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Home My WebLink About6/13/2006 - Regular Roanoke County Board of Supervisors Agenda June 13, 2006 Good afternoon and welcome to our meeting for June 13, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Minister James Terry Penn Forest Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Roanoke County Police Department for receiving the Governor's Transportation Safety Award - Impaired Driving Category 2. Certificate of recognition to Sergeant Tim Wyatt for receiving the Governor's Transportation Safety Award - Youth Safety Category D. BRIEFINGS 1 E. NEW BUSINESS 1. Adoption of a resolution in support of the Virginia Department of Transportation (VDOT) Secondary Road Project, Colonial Avenue (Route 720), Cave Spring Magisterial District. (Anthony Ford, Transportation Engineering Manager) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance approving a lease for garage purposes from Adams Realty, LLC, located at 900 Carolina Avenue, Salem, Virginia. (Anne Marie Green, Director of General Services) 2. First reading of an ordinance approving a lease agreement for the Tinker Mountain tower site. (Anne Marie Green, Director of General Services) 3. First reading of an ordinance authorizing the vacation of a slope easement located on Lot 21 shown on the Plat of Lost Mountain Subdivision, Cave Spring Magisterial District. (Arnold Covey, Director of Community Development) 4. First reading of an ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia. (Paul M. Mahoney, County Attorney) 5. First reading of an ordinance amending Section 21-156. Tips and Service Charges of Chapter 21. Taxation. of the Roanoke County Code excluding gratuities or service charges on meals from the assessment of the meals tax. (Paul M. Mahoney, County Attorney) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Parks, Recreation, and Tourism Advisory Commission (Appointed by District) 2. Roanoke Valley-Alleghany Regional Commission 3. Virginia Western Community College Board 4. Virginia's First Regional Industrial Facility Authority 2 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - May 23, 2006 2. Resolution of appreciation to Nancy S. MacKechnie, Library Services, upon her retirement after five years of service 3. Request from the schools to appropriate funds totaling $35,933.99 4. Acceptance of a portion of Wilson Mountain Road, Route 819, Cave Spring Magisterial District, into the Virginia Department of Transportation secondary system 5. Request to accept the donation of an approximately 20 foot drainage easement across property of Flora L. Ogden and Jerry W. Ogden, Cave Spring Magisterial District 6. Request to appropriate $56,092.05 to the Clerk of the Circuit Court from the state for fiscal year 2005-2006 7. Request to renew a contract to provide Commonwealth's Attorney services to the Town of Vinton for $6,000 and appropriation of funds for 2006-2007 8. Request from the Police Department to accept and appropriate a Division of Motor Vehicle Mini-Grant in the amount of $3,000 9. Ratification of the appointment of Dr. Lorraine Lange, Superintendent of Roanoke County Schools, to the Community Policy and Management Team (CPMT) J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS 3 M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve 5. Statement of Treasurer's accountability per investment and portfolio policy as of May 31,2006 6. Proclamation signed by the Chairman N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Joseph P. McNamara 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Michael A. Wray O. WORK SESSIONS 1. Work session to discuss proposed revisions to the County's Procurement Chapter 17 of the County Code. (Rebecca Owens, Director of Finance) 2. Work session to discuss incentive program for the volunteer firefighters and EMS providers. (John M. Chambliss, Assistant County Administrator; Rebecca Owens, Director of Finance; and Leon Martin, LOSAP Board Chair) 3. Work session to discuss recycling. (Anne Marie Green, Director of General Services) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (30) discussion regarding the terms and scope of a public contract where discussion in open session would adversely affect the bargaining position or negotiating strategy of the County, namely an agreement with the County School Board of Roanoke County and the Art Museum of Western Virginia; Section 2.2-3711 A (1) discussion or consideration of the appointment of specific public officers, namely appointments to the Roanoke Valley-Alleghany Regional Commission, Virginia Western Community College Board, and Virginia's First Regional Industrial Facility Authority; Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes; and Section 2.2-3711 A (1) 4 discussion or consideration of the performance of specific public officers, namely performance evaluations of the County Administrator and County Attorney. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 5 ACTION NO. ITEM NO. C - \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 Certificate of recognition to Roanoke County Police Department for receiving the Governor's Transportation Safety Award - Impaired Driving Category Elmer C. Hodge ~ J~ County Administrator AGENDA ITEM: APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department has received the 2006 Governor's Transportation Safety Award in the Impaired Driving Category in recognition of the department's program for the prevention of driving under the influence (DUI), These awards are given each year by the Virginia Transportation Safety Board to honor individuals and organizations for their outstanding transportation safety contributions. The award was presented to the department on May 10, 2006, at the annual conference on traffic safety held at Virginia Tech. Chief Ray Lavinder, Assistant Chief Donna Furrow, Sergeant Tim Wyatt, and Elmer Hodge attended the conference and accepted the award. The Police Department has been very proactive in its approach to DUllaw enforcement. In the past, the department focused its efforts on major roadways using DUI sobriety checkpoints. However, statistics indicated a need to also target secondary and residential roads as well as the Blue Ridge Parkway. The department developed four initiatives to address these needs. The first initiative was extended DUI training for off jeers that included enhanced, standardized field-sobriety testing classes; a two-hour sobriety checkpoint class; and line-up DUf training. The second initiative was comprised of 17 DUI checkpoints on the Blue Ridge Parkway some of which were conducted jointly with the National Parks Service. These checkpoints were aimed at motorists who routinely use the Parkway to avoid police and police checkpoints. The third initiative was a three-part program called Operation Daily Watch that was designed to provide targeted speed, DUl, and other violation enforcement on secondary and residential roads not typically saturated with patrols. The final initiative was a series of seven sobriety checkpoints conducted in November and December to combat the high incidence of DUI during the holiday season. These checkpoints were located on routes typically used by teen drivers or on rural and neighborhood roads. Chief Ray Lavinder will attend the Board meeting to receive the recognition. Also expected to attend are Lieutenant Mike Warner and Sergeant Tim Wyatt. 2 - ......-. . ..-..1I4I--.t in Presented this June 2006 Vice-Chairman ACTION NO. ITEM NO. C~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 Certificate of recognition to Sergeant Tim Wyatt for receiving the Governor's Transportation Safety Award - Youth Safety Category AGENDA ITEM: Elmer C. Hodge County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Police Sergeant Tim Wyatt has received the 2006 Governor's Transportation Safety Award in the Youth Safety Category, which recognizes Sergeant Wyatt's multi-faceted approach to promoting traffic safety primarily among the County's young-adult population. These awards are given each year by the Virginia Transportation Safety Board to honor individuals and organizations for their outstanding transportation safety contributions. The award was presented to Sergeant Wyatt on May 10, 2006, at the annual conference on traffic safety held at Virginia Tech. In addition to Sergeant Wyatt, Chief Ray Lavinder, Assistant Chief Donna Furrow, and Elmer Hodge also attended the conference. Sergeant Wyatt, as supervisor of the County's student resource officers, has developed the Why Math Matters program. This approach teaches teens traffic safety awareness using math and physics that meets SOL guidelines, thereby making the program widely accepted by the school system. This program has been so successful that Sergeant Wyatt is developing another version for use with youth groups and their families. As supervisor of the County's Checkpoint Strike Force effort, Sergeant Wyatt initiated seven sobriety checkpoints in November and December to target impaired driving during the holiday season on routes typically driven by teen drivers. As part of the program, a County ambulance was converted into a command center and storage unit for officers. Sergeant Wyatt also instituted the Saved by the Belt/Bag Club to identify individuals whose lives were saved or whose injuries were reduced because proper occupant protection devices were utilized. This program promotes public awareness of the importance of correctly using safety belts, air bags, and child safety seats and has received extensive media coverage. Sergeant Wyatt will attend the Board meeting to receive the recognition. Also expected to attend are Chief Ray Lavinder and Lieutenant Mike Warner. 2 ........