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Home My WebLink About5/23/2006 - Regular Roanoke County Board of Supervisors Agenda May 23, 2006 NOTE: An audit committee meeting will be held at 2:00 p.m. prior to the Board meeting Good afternoon and welcome to our meeting for May 23, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Father Tom Miller Saint Andrews Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request to adopt the Roanoke County School budget for fiscal year 2006- 2007. (Mike Stovall, Roanoke County School Board Chair; Dr. Lorraine Lange, Acting Superintendent; Penny Hodge, Assistant Superintendent of Finance) 1 2. Resolution requesting the Director of the Virginia Department of Conservation and Recreation to designate Vinyard II Park as a public recreation area and to recommend to the Commonwealth Transportation Board that recreational access funds be approved for the project. (Mark Courtright, Assistant Director of Parks) 3. Request to approve revisions to the Roanoke County Employee Handbook. (Elmer C. Hodge, County Administrator; Joe Sgroi, Director of Human Resources) F. FIRST READING OF ORDINANCES G. SECOND READING OF ORDINANCES 1. Second reading of an ordinance authorizing and approving execution of a renewal lease agreement with Cisco Systems, Inc., for office space in the Salem Bank & Trust Building at 220 East Main Street, Salem, Virginia, owned by the Board of Supervisors of Roanoke County, Virginia. (Anne Marie Green, Director of General Services) 2. Second reading of an ordinance authorizing conveyance of an easement to Verizon Virginia, Inc. on property owned by the Board of Supervisors to provide telephone service to the new Public Safety Center, Catawba Magisterial District. (Dan O'Donnell, Assistant County Administrator) H. SECOND READING OF ORDINANCE AND ADOPTION OF PROPOSED BUDGET 1. Resolution adopting the fiscal year 2006-2007 budget, including the fiscal year 2007-2011 Capital Improvement Program (CIP), for Roanoke County, Virginia. (Brent Robertson, Director of Management and Budget) 2. Second reading of an ordinance appropriating the funds for the fiscal year 2006-2007 budget. (Brent Robertson, Director of Management and Budget) I. APPOINTMENTS 1. Board of Zoning Appeals (Appointed by District) 2. Court Community Corrections Alcohol Safety Action Program Policy Board 3. Parks, Recreation, and Tourism Advisory Commission (Appointed by District) 4. Roanoke Valley Convention and Visitors Bureau Board of Directors 5. Roanoke Valley Detention Commission 2 6. Roanoke Valley-Alleghany Regional Commission 7. Virginia Western Community College Board 8. Virginia's First Regional Industrial Facility Authority 9. Western Virginia Water Authority Board of Directors J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - April 25 and May 9,2006 2. Confirmation of committee appointments 3. Resolution to approve the conditions of the Virginia Juvenile Community Crime Control Act (VJCCCA) grant for fiscal year 2006-2007 and to allow participation by the City of Salem 4. Request to accept the donation of an approximately 685 square foot drainage easement across property of Harold E. Ferguson and Edith H. Ferguson, Lot 11, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District 5. Request to accept the donation of an approximately 2,332 square foot drainage easement across property of Susan Conner Flanigan traversing Lot 12, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District 6. Request to accept the donation of an approximately 149 square foot drainage easement across property of Craig S. and Donna R. Sellers traversing Lot 9, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District 7. Request to accept the donation of an approximately 563 square foot drainage easement across property of John G. Walker and Mary S. Walker traversing Lot 10, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District 8. Request from the schools to accept and appropriate grant funds, contributions, and Medicaid funds totaling $98,948 3 9. Request from the Libraries to accept and appropriate an early literacy grant in the amount of $250 from the Library of Virginia K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve 5. Accounts Paid - April 2006 6. Statement of expenditures and estimated and actual revenues for the month ended April 30, 2006 7. Public Safety Center Building Project Budget Report 8. Public Safety Center Building Project Change Order Report O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. P. WORK SESSIONS (Training Room - 4th floor) EVENING SESSION Q. CERTIFICATION RESOLUTION R. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Marvin B. Freeman, Sheriff's Office, upon his retirement following twenty-five years of service 2. Certificate of recognition to Jordan Anderson, Hidden Valley High School, for winning the Men's 100 Butterfly State Swimming Championship 4 3. Certificate of recognition to Jared Stowers, Corey Chandler, Jordan Anderson, and Kevin Lynch, Hidden Valley High School, for winning the Men's 400 Freestyle Relay State Swimming Championship S. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Continued until June 27. 2006. at the reQuest of the petitioner. Second reading of an ordinance to rezone 4.75 acres from R-3C, Medium Density Multi-Family Residential District with conditions, to R3, Medium Density Multi- Family Residential District, for the construction of a townhouse-condominium residential development located on Route 419 near its intersection with Stoneybrook Drive and Bridle Lane, Windsor Hills Magisterial District, upon the petition of Cherney Development Company, Inc. (Janet Scheid, Chief Planner) 2. Continued until June 27. 2006. at the reQuest of the petitioner. Second reading of an ordinance to rezone 4.8 acres from C-2C, General Commercial District with conditions, to C2, General Commercial District, and to obtain a special use permit for the operation of a religious assembly located at 7342 Plantation Road, Hollins Magisterial District, upon the petition of Beacon Baptist Church. (Janet Scheid, Chief Planner) 3. Continued until July 25. 2006. at the reQuest of the petitioner. Second reading of an ordinance to obtain a special use permit for the operation of a religious assembly located at 6430 Kelley Street, Catawba Magisterial District, upon the petition of Bethel Assembly of God. (Janet Scheid, Chief Planner) 4. Second reading of an ordinance to rezone .241 acres from R-1, Low Density Residential District, to C-2C, General Commercial District with conditions, and to rezone approximately .44 acres from C-2C, General Commercial District with conditions, to C2C, General Commercial District with conditions, for the construction of a parking lot located at 3604 Brambleton Avenue, Cave Spring Magisterial District, upon the petition of Lawrence A. Goldstein. (Janet Scheid, Chief Planner) T. CITIZENS' COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Richard Flora 3. Joseph P. McNamara 4. Joseph B. "Butch" Church 5. Michael A. Wray 5 v. ADJOURNMENT 6 ACTION NO. ITEM NO. ~ - l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Request to adopt the Roanoke County School budget for fiscal year 2006-2007 SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Elmer C. Hodge cI-- It..ly County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2006-07 fiscal year. The School Board approved this budget at their meeting on May 11, 2006. This budget was adopted with the understanding that after the State budget is adopted, it may be necessary to make amendments to the budget. The budget includes a 4% increase in salary for all school employees and an additional Y:z % market adjustment for teachers. Mike Stovall (Chairman of the Roanoke County School Board), Dr. Lorraine Lange (Acting Superintendent), and Penny Hodge (Assistant Superintendent of Finance) will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2006- 2007 fiscal year. " ~~~o~~ Roanoke County Public Schools >>~1Y PtJ/i.# (,,0 '/(' ~ \f o q ~ 0 c 0 <i t; "Cb d,~r}J "NT &XC;tP'" Budget 2006 - 2007 Roanoke County Public Schools School Board Members Michael W. Stovall, Chairman Vinton District William A. Irvin, III, Vice Chairman Cave Spring District C. Drew Barrineau Windsor Hills District Jerry L. Canada Hollins District Marion G. Roark Catawba District "= ~~:;: :::":::".' :.::..::::.:::,-.....'" ~ Dr. Lorraine S. Lange Acting School Superintendent Penny A. Hodge, CPA Assistant Superintendent of Finance David E. Atkins Budget Assistant Sandra K. Thornton Risk Management Coordinator 5937 Cove Road, Roanoke, Virginia 24019 www.res.k12.va.us " ~ Table of Contents .... Executive Summary Superintendent's Budget Message. .... ........... ..... ........... ......... ........... ......... ......... .....1 Mission Statement....... ...n........................................................................................2 Budget Development Calendar ....... ,.... ............... ....... ....... ........ ...... ..... ................. ...3 Budget Development Process.............................................................................. 4-5 Basis of Presentation................................................................................................ 6 Budget Summary - All Funds .............. ............ ..,......... ..... ............ ........... ........ ........ 7 General Fund Revenues per PupiL......... ........ ...... ........ ....... ............ ..................... ...8 General Fund Revenues ... ......... ................... ..... ................. ......... .......... ............. 9~ 1 0 Description of General Fund Expenditures by Budget Categories ........................11 General Fund Expenditures per Pupil.. ............. ........................ ....... ..... ....... ..........12 General Fund Expenditure Summary by Department............................................13 Average Daily Membership ...... ........ .............. ..... ............ ....... ........................... ....14 Historical Fund Balance Data... ....... ..........~................................ ............. ..... .........15 Other School Funds Grant Fund....................................................................................................... 17-18 Nutrition Fund....................................................................................................... .19 Textbook Fund........ ............................................................................................. ..20 Capital Fund.......................................................................................................... .21 Debt Fund..................................................................................".......................... .22 Laptop Insurance Reserves Fund .............. ....... ............ ..................... ..... ........ ........23 Regional Alternative Education Program ........... ............ ................. .............. ..... ...24 I SUPERINTENDENT'S BUDGET MESSA G~I The process of developing a budget each year is critically important for allocating resources to the successful operation of a first class educational program for approximately 14,400 students in the 17 elementary, 5 middle, 5 high, and 3 specialty schools in Roanoke County. This task was made increasingly difficult this year when the General Assembly adjourned their regular legislative session without adopting a state budget. With roughly 50% of the school budget funded by the state and the fiscal year end rapidly approaching without a state budget, the school system has prepared a balanced budget with estimated state and local revenues. In the interest of submitting a balanced budget that will fund the highest priorities within the school system, this budget is now being submitted to the Board of Supervisors for their adoption. It is highly likely that this budget will need to be amended once the state budget is adopted and locality specific revenues can be finalized. The heart and soul of Roanoke County Public Schools lies with the employees who work with the students on a daily basis. By its very nature, public education is labor intensive and, accordingly, the emphasis in the school budget rests with persOIUlel and benefit costs. The 2006-07 school budget funds a 4% increase in salary for all school employees and a Y2% market adjustment for teachers along with a significant increase in required funding of the state retirement plan premiums and health and dental insurance premiums. Even with this funding, employees will feel the impact of an 8% increase in their share of the insurance premiums. The School Board has also funded other essential budget needs including the joint capital program with the Board of Supervisors, increases in gasoline and utility costs as reflected across the nation, and the laptop computer initiative which will be fully implemented in all of our high schools in 2006-07. As with all budgets, the funding is not endless and not all budget requests could be honored. However, the School Board has made systematic and methodical choices this year to provide the highest possible salary increases within the constraints of available funding and other essential budget needs. Thank you for your continued support of our schools. Sincerely, ~~~ -1. 'cR~ Lorraine S. Lange, Acting Superintendent 1 " Roanoke County Public Schools Mission Statement It is the mission of Roanoke County Public Schools to ensure that all students participate in quality learning experiences necessary to grow, adapt and meet the challenges of a changing world. Roanoke County Public Schools believe that: . All children can learn. . The individual school controls enough variables to assure that virtually all children can be motivated to learn. · A school's stakeholders are the most qualified people to implement needed changes. . School-by-school change is the best hope for reform, "Learningfor aU, whatever it takes" 2 Roanoke County Public Schools Budget Development Calendar November 2005 · Identification and prioritization of budget initiatives with Principals and Senior Staff December 2005 · Budget kick-off and distribution of Operating Budget Preparation Instructions to staff · Budget Development Calendar presented to School Board · Salary Committees begin to formulate salary recommendations · Preliminary revenue estimates prepared based on proposed Governor's budget January 2006 · Operating Budget Requests submitted to Budget Office by all departments · School Nutrition Services, Textbooks, Debt and Grant Budget Requests submitted to Budget Office · Draft Operating Budget compilations distributed to Senior Staff · Revenue projections updated based on proposed House and Senate budgets · Public comment on FY2007 Operating Budget February 2006 · Operating Budget discussions ~ Superintendent and Senior Staff · Preliminary revenue sessions with local government · Preliminary revenue projections updated based on General Assembly action March 2006 · Budget Summit with School Board and staff · Joint Budget Work Session with Board of Supervisors · Presentation of Executive Budget Summary to School Board · School Board adoption ofFY2007 Operating Budget and Other Fund Budgets · School Board adopted budgets presented to Board of Supervisors Avril 2006 · Public hearings and discussions with School Board, School Staff and Board of Supervisors on Operating Budget · Budget Office distributes per pupil cost for public education in accordance with state law by April 15th Mav 2006 · Board of Supervisors adopts FY2007 budget for schools 3 Roanoke County Public Schools Budget Development Process The School System budget cycle is divided into a five-step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives: to develop a budget that will provide every child in the school system with the best possible educational opportunities and to optimize the use of available resources. Within this framework, the School Board attempts to balance the educational needs of students with the resources available to the school system from local, state, and federal sources. Budget Planning For the fiscal year that begins July I, the budget planning process starts the prior year when the School Board adopts a budget calendar. The calendar includes important activities in the budget process and the dates on which important decisions are scheduled. Once adopted, the calendar represents the guidelines for the preparation and adoption of the budget for the school system, Preparation of the School Budget Preparation of the school operating budget includes input from each school and input from the following budget committees: Superintendent's Bud2:et Committee Penny Hodge, Chairperson Linda Weber, Superintendent Bill Irvin, School Board Marion Roark, School Board Drew Barrineau, School Board Mike Stovall, School Board Jerry Canada, School Board Lorraine Lange, Deputy Superintendent Kaile France, NHS student Senior Staff Bud2et Committee Penny Hodge, Chairperson Linda Weber, Superintendent Tom Hall, Assistant Superintendent Allen Journell, Assistant Superintendent Lorraine Lange, Deputy Superintendent Gary Basham, Assoc Director of Instruction Roger Johnson, Career and Technical Ed Ben Williams, Testing and Remediation Pat Radcliffe, Pupil Personnel Services Becky Rowe, Assoc. Dir. Pupil Personnel Allen Journell, Assistant Superintendent Tom Hall, Assistant Superintendent Martin Misicko, Director of Operations Sarah Hollett, RCEA Diane Hyatt, Roanoke County David Atkins, Budget and Finance Jane James, Director of Technology Pat Radcliffe, Director, PPS/Special Ed Michael Burt, HVHS student Carol Whitaker, Staff Development Martin Misicko, Operations/Transportation Dave Trumbower, Classified Personnel Jane James, Technology David Atkins, Budget and Finance Joni Poff, Associate Director, English Ed Tutle, Nutrition Services Brenda Chastain, School Board Clerk Darlene Ratliff, Deputy Clerk Budget Adoption The budget for the school division for the next fiscal year is presented at board meetings and work sessions in February and early March, On or before April I of each year, the School Board adopts the next fiscal year's budget and submits to the Board of Supervisors for approval. The school division operates as a legally separate component unit. However, the school division is fiscally dependent upon the County of Roanoke with approximately 50% of the school budget funded by local taxes. The final adoption and appropriation occur in May of each year. 4 Roanoke County Public Schools Budget Development Process Budget Implementation The fiscal year begins on July I of each year when the newly adopted budget becomes available for spending. Department administrators receive monthly reports which reflect the budgeted amount, year to date expenditures, encumbrances, and the amount remaining for expenditure. Upon review of these reports, the administrators may request budget transfers to align the budget with their spending priorities. Budget transfers between departments in excess of $10,000 must be approved by the School Board. The board members receive monthly and quarterly reports of revenues and expenditures to date. Budget Evaluation The last step in the budget process is the evaluation of the financial plan. The results of operation for the fiscal year are reported annually in the School Board's Comprehensive Annual Financial Report (CAFR), which is audited by a certified public accounting firm, The Superintendent's Annual School Report is also prepared annually in accordance with regulations set by the Virginia General Assembly. For the past four years, Roanoke County Public Schools has received two prestigious awards for its CAFR. The first award is the Certificate of Excellence in Financial Reporting from the Association of School Business Officials International (ASBO). This is an international award that recognizes excellence in preparation and issuance of school system financial reports. The second award received is the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) of the United States and Canada. The Certificate of Achievement is a national award that recognizes conformance with the highest standards for preparation of state and local government financial reports. FY 2006-07 Special Considerations On March 11, 2006, the General Assembly adjourned their regular legislative session without adopting a state budget. A special legislative session reconvened on March 27, 2006. Without the adoption of a state budget which represents approximately 50% of the school revenues, the School Board was unable to provide a balanced budget request to the Board of Supervisors by the April r' deadline outlined in the Code of Virginia. As of May 11, 2006, the General Assembly has yet to adopt a state budget for public education. Based on the rapidly approaching fiscal year end, the School Board is scheduled to adopt a 2006-07 school budget based on estimated state and local revenues at their meeting on May 11, 2006. It is highly likely that an amended school budget will need to be prepared when the state meets their obligations of adopting a state budget and disseminating the locality specific revenues to school divisions. 