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HomeMy WebLinkAbout8/12/1980 - Regular .., 8-12-80 } {" &)0 , {) "~ Board of County Supervisors Salem-Roanoke County Civic Center Salem, Virginia August 12, 1980 The Board of County Supervisors of Roanoke County, Virginia, met I this day in open session at the Salem-Roanoke County Civic Center in Salem, Virginia, this being the second Tuesday and the first regular meeting of the month of August. Members Present: Chairman Lawrence E. Terry, Supervisors Robert E. Myers and Paul B. Matthews. Members Absent: Supervisors Edward C. Park Jr. and May W. Johnson. IN RE: CALL TO ORDER Chairman Terry called the meeting to order at 6:00 p. m. and Supervisor Myers immediately moved to go into Executive session to discuss real estate, legal and personnel matters, which was approved by unanimous I voice vote. IN RE: REGULAR SESSION On motion of Supervisor Matthews and a unanimous voice vote, the Board reconvened in open session at 7:00 p.m. IN RE: INVOCATION Rev. William Vann of Southview United Methodist Church, 3539 Peters Creek Road, Roanoke, Virginia, offered the invocation and the Pledge of allegiance to the Flag was recited in unison. IN RE: APPROVAL OF MINUTES I The minutes of the regular meeting, July 22, 1980 and the recessed meeting of August 5, 1980 were approved by motion of Supervisor Myers and a unanimous voice vote. IN RE: PUBLIC HEARINGS REQUEST OF JAMES J. AMOS TO RENEW A PERMIT TO PLACE A * MOBILE HOME ON AN APPROXIMATE 1.0 ACRE TRACT LOCATED * ON THE SOUTH SIDE OF STATE ROUTE 690, APPROXIMATELY * APPROVED 500 FEET EAST OF ITS INTERSECTION WITH U. S. ROUTE 221 * IN THE BENT MOUNTAIN AREA; WINDSOR HILLS DISTRICT. * - ~ r 164 8-12-80 . CC Mr. Amos appeared to represent his request. No one appeared in opposition. On motion of Supervisor Myers and the following recorded vote, the request was approved. AYES: NAYS: ABSENT: IN RE: Supervisors Terry, Myers and Matthews None Supervisors Park and Johnson REQUEST OF L. G. TESTERMAN TO RENEW A PERMIT TO PLACE A * MOBILE HOME TO BE OCCUPIED BY BETTIE MCDANIEL ON A 6.9 * ACRE TRACT WITH AN EXISTING DWELLING LOCATED ON THE * APPROVED NORTH SIDE OF U. S. ROUTE 460 APPROXIMATELY ONE MILE EAST * OF THE MONTGOMERY COUNTY LINE IN THE CATAWBA MAGISTERIAL * DISTRICT. * Mr. Testerman appeared to support this request. No one appeared in opposition. On motion of Supervisor Myers and the following recorded vote, the request was approved. AYES: NAYS: ABSENT: IN RE: Supervisors Terry, Myers and Matthews None Supervisors Park and Johnson REQUEST OF BERNARD N. WEBB TO RENEW A PERMIT TO PLACE * A MOBILE HOME ON A 1.4-ACRE TRACT LOCATED ON THE NORTH * SIDE OF STATE ROUTE 615 APPROXIMATELY 0.25 MILE EAST *APPROVED OF U. S. ROUTE 220 NEAR FRANKLIN COUNTY LINE IN THE * RED HILL AREA OF CAVE SPRING MAGISTERIAL DISTRICT. * Mr. Webb appeared to support this request. No one appeared in opposition. On motion of Supervisor Matthews and the following recorded vote, the request was approved. AYES: NAYS: ABSENT: IN RE: Supervisors Terry, Myers and Matthews None Supervisors Park and Johnson REQUEST OF DONALD R. SPANGLER TO RENEW A PERMIT TO PLACE A MOBILE HOME ON A 1.5-ACRE TRACT LOCATED ON THE SOUTH SIDE OF U. S. ROUTE 11-460 APPROXIMATELY 300 FEET WEST OF ITS INTERSECTION WITH STATE ROUTE 643 I~ 'j'HE GLENVAR AREA; CATAWBA MAGISTERIAL DISTRICT * * * * * APPROVED Mr. Spangler appeared to support his request. No one appeared in opposition. On motion of Supervisor Myers and the following recorded vote, the request was approved. ~- C I I I " 8-12-80 1. (P' /'>. . i,) ~) AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson I IN RE: REQUEST OF KATHY L. FERGUSON TO RENEW A PERMIT TO PLACE A MOBILE HOME TO BE OCCUPIED BY DONALD LEE FRANCISCO ON A l7.l-ACRE TRACT WITH OTHER MOBILE HOMES LOCATED ON THE WEST SIDE OF STATE