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HomeMy WebLinkAbout10/14/1980 - Regular ,., 10-14-80 :' (: , ' n /'.;"1:/ -j'", Board of County Supervisors Salem-Roanoke County Civic Center Salem, Virginia October 14, 1980 I The Board of County Supervisors of Roanoke County, Virginia, met this day in open session at the Salem-Roanoke County Civic Center in Salem, Virginia this being the second Tuesday and the first regular meeting of the month of October. Members present: Chairman Lawrence E. Terry, Vice Chairman Edward C. Park Jr., and Supervisors May W. Johnson, Robert E. Myers and Paul B. Matthews. IN RE: CALL TO ORDER: Chairman Terry called the meeting to order at 7:00 p.m. IN RE: INVOCATION Invocation was offered by Rev. Rufus C. Pasley, Rt. 626, Ebenezer I Baptist Church, Roanoke, Virginia, and the Pledge of Allegiance to the Flag was recited in unison. IN RE: APPROVAL OF MINUTES On motion of Supervisor Johnson and a unanimous voice vote, the minutes of the regular meeting of September 23rd were approved as submitted. IN RE: PUBLIC HEARINGS REQUEST OF }fICHAEL L. WILSON TO RENEW A PER}fIT TO PLACE A MOBILE HOME ON A 2.36 ACRE TRACT LOCATED OFF THE EAST SIDE OF STATE ROUTE 643 APPROXl}fATELY 0.9 MILE NORTH OF U. S. ROUTE 460 IN THE CATAWBA }~GISTERIAL DISTRICT. * * * APPROVED * Mr. Wilson was present to support this request and no one appeared in opposition. On motion of Supervisor Myers and the following recorded vote, the I request was approved. AYES: Supervisors Johnson, Myers, Park, Matthews, and Terry NAYS: None ~ r 10-14-80 .'./ ~"J ] IN RE: REQUEST OF NORMAN E. COLLINS TO RENEW A PERMIT TO PLACE A * MOBILE HOHE ON l> 1.134 ACRE TRACT LOCATED ON THE WEST SIDE* OF STATE ROUTE 913 O.4l--HILE NORTH OF STATE ROUTE 641 * CONTINUED IN THE CATAWBA HAGISTERIAL DISTRICT. * * Mr. Collins appeared in support of this request. No one appeared in I opposition. Supervisor Myers reminded Mr. Collins that his permit was issued two years ago and he has not skirted his trailer and, several complaints and letters have been received. Mr. Myers stated that if he could have the trailer underpinned within a month, his permit could be renewed but otherwise it could not be renewed since it violates the zoning restrictions. Mr. Collins stated that he would try to underpin the trailer but he is not working full time presently and it may be financially impossible. On motion of Supervisor Myers and a unanimous voice vote, the request was held over until November 12th. IN RE: REQUEST OF JOHN C. CAPITO JR. TO RENEW A PERMIT TO PLACE A * MOBILE HOME ON A 1.0 ACRE TRACT LOCATED ON THE EAST SIDE * OF STATE ROUTE 769 O.S-MILE NORTH OF U. S. ROUTE 11-460 * APPROVED IN THE DIXIE CAVERNS AREA, IN THE CATAWBA HAGISTERIAL * DISTRICT. * I Mrs. Capito appeared in support of this request. No one appeared in opposition. On motion of Supervisor Myers and the following recorded vote, the request was approved. AYES: Supervisors Johnson, Myers, Park, Matthews, and Terry NAYS: None IN RE: REQUEST OF PAMELA FAYE HARMON TO RENEW A PERMIT TO PLACE A * MOBILE HOME ON A 1.98 ACRE TRACT LOCATED SOUTH OF ROANOKE * APPROVED RIVER, ON THE WEST SIDE OF RANDAL DRIVE (STATE ROUTE 659) * APPROXIMATELY 1400 FT. SOUTH OF RUTROUGH ROAD (STATE ROUTE * 6S8) IN THE VINTON MAGISTERIAL DISTRICT. * No one appeared to support or oppose this request. On motion of Supervisor Park and the following recorded vote, the request was approved. AYES: Supervisors Johnson, Myers, Park, Matthews, and Terry I NAYS: None ~ 10-14-80 !~) .'>:.~, 'I, ~}' .. to'!",' IN RE: I ALVIE W. WERTZ TO RENEW A PERMIT TO PLACE A MOBILE * HOME TO BE OCCUPIED BY TIMOTHY O. WERTZ, ON A 1.25 * ACRE TRACT LOCATED ON THE WEST SIDE OF STATE ROUTE * 869 AT THE END OF STATE Y~INTENANCE, 0.35 MILE NORTH * APPROVED OF STATE ROUTE 640 IN THE TEXAS HOLLOW SECTION, * CATAWBA ~1AGISTERIAL DISTRICT. * in opposition. On motion of Supervisor Myers and the following recorded vote, Timothy Wertz was present to support this request. No one appeared the request was approved. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None IN RE: REQUEST OF ARTHUR CURTIS BECKNER FOR A PE~1IT TO PLACE A * MOBILE HOME ON A 4.961 ACRE TRACT LOCATED ON THE NORTH * SIDE OF STATE ROUTE 658 (RUTROUGH ROAD) APPROXIMATELY 1500* APPROVED FT. NORTHWEST OF ITS INTERSECTION WITH THE BLUE RIDGE * PARKWAY, VINTON MAGISTERIAL DISTRICT. * Mr. Beckner appeared to support this request. No one appeared in opposition. On motion of Supervisor Park and the following recorded vote, the request was approved. I AYES: NAYS: IN RE: Supervisors Johnson, Myers, Park, Matthews and Terry None REQUEST OF ARTHUR B. CRUSH III, FOR A PERMIT TO PLACE A * MOBILE HOME ON A 26-ACRE TRACT LOCATED ON THE NORTHWEST * SIDE OF STATE ROUTE 624, APPROXIMATELY 1.0 MILE FROM * CONTINUED ITS INTERSECTION WITH STATE ROUTE 311 IN THE CATAWBA * MAGISTERIAL DISTRICT. * Mr. Crush was present to support his request. He presented a survey of the property in question to the Board. Mr. Crush stated he would like to place the mobile home on the property for approximately two to four years, at which time he plans to build a home on said property. The trailer would be placed 600 to 800 ft. from the road. I Herbert Bowling appeared in opposition to this request. request was held over until the meeting of October 28th. On motion of Supervisor Myers and the following recorded vote, this AYES: NAYS: Supervisors Johnson, Myers, Park, Matthews and Terry. None - I I u ~ 10-14-80 ~,; ~ .(.).; a 1- IN RE: REQUEST OF JOHN W. AND LINDA M. AYERS FOR A PERMIT TO PLACE * A MOBILE HOME ON A 1.30 ACRE TRACT LOCATED ON A PRIVATE *APPROVED ROAD APPROXIMATELY 300 FT. FROM THE END OF LAKE STREET IN * THE RIVERDALE FARM AREA, VINTON MAGISTERIAL DISTRICT. * Mr. Ayers was present to support this request. No one appeared in opposition. On motion of Supervisor Park and the following recorded vote, the I request was approved. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None IN RE: REQUEST OF SHIRLEY WOOLWINE FOR A HOME OCCUPATION PERMIT TO* CONDUCT A CATERING AND BAKING BUSINESS IN HER HOME LOCATED * APPROVED AT 4727 CHEROKEE HILLS DRIVE IN THE CHEROKEE HILLS SUB- * DIVISION, CATAWBA MAGISTERIAL DISTRICT. * Mr. Ayers was present to support this request. No one appeared in opposition. On motion of Supervisor Park and the following recorded vote, the request was approved. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None I IN RE: PUBLIC HEARING ON QUESTION OF AMENDING SECTION 19-6 OF THE ROANOKE COUNTY CODE TO PROVIDE FOR INCREASING THE RATE OF INTEREST CHARGED BY THE COUNTY OF ROANOKE ON DELINQUENT TAXES FROM THE CURRENT EIGHT (8) PERCENTUM TO TEN (10) PERCENTUM PER ANNUM. Fred Anderson, Treasurer, explained that it has become desirable for citizens to allow their taxes to become delinquent and invest their money whereby it would draw more interest than the amount of penalty for late payment of taxes. This is especially true of large developers and property owners. Therefore, Mr. Anderson requested that the Ordinance submitted for consideratio be approved. ORDINANCE NO. 2691 AMENDING SECTION 19-6 OF THE ROANOKE COUNTY CODE TO PROVIDE FOR INCREASING THE RATE OF INTEREST CHARGED BY THE COUNTY ON DELINQUENT TAXES. BE IT ORDAINED by the Board of Supervisors of Roanoke County, I Virginia as follows: 1. That Section 19-6 (b) be amended to read and provide as follows: (b) In the event any installment of taxes on real estate or tangible personal property is not paid on or before the date the same is due and payable, as set forth in the preceding sections, interest at the rate of ten percent per annum commencing on January first of the next year following that for which such taxes are assessed shall be assessed and collected on the principal of and I I ...... ~ ,,-'";, "# .(->> penalties on all taxes assessed by the county on real estate and tangible personal property for the 1980 tax year and each tax year following~ remaining unpaid on the thirty-first day of December of the year in which such taxes were assessed or due to have been assessed~ and until paid. I From and after January l~ 1981~ interest at the rate of ten percent per annum shall be collected upon the principal and penalties of all such tangible personal property and real estate taxes then remaining unpaid on the date fixed by general law for the payment of such taxes. Adopted on motion of Supervisor Johnson and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None IN RE: REQUEST TO ENTER INTO A CONTRACT WITH COMMONWEALTH CHECK SYSTEMS (VIRGINIA ASSOCIATION WITH THE MERCHANTS ASSOCIATION OF ROANOKE VALLEY) TO HELP DEFRAY COST OF COLLECTING BAD CHECKS Mr. Anderson explained to the Board how the system with Commonwealth Check Systems assists in verifying checks for sufficient funds before they are accepted as payment to the County. He stated this will save time and money for the County. I John Chambliss~ Director of Finance, also stated this system will assist his department since they are responsible for collecting some funds. RESOLUTION NO. 2692 AUTHORIZING THE COUNTY OF ROANOKE TO ENTER INTO A CONTRACT WITH COMMONWEALTH CHECK SYSTEMS TO AID IN THE COLLECTION OF "BAD" CHECKS. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the County of Roanoke be, and it hereby is authorized to enter into a contract with Commonwealth Check Systems to assist the County in the collection of checks returned by the bank for insufficient funds; and 2. That the County Administrator be, and he hereby is authorized and directed to execute, upon a form approved by the County Attorney~ NAYS: None r 10-14-80 h) ,,( .~.) ~ 'i,.j .. IN RE: TREASURER'S REPORT Mr. Anderson submitted his report for the month of September, which was received and filed. IN RE: REQUEST OF DONALD L. MUNDY FOR A VARIANCE OF THE COUNTY SEWER ORDINANCE TO HOOK UP TO A SEPTIC TANK ON HIS PROPERTY LOCATED ON ALPINE ROAD IN THE CATAWBA MAGISTERIAL DISTRICT. I Mr. Mundy was present to support this request. Supervisor Myers reminded the Board that his request was denied at a previous meeting to run sewer lines through his father's property and now the site has been approved for a septic tank. On motion of Supervisor Myers and the following recorded vote, the request was approved. AYES: Supervisors Johnson, Myers, Park, Matthews, and Terry NAYS: None IN RE: EBENEZER BAPTIST CHURCH - REV. RUFUS PASLEY Rev. Pasley was recognized by Chairman Terry. Rev. Pasley stated I that at the Church located on Route 626, accidents have occurred and some injuries resulted. He asked the Board to see if street lights could be installed, road markings placed on the highway, and speed limits posted. Mr. Jackson, citizen, also appeared to support the request of Rev. Pasley. Supervisor Myers informed Rev. Pasley that his request for street lights could be referred to the Engineering Department for the County but the Highway Department would be responsible for the markings and speed limit signs. Supervisor Myers moved to request the Engineering Department to look into the matter; approved by unanimous voice vote. IN RE: SALEM/ROANOKE COUNTY CHAMBER OF COMMERCE William S. Board, Exec. Vice President, informed the Board of a report which has been compiled by the Chamber relating to the matter of a I joint venture of Roanoke Valley to attract industry to the area. Robert A. Craighead, submitted the report and explained that primary cause of a growing scarcity of good potential industrial sites in Roanoke Count is attributed to the following: (1) the extensive number of sites occupied by new industrial facilities during the late forties, fifties, and sixties; ~ 10-14-80 ,) ,,:> t ~ "".c .j) ~) (2) the effect of the severe flood of 1972 and resulting flood plain regula- tions and (3) the number of potential industrial sites in the County that have been developed for other than industrial purposes in the past thirty I five year period since the end of World War II. Mr. Craighead further explaine they had investigated the County's industrial site potential. He submitted the report "Potential Industrial Sites in Roanoke County, Virginia." It was suggested to the Board that area Chambers for Roanoke and Botetourt Counties, the Cities of Roanoke and Salem and the Town of Vinton be represented to form a committee to promote the area for potential industry. Chairman Terry stated he had discussed this venture with some Roanoke City officials and they had expressed their desire to join with the County in such a venture. Supervisor Johnson read aloud a resolution prepared for consideration which establishes a Fact Finding Commission of members to institute a program of joint economic development to attract industry to the area. Supervisor Johnson moved to adopt the resolution as prepared and if I other local governments wish to join this project, the resolution would be amended to reflect their joinder. RESOLUTION NO. 2693 PROVIDING FOR THE ESTABLISHMENT OF A ROANOKE VALLEY INDUSTRIAL FACT FINDING COMMISSION, APPOINTMENT OF COMMISSION MEMBERS, ITS POWERS AND DUTIES. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the fullest economic development for the benefit of the entire Roanoke Valley requires a coordinated and unified effort on the part of each of the local governments having jurisdiction in the Valley; and 2. That the Board does hereby concur in principal with the immediate institution of a program of joint economic development to attract to the I Roanoke Valley businesses and industries not presently located in the Valley; and 3. That the Board does generally concur in the concept to provide for the creation and establishment of a Roanoke Valley Industrial Fact Finding Commission, which Commission shall consider: ~ 10-14-80 ~07 ~0u (a) Acquisition, development and marketing of a joint industrial park or parks with site and financing to be considered at a later date by the appropriate governing bodies; (b) Establishment and structure of an appropriate agency to provide for such agreed upon joint economic development, and the powers and duties to be delegated to said agency; and (c) Such other matters of economic concern as may appear relevant to said agency; and 4. That the membership of said Fact Finding Commission shall consist of five persons appointed by the Council of the City of Roanoke and five persons appointed by the Roanoke County Board of Supervisors. In addition, the City Manager and County Administrator, an officer from the planning or economic development departments of each local government to be designated by their respective chief administrative officer and a member of each Chamber of Commerce to be designated by the appropriate governing body shall be ex officio members of the Commission; and 5. That an invitation to the City of Salem and the Town of Vinton to participate in said Fact Finding Commision and any such hereinafter established joint economic development agency should be considered; and 6. That the County Clerk is directed to forward an attested copy of this resolution to the Clerk of the City of Roanoke. Adopted on motion of Supervisor Johnson and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None IN RE: REPORTS OF DEPARTMENTS, OFFICERS AND COMMITTEES COUNTY ADMINISTRATOR William F. Clark, County Administrator, submitted for information only, the August Departmental Activities Report; received and filed. IN RE: COUNTY PURCHASING Administrator Clark submitted a report County Purchasing which suggests that since State legislature has amended the limitation on purchases requiring governing body approval to $10,000, that the County modify its existing policy regarding purchases in excess of $5,000 be approved by the Board rather than the current amount of $2,500. Supervisor Myers asked if the bids would still be received as in the I I I ~ 10-14-80 ~~ ~ r ~ i.f past if this policy was adopted, and he was informed they would. He stated that he felt the present policy should not be changed. Supervisor Park moved to retain the present policy relating to I purchases; adopted by unanimous voice vote. IN RE: REFERRALS TO PLANNING CO~1ISSION Administrator Clark submitted for information only, the report of rezoning's which have been filed and referred to the Planning Commission since the last meeting. IN RE: WATER AND SEWER CONNECTION FEES Administrator Clark advised that two developers have approached the County in regard to connection fees for new businesses. Since the County does not have a definite plan for such fees, these particular requests would need to be decided by the Board. I T. L. Plunkett, was recognized by Chairman Terry who explained that he represents a client who desires to install a four-bay car wash at his present location whereby he is now operating a used car sales. The water is already on the property and there is no problem with the zoning. Mr. Plunkett stated that in view of the water being already there, that his client be allowe to operate without any additional water fees, except for user's fee. Supervisor Matthews moved to allow the client to construct the four-- bay car wash and later when fees are established, be charged according to square footage. Supervisor Johnson made a substitute motion that the matter be delayed until the first