5 Roanoke County Public Schools Basis of Presentation The accounting system of the Roanoke County Public School division is organized and operated on the basis of self-balancing accounts which comprise its assets, liabilities, fund balances, revenues, and expenditures, as appropriate. School system resources are allocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. The various funds are as follows: General Fund The General Fund consists of the necessary expenditures for the day-to-day operations of the School System for the upcoming fiscal year. This includes costs such as teacher salaries, supplies, equipment, and other operating costs, Grants Fund The Grants Fund accounts for federal, state, and private grants to provide critical support for the instructional program, School Nutrition Fund The School Nutrition Fund accounts for the revenues and expenditures necessary to operate school cafeterias. The primary source of funding for this budget comes from cafeteria sales and federal reimbursements for free and reduced lunches, No local tax dollars are used to fund this program. Textbook Fund The Textbook Fund consists of the costs associated with the purchase of new textbooks and consumable instructional materials related to the subject area textbooks. This fund is highly subsidized by the School Operating Budget through an interfund transfer. Capital Fund The Capital Fund represents state funding for school construction and technology. Debt Fund The Debt Fund represents the payment of principal and interest for loans used to build/renovate school facilities. Insurance Reserves Fund The Insurance Reserves Fund includes the student laptop computer fees accumulated for self- insuring the equipment and the replacement of parts and batteries. Regional Alternative School Fund The Regional Alternative School Fund is used to account for the costs to provide an alternative educational program for students needing a non-traditional setting. This program is jointly funded by Roanoke County and Bedford County. 6 Roanoke County Schools Budget Summary - All Funds FY 2006-07 Budget Budget Increase Percent Fund 2005-06 2006-07 (Decrease) Change General Fund 118,007,240 127,332,873 9,325,633 7.9% Grants Fund 4,794,860 5,013,800 218,940 4.6% School Nutrition Fund 4,295,000 4,640,000 345,000 8.0% Textbook Fund 925,724 1,302,185 376,461 40.7% Capital Fund 1,126,414 1,153,676 27,262 2.4% Debt Fund 9,747,046 9,403,876 (343,170) -3.5% Laptop Insurance Reserves Fund 433,900 399,495 (34,405) N/A Regional Alternative School Fund 424,868 500,437 75,569 17.8% Total Funds 139,755,052 149,746,342 9,991,290 7.1% All School Funds School Operating Fund Textbook Fund Capital Fund Regional Alternative School Fund 7 Roanoke County Public Schools General Fund Revenues Per Pupil Budget 2006-07 Percent of Total Revenue Per Pupil State Sales Tax State Revenue Federal Revenue Transfer from County Other Revenue Total Revenues 14,300,000 53,001,789 191,213 59,240,414 599,457 127,332,873 11.2% 41.6% 0.2% 46.5% 0.5% 993 3,681 13 4,114 42 8,843 100.0% 14,400 I Estimated Average Daily Membership Transfer from County State Revenue Federal Revenue 8 State Incentive Revenues At K-3 Revenue Voc V oc Ed-State Adult Education Voc Revenue a 9 Revenue Act Revenue Revenue Revenue a 1 10 Roanoke County Public Schools General Fund Expenditures by Budget Categories The education of students is a labor-intensive operation that is reflected in the allocation of the [mancial resources of the school system. For the 2006-07 fiscal year, contract salaries and fringe benefits represent 79% of expenditures in the operating budget. The major department budget areas are discussed below. Classroom Instruction expenditures deal directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with state, federal, and school board mandates, policies, and guidelines. Classroom instruction also includes expenditures associated with educational testing, career education programs, special education services, homebound instruction, and guidance services. Personnel is the largest expenditure in the school operating fimd. These departments include the salary and fringe benefit costs for classroom persormel, instructional and central office support staff, and school administration. Support services are expenditures related to providing transportation for regular, special, and summer school programs and the maintenance and operation of all school facilities. Central support departments include expenditures for the school board, school superintendent, budget and finance, community relations, pupil assignment, and staff development. Property insurance for school buildings, employee medical insurance, and fimd transfers for debt and textbooks are budgeted under central support. Special programs capture the cost of providing summer school and adult education classes. 11 Roanoke County Public Schools General Fund Expenditures Per Pupil Budget Percent Cost 2006-07 of Total Per Pupil Classroom Instruction 4,410,149 3.5% 306 Personnel 100,164,109 78.7% 6,956 Support Services 5,973,421 4.7% 415 Central Support 16,319,050 12.8% 1,133 Special Programs 466,144 0.4% 32 127,332,873 100.0% 8,843 14,400 I Estimated Average Daily Membership Support Services Personnel Central Support Special Programs Classroom Instruction 12 Roanoke County Public Schools General Fund Expenditure Summary by Department Actual Budget Budget Increase 2004-05 2005-2006 2006-2007 (Decrease) Classroom Instruction: Deputy Supt of Instruction 593,967 820,299 1,021,967 201,668 Asst Superintendent of Administration 974,927 1,160,878 1,194,440 33,562 Educational TestinglRemediation 80,344 100,235 117,457 17,222 Career & Teclmical Education 416,390 405,975 412,069 6,094 Pupil Personnel! Special Education 1,992,648 436,559- 443,074 6,515 School COWlSeling Services 325,971 356,822 361,908 5,086 Media Services 868,623 830,234 859,234 29,000 Total Classroom Instruction 5,252,870 4,111,002 4,410,149 299,147 Personnel: Instructional 65,417,950 69,468,769 74,250,161 4,781,392 Administrative 7,008,854 7,985,633 8,628,409 642,776 Classified 14,837,895 16,132,749 17,285,539 1,152,790 Total Personnel 87,264,699 93,587,151 100,164,109 6,576,958 Support Services: Transportation 1,052,273 1,109,861 1,289,861 180,000 Facilities & Operations 3,656,513 4,272,040 4,683,560 411,520 Total Support Services 4,708,786 5,381,901 5,973,421 591,520 Central Support: School Board 162,056 230,087 230,087 0 Office of the Superintendent 150,284 440,276 440,276 0 Budget & Finance 9,456,685 13,522,268 15,110,281 1,588,013 CommW1ity Relations 38,376 46,900 46,900 0 Staff Development 52,794 70,302 379,690 309,388 Pupil Assignment 101,282 111,816 111 ,816 0 Total Central Support 9,961,477 14,421,649 16,319,050 1,897,401 Special Programs: Summer School 373,548 407,610 396,477 (11,133) Adult & Continuing Education 64,832 97,927 69,667 (28,260) Total Special Programs 438,380 505,537 466,144 (39,393) Total General Fund Expenditures 107,626,212 118,007,240 . 127,332,873 9,325,633 13 Roanoke County Public Schools Average Daily Membership Budgeted September Average Daily Change Fiscal Year Based On ADM Enrollment Membership in ADM 1995-96 Actual 13,650 13,753 13,721 1996-97 Actual 13,776 13,881 13,863 142 1997-98 Actual 13,950 13,956 13,898 35 1998-99 Actual 13,950 13,875 13,862 (36) 1999-00 Actual 13,825 13,852 13,856 (6) 2000-01 Actual 13,825 13,871 13,865 9 2001-02 Actual 13,825 13,911 13,930 65 2002-03 Actual 13,830 14,094 14,127 197 2003-04 Actual 13,938 14,385 14,279 152 2004-05 Actual 14,126 14,508 14,365 86 2005-06 Actual 14,365 14,842 14,728 363 2006-07 Budgeted 14,400 TBD TBD History of Average Daily Membership 14,800 14,7 00 14,600 14,500 14,400 ~ 14,300 14,200 ~ 14,100 14,000 13,900 13,800 13,700 13,600 13,500 b (\ ~~ 'O~ ~~ ~~ " " (\ ?i% ?O ~~ Pi~\j ~~ "-~~ "-~o; \j "- <;:::" \j\:S 'V \j'V ~ \j\j 'V \j"? CV \j\j 'V \jl>< ':'?' \j\j 'V ~ "X\j \j~ 'V b ~}S \j\j 'V Year 14 Roanoke County Public Schools Historical Fund Balance Data Transfer from County General Fund Fiscal Year Annual One-Time Phase 1 Reserve for Total Ended Jlllle 30 Appropriation Appropriation Capital Projects New Schools Appropriation 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 26,640,294 1,174,294 4.61% 28,717,090 2,076,796 7.80% 30,576,236 1,859,146 6.47% 32,876,578 2,300,342 7.52% 32,903,869 27,291 0.08% 34,206,283 1,302,414 3.96% 37,533,183 3,326,900 9.73% 41,497,773 3,964,590 10.56% 2,000,000 44,550,097 3,052,324 7.36% 1,434,815 47,300,059 2,749,962 6.17% 2,000,000 48,542,839 1,242,780 2.63% 2,000,000 49,941,865 1,399,026 2.88% 2,000,000 1,500,000 52,797,791 2,855,926 5.72% 2,000,000 1,500,000 55,811,049 3,013,258 5.71% 2,000,000 57,040,790 1,229,741 2.20% 2,000,000 57,920,239 879,449 1.54% 2,000,000 57,418,522 -0.87% 3.92% Increase From Prior Year 26,456,000 28,717,090 30,576,236 32,876,578 32,903,869 34,206,283 36,733,183 39,647,773 42,550,097 45,865,244 46,542,839 47,941,865 49,297,791 52,311,049 55,040,790 55,920,239 55,418,522 184,294 800,000 1,850,000 General School Operations Fund Balances Fiscal Year Flllld Balance Ended Operating Operating asa % June 30 Budget Flllld Balance of Budget 1995 71,808,432 1,326,683 1.85% 1996 76,103,239 1,250,706 1.64% 1997 79,912,607 1,122,274 1.40% 1998 83,928,863 1,144,086 1.36% 1999 87,233,241 1,951,696 2.24% 2000 91,081,332 2,475,202 2.72% 2001 95,277,499 3,322,436 3.49% 2002 98,162,402 4,008,278 4.08% 2003 102,259,339 4,190,156 4.10% 2004 110,986,972 3,670,525 3.31% 2005 112,448,453 5,385,687 4.79% 15 Percent Increase Roanoke County Public Schools School Grant Fund Revenues FY 2006-07 Actuals Actuals Actuals Budget Budget Increase 2002-03 2003-04 2004-05 2005-06 2006-07 (Decrease) Federal Grants: Ti tIe III 3,709 25,186 12,981 21,984 42,283 20,299 Title 1, Pan A 686,719 952,703 1,050,313 942,752 1,062,853 120,101 Title V, Pan A 55,045 25,375 55,172 47,014 31,476 (15,538) Title 11, Pan A 216,900 228,078 232,246 355,400 355,400 0 Title 11, Pan D 132,654 20,538 271,928 25,300 35,000 9,700 Title IV, Safe & Drug Free Schools 47,530 53,670 57,358 48,888 53,000 4,112 Title VI-B Flow- Thru Funds 2,251,734 2,555,350 2,589,573 2,818,493 2,941,001 122,508 Preschool Mini Grant- 1 yr 97,505 97,505 92,889 92,889 95,113 2,224 Preschool Mini Grant . 2 yr 0 0 82,531 0 0 0 Assistive Teclmology 0 1,966 0 0 0 0 Sliver Grant 40,105 25,460 30,361 30,636 0 (30,636) Refugee - Child School Impact 4,434 5,744 8,399 8,850 0 (8,850) 3,536,335 3,991,575 4,483,751 4,392,206 4,616,126 223,920 State Grants: Early Reading Initiative 83,429 74,152 77,305 77 ,305 77,305 0 Algebra Readiness 57,294 98,994 34,942 35,682 49,172 13,490 Tech Prep - Continuation 97,188 100,169 104,955 0 0 0 GED Funding 16,228 15,717 15,717 15,717 15,717 0 High Schools That Work - WBHS 3,810 12,095 7,851 7,500 7,500 0 High Schools That Work - CSHS 4,388 10,960 6,370 . 7,500 7,500 0 Preschool Initiative 103,766 103,766 223,037 255,837 237,367 (18,470) School by School 4,755 5,450 6,573 0 0 0 Visually Handicapped Grant 3,112 3,067 4,360 3,113 3,113 0 Learn & Serve 14,000 21,201 12,397 0 0 0 Health Incentive 6,171 0 0 0 0 0 Mentor Teacher 7,728 19,283 20,696 0 0 0 Standards of Learning 88,682 68,022 26,684 0 0 0 Regional Tech Ed 2,368 28,082 24,897 0 0 0 SOL Materials 10,289 0 0 0 0 0 Dual Enrollment 16,528 13,967 308 0 0 0 Community Needs - GOSAP 47,339 34,252 23,287 0 0 0 Tobacco Settlement 130,623 91,254 74,999 0 0 0 Drug Free Communities 0 25,163 74,793 0 0 0 Special Ed Pilot - WBHS 0 45,000 0 0 0 0 VCA Fine Arts 0 0 1,500 0 0 0 697,698 770,594 740,671 402,654 397,674 (4,980) Other Grants: School Nurse 40,000 0 0 0 0 0 Leap Program 14,630 123,669 0 0 0 0 Penn Forest Playground 0 700 0 0 0 0 Oracle Academy 0 1,000 0 0 0 0 State Fann 0 0 5,000 0 0 0 54,630 125,369 5,000 0 0 0 Total Grant Revenues 4,288,663 4,887,538 5,229,422 4,794,860 5,013,800 218,940 17 Roanoke County Public Schools School Grant Fund Expenditures FY 2006-07 Actuals Actuals Actuals Budget Budget Increase 2002-03 2003-04 2004-05 2005-06 2006-07 (Decrease) Federal Grants: Title III 3,709 8,501 13,026 21,984 42,283 20,299 Title I, Part A 686,719 951,997 1,050,309 942,752 1,062,853 120,101 Title V, Part A 55,045 25,375 55,172 47,014 31,476 (15,538) Title II, Part A 216,899 244,810 232,245 355,400 355,400 0 Title II, Part D 132,654 20,538 271,928 25,300 35,000 9,700 Title IV, Safe & Drug Free Schools 47,530 53,670 57,358 48,888 53,000 4,112 Title VI-B Flow-Thru Funds 2,251,733 2,555,350 2,589,572 2,818,493 2,941,001 122,508 Preschool Mini Grant- 1 yr 97,505 97,505 92,889 92,889 95,113 2,224 Preschool Mini Grant - 2 yr 0 0 82,531 0 0 0 Assistive Technology 0 1,966 0 0 0 0 Sliver Grant 40,]05 25,460 30,361 30,636 0 (30,636) Refugee - Child School Impact 4,434 5,744 8,399 8,850 0 ( 8,850) 3,536,333 3,990,916 4,483,790 4,392,206 4,616,126 223,920 State Grants: Early Reading Initiative 83,429 74,152 77,305 77,305 77,305 0 Algebra Readiness 57,294 98,994 34,942 35,682 49,172 13,490 Tech Prep - Continuation 97,188 100,169 104,955 0 0 0 GED Funding 16,228 15,717 15,717 15,717 15,717 0 High Schools That Work - WBHS 3,720 12,095 7,851 7,500 7,500 0 High Schools That Work. CSHS 4,333 10,960 6,370 7,500 7,500 0 Preschool Initiative 103,766 103,766 223,037 255,837 237,367 (18,470) School by School 4,755 5,450 20,073 0 0 0 Visually Handicapped Grant 3,112 3,067 4,360 3,113 3,113 0 Learn & Serve 14,000 21,201 12,397 0 0 0 Health Incentive 6,171 0 0 0 0 0 Mentor Teacher 7,728 19,239 20,696 0 0 0 Standards of Learning 102,292 68,022 26,684 0 0 0 Regional Tech Ed 2,368 28,079 24,897 0 0 0 Regional Principal Preparation 0 0 0 0 0 0 SOL Materials 10,289 0 0 0 0 0 Dual Enrollment 16,528 10,014 28, 101 0 0 0 Community Needs - GOSAP 47,339 34,252 23,287 0 0 0 Tobacco Settlement 130,623 91,253 75,000 0 0 0 Drug Free Communities 0 25,163 74,793 0 0 0 Special Ed Pilot - WBHS 0 45,000 0 0 0 0 VCA Fine Arts 0 0 1,500 0 0 0 711,163 766,593 781,965 402,654 397,674 (4,980) Other Grants: School Nurse 40,000 0 0 0 0 0 Leap Program 14,630 49,318 53,162 0 0 0 PelUl Forest Playground 0 1,317 0 0 0 0 Oracle Academy 0 1,000 0 0 0 0 State Farm 0 0 5,000 0 0 0 54,630 51,635 58,162 0 0 0 Total Grant Expenditures 4,302,126 4,809,144 5,323,917 4,794,860 5,013,800 218,940 18 Roanoke County Public Schools School Nutrition Fund Revenues and Expenditures FY 2006-07 Actuals Actuals ActuaJs Budget Budget Increase 2002-03 2003-04 2004-05 2005-06 2006-07 (Decrease) Revenues: Pupil, Adult & Other Sales 2,936,061 3,107,286 3,365,149 3,265,000 3,500,000 235,000 Rebates & Refunds 27 444 3,723 1,000 4,000 3,000 StaIe Reimbursement 65,009 62,944 62,158 64,000 75,000 11,000 Federal Reimbursement 739,480 854,964 973,388 960,000 1,053,000 93,000 Interest Income 7,391 3,967 6,950 5,000 8,000 3,000 Other Income 20,661 980 2,020 Total Revenues 3,768,629 4,030,585 4,413,388 4,295,000 4,640,000 345,000 Exoenditures: Salaries & Related Costs 2,174,202 2,238,414 2,327,363 2,383,000 2,541,000 158,000 Contractual Services 58,528 58,382 63,550 65,000 65,000 Travel 9,906 9,071 14, 180 7,000 8,000 1,000 Food Supplies 1,434,185 1,648,393 1,858,729 1,720,000 1,910,000 190,000 Supplies 126,489 51,574 51,478 Equipment 156,444 18,687 37,289 60,000 50,000 (10,000) Unappropriated 60,000 66,000 6,000 Total Expenditures 3,959,754 4,024,521 4,352,589 4,295,000 4,640,000 345,000 Beginning BalWlce 592,651 401,526 407,590 Ending BalWlce 401,526 407,590 468,389 Meal Pri~es: FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 Elementary lunch LSO LSO 1.60 1.60 1.75 Secondary lunch 1.75 1.75 1.75 1.75 1.75 Reduced price lunch 0.40 0.40 0.40 0.40 0.40 Adult lunch 2.25 2,25 2.25 2.25 2.25 Full priced breakfast 0.75 0.75 0.85 0.85 0.85 Adult breakfast 1.00 1.00 1.00 1.10 1.10 Reduced breakfast 0.30 0,30 0.30 0.30 0.30 Reimbursement Rates: Breakfast Lunch Federal. paid meal $0.23 $0.21 Federal - reduced price meal $0.93 $1.84 Federal- free meal $1.23 $2.24 State reimbursement none $0.055 19 Roanoke County Public Schools School Textbook Fund Revenues and Expenditures FY 2006-07 Actuals Actuals Actuals Budget Budget Increase 2002.03 2003-04 2004-05 2005-06 2006-07 (Decrease) Revenues: Sale of Textbooks 16,294 15,858 11,173 35,000 40,000 5,000 Rental of Textbooks 600 3,810 Other Revenue 4,382 39,961 14,499 4,000 4,000 State Reimbursement 619,923 626,600 550,746 541,578 913,039 371,461 Transfer from School Operating Fund 310,146 310,146 384,794 345,146 345,146 Total Revenues 951,345 996,375 961,212 925,724 1,302,185 376,461 Expenditures: Salaries & Related Costs 57,269 58,428 62,185 67,650 80,864 13,214 Instructional Materials 52,398 24,999 139,923 141,500 30,800 (110,700) Consignment Textbooks 745,224 733,492 458,072 621,437 1,075,521 454,084 Non-Consignment Textbooks 76,150 82,763 192,354 95,137 (95,137) Laptop Computer Equipment 187,523 115,000 115,000 Total Expenditures 931,041 899,682 1,040,057 925,724 1,302,185 376,461 Beginning Balance 98,534 118,838 215,531 Ending Balance 118,838 215,531 136,686 Scheduled Adoptions: FY2006 - Foreign Language, Secondary Science FY2007 - Math Grades 3-5 and 6-8, Secondary Math, Earth Science, Sociology and Psychology FY2008 - Pre.Calculus, Literature, English 6-12, Secondary Science FY2009 - Social Studies K-12 20 Roanoke County Public Schools School Capital Fund Revenues and Expenditures FY 2006-07 Actuals Actuals Actuals Budget Budget Increase 2002-03 2003-04 2004-05 2005-06 2006-07 (Decrease) Revenues: Interest Income 40,616 124,910 94,822 Other Income 2,097 12,938 12,924 Soft Drink Commission 121,000 50,000 75,550 40,000 60,000 20,000 State Technology Bond 830,000 830,000 804,000 804,000 804,000 State Construction Grant 274,616 275,548 282,315 282,414 289,676 7,262 Proceeds from Literary Subsidy 551,214 Proceeds from VPSA Bonds 22,000,740 Transfers from Other Funds 4,077,445 3,737,408 4,592,239 Total Revenues 5,896,988 27,031,544 5,861,850 1,126,414 1,153,676 27,262 Exoenditures: Salaries & Related Costs 32,867 41,792 38,81 7 Contracted services 63,104 329,615 297,719 Equipment 4,336,479 