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HomeMy WebLinkAbout9/27/1983 - Regular 9-27-83 12 (I Roanoke County Board of Supervisors Roanoke County Administration Center 3738 Brambleton Avenue, S. w. Roanoke, V A 24015 Septem ber 27, 1983 The Board of Supervisors of Roanoke County, Virginia, met this day in open session at the Roanoke County Administration Center, Roanoke Virginia, this being the fourth Tuesday and the second regular meeting of the month of Septem ber, 1983. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:17 p.m. The roll call was taken: MEM BERS PRESENT: Chairman, May W. Johnson; Vice Chairman, Harry C. Nickens; Supervisors Athena E. Burton, Gary J. Minter MEMBERS ABSENT: Supervisor Robert E. Myers IN RE: OPEN SESSION Work Session - Employee Health Insurance Chairman Johnson reiterated that the only vote the Board has made on the Plan to date was to extend the present coverage until June 30, 1984, and that effective January 1, 1984, the coverage would be put out for bids. Personnel Director Keith Cook outlined the language changes, rate structures, and excess insurance coverages that were made in the previous Work Session of September 14, 1983. After discussion the following motions were made and carried: Supervisor Burton moved to keep the $300 per participant out-patient diagnostic test reimbursement until coverage is bid, and the motion carried by a unanimous voice vote. Supervisor Nickens moved to adopt the language changes highlighted in yellow on the work sheets, and the motion carried by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers 128 9-27-83 Supervisor Nickens moved to adopt the proposed rate structure with the County contribution to be $42 per month per employee effective November 1, 1983, and the motion carried by the following roll call vote. AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers Supervisor Minter moved that the present contract with contribution C. Musgrove & Associates be continued through June 30, 1984; and that the health insurance coverage be rebid as soon as possible after January 1, 1984, to be effective July 1, 1984 - the date of the expiration of the present contract with contribution C. Musgrove & Associates. The motion carried by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers Supervisor Nickens moved to increase the excess coverage from $25, 000 to $30,000, and the motion carried by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers Work Session - User Fees - Superintendent of the Department of Fiscal Management requested that the fees recommended in his report be established for copies of maps and photocopies. Supervisor Burton moved the following fees be established for photocopies: no charge for the first five copies, the sixth copy charge is $1, and $.25 for each remaining copy. The copy fees for single-layered maps are $8 per sheet and $15 per sheet for composite maps. RESOLUTION NO. 83-181 ESTABLISHING FEES CHARGED FOR COPIES MADE ON THE COUNTY'S PHOTOCOPY MACHINES FOR PERSONAL USE AND/OR GENERAL PUBLIC USE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, follows: 9-27-83 J') 9 . ""'" 1. That certain fees are hereby established for use of the County's photocopy equipment for personal and/or general public use, to-wit: First five pages free $1.00 for the sixth page $ .25 for each additional page $8.00 per sheet for single-layered maps $15.00 per sheet for composite maps Adopted by the following roll call vote: Supervisors Burton, Nickens, Johnson Supervisor Minter Supervisor Myers Work Session - Secondary Highway Construction Fund This is the first 0 three work sessions. Superintendent of the Department of Public Facilities, Joh Hubbard, requested that the Board consider Secondary Highway needs and objectives i addition to the Six-Year Plan projects. John Peters presented an informational bookle published by the Highway Department in 1977 on the Six-Year Plan and a map outlinin traffic volume. Supervisor Burton requested accident and traffic count information Fred Altizer and Ron Stoots, of the Virginia Department of Highways and Transportation were present for this discussion of immediate and long-range needs. A public hearin will be scheduled for October 25, 1983. AYES: NAYS: ABSENT: IN RE: EXECUTIVE SESSION At 5:00 p.m. Supervisor Nickens moved to go into Executive Session pursuan to the Code of Virginia, Section 2.1-344(a) (1), (2), and (6) to discuss personnel, re estate, and legal matters. The motion carried by a unanimous voice vote. IN RE: OPEN SESSION At 5:32 Supervisor Minter moved to return to Open Session, and the motio carried by a unanimous voice