ROUTE 311 JUST SOUTH OF STATE ROUTE 655 (OKEY-DOLIN ROAD); CATAWBA MAGISTERIAL DISTRICT. * '/~ * * * * APPROVED No one appeared to support or oppose this request. On motion of Supervisor Myers and the following recorded vote, the request was approved. AYES: Supervisors Terry, Myers, and Matthews NAYS: None ABSENT: Supervisor Park and Johnson IN RE: HEARING OF CITIZENS William F. Clark, County Administrator, reported to the Board I on a meeting with Mr. Webster and other Appalachian Power Company officials, as requested by the Board at the July 22nd meeting. He stated that engineers are making a circuit study but have found no troubles to date. There is also a plan to make a couple of fusing points to divide the circuit and possibly isolate outages but this would not help the situation if the main line is affected. A letter from Appalachian to Mr. Freeman, a citizen of the area, is to be mailed in the next few days. Several residents of the North Beverly Heights area were present to again discuss the continuing problem of power outages for their subdivisiou and bring up-to-date information to the Board on recent meetings and conversations with Appalachian Power Company personnel. Supervisor Myers suggested to Mr. Freeman and the area residents, that if the aforementioned letter did not contain satisfactory explanations, I then they should contact the State Corporation Commission with their problem. IN RE: PETITIONS AND COM11UNICATIONS REQUEST OF LABELLEVUE GARDEN CLUB TO HAVE LABELLEVUE SUBDIVISION DECLARED A WILDLIFE BIRD SANCTUARY; VINTON ~~GISTERIAL DISTRICT. Jeanette Parramore of the LaBellevue Garden Club was present and - asked the Board to declare this subdivision a wildlife bird sanctuary. ~ ~ 8-12-80 166 James Buchholtzt County AttorneYt informed the Board that it would be necessary to formally advertise this request in the newspaper before it could be granted. Thereforet by motion of Supervisor Matthews and the following I recorded votet the Board requested it be advertised for public hearing on September 9. AYES: Supervisors TerrYt Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson IN RE: REPORTS OF DEPARTMENTSt OFFICERSt AND COMMITTEES COUNTY ADMINISTRATOR IN RE: REFERRALS TO PLANNING COMMISSION A report of Referrals to Planning Commission was submitted for information only by Administrator Clark. IN RE: REPORT--SEWER PARTICIPATION AGREEMENT WITH BRANFOUR LTD. PARTNERSHIP I RESOLUTION NO. 2640 AUTHORIZING THE COUNTY OF ROANOKE TO ENTER INTO A CERTAIN SEWER PARTICIPATION AGREEMENT WITH BRANFOUR LTDt PARTNERSHIP. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the County of Roanoke bet and it is hereby authorized to enter into a certain sewer participation agreement with Branfour LTDt Partnershipt for extension of a sewer line from the existing County line to the Branch property; this agreement calling for an estimated cost to the County of $32t233.40 plus a fifteen (15%) percent contingency making the total contract price $37t068.4lt all the termst conditions 2. That the County Administrator bet and he is hereby directed to I and provisions to be more fully set out in this agreement; and executet upon a form approved by the County AttorneYt this agreement on behalf of the County of Roanoke. Adopted on motion of Supervisor Myers and the following recorded vote. ----- ~ AYES: NAYS: ABSENT: I IN RE: DESCRIPTION Class: Fund: Object: Class: Fund: Object: Class: Fund: Object: Class: Fund: Object: 8-12-80 1 I 16 if Supervisors Terry, Myers and Matthews None Supervisors Park and Johnson APPROPRIATION RESOLUTION NO. 2641 FOR BRANFOUR LTD. - SEWER ACCOUNT NUMBER INCREASE (DECREASE) Expenditures Capital Improvements Branfour Ltd. - sewer 16-6-60027-00000 $37,069 Revenues Capital Improvements Transfer from Sewer Operating Fund 16-5-60027-00000 $37,069 Expenditures Sewer