1,952,Il9 4,194,144 844,000 864,000 20,000 Land & Building Improvements 3,551,543 13,502,707 6,861,265 282,414 289,676 7,262 Issuance Costs 25,749 75,785 Transfers to Other Funds 718,383 666,122 798,130 Total Expenditures 8,728,125 16,568,140 12,190,075 1,126,414 1,153,676 27,262 Beginning Balance 7,874,464 5,043,327 15,506,731 Ending Balance 5,043,327 15,506,731 9,178,506 21 Roanoke County Public Schools School Debt FWld Revenues and Expenditures FY 2006-07 Actual Actual Actual Budget Budget Increase 2002-03 2003-04 2004-05 2005-06 2006-07 (Decrease) Revenues: Proceeds from Refunding Issue 5,730,031 0 0 0 0 0 Transfer from General Fund 6,333,890 5,963,795 8,048,555 7,433,677 7,092,007 (341,670) Transfer from School Fund 2,585,597 2,445,472 2,304,369 2,304,369 2,304,369 0 Total Revenues 14,649,518 8,409,267 10,352,924 9,738,046 9,396,376 (341,670) EXDenditures: Principal on G. O. Bonds 436,823 475,000 485,000 510,000 525,000 15,000 Principal on Literary Loans 884,032 884,032 884,032 850,032 850,032 0 Principal on VPSA Bonds 3,707,883 3,632,623 4,709,639 4,573,152 4,481,603 (91,549) Principal on Lease Purchase Agreements 264,615 116,629 0 0 0 0 Interest on G. O. Bonds 220,945 188,781 179,281 159,831 149,631 (l0,200) Interest on Literary Loans 313,018 286,327 259,636 232,945 207,274 (25,671) Interest on VPSA Bonds 3,075,555 2,801,401 3,835,336 3,412,086 3,182,836 (229,250) Interest on Lease Purchase Agreements 16,613 4,473 0 0 0 0 Bank Service Charges 45,448 5,400 5,900 9,000 7,500 (1,500) Payment to Refunding Escrow 5,688,013 0 0 0 0 Total Expenditures 14,652,945 8,394,666 10,358,824 9,747,046 9,403,876 (343,170) Beginning Balance 3,306 (121) 14,480 9,000 7,500 (1,500) Ending Balance (121) 14,480 8,580 0 0 0 22 Roanoke County Public Schools Laptop Insurance Reserves Revenues and Expenditures FY 2006-07 Actuals Actuals Budget Budget Increase 2003-04 2004-05 2005-06 2006-07 (Decrease) Revenues: Interest Income 790 3,836 0 0 0 Fees from Students 121,378 217,831 314,400 376,995 62,595 Lost/Dwnaged Parts 250 9,312 20,000 20,000 0 Insurance Deductible Paid by Students 0 0 1,500 2,500 1,000 Warranty Reimbursements 12,980 112,330 98,000 0 (98,000) Total Revenues 135,398 343,309 433,900 399,495 (34,405) Exoenditures: Salaries & Related Costs 0 9,668 10,227 0 (10,227) Miscellaneous Operating (Bags) 26,262 56,477 56,000 51,000 (5,000) Supplies 3,801 4,602 0 0 Replacement of Minor Equipment (Batteries) 0 76,900 131,250 131,250 0 Small Parts - Students 1,002 24,523 25,000 30,000 5,000 Small Parts. Teachers 0 4,554 6,000 6,000 0 Laptop Network Security Software 0 0 20,000 0 (20,000) Equipment 0 0 67,773 0 (67,773) Laptop Insurance Reserve 0 0 117,650 181,245 63,595 Total Expenditures 31,065 176,724 433,900 399,495 (34,405) Beginning Balance 0 104,333 0 0 0 Ending Balance 104,333 270,918 0 0 0 23 Roanoke County Public Schools Regional Alternative Education Program FY 2006-07 Actuals Actuals Actuals Budget Budget Increase 2002-03 2003-04 2004-05 2005-06 2006-07 (Decrease) Revenues: Department of Education Grant 72,226 7],925 76,254 77,834 86,974 9,140 Roanoke County Tuition 108,671 164,307 169,564 150,564 192,232 41 ,668 Roanoke County Transportation 19,000 19,000 Transfer from RCPS Health Reserve 8,758 (8,758) Bedford County Tuition 70,671 126,307 150,564 159,322 192,232 32,910 Bedford County - SAP 10,000 10,000 Beginning Balance 201 ,541 9,390 (9,390) Total Revenues 453,109 362,539 396,382 424,868 500,437 75,569 EXDenditures: Salaries and Fringe Benefits 298,504 278,522 346,724 366,505 442,074 75,569 Purchased Services 16,845 26,000 500 500 Communications 5,999 46 290 600 600 Lease/Rent of Equipment 2,150 2,150 Travel 608 570 969 800 800 OfficelMedical Supplies 2,000 2,696 1,761 1,600 1,600 Small Equipment 2,100 2,100 Janitorial Supplies 1,500 1,500 Uniforms 1,793 Instructional Materials 20,976 6,208 4,484 10,893 10,893 Instructional Equipment 45,165 Transfer to Roanoke County: Transportation 38,000 38,000 19,000 19,000 19,000 Property Insurance 620 620 620 620 620 Utilities 16,600 16,600 16,600 18,600 ]8,600 Total Expenditures 445,317 371,055 390,448 424,868 500,437 75,569 Beginning Balance 25,227 33,019 24,503 Ending Balance 33,019 24,503 30,437 Total Cost Per Student Roanoke County Cost Per Student 11,133 9,276 9,761 10,622 12,511 5,434 8,215 8,478 8,916 10,562 24 ACTION NO. ITEM NO. E-c9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Resolution requesting the Director of the Virginia Department of Conservation and Recreation to designate Vinyard" Park as a public recreation area and to recommend to the Commonwealth Transportation Board that recreational access funds be approved for the project SUBMITTED BY: Pete Haislip Director Parks, Recreation and Tourism Elmer C. Hodge ~ )I~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. We anticipate that that the project cost will be approximately $50,000 to $75,000, The grant amount will be determined dependent upon available VDOT funds and the number of applications received, SUMMARY OF INFORMATION: The access road to Vinyard II Park was initially constructed utilizing a prime and double seal top coat. This coating has not held up well and requires a high level of annual maintenance support from the Parks, Recreation, and Tourism Department to make it passable. As County-owned park property, this road is eligible for paving from the Recreational Access Program administered by the Virginia Department of Transportation through the Commonwealth Transportation Board (CTB). The attached resolution indicates Board support and asks that the Department of Conservation and Recreation designate Vinyard II Park as a public recreation area and to recommend that the CTB approve funding for this project. A vicinity map is attached showing the location of the access road. FISCAL IMPACT: There will be no fiscal impact since funding for paving, if the resolution is approved, will be provided by the CTB; however, yearly maintenance savings are estimated to be between $1,000 and $2,000. ALTERNATIVES: 1. Do not approve the resolution and continue to provide annual maintenance. 2. Approve the attached resolution requesting the Director of the Virginia Department of Conservation and Recreation to designate Vinyard II Park as a public recreation area and to recommend to the Commonwealth Transportation Board that recreational access funds be approved for the project. STAFF RECOMMENDATION: Staff recommends Alternative 2, approval of the attached resolution requesting the Director of the Virginia Department of Conservation and Recreation to designate Vinyard II Park as a public recreation area and to recommend to the Commonwealth Transportation Board that recreational access funds be approved for the project. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2006 RESOLUTION REQUESTING THE DIRECTOR OF THE VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION TO DESIGNATE VINYARD II PARK AS A PUBLIC RECREATION AREA AND TO RECOMMEND TO THE COMMONWEALTH TRANSPORTATION BOARD THAT RECREATIONAL ACCESS FUND BE APPROVED FOR THE PROJECT WHEREAS, the Vinyard II Park is owned and is to be developed by the County of Roanoke as a recreational facility serving the residents of Roanoke County and adjoining localities; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the procedure governing the allocation of recreational access funds, as set forth in Section 33.1-223 of the Code of Virginia, requires joint action by the Director of the Department of Conservation and Recreation and the Commonwealth Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director of the Board approves the use of such funds for the construction of access roads to publicly- owned recreational areas of historical sites; and WHEREAS, it appears to the Board that all requirements of the law have been met to permit the Director of the Department of Conservation and Recreation to designate the Vinyard II Park as a public recreational facility/historical site and further permit the Commonwealth Transportation Board to provide funds for access to this public recreation area in accordance with Section 33.1-223 of the Code of Virqinia; and WHEREAS, the right-of-way for the proposed access road is provided by the County of Roanoke at no cost to the Recreational Access Fund; and WHEREAS, the Board acknowledges that, pursuant to the provisions of Section 33.1-223 of the Code of Virginia, this road shall be designated a "Virginia Byway" and recommends the Commonwealth Transportation Board, in cooperation with the Director of the Department of Conservation and Recreation, take the appropriate action to implement this designation. Further, the Board agrees, in keeping with the intent of Section 33.1-63 of the Code of Virqinia, to use its good offices to reasonably protect the aesthetics or cultural value of this road. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Roanoke, Virginia, hereby requests the Director of the Department of Conservation and Recreation to designate Vinyard" Park as a pub tic recreational area and to recommend to the Commonwealth Transportation Board that recreation access funds be allocated for an access road to serve said park; and BE IT FURTHER RESOLVED, that the Commonwealth Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as described herein, "0 21 0:: '" ,..,"E ..., .ll!O <!l -l"::i; <{ 8i~~m '" 11 u .!; ~E~5 i:i: <p N lIloll~.2:- {j 5 ." 0 ..<{ u J.! Q ?:' J.! g B i!t g ~ (ij e ~ 0::0.. 0..0:: ::i; u:J 12 ::J o r- Cl :i z o f= l5 0:: U UJ 0:: u:J ;,:: ~ IL LL o r- z UJ ::E r- ~ c.. UJ Cl ~ Z ::J o U w ;,:: o z <( o a;:: " , , \ , , \ , , " , , " " " (0 ~ t:. ~ ~ ii'i ~ 0 1::> (0 II ~ Li.i ...J ~ C/J i1i 0: :J o I- a z <( z o ~ Q: t) W Q: ~- ~ u. o I- Z ~w o::~ <(~ Za..~ <( Q ~ --.J 0:: 5 a.. <( 8 w >- ~ I- Z 0 _ z U)><5 Q: ACTION NO, ITEM NO. F-2l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Request to approve revisions to the Roanoke County Employee Handbook SUBMITTED BY: Joseph J, Sgroi Director of Human Resources Elmer C. Hodge ~ Jf~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~-(~ SUMMARY OF INFORMATION: Several policy revisions need to be made to the Employee Handbook since the last set of Employee Handbook revisions were approved by the Board in September 2003. The clarifications or changes in policy are summarized in the attached document. The Roanoke County Employee Handbook is an evolving document and the latest set of revisions keep the County up to date with changing employment legislation and more pertinent personnel policies. County staff is asking the Board to approve the revisions. FISCAL IMPACT: None ALTERNATIVES: 1. Approve revisions to Employee Handbook. 2, Decline to approve revisions to Employee Handbook. STAFF RECOMMENDATION: Staff recommends Alternative 1. Handbook Revisions - May 2006 1. Chapter 3 - Compensation and Benefits a. Section F - Overtime Compensation - policy revised to add Safe Harbor language from revised FLSA regulations. Policy Revisions in RED: The job class status is used to determine overtime compensation. Each job class is given the status of either nonexempt or exempt, and exempt job classes are further separated into exempt/compensatory and exempt/discretionary. To be considered exempt, an employee's job duties must fit into an executive, administrative, professional, or category by the Fair Labor Standards Act. Those employees whose job duties do not fall into these categories are classified as nonexempt. Your supervisor will inform you of your status when you are hired. b. Section T - Tuition Reimbursement Program - policy clarification for consistent application across all departments New Policy: The Tuition Reimbursement Program helps employees pursue professional growth and development with the County. The program is normally intended for those completing an academic degree, such as a GED, associate's, bachelor's, or master's degree. The course of study should be related to the business of the County, the department, employee's current position or prepare the employee for promotion into another County position. The Tuition Reimbursement Program is not intended to replace job skills training, seminars, workshops and other training provided by the employee's department or required for the job. Employees who are eligible for educational assistance from other sources, including veteran's benefits, grants, and/or scholarships, must exhaust those sources before applying for tuition reimbursement. Additional information, including procedures and the application form for tuition reimbursement, may be found on the Human Resources Intranet page or in the Human Resources Department. Old Policy: The Tuition Reimbursement Program helps employees pursue professional growth and development with the County by providing reimbursement for non-mandatory, job-related coursework. Reimbursement is based upon available 1 funding within each department's budget. The program is normally intended for those completing an academic degree, such as an associate's, bachelor's, or master's degree. Completion of the GED, a certificate of technical course of study, or a single job-related course, may also be covered. The course of study should be related to the current position or prepare the employee for promotion into another County position. The Tuition Reimbursement Program is not intended to replace job skills training, seminars, workshops and other training provided by the employee's department or required for the job. Employees who are eligible for educational assistance from other sources, including veteran's benefits, grants, and/or scholarships, must exhaust those sources before applying for County reimbursement. If an employee receives student loan money for coursework, the employee may still be eligible for tuition reimbursement. Tuition reimbursement may be available for regular full-time, non-probationary employees. Those who participate in the program will be asked to remain in County service one month for each credit hour (or its equivalent) that is reimbursed. Employees who terminate employment with the County before completing time owed to the County for tuition reimbursement will be required to repay the monies received. County employees who retire are exempt from this payback provision. Employees should make requests for tuition reimbursement through their department director. Requests should provide information that describes the course(s) and explains its relationship to preparing the employee for a County promotion or its relationship to the employee's current position. To receive reimbursement for approved coursework, the employee must achieve at least a grade of "C" (or its equivalent) for all high school and undergraduate courses and at least a grade of "B" (or its equivalent) for all graduate courses. A copy of the grade report must be submitted to the department director. Tuition reimbursement will be provided up to the in-state, undergraduate or graduate credit hour tuition rate for Virginia Tech. Employees must bear all costs related to registration and other enrollment fees. The County may reimburse employees for textbook fees and other supplies after the employee has completed the course(s) within the grade requirements described previously. Textbooks that the County has paid for must be made available to other employees. Reimbursement is not available for audited courses or to employees who are on extended leave without pay. County time should not be used to take non-mandatory courses unless approved by the department director. (See Chapter 4, section G, "Required Traininq" for classes that are considered working time.) To the greatest extent possible, department directors should allow employees to flex their work schedules and/or use compensatory time or annual leave to attend non-mandatory courses. 2 2. Chapter 4 - Leave of Absence a. Section F1 - Military Leave: remove reference to 120 hours pay for 15 days military leave b. Section F1 i-Military Leave: add July 2006 amendment requiring 8-hour rest period Revisions in RED: F1: Full-time employees are entitled up to 15 days of military leave with pay during each federal fiscal year (October 1 - September 30) while engaged in active military duty for state or federal funded military training duty or who are called into active duty. Regular monthly drills and annual training are considered training duty. I. A period of work usually totals eight hours per day. For employees who normally do not work equal workdays on five or more days of each calendar week, the term "workday" shall mean 1/260 of the total working hours such employee would be scheduled to work during and an entire federal fiscal year, not taking into account any holiday, annual leave, military leave or other absences. For those employees, military leave will be paid in proportion to the regular work schedule. 3. Chapter 5 Administrative Policies & Employee Responsibilities a: Section K - Continuous Services: change time period in which an employee can return to County employment and retain seniority from 30 to 90 days Revisions in RED: If an employee should terminate in good standing and return to County employment within days of the date of termination, the employee will retain seniority and shall be given credit for previous service for the purposes of accruing annual leave and sick leave. b. Section P - Severe Weather Policy: policy clarification detailing policy and compensation for employees required to work during authorized closings New Policy: Employees are responsible for reporting to work on time. When weather conditions cause transportation or reporting to work problems, the employee must contact the appropriate supervisor. If the supervisor decides the employee is not required to report to work, the supervisor may let the employee take annual leave or compensatory time (if 3 eligible) or leave without pay as appropriate. An employee who fails to make a reasonable effort to get authorization for an absence may be subject to disciplinary action. Department management will inform employees who may be required to remain at work or report to work when such weather conditions occur according to departmental reporting guidelines. In severe weather conditions, County offices and services that do not provide emergency services (Fire & Rescue, Police and Sheriff Departments) may be closed by the County Administrator. When this occurs, every attempt will be made to notify employees through their supervisor, county communication media, i.e., county website county phone information line or the local media. All other employees who are not required to work during authorized closings can elect to use annual leave, compensatory time (if eligible), or leave without pay. Upon the discretion of the departmental management and within Federal Fair Labor Standards Act, employees may be permitted to make up lost hours due to the closing. Old Policy: P. Severe Weather Policy Employees are responsible for reporting to work on time. When weather conditions cause transportation or reporting to work problems, the employee must contact the appropriate supervisor. If the supervisor decides the employee is not required to report to work, the supervisor may let the employee take annual leave or compensatory time (if eligible) as appropriate. An employee who fails to make a reasonable effort to get authorization for an absence may be subject to disciplinary action. If you are in a position classified as "Essential" other reporting guidelines may apply. In extreme weather conditions, County offices that do not provide emergency services may be closed by the County Administrator. When this occurs, employees will be notified through their supervisor or the local media. Those who must report to work in severe weather during authorized closings will be compensated. Non-exempt employees will receive payment at their regular hourly rate for all hours worked in addition to their regular salary. Exempt personnel will receive compensatory time, if eligible, for all hours worked in addition to their regular salary. Employees who are not required to report to work during authorized closings will not be penalized. 