Loading...
HomeMy WebLinkAbout4/22/1980 - Regular -. 4-22-80 2] Board of County Supervisors Salem-Roanoke County Civic Center Salem, Virginia April 22, 1980 The Board of County Supervisors of Roanoke County, Virginia, met this day in open session at the Salem-Roanoke County Civic Center in Salem, Virginia, this being the fourth Tuesday and the second regular meeting of the month of March. Members present: Chairman Lawrence E. Terry, Vice-Chairman Edward C. Park, Jr., Supervisors May W. Johnson, Robert E. Myers, and Paul B. Matthews. Chairman Terry called the meeting to order at 6:00 p.m. and Supervisor Johnson immediately moved that the Board go into Executive session to discuss Personnel, legal matters and real estate; the motion was adopted by unanimous voice vote. IN RE: RECONVENEMENT Chairman Terry called the meeting to order in open session at 7:10 p.m. IN RE: INVOCATION Invocation w~s offered by Rev. Tom Jones, Fort Lewis Baptist Church, Route 1, Salem, Virginia, and the pledge of allegiance to the Flag was offered in unison. IN RE: APPROVA.L OF MINUTES Or motion of Supervisor Johnson and a unanimous voice vote, the minutes of the regular meeting April 8, 1980 were approved. IN RE: RECOGNITION OF STUDENTS Chairman Terry informed the citizens that today being Student Government Day for Roanoke County School Students, he would like to recognize the students present who participated in the program by having students to 22 4-22-80 identify themselves and with which department they worked for the day. Chairman Terry expressed his thanks and appreciation to these students and stressed the importance of allowing high school students to get a first hand look into the general operation of their local government. IN RE: PUBLIC HEARINGS IN RE: REQUEST OF FEKAS HOMES, INC. FOR REZONING FROM RE * TO INDUSTRIAL DISTRICT M-2, A PARCEL OF LAND CON- * TAINING 1.422 ACRES LOCATED ON THE SOUTHWESTERLY * SIDE OF A 30 FOOT ROAD, BEING AN EXTENSION OF * APPROVED UNDERHILL AVENUE, S. E., IN THE VINTON MAGISTERIAL * DISTRICT. * W. H. Fralin, Attorney for Petitioner, was present to support this request and no one in opposition appeared. On motion of Supervisor Park and the following recorded vote, the rezoning was approved. AYES: Supervisors Matthews, Terry, Johnson, Myers, and Park NAYS: None IN RE: NOTICE TO CONSIDER VACATING REMAINDER OF PLAT OF * SPRING GROVE SUBDIVISION. A PORTION OF SAID PLAT * RECORDED IN PLAT BOOK 1, PAGE 221, OF THE CLERK'S * APPROVED OFFICE OF THE CIRCUIT COURT WAS VACATED BY THE * BOARD OF SUPERVISORS SEPT. 12, 1978 * Chairman Terry asked if anyone was present in opposition to this request; no one responded. Frank Rogers Sr., Attorney, stated his appreciation to Supervisor Park for bringing this matter up again since this map is sixty some odd years old and all parties related to this area are in agreement to vacate said map. Supervisor Park stated he originally had reservations about vacating the entire map because of the heavily traveled road and that he had asked Fred Altizer, Highway Department, to make a study of the road situation and see if it might be improved or widened, but due to lack of funds to such a project, he moved that the entire map be vacated, which motion was adopted by the following recorded vote. AYES: Supervisors Matthews, Terry, Johnson, Myers, and Park. NAYS: None IN RE: PETITIONS AND COMMUNICATIONS 4-22-80 2~ IN RE: LEAGUE OF WOMEN VOTERS TO SPEAK CO~CERNING THE U. S. ARMY CORP. OF ENGINEERS' STUDY OF THE WATER SUPPLY NEEDS FOR ROANOKE VALLEY OVER THE NEXT T\lTENTY YEARS. Mrs. Cherry Shindell, Natural Resources Chairman, came forward to read aloud a report which states the League's support of comprehensive long range planning for conservation and development of water resources. She stressed the need for local governments to immediately implement some plan for conservation of water supplies by evaluating each alternative. The report is filed with the minutes of this meeting. Supervisor Johnson stated that studies are presently being made between local governments for all areas for this conservation. Supervisor Park stated that conservation is of great concern and has not been approached to the fullest extent. IN RE: REQUEST OF NORTH CROSS SCHOOL FOR A RAFFLE PERMIT No one was present in support or opposition of this request. On motion of Supervisor Johnson and the following recorded vote, the request was granted. AYES: Supervisors Matthews, Terry, Johnson, Myers, and Park. NAYS: None IN RE: REQUEST OF OAK GROVE SCHOOL FOR A BINGO PERMIT This item was not on the agenda but Chairman Terry recognized Hrs. Phyllis K. HcCa1lie who appeared in support of this request and no one appeared in opposition. On motion of Supervisor Johnson and the following recorded vote, the request was approved. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park. NAYS: None IN RE: REQUEST OF JAi.'1ES H. I:IARTHA1"\J FOR A "SPECIAL USE * PERMIT" TO OPERATE A LA...~DFILL USING STUMPS, * DIRT~ TREES AND ROCKS ON PROPERTY LOCATED ON * DENIED ROUTE 2, APPROXIMATELY 1/8 MILE FROM RED HILL * BAPTIST CHURCH ON U. S. 220. * Chairman Terry asked if anyone was present in opposition to this request; several citizens acknowledged their opposition. Maurice Strausbaugh 24 4-22-80 was recognized who asked whether this particular area has been thoroughly surveyed geologically; that to his knowledge no studies had been made per- taining to the potential pollution problem. He stated the ground water would possibly be contaminated and unless bedrock was healed and properly contained there would be seepage due to improper drainage. An unidentified citizen spoke of a problem with rats. Mr. Hartman stated that he had lost a cousin several years ago because of a deep ravine and he would like to fill in this particular area to ground level. Supervisor Johnson stated that she personally inspected the site and she would not call it a landfill; but rather, a dump. She stated that many things were being dumped there that don't belong and it appears to be a junk yard. It is only 100 feet from the main highway and there are many streams in the area and it would create a drainage problem, in her opinion. On motion of Supervisor Johnson and the following recorded vote, the request was denied. AYES: NAYS: Supervisor Matthews, Terry, Johnson, Myers, and Park. None IN RE: REPORTS OF DEPARTMENTS, OFFICERS AND COMMITTEES IN RE: COUNTY ADMINISTRATOR Report--Employee Retirement Recognition Administrator Clark reminded the Board of two upcoming retirements from the County. Chairman Terry presented Mrs. Helen Webb, Librarian, and Mr. William Bryant, Public Works Department, each with a bond and with thanks and appreciation from the Board for their many years of devoted service to the County. Report--Departmental Activities for M2rch Administrator Clark stated this report is submitted to the Board for their information only. Report is filed with minutes of this meeting. - 4-22-80 25 IN RE: COUNTY ATTORNEY James Buchholtz, County Attorney, stated that this past week Read Mountain Water Company gave notice of a petition filed with the State Corporation Commission. The purpose of the petition was to ask the State Corporation Commission to authorize Read Mountain Water Company to increase it's revenue by 40% at the expense of customers located both in the County of Roanoke and outside the County of Roanoke, the net effect of that increase is to make a customer pay $18.00 for the first 6,000 gallons of water and $1.25 for each additional 1,000 gallons. The Board has been served notice of this request and may respond to this petition either favoring it, or opposing it, or the Board may take no action at all. Mr. Buchholtz asked the Board if they wish him to take any action regarding this matter. Supervisor Matthews moved that Mr. Buchholtz file a response opposing the petition as presented, and that the rate not be increased by more than 15%; which motion was adopted by the following recorded vote. AYES: NAYS: Supervisors Matthews, Terry, Johnson, Myers, and Park. None IN RE: DIRECTOR OF FINANCE John Chambliss, Director of Finance, submitted his financial statement for information only, for the nine month period ending March 31, 1980. Statement filed with the minutes of this meeting. IN RE: PLANNING COMMISSION Tim Gubala, County Planner, explained his report of Planning Commission Bylaws, filed with the minutes of this meeting, which states Chapter 11, Article 3, of the Code of Virginia sets out organizational structure of the Commission, such as elections, duties of officers, etc.. He specifically calls attention to the fact that terms of office of Commission members expire December 31st of the appropriate year and it is the desire of the Commissioners to have all terms expire uniformly. Therefore, Mr. Gubala respectfully requested the Board's approval to this request. Supervisor Myers moved that this request be held over until the first meeting in June, 1980 in order for the Board to make a more thorough study of this matter, which motion was. adopted by unanimous voice vote. 26 4-22-80 IN RE: BID COMMITTEE BID--BEDDING FOR NEW JAIL RESOLUTION NO. 2551 ACCEPTINC A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THE PURCHASE OF MATTRESSES AND PILLOWS TO BE USED BY THE SHERIFF'S DEPARTMENT IN THE NEW JAIL, UPON CERTAIN TERMf AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO' ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid from the Virginia Workshop for the Blind in the amount of $3,331.25 for the purchase of one hundred twenty-five (125) mattresses and one hundred twenty-five (125) pillows to be used by the Sheriff's Department in the new jail, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with the Virginia Workshop for the Blind for the purchase of said mattresses and pillows. On motion of Supervisor Myers and the following recorded vote, the resolution was adopted. AYE S : Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None IN RE: BID--UPGRADING LIGHTING FOR STONEBRIDGE PARK TENNIS COURTS RESOLUTION NO. 2552 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR UPGRADING THE EXISTING LIGHTS AT THE STONEBRIDGE PARK TENNIS COURTS; UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Davis H. Elliott of Roanoke, Virginia in the amount of $5,519.00 for upgrading the existing lights at the Stonebridge Park Tennis Courts, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and ---- 4-22-80 €)l.. .~ t . 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Davis H. Elliott of Roanoke, Virginia for said upgrading of the existing lights at the Stonebridge Park Tennis Courts; and 3. That all other bids for the said upgrading are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Park and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park. NAYS: None IN RE: BID--LIGHTING OAK GROVE BALLFIELD RESOLUTION NO. 2553 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THE INSTALLATION AND UPGRADING OF LIGHTS AT OAK GROVE SCHOOL BALLFIELD; UPON CERTAIN TE~lS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Milton Electric Company of Roanoke, Virginia in the amount of $7,895.00 for the installation and upgrading of lights at Oak Grove School Ballfield, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Milton Electric Company of Roanoke, Virginia for the installation and upgrading of lights at Oak Grove School Ballfield; and 3. That all other bids for the installation of said lights are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Johnson and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers, and Park. NAYS: None -- 28 4-22-80 ',,- ,"""" ,'" IN RE: APPROPRIATION RESOLUTION FOR OAK GROVE BALLFIELD NO. 2554 DESCRIPTION Class: Expenditures Fund: General Operating Department: Parks & Recreation Object: Capital Outlay ACCOUNT NUMBER INCREASE (DECREASE 603l8E-60l 7,895 Department: Object: Contengent Balance Unappropriated Balance 60399A-999 (7,895) On motion of Supervisor Johnson and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers, and Park. NAYS: None IN RE: BID--LIGHTING SYSTEM--ARNOLD BURTON EDUCATIONAL CENTER RESOLUTION NO. 2555 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THE FURNISHING AND INSTALLATION OF NECESSARY EQUIPMENT FOR A COMPLETE LIGHTING SYSTEM AT ARNOLD BURTON EDUCATIONAL CENTER BALLFIELDS; UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of New River Electric Company of Roanoke, Virginia, in the amount of $37,250.00 for the furnishing and installation of necessary equipment for a complete lighting system at Arnold Burton Educational Center ballfield, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with New River Electrical Company of Roanoke, Virginia for the furnishing and installation of said lighting system; and 3. That all other bids for the purchase of said lighting system are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Myers and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None --"..,~ 4-22-80 29 . . . '. . . .. IN RE: Class: Fund: Department: Object: Class: Fund: Department: Object: Class: Fund: Department: Object: Department: Object: . .. .. -.... , , . . .. . . ..- .. ... .... . ,',. . . . . APPROPRIATION RESOLUTION NO. 2556 FOR ARNOLD BURTON EDUCATIONAL CENTER BALLFIELD DESCRIPTION Expenditures Capital Improvements Fund Capital Improvement Education - Ballfield Lights INCREASE (DECREASE) ACCOUNT NUMBER 4,769 Revenues Capital Improvements Fund Capital Improvements Transfer from General Oper. Fund Expenditure General Operating Fund Capital Outlay Transfer to Capital Improv. Fund Contengent Balance Unappropriated Balance 516000--1102 4,769 603l9A-901 4,769 60399A-999 (4,769) On motion of Supervisor Myers and the following recorded vote, the resolution was adopted. AYES: NAY S : IN RE: Supervisors Matthews, Terry, Johnson, Myers and Park None BID--PURCHASE OF PARK EQUIPMENT FOR WALROND PARK AND WHISPERING PINES RESOLUTION 2557 ACCEPTING A CERTAIN BID }~DE TO THE COUNTY OF ROANOKE FOR THE PURCl~SE OF CERTAIN PARK EQUIPMENT TO BE USED IN WALROND PARK AND WHISPERING PINES PARK; UPON CERTAIN TEID1S AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Cunningham Associates Inc. of Richmond, Virginia, for the purchase of certain park equipment as follows: 12- grills with removable grates not to exceed $960.00, 10-permanent litter receptacles not to exceed $1,050.00, 24-heavy duty picnic tables not to exceed $4,080.00 and 10-heavy duty redwood park benches not to exceed $1,550.00, said total bid not to exceed $5,648.98, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Cunningham Associates, Inc. of f-- 3.