vote. Work Session - Petitioned Water and Sewer Improvements John Hubbar requested comments from the Board regarding establishment of a policy for the I Q (\ t,) t.P 4 9-27-83 evaluation and financing of petitioned water and sewer improvements for those areas not served by public water and sewer. After discussing the lack of water supply, the health hazards, and the possibility of the petitioner and the County sharing the cost with the citizens who were present (Mr. William L. Brogran, Route 6, Box 188, Salem; Mr. & Mrs. Frank Taylor, 7903 Carvin Street, Hollins; and Mr. R. L. Bonn 7904 Carvin Street), the following suggestions were made: 1. Staff is to investigate the grant possibilities and work towards establishing a standard policy for the establishment of a petitioned improvements account. 2. Chairman Johnson requested a list of the health hazards involved. 3. Citizens were encouraged to contact their State and Federal legislative representatives. 4. County Administrator, Donald R. Flanders, will contact these citizens and advise them of their legislators' names and addresses in order that the citizens may contact their local representatives. IN RE: RECESS At 6:05 p.m. Chairman Johnson called for a dinner recess until 7:00 p.m. IN RE: CALL TO ORDER At 7:02 p.m. Chairman Johnson called the regular meeting to order. The roll call was taken. MEM BERS PRESENT: Chairman, May W. Johnson; Vice Chairman, Harry C. Nickens; Supervisors Athena E. Burton, Gary J. Minter MEMBERS ABSENT: Supervisor Robert E. Myers IN RE: OPENING CEREMONIFS Reverend George K. Bowers, St. Marks Lutheran Church, offered the invocation. The Pledge of Allegiance was recited by all present. IN RE: CONSENT AGENDA Chairman Johnson deleted Items #2, #3, and #21; Supervisor Nickens deleted Item # 23 from the Consent Agenda. Supervisor Burton moved the following resolution: 9-27-83 -, C) .1 -'- t) l RESOLUTION NO. 83-173 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM B - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for September 27, 1983, designated as Item B - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated as Items 1 through 23, inclusive, as follows except Items #2, #3, #21, and #23: 1. Approval of Board Minutes from August 23 and August 30. 2. Letter from Peat, Marwick, Mitchell & Co. regarding a ten- year service award from the ICMA to Mr. Donald Flanders. 3. Letter regarding Vinton's Centennial Celebration. 4. Notice of Approval from Department of Conservation & Economic Development, Division of Litter Control for grant. 5. Letter from Mr. Roger L. Pommerenke regarding billboards. 6. Letter from Mr. George W. Nester, Vinton Town Manager. 7. Letter with resolution from Town of Vinton regarding Cablevision. 8. Letter giving approval of support in the amount of $327,402 under Chapter 1 of the Education Consolidation and Improvement Act of 1981. 9. Letter from Senator John W. Warner regarding support for completing action on the General Revenue Sharing legislation. 10. Letter from Delegate Chip Woodrum regarding compensation board. 11. Request for Bingo and Raffle permit - Vinton Moose Lodge No. 1121, fee paid. 12. Bid Report: Contract Cleaning Services - Resolution. 13. Bid Report: Contract - Bulk Container Service - Resolution. 14. Accounts Paid - July 15. Accounts Paid - August 16. Dues Report 17. Fiscal Impact - Compensation Board Cutbacks 18. Report: Underground Service Agreement Castle Rock Well #2 - Resolution. 19. Letter from Mr. Bruce Mayer regarding contact person for residents of Farmingdale and Farmingdale South. 10 0: 9-27-83 20. Letter from Senator Buzz Emick regarding Compensation Board funding. 21. Raffle Permit - Clearbrook Elementary PT A - Fee Paid. 22. Notice of application for rate increase - C & P Telephone Com pany . 22. L^..:fl[3p8[3piati8R Ire", 8 9 83 Res8h:lti8R Dl::les. aIR eRdiag a[3(3P6(3fiati6a rCBelHtieR 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers RESOLUTION NO. 83-173.a REJECTING ALL BIDS MADE TO THE COUNTY OF ROANOKE UNDER BID #RC83-44 CLEANING SERVICES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, 1. That those certain bids made to the County of Roanoke under Bid #RC8 follows: 44 for cleaning services be, and hereby are, REJECTED; and 2. That the County Administrator be, and hereby is, directed to cause to b prepared more specific specifications upon which to bid the aforesaid service and t cause such service to be rebid; and 3. That the Clerk to the Board is directed to express the County's appreciatio for the bids heretofore received. Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NA YS: None ABSENT: Supervisor Myers 9-27-83 1 ''11 ~'~ , " ,,5: ~J RESOLUTION NO. 83-173.b ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE A ONE YEAR CONTRACT FOR BULK CONTAINER SERVICE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Cycle Systems, Inc. in the amount of $44,278.48, being the best bid submitted for a one year contract to place approximately fifty-five bulk containers at various locations throughout the County, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, the bidder's proposals, and the provisions of this resolution, be, and the same hereby is, ACCEPTED; and 2. That the County Administrator is hereby authorized and directed to enter into a contract upon a form approved by the County Attorney for this service; and 3. That all other bids for this service are hereby rejected and the County Clerk is directed to so notify such bidders and express the County's appreciation for the submission of their bids. Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 27, 1983. Resolution Number 83-173.c On motion made by Supervisor Burton, the General Appropriation Resolution of Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby amended as follows to become effective September 27, 1983: DESCRIPTIONS ACCOUNT NUMBER INCREASE (DECREASE) Class: Expenditures Fund: General Operating Dept: Policing & Investigating Object: Dues 03-6-03102-58010 $ 20 Dept: Employee Benefits Object: Dues 03-6-09102-58010 (20) To appropriate one-half of dues requested on September 27, 1983 dues report. 13 9-27-83 .. . . Adopted by the following recorded vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers RESOLUTION NO. 83-173.d AUTHORIZING THE COUNTY OF ROANOKE TO ENTER INTO A CONTRACT WITH APPALACHIAN POWER COMPANY TO PROVIDE ELECTRICAL SERVICE TO CASTLE ROCK WELL NO.2 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, a follows: 1. That the County of Roanoke be, and hereby is, authorized to enter int a contract with Appalachian Power Company to install underground electrical servic, to the Castle Rock Well No.2; and 2. That the County Administrator is hereby authorized and directed to execut, said contract upon a form approved by the County Attorney. Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers Regarding Item '2, Chairman Johnson recognized the County Administrator' ten-year service award from the International City Management Association. She als assured the people of Vinton that Roanoke County would support them in their centennia celebration (Item t 3). Supervisor Burton moved that (Item '21) Clearbrook PT A raffle permit b refunded, and the motion carried by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers Item '23, Supervisor Nickens requested that the Appropriation Resolutio regarding dues be deleted and held over for discussion at a future work session. IN RE: PUBLIC BEARINGS 9-27-83 1 ;i ~~~~ PETITION OF NELSON REPAIR SERVICES, INC. (WILLIAM M. NELSON) REQUESTING REZONING FROM R-3 TO B-2 OF A TRACT OF LAND CONTAINING 1.365 ACRES LOCATED AT 2222 ELECTRIC ROAD, S. W. IN THE WINDSOR HILLS MAGISTERIAL DISTRICT. REQUESTED TO BUILD RETAIL BUILDING FOR APPLICANT AND RENTAL CONDITIONS. APPROVED Mr. Richard Pattisall, attorney for the petitioner, reminded the Board th this public hearing was carried over from the September 13, 1983, meeting in order give the County Engineer and the staff a chance to view the drainage problems in t area and to allow the Highway Department an opportunity to look at the proposed plan. Supervisor Burton requested a report on the engineering study. Superintendent of t Department of Public Facilities, John Hubbard, reported that the plans were review with the Development Review Coordinator, Arnold Covey; and that additional informati is still required due to some complications on the ditch line, drainage complicatio , and also some computations to show the adequacy of down-stream channels. This w be required of any development that will locate on this site, and no building permit c be issued until all requirements are satisfied. Supervisor Burton verified that at t s point the rezoning is not relevant to the above problems and that the type of buildi plan is not part of a rezoning consideration unless it is part of the Proffered PIa Mr. Bob Plasters, 4958 Bower Road, S.W., Roanoke, spoke in oppositi to this request and indicated that the Board rejected rezoning of this property a f years ago for the operation of a floral shop. Supervisor Nickens moved that the petiti n be granted. FINAL ORDER NOW, THEREFORE BE IT ORDERED that the aforementioned tract of la , more particularly described below, be rezoned from R-3 to B-2, 1.365 acres, being t e northerly