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HomeMy WebLinkAbout4/11/2006 - Regular April 11, 2006 275 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 11, 2006 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of April 2006. IN RE: CALL TO ORDER Chairman Wray called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Michael A. Wray; Vice-Chairman Joseph P. McNamara; Supervisors Michael W. Altizer, Joseph B. "Butch" Church MEMBERS ABSENT: Supervisor Richard C. Flora STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Diane S. Childers, Clerk to the Board; Teresa Hamilton Hall, Public Information Officer IN RE: OPENING CEREMONIES The invocation was given by Pastor David Fraser, Faith Alliance Church. The Pledge of Allegiance was recited by all present. 276 April 11, 2006 IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Supervisor McNamara requested the addition of Item E-6, request to appropriate funds for restroom facilities at Starkey Park. IN RE: NEW BUSINESS .1: Reauest to approve fiscal year 2006-2007 budaet for the Roanoke Valley Resource Authority (RVRA). (Diane D. Hyatt. Chief Financial Officer: John Hubbard. Chief Executive Officer = RVRA) R-041106-1 Ms. Hyatt advised that John Hubbard and Steve Barger were present from the Roanoke Valley Resource Authority (RVRA). She stated that she is presenting the 2006-2007 operating budget for the RVRA that was adopted by the authority on March 22. She indicated that it continues to have a tonnage fee for the charter members of $45 per ton and charges a tipping fee of $55 per ton for commercial haulers. There is a 2.1 % overall increase in the operating budget, and she advised that the impact on the County budget is that the tipping fees will remain the same; Roanoke County will continue to receive a municipality fee of $300,000 per year for siting of the landfill within the County and $45,000 per year for providing internal services such as accounting to the authority. Ms. Hyatt advised that the budget must be approved by all charter members each year before it becomes official. April 11, 2006 277 Supervisor Altizer noted that for the fiscal year 2006-2007 budget, there are increases in anticipated revenues from Roanoke County, the Town of Vinton, and the commercial sector; however, there is a decline in the City of Roanoke. Mr. Hubbard stated that this data reflects what is being observed in the current year, and he noted that residential growth in Roanoke City is not the same as it is in the other localities; further, he indicated that there has been a decline in the amount of waste being brought to the landfill by Roanoke City. Mr. Hubbard stated that much of the commercial and private waste comes from Roanoke City, and this is reflected in the amounts for those areas. Supervisor Church indicated that Mr. Hubbard manages a significant operation that services countless citizens around the region. He stated that this is a valuable service to the valley, and expressed appreciation to the staff at RVRA. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora RESOLUTION 041106-1 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2006-2007 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and 278 April 11, 2006 WHEREAS, by report dated March 22, 2006, a copy of which is on file in the office of the Clerk of the Board, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted a request that the County approve the FY 2006-2007 budget of the Roanoke Valley Resource Authority. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2006-2007 budget for the Roanoke Valley Resource Authority, as set forth in the March 22, 2006, report of the Authority Chief Executive Officer, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora 2. Reauest to approve fiscal year 2006-2007 Roanoke Vallev Television (RVTV) budaet. (Elaine Simpson. Cable Access Director) A-041106-2 Ms. Simpson stated that the County of Roanoke, City of Roanoke, and Town of Vinton jointly operate Roanoke Valley Television (RVTV). She advised that the initial equipment and facility were funded through a capital grant from Cox Cable in the amount of $480,000. She advised that the studio is located in the Jefferson Center and they have five full-time employees. Ms. Simpson recognized the following RVTV staff members: Lacy Stinnett, Preston Seaman, Todd Richardson, and George Warner. She advised that they produce videos and shows for the local governments which are cablecast along with government meetings on Cox Cable Channel 3 and Adelphia Communications Channel 3 in West County. She stated that RVTV is governed by the April 11, 2006 279 Roanoke Valley Regional Cable Television Committee which includes representatives from the City of Roanoke, the County of Roanoke, and the Town of Vinton. Ms. Simpson noted that Supervisor Altizer represents the Board of Supervisors on the committee, Dan O'Donnell is the staff representative, and