ 132,720 Operating & Other Reserve $ 350,000 956 Transfer from General $ 860,885 $ 783,555 Funds available from General Surplus fund Surplus 460 Sale of Recyclable $ 24,000 $ 26,000 Sale of Recyclable Scrap Material Metal & Miscellaneous 459 Miscellaneous Private $ 28,000 $ 28,000 Mulch Sales Revenue 976 Transfer from $ 67,205 $ 68,065 For services provided by staff in conjunction Rutrough Road Fund with Post Closure Care activities TOTAL REVENUE $8,606,670 $ 8,790,040 2006-2007 BUDGET 'J, Roanoke Valley Resource Authority TIPPING FEES CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION Tippihg Fees Based on tonnage receipts of : 157,510 451 City of Roanoke $ 2,388,500 $ 2,384,500 Municipal 49,500 tons @ 45 $ 2,227,500 Wood 4,200 @ 35 $ 147,000 Tires 3,000 @ 2 $ 6,000 800 @ 5 $ 4,000 City of Roanoke Total $ 2,384,500 452 County of Roanoke $ 1,990,000 $ 1,995,000 Municipal 41,000 tons @ 45 $ 1,845,000 Wood 4,000 @ 35 $ 140,000 Tires 1,000 @ 2 $ 2,000 1,600 @ 5 $ 8,000 County of Roanoke Total $ 1,995,000 453 Town Of Vinton $ 180,200 $ 183,900 Municipal 4,000 tons @ 45 $ 180,000 Wood 100 @ 35 $ 3,500 Tires 200 @ 2 $ 400 @ 5 $ - Town Of Vinton Total $ 183,900 458 Commercial $ 1,119,500 $ 1,248,000 Commercial 22,050 tons @ 55 $ 1,212,750 Wood 1,000 @ 35 $ 35,000 Tires @ 2 $ - 50 @ 5 $ 250 Commercial Total $ 1,248,000 SUBTOTAL $ 5,678,200 $ 5,811,400 2006-2007 BUDGET 3a Roanoke Valley Resource Authority TIPPING FEES CODE DESCRIPTION FY05-06 FY06-Q7 JUSTIFICATION Tipping Fees 459 Private $ 1,202,540 $ 1,222,800 Municipal & Commercial 20,000 tons @ 55 $ 1,100,000 Wood . 2,800 @ 35 $ 98,000 Tires 4,000 @ 2 $ 8,000 160 @ 5 $ 800 Split 160 @ 100 $ 16,000 Private Total $ 1,222,800 463 Residents $ 374,500 $ 367,500 Municipal 6,200 tons @ 45 $ 279,000 Wood 2,500 @ 35 $ 87,500 Tires 500 @ 2 $ 1,000 0 @ 5 $ - Residents Total $ 367,500 SUB-TOTAL $ 1,577,040 $ 1,590,300 TOTAL TIPPING $ 7,255,240 $ 7,401,700 FEES 2006-2007 BUDGET 3b R k V 11 R A th .ty oano e a ey esource u on - ON olidays art time mployees $927,743 mployees $ 98,768 mployees 0.0% th $ 68,580 th $ 93,756 th $ 9,408 mployees $927,743 mployees $ 98,768 mployees ays 50% mployees - - PERSONNEL - CODE DESCRIPTION FY200S-06 FY2006-07 JUSTIFICA TI 1010 Salaries $ 1,058,391 $1,026,511 Salaries for 29 employees 1015 Overtime $45,000 $45,000 Extra work required on Saturdays & H 1020 Part - time $5,000 $15,000 Buildings and grounds maintenance 1116 Supplements $10,000 $10,000 Outstanding performance recognition 2100 F.I.C.A. $84,792 $83,118 7.65 % of salaries, overtime, p 2200 Retirement - VRS $108,343 $124,689 13.44 % of salaries 26 e 2204 Retirement - City $30,497 $14,924 15.11 % of salaries 3 e 2202 Deferred Compo Match $19,500 $18,850 $25 per pay period 29 e 2300 Hospitalization $156,000 $171,744 31 participating employees 1 single 15 $381 per mon family 13 $601 per mon sing+ 1 2 $392 per mon includes 6 retirees 2310 Dental $5,500 $5,860 25 participating employees 2400 Life Insurance - VRS $0 $11,318 1.22 % of salaries 26 e 2401 Life Insurance - City $0 $1,205 1.22 % of salaries 3 e 2500 Long Term Disability Ins. $2,963 $2,874 Disability Insurance for 29 e 0.56% salaries RVRA p 2700 Workers' Compo Ins. $28,000 $30,000 Workers' Compo Insurance 29 e 2800 Termination Pay $28,000 $57,442 Annual and sick leave payments TOTAL PERSONNEL $1,581,986 $1,618,535 2006 2007 BUDGET 4 Roanoke Valley Resource Authority PERSONNEL POSITION # GRADE CURRENT PAY RANGE CEO 1 U Unclassified Administrative Assistant 0 24 $ 33/990 to $ 50/507 Operations Manager 1 35 $ 58,135 to $ 86,386 Superintendent 0 28 $ 41,316 to $ 61,393 Operations Supervisor 2 24 $ 33,990 to $ 50,507 Administrative Secretary 3 17 $ 24,156 to $ 35,895 Secretary 0 13 $ 19,483 to $ 28,951 Motor Equipment Operator II 14 19 $ 26,632 to $ 39,574 Building Maintenance Mechanic 1 19 $ 26,632 to $ 39,574 Motor Equipment Mechanic II 2 19 $ 26,632 to $ 39,574 Scale Operator 2 16 $ 23,006 to $ 34,186 Scale Operator/Office Assistant 0 16 $ 23,006 to $ 34,186 Account Oerk I 0 15 $ 21,480 to $ 31,918 Laborer /Operator 2 13 $ 19,874 to $ 29,532 Accountant 1 24 $ 33,323 to $ 49,516 Senior Equipment Operator 1 21 $ 29,362 to $ 43,630 TOTAL SALARIES 29 $ 983,551 6/30/2006 Adjustments: Market 2.0% $ 19,671 $ 1,003,222 Performance 2.0% mid-point $ 22,584 $ 1,129/206 Pay Plan Adjustment $ 705 Total $ 42,960 TOTAL ADJUSTED SALARIES $ 1,026,511 *9 POSITIONS VACANT 2006 - 2007 BUDGET 5 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION 3004 Medical Exams $ 600 $ 600 Physical exams for new employees; drug and alcohol random testing 3007 Contract Services $ 169,075 $ 172,925 Employee Assistance Program: $15.50 @ x 30 employees $ 465 Groundwater Monitoring "'Drinking Water Sampling 24 @ $615/ sample $ 14,760 "'Monitoring Wells 5 wells; 2 events/year $17,500/event = $ 35,000 Norfolk Southern Rail Inspections $ 1,000 Stormwater Discharge "'Permit Sampling 2 samples x $250 $ 500 Gas Monitoring Quarterly @ $650 $ 2,600 Oean Valley Council 12 months $ 45,000 Freon Removal no charge $ - Tire Disposal 800 TONS @ $92.00 $ 73,600 3011 Janitorial Service $ 18,204 $ 18,204 Services for all Facilities $1,517/month $ 18,204 3012 Exterminating Services $ 1,404 $ 1,452 T.5. - $64/month $ 768 S.G. - $57/month $ 684 3013 Professional Services $ 62,475 $ 65,235 Auditing Services $ 10,930 Le gal Services $ 40,130 Engineering Services $ 5,000 Software support $ 3,675 Outside Legal $ 4,000 Leachate sampling $ 1,500 3029 Municipal Waste $ 1,472,208 $ 1,562,760 Norfolk Southern 142,750 61 tons/car = 2,340 4.5% increase 1,800 cars: $705/car $ 1,269,000 540 cars: $544/ car $ 293,760 Total $ 1,562,760 2006-2007 BUDGET 6 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION 3030 Waste Water Freight $ 102,400 $ 95,375 Leachate Cars 175 Cars @ $545 $ 95,375 3035 Stone Car Freight Charge $ 7,305 $ 8,160 Stone Cars 15 Cars @ $544 $ 8,160 3101 Temporary Help $ - $ - Buildings and grounds maintenance 3202 Repairs/Office Equipment $ 1,500 $ 1,000 Maintenance and repairs to office equipment 3204 Repairs to Autos $ 4,000 $ 4,000 Maintenance and repairs to all road vehicles 3206 Repairs to Data $ 1,500 $ 1,500 Maintenance and repairs to Processing all data processing equipment 3208 Repairs to Buildings $ 60,000 $ 50,000 Maintenance and repairs to all buildings and Grounds and property; pump stations, septic tanks. 3209 Repairs to Other $ 120,000 $ 135,000 Construction Equipment Equipment Off Road Vehicles $ 100,000 Tipper $ 10,000 Railcars $ 5,000 Miscellaneous Equipment $ 20,000 Tub Grinder, Seeder, etc. 3530 Printed Forms $ 5,000 $ 5,000 Letterhead, envelopes, cards, scale tickets repair orders, purchasing forms includes General Counsel 3610 Advertising $ 2,000 $ 2,000 Personnel, RFP, bids, public hearings, etc. Newsletter $ 450 3620 Public Information $ 3,000 $ 3,000 Handouts $ 1,100 User Brochures $ 300 HHW Brochures $ 650 Miscellane ous $ 500 2006-2007 BUDGET 7 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION 3625 Promotional Articles $ 2,000 $ 2,000 Recycling handouts, pens, Ipendls, miscellaneous items 3630 Special Events $ 2,000 $ 2,000 Annual Employee Outings 4600 Central Services $ 45,000 $ 45,000 AdnUnistrative services, Roanoke County/Roanoke City for data processing, accounting, miscellaneous 5110 Utilities - Electricity $ 42,500 $ 42,500 Transfer Station $1,333/month $ 16,000 Smith Gap Landfill $2,208/month $ 26,500 5121 Utilities - Heat - Fuel $ 14,200 $ 16,500 Transfer Station Natural Gas $ 5,700 Smith Gap Landfill Propane Gas $ 10,800 5141 Water Service - Transfer $ 5,000 $ 3,800 Water Service for Transfer Station Station 5142 Sewer Service - Transfer $ 12,000 $ 12,500 Sewer Service Station Leachate - Smith Gap $ 12,500 5210 Postage $ 3,500 $ 3,650 Postage for all mailings and correspondence, postage meter rent, includes General Counsel 5230 Telephone $ 12,000 $ 8,500 Telephone service to both facilities, rental