~ Gove~~~n in Presented this of June 2006 ACTION NO. ITEM NO. E - \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Adoption of a resolution in support of the Virginia Department of Transportation (VDOT) Secondary Road Project, Colonial Avenue (Route 720), Cave Spring Magisterial District SUBMITTED BY: Anthony Ford, P.E. Transportation Engineering Manager ElmerC.Hodge {~f{~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Colonial Avenue, Route 720, road improvement project (0720-080-299, P-101, R-201, C-501) was placed in the Secondary Roads System Six-Year Improvement Plan approximately ten years ago and was priority number three (3) in the recently approved fiscal years 2006-2012 plan. The purpose of this project is to bring a section of Colonial Avenue (from near the intersection at Penn Forest Boulevard, Route 687, to Electric Road, Route 419) up to current design standards and to replace the existing bridge over a branch of Mudlick Creek with a pipe. As proposed, Colonial Avenue, an urban minor arterial, will be widened from its current 20 feet to 24 feet. The road will have shoulders that are eight feet wide, four feet of which will be paved. A distinguishing feature of this project is the proposed roundabout at the intersection of Colonial Avenue and Penn Forest Boulevard. This traffic management feature was subsequent to comments received from the design public hearing and should address the needs of this particular intersection and corridor. VDOT has noted that as part of this project, it may become necessary to temporarily close a section of Colonial Avenue and a section of Penn Forest Boulevard. VDOT held a design public hearing for this project on October 24, 2005. This was just one of numerous meetings that has been held between VDOT staff, Roanoke County staff, and interested citizens. Approximately thirty (30) people attended the October 2005 hearing, with many of those providing comments to VDOT staff. VDOT staff feels they have adequately addressed these concerns and that the project as submitted to the County (including the roundabout at the Penn Forest Boulevard and Colonial Avenue intersection) is the best possible design for the situation. The anticipated schedule for the project, assuming that the County approves the resolution in support of the project, is to begin right-of-way acquisition in late 2006 and to advertise to accept bids from contractors for construction in late 2008, with construction planned to begin in spring 2009. FISCAL IMPACT: The total project cost is estimated to be $5 million. This allocation is funded in the County's Secondary Roads Six-Year Improvement Program with state and federal funds; there is no County allocation to this project. ALTERNATIVES: 1. Approve a resolution supporting the Virginia Department of Transportation project 0720- 080-299, P-1 01, R-201, C-501 (Colonial Avenue, Route 720), thereby allowing the project to go to the next phase and come to completion. 2. Do not approve a resolution in support of the Virginia Department of Transportation project 0720-080-299, P-101, R-201, C-501 (Colonial Avenue, Route 720), thereby prohibiting the project from proceeding to the next phase. STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION CENTER ON JUNE 13, 2006 RESOLUTION REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0720- 080-299, P-101, R-201, C-501) COLONIAL AVENUE (ROUTE 720) WHEREAS, the Virginia Department of Transportation held a design public hearing on October 24, 2005 for the purpose of soliciting public comments on the proposed improvements to Colonial Avenue (Route 720); and WHEREAS, the Virginia Department of Transportation feels they have adequately addressed the public comments as submitted to them for this project; and WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to Colonial Avenue (Route 720) as outlined in Roanoke County's Secondary Roads System Six~ Year Improvement Plan for Fiscal Years 2006 - 2012. NOW, THEREFORE, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office, by the Clerk to the Board of Supervisors. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Diane S. Childers, CMC Clerk to the Board of Supervisors /.,:' r ..:' .~ri , , "'. . , , - '~'~'7~ ~., ~ .- - ' ,. !i ,'.! ~. ~- ~'~' 'OJ ACTION NO. ITEM NO. ~-\ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: First reading of an ordinance approving a lease for garage purposes from Adams Realty, LLC, located at 900 Carolina Avenue, Salem, Virginia SUBMITTED BY: Anne Marie Green Director of General Services Elmer C. Hodge ~ j(..ar County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: During the recent budget presentations, there was discussion regarding the current staffing and space issues at the County garage. The garage, built in the 1980's and located on Market Street in Salem, services almost all of the County fleet of 491 vehicles. This includes passenger cars, ambulances, and heavy trucks. Some specialty work on fire and rescue and solid waste vehicles is still outsourced, although those repairs are also tracked in the garage's software system. When the Western Virginia Water Authority (WVWA) was created in July 2004, the County offered to also provide service for those vehicles. The Authority currently operates 219 vehicles, bringing the total serviced by the County garage to 710. The garage itself has a shop space of only 4,300 square feet with four bays for vehicle repair. There are 5 full-time and one part-time mechanic; a part time data entry clerk; an office support specialist; and the fleet manager. Due to the configuration of the property where the garage is currently located, a lot of time is devoted to moving vehicles around in order to have them serviced. The parking lot is always crowded, and some vehicles are parked on the street and at the vacant property next door. Additionally, when vehicles are broken down for major repairs, bay space is unavailable for regular maintenance and smaller repairs. This has resulted in a loss of at least 15% efficiency according to a report done for General Services by Chatham Consulting in December, 2005. That report also estimated that based on the number of vehicles serviced, the garage should have between 9 and 11 full time mechanics and 1 between 13 and 16 bays, depending on how much work is done in-house. Twenty-five percent of the work currently done at the garage is performed for the WVW A. If the County did not service those vehicles, we would still need an additional 2 to 4 mechanics and 3 to 6 bays. The stress level at the current facility is high and in order to service the fleet, the Fleet Manager spends much time on the floor helping to work on vehicles, necessitating after hours and weekend time to catch up on the necessary paperwork, particularly involving updating of the repair records for accurate billing to the departments. Additionally, the garage has overrun its overtime budget by 14% through the month of April and we are beginning to experience turnover, which in an operation this small causes a serious impact on service delivery. A new County garage is at the top of the CIP list approved by the CIP committee and the Board of Supervisors. The Board also agreed during the budget work session that a temporary satellite facility is necessary to immediately address the inefficiencies of the current facility and the stress on the employees. Maintenance of the County fleet, particularly public safety vehicles, is critical to County operations and the safety and security of employees and citizens. Staff atthe garage has a 99.9% satisfaction rating from its users; but in order to maintain this level of service, something needs to be done immediately to address crowding and overtime issues. The WVWA executive directors have indicated support of the County garage and a willingness to enter into a long term contract when a new garage is built. A copy of the business plan and cost figures for the new facility is attached. The equipment will generally be movable to the permanent building when it is constructed. Staff has located a suitable building for a satellite operation on Carolina Avenue in Salem, a few blocks from the current facility. It has three overhead doors and has been used as a vehicle repair facility until recently. There is office space, room for parking, restrooms, and storage space. The total area of the building is 2,880 square feet, and it is available immediately at a rent of $1,350 per month. This building will allow the garage staff to perform regular preventative maintenance service on light vehicles, such as police cars and other sedans, quickly and efficiently without interfering with the heavy truck and other repair work. This will also allow the garage to provide increased service on the solid waste fleet at the Market Street facility, increasing revenue and improving turnaround time. The lease agreement is for one year, with a one year extension and month to month thereafter. The garage, while charging fees for service, is not a true enterprise fund. It is supported not only through charges to the departments and to the WVWA, but also through the general fund. This keeps the labor rates at the facility below the prevailing market rates, and it is generally set up to break even. However, for the past several years, it has made a profit, and the Finance Department anticipates a surplus of $70,000 for the current fiscal year. These funds will be used for the equipment for setting up the new facility. Future surplus funds from the labor rates will fund the increased staffing necessary for the increased workload. 2 FISCAL IMPACT: The rent for the satellite facility is $16,200 annually and it is anticipated that the County will need the building for at least two years until a new garage is constructed. Funding is available in the garage budget. ALTERNATIVES: 1. Approve the first reading of the ordinance and waive the second reading so that lease negotiations can be concluded and the facility can be up and running as soon as possible. 2. Do not approve the first reading. Without the additional facility and staffing, the garage will be unable to continue supporting the operations of the WVWA. The WVWA does have the option of using the City of Roanoke's garage or private vendors to service its fleet. Turnaround time for repairs at the garage will also increase because long term reliance on overtime is not a realistic option. STAFF RECOMMENDATION: Staff recommends Alternative 1. This will be a good interim solution until plans for a new County garage facility can be finalized. 3 Attachment 1 County Garage Satellite Operation Business Plan Mission Statement The purpose of the Garage Satellite is to provide much needed repair capacity and alleviate gridlock at the main fleet repair facility at 622 S. Market St. It will also allow the Garage to "gear up" for the new facility by hiring, training and equipping 3 mechanics. Introduction The Garage currently is struggling to maintain the County and WVWA Fleets out of the 4 bay, 5 lift facility in Salem. There are currently 5 full-time mechanics, an office support specialist, a part-time mechanic and data entry clerk. Based on Chatham Consultants recommendations we should have at least 9 mechanics and 14 bays for a fleet of over 700. Functional Description The satellite garage will be designated primarily for PM service, light repairs, light vehicle tire work, and front-end alignments. Virtually all of the equipment will be relocated to the new facility once built. Moving the majority of the light duty PM work to the satellite facility will help alleviate gridlock at the main garage due to the high volume and quick turnover of PM work. OrQanization & Personnel The Garage satellite will be a direct subsidiary of the main County Garage. The Fleet Manager will oversee all operations, including scheduling, staffing, records management and billing. However there will be an on-site supervisor (Lead Mechanic) at the satellite, OperatinQ Procedures Actual hours of operation and shop procedures will be targeted to the needs of the customers. Customers will call the garage main number when requesting repairs or service and referred as needed to the satellite. Initially hours of operation will be as follows: Mon- Thur: 6:00 AM to 4:30 PM Attachment 1 Customers The satellite garage will service customers from WVWA, Explore Park and the County. The facility will be equipped to service cars