David Jones is the citizen representative. She advised that the operational budget for RVTV is provided by the three governments based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 200/0 of the franchise fee paid by Cox Communications to fund the operations of the facility, and Roanoke County's share of the cable budget is 43%. She advised that the cable television staff is carried on the County's payroll and benefit system and will receive the same salary increase as County employees. Ms. Simpson reported that during fiscal year 2005-2006, Roanoke Valley Television produced a total of 119 video productions for the three localities and their school systems. She outlined the following videos which represent a sampling of those produced for Roanoke County: Roanoke County Police Department, Roanoke County Career Center, and the T.E.K. Camp Sponsorship Video. She advised that RVTV also covered 23 live Board meetings and produced two monthly television shows which are "Roanoke County Today" and "Accent Excellence". She stated that the approximate rate for video production in the private sector is $1,500 per finished minute, and she advised that RVTV produced 252 minutes of stand alone programming for the County, equaling an approximate value of $378,000. Ms. Simpson noted that this amount does 280 April 11 , 2006 not reflect the 27 original television shows that were produced. She advised that the total Rvrv budget request is $322,563, of which Roanoke County's share is 430/0 or $138,702. This represents an increase of $13,770 or 11%) over last year's budget. She noted that the percentage of subscribers within Roanoke County increased by 2% last year. The increase, excluding personal services (VRS, health insurance, salaries etc.), is $745.00. The total franchise fee paid by Cox Cable to Roanoke County last year was $817,659, and the Rvrv budget request is approximately 17% of that amount. Supervisor Altizer commended Ms. Simpson and the staff at Rvrv for the job they do. Supervisor Church concurred with Supervisor Altizer's comments and advised that citizens in Catawba depend on Rvrv to follow Board of Supervisors meetings because they are not located as close to the administration building and therefore it is not as easy to attend the meetings. Ms. Simpson expressed appreciation to the Cable Television Committee for their support of automated processes and the transition from analog to digital format. Supervisor Wray also expressed appreciation to the Rvrv staff and noted that citizens depend on the shows broadcast on Rvrv to stay informed. Supervisor Altizer noted that there have been criminal arrests resulting from informational bulletins placed on Rvrv. Ms. Simpson reported that to date, 15 criminals have been identified through the Crime Line broadcasts on Rvrv. April 11, 2006 281 Supervisor McNamara noted that although the staff at RVTV has irregular work hours, they have been pleasant and polite when meetings run late. He stated that they are a pleasure to be around. Supervisor Altizer moved to approve the staff recommendation (adoption of the fiscal year 2006-2007 RVTV operating budget). The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora 3. Reauest to adoct ! resolution succortina the utilization of industrial access railroad track funds for the Mennel Millina Comcanv. (Jill Looce. Assistant Director of Economic Develocment) R-041106-3 Ms. Loope stated that Mennel Milling Company is constructing a 73,000 square foot flour mill off Benois Road. She indicated that Mennel Milling is investing $30.8 million in this state-of-the-art facility and they chose this site primarily due to the rail presence that serves the property. Ms. Loope stated that as a result of Mennel Milling's significant reliance on rail transport for bringing wheat into the facility, they are submitting an application for funding assistance to the Department of Rail and Public Transportation in the amount of $450,000. She stated that this will assist them in 282 April 11, 2006 making needed improvements to the site. As is customary with state rail funding requests, a resolution of support is required by the local governing body to complete their application package. Ms. Loope advised that staff is recommending support of the resolution; however, she noted that due to the size of the project and the amount of rail funds that will be required to serve the property, Mennel Milling is planning a multi-year funding request. She stated that this means that they will be requesting another resolution of support during the next fiscal year. Ms. Loope stated that there is no fiscal impact to the County, and advised that Mennel Milling is providing all matching funds required for the project. Supervisor Wray noted that rail access funds are allocated for a particular purpose and can not be utilized in other areas. He requested that Ms. Loope confirm if this was an accurate statement. Ms. Loope