of lines & equipment, long distance calls, fax lines, includes General Counsel 5235 Cell Phones $ 1,600 $ 1,680 Service for four cell phones 2006~2007 BUDGET 8 RDanoke Valley Resource A'Lthority OPERATING CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION 5302 Property Insurance-Fire $ 59,000 $ 59,000 Coverage for all buildings, contents, and equipment 5305 Motor Vehicle Insurance $ 8,100 $ 8,100 Insurance for on-road vehicles 5307 Public Officials Insurance $ 400 $ 400 Insurance through VML or V ACO pools 5308 General Liability Ins. $ 10,500 $ 10,600 Coverage for all facilities & property 5410 Rent of Equipment $ 12,000 $ 12,000 Rental of Miscellaneous Equipment Heavy Equipment Emergency Equipment Copy Machines 5501 Travel - Mileage $ 500 $ 500 Use of personal vehicles for RVRA business, staff, and Board Members 5503 Travel - Lodging $ 2,500 $ 2,500 Out of town conference lodginiY SW ANA VML, legal conferences, inc1uillng meals 5504 Conference $ 1,500 $ 1,500 Conference registrations; SW ANA, VML, legal conferences 5520 Dinner Meetings - $ 2,500 $ 2,500 Monthly Board meetings, dinners and Luncheons luncheons associated with RVRA 5540 Training & Education $ 2,000 $ 2,000 Operator training for hazardous materials, certification, miscellaneous 5601 Contributions $ 402,000 $ 402,000 Payments per contract to: Roanoke County $ 300,000 Roanoke City $ 100,000 Volunteer fire and rescue $ 2,000 2006-2007 BUDGET 9 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION 5801 Dues $ 1,500 $ 1,500 Professional & Association dues: SW ANA, SWVSWMA, Rotary, lAAP 5815 Warrants and Fees $ 16,800 $ 16,850 Returned check fees and mise. fees DEQ annual fee - $16,021.83 5823 Employee Recognition $ 5,500 $ 5,500 A wards and Certificates 5850 Miscellaneous Operating $ - $ - No programs planned 6010 Office Supplies $ 6,000 $ 6,000 Office paper, pens, pencils, folders, ete. 6011 Photocopies $ 400 $ 400 Miscellaneous Photocopies 6013 Small Equipment & $ 13,000 $ 13,000 Small items of office and shop equipment Supplies and supplies, tools, miscellaneous 6040 Medical Supplies $ 1,000 $ 1,000 First aid kits and vaccinations 6050 Janitorial Supplies $ 1,500 $ 1,500 Supplies for general cleaning & sanitation 6071 Radio Parts $ 2,650 $ 3,600 Miscellaneous radio parts, annual use and maintenance fee 6080 Gas, Oil, Grease $ 175,000 $ 260,000 Fuel for all equipment and vehicles, includes oil, lubricants 6091 Tires, Tubes, Parts $ 40,000 $ 40,000 Replacement and maintenance parts and supplies for all equipment and vehicles 6130 Uniform and Wearing $ 14,000 $ 14,000 Safety Shoes - 23 employees $ 2,300 Apparel Rain gear, shirts, hats, mise. $ 1,500 Rental of uniforms - 23 $ 10,000 mats, towels $ 200 2006-2007 BUDGET 10 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION 6202 Subscriptions $ 100 $ 100 Professional magazines and manuals 6203 Books $ 200 $ 200 Miscellaneous books and manuals 6211 Code Books $ - $ - Miscellaneous legal code books 6501 Other Operating Supplies $ 30,000 $ 25,000 Disinfectants, deodorizers, salt for roads, gravel and stone for roads, seed, mulch fertilizers and lime for seeding slopes, fill areas and other areas, miscellaneous office supplies 6510 Safety Equipment and $ - $ 1,200 Update Red Cross video and books Supplies 6503 Fire Equipment and $ 1,200 $ 1,200 Fire hoses, nozzles, wrenches for fire Supplies fighting and for cleaning both facilities 9670 Unappropriated Balance $ 98,377 $ 94,695 For unexpected expenditures 3.0% TOTAL OPERATING $ 3,078,558 $ 3,251,186 2006-2007 BUDGET Roanoke Valley Resource Authority CAPITAL CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICA nON 8101 Machinery & Equipment $ - $ - New 8102 Madrinery & Equipment $ - $ - Replacement 8201 Furniture, Office $ - $ - Equipment New 8202 Furrriture, Office $ 15,000 $ - Equipment Replacement 8302 Communications $ - $ 3,000 Purchase two new radios Equipment Replacement 8402 Small Capital Outlay $ - $ - Replacement 8701 Data Processing $ - $ - Equipment New 8702 Data Processing $ - $ - Equipment Replacement 8903 Building Improvements $ - TOTAL CAPITAL $ 15,000 $ 3,000 2006-2007 BUDGET 12 Roanoke Valley Resource Attthority RESER YES CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION 7 N2006 2006-07 2006-07 6/30/07 924500 Landfill Closure $ 4,382,755 $ 250,000 $ 50,000 $ 4,582,755 As required by Bond Indenture and State & Federal regulations to close Smith Gap landfill. Expenditure for Bid documents 925010 Equipment Reserve $ 1,929,631 $ 400,000 $ 530,000 $ 1,799,631 For replacement of equipment per equipment replacement schedule. 925020 Environmental $ 500,000 $ - $ - $ 500,000 Groundwater Contingency Fund protection fund per local permit. 925030 Landfill Host $ 98,000 $ 10,000 $ - $ 108,000 As per local permit. Community There are no planned Improvement Fund expenditures. 925040 Property Value $ 443,193 $ - $ - $ 443,193 As per local permit. Protection Current fund is adequate based on anticipated sales. 925050 Future Site $ 3,870,480 $ 500,000 $4,213,100 $ 157,380 Bidding and begin Development construction of Phases 5-10 925060 Landfill Interim & $ 244,000 $ - $ - $ 244,000 For development of Post Development unused portions of Smith Gap property for recreation. TOTAL CAPITAL $11,468,059 $1,160,000 $4,793,100 $7,834,959 2006-2007 BUDGET 13 Roanoke Valley Resource Authority BOND BUDGET COMPARISON CATEGORY BOND CURRENT FYZOO6-07 PROJECTION BUDGET BUDGET WASTE GENERA nON (Tons) Solid Waste Generated Residential Waste 83,700 101,200 100,700 Commercial Waste 111,000 39,200 42,050 Less: Additional Sotuce Recycling Residential Waste (5,200) 0 0 Commercial Waste (7,000) 0 0 Solid Waste to the System 182,500 140,400 142,750 OPERATING REVENUES Tipping Fee Revenue Requirement $ 12,978,000 $ 7,255,240 $ 7,401,700 Interest Income $ 814,000 $ 371,340 $ 482,720 Recycling Income $ - $ 52,000 $ 54,000 Transfer from General Surplus $ - $ 860,885 $ 774,653 Total Operating Revenues $ 13,792,000 $ 8,539,465 $ 8,713,073 OPERATING EXPENSES Landfill and Transfer Station $ 4,692,000 $ 2,693,272 $ 2,806,426 Rail Expenses $ 2,625,000 $ 1,582,273 $ 1,666,295 Total Operating Expenses $ 7,317,000 $ 4,275,545 $ 4,472,721 NET REVENUE A V AILABLE for DEBT SERVICE $ 6,475,000 $ 4,263,920 $ 4,240,352 DEBT SERVICE $ 3,590,000 $ 2,771, 125 $ 2,757,319 DEPOSITS, TO RESERVE ACCOUNTS Clostue Fund $ 500,000 250,000 250,000 Renewal and Replacement Funds Equipment Reserves $ 700,000 400,000 400,000 Environmental Contingency Fund $ 130,000 - - Host Community Improvement $ 10,000 10,000 10,000 Property Value Protection $ - - - Total Deposits to R & R Fund $ 840,000 $ 410,000 $ 410,000 HOST FEES $ 400,000 $ 400,000 $ 400,000 EXCESS REVENUES $ 1,145,000 $ 432,795 $ 423,033 INDENTURE COVERAGE TEST (.10 minimum) 0.3189 0.1562 0.1534 ADDITIONAL DEPOSITS TO RESERVES Ftuther Site Development $ 920,000 $ 500,000 $ 500,000 Interim and Post Development $ 25,000 $ - $ - Recycling $ 200,000 $ - $ - Total Additional Deposits to Reserves $ 1,145,000 $ 500,000 $ 500,000 SOLID WASTE TIPPING FEES ($/ton) Residential (Municipal) $ 68.26 $ 45.00 $ 45.00 Commercial $ 73.26 $ 55.00 $ 55.00 2006-2007 BUDGET 14 Roanoke Valley Resource Authority TIPPING FEE BREAKDOWN CATEGORY LANDFILL TRANSFER TRANSPORT TOTAL PERCENT OPERATIONS 12.48 6.15 9.77 28.40 50% DEBT SERVICE 8.54 4.47 6.40 17.51 31% DEPOSITS AND 8.81 1.09 0.00 10.92 19% RESERVES " TOTAL 29.83 11.71 16.17 56.82 100% PERCENTAGE 53% 21% 28% 100% NOTES: Operations costs are estimated to be 67% landfill and 33 % transfer station. $4,472,721.00 Debt service based on construction costs: 44% landfill, 23% transfer, 33% rail. $2,757,319.00 Deposits allocated as 89% landfill, 11 % transfer (includes host fees). $1,560,000.00 Based on receiving a total of 157,510 tons * Additional revenue other than tipping fees allows total to be reduced to the proposed rates of: $ 45.00 per ton $ 55.00 per ton 2006-2007 BUDGET 