meeting in November in order that a fence be installed to shield the view of the lot from nearby property owners, which was not erected previously to their satisfaction. I Adopted by the following recorded vote. AYES: Supervisors Johnson, Myers, Park, and Terry. NAYS: None ~ r 10-14-80 "J: n '-,' ,> ,~J .. < < .. < < . .. . .. . . - . ... .... ... .. .. -. .. . . . . <.. . .. Mike Smeltzer, Attorney, who represented H. Lawrence Rice, was recognized by Chairman Terry. Mr. Smeltzer informed the Board that Mr. Rice has a new building on Brambleton Avenue and is now operating Dove Florist and office space in that building. It is now his desire to install a laundro- mat and would request the Board to allow them to begin operation and when the County establishes a fee scale that fee would be paid providing, it is in line with surrounding area rates. Dr. Rice & Mr. Smeltzer both stated that should the fee be in the neighborhood of $10,000 then, they will not pay the fee but will terminate operation and remove the laundromat. Supervisor Johnson moved to allow Dr. Rice to begin operation of the laundromat and pay the connection fee when County establishes the rate; adopted by the following recorded vote. AYES: Supervisors Johnson, Park, Matthews and Terry NAYS: Supervisor Myers IN RE: EXECUTIVE SESSION Administrator Clark requested an Executive Session at the end of the meeting to discuss legal and real estate matters. IN RE: COUNTY ATTORNEY James Buchholtz, County Attorney, requested an Executive Session at t ~ end of the meeting to discuss pending and potential litigation. IN RE: DIRECTOR OF FINANCE John Chambliss, Director of Finance, submitted for information only, the Accounts Paid report for the month of September; received and filed. IN RE: COMMISSIONER OF REVENUE Wayne Compton, Commissioner of Revenue, submitted a report 1981 PERSO~ ~L PROPERTY which sets out the scheduled work-load in the Commissioner's office for the year 1981. He stated a one-time charge for printed forms and materials will be incurred amounting to $36,050.00 half of which the State will fund. In order to apply for the State funds, this amount must be included in the Commissioner's budget, therefore, he asked the Board's concurrence for appropriating this amount. L~ . . I I I . " ,., 10-14-81 , ,'; ~ l ~ "<~',;t . .- APPROPRIATION RESOLUTION NO. 2694 FOR COMMISSIONER OF REVENUE DESCRIPTION I Class: Fund: Department: Object: Department: Object: ACCOUNT NUMBER INCREASE (DECREASE) Expenditures General Operating Commissioner of the Revenue Part-time Help Temporary Help Overtime Postage Office Supplies 03-6-01209-10030 03-6-01209-30030 03-6-01209-10020 03-6-01209-52010 03-6-01209-54010 $13,200 600 1,200 12,000 9,050 Contingent Balance Unappropriated Balance 03-6-99999-99999 ($36,050) Adopted on Inotion of Supervisor Johnson and the following recorded vote. AYES: NAYS: IN RE: Supervisors Johnson, Myers, Park, Matthews and Terry None SHERIFF'S DEPARTMENT A report was submitted by Capt. Kavanaugh reminding the Board that funds were appropriated previously to convert the old PBX Telephone equipment room into a lunchroom and toilet area for use by personnel of the Communication I center. Engineering designs for this project were inadequate and it is now necessary to install other water lines to meet Building Code specifications. An additional $2,822 is needed to complete this project. APPROPRIATION RESOLUTION NO. 2695 FOR SHERIFF'S DEPARTMENT DESCRIPTION Class: Fund: Object: Depar tmen t : Fund: Object: Class: Fund: Object: I Class: Fund: Object: ACCOUNT NUMBER INCREASE (DECREASE) Expenditures General Transfer to Capital Improvements Fund 03-6-09302-90016 $2,822 Expenditures General Unappropriated Balance 03-6-99999-99999 ($2,822) Expenditures Capital Improvements Fund Communication Center Alterations 16-6-60009-00000 $2,822 Revenue Capital Improvements Fund Transfer from General Fund 16-5-51030-00000 ($2,822) Adopted on motion of Supervisor Matthews and the following recorded vote. AYES: NAYS: Supervisors Johnson, Myers, Park, Matthews and Terry None ~ 10-14-80 " , f 1. '..1 /.,,,1 ,,- IN RE: ENGINEER REQUEST FOR AN EASEMENT ON THE NORTH 11 PROPERTY ALONG BARRENS ROAD Gene Robertson, County Engineer, informed the Board that Roanoke Gas Company requests an easement along Barrens Road in order to serve the new proposed fire station on the North 11 site and a prepared resolution with I description was submitted for consideration. RESOLUTION NO. 2696 AUTHORIZING THE COUNTY OF ROANOKE TO EXECUTE A CERTAIN DEED OF EASEMENT GRANTING ROANOKE GAS COMPANY AN EASill1ENT ACROSS THE COUNTY'S NORTH 11 PROPERTY. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the County of Roanoke be, and it hereby is authorized to grant a gas line easement to Roanoke Gas Company across the County's North 11 property; said easement being 10.64 feet in width and running along the northwest property boundary of the North 11 site along Barrens Road, N. W. (Virginia Route 1832) and being more particularly described on a plat prepared by D. J. Dorn of date September 10, 1980 and as I revised October 6, 1980 and being more particularly described in a deed of easement to be recorded in the Clerk's Office of the Circuit Court of the County of Roanoke; provided however, that the County of Roanoke shall incur no financial liability as a result of its execution of said deed of easement, and said deed of easement to be otherwise approved as to form by the County Attorney; and 2. That the Chairman of this Board be, and he hereby is authorized and directed to execute the aforesaid deed of easement on behalf of the County of Roanoke. Adopted on motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None I IN RE: PETITION TO HAVE BABE LOUIS ROAD IN THE BON SACK AREA RENAMED BON SACK ROAD A report and petition was submitted to the Board requesting that Babe Louis Road in the Bonsack area be renamed Bonsack Road. 100% property owners affected signed the petition for this request and several were in attendance. -, 10-14-80 , , ,,:)1 ,1'J ~. l...",r , RESOLUTION NO. 2697 CllANGING THE NAME OF BABE LOUIS ROAD IN THE BON SACK AREA OF THE COUNTY TO BON SACK ROAD. WHEREAS, the property owners abutting Babe Louis Road in the Bonsack area of Roanoke County have petitioned the County Engineer to have this I road renamed Bonsack Road; and WHEREAS, pursuant to Section 15.1-379 of the Code of Virginia, as amended, the governing body of any county may, by resolution duly adopted, name streets, roads and alleys therein, outside the corporate limits of towns, except for those primary highways conforming to Section 33.1-12 of the Code of Virginia, as amended. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that Babe Louis Road located in the Bonsack area of Roanoke County be, and hereby is officially renamed Bonsack Road. Adopted on motion of Supervisor Park and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None I IN RE: REQUEST TO ADD SUNDANCE ROAD IN SECTION 2 OF CHEROKEE HILLS INTO THE STATE HIGHWAY SYSTEM Gene Robertson stated this street has been inspected and is in accordance with the approved plan and specifications to be accepted into the highway system. Section 2 of Cherokee Hills Subdivision is located off Virginia Secondary Route F-068, Frontage Road in the Catawba Magisterial District. Adopted on motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None IN RE: BID COMMITTEE I Chairman Terry welcomed Elvin D. Fitzgerald, the new Purchasing Supervisor. FENCING - WALROND PARK POND RESOLUTION NO. 2698 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR FENCING TO ENCLOSE THE POND AT WALROND PARK UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: ~ r 10-14-80 243 r 1. That that certain bid of Hartwell Fencing Company in the amount of $2,570.00 for fencing to enclose the pond at Walrond Park, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's I proposal and the provisions of this resolution be, and the same is hereby ACCEPTED; and 2. That the County Administrator be, and he hereby is authorized and directed to enter into contract with Hartwell Fencing Company for said fencing; and 3. That all other bids for said project are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. Adopted on motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None IN RE: PAVING ROADS AND PARKING AREAS I RESOLUTION NO. 2699 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR CERTAIN PAVING TO BE DONE AT COUNTY FIRE STATIONS AND PARKS UPON CERTAIN TEID1S AND CONDITIONS AND AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That that certain bid of L. H. Sawyer Company be, and