responded in the affirmative and stated that each locality in Virginia is eligible for up to $450,000 in any given fiscal year for rail construction. Supervisor Wray moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora April 11, 2006 283 RESOLUTION 041106-3 SUPPORTING THE UTiliZATION OF INDUSTRIAL ACCESS RAilROAD TRACK FUNDS FOR THE MENNEl MilliNG COMPANY Whereas, the Mennel Milling Company has expressed its intent and desire to the County of Roanoke to locate its industrial operations in Roanoke County, Virginia; and Whereas, the Mennel Milling Company and its operation will require rail access; and whereas, the officials of the Mennel Milling Company, have reported to the County their intent to apply for industrial access railroad track funds from the Commonwealth of Virginia's Department of Rail and Public Transportation in the amount of $450,000 and; Whereas, Section 33.1-221.1: 1 of the Code of Virginia declares it to be in the public interest that access railroad tracks and facilities be constructed to certain industrial sites, that financial assistance for such construction be provided by the commonwealth, and that applications for such funds be approved by the local governing body; and Whereas, the Mennel Milling Company, has requested that the County of Roanoke provide a resolution supporting its application for said funds which are administered by ,the Virginia Department of Rail and Public Transportation. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Roanoke hereby endorses and supports the application of the Mennel Milling Company, for $450,000 in industrial access railroad track funds for the purpose of locating its industrial facility in Roanoke County, Virginia. On motion of Supervisor Wray to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora 4. Reauest to approve health insurance rates for County and school emplovees for fiscal year 2006-2007. (Rebecca Owens. Director of Finance) A-041106-4 Ms. Owens advised that the County of Roanoke and Roanoke County Schools participate in a self-funded joint health insurance program for all eligible employees purchasing administrative services, access to the network of physicians and 284 April 11, 2006 facilities, and claims administration from Anthem. The plan is self-funded with reinsurance coverage to protect the financial risk assumed. She indicated that under the current contract, reinsurance is composed of two elements: specific and aggregate stop loss. Presently, the specific stop loss threshold is $150,000 and protects the plan from any catastrophic claims paid on a member during the plan year. She stated that an increase to this limit from $150,000 to $200,000 was requested and is recommended for the 2006-07 policy year due to the fact that the County and Schools' enrollment and plan stability are sufficient to absorb the risk of this higher reinsurance threshold. The aggregate limit of 1100.10 protects the total financial liability assumed for the plan at 10% above expected claims level. Ms. Owens advised that the initial renewal proposed by Anthem requested a 10.60/0 increase for fiscal year 2006-2007; however, this increase was negotiated down to an overall increase of 8.00/0 with no change in benefits. She noted that this increase compares favorably to national and regional medical plan trends of 10% to 120/0 and that while no benefit changes for employees will be made for the 2006-07 plan year, some of the factors that contributed to this increase in expenses were the following: (1) there was a slight increase in enrollment; (2) the number of prescriptions increased approximately 110/0; and (3) medical and drug claims increased 15.20/0 per employee. Ms. Owens further advised that Anthem will honor their commitment to wellness and will partner with the County and Schools for $50,000 in the 2006-2007 policy year. As a result of market research and analysis by Anthem, their better prepared disease management program has been enhanced to provide services April 11, 2006 285 to assist patients with low back pain, pulmonary disease, and hypertension at no additional cost to the County. She stated that Attachment A in the agenda packet shows the current and proposed rates for County employees, as well as the monthly increase in cost. She outlined the following increases to employees: (1) single coverage would be $3.28 more each month; (2) an employee with subscriber and minor child would be $15.22 more each month; and (3) an employee with family would be $28.04 more each month. The increase to the County is 8% for a total budget increase of $639,426. Ms. Owens indicated that this increase is included in the draft 2006-2007 budget for the County. There was no discussion on this item. Supervisor Wray moved to approve the staff recommendation (approve the health insurance rates with Anthem for fiscal year 2006-2007). The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora 5. Reauest to aoorove dental insurance rates for County and school emolovees for fiscal year 2006-2007. (Rebecca Owens. Director of Finance) A-041106-5 286 April 11, 2006 Ms. Owens reported that the County of Roanoke and Roanoke County Schools participate in a fully insured group dental insurance program for all eligible employees and retirees. The provider is Delta Dental and the group includes members from the Roanoke Valley Regional Health Care Consortium. Ms. Owens stated that dental rates for 2006-2007 will increase 5% as outlined on Attachment A included in the agenda packet. She noted that the monthly increase for an employee with subscriber only coverage is $0.28, the increase for subscriber plus one is $0.78, and the increase for family coverage is $1.62. The fiscal impact of the rate increase to the County budget is $4,000, and she advised that this increase was included in the draft 2006-2007 budget for the County. Supervisor Wray stated that it is important to note that costs have increased dramatically in the health care industry, and he stated that we should recognize the importance of the benefits that are offered to employees. Supervisor Church thanked Ms. Owens for the negotiations that occurred with respect to health insurance and dental rates, and he noted that these increases are well below the national average. Supervisor Wray moved to approve the staff recommendation (approve the dental insurance rates for fiscal year 2006-2007). The motion carried by the following recorded vote: April 11, 2006 287 AYES: NAYS: ABSENT: A-041106-6 Supervisors McNamara, Church, Altizer, Wray None Supervisor Flora 6. Reauest to appropriate funds in the amount of $10.000 for restroom facilities at StarkevPark. Cave Sprina Maaisterial District. (Joe McNamara. Board of Supervisors() Supervisor McNamara thanked the Board for allowing the addition of this item, and he stated that Supervisor Church was correct to question him regarding what had happened today that necessitated the addition of this item of business. Supervisor McNamara advised that there was a generous contribution made by Radford and Associates when they purchased an easement through Starkey Park. He advised that funds have been earmarked by the Parks, Recreation, and Tourism Department for use in this park, and to date these funds have been used for parking lot development and improvements to the park. He indicated that during this same period of time, a group of volunteers raised and donated $80,000 for a building and concession stand for use at the park. He stated that the volunteers have a secondary project which will be a pavilion at a cost of $30,000. He noted that $10,000 of this amount was appropriated through Roanoke County's existing matching grant program; the remainder was raised through private donations. Supervisor McNamara advised that the new pavilion is scheduled to be completed next year, and it is anticipated that an additional $10,000 in 288 April 11, 2006 matching grant funds will be awarded in the next fiscal year. He stated that the volunteers have approached him requesting an advance of the $10,000 from next year's matching fund to allow them to complete the project at this time. He noted that this project is for the benefit of County parks, and that approximately 90% of the funds and labor are being contributed by the community. Supervisor McNamara moved to appropriate $10,000 from the Board Contingency Fund for restroom facilities at Starkey Park. Supervisor Church advised that prior to the start of the meeting today, he inquired what happened that necessitated the addition of this item. He stated that he supports private entrepreneurship and inquired if a request of this nature were presented from another district, whether it would be given the same consideration. Mr. Hodge stated that he was not aware that this request would be made today, and advised that normally items of this nature follow the standard agenda process. He indicated that it is at the discretion of the Board to determine how to handle similar requests in the future; however, he would prefer to handle these matters through the established agenda process. Supervisor Church advised that he would like to see a written report that he could evaluate before being asked to make an appropriation. Supervisor McNamara advised that this matter is not in his district, and he withdrew the motion for the benefit of the Chairman since it is in the Cave Spring Magisterial District. Supervisor Wray stated that in a situation where the County can benefit from a donation and a delay will cause the construction costs to increase, he would April 11, 2006 289 support moving ahead. He noted that 90% of the funds have been raised by the public and stated that if a situation such as this occurs in another district, he feels that the Board would want to consider those needs. Supervisor Wray advised that he would like to move