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HomeMy WebLinkAbout4/12/1983 - Regular I I I 4-12-83 l'><" 1"'1 .) ~) . ( . .. Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S. W. Roanoke, Virginia 24015 April 12, 1983 The Board of Supervisors of Roanoke County, Virginia, met this day in open session at the Roanoke County Administration Center, Roanoke, Virginia, this being the second Tuesday and the first regular meeting of the month of April, 1983. IN RE: CALL TO ORDER At 3:15 p.m. Vice Chairman Harry C. Nickens called the meeting to order. The roll call was taken: MEMBERS PRESENT: Vice Chairman Harry C. Nickens, Supervisors Athena E. Burton, Gary J. Minter, and Robert E. Myers MEMBERS ABSENT: Chairman May W. Johnson IN RE: EXECUTIVE SESSION Vice Chairman Nickens entertained a motion to go into Executive Session pursuant to the Code of Virginia, Section 2.1-344(a), (1), (2), and (6) to discuss personnel, real estate, and legal matters. The motion was made by Supervisor Minter and carried by a unanimous voice vote. IN RE: WORK SESSION At 4:40 p.m. Supervisor Burton moved to return to open session and the motion carried by a unanimous voice vote. Work Session - Machinery and Tool/Appraisals Commissioner of Revenue, Wayne Compton stated that the County needs to secure the services of professional CP A and Accounting firms to review the values of machinery and tools which have been submitted by approximately thirty-five County firms. He cited that based on the continuation of the current $3 per $100 of assessed valuation that the current $20,000,000 growth in machinery and tools for 1982 in Roanoke County has increased the assessment $2,000,000. Phyllis Gardner pointed out the need for obtaining the services of more than one accounting firm in order to eliminate conflicts of interest for these firms. Supervisor Minter moved to authorize Wayne Compton to obtain 57l 1 4-12-83 < << , <, proposals to be brought back before the Board, and the motion carried by a unanimous voice vote. Work Session - Bus Routes and Resolution In order to provide public transportation services to an expanded area of Roanoke County, an agreement is to be made with the Greater Roanoke Transit Company and/or the City of Roanoke. Supervisor Burton moved to approve the routes as established in the contract and to establish a rate of $.75 per trip for a 90-day trial period. After further discussion Supervisor Burton withdrew the previous motion and moved the prepared resolution with the addition of a rate of $.75 per trip be adopted. RESOLUTION NO. 83-55 AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO AN AGREEMENT ON BEHALF OF THE COUNTY OF ROANOKE WITH THE CITY OF ROANOKE TO PROVIDE CERTAIN BUS SERVICE WITHIN THE COUNTY UPON CERTAIN TERMS AND CONDITIONS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator be, and hereby is, authorized and directed to execute a certain agreement on behalf of the County of Roanoke with the Greater Roanoke Transit Company and/or the City of Roanoke, upon form approved by the County Attorney, to provide bus transportation into Roanoke County pursuant to authorization contained in Section 15.1-526.2 of the 1950 Code of Virginia, as amended; and 2. That the agreement for extension of such service shall specifically contain provision indemnifying and saving harmless the County of Roanoke, its officers and employees from any and all liability occasioned on account of such operation and service in Roanoke County and shall further contain provision waiving any and all claims for any contribution from Roanoke County relating to operation and provision of such service into Roanoke County; and 3. That the single trip fare for utilization of bus service extended into Roanoke County pursuant to the aforesaid agreement shall be at the rate of seventy- five cents (75</!); and 4. That an attested copy of this resolution be forthwith forwarded to the Clerk of the City Council of the City Council of the City of Roanoke. , I I I 4-12-83 'JA" 1""'/ ,..... t> Ii ;:,:: , I Adopted by the following roll call vote: A YES: Supervisors Minter, Burton, Nickens, Myers NAYS: None ABSENT: Supervisor Johnson Work Session - Building and Zoning Fees Superintendent of the Department of Development, Timothy W. Gubala, presented the details of Phase I by indicating that a study is being made comparing Roanoke County with other counties of similar growth rate regarding building and zoning fees. The overall concept will be to propose new fee schedules for building and zoning inspections; and as soon as all the information is compiled, a report will be presented to the Board sometime in May. I Work Session - Regulation of Outdoor Amusements Timothy W. Gubala stated that in order to shorten the review process and save staff time, that the "Amusements Section" of the County Code be revised to provide that outdoor amusements meet specific requirements. After discussion concerning the minimum age for attendance at outdoor amusements, the County Attorney advised that this is a valid reason for concern since there may be some County liability involved. Since there were several items that needed to be clarified, this will be brought back before the Board. IN RE: RECESS Vice Chairman Nickens called for a recess at 5:40 p.m. until 7:00 p.m. IN RE: CALL TO ORDER - REGULAR SESSION At 7:00 p.m. Vice Chairman Nickens called the regular meeting to order. The Roll call was taken. I MEMBERS PRESENT: Vice Chairman Harry C. Nickens, Supervisors Athena E. Burton, Gary J. Minter, Robert E. Myers MEMBERS ABSENT: Chairman May W. Johnson IN RE: OPENING CEREMONIES Reverend Robert L. Wayne, of Lynn Haven Baptist Church, offered the invocation. The pledge of Allegiance was recited by all present. t> 7 ~) 4-12-83 c IN RE: CONSENT AGENDA Supervisor Burton moved for the following prepared resolution: RESOLUTION NO. 83-56 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM B - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for April 12, 1983, designated as Item B - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated as Items 1 through 13, inclusive, as follows: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 2. That Treasurer's Report for February, 1983. Raffle Permit - Cave Spring American Little League - Fee Paid Bingo and Raffle Permit - Roanoke Moose Lodge No. 284 - Fee Paid Letter dated March 18, 1983, from Virginia Soil and Water Conservation Commission regarding soil survey. Copy of Roanoke City Ordinance No. 26387 rezoning a certain tract of land between Ogden Road and Colonial A venue. Thank you card from Virginia's Junior Miss, Vicki Lyn Hicks Approval of Board Minutes from meetings of March 8 and March 22, 1983 Report and Appropriation Resolution - Receipt of check from Junior Women's Club of Vinton to Recreation Department - $774.00 Report and Appropriation Resolution - Heating Fuels Report and Appropriation Resolution - Department of Buildings and Grounds - Repairs to Vehicles Report and Resolution - Diesel Generator Cash Disbursements - March 1983 Financial Statements for period ending February 28, 1983 the Clerk to the Board is hereby authorized and directed, where required by law, to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Adopted by the following roll call vote: A YES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson CC - . I I I 4-12-83 57 it " , , . ' RESOLUTION NUMBER 83-56.a On motion made by Supervisor Minter, the General Appropriation Resolution I of Roanoke County, Virginia, adopted June 22, 1982 be, and is the same hereby amended as follows to become effective April 12, 1983: DESCRIPTION ACCOUNT NUMBER Class: Fund: Dept: Object: Expenditures General Operating Parks &: Recreation Recreation Equipment and Supplies 03-6-07100-54120 INCREASE (DECREASE) $ 774 Class: Object: Revenues Contributions 03-5-16130-00000 $ 774 Adopted by the following recorded vote: AYES: Supervisors Minter, Burton, Nickens, Myers NAYS: None ABSENT: Supervisor Johnson I RESOLUTION NUMBER 83-56.b On motion made by Supervisor Minter, the General Appropriation Resolution of Roanoke County, Virginia, adopted June 22, 1982, be and is the same hereby amended as follows to become effective April 12, 1983: DESCRIPTION ACCOUNT NUMBER INCREASE (DECREASE) I Class: Expendi t ures Fund: General Operating Dept: Fire Object: Motor Vehicle Replacement 03-6-03201-70051 Object: Heating Fuel 03-6-03201-51020 Dept: Rescue Squad Object: Heating Fuel 03-6-03203-51020 Object: Unappropriated Balance 03-6-99999-99999 ($6,000) $6,000 $4,000 ($4,000) Adopted by the following recorded vote: A YES: Supervisors Minter, Burton, Nickens and Myers NA YS: None ABSENT: Supervisor Johnson 1- 575 4-12-83 " . RESOLUTION