4 ACTION NO. ITEM NO. G--\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Second reading of an ordinance authorizing and approving execution of a renewal lease agreement with Cisco Systems, Inc" for office space in the Salem Bank & Trust Building at 220 East Main Street, Salem, Virginia, owned by the Soard of Supervisors SUBMITTED BY: Anne Marie Green Director of General Services Elmer C. Hodge ~ J{....Pr' County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: Cisco Systems, Inc., a California corporation which is a major supplier of network equipment and management for the internet, has leased 1,400 square feet of office space in the Salem Sank & Trust Building since March of 2002. Their lease also allows Cisco to install and use both a WHIP antenna and a small satellite dish on the building's roof. The original lease term was for two years with an option to renew for the same period which Cisco Systems exercised. After negotiations which began last fall, Cisco Systems has agreed to renew their lease for an additional two years at a rental which is 4 percent above their current lease rate. Cisco has requested the option to terminate this lease after the first year upon sixty (60) days notice in writing to the County. FISCAL IMPACT: Roanoke County will receive an annual rental of $17,820 to be paid in twelve monthly installments of $1,485 for the two-year term of the lease. The rental proceeds will be placed in the Salem Bank & Trust revenue account. ALTERNATIVES: 1. Approve the renewal lease with Cisco Systems Inc., for their currently occupied space at Salem Bank & Trust at the negotiated increased rental, to be executed by the County Administrator or his designee on lease forms to be approved by the County Attorney's Office. 2. Disapprove the negotiated renewal lease. STAFF RECOMMENDATION: Staff recommends approval of Alternative # 1. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 23,2006 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A RENEWAL LEASE AGREEMENT WITH CISCO SYSTEM, INC., FOR OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing ,68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106- 13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building; and, WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services and Blue Ridge Behavioral Health Care on the third, fourth, and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and the rooftop for antenna space; and, WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and, WHEREAS, by lease dated the first day of March, 2002, the County entered into a lease with Cisco Systems, Inc" a California corporation, for a term of two years with the option to renew for an additional two years, for 1 ,400 square feet of office space in Suite 200 on the second floor of the building, and for placement and use of a WHIP antenna and an 18" satellite dish on the rooftop of this building, and said lease has expired; and, WHEREAS, Cisco Systems, Inc. has negotiated with staff to continue leasing the premises for a period of two years from March 1, 2006 at a rental of $1,485.00 per month; and WHEREAS, it would serve the public interest to continue leasing the premises to Cisco Systems, Inc, in order to have the office space occupied and maintained, and to generate revenue to be applied to meeting the bond obligations; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on April 25, 2006; and the second reading was held on May 23, 2006. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1, That lease of 1400 square feet of office space in Suite 200, as shown on attached Exhibit "A", and rooftop space for a WHIP antenna and an 18" satellite dish on a 4' X 4' pad, as shown on attached Exhibit "B", at the Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to Cisco Systems, Inc, for a period of two years at an annual rental of $17,820,00, payable monthly in the amount of $1,485,00, for office space and monthly rental of $200.00 for rooftop space, commencing as of March 1, 2006 and ending on February 29, 2008, with the option for 2 Cisco Systems, Inc, to cancel said lease after the first year upon sixty (60) days written notice to the County, is hereby authorized and approved. 2, That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. 3 I u' ~ .. -, ('""'\ '\ ) '- --I. " 4 M - , l"'l I - - 3D'V!:IO I.,J ~ e III ru Cl - w Vl :::::l o J: - Z W 0.. v !J) ,..: ZD <w ..J x!J) W ~- Vl'?;:;:-:v ozwz o..lI.J lI.J 01- I- ll::Z Z 11.< <. ~~ 1/Iil:!O,:UV1d NO !N31/1idrnD3 sn rt~O.:lllfld NO lN31/1idlnm NOllm '){3 u ~ J: >: w x w 1'Ii1:l0.:l11fld IN::li'idln03 ')G K . o w ~ -' N N X -- :-. ,... c:; ~ ACTION NO. ITEM NO. G-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 Second reading of an ordinance authorizing conveyance of an easement to Verizon Virginia, Inc. on property owned by the Board of Supervisors to provide telephone service to the new Public Safety Center, Catawba Magisterial District AGENDA ITEM: SUBMITTED BY: Dan O'Donnell Assistant County Administrator COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: Verizon Virginia Inc., acting through its subcontractor, T.E.C., Inc., has requested an easement for the installation, operation, maintenance, inspection and removal of a communications system, including burial of cable, wires, vaults and conduits as well as related above-ground facilities, and a 10-foot wide service easement, centered on the installed system, on the property of Roanoke County at the site of the County's new Public Safety Center. These installations and related equipment are necessary to bring telephone service to the Public Safety Center for the operation of the County's Emergency 911 Center. Therefore, the easement is a necessary component of the construction and equipping of this facility. STAFF RECOMMENDATION: Staff recommends approval of the granting of the requested easement. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23, 2006 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINA INC. ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS (TAX MAP #036.16-01-11.1) TO PROVIDE TELEPHONE SERVICE TO NEW PUBLIC SAFETY CENTER IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County is constructing a new Public Safety Center on Cove Road and requires telephone service to this building; and, WHEREAS, Verizon Virginia Inc. (Verizon) requires a right-of-way and easement for installation, maintenance, inspection and removal of a communications system along with a Service Easement ten feet (10') in width through the Roanoke County property, designated on the Roanoke County land records as Tax Map #036.16-01-11.1 and located at 5925 Cove Road, Roanoke, Virginia, in the Catawba Magisterial District; and, WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 9, 2006, and a second reading was held on May 23,2006, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Verizon Virginia, Inc. for the provision of telephone service, also designated as a communication system, in connection with Roanoke County's construction of the new Public Safety Center at 5925 Cove Road, Roanoke, Virginia, in the Catawba Magisterial District. 3. That donation to Verizon Virginia Inc. of an easement and right-of-way for placement of a communication system and related above-ground equipment, and a "10' Service Easement, the centerline of which shall be the communications system facilities as installed", on the County's property (Tax Map #036.16-01-11.1) extending from Cove Road in the Catawba Magisterial District as shown on Verizon Drawing No, BCC-88604- R, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 4. That the County Administrator, or Joseph B. Obenshain, Senior Assistant County Attorney, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 2 Exhibit" A" I /fq2~ I // , I , J , . 01 ( ~ \j , 1 I I I - -- Ii "/Ii:.-t~ ~ ___ c. t-.: I ,,' c,.Li 2.c.{l) ,W[J.) ~ I \\V 0 0 0 '\ \ \;t-1 ~ \1, '\ CO V f:- ~OAD IJO'/ Te SLH L~ SITE PLAN REFERENCE: I I VERIZON VIRGINIA INC. OWNER: COUNTY I RIGHT-OF-WAY EXHIBIT "A" Roanoke County Roanoke POBox 29800 TAX MAP NO. Roanoke, Va. 24018 036.16-01-11.01-0000 ----p--.-- DENOTES P AND/OR PROW MAGISTERIAL DISTRICT - - - - LIMITS OF EASEMENT CONTACT TEL. NO.: (540) 772-2004 EA: GRANTOR: SH E-W N-S D. Michael Davis PG. X. Joseph B. Obenshain NVSM PHONE NO.: (540) 562-4600 Senior Asst. Co. Atty. OF Y. CENTRAL OFFICE: GRANTOR: FILE NO. 1A01137P1 Cove Road BCC-88604-R -- I ~ I ,I . .1 ! ,~L~ . !; I' "I :i< ~ ~\ \.... ~'~ ;'y .r I I l \ ~ ~~~. ~ ~ ... .~. ACTION NO. ITEM NO, \-l- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23,2006 AGENDA ITEM: Resolution adopting the fiscal year 2006-2007 budget, including the fiscal year 2007-2011 Capital Improvement Program (CIP), for Roanoke County, Virginia SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C, Hodge ~ 1/..-V't1 County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 2006-2007 budget for Roanoke County, Virginia, This resolution is detailed by fund and includes unappropriated balances for the General Government and Capital Funds. The School's budget is included in the overall County budget as presented in the attached resolution, The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors. The proposed budget was submitted to the Board and a public hearing on the proposed budget was held on April 25, 2006. Prepared in conjunction with the fiscal year 2006-2007 budget, the fiscal year 2007-2011 Capital Improvements Plan (CIP) is included as part of this resolution, The CIP summary is attached, On April 25, 2006 there was a public hearing to secure citizen comments on the County's fiscal year 2007-2011 CIP. The adoption of this document does not represent an appropriation of funds. The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the appropriation ordinance before July 1, 2006 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. .. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the fiscal year 2006-2007 appropriation ordinance. STAFF RECOMMENDATION: Staff recommends adoption of the fiscal year 2006-2007 Budget and fiscal year 2007-2011 Capital Improvement Plan. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2006 RESOLUTION APPROVING THE FISCAL YEAR 2006-2007 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 25, 2006. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 2006-2007 for Roanoke County, Virginia, as shown on the attached Schedules. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only, Revenue Estimates General Fund General Government General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Interest Income Charges for Services Commonwealth Federal Other Total General Government Comprehensive Services E-911 Maintenance Law Library S B & T Building VJCCCNLife Skills Recreation Fee Class Internal Services County Garage Total General Fund Debt Service Fund - County Capital Projects Fund Internal Service Fund School Operatfng Fund School Nutrition Fund School Capital Fund School Debt Fund Regional Alternative School School Laptop Insurance Reserve School Grants Fund School Textbook Fund Total School Funds Total Revenues All Funds Less: Transfers Total Net of Transfers County of Roanoke Budget Adoption FY 2006.2007 Adopted FY 2006-07 104,341,925 28,744,500 633,100 696,500 604,000 2,896,750 9,392,866 3,470,000 888,350 151,667,991 5,976,206 883,959 41,648 444,580 289,718 988,589 3,646,397 376,702 164,315,790 4,468,740 5,153,442 971,706 127,332,873 4,640,000 1,153,676 9,403,876 500,437 399,495 5,013,800 1,302,185 149,746,342 324,656,020 (84,867,345) 239,788,675 Schedule A County of Roanoke Budget Adoption FY 2006.2007 Adopted FY 2006-07 Proposed Expenditures General Fund General Government General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Explore Park Non-Departmental Transfers to School Operating Fund Transfers to School Dental Insurance Transfers to Capital Fund Transfers to County Garage Transfers to Debt Service Fund Other Total General Government Comprehensive Services E-911 Maintenance Law Library S B & T Building V JCCCAlLife Skills County Garage Recreation Fee Class Internal Services 2,977,744 9,721,592 1 .110,435 3,088,764 20,893,891 11,874,996 15,638,382 300,000 7,620,545 58,813,115 427,299 4,153,442 136,192 10.686.888 4,224,706 151.667,991 5,976,206 883,959 41,648 444,580 289,718 376,702 988,589 3,646,397 164,315,790 4.468,740 5,153.442 971,706 127,332,873 4,640,000 1,153,676 9,403,876 500.437 399.495 5,013,800 1.302,185 149,746,342 324,656,020 (84,867,345) 239,788.675 Total General Fund Debt Service Fund - County Capital Projects Fund Internal Service Fund School Operating Fund School Cafeteria Fund School Capital Fund School Debt Fund Regional Alternative School School Laptop Insurance Reserve School Grants Fund School Textbook Fund Total School Funds Total Expenditures All Funds Less: Transfers Total Net of Transfers Schedule A E C1l .... en e a. rn rn..... ..... t.) 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C3 '> CD III " a.. :s: " " :s: CD CD en u :c '> CD L1.. (/) Z Gl W > I/) ~ I/) 0 :5 ..0 m Iii - c :::i -= III l1. E - e .s ::J .! ::. :x: oS ACTION NO. ITEM NO. \-t-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 Second reading of an ordinance appropriating the funds for the fiscal year 2006-2007 budget AGENDA ITEM: SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge ~ J{~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: The fiscal year (FY) 2006-2007 budget was presented to the Board of Supervisors on April 25, 2006, A budget public hearing was held on April 25, 2006 to receive written and oral comment from the public concerning the proposed budget and FY 2007-2011 Capital Improvements Program, Attached for your approval is the budget appropriation ordinance for FY 2006-2007. The total County budget is $324,656,020. This includes all inter-fund and intra-fund transfers. The budget net of transfers is $239,788,675, The following adjustments have been made from the first reading of the appropriation ordinance held on May 9,2006: . Based on the School's adopted budget, the School budget decreased by $117,509. This includes a decrease in the operating fund budget of $132,215, an increase in the nutrition fund budget of $3,000, and an increase in the Regional Alternative School budget of $11,706. . The total budget for the Salem Bank and Trust Social Services Building was increased by $14,517, The budget presented in the second reading of the appropriation ordinance includes a net decrease of $102,992 as a result of these adjustments. STAFF RECOMMENDATION: The format of the appropriation ordinance conforms to the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes, This format will also consistently apply the appropriation on a fund basis for County funds as has been used to appropriate School funds in the past. Staff recommends approval of the second reading of the 2006-2007 fiscal year budget appropriation ordinance. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2006 ORDINANCE APPROPRIATING FUNDS FOR THE 2006-2007 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 25, 2006 concerning the adoption of the annual budget for Roanoke County for fiscal year 2006-2007; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 23. 2006, pursuant to the provisions of Section 13,02 of the Roanoke County Charter and Chapter 25 of Title 15,2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 9, 2006, and the second reading of this ordinance was held on May 23, 2006, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2006, and ending June 30, 2007, for the functions and purposes indicated: County of Roanoke Adopted FY 2006-2007 Budget May 23, 2006 Revenues: General Fund: General Government $ 151,667,991 Comprehensive Services 5,976,206 E-911 Maintenance 883,959 Law Library 41,648 Life Skills Mentoring Program 289,718 SB&T -Social Services Building 444,580 Recreation Fee Class 988,589 Internal Services 3,646,397 County Garage 376,702 Total General Fund $ 164,315,790 Debt Service Fund - County $ 4,468,740 Capital Projects Fund Beginning Balance $ 1,000,000 Transfer from General Fund 4,153,442 Total Capital Projects Fund $ 5,153,442 Internal Service Fund - Risk Management $ 971,706 School Funds: Operating $ 127,332,873 Nutrition 4,640,000 Capital 1,153,676 Debt 9,403,876 Regional Alternative School 500,437 Laptop Insurance Reserve 399,495 Grant 5,013,800 Textbook 1,302,185 Total School Fund $ 149,746,342 Total All Funds $ 324,656,020 County of Roanoke Adopted FY 2006-2007 Budget May 23, 2006 Expenditures: General Government: General Administration Board of Supervisors $ 376,293 County Administrator 279,344 Public Information 237,267 Asst. Co. Administrators 351,339 Human Resources 599,395 County Attorney 485,168 Economic Development 648,938 Total General Administration $ 2,977,744 Constitutional Officers Treasurer $ 743,634 Commonwealth Attorney 764,594 Commissioner of the Revenue 729,728 Clerk of the Circuit Court 956,528 Sheriffs Office 1,616,076 Care & Confinement of Prisoners 4,911,032 Total Constitutional Officers $ 9,721,592 Judicial Administration Circuit Court $ 197,068 General District Court 40,878 Magistrate 1,655 J & DR Court 13,429 Court Service Unit 857,405 Total Judicial Administration $ 1,110,435 Management Services Real Estate Assessments $ 905,852 Finance 1,200,855 Public Transportation 330,476 Management and Budget 258,492 Procurement Services 393,089 Total Management Services $ 3,088,764 County of Roanoke Adopted FY 2006-2007 Budget May 23, 2006 Public Safety Police $ 10,565,379 Fire and Rescue 10,328,512 Total Public Safety $ 20,893,891 Community Services General Services $ 312,148 Solid Waste 4,720,891 Community Development 4,869,454 Building Maintenance 1,972,503 Total Community Services $ 11,874,996 Human Services Grounds Maintenance $ 2,020,199 Parks and Recreation 2,723,079 Public Health 509,668 Social Services 7,115,557 Contributions-Human Service, Cultural, Tourism 686,491 Library 2,502,514 V A Cooperative Extension 94,129 Elections 286,745 Total Human Services $ 15,938,382 Non-Departmental Employee Benefits $ 3,207,822 Miscellaneous 1,041,500 Internal Service Charges 3,371,223 Total Non-Departmental $ 7,620,545 County of Roanoke Adopted FY 2006-2007 Budget May 23, 2006 Transfers to Other Funds Transfer to Debt - General & Schools $ 10,686,888 Transfer to Capital 4,153,442 Transfer to Schools 58,813,115 Transfer to Schools - Dental Insurance 427,299 Transfer to Internal Services 971,706 Transfer to Comprehensive Services 3,153,000 Transfer to County Garage 136,192 Total Transfers to Other Funds $ 78,341,642 Unappropriated Balance Board Contingency $ 100,000 Total General Government $ 151,667,991 Comprehensive Services $ 5,976,206 E-91l Maintenance $ 883,959 Law Library $ 41,648 Life Skills Mentoring Program $ 289,718 SB&T-Social Services Building $ 444,580 Recreation Fee Class $ 988,589 Internal Services Management Information Systems $ 3,066,623 Communicati ons 579,774 County Garage 376,702 Total Internal Services $ 4,023,099 Total General Fund $ 164,315,790 Debt Service Fund - County $ 4,468,740 Capital Projects Fund $ 5,153,442 Internal Services Fund - Risk Management $ 971,706 School Funds: County of Roanoke Adopted FY 2006-2007 Budget May 23, 2006 Operating Nutrition Capital Debt Regional Alternative School Laptop Insurance Reserve Grant Text Book Total School Funds Total All Funds $ 127,332,873 4,640,000 1,153,676 9,403,876 500,437 399,495 5,013,800 1,302,185 $ 149,746,342 $ 324,656,020 2, That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2006, are re-appropriated to the 2006-2007 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2006, and appropriations in the 2006- 2007 budget. 