part of Lot #2, Section No.2, City View Heights, as shown on a surv y prepared by Jack G. Bess, CLS, dated May 24, 1983. Further described: BEGINNING at a point in the middle of Salem-Cave Spring Road (now abandoned), corner to Lots 1 and 2 of City View Heights; thence with the middle of Salem-Cave Spring Road (now abandoned) S. 280 41' E. 112.78 feet to a point; thence leaving the road, a new line through Lot 2, N. 680 45' E. 269.79 feet to a point; thence N. 40 56' W. 291.51 feet to a point; thence S. 440 07' W. 402.90 feet to the place of BEGINNING, containing 1.365 acres and being the northerly part of Lot 2, Section 2, according to the Map of the City View Heights, and shown on survey made for Nelson Repair Service, Inc., by Jack G. Bess, C.L.S., dated May 24, 1983. 9-27-83 _13 6] BE IT FURTHER ORDERED that a copy of this order be transmitted to the County Planner and that he be and hereby is directed to reflect that change on the official zoning maps of the County. PROFFER OF CONDITIONS The petitioner hereby voluntarily proffers to the Board of Supervisors of Roanoke County, Virginia, the following conditions to the zoning request hereinabove set forth: Section 21-67, Article IX. B-2 Business District We proffer to eliminate the following from the above mentioned section of the Roanoke County Zoning Ordinance, amended through July, 1982. Item 2 - Commercial uses such as "banks, retail drug stores, food sales, wearing apparel shops, hotels, motels, theaters, assembly halls, coin operated laundries, and small dry cleaning and laundry establishments, new car dealerships which may include service facilities and used car lots, restaurants of a type which do not offer food or beverages for consumption outside the building; provided they are located within continuous shopping building complexes or as part of the operation of a motel and personal and professional services. Item 3 - delete entirely Item 4 - delete entirely Item 5 - delete entirely Item 6 - delete entirely Item 7 - delete entirely Item 8 - delete entirely In addition to the above we also proffer to not use the property for any amusement businesses such as video games, or pin ball machines. We will not use for any type restaurant or fast food use. Adopted by the following roll call vote: A YES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers IN RE: CITIZENS COMMENTS AND COMMUNICATIONS Mr. Heywood Fralin and Dr. George K. Bowers, of St. Marks Lutheran Church, were present to inform the Board of the urgent need for a youth haven for girls in Roanoke County and to request support. Supervisor Nickens moved to support this concept, and the motion carried by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NA YS: None ABSENT: Supervisor Myers 9-27-83 I '~ 1',""', ' , t...I' 4 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Myers - was absent. Supervisor Burton - no report. Supervisor Minter - no report. Supervisor Nickens - questioned the circumstances under which the Bealt Department is planning to relocate, and whether the County has had any input into thO decision. County Administrator, Donald R. Flanders, has contacted Dr. Welch, of th Health Department; and she is to forward the materials to him. Since the Board ha no input into this decision, Supervisor Minter moved that a formal written explanatio be requested from the Health Department, and the motion carried by a unanimous voic Supervisor Nickens read two letters concerning the joint operation of th Salem-Roanoke County Civic Center. Supervisors Nickens' communication with the Cit of Salem dated September 15, 1983, outlined five items in a proposal to turn ov operation of the Civic Center to the City of Salem. The five items were as follow (1) Roanoke County to pay Salem $150,000 immediately. (2) Roanoke County to pa Salem $100,000 on July 1, 1984. (3) Roanoke County to pay its share of the June 3 1983, deficit. (4) Roanoke County to pay its share of audited deficit August, 1983. (5) Roanoke County to pay its debt service as scheduled. E. Taliaferro's letter dated September 27, 1983, indicated that the proposal is acceptab with the exception of changing the audit and closing date from the end of August t the end of September, and that details will be worked out by respective Chairman Johnson requested Supervisor Nickens to point out the considerable savin that will result to Roanoke County because of this sale. Supervisor Nickens inform the citizens that Roanoke County does not own the land on which the Civic Center located. The actual County expenses for operation of the Civic Center are in exce of $150,000 per year. This does not include repairs and equipment replacement to 16-year old building, and that a conservative 10-year estimate of savings would be 0 excess of $2,000,000. 