HomeMy WebLinkAbout6/27/2006 - Regular
Roanoke County
Board of Supervisors
Agenda
June 27, 2006
Good afternoon and welcome to our meeting for June 27, 2006. Regular meetings are
held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are
held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule
will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The meetings
are now closed-captioned. Individuals who require assistance or special arrangements
to participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Reverend Diane Scribner-Clevenger
Unity Church of the Valley
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PUBLIC HEARING
1. Public hearing to receive citizen comments regarding proposed amendment
to the fiscal year 2005-2006 budget in accordance with Section 15.2-2507,
Code of Virginia. (Rebecca E. Owens, Director of Finance)
D. BRIEFINGS
1. Briefing regarding the Commercial Corridor Matching Grant Program. (Doug
Chittum, Director of Economic Development)
1
E. NEW BUSINESS
1. Request to appropriate $20,000 to the Town of Vinton for its Downtown
Improvement District Grant Program for fiscal years 2005-2007. (Doug
Chittum, Director of Economic Development)
2. Request to appropriate $800,023 to public assistance programs In the
Department of Social Services. (Cathy G. Tomlin, Budget Manager)
3. Adoption of a resolution in support of the Virginia Department of
Transportation (VDOT) Primary Road Project, West Main Street (Route
11/460), Catawba Magisterial District. (Anthony Ford, Transportation
Engineering Manager)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits o~ the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
1. First reading of an ordinance to obtain a special use permit for the
construction of an accessory apartment on .387 acres located at 2923
Embassy Drive, Catawba Magisterial District, upon the petition of Amina AI-
Hindi, a/k/a Amina AI-Habashy.
2. First reading of an ordinance to rezone 17.24 acres from 11-C, Industrial
District with conditions, to C2, General Commercial District, in order to
construct a retail sales facility located at the 3900 block Challenger Avenue
near the intersection of Valley Gateway Boulevard, Vinton Magisterial District,
upon the petition of Kahn Development Company, Inc.
3. First reading of an ordinance to rezone .69 acres and .48 acres from R1, Low
Density Residential, to C2, General Commercial District, in order to construct
a retail sales facility located at 4065 Challenger Avenue and 4053 Challenger
Avenue, Vinton Magisterial District, upon the petition of Valley Gateway, LLC.
4. First reading of an ordinance to obtain a special use permit with amended
conditions for the operation of a used automobile dealership on .467 acres
located at 6717 Williamson Road, Hollins Magisterial District, upon the
petition of Daniel W. Doss.
2
G. FIRST READING OF ORDINANCES
1. First reading of an ordinance to repeal the existing Chapter 17 Procurement
Code and enact a new Chapter 17 of the Roanoke County Code to
incorporate the provisions and authority of the Virginia Public Procurement
Act and establish the position and authority of the purchasing agent for
Roanoke County. (Rebecca Owens, Director of Finance)
H. SECOND READING OF ORDINANCES
1. Second reading of an ordinance approving a lease agreement for the Tinker
Mountain tower site. (Anne Marie Green, Director of General Services)
2. Second reading of an ordinance amending Section 21-156. Tips and Service
Charges of Chapter 21. Taxation. of the Roanoke County Code excluding
gratuities or service charges on meals from the assessment of the meals tax.
(Paul M. Mahoney, County Attorney)
I. APPOINTMENTS
1. Parks, Recreation, and Tourism Advisory Commission (Appointed by District)
2. Building Code Board of Adjustments and Appeals (Fire Code Board of
Appeals)
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - June 13, 2006
2. Request from the schools to accept and appropriate reimbursements, fees
and scholarship funds totaling $3,813
3. Request to adopt the Volunteer Incentive Program (VIP) Master Plan,
brochure, and point sheet for volunteer firefighters and EMS providers
4. Request to accept the donation of certain real estate from affected property
owners for roadway improvements to Broyles Lane, Route 1054, Hollins
Magisterial District
3
5. Ratification of the appointment of Jessica McClung, Roanoke County
Schools, to the Community Policy and Management Team (CPMT)
K. REQUESTS FOR WORK SESSIONS
1. Request to schedule a work session on July 11, 2006, to discuss the Slate
Hill development. (Elmer C. Hodge, County Administrator)
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Future Debt Payment Reserve
5. Accounts Paid - May 2006
6. Statement of expenditures and estimated and actual revenues for the month
ended May 31, 2006
7. Public Safety Center Building Project Budget Report
8. Public Safety Center Building Project Change Order Report
N. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION
1. Recognition of the recipients of the 2006 Senior Citizens Hall of Fame
awards. (Michael A. Wray, Chairman)
A reception will be held on the fourth floor of the Administration Center
following the awards ceremony.
O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (5)
discussion concerning a prospective business or industry where no previous
announcement has been made; and Section 2.2-3711 A (1) discussion or
consideration of the salaries of specific public officers, namely the County
Administrator and County Attorney.
4
P. WORK SESSIONS (Training Room - 4th floor)
1. Work session to discuss the citizen survey results for the Parks, Recreation,
and Tourism Master Plan. (Pete Haislip, Director of Parks, Recreation, and
Tourism; Leon Younger, PROS Consulting, LLC)
2. Work session to discussion the 2007 legislative agenda for the County of
Roanoke. (Paul M. Mahoney, County Attorney; Eldon James, Legislative
Liaison)
EVENING SESSION
Q. CERTIFICATION RESOLUTION
R. NEW BUSINESS
1. Resolution establishing salaries for the County Administrator and County
Attorney. (Diane D. Hyatt, Chief Financial Officer)
S. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Withdrawn at the reauest of the petitioner. Second reading of an
ordinance to rezone 4.75 acres from R-3C, Medium Density Multi-Family
Residential District with conditions, to R3, Medium Density Multi-Family
Residential District, for the construction of a townhouse-condominium
residential development located on Route 419 near its intersection with
Stoneybrook Drive and Bridle Lane, Windsor Hills Magisterial District, upon
the petition of Cherney Development Company, Inc. (Janet Scheid, Chief
Planner)
2. Withdrawn at the reauest of the petitioner. Second reading of an
ordinance to rezone 4.8 acres from C-2C, General Commercial District with
conditions, to C2, General Commercial District, and to obtain a special use
permit for the operation of a religious assembly located at 7342 Plantation
Road, Hollins Magisterial District, upon the petition of Beacon Baptist Church.
(Janet Scheid, Chief Planner)
3. Second reading of an ordinance authorizing the vacation of a slope easement
located on Lot 21 shown on the plat of Lost Mountain Subdivision, Cave
Spring Magisterial District. (Arnold Covey, Director of Community
Development)
4. Second reading of an ordinance to increase the salaries of the members of
the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the
Roanoke County Charter and Section 15.2-1414.3 of the Code of Virginia.
(Paul M. Mahoney, County Attorney)
5
T. CITIZENS' COMMENTS AND COMMUNICATIONS
U. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph P. McNamara
2. Joseph B. "Butch" Church
3. Michael W. Altizer
4. Richard C. Flora
5. Michael A. Wray
v. ADJOURNMENT
6
ACTION NO.
ITEM NO. (', -I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Public hearing to receive citizen comments regarding proposed
amendments to the fiscal year 2005-2006 budget in
accordance with Section 15.2-2507, Code of Virginia
SUBMITTED BY:
Rebecca Owens
Director of Finance
Elmer C. Hodge ~ f(~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~(J~
SUMMARY OF INFORMATION:
This is a public hearing to secure citizen's comments concerning amending the FY 2005-
2006 budget by adjusting the aggregate amount to be appropriated during the fiscal year.
Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such
amendment exceeds 1 % of the total expenditures shown in the adopted budget or
$500,000, whichever is lesser, the County must publish notice of a meeting and public
hearing. The notice must state the County's intent to amend the budget and include a brief
synopsis of the proposed budget amendment. This notice was published on June 20,
2006.
1. Request to appropriate $20,000 to the Town of Vinton for its Downtown Improvement
District Grant Program for fiscal years 2005-2007
2. Request to appropriate $800,023 to public assistance programs in the Department of
Social Services
3. Request from the schools to accept and appropriate reimbursements, fees and
scholarship funds totaling $3,813
.. . - , .
FISCAL IMPACT:
There is no fiscal impact as a result of the public hearing. Requests for appropriations will
occur later on this agenda.
STAFF RECOMMENDATION:
It is recommended that the Board hold the required public hearing. Board action
appropriating funds, as provided in this notice, will occur later during this meeting.
~ ~
ACTION NO.
ITEM NO.
0-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Briefing regarding the Commercial Corridor Matching Grant
Program
SUBMITTED BY:
Doug Chittum
Director of Economic Development
APPROVED BY:
C' ~'~ / /"
Elmer c. Hodge (~(7.:""vyJ
County Administrator d
COUNTY ADMINISTRATOR'S COMMENTS:
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SUMMARY OF INFORMATION:
This matching mini-grant program was developed in 1994 as an attempt to encourage
existing businesses to improve areas that serve as gateways to Roanoke County. The
program provides funding to assist businesses with improvements to building facades,
landscaping, signage, parking lots and other exterior features. The investment made by the
business is matched by the grant program on a 50/50 basis.
The first of these projects was completed in the Williamson Road corridor in 1996. This
area was initially chosen due to the VDOT construction project that widened Williamson
Road. Jt provided an opportunity to improve a targeted area of the County that needed
visual enhancements and assistance in maintaining real estate values along the corridor.
Subsequently the program was expanded to the Route 11/460 corridor in West County to
take advantage of the proposed VDOT construction project to widen that commercial
corridor. Due to the uncertainly of the timing of that project, only one application has been
approved for this second targeted area.
On June 8, 2004, the Town of Vinton implemented this program and the Board of
Supervisors agreed to contribute $10,000 to match the Town's funding. Since that time,
four projects have been approved in Vinton where the program is considered an asset to
efforts to encourage investment in the targeted area of downtown, where encouraging
...,
capital investment is challenging and real estate values struggle to keep pace with the
surrounding newly developing areas.
On December 6, 2005, the Board of Supervisors increased the maximum grant amount
from $5,000 to $15,000 in an attempt to encourage more participation in the program.
They further requested that staff make an effort to communicate the benefits of this
program to businesses and to report back to the Board as to the results of their efforts. A
four page color newsletter/marketing piece detailing the benefits and advantages of the
program was mailed to all 345 property owners and businesses located in the eligible
corridors on February 14,2006. The brochures were also placed in strategic locations and
Economic Development and Planning staff took every opportunity to communicate the
availability of the program to property owners, civic leaders, realtors, developers, etc. As a
result of this outreach effort, 10 inquiries have been received. Two grants have been
approved in Vinton by the Economic Development Authority (EDA) who administers the
program, and one project has been approved in the Williamson Road area. Community
Development has a new staff member currently working with one owner in the Williamson
Road area on a possible grant.
To date, 29 businesses have participated in this program with an investment of
$130,288.34. Public funding for these projects has been provided in the amount of
$96,900.38, bringing the total investment in improvements to $227,188.72. It is hoped that
the addition of assigned staff to the program will improve the profile and interest in
participation.
In summary, these types of programs are considered to be useful in encouraging
rehabilitation in targeted areas where older commercial buildings often go neglected due to
changing trends in real estate investment patterns. Attached to this report is a financial
summary of the activity related to this program since inception, and the marketing material
that was distributed to all eligible property owners.
Matching Mini Grant Program
6/23/2006
Public Private Total Project Rt 11-460 Williamson T own of
Date Recipient Investment Investment Cost West Road Vinton Comments
10/19/96 R.K. Morgan State Farm Insurance 553.00 553.00 1,106.00 1
10/15/96 Community School 1,137.00 1,137.00 2,274.00 1
10/15/96 Tack Room 2,414.00 2,414.00 4,828.00 1 Grant Selection Committee approved 11-6-96
10/15/96 Lew's Restaurant 500.00 535.00 1,035.00 1 IDA approved on 11-2-96
0.00
ITl 4 $ ',' 14.00 $ 4, 10 $ >,243.00
1/8/97 Harbor Inn Restaurant 4,475.00 4,475.00 8,950.00 1 IDA approved 1-8-97
3/5/97 Crouch Pharmacy 5,000.00 12,000.00 17,000.00 1
3/5/97 Valley Cleaners 5,000.00 20,000.00 25,000.00 1 IDA approved 3-5-97
3/5/97 Valley Pride Car Wash Hollins Car Cc 2,069.00 2,069.00 4,138.00 1 awarded $4137, rounded up 4138.00
4/2/97 Primerica Financial 1,576.00 1,576.00 3,152.00 1
4/2/97 Consumer Credit Counsel 1,480.00 1,931.00 3,411.00 1 IDA approved 4-2-97
11/5/97 Oakley Funeral Home 2,403.50 2,403.50 4,807.00 1 IDA approved on 11-5-97
0.00
0.00
Total 97 7 ~ 77 Ul~ 11.1 ~ 44 4"4 &\1 ~ ~~ 4"8 nr 0 7 0
3/13/98 Bondough, Inc. Subway 3,950.00 3,950.00 7,900.00 1 activity list for IDA
10/7/98 Wildflower Bakery 5,000.00 8,446.00 13,446.00 1
10/7/98 Bailey Insurance 5,000.00 6,008.00 11,008.00 1 IDA approved 10-7-98
11/4/98 Starmount Clinic 1,796.00 2,276.01 4,072.01 1 ref to IDA 11-4-98
0.00
ITl 4 $ . , $ > , $ 1,426.01
1/6/1999 Kingma Products 2,289.19 2,289.18 4,578.37 1 IDA approved 1-6-99
6/2/99 Sunnybrook Garage & Lawn 3,358.01 3,358.01 6,716.02 1
6/2/99 Wildflour Restaurant 2,625.00 2,625.00 5,250.00 1 IDA approved 6-2-99
12/1/99 Moore Campbell 4,132.50 4,132.50 8,265.00 1 IDA approved 12-1-99
0.00
ITl 4 $ 1 " $ 1 ,,' $ ?A RnQ ~Q
1/5/00 PMD Screening 5,000.00 5,315.00 10,315.00 1 IDA approved 1-5-00 one of two grant
1/5/00 Flora's Hair 5,000.00 5,315.00 10,315.00 1 applications
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5/3/00 Homestead Acceptance Richard Moo 2,672.00 2,672.00 5,344.00 1 written In 02 per finance 418-05
0.00
ITl 3 $ , , $ . , $ .,1\ Q7A nn
11/3/04 La La Properties State Farm 5,000.00 7,202.26 12,202.26 1 IDA approved on 11-3-04
ITl 2 $ . , $ , $ 1? ?n? ?~
Rt 11/460 West Corridor file set for approval on
####### Fort Lewis Fire Department 2,692.80 2,692.80 5,385.60 1 5-4-05
####### M & M-Allstate Fac;ade 834.75 834.75 1,669.50 1 IDA approved on 5/4/05
0.00
ITl 1 $ " $ " $ , I 0
5-Apr-06 DaLong's Clothing 5,000.00 6,091.85 11,091.85 1 EDA approved on April5, 2006
5-Apr-06 Dogwood Restaurant 5,000.00 6,091.85 11,091.85 1 EDA approved on April5, 2006
####### LSM Management-Hollins Car Care ( 5,942.63 5,942.63 11,885.26 1 EDA approved on May 3, 2006
7 -Jun-06 Whispering Pines Court, Inc. 5,000.00 5,952.00 10,952.00 1 EDA approved on June 7, 2006
ITl 4 $ 20 942.~3 $ 2A 078..33 $ A" n?n Q~
ITl
TOTAL 29 $ 96,900.38 $ 130,288.34 $ 227,188.72 1 24 4
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ACTION NO.
ITEM NO. l.::J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
Request to appropriate $20,000 to the Town of Vinton for the
Downtown Improvement District Grant Program for fiscal years
2005-2007
AGENDA ITEM:
SUBMITTED BY:
Doug Chittum
Director of Economic Development
Elmer C. Hodge C~"''-<--''" /Y--~.~ .~~
County Administrator (j
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~,
SUMMARY OF INFORMATION:
On June 8, 2004, the Board of Supervisors adopted an ordinance which appropriated
$10,000 to match the Town of Vinton's' initial funding of $15,000 for the purpose of
implementing the Dc;>wntown Improvement District Grant Program. The program was
envisioned from recommendations during the Town's comprehensive planning process. It
provides for a 50/50 match of private investment to eligible properties in the downtown area
of Vinton that fall within the established guidelines of the matching mini-grant program.
The purpose of the program is to improve the image of active, ongoing businesses in
downtown Vinton and to make the downtown more appealing through the rehabilitation of
exteriors and landscapes. The maximum allowable grant is $5,000. Staffing and day to
day management of the program is provided by the Town of Vinton, and the Roanoke
County Economic Development Authority (EDA) administers the grants. The program has
been successful and to date, four grants have been approved by the Town and the EDA for
a total investment of $34,805.20. Vinton has appropriated another $1 0,000 to the program.
No additional funding was provided by Roanoke County for fiscal year 2005-2006 or 2006-
2007. Due to the success of the program the Economic Deve[opment Authority has
requested that the County consider continuing the partnership with Vinton and providing
funding to match Vinton's contribution, as long as positive results continue to be realized.
FISCAL IMPACT:
Funding is available in the Community Development account designated for the existing
matching mini-grant program. No additional funds are needed.
STAFF RECOMMENDATION:
Staff recommends the transfer of $20,000 in existing funds from the Community
Development account for the matching mini-grant program to the established account for
the Vinton matching mini-grant program.
ACTION NO.
ITEM NUMBER _E - Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
Request to appropriate $800,023 to public assistance
programs in the Department of Social Services
AGENDA ITEM:
SUBMITTED BY:
Dr. Betty McCrary
Director of Social Services
Elmer C. Hodge C.'Yy"",-- f/~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
The Roanoke County Department of Social Services receives, throughout the year,
additional appropriations for public assistance and services delivery. The state has made
available $800,023 for the following programs: Auxiliary Grants, AFDC/Foster Care,
Special Needs Adoptions, Refugee Resettlement, Fuel Administration, Independent Living,
Family Preservation, View Working and Transition, Head Start Transition, Non-View Day
Care and AmeriCorps. The Department of Social Services cannot access these funds until
the County has appropriated the same.
The Board of Supervisors is requested to appropriate $800,023 to the 2005-2006 Social
Services budget, and to appropriate the related revenues from the state.
FISCAL IMPACT:
This report will add an additional $800,023 to the Social Services revenue budget and
expenditure budget. Any local required match is currently available in the budget.
STAFF RECOMMENDATION:
Staff recommends appropriation of $800,023 to the 2005-2006 Social Services budget and
appropriation of the same revenues from the state, to be distributed for the following
programs:
602000-5710
602000-5730
602000-5770
602000-5705
601000-1015
602000-3008
602000-5791
602000-5749
602000-5785
602000-5748
601000-1015
Auxiliary Grants
AFDC/Foster Care
Special Needs Adoption
Refugee Resettlement
Fuel Administration
Independent Living
Family Preservation
VIEW Working & Transition
Head Start Transition
Non-View Day Care
AmeriCorps
$ 66,000
$300,000
$ 76,650
$ 10,000
$ 15,713
$ 5,000
$ 33,190
$197,000
$ 16,300
$ 71,498
$ 8,672
ACTION NO.
ITEM NO. ~ - 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27,2006
AGENDA ITEM:
Adoption of a resolution in support of the Virginia Department
of Transportation Primary Road Project, West Main Street
(Route 11/460), Catawba Magisterial District
SUBMITTED BY:
Anthony Ford, P.E.
Transportation Engineering Manager
Elmer C. Hodge ~ f(..V'~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS: 9__11
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r~o-r-~. ~~'
SUMMARY OF INFORMATION:
The West Main Street (Route 11/460) road improvement project 0011-080-1 08, PE-1 01 ,
RW-201, C-501, was placed in the VDOT Six-Year Improvement Plan in July 1997. The
purpose of this project is to improve a 2.13 mile section of Route 11/460 from the Salem
City/Roanoke County line to just past the Technology Drive intersection in Roanoke
County. The increase in traffic and the potential for additional growth along this corridor
have necessitated the need for improving Route 11/460. Current daily traffic for 2006 is
approximately 20,700 vehicles per day, and this traffic count is expected to increase to
34,800 vehicles per day by the year 2031.
As proposed, West Main Street will be built as a four-lane divided roadway with a
continuous 12-foot paved shoulder and a raised median. The raised median will be defined
by curbing and there will be curb and gutter on the outside pavement edges. This design
will provide vehicle capacity for West Main Street well into the future. Additionally, the
design will allow for better drainage control, dedicated right and left turn lanes, easier
access into adjoining properties, and emergency vehicle access. Also, the existing traffic
signals at Alleghany Drive and Daugherty Drive will be replaced with new traffic signals
(Note: these are the only two intersections where traffic signals are proposed to be
constructed as part of this project).
VDOT held a design public hearing for this project on May 10, 2006, at Glenvar High
School. Over ninety (90) people attended the May 2006 hearing, with some of those in
attendance providing comments to VDOT staff. Some of the opposing comments that were
provided were attributable to the raised median limiting left-turn access into or out of
particular sites. VDOT staff has responded that numerous studies show that raised
medians have significant safety benefits such as eliminating a considerable number of
conflict points, enhancing traffic flow by removing turning movements from the mainline and
directing traffic to median crossings with dedicated turn lanes, and focusing commercial
and residential access to specific locations which increases both safety and roadway
capacity. VDOT states that they have reviewed all of the concerns expressed at the public
hearing and feel they have adequately addressed these concerns and that the project as
submitted to the County is the best possible design for the situation.
The anticipated schedule for the project, assuming that the County approves the resolution
in support of the project, is to begin right-of-way acquisition in late 2006 and to advertise to
accept bids from contractors for construction in late 2010, with construction planned to
begin in spring 2011.
FISCAL IMPACT:
The total project cost is estimated to be $35.2 million. This allocation is funded in VDOT's
Six-Year Improvement Program with state and federal funds. There is no County allocation
to this project.
AL TERNATIVES:
1. Approve a resolution supporting the Virginia Department of Transportation project 0011-
080-108, PE-1 01, RW-201, C-501 (West Main Street, Route 11/460), thereby allowing
the project to go to the next phase and come to completion.