and light trucks and therefore will handle quite a few police patrol cars, and any other cars used by a variety of departments. Light duty pickups may be run through as the need arises. Pricing PM services and minor repairs will be priced just like the main garage and all work will be entered in the FASTER System. Billing will be done by the main garage. Financial The initial startup cost will be covered by Garage surplus. As can be seen from the financial projections spreadsheet, it is anticipated that the operation will operate at a slight deficit but this will be absorbed in the overall Garage budget. It is anticipated that new efficiencies will result in an increased accountability at the main Garage and a corresponding increase in billable hours. Garage Satellite Equipment Install Cost Lifts, 10,000# (2@ $3,320 Electrical, lighting Alignment Rack Air Conditioning (office) Fluid dispensing Tire Equipment Shelving, storage Compressor, reels, tools Vises (2) Headlight Aimer Floor jack Battery charger Jack stands Safety equipment (OSHA) Drop lights, cords Bench tank, 250 gal (2) Timeclock Office furniture, fixtures Computer FASTER license Phones Attachment 1 $ 6,640 $10,000 $10,220 $ 1,000 $ 795 $ 4,000 $ 1,590 $ 3,000 $ 500 $ 1,350 $ 389 $ 400 $ 150 $ 500 $ 605 $ 2,164 $ 375 $ 2,500 $ 2,000 $ 1,000 $ 600 $49,778 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13,2006 ORDINANCE APPROVING A LEASE FOR GARAGE PURPOSES FROM ADAMS REALTY. LLC, LOCATED AT 900 CAROLINA AVENUE, SALEM. VA WHEREAS, the County of Roanoke seeks to rent a facility for garage purposes located at 900 Carolina Avenue, Salem, VA on property owned by Adams Realty, LLC, c/o Roger Turner; and, WHEREAS, this lease is for a period of one year commencing July 1, 2006 and terminating June 30, 2007, with an option to renew for an additional one year term and thereafter on a month to month basis; and WHEREAS, the first reading on this ordinance was held on June 13, 2006; and the second reading has been dispensed with, upon an affirmative vote of 4/5ths of the members of the Board, this being deemed to be an emergency measure pursuant to Section 18.04 of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the lease of a garage facility from Adams Realty, LLC consisting of 2880 square feet for an initial term effective as of July 1, 2006, through June 3D, 2007, with an option to renew for an additional one year term and thereafter on a month to month basis, at an annual rental of Sixteen Thousand Two Hundred Dollars ($16,200) is hereby authorized and approved. 2. That the rent payment shall be paid from the garage budget. 3. That the County Administrator or any Assistant County Administrator is authorized to execute this lease on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form approved by the County Attorney. 2 ACTION NO. ITEM NO. r: - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: First reading of an ordinance approving a lease agreement for the Tinker Mountain tower site SUBMITTED BY: Anne Marie Green Director of General Services Elmer C. Hodge ~ I)~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR"S COMMENTS: r~~~~ SUMMARY OF INFORMATION: The County of Roanoke owns and/or rents several sites around the Roanoke Valley for the purpose of maintaining towers and antennae for its public safety radio communications system. The tower sites are part of a regional system that also serves the City of Roanoke and the Town of Vinton. One of the tower sites is on Tinker Mountain in Botetourt County, on property owned by Lee C. Hartman, Jr. This site, which has been used by the County for over a decade, is important for reaching certain parts of the Valley and also helps to provide back-up capabilities for the system. The County is currently paying Mr. Hartman $3,400 per year rent based on a lease which expires on June 30, 2006. Staff has negotiated a new lease with Mr. Hartman with the following terms: . Four year lease begins July 1, 2006, at a rate of $3,500 per year for the first year . The rent increases by 5% each year thereafter for a rate of $3,675 in 2007; $3,858 in 2008; and $4,050 in 2009 FISCAL IMPACT: The total cost of this lease over the next four years is $15,083. Funding is available in the E-911 maintenance account. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of the attached ordinance and schedule the second reading for June 27, 2006. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2006 FIRST READING OF AN ORDINANCE APPROVING A LEASE FOR THE TINKER MOUNTAIN TOWER SITE WHEREAS, the County of Roanoke rents a site is located on Tinker Mountain in the County of Botetourt, Virginia, on property owned by Lee C. Hartman, Jr., for the purpose of maintaining towers, antennae, and equipment buildings for the operation of its public safety radio communications systems, said property being designated upon the Botetourt County Land Records as Tax Map No.1 06-45; and, WHEREAS, the County of Roanoke has leased this site for over a decade to provide E911 coverage to critical areas and to provide back-up capabilities for the public safety system; and, WHEREAS, the most recent lease term has expired and staff has negotiated with the property owner for a new lease of this site; and, WHEREAS, the provisions of Section 18.04 of the Charter of Roanoke County require that the acquisition of any interest in real estate, including the lease of real property, shall be accomplished by ordinance; the first reading of this ordinance was held on June 13, 2006, and the second reading of this ordinance was held on June 27, 2006. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the lease of a parcel of land from Lee C. Harman, Jr., consisting of 0.0363 acre, more or less, as shown on Exhibit A attached hereto, together with the non~exclusive right of ingress, egress and regress from Tinker Top Road (Frontage .~ Road) over the existing gravel access and private driveway to the site, for an initial term effective as of July 1, 2006, through June 30, 2010, at an annual rental of Three Thousand Five Hundred Dollars ($3,500.00), with an increase of five (5%) each year in the annual rental rate, is hereby authorized and approved. 2. That the rent payment shall be paid from the E911 Maintenance Account. 3. That the County Administrator or any Assistant County Administrator is authorized to execute this lease on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form approved by the County Attorney, 2 .., ~. ... -,(,' \ "1' " \ '" . ~ ..... ~, \~\~ t: l5 . o::Ou <((/)<( CltDl"') W~U) UOI"') ZOOO W Ii) . lL.......O '. ~ L- x \ ", \ "1' \ \ \ \ \ \ ~ I-:l ~ ::a E--i ~ ~ ~ ~ H CX) to ~ LO W ~ (9 I <CU) c.o CLWCl10p O:::~~~ 0" ~ @ ....J 0 to a::WW '--0 Uz ::Eo::: ~C:~<(O O~Ll..o...N ON OJ X ~ o w w o "." '. ....."\~... ~I' ", '. ":D;;,,;\(~I~I",;~~, ,n.: ",:' '(1'-:.. '().,~ ""'. ~ ~ Z o 0Cl':) Uo o ~ C\2. O~ Z~ ~ ~ ~~ .. ~ ~ ;":::;:zz f:i..... .. ~~~ ~ ~~~~~fQ~ ~d~~ 00 E9<~< U) ::c:~CO::c: > ~~ fj ~a ~ H ~~ H ~u :::>= U)~ . . ~~ u c::lrn ~ o o:l ~'{'1i'Ji). . ...,' I ;;'" t" .. .~~Ii~ ~ O'l :it: "'C! o U, ~ ~ <( :I: I w W ....J ......... Z 2 Z , o <( u ......... ~ .. '.' "%\.." '.. .. ,. ,. . """ -j .' ACTION NO. ITEM NO. r. 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: First reading of an ordinance authorizing the vacation of a slope easement located on Lot 21 shown on the Plat of Lost Mountain Subdivision, Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development ElmerC. Hodge CP--rrr--/J~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~.~ al~-~ SUMMARY OF INFORMATION: Charles S. Palmer of C.F.G. Corporation has requested the vacation of the slope easement shown on the Lost Mountain Subdivision that was dedicated by the plat of record in Plat Book 10, Page 55, to the Board of Supervisors of Roanoke County located adjacent to the intersection of Split Rail Lane (Rte. No. 1966) and Lost Drive (Rte. No. 1958). The slope easement currently prohibits placement of a proposed conventional drainage field suitable for a three bedroom house on the subject lot. Since the easement is platted within lot 21 of the Lost Mountain plat, all of the easement would transfer to the said petitioner. There are no adjoining landowners or other persons that will be affected by this action. No existing utilities are present within the easement. The Virginia Department of Transportation (VDOT) has been notified of the vacation of the slope easement and has no objections. Pertinent information is shown on Exhibit A, which is attached hereto and titled "PLAT SHOWING SLOPE EASEMENT - TO BE VACATED BY BOARD OF SUPERVISORS ROANOKE COUNTY, VIRGINIA". ,- FISCAL IMPACT: The cost and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. ALTERNATIVES: 1. Adopt the proposed ordinance authorizing the vacation of the slope easement. 2. Do not adopt the proposed ordinance authorizing the vacation of the slope easement. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of the ordinance and schedule the second reading and adoption of the ordinance for June 27, 2006. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2006 ORDINANCE AUTHORIZING THE VACATION OF A SLOPE EASEMENT LOCATED ON LOT 21 (TAX MAP NO. 84.04-2-21) AS SHOWN ON THE PLAT OF LOST MOUNTAIN SUBDIVISION IN PLAT BOOK 10, PAGE 55, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the plat of Lost Mountain Subdivision prepared by Jack G. Bess, dated November 21, 1985, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 10, page 55, ("the Lost Mountain Plat") established a slope easement of variable width along the front and side lot line of Lot 21; and, WHEREAS, Charles S. Palmer of C.F.G. Corporation has requested the vacation of this slope easement since it prohibits the placement of a proposed conventional drainage field suitable for a three bedroom house on the subject lot; and WHEREAS, no other property owner will be affected by the vacation of this slope easement and the Virginia Department of Transportation has reviewed and approved this slope easement vacation; and WHEREAS, the developer, as the Petitioner, has requested that, pursuant to 915.2-2272 of the Code of Virg inia (1950 r as amended), the Board of Supervisors of Roanoke County, Virginia, vacate this slope easement located on Lot 21 and designated on the plat of Lost Mountain Subdivision, Plat Book 10, Page 55; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by 915.2-2204 ofthe Code of Virginia (1950, as amended). THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 13, 2006, and a second reading and public hearing of this ordinance was held on June 27,2006. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (slope easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public use. 3. That this slope easement of variable width being designated and shown as "SLOPE EASEMENT TO BE VACATED" on Exhibit "A" attached hereto prepared by the Roanoke County Department of Community Development dated May 30, 2006, said slope easement being located along the front and side lot lines of Lot 21 (Tax Map No. 84.04-2- 21) located at the intersection of Split Rail Lane and Lost Drive and having been dedicated on the subdivision plat of Lost Mountain Subdivision recorded in the aforesaid Clerk's Office in Plat Book 10, page 55, in the Cave Springs Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to 915.2-2272 of the Code of Virginia,1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to 2 accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with 915.2-2272 of the Code of Virginia (1950, as amended). 