Loading...
HomeMy WebLinkAbout8/8/2006 - Regular Roanoke County Board of Supervisors Agenda August 8,2006 NOTE: The Board of Supervisors will participate in a training session regarding the National Incident Management System (NIMS) from 1 :00 p.m. until 2:30 p.m. in the Training Room, 4th Floor of the Roanoke County Administration Center, prior to the regularly scheduled Board meeting Good afternoon and welcome to our meeting for August 8, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Wednesday at 7:00 p.m. and on Sunday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Father Rob Cole Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Certificate of recognition to Kelly Clark, Glenvar High School, for winning the state championship in the 1600 meter and 3200 meter events D. BRIEFINGS 1 E. NEW BUSINESS 1. Request from the Fire and Rescue Department to accept and appropriate a grant in the amount of $232,000 from the Virginia Office of Emergency Medical Services for the purchase of a squad vehicle for the Fort Lewis Station. (Richard E. Burch, Jr., Fire and Rescue Chief) F. FIRST READING OF ORDINANCES 1. First reading of an ordinance amending Section 5-29. "Same-Impoundment" of Article II. "Dogs, Cats and Other Animals" of Chapter 5. "Animals and Fowl" to increase the daily impoundment fee charged by Roanoke County from $8.75 to $10.00 per day per animal. (John M. Chambliss, Assistant County Administrator) 2. First reading of an ordinance amending Chapter 8.1 "Erosion and Sediment Control" of the Roanoke County Code to address steep slope development and other technical amendments. (Arnold Covey, Director of Community Development) 3. First reading of an ordinance authorizing conveyance of an easement to Appalachian Power Company on property owned by the Roanoke County Board of Supervisors, "Goode Park", to provide electric service for KTP, LLC, Vinton Magisterial District. (Pete Haislip, Director of Parks, Recreation and Tourism) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) 2. Economic Development Authority 3. Parks, Recreation, and Tourism Advisory Commission (Appointed by District) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - July 25, 2006 2 2. Confirmation of committee appointment 3. Resolution of appreciation to Richard Braford, Police Department, upon his retirement after twenty-six years of service 4. Request from the schools to accept and appropriate state awards and grants totaling $123,790 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Joseph P. McNamara 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Michael A. Wray O. WORK SESSIONS (Training room - 4th Floor) 1. Work session to report on site visits to multi-generational facilities in St. Louis and to discuss the status of the Parks, Recreation and Tourism Master Plan draft report. (Elmer C. Hodge, County Administrator; Pete Haislip, Director of Parks, Recreation and Tourism) 2. Work session to discuss the status of the Slate Hill development. (Elmer C. Hodge, County Administrator; Arnold Covey, Director of Community Development) 3. Work session to provide an update regarding Roanoke County's Stormwater Management Program. (Arnold Covey, Director of Community Development) 3 P. CLOSED MEETING Q. CERTIFICATION RESOLUTION R. ADJOURNMENT UNTIL WEDNESDAY, AUGUST 16, 2006, AT 5:00 P.M., FOR THE PURPOSE OF A JOINT MEETING WITH THE ROANOKE COUNTY SCHOOL BOARD, SCHOOL ADMINISTRATION CENTER, 5937 COVE ROAD, ROANOKE, VIRGINIA. 4 ACTION NO. ITEM NO. c: -, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2006 AGENDA ITEM: Certificate of recognition to Kelly Clark, Glenvar High School, for winning the state championship in the 1600 meter and 3200 meter events Elmer C. Hodge ~ /-iJez County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Kelly Clark, a 2006 graduate of Glenvar High School, won two state championships during the Virginia State Group A Track and Field Championship held June 3, 2006, at Radford University. Ms. Clark won the 1600 meter event with a time of 5:05.79 and the 3200 meter event with a time of 11 :17.20. Ms. Clark has concluded an outstanding high school career in track and cross country and will attend Virginia Tech this fall on a full four-year track scholarship. We have been pleased to recognize Ms. Clark for winning the following state championships in the four years that she attended Glenvar High School: > 1600 meter and 3200 meter events as a senior > 2-mile event as a junior > 5-kilometer cross country as a sophomore > 1600 meter as a freshman. In addition to Ms. Clark, the following individuals are expected to attend: Tom Hall, Assistant Superintendent of Personnel; Curtis Hicks, Principal at Glenvar High School; and Jamie Soltis, Track Coach. ~unt!' of l\oano~ CERTIFICATE OF RECOGNITION AWARDED TO Kelly Clark GLENV AR HIGH SCHOOL for winning the State Group A Championship in the 1600 Meter & 3200 Meter Events > Ms. Clark won the 1600 and 3200 meter events during the Virginia State Group A Track & Field Championship held June 3, 2006, at Radford University. > Ms. Clark won the 1600 meter event with a time of 5:05.79 and the 3200 meter event with a time of 11 :17.20. > Ms. Clark will start her college career this fall at Virginia Tech with a four-year scholarship for track and cross-country. > The Board of Supervisors congratulates Kelly Clark upon her many athletic achievements and wishes her success in her college career. Signed this 8th day of August 2006 '"\Yl'~ Q. W Michael A. Wray, Chairm~ /nu"kt 71.,. OBJ~ Michael W. Altizer 8. "/;a~ · ~ h B. "Butch" Church ~,~-D c:.. ~cw.... Richard C. Flora ACTION NO. ITEM NO. 