Transfer to Capital Improvements Fund 95-6-00000-90016 $37,069 Revenues Sewer Beginning Balance 95-5-99999-99999 $37,069 I Adopted by the following recorded vote. AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson IN RE: RESOLUTION NO. 2642 AUTHORIZING THE COUNTY OF ROANOKE TO ENTER INTO A CERTAIN SEWER EASEMENT AGREEMENT WITH BRANFOUR LIMITED PARTNERSHIP AND JOSEPHINE G. ELLIS AND GEORGE T. ELLIS. follows: BE IT RESOLVED by the Board of Supervisors of Roanoke County as to enter into a certain sewer easement agreement with Branfour Limited 1. That the County of Roanoke be, and it hereby is authorized Partnership and Josephine G. Ellis and George T. Ellis relating to a I sewer line to be constructed by Branfour Limited Partnership and to be conveyed to the County of Roanoke, said sewer line being required to traverse the property of Josephine G. Ellis and George T. Ellis; provided however that the County of Roanoke shall incur no financial liability as a result of its entry into said easement agreement, and said easement agreement to be otherwise approved as to from by the County Attorney. ~ ~ 8-12-80 168 2. That the County Administrator be, and he hereby is authorized to execute the aforesaid sewer easement agreement on behalf of the County of Roanoke. Adopted by motion of Supervisor Matthews and the following recorded I vote, the resolution was approved. AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisor Park and Johnson Administrator William F. Clark informed the Board of the above prepared resolution to enter into said contract whereby the County will acquire a sewer line which traverses the property of Josephine and George Ellis; upon approval as to the form of agreement by the County Attorney, said agreement shall be executed by the Administrator. IN RE: REQUEST OF W. H. REED FOR WAIVER OF COUNTY SEWER ORDINANCE * APPROVE RESOLUTION NO. 2643 WAIVING CERTAIN REQUIREMENTS OF THE ROANOKE COUNTY SEWER RULES AND REGULATIONS IN REGARD TO CERTAIN PROPERTY. I BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the Board hereby waives the requirements of the Roanoke County sewer rules and regulations relating to the requirement that properties which adjoin streets in which are located public sewer must connect to said sewer, as it pertains only to the right to provide sewer service in regard to approxi mately 7 acres situate, lying and being on Woodhaven Road adjacent to North Lakes Subdivision, this waiver being based upon a demonstration by the propert owner that strict compliance with the provisions of such rules and regulations would impose an undue hardship and burden upon the property owner, the constru - tion standards set forth in said rules and regulations to, however, remain in full force and effect; and 2. That this Board shall authorize no further waiver unless and until I it has been demonstrated to this Board that the failure to grant such waiver shall create an undue hardship upon the property owners. Adopted by motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson ~ I I I 8-12-80 J .t"o:. (~ o. IN RE: COUNTY ATTORNEY County Attorney James Buchholtz requested an Executive session at the end of the meeting to discuss pending and potential litigation. IN RE: DIRECTOR OF FINANCE Les Johnson, Assistant Director of Finance, submitted a report of Accounts Paid for the months of June and July which were received in file. Mr. Johnson informed the Board of a request from the Roanoke Valley Council of Community Services, Inc. for the County to act as agency for the local match required by a grant from the State Welfare Department. 