2. Do not approve a resolution in support of the Virginia Department of Transportation
project 0011-080-108, PE-101, RW-201, C-501 (West Main Street, Route 11/460),
thereby prohibiting the project from proceeding to the next phase.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
. . " "
. .
" - " "
" "" "
" " '"
- .
""", ""
..:--:;DESIGN PU~LIC BEARING.
West Main Street
Route 11/460
Roanoke County
\~'ednesdn)r) i\Jay 10, 2006 5:00 p.L11. - 7:00 p.n1. . - ~
. Glenv~~ :fligh School, 4549 fi1alu5 Dri\re, Salenl, \'irgirun . . " " :
Welcome to the Virginia Department of Transportation's public
hearing for the proposed improvements to Route 11/460 (West Main
St.) in Roanol(;e County.
This public hearing is being held to provide an oppornxnity for any
person, acting on his or her own behalf or representing a group or
governmental agency, to give VDOT comments and/or suggestions on
the proposed project that \vas added to VDOT's Six-Year Improvement
Plan jn July 1997.
All comments received, both oral and written, will be included in a
transcript for revie\v by Department personnel, interested citizens and all
other interested parties-. C.oncerns raised as a result of this meeting will be
considered by the Department prior to consideration for approval of the
project by the Chief Engineer.
Project Description
The purpose of this project is to
improve a 2. 13-mile section of Route
11/460 from the Salem City/Roanoke
C.ounty l.ine to just past the Technol-
ogy Drive intersection in Roanoke
County. The increase in traffic and
the potential for additional gro\vth
along this corridor have necessitated
the need for improving Route 11 /460.
Route 11/460 is {l major highway
serving needs across the entire
(.ommon\vealth of Virginia~ This
roadway also serves as the primary
alternate route to Interstate 81 during
emergencies. (,urrent daily traffic for
2006 is approximately 20,700 vehicles
per day, and this traffic count is
expected to increase to 34,800 vehjcles
per day by the }'ear 20.31. Therefore,
it is important to provide for optimum
tra ffic flo\v.
(COIII;JIllrd O/J page Z)
Rollle 11/460 is a IJ"yor roadway for II'f!JlenJ
Roallok~ (OIlIJl)r and Ih~ (ity ofSa/tlJI
':@F@1.:Wi;\~~~W.::-.~:;.: :;~j:'~::.:~:.~ :.' '. <<:'~\\\.:i.~
:.\',.::_>:::"\PlfoJEtT~:::iNFORMATIO.N .....
!l\;'i~~{~:!ii~"l~~i~~(~,"!j!ii<i\:-.;i\i_i;'::~.u.
.illl!~~ifl~j~~~re~tJ;8;u~i~s~i,:~f;:::
, 0011~080.~:t08/PE1 01, - I. ." .~- ~.',: .... -',
: : " .".....:..". ". :.~ .:
" :" :" . ~ :" :.. -.. ".;..".
+ :. "-""": :--"
. ~ +"" ~ 4.~ "-I _ L
'", ~ "." ;~:- """~"";."'~ . -"- .["= "~
., -:'.> .::::.:..~~,>.~,:,::~:",<;.:.. .";,.:
.6 ·
. .' .. . . . ..
Project De?criprion (cQntinueci),
.... ...
Typical Roadway Section
The Rou~e .11 / 4~9. corrido.r is a,:. ..
developing ar~a.,vith a.m~x oflong-.... ... .,.,... ...,.
~erm a.Qd ne\v~r comme.rcial/ .... :. .
. .ipd~st1;i~l d.~ye).<?p~~~~s al9ng ~vi~l}.
. : - -. : ". . . . ..". . -.: .,". +
. - '. ,. . .
. ., d~~~~t~4. :r~g~,~ :i~~ le.f~ ~rit .l~~.~) ;
. easie..~ .a<;<;.~ss.i.~to. .,~dj~i.r;ti~g '.p~oi:H~r~ .
..~e.s,.~n.4 ~.~.e~ge~.cy..v,~~~le..~c~e~.s" . .
: ..":. .. . ". . ".: .". .". .' . ~ - ~. .. ... : . ". ".
: The existing traffic sign~s at ....: ..
.:..~ .)\llegh.any. pr~~e..an9 Daug~e~...
<: ..D riv~. .\~~.~e replac.~d .\vi~. ne\y. .tra.f-
. . fi~. ~.ignal~ ... ....T~~ese. ~:~e. th~~pl Y ..t\yo
~i~t~r~~c tio n~ \V.~~~~, tra fQ~.: sign~~s. are
. :.-: prqposecLt9 .~.e. .~~.~~.truct~~. ~.~ p~lrt .
:. ..of ~~~.;p..~oje~t:.. :...- . .
. . .. ....
".. .. . .
...The :d~s~gn. of"trus proje~tj.s in com-
. .: .p~~rice..,vj.~.~l~e S.~or~Yfa~~r.Man~ .
.. :.age~.e~~ :Ac.~) th~ St~.r~\v~te,.r..R~gu-
. ..:.J~tio~s) ~~4.~~~..~u~1 S~ormwa.ter
.....Manage.~e~t St~darc;ls .~~d Specifi-
catio.ri~. app.~o~ed by .th~ V:i~gi~a ....
. D~p.a.rtme~ t.o f. Cq n ~~rva tjon. anq
Recrea~oq.Pot~~~al i~p~ct~ .~o .
. .ijood .pl~ins and \vetla~ds ,vere also
evaluate~L. To minimize potential
.~~pacts on wat~r quality an~ ~~lnply
. ~vith regulations, ~e.veral storm~ater
'." m~n~gement basins have been. pro..
p.osed.. .:1Jus project is not expected
to generate. ~ny ~.~~tiv~. fl?od plain
imp~cts~ . .,
tjt~~4-I~ -+-IJ'-+-:-+-IJ'-+-/~-+-~~_t~
I ~. .
*12..foot paved shoulders are identified by hatching
\vruch is symbolic only. These \vill be dedicated right
turn lanes at the intersections.
Project Map
~---
/' ,
\ ~rr
TWELVE .\
/...../otCLOCK
) 1\' KNOB
" PROPOSED PROJECT' I
'1- \ '" I'.,
\ ./ ,1.1
Not to Scale
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JUNE 27, 2006
RESOLUTION REQUESTING APPROVAL AND SUPPORT OF THE
VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT (0011-
080-108, PE-1 01, RW-201, C-501) WEST MAIN STREET (ROUTE
11/460)
WHEREAS, the Virginia Department of Transportation held a design public
hearing on May 10, 2006 for the purpose of soliciting public comments on the proposed
improvements to West Main Street (Route 11/460).
WHEREAS, the Virginia Department of Transportation feels they have
adequately addressed the public comments as submitted to them for this project.
WHEREAS, the Board of Supervisors does hereby approve and support the
improvements as proposed to West Main Street (Route 11/460) as outlined in the
Virginia Department of Transportation's Six-Year Improvement Plan.
NOW, THEREFORE, BE IT RESOLVED, that a certified copy of this resolution
duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem
Residency Office, by the Clerk to the Board of Supervisors.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
A Copy Teste:
Diane S. Childers, CMC
Clerk to the Board
ACTION NO.
El:!I
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Requests for public hearings and first readings for rezoning
ordinances - consent agenda
SUBMITTED BY:
Janet Scheid
Chief Planner
Elmer C. Hodge ~ /!~~
County Administrator ~
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
The first reading on these ordinances is accomplished by adoption of these ordinances in
the manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public hearing
and second reading of these ordinances. The second reading and public hearing on these
ordinances is scheduled for Julv 25. 2006.
The titles of these ordinances are as follows:
1. The petition of Amina AI-Hindi, a/k/a Amina AI-Habashy, to obtain a special use permit
for the construction of an accessory apartment on .387 acres located at 2923 Embassy
Drive, Catawba Magisterial District.
2. The petition of Kahn Development Company, Inc. to rezone 17.24 acres from 11-C,
Industrial District with conditions, to C2, General Commercial District, in order to
construct a retail sales facility located at the 3900 block Challenger Avenue near the
intersection of Valley Gateway Boulevard, Vinton Magisterial District.
1
3. The petition of Valley Gateway, LLC, to rezone .69 acres and .48 acres from R1, Low
Density Residential, to C2, General Commercial District, in order to construct a retail
sales facility located at 4065 Challenger Avenue and 4053 Challenger Avenue, Vinton
Magisterial District.
4. The petition of Daniel W. Doss to obtain a special use permit with amended conditions
for the operation of a used automobile dealership on .467 acres located at 6717
Williamson Road, Hollins Magisterial District.
Maps are attached. More detailed information is available in the Clerk's Office.
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of these rezoning ordinances for the
purpose of scheduling the second readings and public hearings for Julv 25. 2006.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1-4, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
2
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
f2 ouD~300
F- \
Date received:
Received by:
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
Application fee:
. !~.t
.
p~ date:
ALL APPLICANTS
Check type of appl ication filed (check all that apply)
o Rezoning ~Special Use 0 Variance 0 Waiver 0 Administrative Appeal 0 Comp Plan (15.2.2232) Review
Applicants name/address wlzip, . . (1\ ~ ~ k c:.,..SL .:\ Phone:
./.!\ If\ -, "'- G-... }\ \ - ~ 'f\.d-:.r- ~ -. . ~ · '-'1f Work:
~ y , ~ --r~- G\"'LC'~'-S~..ij'-o..... fo..-"'- '- _ Cell #:
~ ~,,~ V~ clJ () l~ 1::.,-'(;., . Fax No.:
Owper's name/address w/zi p \ \ .... 'r Jj(\ \, I \ \ Phone #:
~\~O'- J\-\:-~'hC0. r\\-t+obcu,;h1~ Work:
~ ~ d-?:> C ~\:Jc-S ~ ~.~ { Fax No. #:
~ Q ~ ~ ~ roA (J ~ ~ (j l ~
Property LocatioJL I ~
~ ~:l...~ , ci-nbc0~, \.?71'.
Q~~'~ \ \rA. ~46' ~
~M&NfG -( J -J~) ,CG- UO
Size of parcel (s): Acres: ",3 ~1
lsYb~\ YS'3 -':D Ce ()
(s <(()) ~~3 - 156:9 ~
) -c-,--\~.,
~ \
~4~)' ~~ ~ -d-3 lE~
l~()) &"\.\:~ - ).58 ()
Magisterial District:
Community Planning area:
Existing Zoning: K .
Existing Land Use: 5, Y\. \-'L +u.m', \ ~ ;
~J
REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (J5.2-2232) REVIEW APPLICANTS (R/SIW/CP)
Proposed Zoning: "R~ ~ - - Sp,~ t..o\.Gl \1.se...
Proposed Land Use: 0.. t.t..LS..5 CI ;- r-. C....I-t~...'- Q, ".~..
l
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
,:./Y~ No IF NO, A VARIANCE IS REQUIRED FIRST.
"t5oes the parcel meet t~e minimuln criteria for the requested Use Type? Yes No
IF NO, A VARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes No
VARIANCE, WAIVER AND ADMINISTRA TIVE APPEAL APPLICANTS (V/W/AA)
Variance/Waiver of Section(s)
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal of Interpretation of Section(s): . of the Roanoke County Zoning Ordinance
Appeal of Interpretation of Zoning Map to
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
R/S/W/CP V/AA R/S/W/CP V/AA RlS/W/CP V/AA g
~ Consultation ~ 8 1/211 xl] " concept plan ~v Application fee 4 0
~ Application v Metes and bounds description /' Proffers, if applicable ~
V' Justification .v Water and sewer applicatiOh\:fd~' v Adjoining property O1NIlers
I hereby certify that I am either the ovrner of the property or the owner's a. ent or conu ct purchaser and am acting with the knowledge and consent
of the owner. ~ 1
1 '-C, Owner's Signature
t\l..r a..9- -L)) b () 3~ · 19-0 / -J.:) i 00 ~ 0000
2
JUSTIFICA TION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (l5~2-2232) REVIEW
REQUESTS
I~ t-- H-n 6 If. .s /'vvi
. J
The Planning Commission wiJI study rezoning, speciaJ use pelmit waiver or community plan (15.2...2232) review requests to
determine the need and justification for the change in terms of pubJic health, safety, and general welfare. PJease answer the
following questions as thoroughly as possible. Use additional space if necessary.
Applicant
f\ fy) 1 ". C,
}\I tJ. 1'-
iLL C-" K-1 (\ C(,.'--
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zon ing Ordinance.
-y-- ~ ... --.:, c.... J\ ~ L {f' " /1
i he. () C-l:Y--r {\O O--p G-rr fY) ~-t" '\--:0 r C;:. C (ASS G ;-(1 LA...S:\ W II
~. C:..~) rv-\f ~~ +---"'-JjI . ..'-p.tL.- blA-t'l ;L'N1 C---.P ';ZcJ/V/~ rer\.~v--{,~~rJ:s-
/1 ~ +0.. rn d f ()'L ~ III '6 -{.:y- UJ; 'I 0 ~ '1 +~ b(~s ~ {rt ~ rvt-.
0,-1'\ -esf:' rY)~cf jQO - goo Slri.-LD--r~ 4-ef o.jv-~ S!'\..(fM.(cf
~(d' .{\~.5((?-,l,v~6 ifY\~d._~,-, (.0 ~ M ,~rU-I;J ~ "_ , C--~0-LS<t:..-
C ()lV ~s.-ft -- uN · No -~.Ji~ :J1"\. p LJ:) Ju c -+.~'-CA..I ,.:t I ~ (A.- ~
~~~Q. ~ '--rf. ; S' . c..:. c:..c .~ .i'J r ~ {L f c:. r-frn ~vv-f ~ i II f;() V: (.l ~
oS ~ (,) nt c;:,..b I"C.- 1"\ G v...s, f'.l- ~ + tJ r \fo~ rYl. / i fY\ --'<..- rn b~ r s"
Please explain hovv the project conforms to the general guidelines and policies contained in the Roanoke County Community
P I an.
_. .-.n"'\.JL ~~r-. ~ .- ~ ~-~~ ~ ~ ~ S C'... ''- <:.\. ~ 0 \; v~ -<- ;; --
., f\ c.L"-k~ P r 'Jy-I 5-l 0 N" ~ -t G r h'-_A__"-\ .h r LI,-- r- pO S ~ r e.. $-\' ch,\! CA..
-\~ r. 0..("\ ~_c.c...~.-ss~rLf _ e-.p c\-'- fl'Y) ~I'\+- _ -- ~ ? r (J p-v/f. · ,'_
.J - ,.. fT-' \\ ~{ ,--1 6 -AI ( · ....-- - -L -- I . Y -..5
L^--L~1.(t(V~ _ J~ e..lQ,,, ':r-!\'(jCId ';' ~N~Vt\...-lI.?N hI\-. R d-OoS.
COM.IY\ ~~+c ir'{CLf\. ~GM {>c-./-T: bi II+v(t \:-.j.'-f/...... ~~iS.+"~C' n'2.-i!i b.~r __
h.ood , s f\..~ ~..",~-i.:.~ +0 b~ .c-..II ISS",-'€-. ){e-1.'ALG.O j _ ,0
\ J ' II " 'I ~-. --r-f"" . q ~~ r-^O ovt'
~'O_rc:,-cA~-r \NI. 8~ pr<.s-erv-<i. Ine prdf.o.sc.ef bu.....'IJ.tNC
~(jrrf,?n'NJ- v-..Ji pJ 'f\6'-t_ C!-O'f'J<'jJ(. b~c.e~c.. ~ 0..p:f: G,;.:)/ -L.;d i-A
+Iv... I (f ~- ~lM..e is'\- "f"-'l... h::(}~,
Please describe the i.mpact(s) of the request on t~e property itself, the adjoining properties, and the surrounding area, as vvell as
the impacts on public services and facilities, including waterlsewer~ roads, schools, parks/recreation and fire and rescue.
----rk-----~r'2-1L C--'" r c...~ ~ __ ~ ---H'-'-.. r (' Q J:u- ...1~ /.;v-i II . ',. r-'2..rr- ~,--;~.
-. ~ ufr~~tt~ .L~LlI_ o..p~<'_,r +0. .~ C~ ,S1'~ye~ _ +~fl\l('1i
r ~ &t.t\i ~ , 7L... -e "1- ~ cd:-\,'::ffi I S. -+~JI -t L-J i ) ( h. ~
~ I'\'-P ~d _ C{.J.jO/N-;JVtS frd~V+i-t:~I', . 5>-t..f'Y-o~~V-Vr c...r'{.~
() r- --p ~ L C S;;Lr V; C;~~ I --:P\..~\\ G \.-c:k; \ '+I~S I ro(.'--(~ So. ~6&
0-1"'& I? o-~[.s :; kdJ~ ILcl I~ fV..?f_-f~~..L6 I n-,-:PG..vt-~~ ,.
3
I CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting
regulations.
The concept plan shou Id not be confused with the site plan or plot plan that is required prior to the issuance of a building pelmit.
Site plan and building permit procedures ensure compliance with State and County development regulations and may require
changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature
of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the
following are considered minimum:
ALL APPLICANTS
.,/ a. Appl icant name and name of development
v c.
~::
7
f. "
~g.
/' h.
./".
_ 1.
~.
- J.
b.
Date, scale and north arrow
Lot size in acres or square feet and dimensions
Location, nalnes of owners and Roanoke County tax map numbers of adjoining properties
Physical features such as ground cover, natural watercourses, floodplain, etc.
The zoning and land use of all adjacent properties
All property lines and easements
All buildings, existing and proposed, and dimensions, floor area and heights
Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
Dimensions and locations of aU driveways, parking spaces and loading spaces
Additional inforl1zalion requiredfor REZONING and SPECIAL USE PERlv1IT APPLICANTS
.,/' k.
v 1.
:,./ m.
- n.
- o.
~ p.
.,...-" q.
Existing utilities (water, sewer, storm drains) and conn~ctions at the site
Any driveways, entrances/exits, curb openings ahd crossovers
Topography map in a suitable scale and contour intervals
Approximate street grades and site distances at intersections
Locations of all adjacent fire hydrants
Any proffered conditions at the site and how they are addressed
Ifproject is to be phased, please show phase schedule
I certify that aU items required in the checklist above are complete.
~ 0l~~-c4
Signature of applicant ~ ~
CJ ~ - 1,3 ~-o (p
Date
6
I. "
Community Development
Planning & Zoning Division
NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER,
PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional
information is presented at the public hearing. If it is the opinion of the majority of the
Planning Commissioners present at the scheduled public hearing that sufficient time was not
available for planning staff and/or an outside referral agency to adequately evaluate and
provide written comments and suggestions on the new or additional information prior to the
scheduled public hearing then the Planning Commission may vote to continue the petition.
This continuance shaH allow sufficient time for all necessary reviewing parties to evaluate
the new or additional information and pr<?vide written comments and suggestions to be
included in a written memorandum by planning staff to the Planning Commission. The
Planning Commission shall consult with planning staff to determine if a continuance may be
warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County
Traffic Engineer or staff from the Virginia Department of Transportation requests further
traffic analyses and/or a traffic impact study that would be beneficial in making a land use
decision (Note: a list of potential land uses. and situations tllat would necessitate further
study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the required traffic analyses and/or traffic impact study and to provide written comments
and/or suggestions to the planning staff and the Planning Commission. If a continuance is
warranted, the applicant will be notified of the continuance and the newly scheduled public
hearing date.
Effective Date: April 19, 2005
_,Aj--U'rtj; )<=-US~0rl:t /4a-t S"L{_ f?
Name of Petition a
() ~-- /21 tL-eP~.
"~ Petitioner's Signature
oS --~~ -'~ ~
Date
~~~~,7-'~.~_.'
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Traditional House Plan # 221013
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ADDITIONAL If1iAGES
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ADDITIONAL DETAILS
DESCRIPTION
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N/A
Square Footage : 1495
Unfinished Area: 1895
Level(s) : 1.0
Main Ceiling Height: 8'
Maximum Ridge Height:
20'6"
Copyright held by Designer / Architect
Exterior Wall: 2x4
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18189'SSOCT38 13=35
Bit 598PG0630
. LAWOff'JC!.S
KING, FULGHUM.
SNEAD, NIXON
&. GRIMES, P.C.
lGAHlX!. Yaa1CIA
24OU.11CR
Tel{ Map No.: 38.19..'-23
PI'IIp&t'Id by W. Ban Snead, Jt.
S22O-F WIIImIon Road. N.W.
Roanoke. vrgrala 2A012
. THIS DEED, MADE AND ENTERED into this dl~ day of
LA \ O~ , 199:s(' by and between Joseph D. BEAMS and Esther I
A. HOUSER, Grantors, and Amina~AL-HINDI, her heirs and assigns
forever, Grantee.
WIT N E SSE T H:
THAT FOR AND IN CONSIDERATION of the sum of Ten Dollars
($10.00) cash, and other good and valuable considerations paid
by the Grantee to the Grantors, the receipt of which is hereby
acknowledged the ~aid Grantors do hereby BARGAIN, SELL, GRANT
and CONVEY, with General Warranty and English Covenants of Title
unto Amini!"AL-HINDI,. her heirs and assigns forever, all that
certain lot or parcel of land, with all the appurtenances
thereunto belonging, lying and being in the County of Roanoke,
state of Virginia, and more particularly described as follows,
to-wit:
BEING Lot 11, Block 18, according to the Map
of section NO.4, Montclair Estates, which
map is of record in Plat Book 7, page 10, in
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KING, FULGHUM,
SNEAD, NIXON
. Ii GRIMES, P.C.
~ Y1I.ODnA.
:MO' 1.1 lID
the Clerk1s Office of the circuit Court for
Roanoke County, Virginia.
BEING the sa~e property.conveyed unto the
Grantors by deed from G. Todd Allan and
Helen M. Allan, husband and wife, dated
September 11,. 1995, recorded in Deed Book
1485, page 1459, in the ~lerk's Office of
the Circuit Court of Roanoke County,
Virginia.
,A.
TO HAVE AND TO HOLD UNTO Amina~AL-HINDI, in fee simple.
THIS DEED is made subject to all recorded easements,
restrictions, reservations and conditions affectinq the property
herein conveyed.