5. That all school fund appropriations remaining at the end of the 2005-2006 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2006-2007 as follows: a.) Two-thirds of the year end balance in the school operating fund will be allocated to the Major School Capital Reserve; b.) One-third of the year end balance in the school operating fund, not to exceed $1,000,000, will be allocated to the Minor School Capital Reserve; c.) If the one-third allocation to the Minor School Capital Reserve exceeds $1,000,000, the excess will be added to the Major School Capital Reserve, 6, That all General Fund unexpended appropriations at the end of the 2005- 2006 fiscal year not lapse but shall be re-appropriated, as provided by Resolution 122104-4, as follows: a) 40% of these unexpended appropriations shall be transferred to the un- appropriated Minor County Capital Fund Reserve; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 2006-2007. 7. That all General Fund revenues collected in excess of appropriated revenues shall be re-appropriated, as provided by Resolution 122104-5, as follows: a,} Revenues in excess of budget will first be allocated to the General Fund Unappropriated Balance, until the maximum amount for the current year is met, as specified in the General Fund Un-appropriated Balance Policy, as adopted by Resolution 122104-2; b,} The remainder of revenues in excess of budget will then be allocated to the Major County Capital Fund Reserve 8. Rescue fees collected by the Fire & Rescue Department in excess of budgeted amounts will be re-appropriated and allocated to the Fire and Rescue Capital Reserve. 9. That Two Million Dollars from the Unappropriated Fund Balance is hereby appropriated to a Reserve for Contingency for unanticipated or emergency expenditures that may arise during the 2006-2007 fiscal year; and money allocated to the Reserve for Contingency must be appropriated by the Board of Supervisors before such money may be expended. 10. This ordinance shall take effect July 1, 2006. ACTION NO. ITEM NO. 11-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (Appointed by District) The five-year term of Eldon L. Karr, Windsor Hills Magisterial District, will expire on June 30, 2006. Mr. Karr has advised that he is willing to serve an additional term, and confirmation of this appointment has been placed on the consent agenda. 2. Court Community Corrections Alcohol Safety Action Program Policy Board The two-year term of Ray Lavinder will expire on June 30, 2006. Chief Lavinder has advised that he is willing to serve an additional term, and confirmation of this appointment has been placed on the consent agenda. 3. Parks, Recreation, and Tourism Advisory Commission (Appointed by District) The following three-year terms will expire on June 30, 2006: Paul D. Bailey, Windsor Hills Magisterial District; Roger L. Falls, Vinton Magisterial District; Deborah George, Hollins Magisterial District; and Robert List and Donna Wooldridge, Catawba Magisterial District. Mr. Bailey, Mr. Falls, and Ms. George have advised that they are willing to serve an additional term, and confirmation of these appointments has been placed on the consent agenda. 4. Roanoke Valley Convention and Visitors Bureau Board of Directors The two-year term of Thomas A. "Pete" Haislip and the three-year term of Elmer C. Hodge will expire on June 30, 2006. Mr, Haislip and Mr. Hodge have indicated that they are willing to serve an additional term, and confirmation of these appointments has been placed on the consent agenda. 5. Roanoke Valley Detention Commission The four-year term of John M. Chambliss, Jr. will expire on June 30, 2006. Mr, Chambliss has advised that he is willing to serve an additional term, and confirmation of this appointment has been placed on the consent agenda. 6. Roanoke Valley-Alleghany Regional Commission The three-year term of Lee Osborne will expire on June 30, 2006. 7. Virginia Western Community College Board The four-year term of Joseph C, "Joe" Thomas, Sr. will expire on June 30, 2006. 8. Virginia's First Regional Industrial Facility Authority The four-year terms of Richard C. Flora and Joseph B, "Butch" Church, alternate member, will expire on June 30, 2006. The two-year terms of Doug Chittum and Jill Loope, alternate member, will expire on June 30, 2006, 9. Western Virginia Water Authority Board of Directors The two-year term of Michael W, Altizer will expire on June 30, 2006. Following discussion in a closed session held on May 9, it was the consensus of the Board to appoint Donald L. Davis to fill this vacancy, Article III of Resolution 072605-6 adopted by the Board of Supervisors states that after the initial terms, each member shall be appointed for a four-year term or until a successor is appointed and qualified. Mr. Davis will serve a four-year term that will commence on July 1, 2006 and end on June 30, 2010. Confirmation of this appointment has been placed on the consent agenda. 2 ~\ -<'1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY. MAY 23,2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 23, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1, Approval of minutes - April 25 and May 9. 2006 2. Confirmation of committee appointments 3. Resolution to approve the conditions of the Virginia Juvenile Community Crime Control Act (VJCCCA) grant for fiscal year 2006-2007 and to allow participation by the City of Salem 4. Request to accept the donation of an approximately 685 square foot drainage easement across property of Harold E. Ferguson and Edith H. Ferguson, Lot 11, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District 5. Request to accept the donation of an approximately 2,332 square foot drainage easement across property of Susan Conner Flanigan traversing Lot 12, Block 1. Section 1, Castle Hills Development, Cave Spring Magisterial District 6. Request to accept the donation of an approximately 149 square foot drainage easement across property of Craig S. and Donna R. Sellers traversing Lot 9, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District 7, Request to accept the donation of an approximately 563 square foot drainage easement across property of John G. Walker and Mary S, Walker traversing Lot 10, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District 8, Request from the schools to accept and appropriate grant funds, contributions, and Medicaid funds totaling $98,948 1 9. Request from the Libraries to accept and appropriate an early literacy grant in the amount of $250 from the Library of Virginia 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution, 2 ACTION NO. ITEM NO. J-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Confirmation of committee appointments SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (Appointed by District) The five-year term of Eldon L. Karr, Windsor Hills Magisterial District, will expire on June 30, 2006. Mr. Karr has advised that he is willing to serve an additional term, and confirmation of this appointment has been placed on the consent agenda. 2. Court Community Corrections Alcohol Safety Action Program Policy Board The two-year term of Ray Lavinder will expire on June 30, 2006. Chief Lavinder has advised that he is willing to serve an additional term, and confirmation of this appointment has been placed on the consent agenda. 3. Parks, Recreation, and Tourism Advisory Commission (Appointed by District) The three-year terms of Paul D. Bailey, Windsor Hills Magisterial District, Roger L. Falls, Vinton Magisterial District, and Deborah George, Hollins Magisterial District, will expire on June 30, 2006. Mr. Falls and Ms. George have advised that they are willing to serve an additional term, and confirmation of these appointments has been placed on the consent agenda. 4. Roanoke Valley Convention and Visitors Bureau Board of Directors The two-year term of Thomas A. "Pete" Haislip and the three-year term of Elmer C. Hodge will expire on June 30,2006. Mr. Haislip and Mr. Hodge have advised that they are willing to serve an additional term, and confirmation of these appointments has been placed on the consent agenda. 5. Roanoke Valley Detention Commission The four-year term of John M. Chambliss, Jr. will expire on June 30,2006. Mr. Chambliss has advised that he is willing to serve an additional term, and confirmation of this appointment has been placed on the consent agenda. 6. Western Virginia Water Authority Board of Directors The two-year term of Michael W. Altizer will expire on June 30, 2006. Following discussion in a closed session held on May 9, it was the consensus of the Board to appoint Donald L. Davis to fill this vacancy. Article III of Resolution 072605-6 adopted by the Board of Supervisors states that after the initial terms, each member shall be appointed for a four-year term or until a successor is appointed and qualified. Mr. Davis will serve a four-year term that will commence on July 1, 2006 and end on June 30, 2010. Confirmation of this appointment has been placed on the consent agenda. 2 ACTION NO. ITEM NO. T-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Resolution to approve the conditions of the Virginia Juvenile Community Crime Control Act (VJCCCA) grant for fiscal year 2006-2007 and to allow participation by the City of Salem SUBMITTED BY: John M. Chambliss, Jr, Assistant County Administrator Elmer C. Hodge ~ /f~ County Adminlstrator APPROVED BY: COUNTY ADMINIST:::::::;T~ SUMMARY OF INFORMATION: The fiscal year 2006-2007 budget for the County of Roanoke included monies anticipated from the Virginia Juvenile Community Crime Control Act (VJCCCA) program for FY 2006- 2007, appropriated the monies ($289,718), and authorized staffing of the grant program for this fiscal year. The City of Salem has requested to continue participating in the County's Life Skills Mentoring Program, the major program operating by the Court Services Unit of the Juvenile Court utilizing VJCCCA grant and related monies, and they have approved their resolution to the Department of Juvenile Justice requesting that theirVJCCCA monies be used in that manner. This work load can be assumed by the staff of the Life Skills Mentoring Program and the additional case load will be funded through the City of Salem's grant funds. The Department of Juvenile Justice has requested that a resolution be adopted by the County of Roanoke recognizing that the City of Salem's grant monies will be used to support the Life Skills Mentoring Program. As operator of this program, the County will oversee the fiscal responsibilities of the grant. FISCAL IMPACT: There is no fiscal impact as the grant monies are already included in the County's fiscal year 2006-2007 budget. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution which will allow the Life Skills Mentoring Program to be administered by the Roanoke County Court Service Unit utilizing the VJCCCA funds from both the City of Salem and County of Roanoke to serve the youth from both jurisdictions. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2006 RESOLUTION TO APPROVE THE CONDITIONS OF THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT (VJCCCA) GRANT FOR FISCAL YEAR 2006-2007 AND TO ALLOW PARTICIPATION BY THE CITY OF SALEM WHEREAS, the County of Roanoke has participated in the Virginia Juvenile Community Crime Control Act (VJCCCA) program in the past allowing the Court Service Unit to provide direct services, treatment programs, substance abuse services and probation activities associated with the Juvenile Court; and WHEREAS, through the Life Skills Mentoring Program of the Roanoke County Court Services Unit, the grant funds have been administered to assist the court by providing counseling services, drug screens, intensive supervision, community service, restitution and other needed services, and WHEREAS, the Court Services Unit of the Juvenile Court serves the youth of both the County of Roanoke and the City of Salem, and WHEREAS, the Court Services Unit desires to provide services through the Life Skills Mentoring Program to serve the youth of both the County of Roanoke and the City of Salem utilizing the funding from the VJCCCA grant and other appropriate funds. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, will participate in the Virginia Juvenile Community Crime Control Act for Fiscal Year 2006-2007 and will accept said funds, appropriating them for the purpose set forth in this Act until it notifies the Department of Juvenile Justice, in writing, that it no longer wishes to participate in the program, BE IT FURTHER RESOLVED that the County Administrator or the Assistant County Administrator is hereby authorized to execute a local plan on behalf of the County of Roanoke and City of Salem; and BE IT FURTHER RESOLVED that the County of Roanoke will combine services and grant resources with the City of Salem, and the County, as operator of the Life Skills Mentoring Program, will serve as fiscal agent for these localities, ACTION NO. ]'-L ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Request to accept the donation of an approximately 685 square foot drainage easement across property of Harold E. Ferguson and Edith H. Ferguson, Lot 11, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge ell County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 685 square foot drainage easement that traverses Lot 11, Block 1, Revised Map of Section 1, in the Castle Hills Development, Cave Spring Magisterial District Donation by Harold E. Ferguson and Edith H. Ferguson of approximately 685 square feet drainage easement across property traversing Lot 11, Block 1, Revised Map of Section 1, Castle Hills Development in the Cave Spring Magisterial District The location of said easement is shown on a plat entitled "Easement Plat for Roanoke County Showing a New 15' Public Drainage Easement Across Lots 2A, 9, 10, 11 and 12 located in the Cave Spring Magisterial District Roanoke, Virginia" prepared by Parker Design Group. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VI o :5,cav~~~.~:~ti z Q.m.~1])~$!~<(o~ :;i Ul III we -~ ;:2 ."J c: f5 .~~~. i': i~ ..<.i ~~. ;c: 00 0..- 0 ~ ...:~5N~;t;:gfu...;[ o z:: '.107 tl~- "-- HO "ad 61L '8"0 Ho~nH:) lSI.LcNE anN3AV 1V1N010~ ,,0 J.J. ~3dOHd ^ lClJVfb'OJ ;ojO MON ez-frQ-9t. 'UO fO<< 1 ","~",.".J""".=.= '" "'""-'"""" '\. w o!1 zo. r- (/\LL..' -0 [;}< z :< Q:: Cl l"'fIlO; . 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J:-S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Request to accept the donation of an approximately 2,332 square foot drainage easement across property of Susan Conner Flanigan traversing Lot 12, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C, Hodge ~ H County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 2,332 square foot drainage easement that traverses Lot 12, Block 1, Section 1, in the Castle Hills Development, Cave Spring Magisterial District Donation by Susan Conner Flanigan of approximately 2,332 square feet drainage easement across property traversing Lot 12, Block 1, Revised Map of Section 1, Castle Hills Development in the Cave Spring Magisterial District. The location of said easement is shown on a plat entitled "Easement Plat for Roanoke County Showing a New 15' Public Drainage Easement Across Lots 2A, 9, 10, 11 and 12 located in the Cave Spring Magisterial District Roanoke, Virginia" prepared by Parker Design Group. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. ACTION NO, ITEM NO.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 Request to accept the donation of an approximately 149 square foot drainage easement across property of Craig S, and Donna R. Sellers traversing Lot 9, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge tll County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 149 square foot drainage easement that traverses Lot 9, Block 1, Section 1, in the Castle Hills Development, Cave Spring Magisterial District Donation by Craig S. and Donna R. Sellers of approximately 2,332 square feet drainage easement across property traversing Lot 9, Block 1, Revised Map of Section 1. Castle Hills Development in the Cave Spring Magisterial District. The location of said easement is shown on a plat entitled "Easement Plat for Roanoke County Showing a New 15' Public Drainage Easement Across Lots 2A, 9, 10, 11 and 12 located in the Cave Spring Magisterial District Roanoke, Virginia" prepared by Parker Design Group. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. ACTION NO. ITEM NO. T-L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Request to accept the donation of an approximately 563 square foot drainage easement across property of John G. Walker and Mary S, Walker traversing Lot 10, Block 1, Section 1, Castle Hills Development, Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C, Hodge eft County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 563 square foot drainage easement that traverses Lot 10, Block 1, Section 1, in the Castle Hills Development, Cave Spring Magisterial District Donation by John G, Walker and Mary S. Walker of approximately 563 square feet drainage easement across property traversing Lot 10, Block 1, Revised Map of Section 1, Castle Hills Development in the Cave Spring Magisterial District. The location of said easement is shown on a plat entitled "Easement Plat for Roanoke County Showing a New 15' Public Drainage Easement Across Lots 2A, 9, 10, 11 and 12 located in the Cave Spring Magisterial District Roanoke, Virginia" prepared by Parker Design Group. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff, STAFF RECOMMENDATION: Staff recommends acceptance of this easement. ACTION NO. ITEM NO, ]" -8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Request from the schools to accept and appropriate grant funds, contributions, and Medicaid funds totaling $98,948 REQUESTED BY: Dr. Lorraine Lange Acting Superintendent Elmer C. Hodge e J.f County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board of Supervisors accept and appropriate the following grants and contributions: 1. Virginia awards technology training grants under Title II-D on a competitive basis and a formula basis. Roanoke County Schools is in its third year of a five-year grant program and anticipates receiving $18,417 in funding from the Region 6 Educational Technology grant. The grant will be used to pay stipends to trainers and participants to attend specific workshops that are a part of the grant. The technology budget will be increased by $18,417. 2. Roanoke County Schools and Family Service of Roanoke Valley have worked in partnership for nine years to focus on serving higher risk students. Per the original application, the school system will continue to offer opportunities to approximately 50 high school and 20 middle school students through a grant award of $36,581 from Year Three Learn and Serve Virginia K-12. The service learning budget will be increased by $36,581. 