7here would be no expense to the County since the funds are 100% reimbursable. RESOLUTION NO. 2644 AUTHORIZING THE COUNTY OF ROANOKE TO ACT AS A FISCAL AGENT FOR THE ROANOKE VALLEY COUNCIL OF COMMUNITY SERVICES, INC. BE IT RESOLVED by the Board of Supervisors of Roanoke Ccunty as follows: 1. That the County of Roanoke be, and it is hereby authorized to serve as the fiscal agent for the Roanoke Valley Council of Community Services, Inc., and in so doing act as pass-through agency for the local match of this agency required by a grant from the State Welfare Department; and 2. That the County Administrator be, and he is hereby directed to execute, upon a form approved by the County Attorney, a donor agreement between Roanoke County and the Virginia Department of Welfare specifying that Roanoke County will pass-through unto the State Welfare Department a donation of $7,498.77, which amount represents the local share provided by the Roanoke Valley Council of Community Services, Inc. and which amount will pass-through the County of Roanoke to the State Welfare Department. Approved by motion of Supervisor Matthews and the following recorded vote AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson ~ 8-12-80 170 . IN RE: APPROPRIATION RESOLUTION NO. 2645 FOR ROANOKE VALLEY COUNCIL OF COMMUNITY SERVICES, INC. DESCRIPTION ACCOUNT NUMBER INCREASE (DECREASE Class: Fund: Department Object: Expenditures Grant Projects Information and Referral Grant- FY 1980-81 Payment to Department of Welfare I 60-6-64024-56050 $7,499.0 Class: Fund: Department: Object: Revenues Grant Projects Information and Referral Grant- FY 1980-81 Donor Contributions 60-5-64024-41990 $7,499.0 Adopted by the following recorded vote. AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson Mr. Johnson further informed the Board of a necessity to establish Petty Cash funds for three departments which routinely purchase small items, such as stamps, etc. in order to eliminate writing small checks frequently. I RESOLUTION NO. 2646 AUTHORIZING THE ESTABLISHMENT OF PETTY CASH ACCOUNTS. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the following petty cash accounts be established: County Administrator -$50.00, Purchasing - $50.00, Utility Operations and Maintenance -$100.00; and 2. That these accounts will be periodically reimbursed through the normal check-writing process of Accounting and will be subject to audit by the Department of Finance and the County's independent auditors. 3. This action requires no new outlay of monies and may be revoked at the direction of the Board of Supervisors. Adopted by motion of Supervisor Matthews and the following recorded vote. I AYES: Supervisors Terry, Myers and Matthews. NAYS: None ABSENT: Supervisors Park and Johnson - ~ I I I ~ 8-12-80 1 ~ 1. J. tl . . IN RE: AWARDING SALE OF $8,500,000 BONDS James Buchholtz, County Attorney, informed the Board it would not be necessary to act on this item since approval of the minutes for the recessed meeting is sufficient. IN RE: BID COMMITTEE RESOLUTION NO. 2647 AUTHORIZING THE COUNTY OF ROANOKE TO RENEW THE PRESENT AIR CONDITIONING AND HEATING CONTRACT WITH MECHANICAL MAINTENANCE, INC. OF ROANOKE, VIRGINIA. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the County of Roanoke be, and it is hereby authorized to renew the present air conditioning and heating contract with Mechanical Maintenance, Inc. of Roanoke, Virginia, for a period of one year beginning September 1, 1980 and ending August 31, 1981, for a total contract sum of $3,252.00, upon all and singular the terms, conditions and provisions to be more fully set out in said contract; and 2. That the County Administrator be, and he is hereby directed to execute, upon form approved by the County Attorney, said contract on behalf of the County of Roanoke. Adopted by motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson RESOLUTION NO. 2648 AUTHORIZING THE COUNTY OF ROANOKE TO ENTER INTO A ONE YEAR CONTRACT WITH NEPTUNE METER COMPANY FOR THE PURCHASE OF SEVEN HUNDRED TWENTY WATER METERS TO BE USED BY THE UTILITY DEPARTMENT UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE SAID CONTRACT ON BEHALF OF THE COUNTY OF ROANOKE BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That the County of Roanoke be, and it is hereby authorized to enter into a one year contract for the purchase of approximately seven hundred twenty (720) water meters at a unit price of $26.50 each, upon all and singular the terms, conditions and provisions to be more fully set out in said contract; and ,.,.. 