15 Roanoke Valley Resource Authority RUTROUGH ROAD LANDFILL CODE DESCRIPTION FY05-06 FY06-07 JUS TIFI CA TION Beginning Balance $ 5,507,101 $ 3,588,196 Anticipated Balance July 1, 2006 Expenditures -Budgeted $ 2,008,905 $ 418,765 All Post Oosure Care Activities Interest $ 90,000 $ 100,000 Estimated Interest Income from Investments ESTIMATED BALANCE $ 3,588,196 $ 3,269,431 2006-2007 BUDGET 16 Roanoke Valley Resource Authority RUTROUGH ROAD LANDFILL CODE DESCRIPTION FY05-06 FY06-07 JUSTIFICATION 3007 Contract Services $ 1,522,300 $ 90,800 Groundwater Monitoring Lab Analysis - 2 Events $ 35,000 Gas Monitoring Quarterly $950/Event $ 3,800 Gas Extraction System $ 12,000 monitoring Cap Maintenance $ 20,000 nUscellaneousseedin~ grading, E & S control care Road Maintenance Stone $ 20,000 Synthetic cap installation $ - Groundwater well $ - Installation (ACM) 3013 Professional Services $ 51,400 $ 51,400 Engineering Services Groundwater Sampling 2 Events @ $15,700 $ 31,400 Groundwater Assessment $ - Program Miscellaneous $ 10,000 Legal Services $ 10,000 3208 Repair and Maintenance $ 360,000 $ 200,000 Disposal of Leachate $ 200,000 5110 Utilities - Electricity $ 6,000 $ 6,000 Electric Service for Blower/Flare Station 5230 Telephone $ - $ - Included in internal services 5815 Warrants & Fees $ - $ 500 DEQ Annual Fee 5850 Miscellaneous $ 2,000 $ 2,000 Overtime, advertisement, and bottled gas. 6302 Property Insurance $ - $ - Coverage for Flare Station and Associated Equipment 8101 Machinery & Equipment $ 60,000 $ - 9808 Transfer to RVRA $ 67,205 $ 68,065 Personnel Cost of Administrative Services Operations and Operating expenses incurred by staff TOTAL $1,941,700 $ 418,765 2006-2007 BUDGET 17 Roanoke Valley Resource Authority RESOLUTION I RESOLUTION OF THE ROANOKE V ALLEY RESOURCE AUTHORITY Adopted this 22th day of March, 2006 No. RA2006-443 A RESOLUTION approving the Authority's annual budget for fiscal year 2006-2007 and authorizing submittal of such budget to the governing bodies of the Charter Member Users for approval. BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 2006-2007 Annual Budget for the Roanoke Valley Resource Authority as set forth in the report and accompanying attachments by the Chief Executive Officer dated March 22, 2006, and submitted to this Board is hereby approved; 2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 2006-2007 annual budget and related documents to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23,1991, as amended. On the motion of Mr. Bengtson to adopt the resolution, and carried by the following recorded vote: AYES: Mr. Porterfield, Mrs. Green, Mr. Bengtson, Mr. Boggess, Mrs. Hyatt, Mrs. Snyder, Mr. Tensen NAYS: None ABSENT: None t5XT: .A~ \: 0\~ Deborah T. Charles RVRA Board Secretary ACTION NO. ITEM NO. E-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April11, 2006 AGENDA ITEM: Request to approve fiscal year 2006-2007 Roanoke Valley Television (RVTV) budget SUBMITTED BY: Elaine Simpson Cable Access Director Elmer C. Hodge c;L:..-- /~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV, Channel 3). The initial equipment and facility for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with live government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 43%. Cable television staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. During 2005-2006, Roanoke Valley Television produced a total of 119 video productions for the three localities and their school systems. RVTV produced the following for the County: 56 videos and television shows, and RVTV covered 23 live Board meetings. Examples of RVTV productions include: Roanoke County Police Department, Roanoke County Career Center, and the T .E.K. Camp Sponsorship Video. RVTV monthly television shows include: "Roanoke County Today," which highlights local government issues and events, and "Accent Excellence," for the Roanoke County School System. The approximate rate for video production in the private sector is $1,500 per finished minute. Roanoke Valley Television produced 252 minutes of stand alone programming for the County, which totals a value of $378,000. This amount does not reflect the 27 original television shows, 30 minutes each, that were produced. FISCAL IMPACT: The total RVTV budget request is $322,563 of which Roanoke County's share is 43%, or $138,702. This is a $13,770 increase or (11 %) from last year's budget. The percentage of subscribers within Roanoke County increased by 2% last year. The increase, excluding personal services (VRS, Health Insurance, Salaries etc.), is $745.00. The total franchise fee paid by Cox to Roanoke County last year was $817,659. The RVTV budget request is approximately 17% of that amount. AL TERNATIVES: 1. Adopt the FY 2006-2007 RVTV operating budget. 2. Do not adopt the FY 2006-2007 RVTV operating budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board approve Alternative 1 and adopt the FY 2006-2007 RVTV operating budget. To: From: Date: Re: Roanoke Valley Regional Cable Television Committee Elaine Simpson, Cable Access Director March 1, 2006 FY 2006-2007 Operating Budget Proposal BACKGROUND INFORMATION: Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station serving the City of Roanoke, Roanoke County, the Town of Vinton and their respective school systems. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox Customers located in each jurisdiction. Currently, RVTV employs five full time staff members. The staff produces original videos, monthly television shows, and covers live government meetings. Roanoke Valley Television produced the following for 2005 - 2006: . 51 Original Television Shows (12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent Excellence, (3) Roanoke County Business Partners . 58 Government Meetings (24)Roanoke City Council, (23) Roanoke County Board of Supervisors and others . 68 Original Video Productions Ex. County Schools Accreditation, Graffiti Abatement, Roanoke County Police Department, Vinton Student Government Day, Western V A Water Authority Additionally, Roanoke Valley Television covered numerous special events including ground breaking, ribbon cutting, and dedication ceremonies and news conferences. Roanoke Valley Television produced a total of 119 Video Productions last year for the three localities and their school systems. The approximate rate for video production work in the private sector is $1,500 per finished minute. Roanoke Valley Television produced 405 Minutes (6 Hours & 45 Minutes) of Stand Alone Video Programming which totals $607, 500. This amount does not reflect the 51 Original Television Shows that were 30:00 minutes per show. I SUMMARY OF INFORMATION: The proposed RVTV FY 2006-2007 Operating Budget is $322,563 which is a $17,850 (+5.8%) increase over last year's budget. The increase excluding Personal Services (Health, Dental, VRS, Salaries etc.) is $745.00. Cable Television staff is carried on the County's payroll and benefit system and will receive the same salary increase and insurance costs as other County employees. As suggested by Mr. Brent Robertson, County Budget Director, I have included a 4% salary increase for budgetary purposes. The Group Health & Group Dental Insurance line item was increased by 10%. The County was not charged for VRS Life for FY 2005-2006. VRS Life for FY 2006-2007 is $2,172. Our current rent is $2,853.96 per month. Beginning March 1,2007, the rent will increase to $2,939.58. The proposed budget includes funding for closed captioning services for both the City Council and Board of Supervisors Meetings. RVTV expended 95.39% of its FY 2004-2005 Operating Budget. FISCAL IMPACT: The total R VTV budget request is $322,563 which is a $17,850 increase from last year or +5.8%. The increase excluding Personal Services (Health, Dental, VRS, Salaries etc.) is $745. Cox Communications paid a 5% Franchise Fee to the local governments in the 2005 Calendar Year which totaled $1,918,355. The local governments have informally agreed to allocate up to 20% of the Franchise Fees collected to the RVTV Operating Budget. For the coming year, that amount would be $383,671. RVTV is requesting an Operating Budget of $322,563. Cox calculates the percentage of subscribers (December 31, 2005) in each locality as follows: Locality Subscribers Percentage City 29,757 52% County 24,440 43% Vinton 2,634 5% Total 56,834 100% 2 Based on those figures, each locality's contribution to an Operating Budget of$322,563 would be as follows: 2005 - 2006 Budget 2006 - 2007 Budget City $164,545 $167,733 County $124,932 $138,702 Vinton $15,236 $16,128 Total $304,713 $322,563 RECOMMENDATION: The Cable TV Operations Committee recommends that the Roanoke Valley Cable Television Committee approve the budget request in the amount of $322,563. 