WITNESS the following signatures and seals:
~t1~
d"(~eph D. n~1{s
(SEAL)
~a.~
Esther A. HOUSER
(SEAL)
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tAW OFPICES
KINO, FULGHUM,
SNEAD. ~ON
& GRIMES. P.c.
IOAMoU.. VDCIlNI,.
)4On .1141
STATE OF .\1 ~~(}....., ,
~ OF ~O~
, to-wit:
The foregoing instrument was acknowledged before me this
J..q day of O~ , 199~, by Joseph D. BEAMS
and Esther A. HOUSER.
My commission eXPires:~ ~I/~J-
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tlotary PubllC
File 'I W981DD55
''::ONSIDERATlON AMT: 912&-. - .c9'l
'ESIDENCEADDRESS 2tl~3 ?7r~A7e.
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~T~!~: ~4~.~~ LOCAL: $49.~0
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County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
:~~~Plil,CANTS
Check type of application filed (check all that apply)
OCRezoning 0 Special Use 0 Variance 0 Waiver 0 Administrative. Appeal [] Comp Plan (15.2..2232) Review
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Received by:
Case Number
Applicants name/address w/zip
- Kahn Development Company, Inc.
P. O. Box 1608
CDlumbia .. SC 29202
Phone:
Work:
Cell #:
Fax No~:
803-736-3325
B8~:6~8:~~~~ (B. Temple)
Owner's name/address w/ziP
F & W Properties 11, I.nc.
P. O. Box 20069
Roanoke VA 24018
Property Location
Tract C, Valley Gateway Bu.siness
Pa r k ~ 1 0 D 131 oc- y;.. c Irv.-a.
Tax Map No.:
050.01-0 -05.
Phone #:
Work:
Fax No. #:
Magisterial District:
Vinton
~onsack
Community Planning area:
Existing Zoning:
Size ofparcel(s): Acres: 17 .24 . Existing Land Use: Vacant
'~~6, SPECIAL tJSBflI1!MIf'7'K-1~A~~'~~f,r~#li;s.~~~!.llRviEW APPLl6Jis,;~/~f';
Proposed Zoning: C- 2
Proposed Land Use: Commercial (retail center).
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
<Y;.> No IF NOt A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type~ No
IF NO, A VARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes No
~~~~.~i(;IfAlVERA~~_f&~i~~rf~!~NijW~i~;l' .
. :-t ~.
VariancelWaiver ofSection(s)
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal of Interpretation of Section(s): of the Roanoke County Zoning Ordinance
Appeal of Interpretation of Zoning Map to
Is the application complete? Please check if enclosed4 APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
RlSlW/CP V/AA RlS/W/CP V/AA R1SIW/CP VIM
~ Consultation Ei g 112" xlI" concept plan ~ Application fee .
Application Metes and bounds description Proffers, if applicable
Justification Water and sewer application Adjoiningploperty owners
I hereby certify that] am either tbe owner of the prop r contractp baser and am acting with the knowledge and consent
of the owner4 c'. r
Kahn
By:
Owner's Signature
2
. -
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A concept plan of the proposed project must be submitted with the application~ The concept plan shall graphically depict the
land use change, development or variance that is to be considered.. Further, the plan shall address any potential land use 01'
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the futw-e
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting
regulations~
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit.
Site plan and building permit procedures enSlD"e compliance with State and County development regulations and may require
changes to the initial concept pJan_ Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance) the concept plan may be .altered to the extent permitted by the zoning district and other regulations.
A concept plan is required with aU rezoning, special use permit, waiver) community plan (15_2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature
of the request The County Planning Division staffmay exempt some of the items or suggest the addition of extra items, but the
following are considered minimum:
ALL APPLICANTS
............- a. Applicant name and name of development
.!:::::::'" b.. Date~ scale and north. arrow
-=--c. Lot size in acres or square feet and dimensions
~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties
~- Physical features such as ground cover, natural watercourses, floodplain, etc.
.-- 1_ The zoning and land use of all adjacent properties
t----g. All property lines and easements
L--A. All buildings, existing and proposed, and dimensions, floor area and heights
L---t:-" Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
~. Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information required for REZONING and SPECIAL USE PERMIT APPLICANTS
_~. Existing utilities (water, sewer, storm drains) and connections at the site
~. Any driveways, entrances/exits;, curb openings and crossovers
~ Topography map in a suitable scale and contour intervals
_ ~- Approximate street grades and site distances at intersections
--=:::-0:-- Locations of all adjacent fire hydrants
~'Any proffered conditions at the site and how they are addressed
--=::-q:-"" Ifproject is to be phased, please show phase schedule
I certify ~items ~st above are complete.
Signatureifap~ (~~
Kahn Developnent Company, Ine.
By: Robert M. Temple
~J.'{( 1,0(
Date
6
Community Development
. :~i;~.1;'~
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Planning & Zoning Division
NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER,
PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional
information is presented at the public hearing. If it is the opinion of the majority of the
Planning Commissioners present at the scheduled public bearing that sufficient time was not
available for planning staff and/or an outside referral agency to adequately evaluate and
provide written comments and suggestions on the new or additional information prior to the
scheduled public hearing then the Planning Commission may vote to continue the petition.
This continuance shall allow sufficient time for all necessary reviewirig parties to evaluate
the new or additional information and provide written comments and suggestions to be
included in a written memorandum by planning staff to the Planning Commission.. The
Planning Commission shall consult with planning staff to determine if a continuance may be
wananted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County
Transportation Engineering Manager or staff from the Virginia Department of Transportation
requests further traffic analyses and/or a traffic impact study that would be beneficial in
making a land use decision (Note.. a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall- allow sufficient time for all necessary reviewing -parties to evaluate
the required traffic analyses and/or traffic impact study and to provide written comments
and/or suggestions to the planning staff and the Planning Commission. If a continuance is
warranted, the applicant \ViII be notified of the continuance and the newly scheduled public
hearing date.
Effective Date: April 19, 2005
Inc.
F&W Properties II, Inc., a Virginia corporation, Owner of the property subject to this
petition, hereby consents to this rezoning petition and agrees to be bound by the
conditions that are proffered in this petition.
Owner acknowledges that at the time of signature below, no proffers have been
submitted, and should proffers become necessary, written consent from Seller will be
required.
Its:
Executive Vice President
Date:
+a4-0h
METES AND BOUNDS DESCRIPTION
Tract "cn containing 17.2432 acres as shown on plat prepared by Hayes, Seay, Mattern &
Mattern, Inc., dated September 5, 2003, and recorded in the Roanoke County Circuit Court
Clerk's Office in Plat Book 27, Page 23, a copy of which is attached hereto.
GLENN
FELDMANN
DARBY&
GOODLATTE
210 1st Street S.W
Suite 200
Post Office Box 2887
Roanoke. Virginia 24001
540.224.8000
Fax 540.224.8050
gfdg@gfdgcom
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MARYELLENF. GOODLATTE
Direct Dial (540) 224-8018
E-mail mgoodlatte@gfdg.C01TI
May 26, 2006
Mr. David Holladay
Roanoke County Planning & Zoning
5204 Bernard Drive
Roanoke, Virginia 24018-0798
Re: Rezoning Application for Kahn Development Company, Inc.
Tract C, Valley Gateway Business Park - 17.24 acres
Tax Map Parcel 050.01-01-05.05
Dear David:
Enclosed please find the following in connection with the above-referenced
application:
I. Rezoning Applicatioll;
2. Original and OIle copy of the concept plan;
3. Metes and bounds description;
4. List of adjoining property owners; and
5. Our fmn's check in the amount of $1,521.00
representing the filing fee.
As you know, w~ are requesting that the 17.24 acre parcel which is the
subject of this application be unconditionally rezoned to C-2.
Kahn Development Company has contracted with F & W Properties II, Inc.,
the owner of the property, to purchase the 17.24 acre parcel which is the
subject of this application alollg with an adjoining 4.4738 acres. The
adjoil1ing 4.4738 acre parcel is already zoned unconditional C-2. Kahn
proposes to use the 4.4738 acre parcel and the 17.24 acre parcel for a retail
shoppil1g center development.
GLENN
FELDMANN
DARBY&
GOODLATIE
210 1st Street S.W.
Suite 200
Post Office Box 2887
Roanoke, Virginia 24001
540.224.8000
Fax 540.224.8050
gfdg@gfdg.com
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Mr. David Holladay
May 26, 2006
Page 2
The combined acreage was part of a 1 05 acre rezoning in 1989, which
rezoned the acreage from residential estates to .industrial. That rezoning was
requested by the Industrial Development Authority of the County of
Roanoke. By 1995, growth and development patterns along 460 caused the
Industrial Development Authority to seek a rezoning of 20.93 acres of that
parcel from industrial to commerciaL In December 1995 the Board of
Supervisors rezoned that 20+ acre parcel which adjoins the subject property,
from I-I(C) and C-1 to C-2 without conditions. Our request is the logical
extension of that action taken in 1995. Like the 1995 action, this
reclassification recognizes the commercial nature of the subject property.
Enclosed with this application is an alternate concept plan which incorporates
two adjoining parcels (having tax map nos. 050.01-01-03.00 and 050.01-01-
04.00) with the parcels Kahn has under contract. Those adjoining parcels are
currently zoned residential and are under contract to a fee developer for a
national drugstore chain. Obviously, any development of those parcels for
commercial purposes will require rezoning. Kahn has be~n working with the
contract purchaser of those parcels toward a plan of co-development. The
alternate concept plan enclosed herewith illustrates how all the parcels could
be incorporated into this retail development. In fact, this reflects the ultimate
vision of Kahn and the co-developer for the entire site.
Kahn delayed filing this rezoning request anticipating that the contract
purchaser of the adjoining parcels would be able to submit its rezoning
request at the same time. However, that contract purchaser is not yet ready to
proceed. Kahn's contract with F & W Properties II, Inc., having strict
timelines, does not permit Kahn to continue to wait. Kahn encloses this
alternate concept plan so that you can see how the center would be
configured if the adjoining parcels were incorporated into the same. If the
inclusion of those parcels cannot be accomplished, Kahn is prepared to move
forward with the acquisition and development of a retail shopping center on
the 17.24 acre parcel and the 4.4738 acre parcel currently under contract.
The need for flexibility on the configuration of the retail center underpins our
request for an unconditional rezoning to C-2. That treatment is consistent
with the County's actions in the past with respect to Valley Gateway
Business Park parcels.
GLENN
FELDMANN
DARBY&
GOODLATTE
210 1st Street S,W.
Suite 200
Post Office Box 2887
Roanoke, Virginia 24001
540.224.8000
Fax 540.224.8050
gfdg@gfdg,com
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Mr. David Holladay
May 26, 2006
Page 3
Please let me know what additional information we can provide you as the
County reviews this request.
Very truly yours,
~
Maryellen F. Goodlatte
11FG: Inh: 5267007
Enclosures
c: Kahn Development Company, Inc. (w/enc.)
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Company
RDI1lKIb Couniy, Iofr;inio
Valley Gateway Rezoning
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~ GAY AND NEEL, INC.
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321 Jlmmbba A.YeaD. E..Y,
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Date received:
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, County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
Placards issued:
Case Number \
ALL APPLICANTS
Check type of application filed (check all that apply)
~Rezoning 0 Special Use 0 Variance 0 Waiver 0 Admini~trative Appeal 0 Comp Plan (15.2-2232) Review
Applicants name/address w/zip Mr. Ro.l and Guyot
Va 11 ey G'ateway, LLC
3060 Peacht~ee Rd.,' NW, Suite 1850
Atlanta GA 30305
Phone:
Work:
Cell #:
Fax No.:
404-~~1-950n
404-B29.-5289
404-233-8039
Owner's name/address w/zip
Contract purchaser is same as applicant
Phone #:
Work:
Fax No. #:
Prope!t)' Location
4065 Challenger Ave.
4053 Challenger Ave.
Taa~~~~~02-12.00-0000 .-13
Magisterial District: Vi nton
CommWlity Planning area: Bonsack
Existing Zoning: R 1
Size ofparcel(s): Acres: 0.69/0.48
Existing Land Use: Single Family Residence
REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLICANTS (RJSIW/CP)
Proposed Zoning:
Proposed Land Use:
C2 (General Commercial)
Commercial
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes eX No 0 IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? Yes IX No 0
IF NO, A VARIANCE IS REQUIRED FIRST
Ifrezoning request, are conditions being proffered with this request? Yes 0 No 0
VARIANCE, WAIVER ANDADM1NISTRATIJlEAPPEtfLAPP~ICANTS (V/W/AA)
.. .
V ariancelW aiver of Section( s)
N/A
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal of Interpretation of Section( s): of the Roanoke County Zoning Ordinance
Appeal of Interpretation of Zoning Map to
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
RlS/W/CP V/AA RlSfWlCP V/AA
~ Consultation Eli 8 1/2" x 11" concept plan
AppJication Metes and bounds description
Justification Water and sewer application
I hereby certify that I am either the owner of the property or the owner's agent or co
of the owner.
P V/AA
Application fee
Proffers, if applicable
Adjoining property owners
. with the knowledge and consent
Ovroer's Signature
2
juSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Applicant
Valley Gat~waYI I I ~
The PlaIUling Commission will study rezoning, special use pennit waiver or community plan (15.2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
See Attachment A
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Connnrmity
Plan.
See Attachment B
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as
the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fITe and rescue.
See Attachment C
3
Community Development
Planning & Zoning Division
NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER,
PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICA nON ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional
information is presented at the public hearing. If it is the opinion of the majority of the
Planning Commissioners present at the scheduled public hearing that sufficient time was not
available for planning staff and/or an outside referral agency to adequ~tely evaluate and
provide written comments and suggestions on the new or additional information prior to the
scheduled public hearing then the Planning Commission may vote to continue the petition.
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the new or additional information and provide written comments and suggestions to be
included in a written memorandum by planning staff to the Planning Commission. The
Planning Commission shall consult with planning staff to determine if a continuance may be
warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County
Transportation Engineering Manager or staff from the Virginia Department of Transportation
requests further traffic analyses and/or a traffic impact study that would be beneficial in
making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the required traffic analyses and/or traffic impact. study and to provide written comments
and/or suggestions to the planning staff and the Planning Commission. If a continuance is
warranted, the applicant will be notified of the continuance and the newly scheduled public
hearing date.
Effective Date: April 19, 2005
,,4 ~ U10~
t't.na.i~j f'q",JV\e-r
Attachment A to Rezoning Applications
Valley Gateway, LLC
May 26, 2006
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well
as the purpose found at the beginning of the applicable zoning district classification in the
Zoning Ordinance.
According to Sec. 30-54-1 of the Code of Roanoke County, the purpose of the C2 District is to:
" provide locations for a variety of commercial and service related activities within the
urban service area serving a community of several neighborhoods or large areas of the county.
This district is intended for general application throughout the county. General Commercial
Districts are most appropriately found along major arterial thoroughfares which serve large
segments of the county's population. Jt And,
II The C-2 district permits a wide variety of retail and service related uses. Land uses
permitted in this district are generally consistent with the recommendations set forth in the
Transition and Core land use categories of the Comprehensive Development Plan. Site
development regulations are designed to ensure compatibility with adjoining land uses."
The subject sites are located immediately adjacent and front on Challenger Avenue
(U.S. 460), a major east-west arterial thoroughfare for the eastern county. Challenger Avenue
connects downtown Roanoke to the developing eastern corridor of Roanoke County and the
Bonsack area. The existing residential land use on this corridor is not ideal nor is it the highest
and best use of the land. The property immediately adjoining the subject sites has been
developed as a Business / Industrial Park and is currently zoned C2. The property across
Challenger Avenue is zoned C1. The rezoning of the site would allow for a complete and
uniform development of the Valley Gateway Business Park and would permit full beneficial use
of the frontage that exist along this section of Challenger Avenue. In addition the rezoning of
the subject properties would permit a wider variety of possible land uses which would be
integrated into the proposed Valley Gateway Plaza.
Attachment B to Rezoning Applications
Valley Gateway, LLC
May 26, 2006
Please explain how the project conforms to the general guidelines and policies contained in the
Roanoke County Community Plan.
Community Values: the proposed project would not be counter to the "community values"
defined in the Bonsack Community Planning Area. The project would not impact the views of
the mountains and ridgelines, would not impact or detract from existing historic buildings or
structures, and would prevent skip commercial development along the frontage of the subject
project.
Kev Resources: The project would. not impact the key resources defined in the Bonsack
Community Planning Area. This would include Glade Creek and the tributary to Glade Creek
which runs along Carson Road.
Land Use: The project would meet the goal to promote "planned commercial development and I
or nodes of commercial development "along the U.S. 460 corridor by providing for and
enhancing the proposed commercial component of Valley Gateway Business Park.
Public Facilities: the project would not impact Bonsack Elementary School nor the facilities at
Bonsack Park. The project would be integrated into the Valley Gateway Plaza and would utilize
a proposed traffic signal to access Challenger Avenue.
Chapter 7: Planning Area Analysis
BONSACK COMMUNITY PLANNING AREA
Community Values
· Preservation of the views of the mountains and ridgelines from this community is a value
deeply held by the residents.
· The numerous historic buildings and sites provide a tie to the historic and cultural roots of
the community. The preservation and enhancement of these aspects are vital to the
residents of this community.
· The U.S. Route 460 corridor needs to have a unified development plan in conjunction
with Roanoke City, Roanoke County and Botetourt County.
· Prevent the typical strip commerciallindustrial development along U.S. Route 460.
Instead require that commercial/industrial developments be developed in a planned or
campus-like setting providing nodes of development along the corridor.
Key Resources
· The protection of view sheds from the Blue Ridge Parkway, Sununit Ridge, Stewart's
Knob, Lowe's Farm, Seibel's Farm, Bonsack Park, and Samuel's Gate are assets for the
community .
· The preservation of the Cox Trout Farm and Glade Creek is vital for the conununity.
· The enhancement and preservation of the historic character of the "Village of Bonsack"
are a critical resource for the community.
General Policies
Natural Resources
Require that all new developments are sensitive to the preservation, protection and
enhancement of the viewsheds from the Bonsack community. In so doing, require higher
standards of design which will minimize the visual impact of development and promote
innovative methods of site planning.
.
Acquire land for the establishment of a greenway providing critical linkages to shopping,
schools, parks, libraries and homes for the residents of the community.
.
Work cooperatively with adjoining jurisdictions, private landowners, and State and
19
Chapter 7: Planning Area Analysis
Federal agencies to preserve and protect significant natural, historic, and cultural features
in the Bonsack community.
Land Use
· Promote the use of planned commercial developments and/or nodes of commercial
development along the U.S~ Route 460 corridor. These developments would offer
extensive landscaping, appropriate and tastefully designed signs and provide buildings
which have a unified architectural design~
· The appropriate balance between residential, commercial, industrial, and agricultural land
uses is a key to Bonsack becoming a sustainable community.
· Explore the opportunities to create a Historic District in the "Village of Bonsack," which
would promote preservation as well as economic development through heritage tourism.
Public Facilities
Construction of the Bonsack Elementary School is strongly encouraged as an anchor to
the community.
· Assure that emergency ingress and egress is provided for in all new developments.
Support the provision of additional resources for these setvices as required with
additional development in the community.
· Maintain and enhance the facilities available at the Bonsack Park while monitoring
locations for additional park sites within the community.
· Explore the potential of developing alternative transportation routes to relieve the traffic
congestion and improve the safety ofU.S~ Route 460, such as an eastern circumferential
highway.
20
Attachment C to Rezoning Applications
Varley Gateway, LLC
May 26,2006
Please describe the impact(s) of the request on the property itse/~ the adjoining
properties, and the surrounding area, as well as the impacts on public services and
facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue.
1. Existing Property - The subject properties would be combined with the adjoining
property of Valley Gateway Business Park (Tract A-1) and would compose a new
tract of land approximately 27 acres in size. The existing single family residence
would be removed and the property would be redeveloped as an outparcel of the
Valley Gateway Plaza. The existing residential drives would be removed in-lieu of
a new commercial entrance.
2. Adjoining Properties:
a. Tract A-1 Valley Gatewav (TM # 050.01-01-05.08-0000): This tract is a
major commercial anchor tract within Varley Gateway Business Park. This
tract is currently zoned C2 (General Commercial) and is slated for
commercial use. The tract is approximately 26 acres in size. The addition
of the two subject properties to this tract would allow for lot parcel
development which would increase the viability of the overall development.
b. 4165 & 4125 Carson Road (TM # 040.18-01-38.01-0000): These two tracts
are located across Carson Road directly east of the subject properties.
They are currently zoned R1 and are used as single family residences.
These properties are separated from the subject properties by Carson
Road and the existing stream which crosses under Challenger Avenue at
its intersection with Carson Road. In addition, the properties are separated
by the 100-year floodplain and a moderate grade differential that may
permit a 3D' buffer between the subject properties and Carson Road.
Given that the Valley Gateway Business Park is currently zoned
commercial and slated for commercial development, the Applicant feels the
rezoning of the subject properties would have no additional impact on the
adjoining Carson Road properties.
c. 4080 Challenoer Avenue & 4120 ChallenQer Avenue: These two tract are
located across Challenger Avenue directly northwest of the subject
properties. They are currently zoned C1 and are used as Churches. The
Applicant feels the rezoning of the subject properties would have no impact
on the adjoining Challenger Avenue properties.
3. Public services and facilities, including water/sewer, roads, schools, parks/recreation and
fire and rescue: The rezoning and subsequent commercial development of the subject
properties would have little to no impact on these components since the subject properties
are small in comparison to the adjoining commercial and industrially zoned property.
Public water and sewer are located immediateJy adjacent the property. The property will
not have an impact on public schools in the area. The rezoning of the subject properties
will not impact an area of an existing or proposed park or greenway.