138 9-27-83 Supervisor Nickens then moved to accept the proposal from the City of Salem, and the motion carried by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers Chairman Johnson - reminded the Board of the Fire Chief's Dinner Meeting at Lakewood on October 27 at 7:30, the Fire & Emergency Services picnic on October 2 at the American Legion, and the October 4 Board Meeting at Bonsack at 6:30 p.m. A letter was read by the County Administrator from Susan Knight, Executive Director of the Easter Seal Society in Maryland proposing Halloween safety through a program of cooperation between the Easter Seal Foundation and WSLS-TV. The County Administrator and the Board Chairman both supported this program. The following proclamation was presented by Chairman Johnson separate from this Board Meeting designating October as United Way Month: PROCLAMATION PROCLAIMING UNITED WAY MONTH AND ESTABLISHING UNITED WAY FUND CAMPAIGN KICK-OFF DAY IN ROANOKE CO UNTY, VIRGINIA WHEREAS, for many years in Roanoke County, the Roanoke Valley, and the Commonwealth of Virginia, United Way and specifically, United Way of Roanoke Valley, Inc., has offered citizens the opportunity to express their community spirit through service to worthy causes, by raising funds to assist volunteer agencies to aid in the provision of social services to all of our citizens. NOW THEREFORE, by virtue of authority vested in me as made and provided by law, I, May W. Johnson, Chairman of the Board of Supervisors of Roanoke County, do hereby proclaim October, 1983, as, UNITED WAY MONTH in Roanoke County, Virginia; and DO FURTHER PROCLAIM September 19, 1983, as, UNITED WAY CAMPAIGN KICK-QFF DAY in Roanoke County and do respectfully request that each of the other local governments in the Roanoke Valley join with me in this most worthy endeavor. 9-27-83 139 IN RE: REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES County Attorney - no report. County Administrator - presented the following ordinance relative t disclosure of holdings. Supervisor Nickens moved the ordinance deleting Roanoke Count Civic Center Commission: ORDINANCE NO. 83-174 REQUIRING DISCLOSURE OF PERSONAL AND FINANCIAL INTEREST OF CERTAIN COUNTY OFFICERS, OFFICIALS, AND EMPLOYEES PURSUANT TO ~2.1-613 OF THE 1950 CODE OF VIRGINIA BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, follows: 1. That in addition to the members of the Board of Supervisors of Roanok County the following persons occupying certain positions of trust appointed by the Boar of Supervisors be, and they hereby are, designated and directed to file as a conditio to assuming office or employment or continuing in such position to file a disclosur statement of their personal interests and such other information as is specified on th form set forth in ~2.1-614 of the 1950 Code of Virginia, as amended, and shall thereafte file such a statement annually on or before January 15, to-wit: County Administrator Superintendent of Fiscal Management Superintendent of Development Superintendent of Public Facilities Personnel Officer County Attorney County Assessor Members of the Roanoke County Industrial Development Authority Mem bers of the Roanoke County Library Board Members of the Roanoke County Planning Commission 2. That the Clerk of the Board of Supervisors shall cause the forms hereinabov mentioned to be distributed no later than December 10 of each year to each office or person required to file such a form pursuant to this ordinance or ~2.1-613 of th 1950 Code of Virginia, as amended. Such disclosure forms shall be filed and maintaine as public records for five years in the office of the Clerk of the Board of Supervisor of Roanoke County. 1401 9-27-83 Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers The following resolution supports the concept of Botetourt County joining the Valley Mental Health Services Board. Supervisor Minter moved the prepared resolution: RESOLUTION NO. 83-175 APPROVING THE OFFICIAL PARTICIPATION OF THE COUNTY OF ROANOKE IN A SINGLE COMMUNITY SERVICES BOARD FOR THE COUNTIES OF BOTETOURT AND ROANOKE AND THE CITIES OF ROANOKE AND SALEM, AS PROVIDED IN CHAPTER 10, TITLE 37.1 OF THE 1950 CODE OF VIRGINIA, AS AMENDED BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is presently established and operating a single community services board for the County of Roanoke and the Cities of Roanoke and Salem as provided for in Chapter 10, Title 37.1 of the 1950 Code of Virginia, as amended, which board, known as