NUMBER 83-56.c On motion made by Supervisor Minter, the General Appropriation Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is the same hereby amended as follows to become effective April 12, 1983: DESCRIPTION ACCOUNT NUMBER INCREASE (DECREASE) I Class: Fund: Dept: Expenditures General Operating Maintenance of Buildings and Grounds Tires, Tubes, Parts 03-6-04302-54080 $3,000 ($3,000) Object: Object: Unappropriated Balance 03-6-99999-99999 Adopted by the following recorded vote: A YES: Supervisors Minter, Burton, Nickens, and Myers NA YS: None ABSENT: Supervisor Johnson RESOLUTION NO. 83-56.d ACCEPTING A BID MADE TO THE COUNTY OF ROANOKE TO FURNISH AN EMERGENCY, BACK-UP DIESEL GENERATOR SET FOR USE AT THE LITTLE BRUSHY MOUNTAIN COMMUNICATION SITE I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Lloyd Electric Company in the amount of $6,900.00 being the most responsive and responsible bid to furnish an emergency, back-up diesel generator set for the Little Brushy Mountain Communication site, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, the bidder's proposals, and the provisions of this resolution, be, and the same hereby is, ACCEPTED; and 2. That the County Administrator is hereby authorized and directed to enter into a contract upon a form approved by the County Attorney for this purchase; and 3. That all other bids for this service are hereby rejected and the County I Clerk is directed to so notify such bidders and express the County's appreciation for the submission of their bids. I I I 4-12-83 576 " " " Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens, and Myers NAYS: None ABSENT: Supervisor Johnson IN RE: PUBLIC HEARINGS PETITION OF WILLIAM HENRY AND ZONA HODGE TO PLACE A MOBILE HOME TO BE OCCUPIED BY WILLIAM KELVIN HODGE ON A 43-ACRE TRACT LOCATED ON THE NORTH SIDE OF STATE ROUTE 624, APPROXIMATELY TWO MILES WEST OF STATE ROUTE 311 IN THE CATAWBA MAGISTERIAL DISTRICT. APPROVED There being no one present for or in opposition to the petition, it was granted on motion by Supervisor Myers and a unanimous voice vote. PETITION OF ALVIN L. HENDERSON TO PLACE A MOBILE HOME ON A 1.02 ACRE TRACT LOCATED ON THE EAST SIDE OF STATE ROUTE 311, APPROXIMATELY 200 FEET SOUTH OF STATE ROUTE 911 IN THE CATAWBA MAGISTERIAL DISTRICT. APPROVED There being no one present for or in opposition to the petition, it was granted on motion by Supervisor Myers and a unanimous voice vote. PETITION OF L & H CO. (Tom and Carol Lachowicz) REQUESTING REZONING FROM AGRICULTURAL A-1 TO INDUSTRIAL M-2 OF A TRACT CONTAINING 4.65 ACRES AND LOCATED ON ROUTE 221-S ON THE SIDE OF BENT MOUNTAIN, APPROXIMATELY EIGHT MILES FROM CAVE SPRING IN THE WINDSOR HILLS MAGISTERIAL DISTRICT. PROPERTY TO HAVE STORAGE AREA FOR CONTRACTOR'S EQUIPMENT. APPROVED Since no one was present to represent the petitioner and there was no opposition, the following Final Order, with Proffered Conditions was adopted on motion by Supervisor Burton. FINAL ORDER NOW, THEREFORE, BE IT ORDERED that the aforementioned tract of land, more particularly described below, be rezoned from Agricultural District A-1 to Industrial District M-2. BEGINNING at an iron pin on the southerly side of U.S. Route 221, corner to C. C. Craighead property (Deed Book 403, Page 177), and being the northwesterly corner of the property previously conveyed to L & H 5 yet ~7 '. 4-12-83 . Company; thence with the southerly side of U. S. Route 221 along the arc of a circle to the left, whose radius is 384.26 feet, whose chord is N. 830 47' 57" E. 100.07 feet, an arc distance of 100.38 feet to a point; thence still with Route 221, N. .760 18' 53" E. 325.90 feet to a point; thence along the arc of a circle to the right, whose radius is 334.26 feet, whose chord is N. 840 25' 55" E. 93.68 feet, an arc distance of 94.71 feet to a point; thence with the line of another tract owned by L & H Company (Deed Book 1160, Page 218), S. 170 07' 30" W. passing an old iron on line at 6.74 feet, in all 595.58 feet to an old iron; thence still with the line of L & H Company, N. 650 12' 31" W. 250.13 feet to a point; thence N. 620 12' 31" W. 199.37 feet to an iron pin set 2 feet north of a fence post on line of Craighead property; thence with the line of Craighead property, N. 90 45' 33" E. 235.27 feet to a post; thence N. 340 57' 33" E. 51.45 feet to the BEGINNING and containing 4.65 acres more or less and being as shown on map made by C. E. Lacy, Jr. dated October 10, 1981. BE IT FURTHER ORDERED that a copy of this order be transmitted to the County Planner and that he be and hereby is directed to reflect that change on the official zoning maps of the County. Adopted by the following roll call vote: A YES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson PETITION OF L & H CO. (Tom and Carol Lachowicz) REQUESTING REZONING FROM AGRICULTURAL A-1 TO BUSINESS B-1 OF A TRACT CONTAINING ONE ACRE AND LOCATED ON ROUTE 221-S ON THE SIDE OF BENT MOUNTAIN, APPROXIMATELY EIGHT MILES FROM CAVE SPRING IN THE WINDSOR HILLS MAGISTERIAL DISTRICT. PROPERTY TO BE USED TO HOUSE AN OFFICE. APPROVED Since there was no one present to represent L & H Company and since there was no opposition to the request, the following Final Order and Proffered Conditions was adopted on motion by Supervisor Burton. FINAL ORDER NOW, THEREFORE, BE IT ORDERED that the aforementioned tract of land, more particularly described below, be rezoned from Agricultural District A-1 to Business District B-1. BEGINNING at an iron pin, corner to L & H Company property being the original southeasterly corner of the property formerly owned by John D. Blakenship, but now also owned by L & H Company, said point being located, S. 170 54' 27" W. 588.65 feet from the southerly side of U. S. Route 221; thence with four new division lines through the property of L & H Company, S. 720 05' 33" E. 210.00 feet to a point; thence S. 170 54' 27" W. 210.00 feet to a point; thence N. 720 05' 33" W. 210.00 feet to a point; thence N. 170 54' 27" E. 210.00 feet to the point of BEGINNING and containing 1.0 acres and being a portion of the property owned by L & H Company and being as shown on map by T. P. Parker and Son, Engineers and Surveyors, Ltd. dated October 31, 1980 and revised February 25, 1983. , , I I I I I I 4-12-83 5 1'"";1, () U , BE IT FURTHER ORDERED that a copy of this order be transmitted to the County Planner and that he be and hereby is directed to reflect that change on the official zoning maps of the County. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson PETITION OF W. E. GATES TO PERMANENTLY CLOSE AND VACATE A 50 FT. RIGHT OF WAY BETWEEN LOT 6, BLOCK 4 AND LOT 6, BLOCK 6 OF DEER RUN ESTATES, SECTION 11 IN THE CATAWBA MAGISTERIAL DISTRICT. CLOSING IS REQUESTED AS ROAD WAS NO LONGER NEEDED FOR RIGHT OF WAY PURPOSES AND CAN NOW BE ADDED TO ADJOINING LOTS. APPROVED Mr. W. E. Gates was present to answer any questions. There being no opposition, the following final order was adopted on motion by Supervisor Burton: FINAL ORDER NOW, THEREFORE, BE IT RESOLVED AND ORDERED that at this meeting of the Board of Supervisors of Roanoke County, Virginia, held on the 12 th day of April, 1983, that 50' right-of-way between Lot 6, Blk. 4 & Lot 6, Blk. 6, Deer Run Estates - Section II, be permanently closed, discontinued, and vacated as described as follows: BEGINNING at corner 14 (as shown on the record map of Deer Run Estates, Section 2, Plat Book 9, Page 113), on the easterly right-of-way line of Starmount Avenue (50 foot right-of-way) said point being the present point of curve in Lot 6, Block 5, Section 2, Deer Run Estates; thence leaving Starmount Avenue and running with said Lot 6, with a curved line to the left, said curve being defined by a delta of 900 00' 00", a radius of 25.00 feet, a chord bearing and distance of S 170 00' 00" E, 35.36 feet and an arc distance of 39.27 feet to corner 15 on the northerly side of the herein described 50 foot road right-of-way; thence continuing with said Lot 6, Block 5, Section 2, Deer Run Estates, S 620 00' E, 157.14 feet to corner 10, a point in the line of Russell E. and Dorothy J. Bussey property (Deed Book 787, Page 180); thence with same S 280 00' 00" W, 50.00 feet to corner 11, a corner to Lot 6, Block 4, Section 2, Deer Run Estates; thence with same and leaving Bussey property, N 620 00' 00" W, 157.14 feet to corner 12; thence with a curved line to the left, said curve being defined by a delta of 900 00' 00", a radius of 25.00 feet, a chord bearing and distance of N 730 00' 00" E, 35.36 feet and an arc distance of 39.27 feet to corner 13 on the easterly side of Starmount Avenue; thence with same N 280 00' 00" E, 100.00 feet to the point of BEGINNING. AND BE IT FURTHER RESOLVED AND ORDERED that the Clerk of this Board shall forthwith certify a copy of this resolution and order to the Secretary of the Planning Commission of Roanoke County, Virginia for appropriate action. - 579 4-12-83 . - ., -- .- Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, and Nickens NAYS: None ABSENT: Supervisor Johnson ABST AIN: Supervisor Myers I County Administrator Donald R. Flanders then addressed the Board presenting the 1983-84 tax rate recommendations. Mr. Flanders stressed that his goal in completing the budget is to hold the tax rate as low as possible, and to use every resource available to offset the potential impact for a $.08 real estate tax rate increase that separation of Salem from the County School System has created. He also stressed the need for a responsible contingency balance in the general fund. Flanders recommended that the Personal Property tax rate be set at $3.50 per $100 valuation, machinery and tools rate be set at $3.00 per $100 valuation and that the 1984 auto decal fee be set at $15.00 to allow use of approximately $240,000 for Fire, Rescue and Police equipment improvements. Vice Chairman Nickens stated that since all the final budget figures are not yet available, the Board would not set a real estate property tax rate. Mr. John G. Hull, President of the West Texas Hollow Civic League, spoke to the Board regarding tax discrimination and the fact that some areas are being taxed for services they are not receiving. He stated that the urban areas have more services available than the rural areas for the same tax dollars. He recommended the study of development Service Districts in the County. Vice Chairman Nickens informed Mr. Hull that since this would require an extensive amount of time for research, that this could not be considered for the 1983-84 fiscal year. He directed the County Administrator to address this situation of tax and service equity and report the results of the research to the Board. He then requested the Board to act on the personal property and machinery and tools tax rates. I I I I I 4-12-83 580 ~ ~ TO SET A PERSONAL PROPERTY TAX RATE OF NOT MORE THAN $3.50 PER $100 ASSESSED VALUATION IN ROANOKE COUNTY APPROVED Supervisor Myers moved for the following prepared resolution to be adopted: RESOLUTION NO. 83-57 SETTING THE TAX LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITUATION IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1983 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 1983 and ending December 31, 1983, be, and it hereby is, set for a tax rate of $3.50 PER ONE HUNDRED DOLLARS of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in Sections 58-829.1 and 58-829.1:1 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58-829, 58-829.2, 58-829.3, 58-831.1 and 58-831.2 in the 1950 Code of Virginia, as amended, located in this county on January 1, 1983, and tangible personal property including the property separately classified by Sections 58-829, 58-829.2, 58-829.3, 58-831.1 and 58-831.2 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson TO SET MACHINERY AND TOOLS RATE OF NOT MORE THAN $3.00 PER $100 ASSESSED V ALUA TION IN ROANOKE COUNTY Supervisor Minter moved for adoption of the following prepared resolution: RESOLUTION NO. 83-58 SETTING THE TAX LEVY ON ALL TAXABLE, TANGIBLE PERSONAL PROPERTY GENERALLY CLASSIFIED AS MACHINERY AND TOOLS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: - 581 4-12-83 . . ... 1. That there be, and hereby is, established a separate class of personal property in Roanoke County to include those items of personal property set forth in Sections 58-831 and 58-412 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools; and 2. That the levy for the twelve-month period beginning January 1, 1983 and I I ending December 31, 1983, be, and hereby is, set for a tax rate of $3.00 PER ONE HUNDRED DOLLARS of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Sections 58-831 and 58-412 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. Adopted by the following roll call vote: A YES: Supervisors Minter, Burton, Nickens, Myers NA YS: None ABSENT: Supervisor Johnson TO SET A REAL ESTATE TAX RATE OF NOT MORE THAN $1.15 PER $100 ASSESSED V ALUATION IN ROANOKE COUNTY CONTINUED I Supervisor Burton moved to continue the public hearing on the real estate tax rate until April 26, 1983, and the motion carried by a unanimous voice vote. Vice Chairman Nickens recognized Mr. Flanders' recommendation regarding the automobile decal fee being increased from $10 to $15 effective May, 1984. County Attorney James E. Buchholtz informed the Board that this is set out in the County Code and that the Code will have to be amended. A public hearing will be requested for the May 10, 1983, meeting. IN RE: INDUSTRIAL DEVELOPMENT AUTHORITY REPORT Mr. Ed Natt, attorney for the Industrial Development Authority, explained I that due to the new requirements imposed by Congress and recently enacted by the General Assembly regarding public hearings, four reports for proposed financing are being submitted to the Board of Supervisors along with prepared resolutions. Mr. Natt stated that the Industrial Development Authority has already adopted their I I I 4-12-83 5 8 ~?, resolutions after holding a public hearing, and that concurrence resolutions are now required from the Board of Supervisors. Mr. Steve Strauss and Mr. Webster Day were present to answer any questions. Supervisor Myers moved for the following prepared resolution for proposed financing for Maury Strauss: RESOLUTION NO. 83-59 WHEREAS, The Industrial Development Authority of Roanoke County, Virginia (the "Authority"), has considered the application of Maury Strauss (the "Company") requesting the issuance of the Authority's industrial development revenue bonds in an amount not to exceed $250,000 (the "Bonds") to assist in the financing of the Company's construction and equipping of a professional office building (the "project") in the County of Roanoke, Virginia, and has held a public hearing thereon on March 22, 1983. WHEREAS, Section 103(k) of the Internal Revenue Code of 1954, as amended, provides that the governmental unit having jurisdiction over the issuer of industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia (the "County"), the Project is to be located in the County and the Board of Supervisors of the County of Roanoke, Virginia (the "Board") constitutes the highest elected governmental officials of the County; and WHEREAS, the Authority recommends that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, and a certificate of the public hearing has been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Company, as required by Section 103(k), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by Section 103(k), does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Company, and, as required by Section 15.1- 1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson r:;;sn v 0 4-12-83 Supervisor Burton moved for the following prepared resolution for proposed financing for AREA Corporation: RESOLUTION NO. 83-60 WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the "Authority"), has considered the application of AREA Corporation (the "Company") requesting the issuance of the Authority's industrial development revenue bonds in an amount not to exceed $4,300,000 (the "Bonds") to assist in the financing of the Company's acquisition, construction and equipping of a shopping center facility (the "Project") in the County of Roanoke, Virginia, and has held a public hearing thereon March 17, 1983. WHEREAS, Section 103(k) of the Internal Revenue Code of 1954, as amended, provides that the governmental unit having jurisdiction over the issuer of industrial development bonds and over the area in which any facility financed with the proceeds of industrial development bonds is located must approve the issuance of the bonds; and WHEREAS, the Authority issues its bonds on behalf of the County of Roanoke, Virginia (the "County"), the Project is to be located in the County and the Board of Supervisors of the County of Roanoke, Virginia (the "Board") constitutes the highest elected governmental officials of the County; and WHEREAS, the Authority recommends that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, and a certificate of the public hearing has been filed with the Board; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board approves the issuance of the Bonds by the Authority for the benefit of the Company, as required by Section 103(k), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by Section 103(k), does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Company, and, as required by Section 15.1- 1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson Supervisor Minter moved for the following prepared resolution for proposed financing for Clearbrook Limited: . I I I 4-12-83 584 . RESOLUTION NO. 83-61 I WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the Authority) has considered the application of Clearbrook Limited (the Purchaser) for the issuance of the Authority's industrial development revenue bond in an amount not to exceed $350,000 (the Bond) to assist in the financing of the Purchaser's constructing a health care facility consisting of medical and dental offices and a pharmacy (the Facility) in Roanoke County, Virginia, and has held a public hearing thereon on March 22, 1983; and WHEREAS, the Authority has recommended that the Board of Supervisors (the Board of Supervisors) of Roanoke County, Virginia (the County), approve the plan of financing for the Facility to comply with Section 103(k) of the Internal Revenue Code of 1954, as amended; and WHEREAS, a copy of the Authority's resolution approving the plan of financing, subject to terms to be agreed upon, and a record of the public hearing have been filed with the Board of Supervisors. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. The Board of Supervisors approves the plan of financing and the issuance of the Bond by the A uthori ty for the benefi t of the Purchaser, to the extent required by Section 103(k), to permit the Authority to assist in the financing of the Facility. I 2. The approval of the plan of financing and the issuance of the Bond, as required by Section 103(k), does not constitute an endorsement of the Bond, the financial viability of the Facility or the creditworthiness of the Purchaser. Further, as required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bond shall provide that neither the Commonwealth of Virginia, the County nor the Authority shall be obligated to pay the principal of, premium, if any, the interest or supplemental interest thereon, or other costs incident thereto except from the revenues and moneys pledged therefor and other applicable security, and neither the faith, credit, nor the taxing power of the Commonwealth, the County or the Authority shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. Adopted by the following roll call vote: A YES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson Supervisor Burton moved for the following prepared resolution for proposed financing for Jack L. and June S. Hartman: RESOLUTION NO. 83-62 I WHEREAS, the Industrial Development Authority of Roanoke County (the Authority) has considered the application of Jack L. Hartman and June S. Hartman (the Purchasers) for the issuance of the Authority's industrial development revenue bond in an amount not to exceed $350,000 (the Bond) to assist in the financing of the Purchasers' renovating an existing building and constructing and equipping an additional building (the Facility) for use by Jack L. Hartman &: Co., Inc. in the sale and distribution of computer hardware and software, in Roanoke County, Virginia, and has held a public hearing thereon on March 22, 1983; and 585 .. 4-12-83 WHEREAS, the Authority has recommended that the Board of Supervisors (the Board of Supervisors) of Roanoke County, Virginia (the County), approve the plan of financing for the Facility to comply with Section 103(k) of the Internal Revenue Code of 1954, as amended; and WHEREAS, a copy of the Authority's resolution approving the plan of financing, subject to terms to be agreed upon, and a record of the public hearing have been filed with the Board of Supervisors. I BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: 1. The Board of Supervisors approves the plan of financing and the issuance of the Bond by the Authority for the benefit of the Purchasers, to the extent required by Section 103(k) to permit the Authority to assist in the financing of the F acili ty . 2. The approval of the plan of financing and the issuance of the Bond, as required by Section 103(k), does not constitute an endorsement of the Bond, the financial viability of the Facility or the creditworthiness of the Purchasers. Further, as required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bond shall provide that neither the Commonwealth of Virginia, the County nor the Authority shall be obligated to pay the principal of, premium, if any, the interest or supplemental interest thereon, or other costs incident thereto except from the revenues and moneys pledged therefor and other applicable security, and neither the faith, credit, nor the taxing power of the Commonwealth, the County or the Authority shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens, Myers I NAYS: None ABSENT: Supervisor Johnson IN RE: CITIZENS COMMENTS AND COMMUNICATIONS The memorandum from Roanoke County Treasurer, Alfred C. Anderson, regarding Legislative initiatives in the areas of education and crime was received and filed on motion by Supervisor Burton and a unanimous voice vote. The letter dated March 9, 1983, from John H. Parrott, Chairman, Roanoke Valley Regional Solid Waste Management Board regarding rates for local governments and the total annual budget was received and filed on motion by Supervisor Burton County Administrator, Donald R. Flanders, indicated that Chairman Johnson I and a unanimous voice vote. had communicated with Mrs. Elizabeth W. Stokes, who is currently serving as President of the National Association of County Recorders and Clerks. It is a tradition that - I I I I 4-12-83 5 8 f~: "f -:- . support be given from the area which the President of the Association represents. Chairman Johnson is recommending the possibility of allocating $1,000 to the National Association of County Recorders and Clerks. On motion by Supervisor Burton, an appropriation resolution for $1,000 is to be prepared for the April 26, 1983, agenda. The motion carried by a unanimous voice vote. Mrs. Julie Umbarger, representing the League of Women Voters, presented their pamphlet "1983 Facts For Voters" to the Board of Supervisors in appreciation for the County's support in preparation of this publication. Vice Chairman Nickens presented the following Proclamation to the League of Older Americans; since no one was present to accept the proclamation, it will be forwarded to Mrs. Emma Sue Phelps at the League of Older Americans. PROCLAMATION WHEREAS, Virginia's older citizens are a bedrock upon which the Commonwealth has built; and WHEREAS, the labours of their days and the thrust of their ideals have lifted this country to its present eminence; and WHEREAS, this is the year of Virginia's first Silver-Haired Legislature and this month marks the election of its first assembly; and WHEREAS, ability is ageless and older citizens have distinguished and enriched every portion of our social, political, cultural and religious life; and WHEREAS, the month of May is traditionally observed by this nation as Older Americans Month. NOW, THEREFORE, we do hereby proclaim the week of May 24 through May 31 as OLDER AMERICANS WEEK and invite all our citizens to join us in honoring older persons, who have broadened and deepened our lives and shown us the way to a richer, brighter future. Mrs. Jenny Sue Murdock, Executive Director of the Young Women's Christian Association was present to receive the Proclamation proclaiming the week of April 24 through 30, 1983, as National YWCA Week. 587 4-12-83 - - - ,- PROCLAMATION WHEREAS, for thirteen decades the Young Women's Christian Association of the U.S.A. has been a prime mover in working to open opportunities to enhance the lives of women and girls; and WHEREAS, the YWCA has taken decisive and affirmative stands on such national issues as full employment, prevention of teenage pregnancy, protection against violence for every individual, child care services and ratification of the Equal Rights Amendment; and WHEREAS, the YWCA of the U.S.A., as a member of the World YWCA functioning in over 80 countries, endorses peace and disarmament and human rights internationally; and WHEREAS, the YWCA is in business to make a difference in the nation and in the world. NOW, THEREFORE, I, May W. Johnson, proclaim April 24 through 30, 1983, as NATIONAL YWCA WEEK in Roanoke County and encourage all citizens to join with me in congratulating the organization that continues to make a difference right here in Roanoke County. I I The letter dated March 30, 1983, from Mr. F. C. Altizer, Jr., of the Department of Highways and Transportation indicates that Colonial Avenue does not qualify for inclusion in the State Primary System because it meets only two of the nine-point criteria. County Administrator Flanders requested that the Board authorize him to communicate with the Highway Department and State legislators to determine if some criteria can be established on a different level for situations similar to Colonial Avenue. Vice Chairman Nickens authorized Mr. Flanders to proceed in this manner. I I I I . 