I GS-26-e6 1S:22 FURHAN WHITESCARVER
ID=54e3B74115
P.€}2
12817 1"02 Jlt-t 28 1100
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This instrument was prepared by:
Jesse S- She'or~ Esquire
(540) 342-0006
Tax Parcel # ~()",/7-J. -13
THIS DEED OF GIFT. dated as of the 27t1't day of June. 2002. between FRANCES
w. THRASHER, hereafter referred to as "Grantor." and MARY LYNN THRASHER
MALONE, and CAROL JEANNE THRASHER BUNDY, hereafter referred to as Grantees,
provides:
WIT N E SSE T H:
That for and in consideration of the sum of One Dollar ($1-00) cash in hand paid, the
receipt of which is hereby acknowledged by the Grantors, the Grantors do hereby grant.
bargain. sell and convey with GENERAL WARRANTY and ENG"LISH COVENANTS OF
TITLE unto Mary Lynn Thrasher Malone and Carol Jeanne Thrasher Bundy.. as tenants in
cammon. all that certain lot or parcel of land lying and beJng in the County of Roanoke,
State of Virginia, and being more particularly described as follows:
BEGINNING at a sceel pin being Comer #l~ on the southeasterly side of U.S.
Highway Route #460, known in fonner deeds as Lynchburg Turnpike. sa.id
BEGINNING POINT being comer to the property of the heirs ofW.G. Wood; thence
leaving said Highway and with the easterly line or said .Wood Heirs property, S. 17
degrees-OO' E. 15.5 feet to a steel pin at Comer #2; thence with a northerly line of
said Wood Heirs property, N.. 84 degrees-SO' B. runn'ing into the fenced line at 35 ft.,
in all 286.5 feet to a steel pIn at Comer #3; thence with a new division line tlu-ough
and across the property of J. F. Thrasher and wife.. N.. 30 degrees-24' W. 165.32 feet
to a steel pin on the aforesaid southeast side of U.S. Highway Route 460. being
Corner #4; thence with the same S- S3 degrees-OS' W.. 231.25 fe~t to the PLACE OF
BEGINNING and containing 0.485 acre and
BEING the same real estate conveyed to Marshall O. Thrasher and Frances W.
Thrasher. husband and wife, by deed from James F. Thrasher and Rowena Trent
Thrasher. husband and wifes dated August 3. 1954 and recorded in the Clerk"s
Office.. Roanoke County Circuit Court in Deed Book 505~ page 383.
The said Marshall O. Thrasher having died intestate on February 1. 1971. thereby
vesting tee simple title in Frances WI' Thrasher.
~S-26-B6 15:22 FURMAN WHITESCARVER
ID=54G3B74115
P.~3
YR 2002 - PG ocerf7
The Grantor herein hereby reserves a life estate unto herself in the above
referenced and described real property and improvements thereon..
This conveyance is made expressly subject to the restrictions, conditionsJ rights-of-
way, and easements. if any. contained in the instruments constituting the chain of title to
the property conveyed herein, and to matters visible upon inspection.
This deed was prepared without benefit of a title examination. The preparer hereof
makes no statement. warranty or representation as to the state of the title of the above
referenced property.
WITNESS the foUowing signature and seal:
~~>>~~
Frances W.. Thrasher
STATE OF VIRGINIA
COUNTY OF ROANOKE; to-wit:
I, 0P.-~nne A .6 ~ . a Notary Public in and for the County
o.f Roanoke, State of VirgJnia. do hereby certify that Frances W.. Thrasher, whose name is
signee( to the writing bearing the date of the 271h day of June 2002. have acknowledged the
same before me in my County aforesaid.
Given under my hand this 27th day of June 2002.
OJ) l1 ~'-
Notary Public
My Commission Expires: ~ c:.1-t
Grantee's Address:
4053 Challenger Ave.
Roanoke. Virginia 24012
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dl.ispclicion (4053 Cbllllenscr Avenue _ 4065 n.an~ A"'~ ·
rC$pCQlvcly). bc:rc1l1 consent 10 this ~nj. pe~~ and agree to be bound
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ID=54Q3874115
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County of Roanoke, Virginia
~ All Data
Print
He I Jl
fIi
-0000
Property Address: 4 BALLENGER A V Unit#
BuDding Name; ~
Owner Name; THRASHER. FRANCES W LIFE ESTATE
SOOng Address: 4053 CHALLENGER A VB
ROANOKEVA 24012
Legal Description: GLADE CREEK
Neighborhood: 30008
Appraiser: 02
County IJtilities:
Not all I Jrilities included, See l:lltlp.
-
(~ard Nunlber: 001 of 001
Jurisdiction: COUNlY Magisterial District: VINTO'
Census Block: 51161 031200~
Deeded Acre (AC) or Lot (L~.'48~ Calculated A'
In Land Use: N J-
Use Model: SINGLE FAMILY RESIDENCE
Year Built (Est): 1954 Style: RANCI-I W/BAS
Billing Type Class:
2006 Land Value:
2006 Building Value:
2006 Total Market Value:
Transfers
Year/Month Sales Price
200206
}4.oundation: CON'T J~OOT1NG
Sub FIDor: PLYWOOD
Floor l~ovcr #1: CARPE'r
Floor Cover #2: l-IARDWOOD
r n u"'rin r" \ V;)f J 11 1: r) R \' \V:\ I .1.
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$22,100 ..
$68,200 ClIck h~re for
$90,300 2006 V allies
Flood Certificate:
Zoning: RI
l~onfng Conditions:
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Instrument References
Type Number
PLAT 051000402
DEBD 200212817
Bed Rooms: Lower 0, Base 2;, Upper 0.. Total 2
Full Barhs: Lower 0, Base I.. Upper 0, Total 1
Half Baths: Lower O~ Base OJ Upper 0, Total 0
Sub Area Descriptioll
BASE
PORCH-F:NCI.OSRf> lfNF1N iSl J E
GARAGE-lJNFTNTSHED
BAS EM E;'-lT A UN FINTSI-I ED
Sq. Ft.
I ] 50
:252
336
I I ~()
Exterior Wall #1: FACE BRrCK
Ex:terior Wall #2:
Commercial Structure Frame:
Fire Plate Description: 1 STY SINGL
Roof Structure; GABLE
Roof Cover: ASP/COMP SHNG
Heat Fuel: OIVWOOD/COAL
He2t Type: AIR-DVerED
Air Condition Type: NONE
# Apartment Units:
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http://eservices.roanokecountyva.gov/ engilleer/re/aI12 .asp?ParceIId=040.17 -02-13.00-0000... 5/9/2006
ID=S4E)3874115
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0S-26-E)6 15:23 FURMAN WHITESCARVER
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PG 0$4 1J05 OCT 21 1568
20D518113
Tax Mal> #: 40.../7-2-.lZ
THIS DEED., made and entered into this 14th day of September.. 2005, by and
betVlfeen Sherman A... CABI..E aDd Velvet B. CABLE, husband and wife~ parties of the firsl part
(Grantors), and Michael .I. MALONE and Mary Lynn MALONE, husband and wifeJl parties of
the second pan (Grantees);
WITNESS THAT:
In consideration of Ten ($lO.oo) Dollars.. cash in hand paid by the panics of the
second part Wlto the parties of the first part,. and other valuable consideration., the receipt of all of
which is hereby acknowledged~ the parties of the first part do hereby gran~ bargain, sell and
convey~ with General Warrant)' of title. unto,said Michael J. Malone and Mary Lynn Malone~
husband and wife. as tenants by the entirety with the right of survi vorship as a[ the common law..
and not as tenants in common7 their assigns and lhe heirs of the survivor fore'Ver~ the following
described property. lying and being in the County of Roanoke7 State of Virginia. to-wit;
Tract N wnber T -2 containing 0.69 acres as described on a Plat made by C. B~
Malcolm and Sont State Certified Engineers.. dated July 29. 1954 for J. F.
"rhrasher, et. UX-:t which Plat is recorded in Deed Book 5 J 0.. Page 464 of the
Clerk's Office of the Circuit Court of Roanoke County, Virginia and survey
for Anthony W. and Barbara L~ Murray of Trdcl T-2 Map made by J.1'.
Thrasher.,el. ox.. by C. B. Malcolm" CLS dated July 29. 1954~ Deed Book
5 )O~ Page 464 made by T.P. Parker and Sons, Engineers and Surveyors,
Saletn~ Virginia, dated June 3. 1980 which Plat is recorded in the aforesaid
Clerk"s Office in Deed Book 1147 ~ Page 491 with Deed dated June 16, 1990
AND BEING the same property conveyed unto Sherman A. Cable and Velvet
B. Cable,. husband and wife) by Hamid S.. Hashe.mincjad and Susan fl..
Hasbeminejad. husband and wife.. by deed dated November 26. 1991...
cccordedNovember26, 1991 in Deed BOok 1354, at Page 603 in lheClerk~s
Office of the Circuit CoW"t of Rnanoke County:- VillPnia. in Deed Book 135411
Page 603.
This conveyance is subject to all recorded restrictions. reserVations and
G5-26-B6
15:24 FURMAN WHITESCARVER
ID=54&3874115
P..S7
PG >>05 OCT 21 15=59
conditions affecting the propert)' hereby conveyed.
THE LAW FIRM WIDCH PREPARED THIS DEED DID SO WITHOIJT
THE BENEFIT OF A TITLE EXAMINATION.
The parties of the first part covenant that they are seised in fee simple of said land;
that they have the right to convey the same to the panies of the second part; that the parties of the
second part shall have quiet and peaceful possession of the same, free and clear of all
encumbrances except as herein noted; that the parties of the Irrst part have done no act to encwnber
the same; and shall execute such other and further assurances of title as may be requisitew
WITNESS the following signatures and seals:
. .&~...(L ~ (t /"
Sherman A. Cable \..../
~~~.~~
Velvet Bw Cable
(SEAL)
(SEAL)
STAT~IRGlNIA COUl'l-rYOF BOTETOURT. TO-WIT:
.. vu..t~~, a Notary Public of and for the State of Virginia, do hereby
certifY ~Shennan A. Cable and Velvet B. Cable, whose names are signed to the foregoing Deed
dated - L ~ ' 2005, haslhave acknowledged the same before me in my State and
",,,lnll flU"",
County af~~~..~;..~~~~%
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G5-26-~6 15:24 FURMAN WHITESCARVER
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ID=5493874115
P.6)8
.I a.~c:; 1 VI L
I]l All Data
County of Roanoke,Virginia
fie III
ParcelId: 040a 17-0 -l2 0-0000
Property Address: CHALLENGER A V Unit#
BuildlngN:ame: ~
Owuer Name: MALONE MICHAEL J & MARY LYNN
BillingAddress~ 3614 A QUIA DR
STAFFORDVA 22554
Legal Description: GLADE CREEK
Neighborhood: 30008
Appraiser: 02
County Utilities:
Not all UtiI ities included. See Help_
2006 Land Value:
2006 Building Value:
2006 Total Markel Value:
S23~400 .
$83.300 Click. be...: for
$106,700 2006 Va.luc~
Transfers Instrument References
YearMonth Sales Price Type Number
PLAT OS 1000462
199111 $74,000 DEED 013540603
200510 $161,000 DEED 200518173
198710 $41,200 DEED 012740738
198708 $0 DEED 012691825
$0
Foundation: CONT FOOl'lNG
Suh FI()(~r: PI ,Y\VO()1)
Floor Cover #1 = CARPET
f"loor Cove r #2:
I nt (lrinr \Van ff I ~ P I ,:\~'rER
..' "4o ..,.....,;,
.. , I , , I ,'" I "., I. :. _ oil
Exterior Wall #1: ALUM/VINYL
Exterior \V~JI #2:
Commercial Structure Frame:
Fire Place Description: 2 ST SG/JDB
Roof Structure: HIP
Roof Cover: CORRlSHT MET
Beat Fuel: GAS
Heat Type: AIR-DUCTED
Air Condition Type: CENTRAL
# Apartment Units:
P ri nt
-
C~rd Number: 00 I of 001
Jurisdiction: COUNTY Magisterial District: VINTOl
Census Block: 511610312002
Deeded Atre (AC) or Lot (l:r~CaJCUlated Ac
In Land Use: N ~
Use Model: SINGLE F AM1L Y RESIDENCE
Year Built (Est): 1920 Style: 2aO STORIES
Billing Type Class:
Flood Certificate:
Zoning: R 1
Zoning Conditions:
Bed Rooms: Lower 0, Base 1, Upper 2) Total 3
Fun Baths: Lower 0, Base 1, Upper 0, Total 1
Half Baths: Lower O. Base 0, Upper 0, Total 0
Sub Area Description
n^~R
PORCH-OPEN FINIS11ED
UPPER STORY.FINISHED
Sq. Ft.
1 :! ,~4
136
656
:\()'nCR: Every ctTOll i$ made lU pmdu4."c and publish the most c;:urrC"nt a~ ~~~c;:urAtc ml\\nT1iltlon ~slbl~. NO w~rr4n[ill:-t~ CXl)'t"~M!:d ,)r ilnph...'d. are prl)~idt:d for the d
http://eservices.roanokecountyva..gov/engineer/re/aI12 .asp?Parcelld=040.17-02-12.00-0000... 5/9/2006
Attachment F to Rezoning Applications
Valley Gateway, LLC
May 26, 2006
Concept Plan
I CONC:EPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting
regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building pennit.
Site plan and building permit procedures ensure compliance with State and County development regulations and may require
changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations.
A concept plan is required with all rezoning, special use permit, waiver, cornrnnnity plan (15.2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature
of the request. The County Planning Division staffmay exempt some of the items or suggest the addition of extra items, but the
following are considered minimum:
ALL APPLICANTS
~ a. Applicant name and name of development
Date, scale and north arrow
Lot size in acres or square feet and dimensions
Location, names of owners and Roanoke County tax map numbers of adjoining properties
Physical features such as ground cover, natural watercourses, floodplain, etc.
The zoning and land use of all adj acent properties
All property lines and easements
All buildings, existing and proposed, and dimensions, floor area and heights
Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
Dimensions and locations of all driveways, parking spaces and loading spaces
.......". b.
~ c.
v d.
V'" e.
J;""" f.
Ii'" g.
."" h.
./ 1.
"" J .
Additional information requiredfor REZONING and SPECIAL USE PERMIT APPLICANTS
k. Existing utilities (water, sewer, storm drains) and connections at the site
1. Any driveways, entrances/exits, curb openings and crossovers
m. Topography map in a suitable scale and contour intervals
n. Approximate street grades and site distances at intersections
o. Locations of all adjacent fire hydrants
p. Any proffered conditions at the site and how they are addressed
q. If project is to be phased, please show phase schedule
I certify that all items required in the checkl' t above are complete.
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County of Roanoke
Community Development
Planning & Zoning
For Staff Use Only
fz. 0 (QD 13(QO
~-y
Received by:
~
;::,.
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
n(c
Application fee:
Placards issued:
Case Number
ALL APPLICANTS
speck type of application file~eck all that apply)
!lRezoning X Special Use ariance 0 Waiver 0 Administrative Appeal 0 Comp Plan (15.2-2232) Review
Applicants name/address w/zip
10255 Slings Gap Road
Bent Mountain, VA 24059
Ph one:
Wark:
Cell #:
Fax No.:
540-985-4848
540-529-6842
540-777 -0605
Daniel W. Doss
10255 Slings Gap Road
Bent Mountain, VA 24059
Phone #:
Work:
Fax No. #:
540-929- 51 06
Owner's name/address w/zip
Daniel W. Doss
Property Locati on
6717 Williamson Road
Magisterial District: Hollins
Roanoke, VA 24019
Community Planning area: Hollins
Tax Map No.: 027.18-04-03.00-0000
Existing Zoning: C2S
Size of parcel(s): Acres: .467
Existing Land Use: Used Car Dealership
REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN (15.2-2232) REVIEW APPLICANTS (R/S/W/CP)
Proposed Zoning: C2S
Proposed Land Use: Used Car Dealership
Does the parcel meet the minimum lot area, width) and frontage requirements of the requested district?
Yes [x No [ IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? Yes [x No [
IF NO, A VARIANCE IS REQUIRED FIRST
If rezoning request, are conditions being proffered with this request? Yes I No [
VARIANCE, WAIVER AND ADMINISTRA TIVE APPEAL APPLICANTS (VfUI/AA)
Variance/Waiver ofSection(s) of the Roanoke County Zonine: Ordinance in order to:
Increase number of cars displayed for sale. Add garage doors. Obtain planting variance. Extend operating hours.
Appeal of Zoning Administrator's decision to
Appeal of Interpretation .of Section(s): of the Roanoke County Zoning Ordinance
Appeal of Interpretation of Zoning Map to
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF A~Y OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
RlSlWICP V/AA RlSIWICP V/AA R1SIWICP V/AA
~ Consultation Ei 8 ]/2u X 1111 concept plan ~ Application fee
AppJication Metes and bounds description Proffers, if applicable
Justification Water and s er application Adjoining property owners
I hereby certify that I am either the owner of the prope or the wne s agent or contract purchaser and am acting with the knowledge and consent
of the owner. ~ ~
v
Owner's Signature
2
q
JUSTIFICATION FOR REZONING, PECIAL USE PERMIT AIVER OR COMP PLAN (15.2-2232) REVIEW
REQUESTS
Applicant Daniel W. Doss
The Planning Commission will study rezoning, special use pennit waiver or community plan (15.2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Conununity
Plan.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as
the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue.
3
I JUSTIFICATION FOR VARIANCE REQUEST
Applicant Daniel W. Doss
The of Zoning Appeals is required by Section 15.2-2309 of the Code of Virginia to consider the following factors before a variance
can be granted. Please read the factors listed below carefully and in your own words, describe how the request meets each factor. If
additional space is needed, use additional sheets of paper.
1. The variance shall not be contrary to the public interest and shall be in harmony with the intended spirit and purpose of the
Zoning Ordinance.
The requested variances will not be contrary to public interest. If approved, the variances will allow the property use to remain in harmony with the
intended spirit of the ordinance and allow the property owner to realize the full potential of the commercjal use of his property.
2. The strict application of the zoning ordinance would produce undue hardship; a hardship that approaches confiscation (as
distinguished from a special privilege or convenience) and would prohibit or unreasonably restrict the use of the property.
If these variances are not approved, the property owner will have to incur unreasonable expenses in order to bring the property into strict compliance
and would unreasonably restrict the use of the property thereby affecting the potential income directly associated with the property use.
3. The hardship is not shared by other properties in the same zoning district or vicinity ~ Such hardships should be addressed by
the Board of Supervisors as amendments to the Zoning Ordinance.
4. The variance will not be of a substantial detriment to the adjacent properties or the character of the district.
The variances will not affect adjacent properties in any way.
4
JUSTIFICATION FOR ADMINISTRATIVE APPEAL REQUEST
Applicant Daniel W. Doss
Please respond to the following as thoroughly as possible. If additional space is needed) use additional ~heets of paper.
1. Reasons for appeal:
The appeal is being made in order to allow the owner to realize the fuJl potential use of his property.
2. Evidence supporting claim:
"
I CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request In such cases involving rezonings, the applicant may proffer conditions to limit the future
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting
regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit.
Site plan and building permit procedures ensure compliance with State and County development regulations and may require
changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature
of the request. The County Planning Division staffmay exempt some of the items or suggest the addition of extra items, but the
following are considered minimum:
ALL APPLICANTS
x a. Applicant name and name of development
Date, scale and north arrow
Lot size in acres or square feet and dimensions
Location, names of owners and Roanoke County tax map numbers of adjoining properties
Physical features such as ground cover, natural watercourses, floodplain, etc.
The zoning and land use of all adjacent properties
All property lines and easements
All buildings, existing and proposed, and dimensions, floor area and heights
Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
Dimensions and locations of all driveways, parking spaces and loading spaces
x b.
X c.
X d.
X e.
X f.
X g.
X h.
X L
X J.
Additional infornlation requiredfor REZONING and SPECIAL USE PERMIT APPLICANTS
x k. Existing utilities (water, sewer, stann drains) and connections at the site
X J. Any driveways, entrances/exits, curb openings and crossovers
NfA m. Topography map in a suitable scale and contour intervals
N/A n. Approximate street grades and site distances at intersections
X o. Locations of all adjacent frre hydrants
X p. Any proffered conditions at the site and how they are addressed
X q. If project is to be phased, please show phase schedule
I Led in the checklist above are complete.
'Signature of applicant
5/26/06
Date
h
Community Development
Planning & Zoning Division
NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER,
PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION ApPLICATION ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the. right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional
information is presented at the public hearing. If it is the opinion of the majority of the
Planning Commissioners pr~sent at the sch.eduled public hearing that sufficient time was not
available for .planning staff and/or an outside referral agency to adequately evaluate and
provide written comments and suggestions on the new or additional information prior to the
scheduled public hearing then the Planning Commission may vote to continue the petition.
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the new or additional information and provide written comments and suggestions to be
included in a written memorandum by planning staff to the Planning Commission. The
Planning Commission shall consult with planning staff to determine if a continuance may be
warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County
Transportation Engineering Manager or staff from the Virginia Department of Transportation
requests further traffic analyses and/or a traffic impact study that would be beneficial in
making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the required traffic analyses and/or traffic impact study and to provide written comments
andJor suggestions to the planning staff and the Planning Commission. If a continuance is
warranted, the applicant will be notified of the continuance and the newly scheduled public
hearing date.
Effective Date: April 19, 2005
Daniel W. Doss
... . . N me of Petition
K .
Petitioner's Signature
5/26/06
Date
Concept Plan
Applicant Name:
Daniel W. Doss
Name of development:"
Acme Auto Sales, Inc.
Lot size:
.467 Acres
Metes and Bounds:
Lot 4, Block 2, according to the Map of
North Hills, of record in the Clerks's
Office, Circuit Court, County of
Roanoke, Virginia, in Plat Book 3, page
20.
Adjacent properties:
6712 Williamson Road -
Russell W. Strange
6712 Williamson Road
Roanoke, VA 240 19
Zoning: C2
6718 Williamson Road-
Brookside Laundromat, LLC
6718 Williamson Road
Roanoke, VA 24019
Zoning: ~li
6811 Williamson Road -
D S Realty Company
811 Williamson Road
Roanoke, V A 24019
Zoning: C2
121 & 119 Elwood Street -
Rae Michelle Stillwell
121 Elwood Street
Roanoke, VA 24019
Zoning:Rl
6711 Williamson Road -
DR, Inc,
711 Williamson Road
Roanoke, VA 24019
Zoning: C2
The subject property is a comer lot located at 6717 Williamson Road, Roanoke, VA
24019. It is located in the Hollins district. The subject property is a .467 acre parcel that
has a very large parking lot in front, a small grassy area in the rear and on both sides.