3 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLA TS, AND CALCULA TED INFORMA TlON AND DO NOT REFLECT AN ACCURA TE BOUNDARY SURVEY. LEGEND 084.04-01-20.00 4.15 Ac. 084,04-01-20.00 -- Split Rail 57,43 Ac.(D) 6001 Ac,(C) TAX 1/ 84.04-02-21.00 EXISTING LOT 21 21 2.11 AC, 2.19 Ac. 084.04-02-20.00 .20 TAX MAP NO. 84.04 EXHIBIT "A" PLAT SHOWING SLOPE EASEMENT. TO BE VACATED BY BOARD OF SUPERVISORS OF ROANOKE COUNTY. VIRGINIA PREPARED BY: ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT IJ"l IJ"l 19 c.. o 'P""'i ai c.. 8 /f)' j' & , 6 '<1' !1 Rt.1966 5665 3.26 Ac. 18 II , SCALE: 1 =100 DATE: 5-30-2006 ACTION NO. ITEM NO. E::.!:! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD ATTHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: First reading of an ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2-1414,3 of the Code of Virginia SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In June 2005, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. The first reading of this proposed ordinance was held on June 13, 2006; the second reading and public hearing is scheduled for June 27, 2006. The current salary for Board members is $14,816. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 4%. FISCAL IMPACT: A 4% increase would cost $2,963.20 ($592.64 each). The new salary for each Board member would be $15,408.64. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13,2006 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 15.2~1414.3 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $14,816 by Ordinance 062805-11 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on June 13, 2006; the second reading and public hearing was held on June 27,2006. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $15,408.64 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 2006. ACTION NO. ITEM NO. ~-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: First reading of an ordinance amending Section 21- 156. Tips and Service Charges of Chapter 21. Taxation. of the Roanoke County Code excluding gratuities or service charges on meals from the assessment of the meals tax SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: j0Ar~~J ~~ SUMMARY OF INFORMATION: The 2006 session of the Virginia General Assembly adopted Senate Bill 85 which excluded from the sales price of meals all gratuities or service charges for purposes of calculating the sales and use tax and the local tax on meals. This legislation provided that mandatory service charges or gratuities in excess of 20% would still be subject to the sales and use tax and the local meals tax. Therefore, it is necessary to amend the applicable provision of the County Code in order to conform it to this State enabling legislation. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of the attached ordinance and set the second reading for June 27, 2006. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13,2006 ORDINANCE AMENDING SECTION 21-156. TIPS AND SERVICE CHARGES OF CHAPTER 21. TAXATION. OF THE ROANOKE COUNTY CODE EXCLUDING GRATUITIES OR SERVICE CHARGES ON MEALS FROM THE ASSESSMENT OF THE MEALS TAX WHEREAS, the 2006 session of the Virginia General Assembly adopted Senate Bill 85 which excluded from the sales price of meals all gratuities or service charges for purposes of calculating the sales and use tax and the local tax on meals; and WHEREAS, this legislation provided that mandatory service charges or gratuIties in excess of 20% would still be subject to the sales and use tax and the local meals tax; and WH EREAS, it is necessary to amend the applicable provision of the County Code in order to conform it to this State enabling legislation; and WHEREAS, the first reading of this ordinance was held on June 13, 2006; and the second reading of this ordinance was held on June 27, 2006. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-156. Tips and service charges of Chapter 21. Taxation of the Roanoke County Code be amended to read and provide as follows: Sec. 21-156. Tips and service charges. Where a purchaser provides a tip or gratuity for an employee of a seller, and the amount of the tip/gratuity is wholly in the discretion of the purchaser, the tip/gratuity is not subject to the tax imposed by this article, whether paid in cash to the employee or added to the bill and charged to the purchaser's account, provided in the latter case, the full amount of the tip/gratuity is turned over to the employee by the seller. An amount or percent, whether designated as a tip, gratuity or service charge, that is added to the price of the food and beverages by the seller, and required to be paid by the purchaser that exceeds twenty percent (20%) of the sales price, is a part of the selling price of the food and beverages and is subject to the tax imposed by this article. 2. That this ordinance shall be in effect from and after July 1, 2006. ACTION NO. ITEM NO. H 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Parks, Recreation, and Tourism Advisory Commission (Appointed by District) The three-year term of Robert List, Catawba Magisterial District, will expire on June 30, 2006. Mr. List has advised that he does not wish to serve an additional term. Mr. Terry Harrington, Hollins Magisterial District, resigned from the Commission on May 18, 2006. This three-year term will expire on August 30, 2007. 2. Roanoke Valley-Alleghany Regional Commission The three-year term of Lee Osborne will expire on June 30, 2006. 3. Virginia Western Community College Board The four-year term of Joseph C. "Joe" Thomas, Sr. will expire on June 30, 2006. 4. Virginia's First Regional Industrial Facility Authority The four-year terms of Richard C. Flora and Joseph B. "Butch" Church, alternate member, will expire on June 30, 2006. The two-year terms of Doug Chittum and Jill Loope, alternate member, will expire on June 30,2006. 2 . r\-9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 13, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of minutes - May 23, 2006 2. Resolution of appreciation to Nancy S. MacKechnie, Library Services, upon her retirement after five years of service 3. Request from the schools to appropriate funds totaling $35,933.99 4. Acceptance of a portion of Wilson Mountain Road, Route 819, Cave Spring Magisterial District, into the Virginia Department of Transportation secondary system 5. Request to accept the donation of an approximately 20 foot drainage easement across property of Flora L. Ogden and Jerry W. Ogden, Cave Spring Magisterial District 6. Request to appropriate $56,092.05 to the Clerk of the Circuit Court from the state for fiscal year 2005-2006 7. Request to renew a contract to provide Commonwealth's Attorney services to the Town of Vinton for $6,000 and appropriation of funds for 2006-2007 8. Request from the Police Department to accept and appropriate a Division of Motor Vehicle Mini-Grant in the amount of $3,000 9. Ratification of the appointment of Dr. Lorraine Lange, Superintendent of Roanoke County Schools, to the Community Policy and Management Team (CPMT) 1 .. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 2 ACTION NO. ITEM NO. 7>~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Resolution of appreciation to Nancy S. MacKechnie, Library Services, upon her retirement after five years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge ~ I/~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ms. MacKechnie retired on June 1, 2006, after five years of service in the Libraries. She has advised that she is unable to attend a Board meeting and requested that her resolution be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Ms. MacKechnie with the appreciation of the Board members for her years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO NANCY S. MACKECHNIE, LIBRARY SERVICES, UPON HER RETIREMENT AFTER FIVE YEARS OF SERVICE WHEREAS, Nancy S. MacKechnie was first employed by Roanoke County on April 2,2001, as Hollins Branch Librarian; and WHEREAS, during her tenure as Branch Librarian, Ms. MacKechnie demonstrated the highest standards of professionalism and positive customer service; and WHEREAS, Ms. MacKechnie also acted as both mentor and leader to her staff, encouraging them to meet and surpass citizens' expectations of service, to provide a diverse collection of materials, to create interesting and content-rich courses in public instruction, and to be an information resource to the community; and, WHEREAS, Ms. MacKechnie's actions and those of her staff earned the respect, affection, and appreciation of citizens, businesses, and colleagues; and WHEREAS, Ms. MacKechnie oversaw the extensive reorganization and refurbishment of the Hollins Branch Library, demonstrating care and thoughtful decision- making, which helped to restore the library to a bright and appearing environment for patrons; and, WHEREAS, Ms. MacKechnie retired from Roanoke County on June 1, 2006, after five years and two months of service; and WHEREAS, Ms. MacKechnie, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to NANCY S. MACKECHNIE for more than five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. ITEM NO. I-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13,2006 AGENDA ITEM: Request from the schools for appropriation of funds totaling $35,933.99 SUBMITTED BY: Dr. Lorraine Lange Superintendent APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County schools requests that the Board appropriate the following funds: 1. Roanoke County Schools and Virginia Western Community College (VWCC) have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. The courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, a request for appropriation of additional funds is necessary. Roanoke County Schools collected $84,210 in tuition from 923 students. VWCC reimbursed $153,463.21 for services rendered. The school division owes VWCC $204,617.62 for tuition, technology and college service fees. The difference between what was collected and what was spent is $33,055.59. 