8-12-80 179 . . I'W . 2. That the County Administrator be, and he is hereby directed to execute, upon form approved by the County Attorney, said contract on behalf of the County of Roanoke. Adopted by motion of Supervisor Myers and the following recorded vote. I AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson IN RE: PRINTING OF TAX MAILERS Mike Turner, Purchasing Supervisor, informed the Board of a bid received for printing tax mailers to be used in the Treasurer's office and requested the Board's approval for this bid. RESOLUTION NO. 2649 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF ROANOKE FOR THE PRINTING OF TAX MAILERS TO BE USED IN THE TREASURER'S OFFICE UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER. Virginia, for the printing of tax mailers to be used in the Treasurer's Office for the collection of real estate and personal property taxes, in the amount of $6,088.50, upon all and singular the terms and conditions of the invitation to bid, the specifications of the County of Roanoke, Virginia, the bidder's proposal and the provisions of this resolution, be, and the same is hereby APPROVED; and 2. That the County Administrator be, and he hereby is authorized and directed to enter into a contract with Dominion Business Forms for this purpose; and 3. That all other bids for said project are hereby REJECTED and the County Clerk is directed to so notify such bidders and express the I County's appreciation for such bids. Adopted by motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Terry, Myers, and Matthews. NAYS: None ABSENT: Supervisors Park and Johnson ~ ~ 8-12-80 1.'-' . , ;1 . IN RE: COUNTY ENGINEER RESOLUTION NO. 2650 DESIGNATING THE COUNTY ENGINEER AS ROAD VIEWER FOR THE PROPOSED ESTABLISHMENT OF A NEW ROAD. On application of the below named petitioner: I (1) Benjamin H. Bohon, et ux., et al. - Request for a new road extending Route 670 0.25 mile - 40 foot right of way in Windsor Hills Magisterial District. who has filed a request for inclusion in the Secondary Highway System of Roano e County. This Board of County Supervisors orders that the County Engineer view the grounds and report to this Board the convenience and inconvenience that will result to individuals as well as the public if such road shall be opened to the public and especially whether any yard, garden, orchard, or any part thereof will in such cases have to be taken and that no road or landings shall be established on or through the lands of any cemetery or through the lands of any seminary of learning without the consent of the owners thereof; and the said County Engineer shall also ascertain and report to I this Board whether the said road will be of such mere private convenience as to make it proper that said road should be kept open and kept in order by the person or persons for whose convenience they are desired. He shall also assess and report what damages, if any, the landowners are entitled to and accompany his report with a plat or diagram of said roads. And it further ordered that the Clerk of this Board be, and hereby is directed to notify the State Highway Commissioner of Virginia as to these road proceedings. Notification may be given to the Resident Engineer of the Department of Highways and Transportation of Virginia having supervision of maintenance and construction of highways in Roanoke County. And these proceedings are continued. Adopted by motion of Supervisor Myers and the following recorded vote. AYES: Supervisors Terry, Myers and Matthews. I NAYS: None ABSENT: Supervisors Park and Johnson Chairman Terry asked Mr. Buchholtz if the County Engineer could, by resolution, be designated as permanent Road Viewer for the County in order to eliminate approval for each request. The County Attorney informed the Board that it can be done and he would prepare a resolution to that effect for a future meeting. ~ ".. 