4-12-83 5RQ Mr. Gordan Dixon, Executive Director of the Fifth Planning District Commission, was present to briefly report on the development of the Western Virginia Development Company. This organization was established to aid eligible businesses in the area in applying for loans up to $1,000,000. Fifty per cent (5096) of the money must come from local financial institutions, and the Small Business Administration can also make a loan of 4096 available to the industry for capital improvements. The two economical advantages this offers the small business is an interest rate slightly below the market rate and also a fixed rate of interest. The organization has been chartered, and Roanoke County is invited to participate and attend the organizational meeting. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minter - requested the County Attorney to look at the County Noise Ordinance to see if it can be updated or changed to affect the citizens who suffer from noise due to the airport. County Attorney Buchholtz informed Supervisor Minter that the County Noise Ordinance is very brief and does not specifically cover the problem of airport noise. The Ordinance could be redrafted to address this problem, but the County Attorney does not have the expertise in this area to do this. Supervisor Minter also stated that developers are continually failing to develop roads and water systems that do not conform to County standards. He asked that the County standards be investigated to determine what can be done to enforce the County's requirements. Supervisor Myers - questioned Superintendent of the Department of Public Facilities, John Hubbard, on the status of the rural road additions. Mr. Hubbard advised that this would be covered later in the meeting. Supervisor Burton - listed the four priorities of the Fifth Planning District Commission establishment of the Virginia Community Development Block Grant as follows: (1) industrial site development, (2) water facilities, (3) sewage facilities, and (4) neighborhood improvements. She stated that the first three directly affect Roanoke County and that if the Board applies for these block grants at the appropriate time it gives the application greater standing and chance for approval since these are first-priority designations. 5R9 c ~ 4-12-83 . . The County Attorney was asked the status of the recodification of the County Code. Mr. Buchholtz advised that the work is underway and he would have an update in late summer. Concerning the Bent Mountain Dumpster site, John Hubbard advised that a soil analysis was just received which would determine the stability of the soil for the development of the facility. Approximately 12" of topsoil needs to be removed and replaced with rock or similar material. Cost figures will be available in about a week; and the site should be available by summer. Supervisor Nickens - questioned Mr. Flanders as to the joint meeting between the Board of Supervisors and the Salem Roanoke County Civic Center. Mr. Flanders stated that we were waiting for the Civic Center to set up their budget, and at that time a meeting would be set. The Planning Commission and Board of Supervisors meeting to discuss the subdivision ordinance has not been scheduled yet, and Supervisor Nickens would like to set up a meeting as soon as possible. John Hubbard was questioned as to the progress of checking into what other counties are doing regarding a soil survey. He informed Supervisor Nickens that one reply had been received from Henrico County and that others are still expected from other counties. Supervisor Nickens encouraged County Administrator Flanders to follow up on communication between the Committees and the new appointees and let the new members know when meetings will be held. April 26, 1983, has been designated as Student Government Day, and Supervisor Nickens recognized the presence of School Board members and indicated the Board's willingness and anticipation of the students being involved with the County government. IN RE: REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES County Treasurer - Memorandum from Mr. Alfred C. Anderson dated March 16, 1983, concerning sales tax revenue was received and filed on motion of Supervisor Myers. The motion carried by a unanimous voice vote. . I I I 4-12-83 I!':) () ('l 1;" ',: ? . County Attorney - requested an Executive Session to discuss a legal matter. County Administrator - presented the report on the Travel Policy which I was part of the February 22, 1983, work session. Supervisor Burton moved the following prepared resolution be adopted establishing the travel policy: RESOLUTION NO. 83-63 ESTABLISHING A TRAVEL POLICY FOR EMPLOYEES, OFFICIALS AND MEMBERS OF THE BOARD OF SUPERVISORS WHEN TRAVELING ON OFFICIAL BUSINESS OF ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the within set forth policy be, and hereby is, adopted as the Travel Policy for employees, officials and members of the Board of Supervisors of Roanoke County when traveling on official business for the County, the same being as hereinafter set forth, to-wit: I. PURPOSE The purpose of this policy is to establish procedures and guidelines for use by I employees, constitutional officers and County Board of Supervisors required to travel on official business for the County. II. ADVANCE APPROVAL FOR TRAVEL A. Policy 1. Out of County Travel Requiring Overnight Lodging and/or Airline Transportation - All County employee travel involving overnight lodging and/or line transportation shall be approved in advance by the employee's respective immediate Supervisor, Superintendent, or Constitutional Officer as appropriate, and County Administrator (when applicable). 2. Annual Professional Meetings/Conferences/Conventions - All attendance at annual professional meetings/conferences/conventions I shall be approved in advance as in II.A.1., above. 3. Travel Advance Form (1-A) - For all travel requiring advance approval, Travel Advance Form 1-A shall be completed and submitted for approval three working days prior to travel. An estimate of 597 4-12-83 . .. total expenses for the travel, including transportation, lodging, meals, registration, etc., must be provided. 4. Travel Advance Funds a. Travel advance funds may be requested on the Travel Advance Form 1-A. I b. Advance funds may be made payable to more than one payee, i.e. to (a) the employee, (b) an airline, and (c) an organization. c. Advance amounts will not be made available in less than a total of $50 for items 4.b. 5. Exceptions a. Advance approval may not be required for emergency travel. Such travel must be immediately reported to immediate Supervisor, Department Head and County Administrator (when applicable) as soon as practical. B. Forms Completion I 1. Travel Advance Form 1-A is to be completed in duplicate and approved in advance of travel, where required, and submitted to the Department of Fiscal Management a minimum of three (3) working days before travel advance check is required. Furnish all information required on Travel Advance Form 1-A. 2. Travel advance requests are to be signed by the employee making the request, the immediate Supervisors, Department Head, and County Administrator (when applicable). III. OPERATING POLICY AND PROCEDURE: A. Transportation 1. Method of Travel - The least costly method of travel should be the employee's time, meeting schedule and the cost of meals and I selected, taking into consideration the actual costs of transportation, lodging. If the employee desires to drive, a County vehicle should be driven whenever possible. I I I 4-12-83 e-:)9 ~~ It >i.,<"'; 2. Gasoline Costs - If a County vehicle is driven, a County gasoline credit card should be used for gasoline expense (available from Department of Fiscal Management). When use of a card is not feasible, gasoline, oil, etc. purchased by the employee for a County vehicle will be reimbursed if a receipt is provided. Gasoline, oil and related costs charged to a County credit card should be charged to the employee's department via a purchase requisition with the receipt attached. Gasoline purchased by a County employee for a County vehicle should be reported on the Travel Expense Form I-B. 3. Private Vehicles - County Business Travel - The County will pay for an employee's use of his or her private vehicle if approved for business travel in either of two methods (at the discretion of the immediate Supervisor or Division Head). - Method 1 - The employee can be reimbursed for actual mileage driven at the current mileage reimbursement rate established by the County Board of Supervisors. - Method 2 - Should an employee desire to use his or her own vehicle for out of area travel on County business even if this is not the least costly method of travel, the employee can be reimbursed no more than the cost of the least expensive method of travel (i.e., airfare, etc.). Beginning and ending odometer readings must be specified on the Travel Expense Report Form I-B for either method in order to receive reimbursement. 