2. Since the inception of student industry certification testing, the cost of tests has been the responsibility of the individual students and/or the local school system. The 2005 General Assembly appropriated funds to reimburse the students and school system for the expense. Roanoke County Schools is requested $2,878.40 in reimbursements. FISCAL IMPACT: The instructional budget will be increased by $33,055.59. The Career and Technical Education budget will be increased by $2,878.40. At TERNATrVES: None STAFF RECOMMENDATION: Roanoke County schools requests funds totaling $35,933.99 be appropriated as outlined above. ACTION NO. I-4 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13,2006 Acceptance of a portion of Wilson Mountain Road, Route 819, (Cave Spring Magisterial District) into the Virginia Department of Transportation Secondary System AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge cL~ 1-1 ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: JL~.d/ ~rl SUMMARY OF INFORMATION: Subsequent to adjacent property owners' request, County staff has worked with the Virginia Department of Transportation (VDOT) staff to extend the state maintained portion of Wilson Mountain Road, Route 819, to a proposed cul-de-sac. The extension will be from the existing end of state maintenance to the end of the proposed cul-de-sac, approximately 0.04 miles in length. Note that acceptance of real estate to obtain the necessary right-of-way for the roadway improvements was approved by the Board of Supervisors on February 14, 2006 (Action #A- 021406-3. F). FISCAL IMPACT: No additional County funding is required. Funding was allocated to this VDOT revenue sharing project in fiscal year 1999-2000. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept a portion of Wilson Mountain Road, Route 819, into the secondary road system. THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, IN REGULAR MEETING ON THE 13th DAY OF JUNE, 2006, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF A PORTION OF WILSON MOUNTAIN ROAD, ROUTE 819, CAVE SPRING MAGISTERIAL DISTRICT, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form LA-5(A), fully incorporated herein by reference, is shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street described on the attached Additions Form LA-5(A) to the Secondary System of State Highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and: BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTH ER RESOLVED that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. 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W 00> II) ~ Of) E <<l ;:c: :::s a u <.J 0 ~ <: -0 I- OJ eIi I- -B c: <: ...... ' t: u.. 0 II) 0 1:: II) .. '" z c. 'Oil 0 .. Jj f: ~ <: -0 c: U 00> 2 G: t;: ~ f: 'i t:: <.I 0 0<: " '" I':l. "-l '" U C c: <<l OJ ..... E E-< ..c:: u pj S OJ ~ " -d' :.a 0 r--. I- ~ .,':! >. E= <:: .", 0 " ..<: .. -;:: <.I -< E .. 6 C <<l '" '" II) <.> II) '" >. a ...... o II) ,. 'i/i ::l Q )( II) >. '" ~ ...... o ..E: 011 'c:: ...... o ..<: :a .~ -0 II) II) ~ :; ::l o v; II) o Z Addition to of State Road Name: Wilson Mountain Road '0,04 miles From the current end of state maintanace to District: Cave Rte 819 Cul-De-Sac 200 feet 1, 2006 Scale, 1 inch ACTION NO. ITEM NO. I-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Request to accept the donation of an approximately 20 foot drainage easement across property of Flora L. Ogden and Jerry W. Ogden, Cave Spring Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development ElmerC. HOdge ~ fJ~ County Administrator . APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~-i/ ~~ SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for a 20 foot width drainage easement along Poff Lane in the Cave Spring Magisterial District: Donation by Flora L. Ogden and Jerry W. Ogden of a 20 foot width drainage easement across property located on Poff Lane in the Cave Spring Magisterial District. The location of said easement is shown on a plat entitled "Exhibit A" being granted to County of Roanoke, Virginia, by Flora L. Ogden and Jerry W. Ogden, located on Poff Lane (0.8. 1378, Pg. 903), Cave Spring Magisterial District, Roanoke County, Virginia, dated December 7,2005, prepared by Caldwell White Associates The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. &, IPF ~':b 11/ 'v~ .{i ,,<v / / / x t /<-v\)\)' / f::j.J I ~ (,;. n~ (\.\) / 7 ,\J ~ ~v ~'? / ~~. ~ ,") / / PROPERTY OF ~ / I / FLORA L OGDEN ct I < / DRY It: OGDEN I ( D.B. 1378, PG. 900 \ \ TAX # 87.10-3-11 0. 2 MILE :t TO CHAPARRAL DRIVE \\ '\\\ \ \ \ , \ \ \ 6.~.~ NEW 20' OE !i: \, ~~ ~Ib \, ~36" PIPE ~I ~ t '<. \, \, S 32'51'55" E C\j ;:? \, ~ \, 111.41' V) \, \, \, \, \ \ \ S 18'20'13" E \ \ \ ~\ 169.41' \ \ \ - - N 84'24'20" W I ~ 39.06' PROPERTY OF / /______. EXIST 15' DRAINAGE EASEMENT KA Y E. THOMPSON / / TAX # 87.10-3-10.2 / / (P.B. 9, PG. 198) / I NOTES: ' / ~.Ofi'. t./.~ ,. THIS PLA T WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TlTLE,j 1'" REPORT BY A LICENSED A TTORNEY. THERE MA Y EXIST ENCUMBRANCES il/ /J~ ~fL< ,~ WHICH AFFECT THE PROPER TY THA T ARE NO T SHOWN HEREON, ) 2. THE SUBJECT PROPERTY LiES WITHIN ZONE 'x' AS SHOWN ON THE FEMA 'RAN\O'~~WELt. FLOOD INSURANCE RATE MAP 51161C0062 D, DATED OCTOBER 15, 1993. 7 "-c.. ..I\C~. 3. THIS PLA T DOES NOT CONSTITUTE A BOUNDARY SURVEY BY CALDWELL Vc.i 4J~ WHITE ASSOCIATES. ~~ ~()~ 4. THIS PLA T IS BASED ON A CURRENT FIELD SURVEY. ......~ PROPER TY OF ERIC E. A~Y TAX # 87.10-3-10 N ...j, U'\ \~\? ~ 1.0 ~~\O o . 0.. LEGEND APPROX APPROXIMA TE EXIST EXISTING FND FOUND IPF IRON PIN FOUND DE DRAINAGE EASEMENT 't CEN TERLlNE Z a "T1 t,:J ~ S 8S.:--.... <SOO" /16:'~ c V, u't) , 5 2539'23" W 115.36' .... (",.j ...... sn ~ o <.0 C) o <J"I ~ .... .>\ ~ u:>~ . <S' ~_ i.r... 5 22'29'14" E 123.57' APPROX LOCA TlON EXISnNG HOUSE PROPER TY OF JANET O. ct MICHAEL PRIce TAX # 8110-3-11.1 IPF EASEMENT PLAT FOR COUNTY OF ROANOKE, VIRGINIA SHOWING NEW 20' DRAINAGE EASEMENT TO BE CONVEYED BY FLORA L. OGDEN AND JERRY W. OGDEN (D.8. 1378, PG. 900). 51 TUA TE POFF LANE CA \IE SPRING MAGISTERIAL DISTRICT rn"f\ITY nc {)n,HlnVC 1/1{)~J^,,"" ACTION NO. T-{o ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Request to appropriate $56,092.05 to the Clerk of the Circuit Court from the state for fiscal year 2005-2006 SUBMITTED BY: Brent Robertson Director of Management and Budget Elmer C. Hodge (/-..-..- IE ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: rJ~~~~ SUMMARY OF INFORMATION: Additional technology trust funds, representing fees collected by the Roanoke County Circuit Court Clerk's office, have been received from the state in the amount of $56,092.05. These additional funds have been earmarked for the purpose of purchasing software, hardware, maintenance, and related upgrades to the indexing software utilized by the courts. These funds need to be appropriated to the Clerk of Circuit Court so that the necessary computers and equipment can be purchased. FISCAL IMPACT: There is no fiscal impact; 100% state funds. STAFF RECOMMENDATION: Staff recommends appropriating $56,092.05 to the Clerk of Circuit Court for fiscal year 2005-2006. ACTION NO. ITEM NO. .r~1J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Request to renew a contract to provide Commonwealth's Attorney services to the Town of Vinton for $6,000 and appropriation of funds for 2006-2007 SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Elmer C. Hodge c:J:-- ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~(J '?~/ SUMMARY OF INFORMATION: In the past, the prosecution of criminal cases, including traffic infractions, misdemeanors, and preliminary hearings of felony cases, for the Town of Vinton were heard in the Vinton municipal building. Beginning July 1, 2004, the judges of the General District Court wanted these cases heard in the Roanoke County courthouse in the City of Salem. This eliminated the need for the judges, clerks, and sheriff's deputies to travel to Vinton for these cases. In addition, by staying in the Roanoke County courthouse, the clerks had available computer access. While the cases were in Vinton, they were handled by the Town's Attorney; however with the move to the County Courthouse, the travel became prohibitive for the Town Attorney. The Town of Vinton approached the County Commonwealth's Attorney's, Randy Leach, about handling the Town cases through his office. An agreement was reached to provide these services to the Town for $6,000 annually beginning July 1,2004. This money is paid as a salary supplement to the four Assistant Commonwealth's Attorneys, who added these cases to their existing workload. The arrangement has worked well for both parties, and they would like to renew the contract again, for the year beginning July 1, 2006, with the same terms. FISCAL IMPACT: The Town will pay the County $6,000 to provide legal services for the 2006-2007 fiscal year. This money will be paid to the four Assistant Commonwealth's Attorneys as a supplement of $53.60 per pay period. The $6,000 will also cover the employer portion of the FICA tax for these employees. STAFF RECOMMENDATION: Staff recommends the following: 1. Approve the attached contract for the County Commonwealth's Attorney Office to provide legal services to the Town of Vinton for the 2006-2007 fiscal year 2. Appropriate revenue of $6,000 from the Town of Vinton; and appropriate increased expenditure of $6,000 for salary supplements and FICA for the Commonwealth's Attorney's Office in 2006-2007. CONTRACT FOR PROFESSIONAL LEGAL SERVICES BE IT KNO\VN THAT this agreement is entered into by and between the Town of Vinton, Virginia (hereinafter sometimes referred to as "Town") and Roanoke County Commonwealth's Attorney (hereinafter sometimes referred to as "Counsel"). Counsel hereby agrees to furnish the following services: Representing the Town in the prosecution of criminal cases, including but not limited to traffic infractions, misdemeanors, civil and mental hearings, and preliminary hearings of felony cases, as well as cases in Juvenile and Domestic Relations Court, and in the Court of Appeals of Virginia on petitions for writ of error. Counsel will also act as a legal advisor on criminal issues for the local law enforcement (Town of Vinton Police Department). The scope of this contract does not include litigation or proceedings arising out of or involving tort or worker's compensation. These legal services are to be provided under the immediate supervision of the Roanoke County Commonwealth's Attorney, Edwin Randy Leach, III. In consideration of services described hereinabove, the Town hereby agrees to pay the Counsel $6,000 per annum to be used as follows: 1. Each of the four attorneys listed in Attachment A will receive a pay supplement of $53,60 per pay period. Based on 26 pay periods per year, this amounts to an annual supplement of$1500 each (including the employer portion of FICA tax at $4.10 per pay period). 