3 fiWatrofre ValletJ 5 ~Um 9l. V .5. V. eJiannd 3 www.rvtv.org ROANOKE VALLEY TELEVISION 2006 - 2007 Operating Budget Proposal RVTV 2005 Productions Edited Videos Title Roanoke County Orientation (2) Explore Park PSAs (2) RAHP PSAs (2) Literacy Volunteers PSAs Weeds & Trash Code Enforcement Kindergarten Registration Requirements (2) Vision Film Festival PSAs Camp Roanoke PSA Citizen Appreciation Day PSA Citizen Appreciation Day Highlights Vinton Student Government Day (3) Teacher of the Year Segments (4) Smart Way / Valley Metro PSAs Inoperable Vehicles House Number PSA Emergency Vehicle PSA New "Focus on Crime Prevention" Open Storm Water Education Transportation Options Roanoke County Career Center County Schools Music Montage (6) RVTV PSAs / I.D.s T.E.K. Camp News Package T.E.K. Sponsorship New "Inside Roanoke" Open Roanoke County Environmental Awareness Client Roanoke County Roanoke County City Schools City of Roanoke City of Roanoke County Schools City/County Roanoke County City of Roanoke City of Roanoke Town of Vinton City Schools City of Roanoke City of Roanoke City of Roanoke City of Roanoke Roanoke County Roanoke County Roanoke County County Schools County Schools City/County/Town Roanoke County Roanoke County City of Roanoke Roanoke County Length 19:00 :30 ea. :30 ea. :30 ea. 4:00 6:50 :30 ea. :30 ea. :30 14:00 16:00 5:00 ea. :30 ea. 4:00 :30 :30 :30 23:00 11:00 11 :00 12:00 :30 ea. 3:30 3:00 :30 13:00 2 Title Client Length Graffiti Abatement City of Roanoke 4:00 Roanoke County Police Department Roanoke County 17:00 DARE Camp Music Video City of Roanoke 8:00 Spring Hollow Reservoir Revised County of Roanoke 8:30 Emergency Preparedness City of Roanoke 11 :30 State of the City Address City of Roanoke 30:00 State of the County Address Roanoke County 30:00 County Schools Accreditation County Schools 45:00 Master Plan PSA Roanoke County :30 New "Accent Excellence" Open County Schools :30 Western V A Water Authority City of Roanoke 7:30 Fall Waterways Cleanup Town of Vinton 5:00 Enchanted Eve PSA Roanoke County :30 Arnold R. Burton Technology Center County Schools 12:00 "Play" & "Citizen" Magazine PSA City of Roanoke :30 Car Theft PSA City of Roanoke :30 Citizen Appreciation Day PSA City of Roanoke :30 Roanoke County Schools Central Office County Schools 7:00 (2) Safe Cat Campaign PSAs City of Roanoke :30 ea. (4) Focus On Crime Prevention Roanoke County 6:30 ea. (4) Libraries In Action City of Roanoke 6:30 ea. Total Minutes 405 Minutes (6 Hours & 45 Minutes) 2005 Shows Total Title Client Time 12 Inside Roanoke City of Roanoke 30:00 each 12 Roanoke County Today Roanoke County 30:00 each 12 Spotlight On City Schools Roanoke City Schools 30:00 each 12 Accent Excellence Roanoke County Schools 30:00 each 3 Roanoke County County of Roanoke 30:00 each Business Partners 3 Total Productions 119 Percentage Totals 24 23 City of Roanoke 59 50% Total Productions Roanoke County Town of Vinton 56 4 47% 3% 2005 Meetings Meetings Regular City Council Meetings Regular Board of Supervisors Meetings Roanoke County Budget Work Session Police Department Accreditation (City) City Council - Budget Meeting County Board of Supervisors - Budget Work Session Convocation Ceremony (Roanoke City Schools) City Council Meeting - Victory Stadium State of the City Address Roanoke County Retiree Meeting Vinton Student Government Day State of the County Address Roanoke County Investiture Ceremony 4 RVTV Productions 2004 & 2005 Video Productions Meetings Shows 2004 68 58 51 2005 68 58 51 Increase/Decrease o o o RVTV additionally covers many Special Events, News Conferences, and Training Sessions. Some examples from the past year include: Groundbreaking Ceremony New Public Safety Building Groundbreaking Ceremony Art Museum Tecton Products Announcement C2C Housing Competition News Conference ITT Industries Night Vision Announcement Enchanted Eve Grandin Road Christmas Parade 5 RVTV Proposed 2006 - 2007 Budget 2005-2006 Budget Proposed *Remaining % 2006 - 2007 Balance Expended 1010 Regular 167,042.00 177,965.00 81,263.32 51.35 (Actual 171,120+4%) 2100 FICA (Employer 7.65%) 12,779.00 13,615.00 6,439.82 49.61 2200 Retirement - VRS 21,684.00 22,998.00 10,133.76 53.27 2202 Deferred Comp Match (650 x 3) 1,950.00 1,950.00 1,250.00 35.90 2300 Group Health Insurance (+ 1 0%) 15,495.00 17,045.00 8,065.20 47.95 (Coverage for 3 Employees) 2310 Group Dental Insurance (+ 10%) 646.00 956.00 173.32 73.17 (Actual $869 - 4 Employees) 2400 VRS Life (+1.22%) 0 2,172.00 3013 Professional Services - Other 27,500.00 27,500.00 16,681.45 39.34 (Closed Captioning, Dubbing etc.) 3204 Repairs Vehicles (By Garage) 800.00 800.00 649.50 18.81 3209 Repairs (Other Equipment) 2,000.00 2,000.00 2,000.00 0 3305 Maintenance Service Contracts 1,850.00 1,850.00 1,566.74 15.31 (Telephone & Non-Linear Editing) 5210 Postage 150.00 150.00 104.36 30.43 5230 Telephone 4,000.00 4,000.00 2,640.43 33.99 5235 Cellular Phones 480.00 480.00 253.38 47.21 5236 Pager Services 243.00 243.00 138.65 42.94 5305 Motor Vehicle Insurance 1,365.00 1,300.00 405.00 70.33 5308 General Liability Insurance 2,121.00 2,121.00 119.00 94.39 5410 Lease/Rent of Equipment 800.00 500.00 241.50 69.81 5420 Lease/Rent of Buildings 33,583.00 34,590.00 16,958.02 49.50 (8 x $2,853.96 4 x $2,939.58) 5501 Travel (Mileage) 200.00 200.00 157.07 21.47 5520 Dinner Meetings & Luncheons 200.00 200.00 163.50 18.25 5801 Dues & Association Membership 275.00 278.00 275.00 0 6010 Office Supplies - General 900.00 600.00 710.16 21.09 6013 Small Equipment & Supplies 2,700.00 2,700.00 1,875.62 30.53 6014 Video Supplies 4,700.00 4,700.00 3,279.63 30.22 6080 Gas, Oil & Grease 850.00 1,250.00 404.27 52.44 6091 Tires, Tubes Parts 400.00 400.00 -13.79 103.45 Total $304,713.00 $322,563.00 $155,934.91 48.83 Increase From Last Year: $17,850 or 5.8% Increase Excluding Personal Services (Health, Dental, VRS, Salaries etc.): $745.00 RVTV expended 95.39% of its FY2004-2005 Operating Budget * Year to Date Expenditures For the 06 Month Period Ended 12/31/05 6 RVTV Financial Report Current Account Balances as of December 31, 2005 213200 (Operating Budget)................................................................. $155,934.91 213300 (Cox Cable Capital Grant)...................................................... $10,232.48 213450 (New Cox Cable Capital Grant) .............................................. $575,000.00 213500 (RVTV Year-End Rollover Account) .................................... $155,826.98 Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which will be used for future capital purchases. 