forward with the motion. Supervisor Church indicated that if the Board is to be stewards of the taxpayers' money, he would like to have information regarding how much the project costs will increase if this is action is postponed until next month. He stated that he is not against the project; however, the Board will be setting a precedent with this action. Supervisor Wray advised that he does not have the cost information available but noted that construction costs overall continue to rise. Supervisor Altizer stated that sometimes in government we are afforded an opportunity to do something that may save taxpayers' money. He indicated that the question is whether to handle this matter now or next month. He indicated that when a 5 to 1 rate of return on your investment can be achieved, it is a project that he feels should be approved. He noted Supervisor Church's concerns but stated that sometimes it is prudent to make decisions when they come forward and recognize when something of benefit is presented. Supervisor Church stated that he feels that Supervisor Wray knows his constituents, and Supervisor Church indicated that he will support the request. He noted, however, that the process for handling this request is unusual and that future requests of this nature should be treated equally in all districts. 290 April 11, 2006 Supervisor Wray requested that Supervisor McNamara re-state the motion for the record. Supervisor McNamara moved to approve an appropriation of funds in the amount of $10,000 from the Board Contingency Fund for the Starkey Park project. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora IN RE: FIRST READING OF ORDINANCES 1. First readina of an ordinance authorizina the vacation of two 50' roads located between Lots 10 and 11 and Lots 17 and 18 on the north side of Buck Mountain Road and shown on the plat of Thomas H. Beasley Subdivision. Cave Sprina Maaisterial District. (Paul M. Mahoney. County Attorney) Mr. Mahoney stated that this is the first reading of an ordinance that would authorize and improve the vacation of two unnamed paper streets that were created in 1948 in a subdivision on Buck Mountain Road. He indicated that the property has been sold through several different parties, and currently Alan Cooper Construction is the owner of a 60 acre tract. He stated that Cooper Construction has petitioned the County to vacate these two paper streets. Mr. Mahoney advised that County staff and the local utility companies have no objections to the vacation. He referenced the map included in April 11, 2006 291 the agenda packet and advised that the second reading and public hearing will be held on April 25. There was no discussion on this item. Supervisor Wray moved to approve the first reading and set the second reading and public hearing for April 25, 2006. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora 2. First readina of an ordinance to vacate. auit-claim and release g fifteen foot width drainaae easement dedicated ~ the Deed of Easement recorded in Plat Book 10. Paae 112. formerly dedicated ~ Lynn Brae Farms. Inc.. and to acceot dedication of g new fifteen foot width drainaae easement. said easement crossina the same orooertv currently owned ~ Cox Cable Roanoke. Inc.. Cave Sorina Maaisterial District. (Arnold Covey. Director of Community Develooment) Mr. Mahoney reported that this is a routine ordinance to vacate an easement and advised that Cox Cable is in the process of expanding their existing facility. He stated that the site where they want to expand their building contains an old dedicated 15' variable width drainage easement. He advised that Cox Cable would like 292 April 11, 2006 to vacate a portion of that easement to allow for the expansion of their facility; they will then re-dedicate to the County a new 15' drainage easement. He stated that the proposed vacation has been reviewed by staff and there are no objections. He noted that the second reading and public hearing will be held on April 25. There was no discussion on this item. Supervisor Wray moved to approve the first reading and set the second reading and public hearing for April 25, 2006. The motion carried by the following recorded vote: AYES: NAYS: ABSENT: IN RE: Supervisors McNamara, Church, Altizer, Wray None Supervisor Flora APPOINTMENTS 1: Lenath of Service Awards Proaram (LOSAP) for Fire and Rescue Supervisor Altizer inquired about the status of possible amendments to the LOSAP bylaws and pending appointments to this board. Mr. Chambliss advised that staff anticipates presenting the proposed amendments to the bylaws and recommendations for appointments at the April 25 meeting. 