The building is a 2,604 square foot single story building with a 620 square foot canopy
over the front of the building. The subject property is not in a flood plan area. There are
no easements to the property other than normal public utility easements and existing
roadway easements. Williams?n Road is a major artery passing directly in front of the
subject. Williamson Road is 39 feet wide. Elwood Street passes to the left of the
property. It is 21 feet wide. Directly across the side street of Elwood Street to the left of
the property is Super Shoes. To the right is a miniature strip mall whose address is 6711
Williamson Road. The property to the rear is 121 & 119 Elwood street. This property is
a residential development. Directly across the street are two business properties. One
building is a Laundromat/car lot combination known as Brookside Auto Sales. As noted,
Elwood Street separates the subject property from Super Shoes. The property to the right
which is the miniature strip mall has a paved parking lot as does the subject. Both paved
lots adjoin each other. Obviously, the subject property and the existing car lot and other
business across Williamson Road are separated by Williamson Road itself. The
residential property to the rear of the subject is separated by a line of very tall pine trees.
Standing in the rear of the property, a substantial buffer is created by these pine trees
between the subject and the home in the rear. The home is nearly invisible due to the
truck coverage provided by the line of pine trees.
This variance request is to increase the number of "Cars allowed for sale" from 25 to 35..
A determination has been made by Mr. Murphy, the Roanoke County Zoning
Administrator that any unlicensed vehicle parked on the lot is technically "for sale".
Additionally, by way of study and reorganization, it has been determined that the lot will
comfortably display 30 cars for sale. The additional 5 cars will be for vehicles that have
been bought by the dealership, traded for, and vehicles in preparation for sale. These 5
additional vehicles will either be parked inside the building or at the rear of the property.
There are two entrances to the lot. One from Williamson Road, the other is off Elwood
Street. The Williamson Road entrance is 28 feet wide and the entrance from Elwood
Street is 50 feet wide. Allowing for the addition of 10 vehicles will not affect the ingress
or egress to the property in any way.
The second variance request is for permission to add garage doors to the Elwood side of
the property in order to create cleaning/detailing areas for cars being readied for sale.
The third variance request is to remove a 10 foot planting buffer between the lot and
Elwood Street. This is a request to leave the lot as-is.
The fourth variance request is to change the allowable hours of operation. Currently the
hours allowed are 9:00 A.M. to 6:00 P.M. This request is to extend the hours of
operation from 9:00 A.M. to 8:30 P.M.
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ACTION NO.
ITEM NO. G- ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
First reading of an ordinance to repeal the existing Chapter 17
Procurement Code and enact a new Chapter 17 of the
Roanoke County Code to incorporate the provisions and
authority of the Virginia Public Procurement Act and establish
the position and authority of the purchasing agent for Roanoke
County
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
Elmer C. Hodge U..." ~
County Administrator J 1- - ,...--
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
At the work session on June 13, 2006, staff presented recommendations for changes to the
County's Procurement Code. Those recommendations consisted of repealing the existing
Chapter 17 of the Roanoke County Code to incorporate the provisions and authority of the
Virginia Public Procurement Act (VPPA) and establish the position and authority of the
purchasing agent, revisions to the procurement levels, and County and State Code
differences/exceptions. These changes were reviewed by the County's external auditors,
KPMG LLP, and they did not object to these changes.
Procurement Code (Attachment 1)
The last update of the County Procurement Code was in 1999. Currently, the Roanoke
County Code summarizes many of the detailed provisions set forth in the VPPA. The
availability of the VPPA via the internet and by other means no longer requires the
repetition of the many mandatory provisions of the VPPA in the Roanoke County Code and
the accompanying requirement to update the County Code to reflect changes enacted by
the General Assembly of Virginia.
1
The proposed Procurement Code defines the purpose, application, procurement authority,
and provides that the VPPA Section 2.2-4300 Code of Virginia will serve as Code for the
County of Roanoke except in those instances where alternative policies have been adopted
by the Board. It will ensure continued compliance by Roanoke County with the most current
legal requirements of the VPPA so as to insure the integrity and quality of the County's
procurement system and to provide the required legal authority for activities and
appropriated delegations of authority by the County's purchasing agent.
Procurement Levels (Attachment 2)
The procurement levels were last increased in 1999. These recommendations are
supported by the increase in the consumer price index whereas a dollar today goes far less
than it did several years ago. The proposed procurement levels would allow the
Purchasing Division to continue to manage the increasing workload with the current staffing
levels as well as provide departments with increased efficiency.
More emphasis would be placed on larger purchases where there is greater opportunity for
substantial savings. Increasing the County's threshold will reduce the number of formal
processes (bids and proposals); however, it does not expose the County to additional risk,
will not reduce business opportunities, and will reduce the cycle time request.
Purchasing staff will continue to perform internal audits of purchases and provide training to
ensure adherence to purchasing policy and procedure.
Below are the recommended procurement levels that will be included in the policy manual
and presented to the Board for approval at the July 11, 2006 meeting:
One Documented Quotation (Department Level):
Currently, departments are required to obtain one documented quotation for purchases not
to exceed $1 ,000. The one documented quotation sets the threshold at which some level
of competition is sought. The goal is to balance the benefits of competition with its costs.
A survey for one documented quotation of other governmental entities was conducted
resulting in the cities of Harrisonburg and Richmond having a $5,000 limit; counties of
Fairfax and Loudoun at $5,000; Western Virginia Water Authority at $2,500; City of
Roanoke at $2,500; Henrico County at $2,000; and Chesterfield County at $1,000.
Staff recommends increasing the one documented quotation from $1 ,000 to $2,500.
Three Documented Quotes (Purchasing Level/Department Level with Delegation of
Authority):
Purchases of $1,001 to $5,000 require three documented quotes. The quotations are
obtained by both the Purchasing staff and departments with delegation of authority.
2
Delegation of authority grants individual(s) trained by the Purchasing Division the authority
to handle their own purchase transactions up to $5,000. The individual(s) with this authority
must follow all County and State procurement regulations and have the authority to process
their own "direct purchase orders" after obtaining the proper quotations. All other
transactions are handled by the Purchasing Division.
Staff recommends increasing the three documented phone quotes for departments with
delegation of authority from $1,001 - $5,000 to $2,501 - $10,000.
Unsealed Informal Written Request for Quotation (RFQ)-(Purchasing Level):
UnseaJed informal written request for quotations requires that competitive quotes be
solicited from vendors on the County's vendor list. This method allows for competition at a
less costly manner.
Staff recommends changing the level for professional services from $5,001-$30,000 to
$10,001-$30,000 and requiring competitive quotes from at least four qualified vendors.
Also, changing the level for goods and services/non-professional services from $5,001-
$30,000 to $10,001-$50,000 and requiring competitive quotes from at least four qualified
vendors.
Formal Invitation for Bids and Request for Proposals (IFB/RFP)-(Purchasing Level):
Formal bids and request for proposals requires written specifications and advertising in the
local paper at least ten days before bids or proposals are accepted. This method allows for
competition in a more costly manner.
Staff recommends maintaining the level for professional services as mandated by the State
for all solicitations over $30,000 and increase the level for goods and services/non-
professional services to amounts over $50,000 to match the state leveJ while requiring
solicitations from all registered vendors with the County for the service or commodity.
Code Difference/Exceotions (Attachment 3)
The following are differences/exceptions to State Code that currently exist and no changes
are proposed:
1. Modifications of Contracts
2. Performance and payment bonds generally
3. Use of Value Engineering
4. Contract Award Generally
These items will be included in the policy manual that will be presented to the Board for
approval at the July 11, 2006 meeting.
3
FISCAL IMPACT:
None
STAFF RECOMMENDATION:
Approve the first reading of an ordinance to replace Chapter 17 Procurement Code with
Attachment 1 which defines the purpose, application, procurement authority, and provides
that the VPPA Section 2.2-4300 Code of Virginia will serve as Code for the County of
Roanoke except in those instances where alternative policies have been adopted by the
Board.
The second reading of this ordinance is scheduled for the July 11 , 2006 meeting. Also, at
this meeting, staff will present for Board approval the Procurement Policy Manual to include
VPPA Code of Virginia, procurement levels, and any exceptions.
Departmental training for Procurement Policy and Procedure is tentatively scheduled for
late July and August 2006.
4
Attachment 1
Chapter 17
PROCUREMENT CODE*
* State Law References: Virginia Public Procurement Act, Code of Virginia,
9 2.2-4300 11 35 et seq.
Sec. 17-1. Title, purpose and application of chapter.
(a) This chapter shall be known and may be cited as the Procurement
Code of Roanoke County.
(b) The purpose of this chapter is to promote public confidence in the
process of procurement of goods and services for the county, to
provide for the fair and equitable treatment of all parties involved in
public procurement by the county, to promote efficiency, uniformity
and economy in the county's procurement process and thereby to
maximize the purchasing value of taxpayers funds in county
operations and to provide safeguards to maintain integrity and
quality in the county's procurement system.
(c) The provisions of the Virginia Public Procurement Act, section 2.2-
4300, et seq., Code of Virginia, 1950, as amended, or its
successor, (hereinafter in this chapter, "the Act") shall apply to all
purchases and procurement of goods and services by the County
of Roanoke, except in those instances where alternative policies
have been adopted by the Roanoke County Board of Supervisors
and set out in this chapter pursuant to the provisions of section 2.2-
4343.A 10, Code of Virginia.
(d) This chapter applies to contracts or agreements for the
procurement of goods, services, including professional services,
insurance and construction entered into by the County of Roanoke
involving every expenditure for public purchasing irrespective of its
source.
Sec. 17-2. Procurement authority.
(a) There is hereby created the position of purchasing agent for the
county. The purchasing agent shall have authority for and shall be
responsible for all purchases for the county, its departments,
officers and agencies, including Roanoke County Schools to the
extent of their participation in the County's procurement system,
under the Act and this Procurement Code.
(b) The purchasing agent shall be appointed by the county
administrator who shall have responsibility for the general
supervision of the purchasing agent and the county's compliance
with public procurement requirements.
(c) The purchasing agent shall have authority to enter into and
execute all contracts for the purchase or procurement of goods
and services for the county, unless such authority has been
specifically reserved by the board of supervisors or the county
administrator. Further, with the approval of the county
administrator, the purchasing agent may delegate authority to
purchase certain supplies and services to designated county
officials and employees as is necessary for the efficient operation
of the county's procurement system.
(d) The purchasing agent is authorized to establish procedures,
including publication of a county procurement procedural manual,
for the fair and orderly administration of the county's procurement
process in accordance with the Act and the County Procurement
Code. The purchasing agent may establish specific procedures for
small purchases within the limitations set forth in section 2.2-4303
of the Act, with the provision that such small purchases shall
provide for competition wherever practical. The levels of authority
for small purchases shall be adopted by the Board of Supervisors
prior to their implementation in the purchasing procedures manual.
(e) In so far as permitted by law, all action required by the "public
body" by the Act are hereby delegated to the county's purchasing
agent. Further, the purchasing agent shall exercise all
responsibilities imposed upon the position of county purchasing
agent by state law.
(f) The purchasing agent may establish written policies for barring
contractors or suppliers from providing particular types of supplies,
services, insurance or construction on the basis of evidence of
unsatisfactory performance, or violation of federal, state or local
laws, ordinances or regulations pertaining to procurement. Such
policies shall be adopted by the Board of Supervisors prior to their
implementation.
State Law References: Similar provisions, Code of Virginia, 99 2.2-4343.10,
2.2-4321,15.2-414 & 15.2-1543
Attachment 2
PROCUREMENT LEVELS OF AUTHORITY
DEPARTMENT LEVEL
County State Recommendation
One documented quotation One documented quotation One documented quotation
$0 to $1,000 $0 to $5,000 $0 to $2,500
Three(3) Documented Quotes* Three(3) Documented Quotes*
$1 ,001 to $5,000 $2,501 - $10,000
*Depts with Delegation of Authority may obtain & document quotations in this dollar range, aU others will be handled by the
Purchasing staff.
PURCHASING STAFF LEVEL
Unsealed Informal Written Re uest for Quotation (RFQ
Count State
Recommendation
Professional Services
$5,001 to $15,000
(3) valid sources
Professional Services
$5,001 to $30,000
(4) valid sources
Professional Services
$10,001 to $30,000
(4) valid sources
$15,001 to $30,000
(all applicable registered
vendors)
Goodsl N on- Profess i ona I
Services
(same as above)
G oodsl N on- Professi ona I
Services
$5,001 to $50,000
(4) valid sources
Goodsl N on- Profess i on al
Services
$10,001 to $50,000
4 valid sources
Formal Invitation for Bids and Re uest for Pro
Count current State
Professional Services
Over $30,000
Professional Services
Over $30.000
Professional Services
Over $30,000
Goods/N on- Profess i onal
Services
Over $30,000
Goodsl Non-Professional
Services
Over $50,000
Goods/N on- Profess i ona I
Services
Over $50,000
Attachment 3
County and State Code Differences/Exceptions
~ The following Roanoke County Code sections will be addressed in the
manual as they currently are in the code with no changes.
Section 17 -1 Title, purpose and application of chapter
Section 17-5General Procurement Procedures
Section 17-6Vendor-County Relationship
Section 17-7 Availability of funds as a prerequisite to purchase
Section 17 -8 Formulation of specifications
-----~~~------~~~--------------------------------~----
------~~~--~~~~-----------------------------------~~--
~ The following are differences between the current County Code and the
State Code:
County Code: Section 17-14 Modifications of Contracts
A public contract may include provisions for modifications of the contract
during performance, but no fixed-price contract may be increased by more
than 250/0 of the amount of the contract or ten thousand dollars !J1 0,000),
whichever is greater, without the advance written approval of the Board of
Supervisors.
State Code: 2.2-4309 Modifications of the Contract
Same as above except it states 250/0 of J50,000.00.
--------------------------------------------------------
~~~~~~~-------------------------------------------------
County Code: Section 17-15 Performance and payment bonds
generally.
State Code: 2.2-4336
Both County and State require a bid bond for construction contracts of
$100,000 or more.
County Code: Section 17-56 Bid Bonds Generally
Requires bid bond of 50/0 for construction contracts under $100,000.
--------------------~~----~-~~~-~-~---------------------
--~~~~~-~--~---------------------------------~~~~~~~~~~-
County Code: Section 17-22 Use of Value Engineering
The purchasing agent shall ensure that value engineering is employed for
any capital construction project costing more than two million dollars
($2,000,000.00). The Board of Supervisors may waive the requirements
of this section for any proposed capital construction project for compelling
reasons. Any such waiver shall be in writing, state the reasons for the
waiver, and apply only to a singe capital construction project.
State Code: Not Addressed
----------------~-~~-~--------~---~~-~~~~~~~~~-~~-------
------------------------------------------------------~~
County Code: Section 17-61 Contract Award Generally
A contract shall be awarded with reasonable promptness, by written notice
to the lowest responsible bidder whose bid meets the requirements and
criteria set forth in the invitation for bids. In the event all bids for a
construction project exceed available funds and the lowest responsive and
responsible bid does not exceed such funds by more than ten (10)
percent, the Board of Supervisors may authorize, when time or economic
considerations preclude re-solicitation of work of a reduced scope,
negotiations of an adjustment of the bid price with the lowest responsive
and responsible bidder in order to bring the bid within the amount of
available funds.
State Code 2.2-4318. Negotiation with lowest responsible bidder.
Unless canceled or rejected, a responsive bid from the lowest responsible
bidder shall be accepted as submitted, except that if the bid from the
lowest responsible bidder exceeds available funds, the public body may
negotiate with the apparent low bidder to obtain a contract price within
available funds. However, the negotiation may be undertaken only under
conditions and procedures described in writing and approved by the public
body prior to issuance of the Invitation to Bid and summarized therein.
G-\
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27,2006
ORDINANCE REPEALING EXISTING CHAPTER 17, PROCUREMENT
CODE CONTAINING SECTION 17-1 THROUGH 17-159 AND
ENACTING A NEW CHAPTER 17, PROCUREMENT CODE
CONTAINING A NEW SEC. 17-1 TITLE. PURPOSES AND
APPLICATION OF CHAPTER AND A NEW SEC. 17-2. PROCUREMENT
AUTHORITY OF THE ROANOKE COUNTY CODE TO INCORPORATE
THE PROVISIONS AND AUTHORITY OF THE VIRGINIA PUBLIC
PROCURMENT ACT AND ESTABLISH THE POSITION AND
AUTHORITY OF THE PURCHASING AGENT FOR ROANOKE COUNTY
WHEREAS, Chapter 17, Procurement Code of the Roanoke County Code
currently recapitulates many of the detailed provisions set forth in the Virginia Public
Procurement Act (VPPA) of the Code of Virginia; and
WHEREAS, the availability of the VPPA and the Code of Virginia, generally, via
the internet and by other means no longer requires the repetition of the many
mandatory provisions of the VPPA in the Roanoke County Code and the accompanying
requirement to update the County Code to reflect changes enacted by the General
Assembly of Virginia; and
WHEREAS, the proposed new Procurement Code will ensure continued
compliance by Roanoke County with the most current legal requirements of the VPPA
so as to insure the integrity and quality of the County's procurement system and to
provide the required legal authority for the activities and appropriated delegations of
authority by the County's purchasing agent; and
WHEREAS, the first reading of this ordinance was held on June 27, 2006, and
the second reading was held on July 11, 2006.
1
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Section 17.1 Title, purpose and application of chapter and Section
17-2. Procurement Authoritv, of Chapter 17, PROCUREMENT CODE, of the Roanoke
County Code be enacted as follows:
Sec. 17-1. Title, purpose and application of chapter.
(a) This chapter shall be known and may be cited as the Procurement Code
of Roanoke County.
(b) The purpose of this chapter is to promote public confidence in the process
of procurement of goods and services for the county, to provide for the
fair and equitable treatment of all parties involved in public procurement by
the county, to promote efficiency, uniformity and economy in the county's
procurement process and thereby to maximize the purchasing value of
taxpayers funds in county operations and to provide safeguards to
maintain integrity and quality in the county's procurement system.
(c) The provisions of the Virginia Public Procurement Act, section 2.2-4300, et
seq., Code of Virginia, 1950, as amended, or its successor, (hereinafter in
this chapter, "the Act") shall apply to all purchases and procurement of
goods and services by the County of Roanoke, except in those instances
where alternative policies have been adopted by the Roanoke County
Board of Supervisors and set out in this chapter pursuant to the provisions
of section 2.2-4343.A 10, Code of Virginia.
(d) This chapter applies to contracts or agreements for the procurement of
goods, services, including professional services, insurance and
construction entered into by the County of Roanoke involving every
expenditure for public purchasing irrespective of its source.
Sec. 17-2. Procurement authority.
(a) There is hereby created the position of purchasing agent for the county.
The purchasing agent shall have authority for and shall be responsible
for all purchases for the county, its departments, officers and agencies,
including Roanoke County Schools to the extent of their participation in
the County's procurement system, under the Act and this Procurement
Code.
(b) The purchasing agent shall be appointed by the county administrator who
shall have responsibility for the general supervision of the purchasing
2
agent and the county's compliance with public procurement
requirements.
(c) The purchasing agent shall have authority to enter into and execute all
contracts for the purchase or procurement of goods and services for the
county, unless such authority has been specifically reserved by the board
of supervisors or the county administrator. Further, with the approval of
the county administrator, the purchasing agent may delegate authority to
purchase certain supplies and services to designated county officials and
employees as is necessary for the efficient operation of the county's
procurement system.
(d) The purchasing agent is authorized to establish procedures, including
publication of a county procurement manual, for the fair and orderly
administration of the county's procurement process in accordance with
the Act and the County Procurement Code. The purchasing agent may
establish specific procedures for small purchases within the limitations
set forth in section 2.2-4303 of the Act, with the provision that such small
purchases shall provide for competition wherever practical. The levels of
authority for small purchases shall be adopted by the Board of
Supervisors prior to their implementation in the purchasing procedures
manual.
(e) In so far as permitted by law, all action required by the "public body" by
the Act are hereby delegated to the county's purchasing agent. Further,
the purchasing agent shall exercise all responsibilities imposed upon the
position of county purchasing agent by state law.
(f) The purchasing agent may establish written policies for barring
contractors or suppliers from providing particular types of supplies,
services, insurance or construction on the basis of evidence of
unsatisfactory performance, or violation of federal, state or local laws,
ordinances or regulations pertaining to procurement. Such policies shall
be adopted by the Board of Supervisors prior to their implementation.
2. That the currently existing Chapter 17 PROCUREMENT CODE,
comprising Sec. 17 -1 through 17-159 shall be repealed.
3. That this Ordinance shall be effective from the date of its passage.
3
ACTION NO.
ITEM NO. H - ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Second reading of an ordinance approving a lease agreement
for the Tinker Mountain tower site
SUBMITTED BY:
Anne Marie Green
Director of General Services
APPROVED BY:
Elmer C. Hodge {' ff
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
The County of Roanoke owns and/or rents several sites around the Roanoke Valley for the
purpose of maintaining towers and antennae for its public safety radio communications
system. The tower sites are part of a regional system that also serves the City of Roanoke
and the Town of Vinton. One of the tower sites is on Tinker Mountain in Botetourt County,
on property owned by Lee C. Hartman, Jr. This site, which has been used by the County
for over a decade, is important for reaching certain parts of the Valley and also helps to
provide back-up capabilities for the system.
The County is currently paying Mr. Hartman $3,400 per year rent based on a lease which
expires on June 30, 2006. Staff has negotiated a new lease with Mr. Hartman with the
following terms:
. Four year lease begins July 1, 2006, at a rate of $3,500 per year for the first year
. The rent increases by 50/0 each year thereafter for a rate of $3,675 in 2007; $3,858 in
2008; and $4,050 in 2009
The first reading of this ordinance was held on June 13, 2006, and there have been no
changes since that time.
FISCAL IMPACT:
The total cost of this lease over the next four years is $15,083. Funding is available in the
E-911 maintenance account.