7 Cox Communications 2005 Franchise Fees Cox Communications paid a 5% Franchise Fee to the local governments in 2005 Calendar Year which totaled $1,918,355. The local governments have informally agreed to allocate up to 20% of the Franchise Fees collected to the RVTV Operating Budget. For the coming year, that amount would be $383,671. RVTV is requesting an Operating Budget of $322,563. Cox calculates the percentage of subscribers (December 31,2005) in each locality as follows: Locality Subscribers Percentage City 29,757 52% County 24,440 43% Vinton 2,637 5% Total 56,834 100% Based on those figures, each locality's contribution to an Operating Budget of $322,563 would be as follows: 2005 - 2006 Budget 2006 - 2007 Budget City $164,545 $167,733 County $124,932 $138,702 Vinton $15,236 $16,128 Total $304,713 $322,563 8 ACTION NO. ITEM NO. ~-,3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Resolution supporting the utilization of industrial access railroad track funds for the Mennel Milling Company SUBMITTED BY: Jill Loope Assistant Director of Economic Development APPROVED BY: Elmer C. Hodge 01 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The Mennel Milling Company is constructing a new 73,480 square foot flour mill on 26.96 acres located at 5185 Benois Road. Mennel is investing $30.8 million in state-of-the-art equipment and real estate. They are completing an application for funding assistance in the amount of $450,000 to the Department of Rail and Public Transportation to make needed improvements to the rail access to the site. As is customary with state rail funding requests, a resolution of support is required by the local governing body to complete the company's application package. FISCAL IMPACT: While there are no matching funds required from the County, it is necessary for the locality to authorize payments for rail access funding in Virginia. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of the attached resolution supporting the utilization of industrial access railroad track funds for the Mennel Milling Company. ...'. ,.... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11,2006 A RESOLUTION SUPPORTING THE UTILIZATION OF INDUSTRIAL ACCESS RAILROAD TRACK FUNDS FOR THE MENNEL MILLING COMPANY Whereas, the Mennel Milling Company has expressed its intent and desire to the County of Roanoke to locate its industrial operations in Roanoke County, Virginia; and Whereas, the Mennel Milling Company and its operation will require rail access; and whereas, the officials of the Mennel Milling Company, have reported to the County their intent to apply for industrial access railroad track funds from the Commonwealth of Virginia's Department of Rail and Public Transportation in the amount of $450,000 and; Whereas, Section 33.1-221.1: 1 of the Code of Virginia declares it to be in the public interest that access railroad tracks and facilities be constructed to certain industrial sites, that financial assistance for such construction be provided by the commonwealth, and that applications for such funds be approved by the local governing body; and Whereas, the Mennel Milling Company, has requested that the County of Roanoke provide a resolution supporting its application for said funds which are administered by the Virginia Department of Rail and Public Transportation. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Roanoke hereby endorses and supports the application of the Mennel Milling Company, for $450,000 in industrial access railroad track funds for the purpose of locating its industrial facility in Roanoke County, Virginia. ACTION NO. ITEM NO. [,4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Request to approve health insurance rates for County and school employees for fiscal year 2006-2007 SUBMITTED BY: Rebecca Owens Director of Finance Elmer C. Hodge ~ I!~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Public Schools participate in a joint health insurance program for eligible employees. As the County is self insured with respect to health insurance provided to eligible County and School employees, the County purchases administrative services, access to the network physicians and facilities, and claims administration from Anthem. The Anthem contract also provides excess risk coverage that limits the County's dollar liability for any individual plan participant and the group as a whole. Roanoke County and Roanoke County Public Schools plan is self-funded with reinsurance coverage to protect the financial risk assumed. Under the current contract, reinsurance is composed of two elements: specific and aggregate stop loss. Presently, the specific stop loss threshold is $150,000 and protects the plan from any catastrophic claims paid on a member during the plan year. An increase to this limit from $150,000 to $200,000 was requested and is recommended for the 2006-07 policy year as the County and Schools' enrollment and plan stability are sufficient to absorb the risk of this higher reinsurance threshold. The aggregate limit of 110% protects the total financial liability assumed for the plan at 10% above "expected" claims level. 1 The initial renewal proposed by Anthem requested a 10.6% increase for fiscal year 2006- 2007. Subsequently, this increase was negotiated down to an overall increase of 8%. This increase compares favorably to national and regional medical plan trends of 10% to 12%. While no benefit changes will be made for the 2006-07 plan year, some of the factors that contributed to this increase in expenses are: . The enrollment in the plan has slightly increased, approximately 3.5% during the last year. . Total net medical and prescription drug claims expense increased 15.2% on a cost per employee basis from the preceding review period. . There was a slightly higher incidence of large claims in the most recent claims review period. 29 claimants had claims paid over $50,000 and four of whom exceeded the $150,000 specific stop loss limit. During the prior review period, there were 25 claimants with claims over $50,000, two of whom exceeded $150,000. . The number of scripts written has increased approximately 11 %. Of the top 10 drugs prescribed, 4 are Tier 1 (generic) medications, 5 are Tier 2 (preferred brand) and 1 is a Tier 3 (non-preferred brand) medication. In addition to the changes already addressed, the better prepared disease management program, which provides services for assisting chronically ill patients, will now be included at no additional charge: 1. Chronic obstructive pulmonary disease 2. Low back pain 3. Vascular at risk includes hypertension focus, metabolic syndrome focus and hyperlipidemia focus 4. Musculoskeletal Attachment A shows the current and proposed rates for County eligible employees as well as the monthly increase in cost. The School Board is scheduled to consider this proposal at their meeting on April 13, 2006. FISCAL IMPACT: The fiscal impact of the renewal at an overall increase of 8% will increase the County budget $639,426 and the School budget $919,649. 2 STAFF RECOMMENDATION: Staff recommends approval of the attached health insurance rates with Anthem for fiscal year 2006-2007. 3 Attachment Health Insurance Renewal 2006-07 ~ ACTION NO. ITEM NO. (: -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Request to approve dental rates for County and school employees for fiscal year 2006-2007 SUBMITTED BY: Rebecca Owens Director of Finance Elmer C. Hodge ~ ~~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Schools participate in a fully insured group dental insurance program for their eligible employees and retirees. The provider is Delta Dental and the group includes members from the Roanoke Valley Regional Health Care Consortium. Dental rates for employees are brought forward to the Board during the spring, along with group health insurance rates, for approval. The dental rates will need to be increased for 2006-07 as outlined on Attachment A. Retirees pay the entire amount of the premium. FISCAL IMPACT: The fiscal impact of the renewal will increase the County budget $4,000 and the School budget $20,000. These increases are included in the draft 2006-07 budgets of the County and Schools. STAFF RECOMMENDATION: Staff recommends approving the attached dental insurance rates for fiscal year 2006-2007. Attachment Current 2005-06 Subscriber Onl Subscriber + 1 Famil Cou nt 374 159 209 84 826 Schools 870 348 490 402 10 ACTION NO. ITEM NO. E:J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: First reading of an ordinance authorizing the vacation of two 50' roads located between Lots 10 and 11 and Lots 17 and 18 on the north side of Buck Mountain Road and shown on the plat of Thomas H. Beasley Subdivision, Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge elf County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: AI M. Cooper Construction has requested that the right-of-way shown as "Road" in two locations on the Thomas H. Beasley Subdivision dedicated by the plat of record in Plat Book 3, Page 61 to the Board of Supervisors of Roanoke County adjacent to Buck Mountain Road (Rte. No. 679) be vacated for the replatting and anticipated subdivision of the property. The right-of-way was originally shown as a connection to the state maintained Buck Mountain Road (Rte. No. 679) for future development of the parcel now shown as 1 B- 1 on the Old Heritage Corporation plat (Plat Book 28, Page 44) now owned by AI M. Cooper Construction Inc. Since the right-of-way is platted within lot 1 B-1 of the Old Heritage Corporation plat, all of the road right-of-way would transfer to the said petitioner. There are no adjoining landowners or other persons that will be affected by this action. County departments and local utility companies were contacted concerning the vacation. Utility companies contacted had no objection in the roads being vacated. Pertinent information is shown on Exhibit A, a copy of which is attached. .' FISCAL IMPACT: The cost and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the vacation of a right-of-way. 2. Do not adopt the proposed ordinance authorizing the vacation of the right-of-way. STAFF RECOMMENDATION: Staff recommends Alternative 1, adoption of the proposed ordinance as written and attached. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11 t 2006 FIRST READING OF AN ORDINANCE AUTHORIZING THE VACATION OF TWO 50' ROADS LOCATED BETWEEN LOTS 10 AND 11 AND LOTS 17 AND 18 ON THE NORTH SIDE OF BUCK MOUNTAIN ROAD AND SHOWN ON THE PLAT OF THOMAS H. BEASLEY SUBDIVISION IN PLAT BOOK 3, PAGE 61, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the Beasley Subdivision plat prepared by C. B. Malcom, dated February 11,1948, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 61, ("the Beasley Plat") established two unnamed streets 50 feet in width and approximately 300 feet in length located between Lots 10 and 11 and Lots 17 and 18 to provide ingress and egress access from the north side of Buck Mountain Road to the remaining property of Thomas Beasley; and, WHEREAS, the property immediately adjacent to and surrounding the two described unnamed streets, consisting of a tract of 60.69 acres, adjoining Buck Mountain Road, Virginia Secondary Route No. 679, in Roanoke County, is now owned by AI M. Cooper Construction, Inc ("Cooper Construction"), as evidenced by a deed from Old Heritage Corporation, recorded as I nstru ment No. 200415900 in the aforesaid Clerk's Office on August 24, 2004; and, WHEREAS, Cooper Construction has recorded contemporaneously with the aforesaid deed a current plat of this property, designated as "Plat Showing Property of Old Heritage Corporation Being Tract 1 B-1 (60.069 AC.) (Roanoke County Tax Map No. 87.20- 01-09), prepared by Lumsden Associates, PC, dated August 22, 2004, and recorded in Plat Book 28, Page 44, which indicates that the 60.69 acres owned by Cooper ," Construction has not yet been developed and that the two unnamed roads have never been utilized and serve no purpose; and, WHEREAS, the above described streets or roads are more clearly indicated as "ROAD" "TO BE VACATED" in two locations on "Plat Showing Two Unnamed Roads - To Be Vacated by Board of Supervisors of Roanoke County, Virginia", dated 3-7-2006, prepared by Roanoke County Department of Community Development and attached hereto as Exhibit "A"; and, WH EREAS, no other property owner will be affected by the vacation of these two unnamed streets and that their existence imposes an impediment to Cooper Construction's development of its property adjoining these previously dedicated streets; and WHEREAS, the developer, as the Petitioner, has requested that, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate those two rights-of-way, each designated as "Road" on the plat of the Thomas H. Beasley Subdivision, Plat Book 3, Page 61, as now shown on the attached Exhibit "A"; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 11 , 2006, and the second reading and public hearing was held on April 25, 2006. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 2 .. 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 11, 2006, and a second reading and public hearing of this ordinance was held on April 25, 2006. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (two unnamed streets 50 feet in width and 300 feet in length) are hereby declared to be surplus and the nature of the interests in real estate renders them unavailable for other public use. 3. That those two unnamed streets, 50 feet in width and approximately 300 feet in length, being designated and shown as two roads "TO BE VACATED" on Exhibit "An attached hereto, said streets being located between Lots 1 0 and 11 and Lots 17 and 18 on the north side of Buck Mountain Road and having been dedicated on the subdivision plat for Subdivision of Thomas H. Beasley and recorded in the aforesaid Clerk's Office in Plat Book 3, page 61, in the Cave Springs Magisterial District of the County of Roanoke, be, and hereby are, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3 / 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). 4 " 9 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLA T REPRESENT A COMPOSITE OF DEEDS, PLA TS, AND CALCULA TED INFORMA TION AND DO NOT REFLECT AN ACCURA TE BOUNDARY SURVEY. '<t" ~ 19 c... co N TAX # 87.20-01-09 EXISTING TRACT IB-l CD c... 60.069 AC. LEGEND F~~.>:};;~<~~'l ROAD TO BE VACATED .......... ... TAX MAP NO. '00 87.20 EXHIBIT "A" SCALE: 1"=200' PLAT SHOWING TWO UNNAMED ROADS - TO BE VACATED BY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT DA TE: 3-7-2006 ACTION NO. ITEM NO. l=-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: First reading of an ordinance to vacate, quit-claim and release a fifteen foot width drainage easement dedicated by the Deed of Easement recorded in Plat Book 10, Page 112, formerly dedicated by Lynn Brae Farms, Inc., and to accept dedication of a new fifteen foot width drainage easement, said easement crossing the same property currently owned by Cox Cable Roanoke, Inc., Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: Elmer C. Hodge [1/ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The petitioner, Cox Cable Roanoke, Inc., is the current owner of the subject property and requests that the Board of Supervisors vacate, quit-claim and release the described fifteen foot (15') width drainage easement and accept the dedication of the new fifteen foot (15') width drainage easement as shown on Exhibit A. The existing fjfteen foot (15') width drainage easement was originally dedicated to the public by dead of easement, recorded in Plat Book 10, Page 112. The new fifteen foot (15') width drainage easement would cross the property of Cox Cable Roanoke, Inc., located on Fallowater Lane. The petitioner would like to place an addition to the existing building where the existing fifteen foot (15') width drainage easement is located. The County of Roanoke will not allow a building to be located in or on an existing drainage easement; therefore, the petitioner requests that the existing fifteen foot (15') width drainage easement be vacated and a new fifteen foot (15') width drainage easement be dedicated in order to place the addition to the existing building in the preferred location. County of Roanoke staff has reviewed and approved the amendment to the stormwater drainage piping and structures and does not see the petitioner's request to have an adverse impact on the drainage in that location. FISCAL IMPACT: Cox Cable Roanoke, Inc. will be responsible for all costs associated with the vacation and dedication of the fifteen foot (15') width drainage easement and the recordation of the ordinance. AL TERNATIVES: 1. Approve the first reading of the proposed ordinance to vacate the drainage easement, shown on the attached plat, and accept the new fifteen foot (15') width drainage easement as shown. 