2. Roanoke Vallev Greenwav Commission Chairman Wray advised that Charles A. Blankenship has indicated that he is willing to serve an additional three-year term that will expire on April 8, 2009. He stated that confirmation of this appointment has been placed on the consent agenda. April 11, 2006 293 IN RE: CONSENT AGENDA R-041106-7; R-041106-7.b Supervisor Altizer moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora RESOLUTION 041106-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 11, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - March 8, March 21, and March 28, 2006 2. Confirmation of appointment to the Roanoke Valley Greenway Commission 3. Resolution of appreciation to Richard L. Finney, Sheriff's Office, upon his retirement following twenty-five years of service 4. Request from the Fire and Rescue Department to accept and appropriate grant funds in the amount of $60,000 from the Department of Homeland Security for the purchase of a fire safety house for public education 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora 294 April 11, 2006 RESOLUTION 041106-7.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RICHARD L. FINNEY, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Richard L. Finney was employed by Roanoke County on July 1, 1980, as a Deputy Sheriff - Corrections Division in the Sheriff's Office; and also served as Deputy Sheriff - Transportation Officer and as a Court Bailiff; and WHEREAS, Master Deputy Finney retired from Roanoke County on April 1, 2006, as Master Deputy Sheriff - Civil Division in the Sheriff's Office after twenty-five years and nine months of service; and WHEREAS, Master Deputy Finney has performed his sworn duties as a Deputy Sheriff in a courteous and professional manner while showing sensitivity to all citizens; and WHEREAS, Master Deputy Finney, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RICHARD L. FINNEY for more than twenty-five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora IN RE: REQUESTS FOR WORK SESSIONS Supervisor Altizer requested that a work session be scheduled on May 9 to discuss possible measures to be taken to address businesses that are taxing the resources of the Police Department. There was a consensus of the Board to schedule the work session. April 11 , 2006 295 IN RE: REPORTS Supervisor Altizer moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Wray NAYS: None ABSENT: Supervisor Flora .1.: General Fund Unaoorooriated Balance 2. Caoital Reserves 3. Reserve for Board Continaencv 4. Future Debt Payment Reserve REPORTS AND INQUIRIES OF BOARD MEMBERS IN RE: Supervisor Church: (1) He thanked Chief Lavinder for allowing the Board members to ride with County police officers and get an idea of what occurs in patrol cars. He stated that this reinforces the need for additional officers in public safety and the Police Department in particular. He noted that in many areas in his district, there are no street lights. He advised that in one instance, the Police responded to a call and it took 26 minutes to arrive at the scene. He stated that this response time is unacceptable. Supervisor Church referenced emails he had received from citizens expressing concerns about seeing County patrol cars lined up side by side; he advised that in many cases, the officers are exchanging orders for the next shift or may be providing backup to other officers. He stated that it is difficult to appreciate the situation 296 April 11, 2006 until you have walked in the shoes of a police officer, and he emphasized the need to do what is necessary to provide for the safety of the officers. (2) He thanked Congressman Bob Goodlatte for his recent stance opposing the proposed sale of National Forest land. He also noted that Senator Allen's office is on record as being aware of Roanoke County's concerns. He thanked the Chairman for sending out the letter on behalf of the Board regarding this matter. (3) He congratulated Elizabeth Atkins, Roanoke County Police Department, for receiving the citizens' award at the recent Police Department awards ceremony. Supervisor Altizer: He stated that it was an honor to ride with the police officers and that it solidified in his mind how fortunate we are that the crime rate in Roanoke County is not as high as in other areas. He stated that the County needs to take a firm stand with certain types of businesses that are placing a strain on our resources. Supervisor Wrav: (1) He advised that several of the Board members attended the Police Department awards ceremony recently, and he commended the officers for the outstanding job that they do. (2) He advised Mr. Covey that he had several items that he wished to review with him following the meeting. (3) He requested that Anne Marie Green, Director of General Services, continue to pursue recycling initiatives in Roanoke County, and requested that an update be provided to the Board regarding collection bins for recycling. (4) He asked Mr. Hodge to schedule a meeting April 11, 2006 297 with Bill Irvin, Roanoke County School Board, and Dr. Lorraine Lange, Deputy Superintendent, to obtain an update on the Cave Spring High School project. IN RE: WORK SESSIONS 1: Work session to discuss