it hereby is ACCEPTED as follows: For paving at Clearbrook Fire Station For paving at Mason Cove Fire Station For paving at Mt. Pleasant Park (includes main road and tennis parking) For paving at Stonebridge Park (includes main road, main parking, and tennis $ 693.00 $ 1,268.00 $ 3,054.00 $ 5,512.00 parking) 2. That that certain bid of S. R. Draper & Co. be, and it hereby I is ACCEPTED as follows: For paving at Walrond Park (includes parking lot and entrance) $13,948.00 3. That the County Administrator be, and he hereby is authorized and directed to enter into contract with L. H. Sawyer Company and S. R. Draper & Company for said paving upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of ~I ~ 10-14-80 9~ .;h f 1 ^ .. .. Roanoke, Virginia, the bidder's proposal and the provisions of this resolution; and 4. That all other bids for said project are hereby REJECTED and I the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. Adopted on motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None The Supervisors concurred that when companies are contracted for work, they should be checked after work is completed to see if specifications have been met. IN RE: FIRE DEPARTMENT PROTECTIVE CLOTHING I RESOLUTION NO. 2700 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR PROTECTIVE CLOTHING FOR THE FIRE DEPARTMENT UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDERS. BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. That that certain bid of Fire & Safety Control Company in the approximate amount of $10,275.00 for gloves, turn out coats with liners and bunker pants with liners to be used by the fire department be, and hereby is ACCEPTED; and 2. That that certain bid of Fire Equipment Supply Company, Inc. in the approximate amount of $4,730.00 for Storm King boots and Short Bunker boots be, and it hereby is ACCEPTED; and 3. That that certain bid of Maryland Fire Equipment Corp. in the approximate amount of $1,875.00 for leather helments be, and it hereby I is ACCEPTED; and 4. That the County Administrator be, and he hereby is authorized and directed to enter into contract with these bidders for the purchase of these items upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution; and 5. That all other bids for said equipment are hereby REJECTED and ~ 10-14-80 ~) .~ t /. ( ~ the County Clerk is directed to so notify such bidders and express the County's appreciation for such bids. Adopted on motion of Supervisor Johnson and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry I NAYS: None IN RE: EXTERMINATION SERVICES RESOLUTION NO. 2701 AUTHORIZING THE COUNTY OF ROANOKE TO ENTER INTO A CONTRACT FOR EXTERMINATION SERVICES FOR PEST CONTROL AT VARIOUS COUNTY LOCATIONS. BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: 1. That the County of Roanoke be, and it hereby is authorized and directed to enter into a two-year contract with Terminix for a total cost of $3,792.00 for extermination services for pest control at various County locations; all the terms, conditions and provisions to be more fully set out in the contract; and 2. That the County Administrator be, and he hereby is authorized I and directed to execute, upon a form approved by the County Attorney, this contract on behalf of the County of Roanoke. Adopted on motion of Supervisor Johnson and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None IN RE: APPOINTMENTS GRIEVANCE PANEL MEMBERS Supervisor Johnson stated that Thomas W. Mason, Alternate member of the Grievance Panel, has moved from the Cave Spring District and she does not have a replacement for the Cave Spring District. On motion of Supervisor Park and a unanimous voice vote of the I members present, Charles L. Jennings, 1112 Jeanette Avenue, Vinton, Virginia, was reappointed for a two year term as alternate Grievance Panel member beginning Sept. 10, 1980 and ending Sept. 10, 1982. I I I -.., 10-14-80 :) ."~ ," ,",,, '~:b " " ' " , . - IN RE: INDUSTRIAL DEVELOPMENT AUTHORITY - APPOIN~IENT Supervisor Myers stated that he does not have a candidate for appointment to the Authority from the Catawba District. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Myers requested the County Attorney to review the Ordinance covering banners and streamers which some businesses use to advertise special sales, etc. Some businesses feel this should not be included in the Ordinance and that the time limit for using these streamers be 15 to 30 days. Supervisor Johnson submitted a petition from residents of Parkwood Drive requesting that street lights and a fire hydrant be installed. The petition was turned over to the County Administrator for follow-up. IN RE: EXECUTIVE SESSION At 9:05 p.m. Supervisor Johnson moved to go into Executive Session for the reasons heretofore in these minutes set-forth; approved by unanimous voice vote. IN RE: RECONVENEMENT On motion of Supervisor Park and a unanimous voice vote, the Board reconvened at 9:51 p.m. IN RE: ROANOKE COUNTY PAY PLAN The following resolution was adopted to clarify a portion of the County pay plan. RESOLUTION NO. 2702 CLARIFYING THE INTENT OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY IN RELATION TO THE SECOND SENTENCE CONTAINED IN SECTION 2, PROMOTIONS, CHAPTER III OF THE ROANOKE COUNTY PAY PLAN. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the intent of the second sentence of Section 2, Promotions, Chapter III of the Roanoke County Pay Plan which reads as follows, to- wit: ~ 10-14-80 ;;) ,{; '7 .4.,. !_; Ib "In the case of overlapping ranges, the promoted employee shall be increased to the step immediately above the present salary." has been since the adoption of such pay plan intended to mean that promoted employees who are promoted into a range the pay steps of which overlap with the range from which promoted shall receive no more than a I one step salary increase above the salary such promoted employee was receiving on the date immediately preceding the date of promotion; and 2. That in order to remove any question relating to the appropriate interpretation of the above set out provision same is repealed and re- enacted to read and provide as follows: "In the case of overlapping ranges, the promoted employee shall be placed in the step in the grade to which promoted which represents the equivalent of no more than a one step pay increase above the salary such promoted employee was receiving on the date immediately preceding the date of promotion. Provided however, in cases of exceptional merit, duly authenticated, the Board of Supervisors reserves the right to grant to such promoted employee a greater salary increase than herein above set forth." Adopted on motion of Supervisor Park and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None I IN RE: RE-ELECTION OF CERTAIN MEMBERS OF THE BOARD OF SUPERVISORS RESOLUTION NO. 2703 EXPRESSING THE POSITION OF THE BOARD OF SUPERVISORS ON THE ELECTION OF CERTAIN MEMBERS OF THIS BOARD RESULTING FROM REAPPORTIONMENT OR CHANGES IN MAGISTERIAL DISTRICT LINES NECESSITATED BY THE 1980 DICENNIAL CENSUS AS MADE AND PROVIDED BY LAW. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That it is the position of the Board that any member of the Board of Supervisors elected to a four-year term for the period commencing January 1, 1980 through December 31, 1983 should not be required to seek reelection during such four-year term as a result of the reapportionment of magisterial districts or a change in magisterial district lines I resulting from the 1980 dicennial census; and 2. That in the event that the law of the Commonwealth requires such members of the Board of Supervisors to stand for reelection during such four-year period in order to complete the term for which elected on November 6, 1979, same should be amended and reenacted to remove such requirement therefrom; and I !~ lO,tJ I , ~ 10-14-80 -., 1 ~~ - . . - .. '. .. - 3. That an attested copy of this resolution be forthwith forwarded to the Virginia Association of Counties and to the Joint Privileges and Elections Sub-Committee on staggered terms and reapportionment. Adopted on motion of Supervisor Matthews and the following recorded vote. AYES: Supervisors Johnson, Myers, Park, Matthews and Terry NAYS: None Supervisor Myers requested the County Attorney to be representative at an upcoming hearing in Richmond regarding the provision that when counties re-district, Board members from those districts must seek reelection to the Board of Supervisors. IN RE: ADJOURNHENT At 9:53 p.m. on motion of Supervisor Johnson and a unanimous voice vote, the Board adjourned its regular meeting. ~~-' s'''J/,/ CHAIRMAN ~