3, The School Board entered into a three-year contract with Pepsi Bottling Group in December 2001 to provide vending services to all of its schools. Pepsi agreed to pay the school system $40,000 for each year of the contract plus a renewal bonus of $20,000 for each year the contract was renewed beyond the initial term, Funds are divided equally among the schools, In January 2005, a check was received; however, the funds were never requested to be appropriated and were rolled into the minor capital fund at the end of the year, A second check for $20,000 has been received for the contract renewal for 2006 and requires appropriation. This request is for appropriation of $40,000 to the vending services budget ($20,000 from minor capital and $20,000 for the 2006 contract renewal bonus). 4. Roanoke County Schools' bills for direct services rendered to Medicaid eligible students. The costs associated with and the certification requirements of current personnel have increased due to Medicaid standards. A request has been made for Medicaid related licensure costs. The total appropriation request is $3,650 for anticipated Medicaid revenues and requires appropriation to the special education budget for licensure. 5. In the spring of 2003, Roanoke County Schools began the process of achieving accreditation from the National Association for the Education of Young Children for its preschools, The United Way's Success by 6 Committee has awarded $300 as an incentive for the achievement and will be used to purchase materials or equipment to further the quality of care being provided to young children, FISCAL IMPACT: 1, The technology budget will be increased by $18,417. 2. The service learning budget will be increased by $36,581. 3, The vending services budget will be increased by $40,000. 4, The special education budget will be increased by $3,650 5. The preschool program budget will be increased by $300. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of grant funds, contributions, and Medicaid funds totaling $98,948 as outlined above. ACTION NO, ITEM NO. 3-q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Request from the Libraries to accept and appropriate an early literacy grant in the amount of $250 from the Library of Virginia SUBMITTED BY: Diana L. Rosapepe Director of Library Services Elmer C. Hodge t f! County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Library has received a grant in the amount of $250 from the Library of Virginia. If accepted and appropriated by the Board, the grant will be used to conduct open houses to showcase the early literacy resources available at the Cave Spring, Glenvar, Hollins, and Vinton libraries, Parents, relatives, and caregivers of preschool children will be invited to participate in presentations by the staff and guest speakers on techniques and tools to encourage literacy in the home environment. FISCAL IMPACT: No additional funding is required. AL TERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the grant. N - , GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenues Prior Report Balance $11,808,285 7.57% Addition from 2004-05 Operations 1,103,457 Audited Balance at June 30, 2005 12,911,742 Unallocated revenue 2005-2006 350,000 Balance at May 23, 2006 13,261,742 8,50% Note: On December 21 , 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8,5% of General Fund Revenues 2005 - 2006 General Fund Revenues $156,020,489 7.5% of General Fund Revenues $11,701,537 8.5% of General Fund Revenues $13,261,742 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge t fI County Administrator N-Q COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited Balance at June 30, 2005 $5,318,848.06 Remaining funds from completed projects at June 30, 2005 346,794.94 Transfer from Department Savings 2004-2005 784,359.00 7/26/2005 Appropriation for construction of new school warehouse (117,000.00) 8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00) Officers approved in the Police Department 9/27/2005 Appropriation for renovations to Roanoke County Courthouse (123,000.00) 12/20/2005 Appropriation to design and build a bay at Back Creek Fire and (150,000.00) Rescue Station 12/20/2005 Contribution to the Town of Vinton for the War Memorial Expansion (100,000.00) 2/28/2006 Appropriation for construction of a new school warehouse (40,244.50) Balance at May 23, 2006 $5,834,217.50 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2005 $1,416,838.00 71112005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00) Appropriation from 2004-05 Operations 679,628.00 Balance at May 23,2006 $679,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C, Hodge ~ f'J"" County Administrator N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2005-2006 Original Budget $100,000,00 August 9, 2005 Appropriation for Legislative Liaison ($15,000.00) September 13, 2005 Appropriation for donation to American Red Cross ($10,000.00) for assistance with Hurricane Katrina October 25,2005 Appropriation for the purchase and installation of a ($1,800.00) neighborhood sign in the Delaney Court Community December 20, 2005 Appropriation to increase services and staffing hours at Bent ($9,000,00) Mountain and Mount Pleasant Libraries January 24, 2006 Appropriation for assessment for APCO negotiations ($2,203.00) to VMLNACO APCO Steering Committee February 28, 2006 Appropriation for Volunteer Appreciation "Spring Fling" ($7,000.00) March 28, 2006 Appropriation for June 13, 2006 primary ($18,950.00) March 28, 2006 Appropriation for the relocation of several polling places ($2,750.00) April 11, 2006 Appropriation for restroom facilities at Starkey Park ($10,000,00) Balance at May 23, 2006 $23,297.00 Submitted By Rebecca E, Owens Director of Finance Approved By Elmer C. Hodge t.I) County Administrator N-Y FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2005 FY 2005-2006 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2005-2006 Annual Capital Contribution County Schools Balance at May 23, 2006 2,000,000 (3,424,615) 524,000 300,000 300,000 $ 6,242,387 (900,615) 600,000 $ 5,941,772 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~f{ County Administrator ACTION NO, ITEM NO. N-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Accounts Paid-April 2006 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: Elmer C, Hodge t;1 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ $ $ 7,016,243.50 Payroll 04/07/06 863,725,63 107,940.96 971,666.59 Payroll 04/21/06 906,194,71 108,582.66 1,014,777.37 Manual Checks 1,458.21 1,458.21 Voids Grand Total $ 9,004,145,67 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. " CJl '" ~ .::9 I: .~ ;; q; ..:.: o I: .. o ~ ... o ~ I: ::l o U N '" -l o '" o o N ~ on " " Cl III I: ,S .... ,::9 .. =- o .. =- =- -< '0 I: .. III .. '" I: OIl .. .c E ::I '" I: ~ ,;; .. .. ::l .... :s CI .. =- l'i ~ ... o .!l ::I '0 .. .c '" rn ::;E ~ .... ';t: c:'! f"l ; ,Q '" '" E ~ ~ ~ ~ " (oj :::'"''ll ... o .. ~~ ~ ~ ::; == ~ .. '" .. E ~ ~ .; ~ == => ~ 1: ~ ~ -= +~ .c Q '" E .s c ~ ~ l!l .. ~ ~~~ 'll '0 ~ = !::' "'" = " .. ... c c ;a ~ c '" ~ ~ = ~ 0,", " .. 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'"' <:: CI\ e; .. <'1 v:; " - = II') CO "'" 'Ii t- '" N _ fl PUBLIC SAFETY CENTER BUILDING PROJECT BUDGET REPORT COUNTY OF ROANOKE, VIRGINIA Northrop-Grumman Date Description Contract Amount Contingency 12/03/04 Opening Balance $ 26,030,769 $ 780,817 01/27/05 Change Order (001) 21,065 (21,065) 01/27/05 Change Order (002) * 53,835 01/28/05 Progress Payment # 1 (1,456,157) 02/24/05 Progress Payment #2 (403,222) 03/24105 Progress Payment #3 (375,678) 05/13/05 Progress Payment #4 (855,272) 06/1 0105 Progress Payment #5 (401,210) 06/20/05 Change Order (003) - Establish Guaranteed Maximum Price (51,387) 51,387 06/28105 Change Order (004) - Foundation change 319,034 (319,034) 07/14/05 Progress Payment #6 (378,417) 07/27105 Progress Payment #7 (445,669) 08/1 0/05 Progress Payment #8 (759,513) 08/23/05 Change Order (005) - Sewer Line Replacement 124,407 (124,407) 10/05/05 Progress Payment #9 (774,442) 10/13/05 Change Order (006) - Convert Citations and Warrants Databases no cost 10/20/05 Progress Payment # 1 0 (664,909) 12/08105 Progress Payment #11 (1,196,297) " 12/08/05 Change Order (007) - Minor Changes to Radio Equipment no cost 12/08/05 Change Order (008) - Additional conduits for redundant 911 feed no cost 12/08/05 Change Order (009) - Regrading slope from road cut south side of Cove Road 3,737 (3,737) 12/08/05 Change Order (010) - Coordination of sewer line with Glen Cove School water line no cost 12/28/05 Progress Payment #12 (1,130,054) 01/03/06 Change Order (011) - Refrigerated storage for evidence storage 24,621 (24,621 ) 01/20/06 Change Order (012) - Modifications to voice radio transition plan 84,060 02/02/06 Progress Payment #13 (1,099,134) 03/09/06 Progress Payment # 14 (1,164,468) 04/05/06 Progress Payment #15 (1,464,883) 04/18/06 Change Order (013) - Extension of 8" Fire Service Line to rear property line no cost 04/20/06 Progress Payment # 16 (l ,671,792) $ 12,369,024 $ 339,340 Balance at May 15,2006 · The funds to be used for change order #002 were taken from departmental E911 funds, Submitted By, Dan O'Donnell Asst. County Administrator Approved By, Elmer Hodge County Administrator N-8 PUBLIC SAFETY CENTER BUILDING PROJECT CHANGE ORDER REPORT COUNTY OF ROANOKE, VIRGINIA Change Order Number Date Approved Description of Change Order Amount 001 January 27, 2005 6 GHz Microwave and Vinton Related Costs $ 21,065 002 January 27, 2005 Delete several CAD servers, add CAD and related CAD software (paid from departmental E911 funds) 53,835 003 June 20, 2005 Establish Guaranteed Maximum Price (GMP) (51,387) 004 June 28, 2005 Revised foundation due to soft soils 319,034 005 August 23,2005 Replace the sanitary sewer line 124,407 006 October 13,2005 Convert Citations and Warrants Databases for new CAD System no cost 007 December 8, 2005 Minor changes to Radio Equipment specifications no cost 008 December 8, 2005 Additional conduits for redundant 911 feed no cost 009 December 8, 2005 Regrading slope from road cut south side of Cove Road 3,737 010 December 8, 2005 Coordination of sewer line with Glen Cove School water line no cost Oil January 3, 2006 Changes to the Evidence Storage Room 24,621 012 January 20, 2006 Modifications to voice radio transition plan 84,060 013 April 18, 2006 Extension of 8" Fire Service Line across site no cost Total as of May 15,2006 $ 579,372 Submitted By, Dan O'Donnell Asst. County Administrator Approved By, u Elmer Hodge t f' County Administrator Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. ). ACTION NO. ITEM NO. R -I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 Resolution of appreciation to Marvin B. Freeman, Sheriff's Office, upon his retirement following twenty-five years of service AGENDA ITEM: SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge ~ fI + County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Lieutenant Freeman retired from Roanoke County and the Sheriff's Office on April 1 ,2006, after twenty-five years of service. He plans to attend the Board meeting to receive his resolution of appreciation. Sheriff Gerald Holt has Indicated that he will attend the meeting. .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 23,2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MARVIN B. FREEMAN, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Marvin B. Freeman was employed by Roanoke County on July 1,1980. as a Deputy Sheriff - Corrections Division in the Sheriff's Office; and WHEREAS, Lieutenant Freeman was promoted to Corporal on March 16, 1981; to Sergeant on May 5, 1982; and to Lieutenant Chief Corrections Officer on September 14, 1992; and WHEREAS, Lieutenant Freeman retired from Roanoke County on April 1, 2006, after twenty-five years and nine months of service; and WHEREAS, the public safety of Roanoke County citizens is assured by dedicated employees such as Lieutenant Freeman; and WHEREAS, Lieutenant Freeman is highly respected by his co-workers in the Sheriff's Office for his dedication and teamwork; and WHEREAS, Lieutenant Freeman, through his desire to be of service and do a good job for the citizens in his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARVIN B. FREEMAN for more than twenty-five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. .; ACTION NO, ITEM NO, K-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23,2006 AGENDA ITEM: Certificate of recognition to Jordan Anderson, Hidden Valley High School, for winning the Men's 100 Butterfly State Swimming Championship APPROVED BY: Elmer C, Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Jordan Anderson, a senior on the Hidden Valley High School (HVHS) Titans Swim Team, won the Men's 100 Butterfly State Group AA Championship on February 10, 2006, His winning time was 50.76, The meet was held at Radford University's Dedmon Center. This is the third time Mr, Anderson has won the state championship, Mr. Anderson is ranked among the top ten in the nation in this event in his age group and holds the State Group AA record, the Timesland record, and the HVHS record, In addition to placing first in the 100 butterfly, Mr. Anderson also placed first in the 400 freestyle relay, Mr, Anderson has been named a national High School Athletic All American in swimming three times. He was also named All Timesland Swimmer of the Year and has been selected for the All Timesland First Team four consecutive years, Mr. Anderson also holds HVHS records for the 100 backstroke, 200 individual medley, 200 freestyle relay, and the 400 freestyle relay. He will be swimming in Division One for Auburn University starting this fall. In addition to Mr, Anderson and his family, the following individuals have been invited to attend the meeting: David Blevins, Hidden Valley High Principal; Dennis Layman, Athletic Director; Sheri Vaughn, Head Coach; and Brent St. Pierre, Coach, - ] . -.::o~ "". -.... .: ...~. , ' , , , - ,~,,, ,- '- ~: Jordan a senior at Hidden won the Men's 100 State AA on 10, for the third time with a time of 50.76. Mr, Anderson is ranked among the ten the nation in this event in his age group and also holds the State AA the Timesland record, and the Hidden School record, Mr, Anderson has been named a national School Athletic All American in three named All Timesland Swimmer of the and has been selected for the All Timesland First Team consecutive years, Mr, Anderson also holds Hidden individual 200 and the 400 Board Jordan Anderson upon expresses its best wishes for success in his future endeavors, this Presented this of ACTION NO, ITEM NO, I) _ .; K -/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 23, 2006 AGENDA ITEM: Certificate of recognition to Jared Stowers, Corey Chandler, Jordan Anderson, and Kevin Lynch, Hidden Valley High School, for winning the Men's 400 Freestyle Relay State Swimming Championship APPROVED BY: Elmer C, Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Hidden Valley High School Titans men's 400 freestyle relay team won the State Group AA Championship on February 10, 2006, Their winning time was 3:12:97, The event was held at Radford University's Dedmon Center, The individual team members also performed well in other events at the meet. The relay team is comprised of seniors Jared Stowers, Corey Chandler, Jordan Anderson, and Kevin Lynch, In addition to winning the state championship in the 400-yard relay, the team holds the State Group AA record for this event as well as holding the Timesland and the HVHS records, The team is among the top ten in the nation in their age group in this event and came in third at this year's junior nationals. Mr, Stowers, Mr. Chandler, Mr, Anderson, and Mr. Lynch were named national High School All Americans in swimming, They were also selected for the All Timesland First Team, All four members of the team plan to continue their education and will be swimming collegiately in Division One this fall. In addition to the team members and their families, the following individuals have been invited to attend the meeting: David Blevins, Hidden Valley High Principal; Dennis Layman, Athletic Director; Sheri Vaughn, Head Coach; and Brent St. Pierre, Coach. ...... ~ I :....-:I >- The team won the State AA ;;.. In addition to the state record for this event as well as The team is among the ten nationals, All four members of the team were named national School All Americans in also selected for the Ail Times/and First Team. Board of Jared upon this its best for success in his future endeavors, in the the team holds the State AA the Timesland and the Hidden School records. the nation in their age group in this event and came in third at this and were and Presented this of 2006 Vice-Chairman PETITIONER: CASE NUMBER: Cherney Development Company, Inc. 11-5/2006 5-1 Planning Commission Hearing Date: Board of Supervisors Hearing Date: June 6, 2006 (Continued from May 2, 2006) June 27,2006 (Continued from May 23,2006) A. REQUEST The petition of Cherney Development Company, Inc. to rezone 4.75 acres from R- 3C, Medium Density Multi-Family Residential District with conditions, to R3, Medium Density Multi-Family Residential District for the construction of a townhouse- condominium residential development, located on Route 419 near its intersection with Stoneybrook Drive and Bridle Lane, Windsor Hill District. (Continued per request of the petitioner) B. CITIZEN COMMENTS Although there was no public hearing, the commission heard comments from a few citizens and the potential for increased traffic problems on and around Stoneybrook Drive was their major concern. C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACTION(S) The hearing of the petition was continued to the June 6, 2006 public hearing at the request of the petitioner. F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Staff Report _ Vicinity Map Other Janet Scheid, Secretary Roanoke County Planning Commission GLENN.FELDMRN GLEMN FELDMANN DARBY & GOODLATTE 210 1st Stroct S.W, Suite 200 Pon Office Box 2887 Roanoke, Virginia. 24001 540 224 BOOO Fax 540224 8050 gfdg@gfdg,com rax:)4U-114-~UJU I'IO:;! L LUUQ l"'! . uv f J Vl.. F ACSIMlLE COvER SHEEJ:: FROM: Maryellen F. Goodlatte, Esq. mgoodla,tte@gfdg.com 5/2/06 DATE: FILE NO: 579000 I - Cherney I 419 PAGE 1 OF 1 TIME SENT: l~;LG.~.~~.:':;'~~:''''..:-~:'.'t.'...'. ;;,~:w.P't.__.... ~':'".~ .il..:.1~~""".~_.;:";'~)!:::SY.rr I":".-.'~Iol~~~' ,:.>-'~{:~~'..":l..l: ;'-.:-':'~~~"""-:-.':::'~..I. :~.iIoS"."":.""::~ ,'. ....'., :..: ~ ~..', ". 'r~': COMMENTS: Re: Petition to rezone 4.75 acres from R-3C Medium Density Multi-Family Residential District with Conditions to R-3 Medium Density Multi-Family Residential District to constroct a to\Y1lhome/condominium residential development. Route 419 near intersection of Stoney brook Drive :md Bridle Lane, S.W. Dear Josh: As a result of neighbor comments and concerns expressed at last week's neighborhood meeting, we are requesting a continuance of the Planning Commission's public hearing scheduled for this evening until the June 6 public hearing of the Commission. Between now and then, we will use our best efforts to revisit access to Route 419 with VDOT. As you know, the petitioner was advised t.hat access to 419 would not be allowed. We recently learned that VDOT may be willing to reconsider this position - and we believe that we owe it to tbe neighbors to fully explore that possibility. Thank you for your consideration of our request to continue. I will be present this evening to make this request, formally, to the Commission. Maryellen This communication is ccnfidential a.nd Is intended to be privileged pursua.nt to the attorney- client privilege and the work-product doctrine. Please notify Lisa Haines if fax is not received correctly, at 224-8009 s-~ PETITIONER: Beacon Baptist Church CASE NUMBER: 13-5/2006 Planning Commission Hearing Date: Board of Supervisors Hearing Date: 2006) June 6,2006 (Continued from May 2,2006) June 27,2006 (Continued from May 23, A. REQUEST The petition of Beacon Baptist Church to rezone 4.8 acres from C-2C, General Commercial District with conditions, to C2, General Commercial District and obtain a special use permit for the operation of a religious assembly, located at 7342 Plantation Road, Hollins Magisterial District. (Continued per request of the petitioner) B. CITIZEN COMMENTS C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACTION(S) F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Janet Scheid, Secretary Roanoke County Planning Commission ,- C(-r 2- 0r- ~ -Ie:: ~ uf--/7 ?