Mental Health Services of the Roanoke Valley, is composed of fifteen members made up of four members each from the County of Roanoke and the Cities of Roanoke and Salem and from three at-large members who were appointed by the Chairman of the Board of Supervisors of the County of Roanoke and the Councils of the Cities of Roanoke and Salem for the terms in accordance with the by-laws of Mental Health Services of the Roanoke Valley; and 2. That the County of Botetourt has had a limited participation with said community services board in its program and has had representation on said board through one County-appointed liaison and now desires, as required by law as of July 1, 1983, to fully participate in said program, to give full financial support to the same and to be officially represented on said board; and 3. That it is also the desire of the County of Roanoke and the Cities of Roanoke and Salem that the County of Botetourt be allowed full participation with them in said program and official representation on said board, upon giving full support thereto, with the understanding that the expansion of services to Botetourt County does not result in a reduction in the availability of services to the existing member governments; and 9-27-83 I ~t 1 4. That the County of Botetourt be allowed full participation in the program of Mental Health Services of the Roanoke Valley and official representation on its boar in accordance with the by-laws thereof, upon giving full financial support thereto. Adopted by the following roll call vote: A YES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers The next resolution called for support in the development of the joint water source for the Roanoke Valley. Mr. Bob Anderson, 6010 Ponderosa Circle, Roanoke, Virginia, was present and questioned the Board on the planning and development of the West County Site for this proposed dam. Supervisor Nickens assured him that all the valley governments have investigated all possibilities thoroughly before making any conclusion. Superintendent of the Department of Fiscal Management, John Hubbard, then gave a complete background on the selection of this site. Supervisor Nickens moved the following prepared resolution: RESOLUTION NO. 83-176 ENDORSING THE DEVELOPMENT OF A SOURCE OF WATER IN THE WESTERN PART OF ROANOKE COUNTY AS A JOINT VENTURE WITH CERTAIN OTHER LOCAL GOVERNMENTS OF THE ROANOKE V ALLEY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors does fully endorse, support, and agree to fund its share of the cost of development of a surface storage source of water for domestic distribution and use projected to supply water in the Roanoke Valley area to the year 2040, the same to be developed as a joint venture between Roanoke County, the City of Roanoke, the City of Salem, and the Town of Vinton, and located near the Roanoke River in the western part of Roanoke County; and 2. That the Board does most respectfully urge the City of Roanoke, the City of Salem, and the Town of Vinton to join with it in the aforesaid joint venture for the continued benefit and progress of the entire Roanoke Valley; and 3. That the Board does appoint the County Administrator as its representative to a committee comprised of representatives of the several local governments hereinabove set out to develop an equitable agreement by and between said governments for the development and utilization of said source of water; and 4. That an attested copy of this resolution be forthwith forwarded to the City of Roanoke, the City of Salem, and the Town of Vinton. 14 2 9-27-83 Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers The County Administrator requested an Executive Session to discuss legal, personnel, real estate, and industrial development matters. Donald R. Flanders requested that the Board look towards the need for assistance in the area of financial consultants. He recommended that a committee be instructed to interview firms with expertise in fiscal planning to set up a report for the Board at the first meeting in October. Supervisor Nickens moved to advertise for proposals and that the Bid Committee (County Administrator, Superintendent of the Department of Fiscal Management and Supervisor Nickens) and one other Board Member to be appointed by Chairman Johnson serve as the screening committee. The motion carried by a unanimous voice vote. The County Administrator then requested the Board create a committee for review of communications consulting firms for writing specs, reviewing proposals, and making recommendations for the communication system at the Courthouse. Supervisor Burton moved for the Bid