STAFF RECOMMENDATION:
Staff recommends that the Board adopt the attached ordinance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27.2006
ORDINANCE APPROVING A LEASE FOR THE TINKER MOUNTAIN
TOWER SITE
WHEREAS, the County of Roanoke rents a site located on Tinker Mountain in
the County of Botetourt, Virginia, on property owned by Lee C. Hartman, Jr., for the
purpose of maintaining towers, antennae, and equipment buildings for the operation of
its public safety radio communications systems, said property being designated upon
the Botetourt County Land Records as Tax Map No. 106-45; and
WHEREAS, the County of Roanoke has leased this site for over a decade to
provide E911 coverage to critical areas and to provide back-up capabilities for the public
safety system; and
WHEREAS, the most recent lease term has expired and staff has negotiated with
the property owner for a new lease of this site; and
WHEREAS, the provisions of Section 18.04 of the Charter of Roanoke County
require that the acquisition of any interest in real estate, including the lease of real
property, shall be accomplished by ordinance; the first reading of this ordinance was
held on June 13, 2006 and the second reading of this ordinance was held on June 27,
2006.
NOW, THEREFORE. BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the lease of a parcel of land from Lee C. Harman, Jr., consisting of
0.0363 acre, more or less, as shown on Exhibit A attached hereto, together with the
non-exclusive right of ingress, egress and regress from Tinker Top Road (Frontage
Road) over the existing gravel access and private driveway to the site, for an initial term
effective as of July 1, 2006, through June 30, 2010, at an annual rental of Three
Thousand Five Hundred Dollars ($3,500.00), with an increase of five (50/0) each year in
the annual rental rate, is hereby authorized and approved.
2. That the rent payment shall be paid from the E911 Maintenance Account.
3. That the County Administrator or any Assistant County Administrator is
authorized to execute this lease on behalf of the Board of Supervisors of Roanoke
County and to execute such other documents and take such further actions as are
necessary to accomplish this transaction, all of which shall be upon form approved by
the County Attorney.
2
ACTION NO.
1::1 - Q
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
Second reading of an ordinance amending Section 21-156.
Tips and Service Charges of Chapter 21. Taxation. of the
Roanoke County Code excluding gratuities or service
charges on meals from the assessment of the meals tax
AGENDA ITEM:
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The 2006 session of the Virginia General Assembly adopted Senate Bill 85 which
excluded from the sales price of meals all gratuities or service charges for purposes of
calculating the sales and use tax and the local tax on meals. This legislation provided
that mandatory service charges or gratuities in excess of 200/0 would still be subject to
the sales and use tax and the local meals tax~ Therefore, it is necessary to amend the
applicable provision of the County Code in order to conform it to this State enabling
leg islation.
This amendment does not change the law with respect to discretionary tips paid by the
customer. These tips are not subject to the meals tax. It helps the customers since the
meals tax is not assessed on a mandatory service charge, unless that mandatory
service charge exceeds 20% of the sales price.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached ordinance.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27,2006
ORDINANCE AMENDING SECTION 21-156. TIPS AND SERVICE
CHARGES OF CHAPTER 21. TAXATION. OF THE ROANOKE
COUNTY CODE EXCLUDING GRATUITIES OR SERVICE CHARGES
ON MEALS FROM THE ASSESSMENT OF THE MEALS TAX
WHEREAS, the 2006 session of the Virginia General Assembly adopted Senate
Bill 85 which excluded from the sales price of meals all gratuities or service charges for
purposes of calculating the sales and use tax and the local tax on meals; and
WHEREAS, this legislation provided that mandatory service charges or gratuities
in excess of 200/0 would still be subject to the sales and use tax and the local meals tax;
and
WHEREAS, it is necessary to amend the applicable provision of the County
Code in order to conform it to this State enabling legislation; and
WHEREAS, the first reading of this ordinance was held on June 13, 2006; and
the second reading of this ordinance was held on June 27, 2006.
BE IT ORDINANED that the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That Section 21-156. Tips and service charges of Chapter 21. Taxation of
the Roanoke County Code be amended to read and provide as follows:
Sec. 21-156. Tips and service charges.
Where a purchaser provides a tip or gratuity for an employee of a seller, and the
amount of the tip/gratuity is wholly in the discretion of the purchaser, the tip/gratuity is
not subject to the tax imposed by this article, whether paid in cash to the employee or
added to the bill and charged to the purchaser's account, provided in the latter case, the
full amount of the tip/gratuity is turned over to the employee by the seller.
An amount or percent, whether designated as a tip, gratuity or service charge,
that is added to the price of the food and beverages by the seller, and required to be
paid by the purchaser that exceeds twenty percent (20%) of the sales orice, is a part of
the selling price of the food and beverages and is subject to the tax imposed by this
article.
2. That this ordinance shall be in effect from and after July 1, 2006.
ACTION NO.
ITEM NO.
TI-A
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Appointments to Committees, Commissions and Boards
SUBMITTED BY:
Diane S. Childers, CMC
Clerk to the Board
APPROVED BY:
Elmer C. Hodge Ef(-
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Parks, Recreation, and Tourism Advisory Commission (Appointed by District)
The three-year term of Robert List, Catawba Magisterial District, will expire on June 30,
2006. Mr. List has advised that he does not wish to serve an additional term.
Mr. Terry Harrington, Hollins Magisterial District, resigned from the Commission on May
18, 2006. This three-year term will expire on August 30, 2007.
2. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals)
The four-year term of Larry W. Degen, alternate member, will expire on July 28,2006.
3\-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27,2006
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for June 27,
2006, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1. Approval of minutes - June 13, 2006~
2. Request from the schools to accept and appropriate reimbursements, fees and
scholarship funds totaling $3,813
3. Request to adopt the Volunteer Incentive Program (VIP) Master Plan, brochure,
and point sheet for volunteer firefighters and EMS providers
4. Request to accept the donation of certain real estate from affected property
owners for roadway improvements to Broyles Lane, Route 1054, Hollins
Magisterial District
5. Ratification of the appointment of Jessica McClung, Roanoke County Schools, to
the Community Policy and Management Team (CPMT)
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
1
ACTION NO.
ITEM NO.
3-8
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
Request from the schools to accept and appropriate
reimbursements, fees and scholarship funds totaling $3,813
AGENDA ITEM:
REQUESTED BY:
Dr. Lorraine Lange
Superintendent
Elmer C. Hodge t If
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools requests that the Board accept and appropriate the following
grants and funds:
1. The Specialty Center Summer Program for engineering students will be operating
this summer. Fees were collected in the amount of $700 and will be used for
teacher salary and instructional materials. The amount needs to be appropriated to
the instruction budget.
2. Moss in the Valley provides scholarship funds to school systems to send teachers to
the P. Buckley Moss Annual Conference. An amount of $590 was donated to
Roanoke County Schools. The funds need to be appropriated to the instruction
budget.
3. Since the inception of student industry certification testing, the cost of the tests have
been the responsibility of the individual students/and or local school system. The
2005 General Assembly appropriated funds to reimburse the students and school
system for that expense. The school system will request an addition reimbursement
of $2,523 which needs to be appropriated to the appropriate schools.
FISCAL IMPACT:
1. The instruction budget will be increased by $1 ,290
2. The career and technical education budget will be increased by $2,523.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of funds in the amount of $3,813 as
outlined above.
ACTION NO.
ITEM NO.
3-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Request to adopt the Volunteer Incentive Program (VIP)
Master Plan, brochure, and point sheet for volunteer firefighters
and EMS providers
SUBMITTED BY:
Rebecca Owens
Director of Finance
Elmer C. Hodge ~ fU --
County Administrator ---r<:
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
The Length of Service Awards Program (LOSAP) was successful in retaining experienced
volunteers by rewarding them for their time and expertise with a retirement benefit;
however, the program was not valued as a recruitment model and was frozen as of
December 31 , 2005, with the vested benefits at that time.
During 2005-2006, a replacement recognition program entitled Volunteer Incentive Program
(VIP) was established which rewards Roanoke County volunteer firefighters and EMS
providers with an annual bonus for meeting a minimum service requirement. This program
provides for a maximum benefit of up to $500 per volunteer annually to be paid in April of
the following year. To receive the benefit, a person must accumulate 80 points per year
based on policy, response/duty, training, administrative, and/or special activities. Enclosed
in your Board packet for your review are the following documents:
1. Volunteer Incentive Program (VIP) Master Plan
2. VIP brochure
3. VIP point sheet
The VIP program will be presented to all Chiefs at the next summit meeting scheduled for July
13, 2006 at the Roanoke Valley Regional Training Center. In the meantime, VIP Board of
Trustee members are in the process of scheduling a time to visit each station and provide a full
training session regarding the new VI P program and a wrap up of the previous LOSAP program
between July 13, 2006 and August 31 , 2006.
FISCAL IMPACT:
Currently, $200,000 is budgeted for the LOSAP program. An additional $58,000 was
included in the 2006-2007 budget approved at the May 23, 2006 Board meeting. During
2006-2007, $108,000 will be sent to Volunteer Fireman's Insurance Services, Inc. (VFIS) to
fund the old program and $150,000 used to fund the new incentive program. In addition,
any budgeted amounts unspent at the end of the fiscal year will be reviewed with the Board
of Supervisors and should be rolled 1000/0 to the following year and used to pay down the
unfunded liability of the old plan.
STAFF RECOMMENDATION:
Staff recommends approving the attached master plan, brochure and point sheet for the
Volunteer Incentive Program.
Roanoke County
Fire & Rescue Department
\
\
I J
/
VIP
Volunteer Incentive Program
Master Plan
The administrator, by signing this Master Plan, establishes the VIP, a defined annual
cash payout incentive plan, for volunteers of Roanoke County Fire &, Rescue Department to
be governed by the Roanoke County Board of Supervisors. The name of the Plan shall be The
Roanoke County Fire &, Rescue Volunteer Incentive Program. The terms of this incentive
program are defined in this Master Plan document, along with supporting documents
including a brochure and record sheet.
The following terms and conditions shall constitute the provisions of the VIP Plan as
set forth in their entirety.
I. VIP Administrator
The Roanoke County Board of Supervisors
II. VIP Manager
VIP Board of Trustees
Roanoke County Fire and Rescue Office
3568 Peters Creek Road, NW
Roanoke, Virginia 24019
III. Effective Date of the VIP program
The "Effective Date" shall be January 1, 2006.
IV. Plan Year of the VIP program shall be:
January 1st through December 31st, with point records due by January 15th of the following
calendar year with no exceptions. Incentive bonus checks will be issued in April.
V. Constitution and By,.Laws of the VIP Board of Trustees
ARTICLE I
TITLE AND OBJECTIVES
Section 1
This group shall be known as the Roanoke County Public Safety
Volunteer Benefits Board of Trustees (hereafter referred to as
LOSAPNIP Board of Trustees).
Section 2
Its objective is to be the ultimate authority on management, policy
making decisions and eligibility in the benefits/incentive program.
2
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Section 11
Section 12
ARTICLE II
BOARD MEMBERS
The lOSAPNIP Board of Trustees shall consist of the Chairperson of
the Fire Chiefs Board, the Chairperson of the Rescue Chiefs Board, the
Roanoke County Risk Manager, a member of Roanoke County Finance
Department, a volunteer fire representative, a volunteer rescue
representative, and two volunteer representatives at large.
The Chairperson and Vice...Chairperson are voted into office by the
Board of Trustees.
The Chairperson and Vice...Chairperson shall be elected in January of
each year.
The Chairperson and Vice...Chairperson shall serve the board from the
time of election until time of the next election.
In the event of death, resignation or removal from office, the vacant
office shall be filled at the next regular business meeting, by a simple
majority of board members present.
In the absence of the Chairperson, the Vice...Chairperson will preside
over the meeting.
The secretary for the board shall be the Volunteer Coordinator.
Board liaisons shall be requested to serve by the Board of Trustees.
Board Members will serve a four...year term.
The Roanoke County Risk Manager, Member of the Roanoke County
Finance Department, Chairperson of the Fire Chiefs Board,
Chairperson of the Rescue Chiefs Board, the Volunteer Coordinator
and the board liaisons shall be exempt from term limits and their term
indefinite through the duration of their position.
All new board members, with the exception of board liaisons and the
Volunteer Coordinator shall be confirmed by the Roanoke County
Board of Supervisors at a regular business meeting.
If, after expiration of a term, a position on the board is unable to be
filled by a new member, the said existing board member will continue
to serve until the new member is appointed and confirmed by Roanoke
County Board of Supervisors.
3
Section 13
Section 1
Section 2
Section 3
Section 4
Section 1
Section 2
Section 1
Section 2
Section 1
Section 2
A representative of the Fire Chiefs Board and a representative of the
Rescue Chiefs Board shall be allowed to attend Board of Trustee
meetings in the absence of the Chairperson of the Fire Chiefs Board or
in the absence of the Chairperson of the Rescue Chiefs Board.
ARTICLE III
DUTIES
The chairperson shall preside over meetings.
The Vice/Chairperson shall act in the absence of the chairperson by
assuming all the chairperson's duties.
All members of the Board of Trustees shall be voting members, with
the exception of board liaisons, the Volunteer Coordinator, and
representatives of the Fire and Rescue Chiefs Board, should they
attend a meeting. In the event of a tie, the Chairperson will serve as
the tie breaking vote.
Board liaisons shall serve as advisors to the Board of Trustees.
ARTICLE IV
MEETING RULES
Meetings will be held on the third Thursday of every month at 1900
hours.
A quorum shall consist of the voting members present.
ARTICLE V
ELECTION PROCEDURES
Elections shall be held in] anuary of each year.
The Chairperson and Vice/Chairperson are voted into office by the
Board of Trustees.
ARTICLE VI
BY~LAWS
No alterations or amendment shall be made to this constitution and
by/laws unless prepared in writing and presented at regular meeting.
The amendment, revision, or alteration shall be reviewed by the Board
of Trustees.
4
Section 3
The Board of Trustees shall read the amendment, revision, or alteration
at two consecutive regular business meetings before votes are cast.
Section 4
An amendment, revision, or alteration shall be acted upon and adopted
or rejected by a majority vote of the voting members present at a
regular business meeting.
VI. Rules and Regulations of the VIP program
A. The VIP program is an incentive program that rewards Roanoke County
volunteer firefighters and EMS providers with an annual bonus for meeting a
minimum service requirement.
B. The maximum benefit as of January 2006 is $500.00 per volunteer annually to
be paid in April of the following calendar year.
c. The V.I.P Plan Year is January 1 st - December 31 st of each year with point
records due by January 15th of the following calendar year and no exceptions.
Incentive bonus checks are issued in April.
D. You must earn a minimum of 80 points on the VIP point record during the
calendar year to be eligible for this program.
E. Refer to the Roanoke County Fire and Rescue VIP Point Record for criteria on
how to earn points.
F . To qualify for this program you must be a Roanoke County Fire and Rescue
Department Volunteer and you must be at least 16 years of age; and an active
member of a Roanoke County Fire and Rescue organization.
G. To remain eligible for this program volunteers must be in good standing with
Roanoke County as of the last day of the incentive year. Any disciplinary
action involving a felony would result in the volunteer being disqualified and
not eligible for the VIP benefit.
H. A VIP eligible member is defined as:
I. A volunteer member who is at least 16 years of age and has been approved
by the Roanoke County Fire and Rescue Department application process
as a Firefighter/Rescuer;
2. &: been accepted by a Roanoke County Volunteer Fire/Rescue
Organization as a Firefighter/Rescuer;
3. &: meet Firefighter/Rescuer SOP's, certifications, etc as indicated by
Roanoke County Fire &: Rescue Department and Fire/Rescue
Organiza tion;
5
4. Firefighters/Rescuers must be certified at minimum level within 18 months
of acceptance into organization. This means a Firefighter must have
Firefighter I within 18 months of acceptance into organization; and
Rescuers must have EMT... B within 18 months of acceptance into an
organization. Prior to 18 months a volunteer may earn their 80 points and
incentive if they are actively working toward becoming certified.
Additionally" a volunteer must remain certified at the minimum level to be
eligible for the VIP program.
5. The Department Chaplain shall be a VIP eligible member subject to the
following: The Chaplain is the designated department Chaplain as set
forth in County Policy #- A...OI...004. The Chaplain shall record monthly
points based on a point system constructed by the VIP Board specific to
the Chaplain position. Points submitted shall be verified by the Chief of
Fire/Rescue" or their designee in lieu of a volunteer Chief Signature.
I. All policies, procedures and the point system of this program are to be
interpreted as a whole, and individual statements shall not be construed so as
to undermine the overall intent of the documents.
J. The VIP Point Sheet should be filled out weekly or monthly in order to ensure
its accuracy.
K. If a volunteer is a member of multiple organizations, he/she must earn 80
points with one organization and is only eligible to receive one annual bonus
per year.
L. No points will be awarded for any activity performed for individual monetary
compensation.
M. It is the responsibility of the volunteer member to maintain an accurate record
of your points, which shall be verified by the leader of your organization and
authorized by their signature at the end of the year.
N. The principle reason for a member being at the station shall be used to
determine in which category points will be awarded. (Le. training, business
meetings, station duty, running calls" etc...)
o. The VIP Board of Trustees recommends that the leadership of each
organization periodically review the point records to assure that each member
is given due credit for active participation.
P. A current roster of active members (as defined above) must be maintained in
the Fire/Rescue Office. It is the responsibility of the volunteer organization to
update the county roster as changes in membership and/or activity status
occurs.
Q. VIP Point Records are subject to random annual independent audits.
6
R. The VIP Board of Trustees reserves the right to modify all policies, procedures
and the point criteria, with adequate notice to the participants, in order to
maintain an effective program.
s. The VIP Board of Trustees shall be the ultimate authority on management,
policy making decisions and eligibility in the program.
T. All concerns with the program shall be handled through the VIP Board of
Trustees. A volunteer must put their concern in writing and send it to the
Official Board address listed on this master plan.
VII. VIP Record Sheet Categories and Criteria
A. Compliance with Organization By...Laws and County Policy'" 12 points
maximum for this category
Each member must comply with Volunteer Organization By...Laws and
policies; while meeting all requirements of Roanoke County Fire &:. Rescue
Department Policies on a monthly basis. I point per month. If a member fails
to earn their point for anyone month/ their points in this category for the
entire year are forfeited.
B. Alarm Response and/or Duty'" 50 points maximum for this category
. Response on calls: I point per call you respond to (40 points maximum for
this sub/category)
. Station Duty /1 point per 4 hours of duty time. 4 hour minimum for duty
shift ( 40 points maximum for this sub/category)
c. Training / Drills... 40 points maximum for this category
. I point per hour of training. Must have at least 20 hours of training per
year to receive points in this Training Category (40 points maximum for
this sub/category)
. I time 20 point allowance for state or federal certification course upgrade
(20 point maximum for this sub/category)
This 20 point upgrade bonus is awarded to those who become certified in
the following state/ federal certification courses: Firefighter/EMS level
upgrade, for approved certification in course sponsored by: FEMA, VDFP,
VA VRS, VDEM, National Registry of EMT's, and other course as approved
by the Board of Trustees. If you have any questions about a course
meeting the requirements to earn the 20 point upgrade you should call 561/
8060 prior to taking the course to verify if your certification meets these
requirements.
7
D. Administrative Functions - 30 points maximum for this category
. 1 point per business or administrative meeting (20 points maximum for
this sub---category)
. Elected or appointed officer or chairperson receives 20 points for the
calendar year
. Organization representative on a committee such as Training,
Recruitment, LOSAPNIP receives 1 point per meeting (10 points
maximum points in this sub---category)
Points should be pro---rated if position held less than one year
E. Special Activities - 20 points maximum for this category
. 1 point per 2 hours of time spent assisting with a fund raiser, public service
event, education or recruitment event, demonstration, parade, or speaking
engagement.
VIII. Attachments
VIP Point Record
VIP Brochure
8
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N
ROANOKE COUNTY FIRE AND RESCUE
V olunteer Incentive Program Point Record
Program Established 2006'
The Roanoke County Board of Supervisors along with~QallQkeCountYF"it7c &: Rescue is pleased to offer you the VIP
program. This Volunteer Incentive Program is truly:::origina1af1~ theonlyoiie:':Ofits kind that we know of. The following
point system is to be used for recording your credits with the VIP pro'gtap1. Please refer to the back of this page for
specific detail as to how to earn your points." Avollliitt;erfi1embe~clllllst,:::~cc:umt1late a minimum of 80 points to earn a
"good year" and qualify for the anIlual cash gift. Yousho4ldk~t;p a log book of ea<:r point earned with date, time and a
description of what service you provided. You MUSThave documentationpf how you earned each point on this record.
Feel free to list ALL points earned so as tOl1l~~:?llE~,:Y84,reach' the 80 points without,,:~rror. The V.I.P Plan Year is
January 1st - December 31st of each year'Yith' pbirit records due byJanuary 15th of:th~following calendar year with
no exceptions. Incentive bonus checks will be issued in April. '
Name
":
Social Security Number
7~
,:.d::
>c
I Date of Birth
C)
D
D
Phone Number
Check here if
th is is a chlms?;e
'ccc.......
Street Address
City
State
Zip Code
Check here if
this is a change
Organization
,,;::
>>..........,.
."......,.,...,.,...,:,-.'
I
POLICY
, ,',',cc.,...,c c."'
',,' 'C' II
RESPONSE/DUTY
.,.,.,',.,.,.,...:;:::.:::;:.;.:;'
,r" .'...............c.'.,.
A'"""i)".' N"..... TDA TTVF:
','" ,.,' - -- ,-. :"":': "'" -~,
,,""'" "",' ......'" "",:; ~cc'c'c....' ",c".",
, ,.c'.'.... ~, .",..', '......'ccc'.c 'c c"'",, ',,', '," t U lJ1Jli:1.lI.
1\ ,"">( B '., ",' "'" """ A _n-o
pI: ~r ""'Cc'c' 1 pt per
~pgri:l.Ue "C ..c'. ,,"'cmeeting , ;~;:;
(40 pts max) '(20 prs max) (20Pts max) 'c"
,'"," cc .>
",.".,."."", "','
TT
....-roc.,. '~~I c;..,...
'c,"c'V .c'.,.
SPECIAL ....'.
ACTIVIITES>.'-.'.."
,"" ,(20.ptSInax) C,' ......,',..c'., ,c,
'...".c.'" ','," ,~",.c",.....""",cc.'" '",'
"....','. '1"' ':'. h'::'tlrioof ,,'...