(). 4-22-80 Richmond, Virginia for the purchase of said park equipment; and 3. That all other bids for the purchase of said equipment are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Myers and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None IN RE: BID--PORTABLE TOILETS FOR THE RECREATION DEPARTMENT RESOLUTION NO. 2558 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THE RENTAL OF PORTABLE TOILETS TO BE USED BY THE PARKS AND RECREATION DEPARTMENT; UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Churchi11s, Inc. in the amount of $2,925.00 for the rental of sixteen portable toilets to be used by the Parks and Recreation Department, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Churchi11s, Inc. for the rental of sixteen portable toilets; and 3. That all other bids for the rental of said toilets are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Matthews and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None 4-22-80 G'. ] v. IN RE: GRADING FOR TENNIS COURTS AND PARKING LOT AT WALROND PARK RESOLUTION NO. 2559 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THE GRADING OF TENNIS COURTS AND PARKING LOT AT ~vALROND PARK; UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADHINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Joe Bandy & Sons Inc. of Roanoke, Virginia in the amount of $20,000.00 for the grading of tennis courts and parking lot at Walrond Park, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Joe Bandy & Sons, Inc. for said grading at Walrond Park; and 3. That all other bids for said grading are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Myers and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None IN RE: WOODEN PARK EQUIPMENT FOR WALROND PARK AND WHISPERING PINES RESOLUTION NO. 2560 ACCEPTING A CERTAIN BID MADE -- TO THE COUNTY OF ROANOKE FOR THE PURCHASE OF PARK EQUIPMENT TO BE USED AT WALROND PARK AND w~ISPERING PINES PARK; UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Miracle Recreation Equipment Company of Greensboro, North Carolina in the amount of $20,941.00 for the purchase of wooden park equipment to be used at Walrond Park and Whispering Pines Park; upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's 32 4-22-80 proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he .is hereby authorized and directed to enter into contract with Miracle Recreation Equipment Company of Greensboro, North Carolina for the purchase of said park equipment; and 3. That all other bids for the purchase of said equipment are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Myers and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None IN RE: BID--PURCHASE OF AUTOMOBILES FOR YOUTH & FAMILY SERVICES RESOLUTION NO. 2561 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THREE VEHICLES TO BE USED BY THE SHERIFF'S DEPARTMENT; UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Hertz Car Rental of Roanoke, Virginia in the amount of $11,997.00 for the purchase of three (3) four-door full size vehicles to be used by the Youth and Family Services Offices, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, 'and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Hertz Car Rental of Roanoke, Virginia for the purchase of said vehicles; and 3. That all other bids for the purchase of said vehicles are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. 4-22-80 '~~.3' !(.J On motion of Supervisor Johnson and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park. NAYS: None IN RE: BID--DOMESTIC ELECTRICAL SERVICE FOR WALROND PARK RESOLUTION NO. 2562 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR DOMESTIC ELECTRICAL SERVICE AT WALROND PARK; UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain bid of Davis H. Elliott Company of Roanoke, Virginia in the amount of $6,075.00 for installation of domestic electrical service at Walrond Park, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Davis H. Elliott Company of Roanoke, Virginia for installation of said electrical service; and 3. That all other bids for the installation of said service are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Matthews and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None IN RE: BID--CATAWBA& BENT MOUNTAIN PUBLIC SAFETY BUILDINGS RESOLUTION NO. 2563 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THE DESIGN AND CONSTRUCTION OF THE BENT MOUNTAIN AND CATAWBA PUBLIC SAFETY BUILDINGS; UPON CERTAIN TERMS AND CONDITIONS M~D AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. 