Committee to locate these firms, set up an interview schedule, and to delay this report until the second regular meeting in October. The motion carried by a unanimous voice vote. Personnel Officer - Keith Cook requested that a Clerk Steno II be authorized to fill the vacancy of the Account Clerk I position in the Personnel Office. Supervisor Nickens moved the following prepared resolution: RESOLUTION NO. 83-177 AMENDING THE ROANOKE COUNTY PAY AND CLASSIFICATION PLAN BY RECLASSIFYING THE POSITION OF ACCOUNT CLERK I TO CLERK STENOGRAPHER II IN THE OFFICE OF PERSONNEL SERVICES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That, from and after the adoption of this resolution, the position of Account Clerk I at Grade 20 be reclassified to Clerk Stenographer II at Grade 23 in the Office of Personnel Services. Adopted by the following roll call vote: 9-27-83 ] 1 lO) ~ L.. t.J AYES: Supervisors Burton, Nickens, Minter, Johnson NA YS: None ABSENT: Supervisor Myers The Personnel Director also recommended the establishment of a positio of an Administrative Assistant in the Department of Public Facilities. Supervisor Burto moved the following resolution: RESOLUTION NO. 83-178 ESTABLISHING A NEW POSITION OF ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT - DEPARTMENT OF PUBLIC FACILITIES BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, follows: 1. That there be, and hereby is, established in the Department of Publi Facilities a new position to be known and designated as Administrative Assistant t the Superintendent - Department of Public Facilities; and 2. That the position of Administrative Assistant to the Superintenden - Department of Public Facilities be, and hereby is, established at a Grade 34 in th County classification and pay plan in the following words and figures: Grade 34 17364 18180 19068 20004 20964 21960 Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson NAYS: None ABSENT: Supervisor Myers Two oral reports on the Training Programs offered - Business Lette Writing for Supervisory andClerieal Personnel conducted through the County Sch System, and a Supervisory Class offered by Virginia Western Community College wer then made. The study on the pay plan will be completed by the end of January. Supervisor Minter moved the following prepared resolution designating th day after Thanksgiving as an official holiday: RESOLUTION NO. 83-179 EXCHANGING VETERANS' DAY EST ABLISHED BY THE CODE OF VIRGINIA AS A HOLIDAY FOR THE DAY IMMEDIATELY FOLLOWING THANKSGIVING BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, follows: 1. That commencing with the year 1983 and until further order of the Boar the day immediately following Thanksgiving in the year 1983 and each succeeding ye 14 ~l 9-27-83 hall be an official holiday in Roanoke County, V irginia, the same being exchanged for eterans' Day, which is presently designated as an official holiday as made and provided law; and 2. That the exchange of holidays herein effectuated shall continue in full and effect until further order of the Board, and Veterans' Day shall be a day pon which all County offices pursuant to the direction of the Board of Supervisors for the transaction of all official business. Adopted by the following roll call vote: Supervisors Burton, Nickens, Minter, Johnson None Supervisor Minter RE: RECESS At 8:56 p.m. Chairman Johnson called for a five-minute recess. RE: RECONVENEMENT The meeting reconvened at 9:05 p.m. by Chairman Johnson. Department of Public Facilities - Superintendent, John Hubbard, reported industrial access funds are available for improvements to Hollins Road (Mountain ; tLW Research and Technological Park). Supervisor Minter moved the following prepared esolution: RESOLUTION NO. 83-180 RECOMMENDING AND URGING THE INITIATION OF A PROJECT TO PROVIDE INDUSTRIAL ACCESS TO A CERTAIN POTENTIAL INDUSTRIAL SITE LOCATED IN ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as 1. That said Board, having duly considered the potential industrial development f a certain eight (8) acres, more or less, parcel, respectfully urges and recommends to he Highway Commission of Virginia that consideration be given, that immediate study e made, and that a project be approved and initiated pursuant to the provisions of ection 33.1-221 of the 1950 Code of Virginia, as amended, and specifically sub-section a) thereof, to provide approximately .61 miles of needed industrial access improvements rom Old Hollins Road, route 601, into said eight (8) acre, more or less, parcel adjacent to the AM P, Incorporated property, all of which is situate in Roanoke County; and 9-27-83 ] ,1 ;~) 2. That Roanoke