2. Any amounts remaining, due to turnover in the office, may be used by Counsel for other office expenses, related to Vinton cases. Upon execution of the contract, the Town should mail a check in the amount of $6,000 to the County of Roanoke, Attention Ms. Diane D. Hyatt, PO Box 29800, Roanoke, VA 24018. At least semi-annually, Council will provide a summary of cases handled by Council, showing a breakdown of the cases handled on behalf of the Town of Vinton. The County of Roanoke will include the pay supplement on the County payroll checks for the attorneys listed on Attachment A. Any change in attorneys will require an amendment to Attachment A, which will need to be signed by the County Chief Financial Officer, in order to insure that the payroll change is made. A copy of this amendment will by mailed to the Town of Vinton, Attention Mr. Kevin Boggess, 311 South Pollard Street, Vinton, VA 24179. This contract is for a one year period only, commencing July 1, 2006 and ending on June 30, 2007. This contract may be renegotiated on an annual basis, This contract should be renegotiated thirty days before the beginning of the new fiscal year in order to insure the continuation of the payroll supplement to the individual attorneys. All records, reports, documents and other material delivered or transmitted to Counsel by Town shall remain the property of Town, and shall be returned by Counsel to Town, at Counsel's expense, at termination or expiration of this contract. All records, reports, documents, pleadings, exhibits or other material related to this contract and/or obtained or prepared by Counsel in connection with the performance of the services contracted for herein shall become the property Town, and shall, upon request, be returned by Counsel to Town, at termination or expiration of this contract. The Town and Counsel acknowledge and agree that the Department of Justice has the right to review all records, reports, worksheets or any other material of either party related to this contract. The Town and Counsel further agree that they or either of them will furnish to the Department of Justice, upon request, copies of any and all records, reports, worksheets, bills, statements or any other material of Counsel or Town related to this contract. Counsel agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and counsel agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Counsel agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. IN WITNESS WHEREOF, the parties have executed this Agreement as of this day of TOWN SIGNATURE: Title: COUNSEL SIGNATURE: Title: ROANOKE COUNTY SIGNATURE: Title: ACTION NO. ITEM NO. ~"8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Request from the Police Department to accept and appropriate a Division of Motor Vehicle Mini-Grant in the amount of $3,000 APPROVED BY: James R. Lavinder Chief of Police Elmer C. Hodge C ft County Administrator SUBMITTED BY: COUNTY ADMINISTRATOR'S COMMENTS: I~~f~ SUMMARY OF INFORMATION: The funds will be used to support the Roanoke County Police Department's efforts in the operation Click-It or Ticket program. These funds will pay officers overtime to conduct early morning safety check points in residential neighborhoods to enforce occupant protection in Roanoke County. No matching funds are required. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of this Division of Motor Vehicle grant in the amount of $3,000. ACTION NO. ~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Ratification of the appointment of Dr. Lorraine Lange, Superintendent of Roanoke County Schools, to the Community Policy and Management Team (CPMT) SUBMITTED BY: John M. Chambliss, Jr. Assistant County Administrator APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Community Policy and Management Team (CPMT) is the oversight group that administers the funding of cases under the Comprehensive Services Act for at-risk children and families. The Superintendent of Roanoke County Schools serves as a representative on this committee. The appointment of Dr. Lorraine Lange, Superintendent, has been approved by the CPMT in accordance with their by-laws and is presented to the Board of Supervisors for ratification. STAFF RECOMMENDATION: Staff recommends ratification of the appointment of Dr. Lorraine Lange to represent the Roanoke County Schools on the Roanoke County CPMT. H -, GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA % of General Amount Fund Revenues Prior Report Balance $11,808,285 7.57% Addition from 2004-05 Operations 1,103,457 Audited Balance at June 30, 2005 12,911,742 Unallocated revenue 2005-2006 350,000 Balance at June 13, 2006 13,261,742 8.50% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2005-06 at a range of 7.5%-8.5% of General Fund Revenues 2005 - 2006 General Fund Revenues $156,020,489 7.5% of General Fund Revenues $11,701,537 8.5% of General Fund Revenues $13,261,742 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge l fer County Administrator H-~ COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering sefVices, and other one-time expenditures.) Amount Audited Balance at June 30, 2005 $5,318,848.06 Remaining funds from completed projects at June 30, 2005 346,794.94 Transfer from Department Savings 2004-2005 784,359.00 7/26/2005 Appropriation for construction of new school warehouse (117,000.00) 8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00) Officers approved in the Police Department 9/27/2005 Appropriation for renovations to Roanoke County Courthouse (123,000.00) 12/20/2005 Appropriation to design and build a bay at Back Creek Fire and (150,000,00) Rescue Station 12/20/2005 Contribution to the Town of Vinton for the War Memorial Expansion (100,000.00) 2/28/2006 Appropriation for construction of a new school warehouse (40,244.50) Balance at June 13, 2006 $5,834,217.50 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2005 $1,416,838.00 7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00) Appropriation from 2004-05 Operations 679,628.00 Balance at June 13, 2006 $679,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge elf County Administrator M-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2005-2006 Original Budget $100,000.00 August 9, 2005 Appropriation for Legislative Liaison ($15,000.00) September 13, 2005 Appropriation for donation to American Red Cross ($10,000.00) for assistance with Hurricane Katrina October 25, 2005 Appropriation for the purchase and installation of a ($1,800.00) neighborhood sign in the Delaney Court Community December 20, 2005 Appropriation to increase services and staffing hours at Bent ($9,000.00) Mountain and Mount Pleasant Libraries January 24, 2006 Appropriation for assessment for APCO negotiations ($2,203.00) to VMLN ACO APCO Steering Committee February 28,2006 Appropriation for Volunteer Appreciation "Spring Fling" ($7,000.00) March 28, 2006 Appropriation for June 13, 2006 primary ($18,950.00) March 28, 2006 Appropriation for the relocation of several polling places ($2,750.00) April 11, 2006 Appropriation for restroom facilities at Starkey Park ($10,000.00) Balance at June 13, 2006 $23,297.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge t r~ County Administrator M-~ FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Audited Balance at June 30, 2005 FY 2005-2006 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2005-2006 Annual Capital Contribution County Schools Balance at June 13, 2006 $ 6,242,387 2,000,000 (3,424,615) 524,000 (900,615) 300,000 300,000 600,000 $ 5,941,772 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ~fcr County Administrator ACTION NO. ITEM NUMBER~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 13, 2006 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of May 31,2006 SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURITIES CONTRA 53,175.775.98 (265,538.15) 10,200,000,00 (65,510.00) 63,044,727,83 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION (G.O.) 4,260,072.82 4,260,072.82 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES SUNTRUST SWEEP WACHOVIA 2,063,009.71 1,131,404.03 21,027,137.68 2,606,057,50 9,353,755.12 2,430,116.77 38,611,480.81 TOTAL 105,916,281.46 04/05/06 "Y\! r'l-(,p,c\' PROCLAMA nON Declaring MOTHERS DAY to FATHERS DAY 2006 to be "PARENT'S MONTH" in theThe Roanoke Valley WHEREAS, we honor and celebrate parents and recognize tne skills, knowledge, time, and responsibility required daily for effective parenting; and WHEREAS, children need love, respect, caring and understanding but they also need kind but rum and consistent teaching and guidelines from their parents and other involved adults to best prepare them for a good and happy life and to be good citizens; and WHEREAS, whcn parenl.'i and other concerned adults model respect and consideration to each other and to other adults, as well as to their children, their children best learn these virtues; and WHEREAS, parenting practices are more effective when children have as many opportunities as possible to observe and participate in family activities; and WHEREAS, children thrive physically, emotionally, and cognitively when parents are adequately prepared to know how best to enhance their own attitudes, knowledge, and skills; and WHEREAS, appropriate early experiences are vital to the development of a child's brain and have been plainly shown to minimize later academic failure. depression, addictions, teen pregnancy, delinquency, and violent behavior; and WHEREAS, competent parenting preparation is known to be the best way of reducing the yearly abuse and neglect reported on three million children in the United States, as well as all those for whom reports are not filed; and WHEREAS, physically or emotionally abused children are more likely to become involved in youth and adult violence and to pass abuse, neglect and violence on to following generations; and WHEREAS, understanding the responsibilities and demands of effective parenting, helps young people postpone ha ving children until they are mature and ready; and WHEREAS, responsible parenting education for young people will help prevent future child abuse by developing empathy, listening, problem solving and coping skills, and an understanding of child development and appropriate discipline for our next generation of parents; and WHEREAS, a national poll found that the vast majority of adults in the Unites States support parenting education for young people, and WHEREAS, all children deserve fathers, mothers, and other caring adull.'i who are prepared to be engaged, nurturing and effective. NOW THEREFORE, we the undersigncd hereby proclaim the period from May 14,2006 (Mother's Day) through June, 18,2006 (Father's Day) as PARENTS MONTH in the Roanoke Valley. FURTHER, we ask that parents and others who have regular contact with children carefully plan and carry out at least one activity in this month to foster better parenting and nurturing skills. IN TESIMONY WHEREOF, I1we have hereunto set my/our hand and caused to be affixed the Great :;eal of the (City/County/State) of this day of 2006, I..} ( . . . .~. ",'., . . .-' /~~ ;:)t54i CIty of Salem, Virginia ~ ....-e.fl~O Roanoke County, Virginia 0, . W J\...Ct.~1 I Botetourt County, Virginia --- ....... ~~,-J Craig County, Virginia C~ ;:.Q., '-'-..J Franklin County, Virginia .., 1 manner r ..: one . . , ,. . I ~ _'J . , ~ ' - - . ~ _ _ L _ ~ ~ _' -_ ""0 ~ - -- - -. - .. - 0 --- _ 0 I -- -- - '~' to to to ~~ .. to of may obtain & document in this dollar range. all others will be handled the 0'="",' _ I _ :,..~ . ...- _ -... . ~.~~ .... - _ ......~ _ _ ~ .. __.'_ ..... __, ~ ..r.~. _ _ _ ......"... -~__=-' . - -. - . - - -.. - - - 1- ~ ............ =--- _ __ __ _ - __ _ - - - ~ ___~_ - _ to sources to Recommendation Over Over 4 3.20% ,24 100.00% lalian documented phone Depts with delegation authority may obtain & ocument quotations in this dollar range; all others will handled by the Purchasing staff, Unsealed Informal Written Request for Quotation Professional Services $5,001 to $15,000 valid sources $15,001 $30,000 registered vendors) to $3Q,000 valid sources oads/Non-Professional Services $5,001 $15,000 $10,001 $50,000 (4) sources sources $15,001 to $30,000 registered Formallnvilation for (IFB/RFP) rofessional Services and Request for Proposals $30,000 $30,000 oads/Nan-Professional Services Over $30,000 Over $50,000 1 6 ~ contractors or ~ r 'I \ II I' ~, L "..---.---- ~ -..."~.,II~-=--- 00 .J <l: 00 o c.. o cr c.. 00 o III .w OOU W- I-> 00:: :)UJ a 00 .J Z<l: UJZ I=Q -00 CJ::oo :!,:w au.. u..0 CJ::CJ:: c.. M Z Ow ZU d>5 UJCJ:: I-UJ 000 :)...J a<l: Z Q 00 00 UJ u.. o ocr u..c.. CJ:: o UJ .J <l: w 00 .J <l: :;:; CJ:: o ~r---------~~,.~ i!t~~~l.~- --=---.!o'~ _ _~""-~ =2==-~ - - . ;.c ::::H! ~) :::=. )> - ."":r.Jo:' 11"11 .--. > -' 2.2-4309 Contract 00.00. -..- 1 to or to to to to to 1 II. to to to - to E ~ 2 3 ACTION NO. ITEM NO. O-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Work session to discuss incentive program for volunteer firefighters and rescue providers SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: Elmer C. Hodge Ell County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the work session on February 28, 2006. the Length of Service Awards Program (LOSAP) Board of Trustees discussed that the original LOSAP program was developed as a retention program to encourage volunteers to continue to volunteer their time and expertise to deliver fire and rescue services. The program was designed to take advantage of the training and experience of those members who served their community and make the reward something that could help them when they reached retirement age. The program was established during a period of time when recruitment of volunteers was declining. Overall, the LOSAP program was successful in retaining experienced volunteers by rewarding them for their time and expertise; however, the program was not valued as a recruitment model. In an effort to recruit and retain volunteer fire and rescue members, the LOSAP program needs were reviewed, evaluated, and recommendations for changes made. The LOSAP Board of Trustees provided for a recommendation to freeze the LOSAP program as of December 31, 2005, with the vested benefits at that time. They also recommended establishing a replacement recognition program for current and future volunteers whereby $150,000 per year would be divided among the volunteers using a point system similar to the point system previously used for the LOSAP retirement program. This time has been set aside to discuss the recommended replacement incentive program for volunteer firefighters and EMS providers. Proposed Name of the ProQram: Volunteer Incentive Program (VIP) Purpose of the Proaram: To reward Roanoke County volunteer firefighters and EMS providers with an annual bonus for meeting a minimum service requirement. Proaram Components: This program provides for a maximum benefit of up to $500 per volunteer annually to be paid in April of the following year. To receive the benefit, a person must accumulate 80 points per year based on responding to calls, training, attendance at meetings, certifications, serving as an officer, etc. Communication Plan: The new Volunteer Incentive Plan (VIP) will be rolled out to the volunteers as soon as it is given final approval. A VIP power point presentation will be devised by the Volunteer Coordinator for roll out. A member of the LOSAPNIP Board of Trustees will visit each volunteer organization and present the VIP program by using the standardized VIP power point presentation. The new VIP brochure and VIP point record will be given to each volunteer at this meeting. All new members will receive this information during rookie orientation, and all Roanoke County Fire and Rescue Department recruiting materials will be updated with the VIP information. Summary: Currently, $200,000 is budgeted for the LOSAP program. An additional $58,000 was included in the 2006-2007 budget approved at the May 23, 2006 Board meeting. During 2006-2007, $108,000 will be sent to VFIS to fund the old program and $150,000 used to fund the new incentive program. In addition, any budgeted amounts unspent at the end of the fiscal year should be rolled 100% to the following year and used to pay down the unfunded liability of the old plan. The VIP program was discussed and reviewed with Chief Rick Burch and he supports these recommendations. Members from the LOSAP Board of Trustees will be at the work session to review the recommendations for the Volunteer Incentive Program and answer any questions. Attachment . Volunteer Incentive Program (VIP) Master Plan . VIP Brochure . VIP Point Sheet Attachment 1 Roanoke County Fire &: Rescue Department \ \ I J ,/ '-. VIP Volunteer Incentive Program Master Plan The administrator, by signing this Master Plan, establishes the VIP, a defined annual cash payout incentive plan, for volunteers of Roanoke County Fire &: Rescue Department to be governed by the Roanoke County Board of Supervisors. The name of the Plan shall be The Roanoke County Fire &: Rescue Volunteer Incentive Program. The terms of this incentive program are defined in this Master Plan document, along with supporting documents including a brochure and record sheet. The following terms and conditions shall constitute the provisions of the VIP Plan as set forth in their entirety. 1. VIP Administrator The Roanoke County Board of Supervisors II. VIP Manager VIP Board of Trustees Roanoke County Fire and Rescue Office 3568 Peters Creek Road, NW Roanoke, Virginia 24019 III. Effective Date of the VIP prol!ram The "Effective Date" shall be January 1,2006. IV. plan Year of the VIP prOl!ram shall be: January through December, with checks issued in April. V. Constitution and By~Laws of the VIP Board of Trustees ARTICLE I TITLE AND GBJ ECTIVES Section 1 This group shall be known as the Roanoke County Public Safety Volunteer Benefits Board of Trustees (hereafter referred to as LOSAPNIP Board of Trustees). Section 2 Its objective is to be the ultimate authority on management, policy making decisions and eligibility in the benefits/incentive program. 2 Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 ARTICLE II BOARD MEMBERS The LOSAPNIP Board of Trustees shall consist of the Chairperson of the Fire Chiefs Board, the Chairperson of the Rescue Chiefs Board, the Roanoke County Risk Manager, a member of Roanoke County Finance Department, a volunteer fire representative, a volunteer rescue representative, and two volunteer representatives at large. The Chairperson and Vice~Chairperson are voted into office by the Board of Trustees, The Chairperson and Vice/Chairperson shall be elected in January of each year. The Chairperson and Vice/Chairperson shall serve the board from the time of election until time of the next election, In the event of death, resignation or removal from office, the vacant office shall be filled at the next regular business meeting, by a simple majority of board members present. In the absence of the Chairperson, the Vice/Chairperson will preside over the meeting. The secretary for the board shall be the Volunteer Coordinator. Board liaisons shall be requested to serve by the Board of Trustees. Board Members will serve a four/year term. The Roanoke County Risk Manager, Member of the Roanoke County Finance Department, Chairperson of the Fire Chiefs Board, Chairperson of the Rescue Chiefs Board, the Volunteer Coordinator and the board liaisons shall be exempt from term limits and their term indefinite through the duration of their position. All new board members, with the exception of board liaisons and the Volunteer Coordinator shall be confirmed by the Roanoke County Board of Supervisors at a regular business meeting. If, after expiration of a term, a position on the board is unable to be filled by a new member, the said existing board member will continue to serve until the new member is appointed and confirmed by Roanoke County Board of Supervisors. 3 Section 13 Section 1 Section 2 Section 3 Section 4 Section 1 Section 2 Section 1 Section 2 Section 1 Section 2 A representative of the Fire Chiefs Board and a representative of the Rescue Chiefs Board shall be allowed to attend Board of Trustee meetings in the absence of the Chairperson of the Fire Chiefs Board or in the absence of the Chairperson of the Rescue Chiefs Board. ARTICLE III DUTIES The chairperson shall preside over meetings. The Vice~Chairperson shall act in the absence of the chairperson by assuming all the chairperson's duties. All members of the Board of Trustees shall be voting members, with the exception of board liaisons, the Volunteer Coordinator, and representatives of the Fire and Rescue Chiefs Board, should they attend a meeting. In the event of a tie, the Chairperson will serve as the tie breaking vote, Board liaisons shall serve as advisors to the Board of Trustees. ARTICLE IV MEETING RULES Meetings will be held on the third Thursday of every month at 1900 hours. A quorum shall consist of the voting members present. ARTICLE V ELECTION PROCEDURES Elections shall be held in January of each year. The Chairperson and Vice~Chairperson are voted into office by the Board of Trustees. ARTICLE VI BY~LAWS No alterations or amendment shall be made to this constitution and by~laws unless prepared in writing and presented at regular meeting. The amendment, revision, or alteration shall be reviewed by the Board of Trustees. 4 J Section 3 The Board of Trustees shall read the amendment, revision, or alteration at two consecutive regular business meetings before votes are cast. Section 4 An amendment, revision, or alteration shall be acted upon and adopted or rejected by a majority vote of the voting members present at a regular business meeting. VI. Rules and Regulations of the VIP program A. The VIP program is an incentive program that rewards Roanoke County volunteer firefighters and EMS providers with an annual bonus for meeting a minimum service requirement. B. The maximum benefit as of January 2006 is $500.00 per volunteer annually to be paid in April of the following calendar year. c. You must earn a minimum of 80 points on the VIP point record during the calendar year to be eligible for this program. D. Refer to the Roanoke County Fire and Rescue VIP Point Record for criteria on how to earn points. E. To qualify for this program you must be a Roanoke County Fire and Rescue Department Volunteer and you must be at least 16 years of age; and an active member of a Roanoke County Fire and Rescue organization. F. To remain eligible for this program volunteers must be in good standing with Roanoke County as of the last day of the incentive year. Any disciplinary action involving a felony would result in the volunteer being disqualified and not eligible for the VIP benefit. G. A VIP eligible member is defined as: 1. A volunteer member who is at least 16 years of age and has been approved by the Roanoke County Fire and Rescue Department application process as a Firefighter/Rescuer; 2. &: been accepted by a Roanoke County Volunteer Fire/Rescue Organization as a Firefighter/Rescuer; 3. &: meet Firefighter/Rescuer SOP's, certifications, etc as indicated by Roanoke County Fire &: Rescue Department and Fire/Rescue Organization; 4, Firefighters/Rescuers must be certified at minimum level within 18 months of acceptance into organization. This means a Firefighter must have Firefighter I within 18 months of acceptance into organization; and Rescuers must have EMT ~B within 18 months of acceptance into an 5 organization. Prior to 18 months a volunteer may earn their 80 points and incentive if they are actively working toward becoming certified. Additionally, a volunteer must remain certified at the minimum level to be eligible for the VIP program. 