4. Private Vehicles - Daily Usa~e - Form l-C, Mileage Allowance Report, must be submitted at the end of each month in order to be reimbursed for mileage incurred on employee's private vehicle while on County business. 5. Vehicle Insurance Requirements - For an employee to receive mileage reimbursement for use of his or her private vehicle on County business, a certificate of vehicle insurance coverage evidencing insurance coverage not less than the Statutory limits, must be on file with the Superintendent of Fiscal Management. A letter from the employee's insurance company stating that they will notify the 593 4-12-83 Superintendent of Fiscal Management within ten days of cancellation of the employee's coverage is also required. a. The County in no way warrants or represents that the designated minimum levels of insurance coverage are adequate or suitable for the individual needs of any employee. b. The County shall not be named as an additional insured or co- insured on the certificate of vehicle insurance. B. Lodging 1. Hotels, Motels - The County will pay for the employee's lodging expense. If a spouse accompanies the employee, the County will pay only for the single room rate. Many motel and hotel chains and affiliates offer discount rates for government employees on official business-this discount should be requested when reservations are made. C. Meals 1. Out of Area Travel - The County will reimburse for the employee's meal expense to the limit the County Board has established. 2. In Area Business Meals - The County will pay for the employee's business meal expense (excluding alcoholic beverages) while conducting County business subject to the following constraints: a. The employee must be department head or higher level classification to be eligible for reimbursement, unless otherwise approved by a department head or County-appointed, County Board appointed, or Constitutional Officer. b. Reimbursement for such in-area business breakfast, lunch or dinner meals will be at the limit established by the County Board of Supervisors by separate resolution. The cost of dinner meals for meetings of professional societies, organizations, etc. will be reimbursed at full cost of such meal. The cost of meal (up to limit established) incurred by any employee when required to work beyond normal work schedule are eligible for reimbursement upon approval of a department head. I I c. d. I 4-12-83 59 3. ~- a. Tips will be reimbursed up to a maximum of 15% of the meal cost. I b. Reasonable remunerations for baggage handling and maid service are reimbursable. 4. Meal costs in conjunction with conference or seminar registration fees should be noted on the Travel Expense Report Form 1-B. All such conference or seminar registrations shall be noted on the Travel Advance Form 1-A when an advance is requested. 5. Any alcoholic beverages will not be reimbursed. D. Other Expense 1. Guest Expense - The County will pay for reasonable expenses incurred by an employee for a guest of the County. A "Guest of the County" would include persons interviewing for a County position, a business prospect, citizens representing the County on County business or I persons brought in to serve on a review committee or board. "Guest of the County" will be required to adhere to the same travel expense policies as County employees. 2. Highway Tolls and Parking Fees - The County will pay for customary parking fees and highway tolls incurred on County business. 3. Registration Fees - The County will pay for registration fees for employees required to attend meetings on County business. 4. Telephone - The County will pay for necessary business telephone calls when out of area and for one "safe arrival" call of three (3) minutes or less. IV. TRAVEL EXPENDITURES REPORTING A. POLICY I 1. Travel Expense Form 1-B - The employee shall file the Travel Expense Report Form 1-B upon returning from each business trip. If travel advance funds were received, the form must be submitted by the fifth working day following travel. If no travel advance funds were received, the expense report must be filed also within five working days upon returning from the business trip. 59!) 4-12-83 B. 2. Receipts - Must be submitted with the travel expense report for: a. Airline, bus or train tickets, b. Gasoline, oil or related vehicle expense when mileage is not claimed, c. Automobile rental, d. Lodging, e. Any other single expenditure in excess of $5.00, excluding tolls, taxi and parking expense. 3. Department heads may require a receipt for any expenditure if deemed appropriate. Forms Completion 1. Travel Expense Report Form 1-B is to be submitted to the Department of Fiscal Management in accordance with IV.A.1. furnishing all information required. 2. Each classification of expense is to be detailed on a daily basis and the total indicated in the appropriate column. Entertainment expense 3. Department heads may require a receipt for any expenditure if deemed appropriate. Forms Completion 1. Travel Expense Report Form 1-B is to be submitted to the Department of Fiscal Management in accordance with IV.A.1. furnishing all information required. 2. Each classification of expense is to be detailed on a daily basis and the total indicated in the appropriate column. Entertainment expense must be detailed and will be limited to specific authorized activities, such as entertainment of potential industrial or commercial clients, V ACo or NACo expense incurred to host events. 3. Forms must be signed by the employee making the trip, approved by the immediate Supervisor, Superintendent or Constitutional Officer and County Administrator (when applicable). 4. Unexpended travel advance funds must be returned to the Department of Fiscal Management by the fifth working day after travel with a copy of form. Copy of receipt for such refund to be attached to the form and a copy also provided the filing employee. I I I B. I I I . 4-12-83 ~ ,i) 9 f) . V. SUMMARY REPORT _ The employee attending any annual conference, seminar or training session may be required to submit a brief report upon return to work to the employee's Department Head with a copy to the County Administrator describing the benefit to the employee and how and when the employee will implement any new methods or techniques derived. Adopted by the following roll call vote: A YES: Supervisors Minter, Burton, Nickens and Myers NA YS: None ABSENT: Supervisor Johnson On motion by Supervisor Minter the following prepared resolution was adopted authorizing the County Administrator to execute the contract with the SPCA. Under Item 2 of the Resolution, $1,260 is to be inserted as the maximum monthly County payment; and on Page 4 of the contract $4,000 is to be inserted as Roanoke County's share of the construction cost. RESOLUTION NO. 83-64 AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO EXECUTE ON BEHALF OF THE COUNTY OF ROANOKE A CERTAIN AGREEMENT WITH THE ROANOKE V ALLEY SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator be, and hereby is, authorized and directed to enter into a certain agreement on file in the office of the Clerk to the Board on behalf of Roanoke County with the Roanoke Valley Society for the Prevention of Cruelty to Animals to provide for the keeping of stray animals picked up and delivered by County Animal Control Officers to the S.P.C.A. animal shelter facility; and 2. That such agreement shall contain among other provisions a maximum monthly payment by the County not to exceed $1,260.00 without specific further authorization of the Board; and 3. That such agreement shall likewise contain express provision for annual extensions thereof, and shall at all times be, and remain, subject to annual appropriation without liability for failure to appropriate. I I I I I I - 597 4-12-83 . .. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson I Superintendent of the Department of Development, Timothy W. Gubala, and the County Administrator attended the Economic Development Seminar in Richmond on March 30. Mr. Gubala and his staff are preparing information to submit to the Economic Development Department to assist them in promoting Roanoke County. Superintendent of the Department of Public Facilities, John Hubbard, was requested to attend the JLARC program at 10:00 a.m. on April 13 concerning the primary road needs of the County and report on this. Mr. Flanders requested the adoption of the Resolution awarding a contract to T. P. Parker & Son to perform work necessary to render Westward Lake Dam safe. Supervisor Myers moved for adoption of the following prepared resolution: I RESOLUTION NO. 83-65 APPROVING AND RATIFYING CERTAIN ACTION OF THE COUNTY ADMINISTRATOR, AUTHORIZED BY THE CHAIRMAN OF THE BOARD, AWARDING A CERTAIN CONTRACT FOR WORK NECESSARY TO BE PERFORMED TO RENDER THE WESTWARD LAKE DAM SAFE AND SECURE. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a certain contract with T. P. Parker & Son to perform certain work necessary to be performed to render the Westward Lake Dam safe and secure, such work to be performed for a sum not to exceed $18,100.00, heretofore executed by the County Administrator on authority of the Chairman of the Board as made and provided by Section 8.3:5 of the County Code be, and same is hereby, Approved, Ratified and Confirmed; and 2. That an attested copy of this resolution be forthwith forwarded to T. P. Adopted by the following roll call vote: I Parker & Son as final authority to perform such work. A YES: Supervisors Minter, Burton, Nickens and Myers NA YS: None ABSENT: Supervisor Johnson 4-12-83 ..... ........ 9 iC) f..} , ('""'J .' . The County Administrator also requested an Executive Session to discuss personnel, real estate and legal matters. I Roanoke County Schools - Superintendent Bayse Wilson presented the School Board resolution of March 15, 1983, which declared 312 square feet on South Market Street in Salem as surplus property. IN RE: RECESS At 8:55 p.m. Supervisor Burton requested a recess. Vice Chairman Nickens called for a ten-minute recess. Motion carried by a unanimous voice vote. IN RE: RECONVENEMENT At 9:10 p.m. Vice Chairman Nickens called the meeting back to order. I Department of Fiscal Management - John Chambliss requested the Board to set a public hearing for May 10, 1983, for adoption of the proposed ordinance for the biennial filing of tax exempt status. This was carried over from the Work Session of March 22, 1983. Supervisor Minter moved for approval of the advertising for the public hearing, and the motion carried by a unanimous voice vote. The Data Processing Committee report was also carried over from the March 22, 1983, work session. The Data Processing Committee is comprised of the members of the Board of Supervisors, the School Board, the County Administrator, Superintendent of Schools, and one citizen specializing in the data processing field. The Committee's duties and responsibilities are defined in the following prepared resolution. Supervisor Burton moved for adoption of the prepared resolution. I RESOLUTION NO. 83-66 ESTABLISHING A ROANOKE COUNTY/ROANOKE COUNTY SCHOOLS DATA PROCESSING COMMITTEE AND SETTING FORTH SAID COMMITTEE'S PURPOSE, MEMBERSHIP, MEETINGS AND RESPONSIBILITIES. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and there is hereby, established a committee to be known and designated as the Roanoke County/Roanoke County Schools Data Processing Committee; and 599 4-12-83 2. to-wit: That the purpose, membership, meetings and responsibilities are as follows; a.) Committee Purpose The primary purpose of the Committee is to establish and guide the direction and priorities of the EDP activities to ensure they complement and support the near and longer term financial and operating goals, objectives and tactical needs of the Roanoke County Schools and the Roanoke County constitutional and administrative offices. b.) Committee Membership The Committee, consisting of five persons, will be comprised of the Superintendent of Roanoke County Schools, the Roanoke County Administrator, and one at-large representative from each of the Roanoke County School Board and the Roanoke County Board of Supervisors. The Board of Supervisors may also appoint one representative from the local business community. The offices of Chairman and Vice-Chairman will be elected by the Committee. The Director of Data Processing will serve as secretary and will be a non-voting ex- officio member. The Superintendent of Roanoke County Schools and the Administrator of Roanoke County may appoint, at their individual discretion, one non-voting representative each from their respective user communities to serve in an advisory capacity to the Committee. c.) Meetings Meetings will be held at the discretion of the Chairman with a monthly meeting being scheduled on the first Wednesday of each month at 3:00 p.m. in the Conference Room at the Roanoke County Administration Center. d.) Committee Responsibilities - Establish the priority schedule for systems and programming development activities and requests for systems changes and modifications. - Review progress against approved plans and approve changes/additions/deletions to the plan. - Monitor and review operating schedules and results. - Assure prompt and equitable resolution of conflicts between EDP and the user community. - Make recommendations to the Governing Bodies for the acquisition of or upgrade to EDP equipment, related communications equipment, EDP software and physical facilities subject to the Procurement ordinance of the County. - Review the proposed budget for the Data Processing Department as prepared by the Director of Data Processing and make recommendations concerning the budget to the Governing Bodies. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson The process of payment of claims for livestock killed by dogs has been determined to be handled administratively without each instance coming to the Board for individual consideration. Supervisor Minter moved for the following prepared resolution establishing the policy and procedure for payment of claims: . I I I 4-12-83 fj 0 0 . RESOLUTION NO. 83-67 ESTABLISHING A POLICY AND PROCEDURE FOR THE PAYMENT OF CLAIMS RELATING TO THE DEATH OF LIVESTOCK AND POULTRY, AND AUTHORIZING THE COUNTY ADMINISTRATOR TO CAUSE PAYMENT FOR SUCH CLAIMS TO BE MADE I BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the policy of Roanoke County for payments of claims relating to the death of livestock and poultry caused by dogs be, and hereby is, established to be in strict compliance with all and singular the terms and provisions of Section 29- 213.25 of the 1950 Code of Virginia, as amended; and 2. That the County Administrator be, and hereby is, authorized and directed, pursuant to Section 15.1-117 (7), (11), and (14) of the 1950 Code of Virginia, as amended, to cause to be processed, audited and paid all such aforesaid livestock and poultry claims in strict accordance with the terms and provisions of Section 29- 213.25, supra, and as otherwise made and provided by law. Adopted by the following roll call vote: I AYES: Supervisors Minter, Burton, Nickens, and Myers NAYS: None ABSENT: Supervisor Johnson On motion by Supervisor Minter, the following appropriation resolution was adopted replenishing an account for a drug investigation conducted by the Sheriff's Department: RESOLUTION NUMBER 83-68 On motion by Supervisor Minter, the General Appropriation Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is the same hereby amended as follows to become effective April 12, 1983: DESCRIPTION ACCOUNT NUMBER INCREASE I (DECREASE) Class: Expenditures Fund: General Dept: Policing & Investigating Object: Expense Allowance/ Informants 03-6-03102-58050 $2,000 Dept: Unappropriated Balance 03-6-99999-99999 ($2,000) .... fi 0 1 4-12-83 . Adopted by the following roll call vote AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson I Department of Development - Superintendent Timothy Gubala informed the Board that according to State Law, the Board must adopt the Roanoke County Cross-Connection Control and Backflow Prevention Program, which was adopted in 1977 under the Public Service Authority. Supervisor Burton moved that the Board authorize for a May 10, 1983, public hearing in order to adopt this into the County Code. The motion carried by a unanimous voice vote. Several months ago a grant application was submitted to the State Water I Control Board for Water Quality Management Funds. Notification has been received I from the State that this project has been recommended for funding. Supervisor Minter moved that the staff take necessary steps to prepare a presentation to be I submitted to the State for final review. The motion carried by a unanimous voice vote. Department of Public Facilities - Vice Chairman Nickens presented the following Proclamation proclaiming June 3, 1983, as "Life. Be In It - Whistle-Stop Relay Day." The Proclamation will be forwarded to Mr. Darrell Shell, Parks and Recreation Department. PROCLAMATION WHEREAS, every Virginia citizen has the opportunity to physically and socially become involved in a recreation event; and WHEREAS, the "Life. Be In It." program, unlike others of its genre, promotes I a jestful approach to life; and WHEREAS, the Virginia Recreation and Park Society has established herself as a National leader in the "Life. Be In It." campaign; and I I I 4-12-83 6 0 ~~ WHEREAS, the first annual Virginia Recreation and Park Society "Life. Be In It - Whistle-Stop Relay." sponsored by Chessie Southern Exchange Corp. and endorsed by the Governor's Council on Physical Fitness and Sports is encouraging Virginians to be more aware of the values of recreation and leisure in one's life. NOW, THEREFORE, I, May W. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim June 3, 1983, as "Life. Be In It - Whistle-Stop Relay Day" and I urge all citizens of Roanoke County to become actively involved in a recreation activity and to support the Whistle-Stop Relay. The Penn Forest water and sewer lines in Section 15 have been inspected and meet standards. Mr. Hubbard recommended that the County Administrator accept the donation of these water lines from the developer. Supervisor Burton moved for the following prepared resolution: RESOLUTION NO. 83-69 ACCEPTING THE DONATION OF WATER LINES INSTALLED WITH THE DEVELOPMENT OF PENN FOREST, SECTION 15, AND AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY AUTHENTICATE SUCH ACCEPTANCE AS MADE AND PROVIDED BY LAW BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the offer of Region Properties, Inc. to donate the water lines installed with the development of Penn Forest, Section 15, to the Board of Supervisors of Roanoke County, be, and hereby is, accepted; and 2. That upon receipt of a duly executed deed upon a form approved by the County Attorney from the developers, the County Administrator is hereby authorized to authenticate the acceptance thereof as made and provided by Section 15.1-286 of the 1950 Code of Virginia, as amended. Adopted by the following roll call vote: AYES: Supervisors Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson The Kroger Company is extending a water line down Garman Road, and Mr. Hubbard recommended that the County Administrator be authorized to sign the agreement. Supervisor Minter moved for adoption of the following prepared resolution: - 603 4-12-83 . RESOLUTION NO. 83-70 AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CERTAIN WATER LINE EXTENSION AGREEMENT WITH THE KROGER COMPANY UPON CERTAIN TERMS AND CONDITIONS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator be, and hereby is, authorized and directed I to enter into a certain water line extension agreement with The Kroger Company to install a 12-inch water line in and along Garman Road in Roanoke County; and 2. That such agreement shall contain among other provisions, the provision that the County's participation shall be for material cost only for increasing the pipe size from 10-inches to 12-inches, which cost shall not exceed $4,725.00 without further authorization of the Board, said agreement to otherwise be on form approved by the County Attorney. Adopted by the following roll call vote: AYES: Supervisor Minter, Burton, Nickens and Myers NAYS: None ABSENT: Supervisor Johnson I Vice Chairman Nickens requested that dates and times be set aside for Supervisors' review of the 1983-84 budget. The non-profit organizations, social services and school budgets will be reviewed on Tuesday, April 19, 1983, beginning at 2:30 p.m. The capital improvements program and the balance of the budget review will be scheduled for 12:30 p.m., Thursday, April 21, 1983. IN RE: EXECUTIVE SESSION Vice Chairman Nickens entertained a motion to go into Executive Session pursuant to the Code of Virginia, Section 2.1-344(a), (1), (2), and (6) to discuss personnel, real estate, and legal matters. The motion was made by Supervisor Burton I and carried by a unanimous voice vote. I I I 4-12-83 60 "1 .. . .. ... .. ... . . IN RE: OPEN SESSION At 10:59 p.m. Supervisor Minter moved to return to open session. The motion carried by a unanimous voice vote. After discussion Supervisor Minter moved that a letter be directed to the Army Corps of Engineers urging that as an alternative to the developing of the Roanoke River that consideration be given to an impoundment in the Roanoke River Upper Basin that could provide a long-term flood damage reduction solution and in addition could provide a solution to a water, recreational, and energy needs for Montgomery County area and the Roanoke Valley. The motion carried by a unanimous voice vote. IN RE: EXECUTIVE SESSION At 10:59 p.m. Supervisor Minter moved to return to Executive Session pursuant to the Code of Virginia, Section 2.1-344(a), (1), (2), and (6) to discuss personnel, real estate, and legal matters. The motion carried by a unanimous voice vote. IN RE: OPEN SESSION At 10:59 p.m. Supervisor Minter moved to return to open session to consider the resolution prepared relative to rural additions dedicating rights of way and drainage easements. The motion carried by a unanimous voice vote. RESOLUTION NO. 83-71 RECOMMENDING CERTAIN STREETS, HIGHWAYS, AND ROADS LOCATED IN ROANOKE COUNTY BE TAKEN BY THE STATE DEPARTMENT OF HIGHWAYS AND TRANSPORTATION AS RURAL ADDITIONS AS MADE AND PROVIDED BY LAW BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a certain portion of a certain street known as Bradshaw Road in the Mason Village subdivision situate in the Catawba Magisterial District, being a section of road approximately 948 feet in length between State Secondary Route 864 and John Robertson Road and thence, for turnaround purposes, along John Robertson Road 25 feet in a northwesterly direction, is hereby recommended as a rural addition pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia, as amended; and f50S 4-12-83 . . . 2. That a certain portion of a certain street known as Mountain Park Drive in the Westward Lake Estates Subdivision situate in the Catawba Magisterial District extending from the terminus of State Secondary Route 1146 in a northerly direction approximately 0.14 mile is hereby recommended as a rural addition pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia, as amended; and 3. That a certain portion of a certain street known as an extension of State Route 875 (South Mountain Drive) situate in the Cave Spring Magisterial District, being a section of such road approximately 0.07 mile long to its end, is hereby recommended as a rural addition pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia, as amended; and 4. That a certain portion of a certain street known as an extension of State Route 943 situate in the Cave Spring Magisterial District, being a section of such road approximately 0.10 mile long to its end, is hereby recommended as a rural addition pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia, as amended; and 5. That a certain portion of a certain street known as Eveningwood Lane in the North Lakes Subdivision situate in the Hollins Magisterial District, being a section of road running from North Lakes Drive to Summer Drive, is hereby recommended as a rural addition pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia, as amended; and 6. That those certain streets, to-wit: Airpoint Drive in the Airpoint Estates Subdivision in the Windsor Hills Magisterial District in its entirety, and Airpoint Road in the Airpoint Estates Subdivision in the Windsor Hills Magisterial District from the intersection of Airpoint Road and Orchard Drive to the intersection of Airpoint Road and Airpoint Circle, are hereby recommended as rural additions pursuant to Section 33.1-72.1 (C1) of the 1950 Code of Virginia, as amended; and 7. That as to each of the above streets, highways, and roads, the Board of Supervisors guarantee the right-of-way and necessary drainage easements. Adopted on motion by Supervisor Minter and the following roll call vote: A YES: Supervisors Minter, Burton, Nickens and Myers NA YS: None ABSENT: Supervisor Johnson .U I I I ----- 4-12-83 6()f) , , . , IN RE: ADJOURNMENT Supervisor Minter moved to adjourn to 2:00 p.m. Friday, April 15, 1983. The meeting is to be held at the Roanoke County Administration Center for the I purpose of conducting staff evaluations for the County Administrator and the County Attorney. The motion carried by a unanimous voice vote at 11:00 p.m. (actual time 12:28 a.m. April 13, 1983). ll!1J~ I I I - -