, pt;rITlt:t:~g c> ",'."c
.."., , (20 pts maX) """"'(80 pts max)
".. .'c.",,'
(l2ptll1ax) (50,pt max)
_ c. A B
L L 1 ptpercall 1 pt per 4hr
, "', .< ........ ... ............ .... duty shift
...................... .......... ......
(12 Pts rit.J.x). (40 ptsmax) (40 ptsmax)
........ ...
January
February
March
April
May
June
July
August
September
October
November
December
Your T ota!
Earned Points
YOUR TOTAL
ALLOWABLE
POINTS FOR
VIP
..... .......... ... "'" .......... .............. ..... ........... ........... ; ....... .....
,"",,',. "..'.' ','" .'.",.'" ,.,' ",'" ," ,'" ............ ',,,,. ...... . '.. .............., ..... .( ....... ....... ..".
"', '",. ...... ,,', ...... ",'
"", ,'"""" "" ,,," .":C",'C,""" ............................ ............... ......>c "::'"",':,,, ........ .......
: .- ..............>.....
>< ."".....""
'," .c'''''''' "',
"'",,, ,',,'. ....., ...... :.. >/ ...... ,,'
.. ............ "'" ."" .... .....
My Volunteer Eligibility Certification is: (Circle) FF IIII - EMT - other:
I affirm that this is a true summation of my points earned and have the documentation to support it.
V olunteer signature
Date
As Chief, I have confirmed that the points earned are accurate and have the documentation to support it.
V olunteer Chief signature
Date
DIRECTIONS ON HOW TO COMPLETE YOUR VIP POINT RECORD
I. Compliance with Organization By-Laws and County Policy - 12 points maximum for this category
Each member must comply with Volunteer Organization By-Laws and policies; while meeting all
requirements of Roanoke County Fire & Rescue Department Policies on a monthly basis. 1 point per
month. If a member fails to earn their point for anyone month- their points in this category for the
entire year are forfeited.
II. Alarm Response and/or Duty - 50 points maximum for this category
A. Response on calls: 1 point per call you respond to (40 points maximum for this sub-category)
B. Station Duty -1 point per 4 hours of duty time. 4 hour minimum for duty shift (40 points maximum
for this sub-category)
III. Training / Drills - 40 points maximum for this category
A. 1 point per hour of training. Must have at least 20 hours of training per year to receive points in
this Training Category (40 points maximum for this sub-category)
B. 1 time 20 point allowance for state or federal certification course upgrade (20 point maximum for
this sub-category)
This 20 point upgrade bonus is awarded to those who become certified in the following state/
federal certification courses: Firefighter/EMS level upgrade, for approved certification in
course sponsored by: FEMA, VDFP, V A VRS, VDEM, National Registry of EMT's, and other
course as approved by the Board of Trustees. If you have any questions about a course meeting
the requirements to earn the 20 point upgrade you should call 561-8060 prior to taking the course
to verify if your certification meets these requirements.
IV. Administrative Functions - 30 points maximum for this category
A. 1 point per business or administrative meeting (20 points maximum for this sub-category)
B. Elected or appointed officer or 9hairperson receives 20 points for the calendar year
C. Organization representative on a committee such as Training, Recruitment, LOSAPNIP receives 1
point per meeting (10 points maximum points in this sub-category)
Points should be pro.;.rated if positiolJ,heldJes~ihanQne year
V. Special Activities - 20 points l11aximl1~for.~his.category .::'....
A. 1 point per 2 hours of time~pent assisting'with a fund "fa is er, public service event, education or
recruitment event, demonstrati()Il' parade, or spe~kiIlg~ngagement.
Totals
Total each row into the "Total" column and then add your "Total" Column Up.
(created 5/2006)
ACTION NO.
T-Y_
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Request to accept the donation of certain real estate from
affected property owners for roadway improvements to
Broyles Lane, Route 1054, Hollins Magisterial District
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~-f~
SUMMARY OF INFORMATION:
This consent agenda item involves the acceptance of the following real estate being
conveyed to the Board of Supervisors of Roanoke County, Virginia, for roadway
improvements; specifically, the construction of an adequate turn-around at the end of
state maintenance to Broyles Lane, Route 1054, in the Hollins Magisterial District:
Donation of 0.0188 acres of Roanoke County Tax Map No. 39.20-01-06 as
shown on the plat attached hereto as "Exhibit A"; being a portion of the property
conveyed to Richard Ew & Sue H. Anderson by deed dated November 27, 1995 of
record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia,
Deed Book 1492, page 1966.
Donation of 0.0028 acres of Roanoke County Tax Map No. 39.20-01-05 as
shown on the plat attached hereto as "Exhibit B"; being a portion of the property
conveyed to Enoch & Norma Lee Hagerman by deed dated December 1, 1995 of
record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia,
Deed Book 1493, page 620.
Donation of 0.0159 acres of Roanoke County Tax Map No. 39.20-01-03 as
shown on the plat attached hereto as "Exhibit e"; being a portion of the property
conveyed to Enoch & Norma Lee Hagerman by deed dated December 1, 1995 of
record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia,
Deed Book 1493, page 620.
1
Donation of 0.0013 acres of Roanoke County Tax Map No. 39.20-01-02 as
shown on the plat attached hereto as "Exhibit 0"; being a portion of the property
conveyed to Enoch & Norma Lee Hagerman by deed dated December 1, 1995 of
record in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia,
Deed Book 1493, page 620
Donation of 0.0161 acres of Roanoke County Tax Map No. 39.20-01-01 as
shown on the plat attached hereto as "Exhibit E"; being a portion of the property
conveyed to John R. Garrett and Kelly J. Wheelbarger by deed dated July 31,
1998 of record in the Clerk's Office, Circuit Court for the County of Roanoke,
Virginia, Deed Book 1588, page 1597.
Donation of 0.0182 acres of. Roanoke County Tax Map No. 39.04-01-61 as
shown on the plat attached hereto as "Exhibit F"; being a portion of the property
conveyed to Herbert P. Snapp III by deed dated April 12, 2001 of record in the
Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1693, page 807.
Donation of 0.0402 acres of Roanoke County Tax Map No. 39.04-01-62 as
shown on the plat attached hereto as "Exhibit G"; being a portion of the property
conveyed to William L. Burrell by deed dated April 12, 1995 of record in the
Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1485, page 328.
Donation of 0.0018 acres of Roanoke County Tax Map No. 39.20-01-15 as
shown on the plat attached hereto as "Exhibit H"; being a portion of the property
conveyed to Jer-Pam Properties Inc. by deed dated October 14, 1988 of record
in the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed
Book 1293, page 1735.
Donation of 0.0265 acres for a drainage easement, Roanoke County Tax Map
No. 39.20-01-15 as shown on the plat attached hereto as "Exhibit I"; being a
portion of the property conveyed to Jer-Pam Properties Inc. of record in the
Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1293, page 1735.
Donation of 0.0375 acres of Roanoke County Tax Map No. 39.20-01-16 as
shown on the plat attached hereto as "Exhibit J"; being a portion of the property
conveyed to Emmett & Louise F. Sherrill by deed dated April 4, 1984 of record in
the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1204, page 1576.
Donation of 0.0120 acres of Roanoke County Tax Map No. 39.20-01-14 as
shown on the plat attached hereto as "Exhibit K"; being a portion of the property
conveyed to Sandra T. Moses by deed dated September 30, 1992 of record in
2
the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1379, page 1647.
Donation of 0.0020 acres of Roanoke County Tax Map No. 39.20-01-17 as
shown on the plat attached hereto as "Exhibit L"; being a portion of the property
conveyed to Emmett & Louise F. Sherrill by deed dated April 4, 1984 of record in
the Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1204, page 1576.
Donation of 0.0106 acres of Roanoke County Tax Map No. 39.20-01-13.1 as
shown on the plat attached hereto as "Exhibit M"; being a portion of the property
conveyed to Kathryn J. Vuich by deed dated November 1, 1991 of record in the
Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1353, page 224.
Donation of 0.0143 acres of Roanoke County Tax Map No. 39.20-01-13 as
shown on the plat attached hereto as "Exhibit N"; being a portion of the property
conveyed to Kathryn J. Vuich by deed dated March 23, 1992 of record in the
Clerk's Office, Circuit Court for the County of Roanoke, Virginia, Deed Book
1363, page 185.
Donation of 0.0085 acres of Roanoke County Tax Map No. 39.20-01-11 as
shown on the plat attached hereto as "Exhibit 0"; being a portion of the property
conveyed to Helen L. Huff by deed dated April 17, 1975 of record in the Clerk's
Office, Circuit Court for the County of Roanoke, Virginia, Deed Book 1016, page
518.
Donation of 0.4358 acres by Barbara Broyles Shank and Nancy Broyles Bowser
to Roanoke County of a 30-foot right-of-way known as Broyles Lane (Route
1054) beginning at the existing end of state maintenance of Route 1054 at the
southeast corner of Tax Map No. 39-20-01-06 and extending 15 feet on both
sides of the centerline of the existing pavement and continuing for a distance of
653 feet in a southwesterly direction ending at the adjoining property lines of Tax
Map Nos. 39.20-01-15 and 39.20-01-16.
Acceptance of the aforementioned property is a necessary step in the process to get
the extension of Broyles Lane, Route 1054, accepted by VDOT into their secondary
system of state highways as a rural addition roadway. Assuming this real estate
donation is favorably accepted by the Board, this action will be followed by future
efforts by the Board of Supervisors and VDOT under the rural addition program
framework.
3
STAFF RECOMMENDATION:
Staff recommends acceptance of the donation of this real estate and that the County
Administrator, or Assistant County Administrator, be authorized to execute such
documents as may be necessary to accomplish this acceptance.
4
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENTS A
COMPOSITE OF DEEDS, PLATS. AND CALCULATED INFORMATION AND DO NOT REFLECT
AN ACCURATE SURVEY.
TAX #39.20-1-7
PHOPER TY OF
STEVEN D. POWEll.
& SUSAN ~ POWELl.
0.8 15"17. pc. 280 I
3.81 AC
I
~~I
:"~I
TAX #39.20-1-6 0\ ~"I
PROPER TY OF g,::
RICHARD E. ANDERSON C') ~ - -, I
& SUE H. ANDERSON ~ /
0.8. 1492, Pc. 1966 ~ ~ ~
EXISTING 1.67 AC. _~:;!:' 'C (:: ,
. ~l" (Q C'U
Ll ~.~;~::: .. -1
/.;/J;W3P;~~/@'{1/aZ~~t.:W~_j _ ~
_ _ _ _ _ _ - - - - - -- - - - EX/.5T. I. PIPE __
---- - ---- .--..-.
... - BROYLES lANE ~A. SEC. RTE. !1.054 - - - - .- -If- - -
_~- - -- -;- ~-- - --- -(.30' R/u? _------
--.., ~ I ~' _---
TAX #39.20-1-5
PROPERTY OF
ENOCH HAGERMAN
& NORMA LEE HAGERMAN
O.B~ 1493, Pc;. 620
PARCEL .:r
0..281 AC
c1 \'01\
~..~ ft
9- \~~ .~&,
14" \~
e'
Q'
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~ ~
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t::) W
t:)lo ~
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,
\
EDGE OF PAVEMENT
1\
\\
I,
\\
EXIST. R/'W
LINE
Ll
L2
L3
L4
LINE TABLE
LENGTH
163.31'
5.92'
162.45'
4.14'
BEARING
S41.56'20''J
S37.S6'05'E
S42.32'OO'\tI
N4So 40'00'\'/
PROPERTY TO BE ACQUIRED
0.0188 Ac.
TAX MAP NO..
59.20-01-6
SCALE: IA = 30~
PLAT SHOWING PROPERTY
BEING CONVEYED
THE COUNTY OF ROANOKE EXHIBIT HAH
BY
RICHARD E. ANDERSON & SUE H. ANDERSON
PREPARED BY : ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 5/9/2001
RI/CA D/RDADS / BRDYLES/broyle slo.ne
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENTS A
COMPOSrTE OF DEEDS, PLATS. AND CALCULATED INFORMA rlON AND DO NOT REFLECT
AN ACCURATE SURVEY.
~ ~ V) ~
o ~t ~ ~
~I~ I~IW
TAX ,:19.20-1-.1 ~ ~... t t$" ~
PHOPERTY OF ~ 'I ~!! ~ ^
ENOCH HAGERMAN I _ , - t I' ~
& NORMA lEE HAGERMAN < ~ h) <:
O~B. 149.J, PG. 620
PARCEl. 1 t::1 t:t
o. 75 AG: .... I ,
~I~ ~I~
~ V~ ~V
~ I ~ '"' ,
I ::; r Cl L r
..t:S: ru ---------
- - \- ~ -I-;e.-- - L3 EXIST" IRON PIPE
1 ~ l EXIS7: IRON PIPE _ _ _ _ _ _ _ - - - -- - - -
__---1---.-J-------
=-~ _ _ _ _ BRonES LANE ~~ ~EC. R~:f~ - - ~ -= == ~ =-=
.. -----
t1 ,'b1'
~'V'~ fr
~\~ ~'
.. ,~
iO~
Q.
TAX #39.20-1-5
PROPERTY OF
ENOCH HAGERMAN
& NORMA LEE HAGERMAN
0..8. 1493, pc. 620
PARCEL 3
0.281 AC:
TAX .139.20-1-6
PROPERTY OF
RICHARD Eo ANDERSON
& SUE H. ANDERSON
O..lJ. 1492, PG. 1966
1.67 At:
---
\
\
r
\
,
\
EDGE OF PAVEMENT
EXISTING
EXIST. R/'vI
LINE TABLE
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BY
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EXHIBIT
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BY
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PROPERTY OF
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PLAT SHOWING PROPERTY
BEING CONVEYED
TO EXHIBIT "J"
THE COUNTY OF ROANOKE
BY
EMMETT SHERRill & LOUISE F; SHERRILL
PREPARED BY : ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 5/9/2001
RI/CAD/ROADS/BRDYLES/broyleslClne
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TAX MAP NOA
39.20-01-14
PLAT SHOWING PROPERTY
BEING CONVEYED
TO
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BY
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EXHIBIT "K"
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EXIST. R/'N
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D.B. 1J5J, PG.. 224-
0.85 A~
TAX #39.20-1-17
PROPER TY OF
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D~R 1204, Pc. 1576
PARCEL II
0.52 AC.
DELTA
lr26'4e-
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PLAT SHOWING PROPERTY
BE1NG CONVEYED
THE COUNTY OF ROANOKE EXHIBIT "L"
BY
EMMETT SHERRill & lOUISE F. SHERRill
PREPARED BY : ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 5/9/2001
RI/CA D/RDADS/BRDYL ES/broy leslnne
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENTS A
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TAX MAP NO. 39.20-01-13.1
CURVE
C1
DELTA
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SCALE: I" = 30'
PLAT SHOWING PROPERTY
BEING CONVEYED
TO
THE COUNTY OF ROANOKE
BY
KA THRYN.J. VUICH
EXHIB IT "M "
PREPARED BY : ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 5/9/2001
Rl/CA D/RDADS/BRDYLES/broyleslClne
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENTS A
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PROPERTY OF
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0.8. 1 J5.J, PG. 224-
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PREPARED BY : ROANOKE COUNTY ENGINERRING DEPARTMENT DATE: 5/9/2001
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BY
HELEN L. HUFF
EXHIBIT "0"
PREPARED BY : ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 5/9/2001
RII CADI ROADSI BRDYLES/broyleslo.ne
ACTION NO.
ITEM NO.
T-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Ratification of the appointment of Jessica McClung, Roanoke
County Schools, to the Community Policy and Management
Team (CPMT)
SUBMITTED BY:
Diane S. Childers, CMC
Clerk to the Board
APPROVED BY:
Elmer C. Hodge lK
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Community Policy and Management Team (CPMT) is the oversight group that
administers the funding of cases under the Comprehensive Services Act for at-risk children
and families. The Superintendent of Roanoke County Schools serves as a representative
on this committee. The appointment of Jessica McClung, Roanoke County Schools, has
been approved by the CPMT in accordance with their by-laws and is presented to the
Board of Supervisors for ratification.
STAFF RECOMMENDATION:
Staff recommends ratification of the appointment of Jessica McClung to represent the
Roanoke County Schools on the Roanoke County CPMT.
ACTION NO.
ITEM NO. ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Request to schedule a work session on July 11, 2006, to
discuss the Slate Hill development
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
This is a request for a work session to discuss the Slate Hill development.
It is suggested that the Board set aside 30 to 45 minutes at its meeting on July 11,
2006, for a briefing by staff on the status of this development.
M- ,
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
0/0 of General
Amount Fund Revenues
Prior Report Balance $11,808,285 7.570/0
Addition from 2004-05 Operations 1 ,103,457
Audited Balance at June 30, 2005 12,911,742
Unallocated revenue 2005-2006 350,000
Balance at June 27, 2006 13,261,742 8.500/0
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the
General Fund Unappropriated Balance for 2005-06 at a range of 7.50k-8.50/0 of General Fund Revenues
2005 - 2006 General Fund Revenues $156,020,489
7.50k of General Fund Revenues $11 ,701 ,537
8.5% of General Fund Revenues $13,261,742
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C. Hodge E ~
County Administrator
M-~
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Amount
Audited Balance at June 30, 2005 $5,318,848.06
Remaining funds from completed projects at June 30,2005 346,794.94
Transfer from Department Savings 2004-2005 784,359.00
7/26/2005 Appropriation for construction of new school warehouse (117,000.00)
8/23/2005 Appropriation for vehicle and equipment for Animal Control (85,540.00)
Officers approved in the Police Department
9/27/2005 Appropriation for renovations to Roanoke County Courthouse ( 123,000.00)
12/20/2005 Appropriation to design and build a bay at Back Creek Fire and (150,000.00)
Rescue Station
12/20/2005 Contribution to the Town of Vinton for the War Memorial Expansion (100,000.00)
2/28/2006 Appropriation for construction of a new school warehouse (40,244.50)
Balance at June 27, 2006 $5,834,217.50
$5,000,000 of this reserve is being used to upgrade Public Safety Radio System
Major County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Unaudited Balance at June 30, 2005 $1,416,838.00
7/1/2005 Capital Improvement Program funding for 2005-06 (Library) (1,416,838.00)
Appropriation from 2004-05 Operations 679,628.00
Balance at June 27,2006 $679,628.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge L) If
County Administrator
M-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2005-2006 Original Budget $1 OO,OOO~OO
August 9, 2005 Appropriation for Legislative Liaison ($15,000.00)
September 13, 2005 Appropriation for donation to American Red Cross ($10,000.00)
for assistance with Hurricane Katrina
October 25, 2005 Appropriation for the purchase and installation of a ($1,800.00)
neighborhood sign in the Delaney Court Community
December 20, 2005 Appropriation to increase services and staffing hours at Bent ($9,000.00)
Mountain and Mount Pleasant Libraries
January 24, 2006 Appropriation for assessment for APCO negotiations ($2,203.00)
to VMLNACO APCO Steering Committee
February 28, 2006 Appropriation for Volunteer Appreciation IISpring Fling" ($7,000.00)
March 28, 2006 Appropriation for June 13, 2006 primary ($18,950.00)
March 28, 2006 Appropriation for the relocation of several polling places ($2,750.00)
April 11, 2006 Appropriation for restroom facilities at Starkey Park ($10,000.00)
Balance at June 27 I 2006 $23,297.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge C I~
County Administrator
M-~
FUTURE DEBT PAYMENT RESERVE
COUNTY OF ROANOKE, VIRGINIA
Audited Balance at June 30, 2005
FY 2005-2006 Original budget appropriation
Less increase in debt service
Add Economic Development Dropoff
FY 2005-2006 Annual Capital Contribution
County
Schools
Balance at June 27, 2006
2,000,000
(3,424,615)
524,000
300,000
300,000
$ 6,242,387
(900,615)
600,000
$ 5,941,772
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge c IJ
County Administrator
ACTION NO.
ITEM NO. M - 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Accounts Paid-May 2006
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
Elmer C. Hodge
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks T ata I
Payments to Vendors $ $ $ 3,854,831.16
Payroll 05/05/06 860,463.51 105,442.35 965,905.86
Payroll 04/21/06 903,562.06 118,826.07 1 ,022,388.13
Manual Checks 566.75 566.75
Voids
Grand Total $ 5,843,691.90
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
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PUBLIC SAFETY CENTER BUILDING PROJECT
BUDGET REPORT
COUNTY OF ROANOKE, VIRGINIA
Northrop-Grumman
Date Description Contract Amount Contingency
12/03/04 Opening Balance $ 26,030,769 $ 780,817
01/27/05 Change Order (001) 21,065 (21 ,065)
01/27/05 Change Order (002) * 53,835
01 /28/05 Progress Payment #1 (1 ,456,157)
02/24/05 Progress Payment #2 (403,222)
03/24/05 Progress Payment #3 (375,678)
05/13/05 Progress Payment #4 (855,272)
06/10/05 Progress Payment #5 (401,210)
06/20/05 Change Order (003) - Establish Guaranteed
Maximum Price (51 ,387) 51 ,387
06/28/05 Change Order (004) - Foundation change 319,034 (319,034)
07/14/05 Progress Payment #6 (378,417)
07/27/05 Progress Payment #7 (445,669)
08/1 0/05 Progress Payment #8 (759,513)
08/23/05 Change Order (005) - Sewer Line Replacement 124,407 (124,407)
1 0/05/05 Progress Payment #9 (774,442)
10/13/05 Change Order (006) - Convert Citations and
Warrants Databases no cost
1 0/20/05 Progress Payment #1 0 (664,909)
12/08/05 Progress Payment #11 (1 ,196,297)
12/08/05 Change Order (007) - Minor Changes to Radio
Equipment no cost
12/08/05 Change Order (008) - Additional conduits for
redundant 911 feed no cost
12/08/05 Change Order (009) - Regrading slope from
road cut south side of Cove Road 3,737 (3,737)
12/08/05 Change Order (010) - Coordination of sewer
line with Glen Cove School water line no cost
12/28/05 Progress Payment #12 (1 ,130,054)
01/03/06 Change Order (011 ) - Refrigerated storage
for evidence storage 24,621 (24,621 )
01/20/06 Change Order (012) - Modifications to
voice radio transition plan 84,060
02/02/06 Progress Payment #13 (1 ,099,134)
03/09/06 Progress Payment #14 (1 ,164,468)
04/05/06 Progress Payment #15 (1,464,883)
04/18/06 Change Order (013) - Extension of 8" Fire
Service Line to rear property line no cost
04/20/06 Progress Payment #16 (1,671,792)
06/01/06 Progress Payment #17 (1,307,330)
06/15/06 Progress Payment #18 (1,902,683)
Balance at June 15, 2006 $ 9,159,011 $ 339,340
* The funds to be used for change order #002 were taken from departmental E911 funds.