/" ~-.e;p ~< ~ ~ ~ r~ ~ w~ / J~? ~ ~ C( ~ ~~~ ~.,.<~~ ~-> ~ ",p7 -;;- /- ~) -;/ ~-, LJ&,;r- C V<-......< ~ . 4~. /~, 6""K."-' <:r 0/,( of::.. C4:"--c< s y ~ - :)J) _ c?~ 2 ') 5-3 PETITIONER: CASE NUMBER: Bethel Assembly of God 12-5/2006 Planning Commission Hearing Date: Board of Supervisors Hearing Date: July 10, 2006 (Continued from May 2, 2006) July 25, 2006 (Continued from May 23, 2006) A. REQUEST The petition of Bethel Assembly of God to obtain a Special Use Permit for the operation of a religious assembly, located at 6430 Kelley Street, Catawba Magisterial District. (Continued until July 10 per request of the petitioner) B. CITIZEN COMMENTS Although there was no public hearing, the commission heard comments from a few citizens who voiced concerns about the potential for increased traffic on Kelley Street, and Meacham Road and the narrow width of Meacham Road. C. SUMMARY OF COMMISSION DISCUSSION D. CONDITIONS E. COMMISSION ACTION(S) Mr. Jarrell then made a motion to continue the petition until July 10, 2006. Motion passed 4-0, F. DISSENTING PERSPECTIVE G. ATTACHMENTS: _ Concept Plan _ Staff Report _ Vicinity Map Other Janet Scheid, Secretary Roanoke County Planning Commission 2 PETITIONER: CASE NUMBER: Lawrence A. Goldstein 14-5/2006 S-y Planning Commission Hearing Date: May 2, 2006 Board of Supervisors Hearing Date: May 23, 2006 A. REQUEST The petition of Lawrence A. Goldstein to rezone 0,241 acre from R-1, Low Density Residential District to C-2, General Commercial District and to rezone approximately 0.44 acre from C-2C, General Commercial District with conditions to C-2 General Commercial District located at 3604 Brambleton Avenue, Cave Spring Magisterial District. B. CITIZEN COMMENTS Three citizens spoke with concerns regarding the request. Key issues discussed were building seating capacity, parking requirements, the need for prevention of right turns onto Custis Avenue exiting the subject property, prohibiting outdoor seating, stormwater management, screening and buffering and the importance of signed proffers, C. SUMMARY OF COMMISSION DISCUSSION Tim Beard presented the staff report noting the requested additional proffered condition prohibiting outdoor seating. Mr. McNeil recommended a traffic island be constructed at the Custis Avenue access to prevent vehicles leaving the site from turning right approaching residences on Bunker Hill Drive. Mr. McNeil, Mr. Jarrell and Mr. Azar inquired as to expected increased traffic, permitted use(s) and history of the property and use of the rear (R-1) portion of the site. Balzer & Associates representative Sean Horne stated the applicant's intent for right-in and left-out only turning movements at the Custis Avenue access by use of a raised concrete median in addition to signage and ground markings. Mr, Lawrence Goldstein noted his own efforts to accommodate neighboring property owners in regard to traffic impacts. He also voiced a need for more sign area than the 150 square feet suggested by staff and the potential for outdoor seating. Mr. Jarrell and Mr. Azar asked about the maximum sign area permitted by ordinance in the C-2 district and requested a comparison with C-1 regulations. The possibility of greater than 300 square feet of signage onsite exists unless restricted by proffer. Mr. McNeil reiterated the significance of traffic control at the Custis Avenue access point in order to direct vehicles back onto Brambleton Avenue. Mr. Anthony Ford, Transportation Engineering Manager, stated that all road recommendations involving changes or improvements within the public right -of-way require review and approval by VDOT prior to installation. Mr. Paul Mahoney, County Attorney, concurred and emphasized that proffers relative to offsite traffic control in the public right-of-way are under VDOT authority. Mr. Jarrell stated his willingness to consider maximum signage of 250 square feet. Mr. Azar stated he would not support outdoor dining. Staff emphasized that the amount of new parking shown on the concept plan is likely to be reduced or the petitioner would need to provide hard-surfaced parking. In any case, it was noted that stormwater management would have to be provided for underground (no area is available for a separate retention facility). Mr. Horne stated his understanding of stormwater management requirements and his and the applicant's commitment 4 to construct whatever stormwater facility and parking I drive aisle suriace deemed necessary to insure compliance with all regulations. D. SUGGESTED CONDITIONS 1. The Brambleton Avenue access shall display an "enter only" sign in addition to pavement markings; the Custis Avenue access shall display "left turn only" signage exiting the parking area in addition to pavement markings and a raised median prohibiting right turns exiting the site contingent upon VDOT review and approval. 2. Total site signage shall not exceed 250 square feet excluding directional signs and not more than one freestanding sign shall be permitted. 3. Any new exterior lighting to be installed shall be of a bollard I pathway design approximately three feet in height per "Moldcast" or similar specification. 4. Front yard plantings along the building's north and east sides shall be installed per ordinance Section 30-92-6(B)2. 5. No outdoor seating shall be permitted. E. COMMISSION ACTION(S) Mr. McNeil motioned to approve the request with proffered conditions, The motion carried 4-0. F. DISSENTING PERSPECTIVE None, G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Janet Scheid, Secretary Roanoke County Planning Commission 5 Petitioner: Request: Location: Magisterial District: Proffered/Suggested Conditions: Lawrence A. Goldstein To rezone .241 acre from R-l, Low Density Residential District to C-2, General Commercial District and to rezone approximately .44 acre from C-2C, General Commercial District with conditions to C-2, General Commercial District for the construction of a parking lot 3604 Brambleton Avenue Cave Spring 1. The Brambleton Avenue access shall display an "enter only" sign in addition to pavement markings; the Custis Avenue access shall display "left turn only" signage existing the parking area in addition to pavement markings. 2. Total site signage shall not exceed 150 square feet excluding directional signs and not more than one freestanding sign shall be permitted. 3. Any new exterior lighting to be installed shall be of a bollard / pathway design, approximately three feet in height per "Mold cast" or similar specification. 4. Front yard plantings along the building's north and east sides shaH be installed per ordinance Section 30-92-6(B)2. EXECUTIVE SUMMARY: This is a request by Lawrence A. Goldstein to rezone the rear .241 acre portion of an overall ,56 acre site in order to expand an existing parking area and remove proffered conditions on .44 acre of the parcel in place since the property's original 1983 rezoning establishing restaurant use. Existing parking and the restaurant building are designated Transition, the Community Plan's future land use designation that encourages the orderly development of highway frontage parcels and discourages intense, highway oriented commercial uses, The rear .241 acre portion of the site is designated Neighborhood Conservation which delineates areas where established single family neighborhoods are in place and conservation of the existing development pattern is encouraged. Such areas are traditionally the most protected. The proposal does not comply with the Community Plan regarding the .241 acre area. However, if sufficient protective steps are taken to insure compatibility with residential uses in the immediate area, the project could return as a viable business and not negatively impact nearby residents. Storm water management, screening and buffering, exterior lighting and particularly on- and off-site traffic impacts will be crucial in terms of compatibility. 1. APPLICABLE REGULATIONS The zoning ordinance defines a general restaurant as an establishment engaged in the preparation of food and beverages containing more than 2,000 gross square feet and characterized primarily by table service to customers in non-disposable containers. General restaurants are permitted by right in the C-2 district. Building code requirements relative to the Americans with Disabilities Act could necessitate modifications to the existing building, Stonnwater management regulations will apply to any changes to the site's exterior, Minimum Standard (MS-19) of the Virginia Erosion & Sediment Control regulation provides for the protection of properties and waterways downstream from developing sites, Practices for erosion and sedimentation in the county shall exceed the standard by requiring more stringent stonnwater management criteria per ordinance 12390-7. VDOT approval for a commercial entrance and Roanoke County site development review will be required. 2. ANALYSIS OF EXISTING CONDITIONS Background - The subject parcel was originally rezoned for restaurant use (the Bear Trap Inn) in 1983. A variety of general restaurants have operated from the site in the past 23 years. From the beginning, parking has been an issue. A shared parking agreement with adjoining property owner(s) to the west has been in effect during most of the periods ofrestaurant operation. Without utilizing parking spaces available from the adjacent parcel under this agreement, adequate parking for the approximately 110 customers for whom seating is available (excluding the second floor) has simply not been found. The structure contains 4,352 heated square feet and was originally constructed in 1925 per county records. Additions have occurred since that time. Prior to 1983, the subject lot was zoned B-1 Business, TopographyNegetation - This comer parcel is generally flat and covered by building and pavement other than a very limited quantity of grass yard in the extreme northeast portion of the site and the R-l zoned grass covered .241 acre south of the restaurant building. Limited deciduous and evergreen vegetation and a six-foot high screen fence parallel the R-l - C-2 zoning boundary bisecting this tract. Surrounding Neighborhood - East of the subject property stands a vacant C-2 zoned structure and a R-l zoned single family home, R-l zoned single family residences are found south of the site, C-2 zoned general offices stand to the west and a variety of C-2 zoned commercial operations exist north across Brambleton A venue, 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout! Architecture - No exterior alterations are planned for the building. The applicant has stated that new business on the property will begin as a restaurant, although a change in use could occur pending the possible future sale of the property. The concept plan indicates a proposed gravel parking area on ,241 acre of the parcel (the existing R-l area) in addition to the existing asphalt lot adjoining the building (the C-2 Conditional portion of property). No signage is proposed for the gravel parking area, Maximum site signage could approximate 300 square feet based on total C-2 road frontage for the two streets combined at the ordinance allowance of 1,5 square feet of signage per frontage foot. No exterior lighting is specified. The petitioner has shown a willingness to install only security lighting in the rear ,241 acre portion of the site, The ordinance permits light intensity of 0,5 footcandle at adjoining streets and residential properties- all lighting fixtures to be designed, located and arranged so as to not direct glare on adjacent streets and residences. 2 Access/Traffic Circulation - The concept plan provides for an "entrance only" access point from Brambleton Avenue with one-way traffic flow southward and angled restriping of parking spaces on existing asphalt immediately west of the building. The one-way vehicular flow continues into the proposed new parking area where 19 additional parking spaces are shown. The ordinance requires hard-surfacing of more than 15 or more spaces (Section 30-91-6) and a number of spaces and an aisle planned near the Custis Avenue right-of-way encroach into the required street-side planting strip per Section 30-92-6(B)1. The proposed one-way flow ends with a full service "enter/exit" access point with ground markings and "left turn only" directional sign at Custis A venue. Indicated at this access point is six-inch high MC-l curbing per VDOT standards. Both the Zoning Administrator and Transportation Engineering Manager have emphasized the need for written proof of access easement(s) and shared parking between the subject parcel owner and the owner of tax map number 77.13 -0 1-03 adjoining on the west. VDOT data indicates 2003 Annual Average Daily Traffic at 340 vehicle trips on Custis Avenue and 2004 Brambleton Avenue AADT at 15,000 vehicle trips. A "high-turnover sit-down restaurant" as labeled by the IrE Trip Generation Manual can generate approximately 50 trips per PM peak hour for a building of this size (4,352 heated square feet and seating capacity of approximately 110) and in excess of 500 total trips per day based on the subject building's gross floor area. Caution is encouraged when applying these statistics due to limited sample size and not all establisrunents will exhibit a full range of characteristics specified in the manual. Screening & Buffering - The proposed gravel parking area is eligible for a buffer yard reduction from 30 feet to approximately 18 feet per Section 30-92-3(E) which allows a maximum 15 percent of a site proposed for development to be maintained as buffer area. This section also requires additional landscaping and/or screening elsewhere on the property. Such vegetation should be installed in the front yard beside the building just outside the Brambleton Avenue and Custis Avenue rights-of-way. Within the rear .241 acre, a six-foot high screening fence, large deciduous trees and evergreen shrubs are proposed. The street-side planting strip shown south of the Custis Avenue access must be widened to minimum lO feet per Section 30-92-6(B)1 and 2, Stormwater Management - In consideration of pre- and post- development site conditions, the developer shall not increase runoff and shall submit supporting calculations based on county standards. The petitioner's engineer has stated that stormwater management will be achieved by underground storage methods. Also, please see stormwater management comments under Applicable Regulations on page 2. Neighborhood Meeting - Citizens met with the applicant, engineer and county representatives on April 5, 2006. Key topics discussed were drainage in the immediate area, on- and off-site traffic, restaurant seating capacity, screening and buffering, potential exterior lighting installation in the existing R-l (rear .241 acre) area and the shared parking agreement with the adjoining property owner to the west. Fire & RescuelUtilities - Emergency vehicle travel time is within acceptable limits with Cave Spring Fire & Rescue squads as the primary response units, Public utilities are in place, Fire & Rescue staff have noted previously that two additional fire prevention inspections will occur annually at county business locations, 3 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The developed (existing C-2 Conditional) portion of this parcel is designated Transition by the 2005 Community Plan and the rear ,241 acre portion is designated Neighborhood Conservation. Transition policy encourages the orderly development of highway frontage parcels with a high degree of architecturally and environmentally sensitive site design for office, institutional, higher density residential, park and small-scale retail uses while serving as buffers between highways and adjacent lower intensity land uses. Neighborhood Conservation (adjoining on the southeast and southwest) delineates areas where established single family residential neighborhoods are in place and conservation of the existing development pattern is encouraged. Single family neighborhoods are traditionally the most protected land uses. Past attempts to rezone the rear .241 acre have met with strong opposition. Further commercial use of this property must adhere to site design improvements, zoning ordinance requirements and recommended conditions to help insure compatibility with neighboring residential land uses. 5. STAFF CONCLUSIONS In his application for rezoning, Mr. Goldstein notes that "this request is for C-2 zoning for parking necessary to serve the existing restaurant that has existed at this location for many years. It is in conformity with Section 30-91-2 which appears to prefer that parking be located on the same lot as the structure or use. While additional parking will be sought on a shared arrangement with an adjoining property owner, approval of this request would allow a reasonable chance for the existing long-time use to continue, Properly constructed and screened, the parking might be far more desirable than a residential structure of up to 45 feet in height with a driveway entrance and paved driveway. Granting of this request would also screen adjoining residential property in a manner not required if a large home were constructed on this site. Granting of this request would permit continued use of an attractive structure, originally a house with minimal commercial appearance." As stated in the Executive Summary, the project could return as a viable business and not negatively impact nearby residents if sufficient protective measures are taken to insure that compatibility is achieved with residential uses in the immediate area. If the Planning Commission is in support of this request, it is strongly recommended that all suggested/proffered conditions listed on Page 1 be attached, CASE NUMBER: PREPARED BY: HEARING DATES: 14 - 5/2006 Timothy Beard PC: 5/2/2006 BOS: 5/23/2006 4 MAY-17-2006 11:43 MARRIOTT'S CUSTOM HOUSE 517 3105301 P.02/02 Proffered CoaditioDS .. Lawrence A. Goldstein Tax Map 77.13-01-01 3604 BramblctoD Avenue 1. The Brambleton Avenue azcess shall display an (Center only" sign in addition to pavement markings. The Custis Avenue access shall display "Jeft turn only" signage, pavement markings and a raised median prohibiting right turns exiting the site contingent upon VDOT review and approval. 2. Total site signage shall not exceed 250 square feet excluding directional signs and not more than one freestanding sign shall be pennitted. 3. Any new exterior lighting to be installed shall be of a bollard / pathway design approximately three feet in height per "Moldcast" or similar specification, 4. Front yard plantings along the building's north and east sides shall be installed per ordinance Section 30..92-6(B)2. 