5. The Department Chaplain shall be a VIP eligible member subject to the following: The Chaplain is the designated department Chaplain as set forth in County Policy if: A~0l~004. The Chaplain shall record monthly points based on a point system constructed by the VIP Board specific to the Chaplain position. Points submitted shall be verified by the Chief of Fire/Rescue, or their designee in lieu of a volunteer Chief Signature. H. All policies, procedures and the point system of this program are to be interpreted as a whole, and individual statements shall not be construed so as to undermine the overall intent of the documents, I. The VIP Point Sheet should be filled out weekly or monthly in order to ensure its accuracy. J. If a volunteer is a member of multiple organizations, he/she must earn 80 points with one organization and is only eligible to receive one annual bonus per year. K. No points will be awarded for any activity performed for individual monetary compensation, L. It is the responsibility of the volunteer member to maintain an accurate record of your points, which shall be verified by the leader of your organization and authorized by their signature at the end of the year. M. The principle reason for a member being at the station shall be used to determine in which category points will be awarded. (i.e, training, business meetings, station duty, running calls, etc...) N. The VIP Board of Trustees recommends that the leadership of each organization periodically review the point records to assure that each member is given due credit for active participation. O. A current roster of active members (as defined above) must be maintained in the Fire/Rescue Office. It is the responsibility of the volunteer organization to update the county roster as changes in membership and/or activity status occurs. P. VIP Point Records are subject to random annual independent audits, Q. The VIP Board of Trustees reserves the right to modify all policies, procedures and the point criteria, with adequate notice to the participants, in order to maintain an effective program. 6 R. The VIP Board of Trustees shall be the ultimate authority on management, policy making decisions and eligibility in the program. S. All concerns with the program shall be handled through the VIP Board of Trustees, A volunteer must put their concern in writing and send it to the Official Board address listed on this master plan. VII. VIP Record Sheet Categories and Criteria A. Compliance with Organization By-Laws and County Policy - 12 points maximum for this category Each member must comply with Volunteer Organization By-Laws and policies; while meeting all requirements of Roanoke County Fire &:: Rescue Department Policies on a monthly basis. I point per month, If a member fails to earn their point for anyone month- their points in this category for the entire year are forfeited. B. Alarm Response and/or Duty - SO points maximum for this category . Response on calls: I point per call you respond to (40 points maximum for this sub-category) . Station Duty -I point per 4 hours of duty time. 4 hour minimum for du ty shift (40 points maximum for this sub-category) C. Training / Drills - 40 points maximum for this category . 1 point per hour of training. Must have at least 20 hours of training per year to receive points in this Training Category (40 points maximum for this sub-category) . I time 20 point allowance for state or federal certification course upgrade (20 point maximum for this sub-category) This 20 point upgrade bonus is awarded to those who become certified in the following state/ federal certification courses: Firefighter/EMS level upgrade, for approved certification in course sponsored by: FEMA, VDFP, VA VRS, VDEM, National Registry of EMTs, and other course as approved by the Board of Trustees. If you have any questions about a course meeting the requirements to earn the 20 point upgrade you should call 561- 8060 prior to taking the course to verify if your certification meets these requirements. D. Administrative Functions - 30 points maximum for this category . 1 point per business or administrative meeting (20 points maximum for this su b-category) 7 . Elected or appointed officer or chairperson receives 20 points for the calendar year . Organization representative on a committee such as Training, Recruitment, LOSAPNIP receives 1 point per meeting (10 points maximum points in this sub~category) Points should be pro~rated if position held less than one year E. Special Activities - 20 points maximum for this category . 1 point per 2 hours of time spent assisting with a fund raiser, public service event, education or recruitment event, demonstration, parade, or speaking engagement. VIII. Attachments VIP Point Record VIP Brochure 8 ROA.'\'OKE COUNTY FIRE A.'ID RESCUE Volunteer Incentive Program POillt Record Program Established 2006 The Roanoke County Board of Supcn1sors along ,'vlt.!!-goanoke GOWlty Fire &: Rescue is pleased to offer you the \lP program. This Volunteer IncentiVe IJ~ is trolyortgmal and the only one of its kind that we know of. The follO\\1ng point systcrn Is to be .~. forrCCQJ'(ting youtcrcdirs with the v1P program. Please refer to the back of this page for spectfic detaU.as to how to eat,n ~our points. A vulunteer member must accumulate a minImum of 80 points to earn llugocrlYcaI'nand ql,lali!Y f~the annual cash~. Ypu should keep a log book of each point earned with date, time lUld adeSCItJ?t:i?l:.l;ofwhat sernce youprmided You MlJST have documentation of hO\v you earned each potnt on tlrls record. Feel free to I1stAI1;points earned so as to make sure you reach the 80 points 'without error. ~- ~..l N..... D<IM"'*IM'I:_ o o .......... - c_ cllKk... " ....... r_~ NUI!I_ . ..,..:.....,::..-'..-.:,-..- ... .. J II. . ID IV V POLICY RESI'ON!iIIDVTY TRAINING ~tJ\IE 5I'InAL TDT.u.s . AC11VhTES ... tU lit lIIIZ) (50 II -x) (ofO" 11IIlt) (3011I: aa) ....... . ao tIb lIIIZ) .0. A. I..,:.... . "- ...t._ A. ~lIlI .':1P< 0.. '.....- I"........ ,,,_ ''''- ,.....2_01 .....- .......- --'" -. .... 1>0"--' . ....- m__' ~--, '40... ...) '40 -....\ ""-..... ",,--,. nll__, ""........ 131I_...., ....-...., January Pebruary !I.tarch April Mav June July Au\Zust September Cktoocr November December V_Total . . &n.dN-. ... .< nx.JI. toTAL AU..OWAIUt JIOlNTS RJl. VIP My Volunteer Eltg1b1l1r:y Certtftcatlon is: (CIrcle) FF 1111 - EMT - other: I affirm that this is a true summation of my points earned illld have the documentation to support it. Voluntee-r signature Date As Chief, I ha\'e conf1nned that the pobtts earnt"d or a<<ura~ and hayt" seen the documt"ntation to support it Volunteer Chief signature Date 9 DIRECTIONS ON HOW TO COMPLETE YOUR VIP POThi RECORD I. Compliance- with OrJanization By-Laws and Count)' PoliC)' - 12 points maximum for this ('ate-gory Each mtmbft- must comply ....i.th Volunteer Organization By-Laws and policies; while meeting all requirements of Roanoke County Fire & Rescue Department Policies on a monthly basis. I point per month. If a m~ jails to earn their point for anyone month- their points in thi.. category for the entire yeM Me forfeited, n. Alarm RMponse and/or Duty - 50 points maximum for this ('ate-gory A Response on calls: I point per call you respond to (40 points maximum for this sub-categOty) B Station Duty -I point per 4 hours of duty time, 4 hour minimum for duty shift (40 points maximum for this sub-category) m. Traininal Drills - 40 points maximum for this ('ategory A 1 point per hom of training, Must have at least 20 homs of training per year to receive points in this Training CategOty (40 points maximum for this sub-categOlY) B, 1 time 20 point allowance for state or jede/'Ol an.tification COUf'se upgrade (20 point maximum for this !'ub-category) This 20 point upgrack bom.1s is awarded to those who b<<ome certified in the followingstotel /,JOtJI urtificotion courses: Firefighter/EMS level upgrade, for approved certification in COUfse sponsored by: FEMA. VDFP. VAVRS. 'iDEM. National Registry ofEMT's, and other course a6 appro,..ed by the Board of Trustees. If you have any questions about a course meeting the requirements to earn the 20 point upgrade you should ca11561-8060 prior to taking the co~ to verify if yom certification meets these requirements. IV. Administrative Fnnctions - 30 points maximum for this (,<ltegory A 1 point per business or administrative meeting (20 points maximum for this sub-categOty) B. Elected or appointed officer or chairperson ~cei\'e!I 20 points for the calendar year C. Organization representative on II committee $uch as Training, Recruitm~t, LOSAP/VIP receives 1 point per meeting (10 points maximum points in this sub-category) Points sholl/d lu p~1'fJJ'" if position helA feu. tl,an O1'~ J"ar V. SpKi:al Acti,itiK - 20 points ~~nmll.D1 for this catepry ...................... .... . A 1 point per 2 ho\u-s oftimC)$pmt assisting with a fund rai~.lP>li9Scr".ice ey~t, education or recruiunent event, demollsttati<>p. p.uade, or s~altio.g. engagemept~ Totals T outl each row into the "T otaJ."cohmm and then add your "Total" Column Up. (created 5/2006) 10 .. CI) CI) E CI) > .. .- a c .. c .. ::::>> a) CI) - 0 0 w > C .. - A. "E " .E Ii . g.3;o. 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ITEM NO. 0 -j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 13, 2006 AGENDA ITEM: Work session to discuss recycling SUBMITTED BY: Anne Marie Green Director of General Services ElmerC.Hodge C~ ~~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board has requested this work session to discuss recycling in Roanoke County. Currently, the County recycles office paper in various buildings and provides a drop off recycling trailer at Hollins University. This is a joint operation and is open to Roanoke County citizens. There are also drop off trailers at the Roanoke Valley Resource Authority Transfer Station on Hollins Road. There has been discussion on providing this type of recycling opportunity to the citizens at other sites throughout the County. At the work session, staff will provide further information about the recycling services in neighboring localities, and the plans and cost for expanding our current operations. Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 13, 2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, TH EREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.