Submitted By,
Dan O'Donnell
Asst. County Administrator
Approved By,
Elmer Hodge
County Administrator
M-8
PUBLIC SAFETY CENTER BUILDING PROJECT
CHANGE ORDER REPORT
COUNTY OF ROANOKE, VIRGINIA
ChanQe Order Number Date Approved Description of ChanQe Order Amount
001 January 27, 2005 6 GHz Microwave and Vinton Related Costs $ 21,065
002 January 27, 2005 Delete several CAD servers, add CAD and related CAD software
(paid from departmental E911 funds) 53,835
003 June 20, 2005 Establish Guaranteed Maximum Price (GMP) (51 ,387)
004 June 28, 2005 Revised foundation due to soft soils 319,034
005 August23,2005 Replace the sanitary sewer line 124,407
006 October 13, 2005 Convert Citations and Warrants Databases for new CAD System no cost
007 December 8, 2005 Minor changes to Radio Equipment specifications no cost
008 December 8, 2005 Additional conduits for redundant 911 feed no cost
009 December 8, 2005 Regrading slope from road cut south side of Cove Road 3,737
010 December 8, 2005 Coordination of sewer line with Glen Cove School water line no cost
011 January 3, 2006 Changes to the Evidence Storage Room 24,621
012 January 20, 2006 Modifications to voice radio transition plan 84,060
013 April 18, 2006 Extension of 8" Fire Service Line across site no cost
Total as of June 15, 2006 $ 579,372
Submitted By,
Dan O'Donnell
Asst. County Administrator
Approved By,
Elmer Hodge
County Administrator
ACTION NO.
ITEM NO. t\ - \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Recognition of the recipients of the 2006 Senior Citizens Hall of
Fame awards
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR1S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to recognize senior citizens for their contributions to the
community. This is the 20th year of the Hall of Fame awards, and the ninth time that the
awards have been presented at a Board of Supervisors meeting. Attached is information
regarding the recipients and their services to the community. The many contributions of
these volunteers are always impressive, and we are grateful for their work in Roanoke
Cou nty .
The Hall of Fame was established to give recognition to Roanoke County residents, who
are 60 years of age or older, for their volunteer efforts that have improved the quality of life
in our community. A Special Award Category was also established to recognize one
community-minded business, agency or organization that operates for profit, non-profit or
on a volunteer basis. This nominee must provide a service to the senior citizen population
or have as a statement of purpose, the inclusion of community betterment in some form.
The ceremony is coordinated by the Parks, Recreation and Tourism Department, under the
direction of Myra Sellers. Following the awards ceremony, there will be a reception on the
fourth floor of the Administration Center honoring this year's award recipients.
Senior Citizens Hall of Fame Awards Recipients
Individual Awards:
Dorothv Burton:
Mrs. Burton has volunteered in various capacities during her 23 year residency at
Richfield. Everyday, she helps the Recovery and Care Center residents in the cafeteria
by helping them through the line and preparing their trays. She helps push residents to
and from the Chapel each Sunday and she helps with activities such as Saturday night
bingo and Tuesday morning Coffee Hour at Knollwood. Mrs. Burton's volunteer service
to Richfield residents has allowed hundreds of individuals to attend Chapel services,
activities and dining in the cafeteria. Through her tireless efforts, she has improved the
lives of many residents. Her faithful commitment to her volunteer activities has helped
to provide others with a sense of community. By being able to attend activities, social
functions, and chapel services, many people gain that sense of belonging that is so
important to health and well being.
Phvllis Coffee:
Phyllis plays the piano at Brandon Oaks Retirement Community for the chapel
services and for special parties and programs. She has been doing this for over 25
years. She also takes time to visit with the residents and is very bright and cheerful,
lifting the spirits of the residents. As people age, their world shrinks and the eyes and
hands may not work as well as they did but most of the residents can enjoy good piano
playing, especially the old hymns which are so comforting. Phyllis comes to Brandon
Oaks several times each month, year after year, so the residents get to know her and
look forward to her visits. Through the years, Phyllis has touched hundreds of lives as
she so freely shares her special talent with others. It is a comfort to the residents to be
able to recall the past through the old songs and music. Her love and compassion,
along with the music she brings, is a bright spot in the day of her audience.
Carol Sandidae:
Carol was instrumental in re-organizing, contracting and creating a bridge
between the Roanoke Valley Chapter of Red Cross and the Franklin County Chapter of
Red Cross as they merged the instructors of the two organizations. The instructors
teach life saving skills in First Aid, CPR and Automated External Defibrillators to citizens
of the valley. The youth of the valley also receive free swimming lessons through the
Red Cross. As more people become proficient in these life saving skills, the safer the
general public is. In teaching the youth to swim in the Free Swim program, they learn a
skill that may be used to help someone one day. Carol's knowledge, expertise and
contacts in Franklin County have aided the Roanoke Valley Chapter of the American
Red Cross to offer more extensive services to the community.
Special Award:
The Kiwanis Club of the Roanoke Vallev:
A group of Kiwanis members, usually 12 to 14 members, come to Brandon Oaks
IndependenUAssisted Living Area and the nursing home to provide entertainment and
help with the monthly Birthday Parties. They also provide entertainment and
socialization at other area nursing homes throughout the Roanoke Valley. It is very
important for residents of nursing homes to maintain as much contact with the outside
community as possible. Everyone appreciates the good entertainment provided by Dan
Chittwood and his fellow band members. The other members of the club bring
2
refreshments and interact with the residents, making the day special. The Kiwanis Club
actively looks for ways to serve people in the community. They contact various facilities
to see what needs to be done and what part they can play in making life better for the
residents of Brandon Oaks and other homes in the Roanoke Valley. Debbie Conner will
accept the award on behalf of the Kiwanis Club.
3
ACTION NO.
ITEM NO.
P-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Work session to discuss the citizen survey results for the
Parks, Recreation, and Tourism Master Plan
SUBMITTED BY:
Pete Haislip
Director of Parks, Recreation and Tourism
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been reserved for Leon Younger, PROS Consulting, to present the results of
the citizen survey which has been conducted as part of the Parks, Recreation and Tourism
(PR& T) Master Plan process. Staff has been working with Mr. Younger for the past year on
development of the Master Plan. We had an outstanding response to the survey, receiving
1,021 responses from the 5,000 mailed to County citizens. This strong response indicates
a high level of citizen interest in Roanoke County's parks and recreation programs and
facilities. We are very pleased with the results of the survey and the valuable insight it
provides into the future needs and desires of County residents. The results are also very
complimentary of the programs and facilities in place today and indicate support for
expansion of our existing programs and facilities. This information will give the County an
edge that will enable us to continue providing the quality of life that our citizens desire, as
well as to attract world class events. The survey provides clear direction and indicates the
public is ready to support, among other things, the following priorities as determined by the
survey results:
. Multi-generational indoor recreation and aquatic facility
. Acquisition of land for passive recreation
. Upgrades/additions to existing sports fields
. Greenway and bike trails
To keep the public informed, Mr. Younger and staff from Parks, Recreation and Tourism
will be conducting community meetings on June 28 and 29. Following the evaluation of the
survey data and input from the Board and community, the next step in the process will be to
finalize the Master Plan for your review and approval. It is anticipated that this will occur at
the September 26 meeting. The Master Plan will provide us with a 10-year look at the
future direction of County parks, recreation programs, and facilities.
We look forward to the opportunity to present the survey results to you in greater detail at
the work session, and welcome your feedback and direction.
ACTION NO.
ITEM NO.
P-a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Work session to discuss the 2007 legislative agenda for the
County of Roanoke
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for the Board to meet with its legislative liaison. Eldon
James, to discuss and consider a legislative program for the 2007 session of the
Virginia General Assembly. Mr. James has met with senior County staff to identify
major legislative initiatives.
q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 27,2006
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
.. y. ~
ACTION NO.
ITEM NO. R -I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Resolution establishing salaries for the County Administrator
and County Attorney
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
APPROVED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County Administrator and the County Attorney receive annual evaluations conducted
by the Board of Supervisors. The attached resolution establishes the salaries for the
County Administrator and the County Attorney for the 2006-2007 fiscal year.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JUNE 27,2006
RESOLUTION ESTABLISHING SALARIES FOR THE COUNTY
ADMINISTRATOR AND THE COUNTY ATTORNEY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby
establishes the salaries for the County Administrator and the County Attorney for Fiscal
Year 2006-2007.
BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the annual salary for the County Administrator shall be increased
from $140,026.22 to $
, which includes the County longevity supplement.
2. That the annual salary for the County Attorney shall be increased from
$119,341.66 to $
, which includes the County longevity supplement.
3. That the effective date for the establishment of these salaries shall be July
1 , 2006.
5- ,
PETITIONER:
CASE NUMBER:
Cherney Development Company, Inc.
11-5/2006
Planning Commission Hearing Date:
Board of Supervisors Hearing Date:
June 6,2006 (Continued from May 2,2006)
June 27, 2006 (Continued from May 23, 20,06)
A. REQUEST
The petition of Cherney Development Company, Inc. to rezone 4.75 acres from R-
3C, Medium Density Multi-Family Residential District with conditions, to R3, Medium
Density Multi-Family Residential District for the construction of a townhouse-
condominium residential development, located on Route 419 near its intersection
with Stoneybrook Drive and Bridle Lane, Windsor Hill District. (Withdrawn per
request of the petitioner)
B. CITIZEN COMMENTS
Although there was no public hearing, the commission heard comments from a few
citizens and the potential for increased traffic problems on and around Stoneybrook
Drive was their major concern.
C. SUMMARY OF COMMISSION DISCUSSION
D. CONDITIONS
E. COMMISSION ACTION(S)
The hearing of the petition was continued to the June 6, 2006 public hearing at the
request of the petitioner.
F. DISSENTING PERSPECTIVE
G.
ATTACHMENTS:
_ Concept Plan
_ Staff Report
_ Vicinity Map
Other
Janet Scheid, Secretary
Roanoke County Planning Commission
GLENN
FELDMANN
DARBY &
GOODLATIE
210 1st Street S.W.
Suite 200
Post Office Box 2887
Roanoke. Virginia 24001
540.224.8000
Fax 540.224.8050
gfdg@gfdg.com
"t.!\ S WOlf
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IltER \1 ~"
MARYELLENF. GOODLATIE
Direct Dial (540) 224-8018
E-mail mgoodlatte@gfdg.com
June 2, 2006
Mr. Joshua Gibson
Roanoke County Planning & Zoning .
5204 Bernard Drive
P. O. Box 29800
Roanoke, Virginia 24018-0798
Re: Application for Rezoning: Cherney Development Company, Inc.
Two parcels located on Route 419 near intersection of Stoneybrook
Drive and Bridle Lane, S.W.
4.75 acres
Dear Josh:
As a follow-up to our telephone conversation of today, I am writing to formally
withdraw the above-referenced rezoning petition currently before the Roanoke
County Planning Commission.
After a positive meeting with VDOT about a month ago, the developer is
continuing to work through Route 419 access issues with VDOT. Rather than
continuing public hearings before the Plamring Commission for what might be a
lengthy period of time, Cherney Development has decided to withdraw its
request to amend the proffered conditions associated with the above parcels.
Within a few months, the developer hopes to have a plan that VDOT can
approve. Should ~hanges to the proffered conditions be. required, a new filing
will be made at that time.
Thank you for all of your assistance in this matter.
Very truly yours,
Maryellen F. Goodlatte
1v1FG: Inh:5 790001
c:
The Honorable Joseph P. McNamara
Cherney Development Company, Inc.
Mr. Thomas M. Hubard, CCIM:, CPM
s-Q
PETITIONER:
CASE NUMBER:
Beacon Baptist Church
13-5/2006
Planning Commission Hearing Date:
Board of Supervisors Hearing Date:
2006)
A. REQUEST
The petition of Beacon Baptist Church to rezone 4.8 acres from C-2C, General
Commercial District with conditions, to C2, General Commercial District and
obtain a speciaJ use permit for the operation of a religious assembly, located at
7342 Plantation Road, Hollins Magisterial District. (Withdrawn per request of
the petitioner)
June 6,2006 (Continued from May 2,2006)
June 27,2006 (Continued from May 23,
B. CITIZEN COMMENTS
No citizens spoke
C. SUMMARY OF COMMISSION DISCUSSION
Rebecca Mahoney presented the staff report. There was discussion among Mr.
McNeil, staff, and the petitioner regarding improvements to the site required as
part of site plan review due to the change of use of the property from a restaurant
to religious assembly. Mr. Azar and Mr. McNeil discussed postponement for
petitioner to review all requirements set forth in the Roanoke County Zoning
Ordinance. Ms. Scheid informed Commission members that the typical process
is for the rezoning to be processed and then site plan review is conducted to
ensure compliance with the Zoning Ordinance. Mr. Azar voiced his concern with
removing conditions and legality of the reversion clause. Mr. Mahoney, County
Attorney, stated, in his opinion, the reversion to another zoning classification is
not legal.
D. CONDITIONS
1. Freestanding signs shall be limited to monument type.
E. COMMISSION ACTION{S)
Mr. Azar made a motion to recommend approval of the rezoning from C2C to C2.
The motion carried 4-0. Mr. Azar made a motion to recommend approval of the
special use permit. The motion carried 3-1.
F. DISSENTING PERSPECTIVE
Mr. McNeil
G. ATTACHMENTS:
_ Concept Plan
_ Staff Report
_ Vicinity Map
Other
Janet Scheid, Secretary
Roanoke County Planning Commission
1
05/30/2005 15:58
7347292557
WANDA KIRCHOF
PAGE 01
. .'
Beacon Baptist Church
3907 Hershberger Rd - Roanoke, Va. 24017.
540-537-8627 - Pastor Tim Kirchoff
C-ounty of Roanoke
Dept of Community Development (Planning division)
5204 Bernard Dr.
Roanoke, Va. 24018_
540-772-2108
(Attention: Susan Carter) John Mwphy, Becky Mahoney) Dc-ruse Sowder, Tammi Wood,
Anthony Ford)
To whom it may conc~
This is a formal request from Beacon Baptist Church to CANCEL the proceedings on our
application to have the zoning changed at 7342 Plantation Rd. The costs of updating the property
and bringing it up to code for a religious meeting place are too prohibitive at this time for us to
proceed any further.
We will forward an additionallcttcr this next week detailing some of our cone-ems, and inquiring
about the costs of this process~ If I need to do anything further to process this request, please
call me at 540-537-8627.
Thank you for your help in this matter.
-"'\
----- ~.t:
.~/~ ('- ~
~
Pastor Tim Kirchoff
,.
ACTION NO.
ITEM NO.
5 -,3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Second reading of an ordinance authorizing the vacation of a
slope easement located on Lot 21 shown on the plat of Lost
Mountain Subdivision, Cave Spring Magisterial District
SUBMITTED BY:
Arnold Covey
Director of Community Development
Elmer C. Hodge ~ JW
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This is the second reading of this ordinance. The first reading was held on June 13, 2006.
There have been no changes to the information or the ordinance since that time.
Charles S. Palmer of C.F.G. Corporation has requested the vacation of the slope easement
shown on the Lost Mountain Subdivision that was dedicated by the plat of record in Plat
Book 10, Page 55, to the Board of Supervisors of Roanoke County located adjacent to the
intersection of Split Rail Lane (Rte. No. 1966) and Lost Drive (Rte. No. 1958). The slope
easement currently prohibits placement of a proposed conventional drainage field suitable
for a three bedroom house on the subject lot. Since the easement is platted within Lot 21
of the Lost Mountain plat, all of the easement would transfer to the said petitioner. There
are no adjoining landowners or other persons that will be affected by this action.
No existing utilities are present within easement. The Virginia Department of
Transportation has been notified of the vacation of the slope easement and has no
objections.
Pertinent information is shown on Exhibit HA", attached hereto, and titled "PLAT SHOWING
SLOPE EASEMENT - TO BE VACATED BY BOARD OF SUPERVISORS ROANOKE
COUNTY, VIRGINIAn~
;...
FISCAL IMPACT:
The cost and expenses associated herewith, including but not limited to publication, survey
and recordation costs, shall be the responsibility of the petitioners.
AL TERNATIVES:
1. Adopt the proposed ordinance authorizing the vacation of the slope easement.
2. Do not adopt the proposed ordinance authorizing the vacation of the slope easement.
STAFF RECOMMENDATION:
Staff recommends Alternative 1, adoption of the proposed ordinance as written and
attached.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINJA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27,2006
ORDINANCE AUTHORIZING THE VACATION OF A SLOPE EASEMENT
LOCATED ON LOT 21 (TAX MAP NO. 84.04-2-21) AS SHOWN ON THE
PLAT OF LOST MOUNTAIN SUBDIVISION IN PLAT BOOK 10, PAGE 55,
LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT
WHEREAS, the plat of Lost Mountain Subdivision prepared by Jack G. Bess, dated
November 21, 1985, recorded in the Clerk's Office of the Circuit Court of Roanoke County,
Virginia, in Plat Book 10, page 55, ("the Lost Mountain Plat") established a slope easement
of variable width along the front and side lot line of Lot 21; and,
WHEREAS, Charles S. Palmer of C.F.G. Corporation has requested the vacation of
this slope easement since it prohibits the placement of a proposed conventional drainage
field suitable for a three bedroom house on the subject lot; and
WHEREAS, no other property owner will be affected by the vacation of this slope
easement and the Virginia Department of Transportation has reviewed and approved this
slope easement vacation; and
WHEREAS, the developer, as the Petitioner, has requested that, pursuant to
~15.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of
Roanoke County, Virginia, vacate this slope easement located on Lot 21 and designated on
the plat of Lost Mountain Subdivision, Plat Book 10, Page 55; and,
WHEREAS, this vacation will not involve any cost to the County and the affected
County departments have raised no objection; and,
WHEREAS, notice has been given as required by ~15.2-2204 of the Code of Virginia
(1950, as amended).
'"
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter,
the acquisition and disposition of real estate can be authorized only by ordinance. A first
reading of this ordinance was held on June 13, 2006, and a second reading and public
hearing of this ordinance was held on June 27, 2006.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter,
the subject real estate (slope easement) is hereby declared to be surplus and the nature of
the interest in real estate renders it unavailable for other public use.
3. That this slope easement of variable width being designated and shown as
"SLOPE EASEMENT TO BE VACATED" on Exhibit '~A" attached hereto prepared by the
Roanoke County Department of Community Development dated May 30, 2006, said slope
easement being located along the front and side lot lines of Lot 21 (Tax Map No. 84.04-2-
21) located at the intersection of Split Rail Lane and Lost Drive and having been dedicated
on the subdivision plat of Lost Mountain Subdivision recorded in the aforesaid Clerk's Office
in Plat Book 10, page 55, in the Cave Springs Magisterial District of the County of Roanoke,
be, and hereby is, vacated pursuant to 915.2-2272 of the Code of Virginia,1950, as
amended.
4. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioners.
5. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to
2
.
accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
6. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in accordance with 915.2-2272 of the Code of Virginia (1950, as
amended).
3
.;..
METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLA T REPRESENT A
COMPOSITE OF DEEDS, PLA TS, AND CALCULA TED INFORMA TION AND DO NOT
REFLECT AN ACCURA TE BOUNDARY SURVEY.
LEGEND
SLOPE EASEMENT TO BE VACATED
'_ . Split Rail Ln
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084.04-01-20.00
----
57,43 Ac~(D)
60..01 Ac.(C)
2. 11 AC ,.
2.19 Ac.
084~04-02-20~OO
EXHIBIT "A"
TAX MAP NO.
84.04
PLAT SHOWING
SLOPE EASEMENT - TO BE VACATED
BY
OF
BOARD OF
ROANOKE
SUPERVISORS
COUNTY, VIRGINIA
PREPARED BY: ROANOKE COUNTY
DEPARTMENT OF COMMUNITY DEVELOPMENT
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SCALE: 1 = 1 00
DATE:
5-30-2006
ACTION NO.
ITEM NO. 5 -4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 27, 2006
AGENDA ITEM:
Second reading of an ordinance to increase the salaries of the
members of the Board of Supervisors of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the Code of Virginia
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In June 2005, the Board adopted an ordinance to increase its salaries pursuant to the
provisions of Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. This section
of the State Code and Section 3.07 of the County Charter require that any increase in
Supervisors' salaries be accomplished by ordinance after public hearing between May 1
and June 30. Any increase is limited to an annual five (5%) percent inflation factor.
The first reading of this proposed ordinance was held on June 13, 2006; the second
reading and public hearing was held on June 27, 2006.
The current salary for Board members is $14,816. There is an additional annual
compensation for the Chairman of the Board at $1 ,800 and for the Vice-Chairman at
$1,200.
This ordinance increases salaries by 4%.
FISCAL IMPACT:
A 4% increase would cost $2,963.20 ($592.64 each). The new salary for each Board
member would be $15,408.64.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 27,2006
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT
TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND
SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for
the compensation of members of the Board of Supervisors and the procedure for
increasing their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $14,816 by Ordinance
062805-11 and further has established the additional annual compensation for the
chairman for the Board to be $1,800 and for the vice-chairman of the Board to be
$1 ,200; and
WHEREAS, this section provides that the maximum annual salaries therein
provided may be adjusted in any year by an inflation factor not to exceed five (50/0)
percent; and
WHEREAS, the first reading on this ordinance was held on June 13, 2006; the
second reading and public hearing was held on June 27, 2006.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of
Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of
40/0 pursuant to the provisions of Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual
salaries shall be $15,408.64 for members of the Board. In addition, the chairman of the
Board will receive an additional annual sum of $1,800 and the vice-chairman of the
Board will receive an additional sum of $1 ,200.
This ordinance shall take effect on July 1 , 2006.