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HomeMy WebLinkAbout1/5/1983 - Special \ '-. ......- " <, ,. --,- I I I 1-5-83 "'1 t_ . Board of Supervisors Community Room Roanoke County Administration Center Roanoke, Virginia Janua ry 5, 1983 The Board of Supervisors of Roanoke County, Virginia, met this day in open session in the Community Room of the Roanoke County Administration Center at 3738 Brambleton Avenue, Roanoke, Virginia, this being the Organizational Meeting for 1983. MEMBERS PRESENT: Chairman Athena E. Burton and Supervisors May W. Johnson Gary J. Minter, Robert E. Myers, and Harry C. Nickens MEMBERS ABSENT: None IN RE: CALL TO ORDER Chairman Athena E. Burton called the Organizational Meeting to order at 10:05 a.m. pursuant to the Virginia Code and legal notice (filed with the minutes of this meeting). IN RE: OPEN I r;G CEREt10~J I ES Invocation was offered by the Superintendent of Fiscal Management, John C. Chambl iss. The Pledge of Allegiance was recited by all present. IN RE: RULES OF ORDER On Motion of Supervisor Minter and a unanimous voice vote, Roberts Rules of Order was adopted as the Board's authoritative statement of parlia'. mentary law and the basic guide to fair and orderly procedure in meeti~gs; however, that no second to motions be required. IN RE: TERt1S OF OFF I CE On motion of Supervisor Johnson and a unanimous voice vote, the term of office for Chairman and Vice Chairman of the Board was established as a one-year term. - 1-5-83 ,4 ~i 1 .. . . . .n . . .. ... .~......"w_. ~.__.__._ ~-- IN RE: NOMINATIONS FOR CHAIRMAN Supervisor Minter nominated May W. Johnson for the position of County Board Chairman for 1983. On motion of Supervisor Minter and a unanimous roll call vote, the I nominations for Chairman were closed, and there being but one candidate for Chairman, on rol I call vote, May W. Johnson was duly elected Chairman for 1983. IN RE: NOMINATIONS FOR VICE CHAIRMAN Former Chairman Athena E. Burton relinquished the gavel to newly elected Chairman May W. Johnson who called for nominations for position of Vice Chairman of the Board for 1983. Supervisor Nickens was nominated for position as Vice Chairman by Supervisor Minter. On motion of Supervisor Burton and a unanimous roll call vote, the nominations for Vice Chairman were closed, and there being but one candidate I for Vice Chairman, on rol I call vote, Harry C. Nickens was duly elected Vice Chairman for 1983. IN RE: RESOLUTION OF ORGANIZATION Supervisor Myers moved to adopt the prepared resolution. Supervisor Burton offered a substitute motion that the prepared resolution be amended to provide that an executive session be held as the first order of business on any meeting date. After further discussion, Supervisor Burton withdrew her substitute motion and upon a unanimous roll call vote the prepared resolution was adopted as follows: RESOLUTION NO. 83-1 ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 1983, ADOPTING RULES OF PROCEDURE FOR SUCH MEETINGS, AND ESTABLISHING AN ORDER AND METHOD OF VOTING ON ROLL CALL VOTES I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: I. That for calendar year 1983 the regular meetings of the Board of Supervisors of Roanoke County shall be held on the second Tuesday and the fourth Tuesday of each month at the Roanoke County Administration 1-5-83 ..{\ "~l {~, ,'''\'"'- Center (Community Room) on Brambleton Avenue, S.W., Roanoke County, Virginia, commencing at 3:00 o'clock p.m. of each such day; provided, however, no matter set for publ ic hearing or otherwise of general I publ ic interest shall be heard and finally disposed of prior to 7:00 o'clock p.m. on any such meeting date; and provided further, nothing herein contained shall be deemed to prevent the Board from cancelling any meetings herein establ ished and set in excess of one (1) meeting per calendar month; and 2. That the rules of procedure for the conduct of all Board meetings shall be Roberts Rules of Order; provided however, a motion duly made by a member of the Board shall not require a second in order to be considered by the Board; and 3. That the voting procedure of the Board shall continue to be by roll call vote viva voce, as made and provided by law in rotating order from meeting to meeting as heretofore establ ished; provided however, the I Chairman shall at all times cast the last vote upon any such roll call. IN RE: OPERATIONAL PROCEDURES Supervisor Burton moved that part of the procedure of future meetings be as follows: (1) consideration of executive session items become the first order of business at each meeting, (2) that the Board adopt a rule of order that would limit consideration of new matters prior to 10:30 p.m., and (3) that the Board adjourn at 11 :00 p.m. to reconvene if necessary to continue the agenda. After some discussion Supervisor Minter made a substitute motion that an adjournment time of 11 :00 p.m. be established by the Board unless a majority vote of the Board extended the meeting; said vote to be taken and recorded prior to the 11 :00 p.m. adjournment time. I Motion was adopted by a unanimous voice vote. Supervisor Burton moved that the County Administrator be directed to schedule an executive session as the first order of business at each meeting. Motion was adopted by a unanimous voice vote. 1-5-83 483 .><". '" ". ><, ''0'' ><. . .' .. , , ...", .><. ... . ,><... .. >< "" ...... ..."... ~.." . " . .. , , .... .. ..".. _, .. ........ ........ _....u___ IN RE: PRESENTATION TO ATHENA E. BURTON Chairman Johnson presented a plaque of the County Seal to retiring Chairman Athena E. Burton and expressed appreciation on behalf of the members and citizens of Roanoke County for providing good leadership in the County I government. Supervisor Burton in turn expressed her appreciation for the thoughtfulness of the award and thanked the members and staff for their cooperation and assistance during the past year. IN RE: GROUNDBREAKING CEREMONY - ROANOKE COUNTY COURTHOUSE SITE Chairman Johnson invited al I present to attend the groundbreaking ceremony to commence at 10:45 a.m. at the site of the new Roanoke County Courthouse in Salem, Virginia. IN RE: ADJOURNMENT At 10:45 a.m. on motion of Supervisor Minter and a unanimous voice I vote, the Board adjourned this meeting. J;J~ I