4-22-80 If';, 1. ., It .u -- 34 4-22-80 Corporation in an amount not to exceed $368,500.00 for design and construction of both the Bent Mountain Public Safety Building and the Catawba Public Safety Building without additional authorization from the Board of Supervisors, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he is hereby authorized and directed to enter into contract with Creative Construction and Development Corporation for the design and construction of the Bent Mountain and Catawba Public Safety Buildings; and 3. That all other bids for the said design and construction are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. On motion of Supervisor Myers and the following recorded vote, the resolution was adopted. AYES: Supervisors Matthews, Terry, Johnson, Myers and Park NAYS: None In reference to the above resolution for Catawba and Bent Mountain Public Safety Buildings, Mr. Moore, Vice-President of Thor, Inc., asked the Board why a higher bid was accepted for this project. He was informed of all the particular reasons, which are filed in a report with the minutes of this meeting, and after some discussion with the Board, they concurred that the procedure for the solicitation of bids, i~e., design construct, should not be used for future County projects but rather specific bids should be sought on predetermined design. IN RE: UNFINISHED BUSINESS IN RE: REQUEST OF GILES KINGERY FOR "SPECIAL USE PERMIT" TO OPERATE A LANDFILL USING DIRT, STUMPS AND TREES * ON PROPERTY ONE-MILE OFF U. S. 220 SOUTH ON STATE ROUTE 657. CON'T Chairman Terry asked if Mr. Kingery was present to support this request. He was not present. On motion of Supervisor Park and a unanimous voice vote, this request was held over until the next Board meeting. 4-22-80 35 IN RE: HEARING OF CITIZENS Mrs. Lois Ferguson, Bradshaw Road, stated the area around Bradshaw Road is experiencing several barn burnings, one home was burned, and other acts of vandalism, etc.. She stated there are seventy-nine homes in the area of'a 6 1/2 mile radius and that they are requesting the Board to seek more police protection for the area since Sheriff Foster had informed them that the area was not large enough to warrant regular patrol. Mr. James Hensley from the same area reminded the Board that citizens there pay their share of taxes and since there is excessive violence in the area that something should be done immediately. Supervisor Myers stated he would like to move that the Board go on record asking Sheriff Foster to survey and police this area and to apprehend anyone for crimes as discussed at this meeting. Motion of SupervisQr Myers was approved by unanimous voice vote. Mr. Richard Evans was recognized by Chairman Terry who reminded the citizens and Board of the upcoming referendum as to the procedure to appoint School Board members. Mr. Evans presented the pros and cons of members being appointed both by the Electoral Board and by the Board of Supervisors. He expressed his desire that the School Board members be appointed by the Board of Supervisors. Supervisors Johnson, Myers, Park and Terry, after some discussion concurred that the Board of Supervisors should appoint the School Board members. Supervisor Matthews stated that he was not in the position to comment since he has not had the opportunity to appoint anyone and has worked with members appointed under School Trustee Electoral Board, and he has had no comments for either procedure from Hollins citizens. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Johnson stated that rezonings come up before the Board continually and the Board is normally not familiar with the area in question IN RE: and are asked to approve or deny the request that same night. Therefore, she moved that Mr. Buchholtz, County Attorney, prepare a resolution to establish a procedure to have the request presented in writing, with all 36 4-22-80 pertinent information, and allow the Board to view the site and bring the, request before the Board after a one-month period for a decision. Upon motion of Supervisor Johnson and the following recorded vote, the request was approved. AYES: Supervisors Matthews, Terry, Johnson, Myers, and Park NAYS: None Supervisor Park informed the Board that at William Byrd Intermediate School, the top of a telephone pole fell in the recreational field, and all of the poles in that area are getting very old, he contacted C & P Telephone and Appalachian Power Companies to have the poles checked. He stated he would like Mr. Clark, County Administrator, to have this information on record due to the safety factor. Chairman Terry stated he had talked with Mr. Burton, School Superintendent, regarding this matter and if poles are found to be deteriorate then they will be removed. IN RE: ADJOURNMENT On motion of Supervisor Johnson and a unanimous voice vote, the meeting adjourned at 8:25 p.m. ~OJt~fdJny .. CHAIRMAN ~cf ~. ~"." ~.