5. No outdoor seating or dining shall be pennitt.ed. ~~~~ Lawrence A. Goldstein. Property Owner and Petitioner May 16, 2006 iQiHL F,El2 Tr""l""rr\1 I'l I""i....... PcOleCOLQ~9 County of Roanoke Community Development Planning & Zoning For Staff Use Only Date received: Received by: o PCIBZA date: 5204 Bernard Drive POBox 29800 Roanoke, VA 2401&-0798 (540) 772-206& FAX (540) 776-7155 Case Number Check type ofapplicatioD filed (check all that apply) iRJ:,WnIDg 0 Special Use o Variance o Waiver Applicants name/address whip \....J.-....~~~'--';:.. t'--..... ~t::::."""~~"';;;:-~~~ s,\-:::, ~ C::,"f.... ~'\..~':t.... ~~. ~~~~~\'-~ -~". ~~~\~ Phone: Work: Cell #: Fax No.: S'~~ \\~-~\~ S'\~, ~\,..,~ ~~~~ 'S"\~ \\~-~\\~ Owner's name/address wlzip . Sl'>-...'\\.. ~ p..",<:-7 ~~ ~ ~ Phone #: Fax No. #: Property LocatioD. ?:L:.~'0.... ~,,,",,~~"<:--', ~~ ,,~~. Magisterial District: '- ~~ s.~~~ \:........ Community Planning area: ~~ ~ S'- \;-:.~'-S- Existing Zoning: ~ - \ Existing Land Use: \\ ,,,..,:_~~, Tax Map No.: (J"1\... \....:> ~ \ _' \ Proposed Zoning: t ~ Proposed Land Use: Does the parcel meet the minimum lot area, width. and frontage requirements of the requested district? Yes 0 No 0 IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the'm.inimum criteria fOT the requested Use Type? Yes 0 ND 0 IF NO, A V ARlANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? V ariance/W aiver of Section( s) of the Roanoke County Ordinance in order to: Is theapplicatiDn complete? Please checkifenclosed. APPLICATION WILL NOT BE ACCEPTED nr ANY OF THESE ITE ARE MISSING OR INCOMPLETE. FJsrw V FJS/W V PJsrw V Ei=j Consultation 8 1/2" X 11" concept plan EE Application fee Application Metes and bounds description Proffers, if applicable Justification Water and sewer application Adjoining property Q"inerS r hereby certify that r am either the owner of the property or the owner's agent Dr contract purchaser and am acting with the knowledge, consent oftbe ovmer. ~~..' ... Owner's Signature '~n:JS:Jl pUB ~.rg pUE UO!l'i:~13~1fS){n:d 'slom.ps 'sp1l0I 'lgMdSfl:;l1~M. ilIT!pnpO)" 'SdP!lp'E] pue S~3!AldS 3!{qnd uo spedW} ::lql S1? IpM. S1? 'I!dIE Z'tqprrnOilrlS dql pUB 's~gl~dold ~~Orpl: dip ']PSl! AllddOld :J'll UO i.S:Jnb;l Qql JO (S )Olld~ dq:l dq!JOS::lP ::lSB::llc! 'UE{d At!unmmOJ 4unOJ ~:J{OUllO~ :np. II! pg~ulY.) SdPHOd plIlJ Sg~ldP!nj' rel:Jrr:J~ ~np Ol smrOJU03 'l~rOld ;np MOq II!t:{dxd dS'e~\d 'g:nmmplQ ~U'fUOZ ::lLV tI! U09'2:J9}Ss-ep P}.llS}p 2u:uoz :J[qll'Jrrdd'2 grpJO Z'U!Ull!Z':Jq 'dqll8 puno] :Jsodmd dljl se IpA'. S'2 :J'JmrlT!plQ ~unoJ dJ{OUBO~ dill JO s'dsodmd dq:l Sl;Jtp.mJ lS:Jnb~l ~l{'l M.ot[ lJ!1!idxd :J$l!dl d .J\..reSS:J:JdU]! -:l~ds \EUO!=l!PPll ';Jsfl ':IN!ssod S1! ^(q'anolUq:1 S1? suo!1s::lnb ii~M.o{[o]::lqJ l:JM.SlIE dSl.':Jld ':J.fl<JPM 11l1dU'd~ pUB 't\ldJES '1p('2'dt[ :J~lqndJo SUlla). II! :J~UEq'J gtp 10] UO!re.Jg!lsnfpw? pg'JU :JI[1 :JtI]llll:J1:Jp 01 Si.s:mb:JII:M!8M 10 'l!Ull:Jd gsn j"2!:J:Jds '2lf!UOZ:Jl ,(PITJS l1!M uOlss1U1lUo:) '2lf!tIUEld gIll. ~~~~~..~.......\~~ .~ ~~~--~~~'t\ 11re'J!Iddy Applicant The Board of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider tbe following factors before a variance can be granted. Please read the factors listed below carefully and in your own words. describe how the requ~stmeets each factor. If additional space is needed, use additional sheets of paper, 1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the Zoning Ordinance. 2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as distinguished from a special priviJege or convenience) and would prohibit or unreasonably restrict the use of the property, 3, The hardship is not shared by other properties in the S,iillle zoning district or vicinity, Such hardships sbould be addressed by the Board of Supervisors as amendments to the Zoning Ordinance, 4, The variance will not be of a substantial detriment to the adj acent properties or the character of the district. A concept pIau of the proposed project must be submitted with the application, The concept plan shall graphically depict the land use change, develDpment or variance that is to be considered, Further, the plan shall address any poteutialland use Dr design issues arising from the request In such cases involving rewnings, the applicant may proffer conditions to limitthe future use and development of the property and by so doing, correct any deficiencies that may Dot be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance ofa buiJdingpermit Site plan and building permit procedures ensure compliance with State and COW1ty development regulations and may require changes to the initial wncept plan, Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations, A concept plan is required with all rezoning, special use permit, waiver and variance applications, The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request The County Planning Division staffma exem t some oftbe items or sue> est the addition of extra items, but the followin are considered rrrinirn'JlU: ALL A.PPLICANTS a.. Applicant Dame and lUllIle of development b. Date, scale and north arrow co Lot size in acres or square feet and dimensions d, Location, names of O'WDers and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. AU property lines and easements h, All buildings, existing and proposed, and dimensions, floor area and heights 1. Location, widths and Dames of all existing or platted streets or other public ways wiiliin or adjacent to the developmer; ], Dimensions and locations ofall driveways, parking spaces and loading spaces Additional ir'ljormation required for REZONING and SP EClAL USE PERMIT AP P LlCANTS k. Existing utilities (water, sewer, stonn drains) and connections at the site L Arly driveways, entrances/exits, cmb openings and crossovers Ill. Topography map in a suitable scale and contour intervals D. Approximate street grades and site distances at intersections o. Locations of all adjacent fIre hydrants p, Any proffered conditions at the site and how they are addressed q. If project is to be pbased, please show phase scheduJe I certifY that all items required in the checklist above are complete, b ~~~~>-~- Signature of applicant 3.} ~~ ()~o Date Applicant Lawrence A. Gotdstein Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. This request is for C-2 zoning for parking necessary to serve the existing restaurant that has existed at this location for many years. It is in conformity with Section 30-91-2 which appears to prefer that parking be located on the same lot as the structure or use, While additional parking will be sought on a shared arrangement with an adjoining property owner, approval of this request would allow a reasonable chance for the existing long time use to continue, Please explain how the project conforms to the general guidelines and policies in the Roanoke County Community Plan. Improvement of this site with screened parking would encourage continued use of a long term independent restaurant originally constructed as a home, It is an attractive building constructed primarily of wood,. wood shake, and natural materials that is a better blend than many newer conunercial buildings, It is likely to serve in part the residential community in a harmonious manner and can be patronized by walking to it without crossing major roads. This should be particularly attractive to the community during inclement weather when residential roads may not have been cleared. Granting of this request would provide desirable employment and enlarge the tax base by continued sales tax receipts. It would also permit the continued use of up to $250,000 in restaurant equipment and major building renovation suitable to restaurant use only, Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. There would be little, if any, impact on the public services since this request is to permit parking for a use that has existed for many years, The impact on the surrounding area would be to encourage a continued use that has served the neighborhood for many years. Properly constructed and screened, the parking might be far more desirable than a residential structure of up to 45 feet in height with a driveway entrance and paved driveway. Granting of this request would also screen adjoining residential property in a manner not required if a large home were constructed on this site. Granting this request would permit continued use of an attractive structure, originally a house with minimal commercial appearance. Applicant Lawrence A. Goldstein 1, The screened parking with minimal lighting would provide an attractive transition between the commercial and residential segments ofthe community, Ifbuilt of crushed stone, it would probably have less water run off than caused by residential development at the site. While the existing commercial building is not historic, it is older and more attractive and should be preserved, Granting of this request would indicate an attempt to acconunodate a very large investment in the building and equipment that has already been made and evidences an attempt to encourage furtber economic development. 2. The denial oftms request would probably require that the restaurant use of the building be discontinued and result in approximately $250,000 of investment in restaurant equipment and improvements suitable to restaurant use only to be abandoned or sold for pennies on the dollar. It would extinguish a very long term use that benefited the cOIIUnunity and possibly lead to the demolition of an established and attractive building, 3. The hardship is not shared by other property owners in this zoning district or vicinity and is unique to the property for which this change is sought. 4, The applicant, although personally self-interested, believes that the change will not be detrimental to adjacent properties or the character of the district. While adjoining property owners may enjoy the status quo, the lot for which this request is sought must be economically developed, Granting this request assures attractive, low level and controlled development with less obstruction than a large residence. It also permits continued use of an attractive building and reduces the uncertainty of a totally new development of the presently zoned commercial site, Community Development Planning & Zoning Division NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET W AlVER, OR SPECIAL USE PER1vfIT PETITION PLANN1NG COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver or Special Use Permit petition ifnew or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a 'Written memorandum by planning staff to the Planning Commission. The Pla.nnmg Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver, Public Street Waiver, or Special Use Pennit petition if the County Traffic Engineer or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note: a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning COrrun1ssion, If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public bearing date. L,~ ~~"-~ ~. r:::r-.~,-~~"",,-~ ~ ~~. Name of Petition ~~~ Petitioner's Signature '~\~:At)~ Date Printed On 03130J2006...s~fLZER -.rf>. CCO.UC, ~I , PG r '05 9]' 26 15GB ~ ..... ~~~ ~ ~;g cr; --1 0 ca t--< ~ ;:;s ~ > -<>-<. t:C w ~ .~o ~ 0 Z >-< t:: ~ ~ ~o cG ~ -< ::c l~~1-I4)Z: 2\!}t1516468 TAX MAP NOS. 077.13-1-1 and 077.13-1-2 THIS DEED, made and entered into this the 8th day of September, 2005, by and between FEN AI CHEN, Grantor; and LAWRENCE A. GOLDSTEIN, Grantee, W IIN E.s.S.gIH THAT FOR AND IN CONSIDERATION ofthesumofTENDOLLARS ($10,00) cash and other good and valuable considerations paid by the Grantee unto the Grantor, receipt wbereofis hereby acknowledged, the said Grantor does hereby BARGAm, SELL, GRANT, andCONVEY,withGENERA.L WARRANTY and ENGLISH COVENANTS OF TITLE, unto the Grantee, all of that certain lot or parcel of land, with all the appurtenances thereunto belonging, lying and being in the COUNTY OF ROANOKE, VlRGlNIA, and more particularly described as foHows, to-wit: PARCEL ONE All ofa certain 0.2410 acre tract, being a portion of former Lots 22, 23 and 24, Block 3, Section 1, Mount Vernon Heights, which tract is to be combined with ---- a 0.3 20 acre tract to fonn new Lot I-A containin g 0.5 610 acre, all as shown on survey dated December 27, 1989, showing the resubdivisioD of Lots 22, 23,24 and 1, Block 3, Section 1, Mount Vernon Heights, prepared by Balzer and Associates, Inc., of record in the Clerk's Office of the Circuit Court of the County of Roanoke, Virginia, in Plat Book )2, pag~_ll:l. . ,~ PARCEL TWO BEGINNIN'G at an iron pin on the southerly side of Custis Avenue, SWat (erroneously shown as at; on deed recorded in deed referred to hereinbelow) the division line of Lots 1 and 24, Block 3, according to the Map of Survey '# I, Mount Vemon Heights, of record in the Clerk's Office of the Circuit Court of the County of Roanoke, Virginia, in Plat Boo~ 2, Page 67; thence leaving Custis Avenue, SW, S. 58" 00' W. 100.00 feet to an iron pin; thence N. 32" DO' W. 190,00 feet to an iron pin on the southerly side ofBrambleton A venue, SW (formerly Mount Vernon Drive); thence along the southerly side ofBrambleton A venue, SW, N. 58" 00' E. 75.0 feet to a point; thence S. 77" DO' E. 35.36 feet to an iron pin on the southerly side of Custis A venue, SW; thence along the southerly side of Custis Avenue, SW, S, 32' 00' E. 165.00 feet to the place of ~.,~onovm006B:t: 'lQ SEP a> 15:~ ~ f-, ~' -< U ~.... ~ -< z ~..J5 ~E-<~ -<.... > -<><. ::r:: u.l J1.l .~~ 1-40Z ~ ~-< D:: -< 0 p:: 0::. <( ::r: I I; BEGINNING, and being 6e major portion of Lot 1 and 25' of Lot 2, Block 3, according to the Map of Survey # I, Mount Veroon Heights, of record as aforesaid, and as shown on survey made for Carl B. Flora, C. Cecil Flora and R. S. Thompson, Jr., by T. P. Parker & Son, Engineers and Surveyors, dated July] 2, 1977, of record in the aforesaid Cerk's Office in Deed Book 1085, page 175. i Ii Both of the above parcels being the same property conveyed unto the Grantor by Deed from Feng Chen dated December 10, 1999, and recoreec. in tbe aforesaid Clerk's Office in Deed Book 1644, Page 1347. nrrs CONVEYANCE is made subject to all effective easements, restrictions and conditions affecting the property herein conveyed. WITNESS THE FOLLOWING SIGl\ A TIf3.E AND SEAL: 4-N\, FEN AI C': -ffi~\l r (~ ) (SEAL) CAA, COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE, TO-WIT: The foregoing instnunent was acknowledged before me this d2 day of September, 2005, by FEN AI CHEN. JJ!lu' {l )oW?, NOTARY PU3LIC My commission expires: cfl1Att30, ;)oCf/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 23,2006 ORDINANCE TO REZONE 0.241 ACRES FROM R-1, LOW DENSITY RESIDENTIAL DISTRICT, TO C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS AND TO REZONE APPROXIMATELY 0.44 ACRES FROM C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS TO C-2C, GENERAL COMMERCIAL DISTRICT WITH CONDITIONS, LOCATED AT 3604 BRAMBLETON AVENUE (TAX MAP NOS. 77.13-1-1 AND 77.13-1-2), CAVE SPRING MAGISTERIAL DISTRICT, UPON THE APPLICATION OF LAWRENCE A. GOLDSTEIN WHEREAS, the first reading of this ordinance was held on April 25, 2006, and the second reading and public hearing were held May 23, 2006; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 2,2006; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.241 acres, as described herein, and located at 3604 Brambleton Avenue (Tax Map Number 77.13-1-1) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-2C, General Commercial District with conditions. 2. That the zoning classification of a certain tract of real estate containing 0.44 acres, as described herein, and located at 3604 Brambleton Avenue (Tax Map Number 77.13-1-2) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District with conditions, to the zoning 1 classification of C-2C. General Commercial District with conditions. The following conditions placed on this property in 1983 are hereby removed: (1) Entrance only off Brambleton Avenue, Exist only on Custis with appropriate marking. (2) Zoned for use as a restaurant - if operation ceases, zoning is to revert to B-1. 3, That this action is taken upon the application of Lawrence A. Goldstein. 4. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The Brambleton Avenue access shall display an "enter only" sign in addition to pavement markings. The Custis Avenue access shall display "left turn only" signage, pavement markings and a raised median prohibiting right turns exiting the site contingent upon VDOT review and approval. (2) Total site signage shall not exceed 250 square feet excluding directional signs and not more than one freestanding sign shall be permitted. (3) Any new exterior lighting to be installed shall be of a bollard/pathway design approximately three feet in height per "Moldcast" or similar specification, (4) Front yard plantings along the building's north and east sides shall be installed per ordinance Section 30-92-6(B)2. (5) No outdoor seating or dining shall be permitted, 5, That said real estate is more fully described as follows: Parcel One All of a certain 0.2410 acre tract, being a portion of former Lots 22, 23 and 24, Block 3, Section 1, Mount Vernon Heights, which tract is to be combined with a 0.320 acre tract to form new Lot 1-A containing 0,5610 acre, all as 2 shown on survey dated 12/27/89, showing the resubdivision of Lots 22, 23, 24 and 1, Block 3, Section 1, Mount Vernon Heights, prepared by Balzer and Associates, Inc. of record in the Roanoke County Circuit Court Clerk's Office in Plat Book 12, page 114. Parcel Two Beginning at an iron pin on the southerly side of Custis Avenue at the division line of Lots 1 and 24, Block 3, according to the Map of Survey #1, Mount Vernon Heights, of record in the above mentioned Clerk's Office in Plat Book 2, page 67; thence leaving Custis Avenue, SW, S 580 00' W 100.00 feet to an iron pin; thence N 320 00' W 190.00 feet to an iron pin on the southerly side of Brambleton Avenue, SW; thence along the southerly side of Brambleton Avenue N 580 00' E 75.0 feet to a point; thence S 7r 00' E 35.36 feet to an iron pin on the southerly side of Custis Avenue; thence along the southerly side of Custis Avenue S 320 00' E 165.00 feet to the place of beginning, and being the major portion of Lot 1 and 25' of Lot 2, Block 3, according to the Map of Survey #1, Mount Vernon Heights, of record as aforesaid. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3 I ) I I I \ Q ~'~"_"\._I~_ ....-1, , z o f- <t 2 0::: o LL Z w t:: (/) ~I;I! 'ilNIOl::ll^ . A.l.Nooa 3>40N'iOI::l I ~ ~ 0 ~~~~ i DNli::IdS 3^ '0'0 ~ :; 0, IIII q!. r , ~ ~~ ~ '" ! Ii. . '~f tlh ",I NVld .ld3:::>NO:::> :.:; ... -, 0 0 !i~ : . ~in hl~ HI illl Illll ~ z ~ Ill! AH::J3dOt:Jd NI3.LSOlO8 0 ~ JG " ~~ ~~!E III I 1 h ~ mO <in: . r) ,,-......\ ,../1, ....-_?,,- '\,., , ~ .r" .... _..i\,,__J'\..~_.\_ " ~,,- , ,_~ " ...._...../......A.." ~,. \ \ I }".'" .1 '" 5- -, p'.i ',;>), k t"._, "L _ J; .r ~"..! --0;, ri"-+~/~--"\/- t " ~_. 1-,,;' D ,- ,.......~ \~ w > <( Z o ..... W ...J m ~ <( '" co ... <:> '" '" Z wO tn(3v go:::;; 00'" O...J'" w <{G::~ w x . 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"' "" ?- ,.~ . . -, ~ .. OJ '" OJ ;: ~ . '" '" ~; ~:i ill o o N -L l) .... CIl 2 OJ N a5 II) 4- o Ln I/J ,~ ro ::l 0- l!) .r:. l) c ,,- c l!) E 0- o l!) > l!) o .-E"' c ::l E E o o 4- o ,~"', ',,', "",,"'" .;",,-' .'f~ ' " J- EI'" - c l!) .5 .... CIl 0- l!) o :::- c :J o o l!) ~ o c CIl o r::r: C2 NtHTlber: 77,13-1-1, 77,13.1-2 District: Cave Area: 681 Acres Marc/; 30, 2006