2. Decline approval of the vacation of the drainage easement and acceptance of the new fifteen foot (15') width drainage easement as shown on the plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11,2006 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A FIFTEEN FOOT WIDTH DRAINAGE EASEMENT DEDICATED BY THE DEED OF EASEMENT RECORDED IN PLAT BOOK 10, PAGE 112, FORMERLY DEDICATED BY LYNN BRAE FARMS, INC., AND TO ACCEPT DEDICATION OF A NEW FIFTEEN FOOT WIDTH DRAINAGE EASEMENT, SAID EASEMENT CROSSING THE SAME PROPERTY CURRENTLY OWNED BY COX CABLE ROANOKE, INC., (TAX MAP # 77.19-01-34.00-00) LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT. WHEREAS, by an approved subdivision plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 10, page 112, Lynn Brae Farms, Inc., as owner of the property designated on the Roanoke County Land Records as Tax Map No. 79.19-01-15.1 to 15.10, conveyed to the Board of Supervisors of Roanoke County, Virginia, a fifteen foot (15') drainage easement as depicted on "MAP OF TANGLEWOOD EXECUTIVE PARK, PROPERTY OF LYNN BRAE FARMS, INC., SITUATE ON STARKEY ROAD AND FALLOWATER LANE, ROANOKE COUNTY, VIRGINIA", prepared by T.P. Parker & Son, dated September 22, 1987; and WHEREAS, Cox Cable Roanoke, Inc., is the current owner of Lot 5A, comprising Lot 4, Lot 5 and a part of Lot 6 of Tanglewood Executive Park as recorded in Plat Book 10, Page 112, and the subject property is located on Fallowater Lane, a public right-of- way in the Cave Spring Magisterial District and is now designated upon the Roanoke County Land Records as Tax Map No. 77.19-01-34; and, WHEREAS, the Petitioner, Cox Cable Roanoke, Inc. as the current owner of this property, has requested that the Board of Supervisors vacate, quit-claim and release the above-described existing fifteen foot (15') drainage easement and accept the dedication of a new fifteen foot (15') drainage easement, as shown on Exhibit A attached hereto; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 11, 2006, and a second reading and public hearing were held on April 25, 2006. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That, subject to the following conditions, the vacation, quit-claim and release of an existing fifteen foot (15') drainage easement across property of Cox Cable Roanoke, Inc, located on Fallowater Lane in the Cave Spring Magisterial District of the County of Roanoke, designated as "EXISTING 15' DRAINAGE EASEMENT HEREBY VACATED" on Exhibit A attached hereto, is hereby authorized and approved. 4. That, subject to the following conditions, the acceptance of a new fifteen foot (15') drainage easement across property of Cox Cable Roanoke, Inc., located on Fallowater Lane in the Cave Spring Magisterial District of the County of Roanoke, designated as "15' DRAINAGE EASEMENT HEREBY DEDICATED" on Exhibit A attached hereto, is hereby authorized and approved. 2 5. That Petitioner, Cox Cable Roanoke, Inc. shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the establishment of an alternative drainage system, surveys, publication, and recordation of documents; and, 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit-claim, and release, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272(2) of the Code of Virginia, 1950, as amended. 3 ~I ~. ...'. - ~ I'ti :>< ro- CIl rtl Q.! en 1'0 S I'ti ;:l I"'t (tl :>< 1-'- I:Il I"'t I'ti Q.! CIl 1'0 S rtl :l I"'t I'll III en I'll IS I'll = I"'t ~ I-l o:l I-l ;..3 o T, ::0 o U1 W 1\."J Vl ~ ::0 EXHIBIT PUBLIC DRAIN.AGE EASEMEN.T VACATION AND DEDICATION '1 - . ~ e '" ~ Iii o ;!; ACTION NO. lil-~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge tH County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Length of Service Award Program (LOSAP) for Fire and Rescue The following four-year terms expired on January 1,2006: (1) Leon Martin, Volunteer Member at Large; (2) Mike Gee, Volunteer Fire; (3) Craig Sheets, Volunteer Rescue Squad; and (4) Brian Garber, Volunteer Member at Large. The Volunteer Fire and Rescue Chiefs Board will recommend nominees for these vacancies in the near future. 2. Roanoke Valley Greenway Commission The three-year term of Charles A. Blankenship expired on April 8, 2006. At the request of the Board, Mr. Blankenship has been contacted and he has advised that he is willing to serve an additional term. Confirmation of this appointment has been placed on the consent agenda. II-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11, 2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 11, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - March 8, March 21, and March 28, 2006 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 3. Resolution of appreciation to Richard L. Finney, Sheriff's Office, upon his retirement following twenty-five years of service 4. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $60,000 from the Department of Homeland Security for the purchase of a fire safety house for public education 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ACTION NO. ~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Confirmation of appointment to the Roanoke Valley Greenway Commission SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge ell County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke Valley Greenway Commission The three-year term of Charles A. Blankenship expired on April 8, 2006. At the March 28 Board of Supervisors meeting, the Clerk was asked to contact Mr. Blankenship to determine if he was willing to serve an additional term. Mr. Blankenship has indicated that he is willing to serve, and confirmation of this appointment has been placed on the consent agenda. .-- ACTION NO. ITEM NO. T-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Resolution of appreciation to Richard L Finney, Sheriff's Office, upon his retirement after twenty-five years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge {if County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Master Deputy Sheriff Finney retired on April 1, 2006, after twenty-five years and nine months of service in the Sheriff's Office. He has advised that he is unable to attend a Board meeting and requested that his resolution be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Finney with the appreciation of the Board members for his many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11,2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RICHARD L. FINNEY, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Richard L. Finney was employed by Roanoke County on July 1,1980, as a Deputy Sheriff - Corrections Division in the Sheriff's Office; and also served as Deputy Sheriff - Transportation Officer and as a Court Bailiff; and WHEREAS, Master Deputy Finney retired from Roanoke County on April 1 ,2006, as Master Deputy Sheriff - Civil Division in the Sheriff's Office after twenty-five years and nine months of service; and WHEREAS, Master Deputy Finney has performed his sworn duties as a Deputy Sheriff in a courteous and professional manner while showing sensitivity to all citizens; and WHEREAS, Master Deputy Finney, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED thatthe Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RICHARD L. FINNEY for more than twenty-five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTION NO. ITEM NO. I-Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $60,000 from the Department of Homeland Security for the purchase of a fire safety house for public education SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue Elmer C. Hodge, Jr. erH County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue requests that the Board accept and appropriate the following grant: The Department of Homeland Security has awarded the Fire and Rescue Department a non-matching grant totaling $60,000.00 to purchase a fire safety house. This unit is designed to teach fire and life safety subjects to the public and comes with a severe weather simulator and sprinkler simulator to provide a multitude of educational scenarios. FISCAL IMPACT: There is no match required for this grant. ALTERNATIVES: The Department will not be able to purchase the fire safety house without the funds from the Department of Homeland Security. STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of the funds in the amount of $60,000 into the Fire and Rescue Department budget. H-I GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenues Prior Report Balance $11,808,285 7.57% Addition from 2004-05 Operations 1,103,457 Audited Balance at June 30, 2005 12,911,742 Unallocated revenue 2005-2006 350,000 Balance at April 11, 2006 13,261,742 8.50% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8.5% of General Fund Revenues 2005 - 2006 General Fund Revenues $156,020,489 7.5% of General Fund Revenues $11,701,537 8.5% of General Fund Revenues $13,261,742 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M-J COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering selVices, and other one-time expenditures.) Amount Audited Balance at June 30, 2005 $5,318,848.06 Remaining funds from completed projects at June 30, 2005 346,794.94 Transfer from Department Savings 2004-2005 784,359.00 7/26/2005 Appropriation for construction of new school warehouse (117,000.00) 8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00) Officers approved in the Police Department 9/27/2005 Appropriation for renovations to Roanoke County Courthouse (123,000.00) 12/20/2005 Appropriation to design and build a bay at Back Creek Fire and (150,000.00) Rescue Station 12/20/2005 Contribution to the Town of Vinton for the War Memorial Expansion (100,000.00) 2/28/2006 Appropriation for construction of a new school warehouse (40,244.50) Balance at April 11 ,2006 $5,834,217.50 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2005 $1,416,838.00 7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00) Appropriation from 2004-05 Operations 679,628.00 Balance at April 11 , 2006 $679,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE. VIRGINIA Amount From 2005-2006 Original Budget $100,000.00 August 9, 2005 Appropriation for Legislative liaison ($15,000.00) September 13, 2005 Appropriation for donation to American Red Cross ($10,000.00) for assistance with Hurricane Katrina October 25, 2005 Appropriation for the purchase and installation of a ($1,800.00) neighborhood sign in the Delaney Court Community December 20,2005 Appropriation to increase services and staffing hours at Bent ($9,000.00) Mountain and Mount Pleasant libraries January 24. 2006 Appropriation for assessment for APCO negotiations ($2,203.00) to VMLNACO APCO Steering Commillee February 28. 2006 Appropriation for Volunteer Appreciation "Spring Fling" ($7,000.00) March 28, 2006 Appropriation for June 13, 2006 primary ($18,950.00) March 28, 2006 Appropriation for the relocation of several polling places ($2,750.00) Balance at April 11 , 2006 $33,297.00 M-j Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator M-Y FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2005 FY 2005-2006 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2005-2006 Annual Capital Contribution County Schools Balance at April 11, 2006 2,000,000 (3,424,615) 524,000 300,000 300,000 $ 6,242,387 (900,615) 600,000 $ 5,941,772 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator ACTION NO. ITEM NO. 0- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 2006 Work session to discuss fiscal year 2006-2007 budget development AGENDA ITEM: SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge ~ /I~/l County Administrator ~ I APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: I have chosen to schedule this as a work session rather than a presentation of the budget in order to provide an opportunity for the Board and staff to work through the remaining budget issues together. We have been able to make many improvements since the last work session, including funding for the Length of Service Awards (LOSAP) program. With respect to the hiring of six additional positions for the Police Department, I would like to minimize the impact on other departments that will be forced to absorb funding reductions; therefore, I am still recommending that these additional positions be funded for one-half year. Chief Ray Lavinder and I have discussed this and we believe this will work well with the timing of new recruits entering the Academy. Outlined below is the schedule of upcoming meetings related to the budget. If additional work sessions are needed, we have allowed time between now and the adoption of the budget for this purpose. SUMMARY OF INFORMATION: This work session has been scheduled to discuss the following issues related to the fiscal year 2006-2007 budget development: . Update on health and dental insurance rates . Funding for LOSAP program . Review of contributions to agencies . Capital improvement program (CIP) funding Highlighted below are the key dates for upcoming budget-related items: April 25 Public hearing to elicit citizen comment regarding the fiscal year 2006- 2007 budget May9 May 23 First reading of the budget appropriation ordinance Resolution adopting the 2006-2007 budget and the 2007-2011 CIP; second reading of the budget appropriation ordinance 2006-2007 4% Revenues New revenues less one cenl tax reduction Less new economic development agreements: T eeton lIT Cox Communications Less new revenues 10 Vinton from gainsharing agreement (NEW) New School revenues (Gov, House, Senate budgets) of New 7,843,939 (665,575) 7,643,939 (665,575) (175,000) (33,333) (66,166) (175,000) (100,000) Personnel Costs (does not Include operational budget Ilems) VRS County (none 0 School 12. Capitallmprovemenls (CIP) increase from $600,000 CPMT increase school share CPMT increase county share 3,500,000 3,500,000 1,700,000 71 300,000 250,000 300,000 250,000 --------=-- -. School Sources (Incroaso) Slale Revenues Dental insurance transfer Local appropriation Transfer to Schoots currenl year Increase local appropriation Transfer to Schools FY06-07 22% 7,800,000 20,000 Notes (1 If the Senate version of the education is we will need to add to the school column Health insurance rates were estimated at 0% increase. The actual increase was in reductions of for the and for the for a combined total of This an additional each for and Schools. ~ T:\Board MeetingsI2006\04-111N0Ies\4-11-Sources-Uses of New Revenue4/7/2006 9:10 AM Available after School Allocation s 1 Art Museum Contribution s Police Patrol District-Current Year hires Police Patrol District-Partial Year FY06. Balance s 2 Positions Reduction in CRT Potential Pulaski Commerce Park Public Private Balance Renovations to Local Salem-Rke Jail (5 year total Additional VDOT Revenue funds Not II ., I'.. II II. III $ 3,356,000 am John Chambliss and Mike Altizer of the LOSAP program to full and for for one year in order to a new program for volunteers. This combination caps the old program as of 12/31/05 and the of the LOSAP Board. will absorb cost increases in for FY06-07. T:\Board 1\Notes\4-11-Sources-Uses of New Revenue4/7/20069:13 AM Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 11,2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.