fiscal year 2006-2007 budaet develoDment. (Elmer C. Hodae.Countv Administrator: Brent Robertson. Director of Manaaement and Budaet) The work session was held from 4:20 p.m. until 5:24 p.m. Mr. Robertson reviewed the proposed contributions to agencies. He noted that there have been no changes to health and human service agencies with the exception of Blue Ridge Behavioral Healthcare which has increased from $119,600 in the current year to $130,000 in fiscal year 2006-2007. He noted that their request of $142,609 is based on the cost of providing services to Roanoke County citizens. Mr. O'Donnell stated that this is a regional agency created by the state that serves the needs of all member localities. He noted that the state expects to see a match of 100/0 of non-state revenues for these agencies; and as more County residents utilize these services, the amount of the match increases. He advised that the agency can be penalized if the County does not match the 10% funding level. Supervisor Altizer stated that during the budget development process next year, agencies which have contractual obligations should be separated from other agencies requesting funding. 298 April 11, 2006 There was general discussion regarding the proposed allocation of $1,000 for the Julian Stanley Wise Museum. Supervisor Altizer stated that he is on the Board of this organization and at the present time, their items are in storage and they are in the process of trying to relocate. There was a consensus of the Board to withhold funding at the present time; and if the museum finds a new location, to consider a request for an appropriation from the Board Contingency Fund at that time. Mr. Robertson reviewed the dues and per capita requests and noted that some of these do not involve contractual obligations. He advised that the Convention and Visitors Bureau requested $155,000, an increase of $24,300; however in speaking with Pete Haislip, Director of Parks, Recreation and Tourism, it was determined than an increase of $5,000 would go toward meeting their needs. Mr. Robertson provided a brief overview of other proposed changes in dues and per capita contributions. He noted that the increased request for funding from the Greenway Commission has been included in the 2006-2007 budget at the requested level of $29,600. Mr. Hodge advised that the total increase in funding to agencies IS $37,897 and noted that there was an increase of $13,600 for health and human service agencies and an increase of $24,297 for cultural, tourism, and other agencies. Supervisor Church stated that these amounts are satisfactory if they do not jeopardize funding for public safety needs. Mr. Hodge reviewed the projected sources and uses of new revenues and noted that if the Senate budget version is adopted, an additional $264,431 will be April 11, 2006 299 added to the schools VRS rates; however, it is not anticipated that this will occur. He also noted that the health and dental rates have been adjusted and that this change resulted in an expenditure reduction of $85,574 for the County and $180,351 for the schools, for a combined total of $265,925. He noted that this provided an additional $132,962 each for County and Schools. Supervisor Church questioned where the additional $264,431 will come from if it is needed. Mr. Hodge advised that additional work sessions will be held, if necessary, to discuss how to obtain this funding. Mr. Hodge reviewed the new expenditures and referenced the proposed changes in the funding for the LOSAP program. He stated that an additional $58,000 will be added to the $200,000 that has already been set aside to fund the program in the upcoming budget. This will address the under-funding of the existing program, which will be capped at December 31, 2005. He also advised that $150,000 of this funding will go to finance the first year of a new program that will begin in 2006. There was general discussion regarding proposed funding for the new LOSAP program, and there was consensus of the Board to support this method. The Board requested that staff ensure that these changes are clearly communicated to members of the LOSAP Board. Chief Burch reported that this matter was discussed at the March Fire Chiefs' Board meeting and advised that it will be discussed again at a meeting scheduled for Thursday, April 13. Mr. Chambliss stated that the new program is generally being well received by the volunteers. 