County does guarantee the expense of acquisition of any and all right of way and the vesting thereof in the public agency, but does request the Department of Highways and Transportation to acquire same, and does further guarantee the adjustment of utility expenses necessary for the project, and does hereby assure the Virginia Department of Highways and Transportation that such Department shall incur no expense for such items; and 3. That the Clerk of this Board forthwith transmit certified copies of this resolution together with any necessary appropriate supporting data to the State Highway Commission of Virginia through the local office of the Virginia Department of Highways. Adopted by the following roll call vote: AYES: Supervisors Burton, Nickens, Minter, Johnson None Supervisor Myers Mr. Hubbard also gave oral reports on the completion of Westward LaIc Dam and the finalization of plans for Big Hill water line. NAYS: ABSENT: Department of Development - Superintendent, Timothy Gubala, informe the Board that Mr. Plunkett was present concerning the Retention/Detention Pon Agreement with Area Corporation in connection with Tanglewood Square Shopping Center He requested specific authority of the Board of Supervisors to authorize the Count Administrator to execute the Agreement. Supervisor Minter moved for execution 0 the agreement, and the motion carried by the following roll call vote: AYES: NAYS: ABSENT: Supervisors Burton, Nickens, Minter, Johnson None Supervisor Myers IN RE: APPOINTMENTS Supervisor Minter moved for the reappointment of Charles R. Saul, fro the Cave Spring Magisterial District, as a representative to the Roanoke Industri Development Authority for a 4-year term effective September 26, 1983. carried by a a unanimous voice vote. Supervisor Nickens moved for the reappointment of Bill Triplett, from th Vinton Magisterial District, as a representative to the Roanoke Industrial Developmen Authority for another 4-year term effective September 26, 1983. The motion carried b I il fa 9-27-83 a unanimous voice vote. Regional Partnership of Roanoke Valley, Inc. - The Board discussed and commented on the Articles of Incorporation for this new organization. Supervisor Minter moved to change the agreement to include a paragraph that would require full financial disclosure for members of the Board of Directors. The motion was defeated by the following roll call vote: Supervisor Burton Supervisor Minter Supervisors Nickens, Johnson, Burton Supervisor Myers Supervisors Burton, Nickens, and Johnson were in favor of the idea but voted NAY because they did not want to jeopardize the actual formation of this new organization, and felt that this was not the proper method to institute this particular stipulation, and that it should be incorporated into the By-Laws. Supervisor Minter moved that the Board go on record in requesting that this disclosure be provided for when the By-Laws are drawn up. The motion carried by the following roll call vote: PASS: A YES: NAYS: ABSENT: A YES: NAYS: ABSENT: Supervisors Burton, Minter, Johnson Supervisor Nickens Supervisor Myers Supervisor Nickens moved to support the Articles of Incorporation of the Regional Partnership of Roanoke Valley, Inc., and the motion carried by the following roll call vote: Supervisors Burton, Nickens, Johnson Supervisor Minter Supervisor Myers Chairman Johnson then reported on the Fifth Planning District. Mr. Lee Eddy has been made Chairman, and Roanoke County can only have two members on the AYES: NAYS: ABSENT: Executive Board. Since Chairman Johnson is retiring in December, she is giving her seat on the Executive Board to Mr. Eddy and would like to encourage Supervisor Burton to remain as a Roanoke County representative. Chairman Johnson will take Mr. Eddy's place on the Commission which will have only one more quarterly meeting. Mr. Gordon Dixon and Mr. Ben Firestone requested that the Board concur with these recommendations. 9-27-83 14 :i Supervisor Minter moved to concur, and the motion carried by a unanimous voice vote IN RE: EXECUTIVE SESSION At 9:45 p.m. Supervisor Nickens moved to go into Executive Session pursuan to the Code of Virginia, Section 2.1-344(a) (1), (2), (4), and (6) to discuss personnel real estate, location of prospective business or industry, and legal matters. The motio carried by a unanimous voice vote. IN RE: OPEN SESSION At 10:45 p.m. Supervisor Nickens moved to return open session, and th motion carried by a unanimous voice vote. IN RE: ADJOURNMENT At 10:46 p.m. Supervisor Nickens moved to adjourn, and the motion carrie by a unanimous voice vote. ~ ~ $ / 17/A /W~/ /' . / Ch. an /.