8-12-80 174 , , , IN RE: RESOLUTION NO. 2651 APPROVING CHANGE ORDER NO. 1 TO THE COUNTY'S CONTRACT WITH OWENS PLUMBING AND HEATING FOR THE INSTALLATION OF SEWER FACILITIES AT WALROND PARK AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE SUCH CHANGE ORDERS ON BEHALF OF THE COUNTY OF ROANOKE. BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That Change Order No.1 to the County's contract with Owens Plumbing and Heating for the installation of sewer facilities at Walrond Park be, and it is hereby approved as herein set forth in the following words and figures, to-wit: Item 1: Addition of of two manholes Add $ 1,300.00 Item 2: Excavation of blastable rock 71.13 cubic yards at $70.00 per yard Add $ 4,979.10 TOTAL Add this Change Order $ 6,279.10 Original Contract Sum $ 15,679.58 Amount of Change Order No. 1 6,279.10 Contract Sum with Change Order No. 1 $ 21,958.68 2. That the County Administrator be, and he hereby is authorized and directed to execute Change Order No. 1 on behalf of the County of Roanoke upon a form approved by the County Attorney. Adopted by motion of Supervisor Matthews and the following recorded vote. AYES: Supervisors Terry, Myers and Matthews NAYS: None ABSENT: Supervisors Park and Johnson IN RE: PURCHASE OF FURNITURE FOR JUDGE CLEMENS' OFFICE Mike Turner, Purchasing Supervisor, reminded the Board that at the meeting July 22, 1980, the Board requested he check into the cost of furniture which Judge Clemens requested for his office. A resolution of $625.00 appropriating funds to cover the cost of furniture was presented for approval. APPROPRIATION RESOLUTION NO. 2652 FOR FURNITURE DESCRIPTION ACCOUNT NUMBER INCREASE (DECREASE) Class: Fund: Department: Object: Expenditures General Operating Department Office Equipment - New 03-6-02102-70020 $625.00 Department: Object: Contingent Balance Unappropriated Balance 03-6-99999-99999 ($625.00) ~ I I I ,1 f '. ~.' ~ I I I 1A>'':l.~ " AYES: NAYS: ABSENT: IN RE: ~ 8-12-80 " .~ 1"'.)" f'to~ ? $ ;) Adopted by motion of Supervisor Matthews and the following recorded vote. Supervisors Terry, Myers and Matthews None Supervisors Park and Johnson EXECUTIVE SESSION At 8:30 p.m., by motion of Supervisor Matthews and a unanimous voice vote, the Board went into Executive session to discuss real estate, personnel, and legal matters. IN RE: OPEN SESSION At 9:15 p.m. on motion of Supervisor Myers, the Board reconvened in open session. Supervisor Myers moved that a public hearing be held August 26th concerning possible sale of properties on which are presently pound. located the Fort Lewis Fire Dept and Rescue Squad building and County dog- AYES: NAYS: ABSENT: Adopted by the following recorded vote. Supervisors Terry, Myers and Matthews. None Supervisor Park and Johnson Supervisor Matthews moved that a public hearing be held August 26th on whether to hold a referendum in November on question of County selling $3.5 million Bonds to expand and renovate the County Courthouse and whether to place question of relocating the Courthouse. AYES: NAYS: ABSENT: IN RE: Approved by the following recorded vote. Supervisors Terry, Myers and Matthews None Supervisors Park and Johnson ADJOURNMENT meeting adjourned at 9:20 p.m. On motion of Supervisor Myers and a unanimous voice vote, the cf<~t'.d~ CHAIRMAN ~