300 April 11, 2006 Mr. Hodge advised that in an effort to balance the budget, two positions were frozen. He indicated that these were in the Commissioner of the Revenue and Real Estate Valuation Offices. He also outlined the following expenditure reductions that were needed to balance the budget: (1) CRT funding has been reduced by $157,650; (2) The potential litigation account in the County Attorney's Office has been reduced by $25,000; (3) Funding for the Pulaski Commerce Park has been eliminated, resulting in a savings of $30,000; and (4) The Public Private Partnership Fund has been reduced by $20,000. There was general discussion regarding Pulaski Commerce Park and whether this represents a legal obligation. Supervisor McNamara questioned why the County would walk away from this investment when we own 160/0 of the park. Mr. Mahoney advised that unless the Board is able to sell its shares, the County has, at the least, a moral obligation with respect to the portion of the debt that has been issued thus far. He stated that in his opinion, the bond holders in other jurisdictions would fight any attempt by the County to walk away from the project. Mr. Hodge advised that the scope of the project has changed since its inception, and it is now being marketed for projects that compete with the County. Supervisor McNamara stated that it is the direction of the Board that the County attempt to sell its shares in the park. In response to an inquiry, Mr. Mahoney reported that one other locality, Wytheville, has previously sold their shares. He noted that Roanoke County purchased a portion of these shares. There was a consensus of the Board to pursue selling the County's shares in the Pulaski Commerce Park; otherwise, the County will retain its ownership interest in the park. April 11, 2006 301 Supervisor Altizer requested information on the amount of indebtedness the County is already responsible for and the extent of our potential liability in the future. The following staff was directed to obtain this information and provide a report to the Board: Rebecca Owens, Director of Finance; Diane Hyatt, Chief Financial Officer; and Paul Mahoney, County Attorney. Mr. Hodge advised that the following amounts have been allocated from the anticipated current year-end surplus: (1) Renovations to the current Salem- Roanoke County Jail - $500,000; and (2) Additional funding for VDOT revenue sharing - $500,000. He noted that utility and fuel increases totaling $310,000 will be absorbed by the departments. He advised that we have not been able to fund the outsourcing of jail prisoners but will try to address this need by utilizing electronic monitoring. Sheriff Holt noted that they will attempt to be innovative in trying to work within the existing budget; however, there are mechanical needs that must be addressed, in particular the HVAC system. He indicated that the $500,000 in the budget will be used to address these needs. Mr. Hodge stated that the additional police officers are being funded for one-half year beginning in January 2007, and he indicated that Chief Lavinder has advised that this will work well with the timing of the academy. Chief Lavinder stated that by utilizing creative hiring, he will be able to work with this schedule. In response to an inquiry from Supervisor Church, Mr. Robertson advised that funding in the amount of $500,000 is still included in the Parks, Recreation, and 302 April 11, 2006 Tourism budget for Explore Park. Mr. Hodge noted that if these funds are taken away from Explore Park, he would recommend that they be used for sports marketing to generate new revenues to support needs such as public safety. Supervisor Altizer noted the need for additional police officers but stated that Explore Park is open and operating at this time. He indicated that it is unlikely that Explore Park will receive funding from any agencies next year. He advised that the County should begin discussions with Larry Vander Maten regarding the need for him to assume operations of the park next year. Supervisor Altizer stated that the Board must make a decision regarding Explore Park, and he noted that Bedford County has included funding in the amount of $12,500 for Explore Park in their budget for 2006-2007. He also indicated that it is likely that the Town of Vinton will provide $5,000 for Explore Park, and it is possible that Roanoke City and the City of Salem will appropriate funds for this purpose. He stated that the County needs to undergo a transition at Explore Park and advised that we have commitments with respect to the Blue Ridge Parkway Visitor Center that must be met. Supervisor McNamara voiced support for keeping Explore Park open and continuing the County's funding for the current year. Following discussion, there was a consensus of the Board to continue funding for Explore Park in the amount of $300,000 for 2006-2007 in anticipation that additional funding will be received from other sources. The remaining $200,000 will be used for sports marketing initiatives in the Parks, Recreation, and Tourism Department. Supervisor Church noted that he did not support this approach. April 11, 2006 303 IN RE: ADJOURNMENT Chairman Wray adjourned the meeting at 5:25 p.m. Submitted by: Approved by: fJj(ltQ) \g rJzJrt.4{)) Diane S. Childers, CMC Clerk to the Board ~.~ Q.W~( Michael A. Wray . - ''\ Chairman 304 April 11, 2006 This oaae intentionallv left blank.