'E -, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8,2006 AGENDA ITEM: Request from the Fire and Rescue Department to accept and appropriate a grant in the amount of $232,000 from the Virginia Office of Emergency Medical Services for the purchase of a squad vehicle for the Fort Lewis Station SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: Elmer C. Hodge, Jr. ~ }(.i4r' County Administrator COUNTY ADMINISTRATOR'S COMMENTS: We are pleased to accept the generous donation made by the estate of Marie Hott. It was her desire to donate to an organization that would assist the Fort Lewis Community, and she felt that contributing to the Fire and Rescue Department would be an excellent way to achieve this goal. We are also pleased to recognize a grant from the State of Virginia totaling $116,000 to be used toward the purchase of the vehicle for the Fort Lewis Station. I recommend approval of the appropriation request. SUMMARY OF INFORMATION: Roanoke County Fire and Rescue requests that the Board of Supervisors accept and appropriate the following grant and estate settlement for the purchase of a replacement vehicle for the Fort Lewis Station: The Virginia Office of Emergency Medical Services awarded the Fire and Rescue Department Grant #WVC03/06-06 totaling $232,000 which requires a 50% match. The new squad is to replace an existing vehicle serving Roanoke County at the Fort Lewis station. Fort Lewis Volunteer Fire Department, Roanoke County, and Roanoke County Fire and Rescue will share in the funding of the required match. FISCAL IMPACT: The estate of Marie Hott bequeathed funds in the amount of $52,542.36 to Roanoke County Fire and Rescue to benefit the Fort Lewis area. Roanoke County Fire and Rescue will use this amount as a portion of the match for the above grant. The Fort Lewis Volunteer Fire Department will supply partial funding totaling $49,337.46 also from the estate settlement of Marie Hott. The remaining $14,120.18 required match will come from both the Fort Lewis Volunteer Fire Department through the sale of Squad 9 and the Fire and Rescue Department operating budget. Additional funds received from this sale are to be appropriated to this account and will be matched by the Fire and Rescue Department operating budget for the vehicle purchase. ALTERNATIVES: The Department will not be able to purchase the new squad without the funds from the State (Grant # WVC03/06-06) and the funds from the estate settlement of Marie Hott. STAFF RECOMMENDATION: Staff recommends the acceptance of the grant from the Virginia Office of Emergency Medical Services in the amount of $232,000 and appropriation of the funds to account number 486634 in the grant fund as follows: State Grant................. ....................................................... .$116,000.00 Contributions (From Marie Hott Estate) ..................................52,542.36 Contributions (From Fort Lewis from Marie Hott Estate) ........49,337.46 Sale of Vehicle/F& R Budget............................................... 14.120.18 Total........................................................................ .$232,000.00 2 ... ACTION NO. ITEM NO. [.J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August8,2006 AGENDA ITEM: First reading of an ordinance amending Section 5-29. "Same- Impoundment" of Article II. "Dogs, Cats and Other Animals" of Chapter 5. "Animals and Fowl" to increase the daily impoundment fee charged by Roanoke County from $8.75 to $10.00 per day per animal SUBMITTED BY: Ray Lavinder Chief of Police APPROVED BY: Elmer C. Hodge C-II County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: When animal control officers are required to pick up and kennel a domestic animal, the animal owners are assessed a fee by the locality. The current fee structure for the localities utilizing the Roanoke Valley SPCA is shown in the chart below: Localit Boardin Fee PickU 1st 3r and f Roanoke Count 8.75 20.00 50.00 Roanoke Cit 10.00 25.00 50.00 Vinton 10.00 25.00 50.00 Botetourt 10.00 20.00 40.00 The Police Department requests to adjust the daily boarding fee from $8.75 to $10.00 and the first infraction pick up fee from $20.00 to $25.00. This fee increase will be used to cover the increase in fees paid to the Roanoke Valley SPCA who operates the animal shelter on behalf of Roanoke County and other Roanoke Valley governments. The attached ordinance prepared by the County Attorney would be held as a first reading today and held as a second reading for adoption on August 22, 2006. The fee increase would become effective upon the date of approval of the second reading of the ordinance. 1 " FISCAL IMPACT: The Police Department budgeted $198,000 to cover costs associated with its use of the SPCA. An increase in this year's contract costs to be paid to the SPCA indicates the end of year expenditures will be $212,000, a $14,000 shortfall. In an effort to offset this deficiency, the Police Department seeks a nominal increase in the boarding and pick up fees bringing those fees to the same level that most of the other municipalities assess to minimize our budget deficit. STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of the attached ordinance and schedule the second reading for August 22 to amend the fees charged for the pick up and boarding of animals. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 8,2006 ORDINANCE AMENDING SECTION 5-29. "SAME-IMPOUNDMENT" OF ARTICLE II. "DOGS, CATS AND OTHER ANIMALS" OF CHAPTER 5. "ANIMALS AND FOWL" TO INCREASE THE DAILY IMPOUNDMENT FEE CHARGED BY ROANOKE COUNTY FROM $8.75 TO $10.00 PER DAY PER ANIMAL WHEREAS, the Roanoke Valley Society for the Prevention of Cruelty to Animals, Inc. provides housing, care, disposal, and adoption services for animals for several local governments in the Roanoke Valley; and WHEREAS, operating costs for the RVSPCA are offset by charging the participating localities a per animal per diem fee to provide these services; and WHEREAS, the RVSPCA has increased its fee from $8.75 to $10.00 per day per animal causing a deficit in the amount budgeted by the Police Department to cover costs associated with its use of the RVSPCA facilities; and WHEREAS, the first reading of this ordinance was held on August 8, 2006, and the second reading and public hearing was held on August 22, 2006. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 5-29. Same-Impoundment be, and hereby is, amended to provide for an increase in the per diem fee charged for each animal housed at the RVSPCA from $8.75 to $10.00 as set out below: Article II. Dogs, Cats and Other Animals. Sec. 5-29. Same--Impoundment. (a) It shall be the duty of the community service officer or other officer to cause any dog found running at large in violation of section 5-28 or any dog or cat creating an 1 animal nuisance in the presence of the officer as defined by section 5-21 to be caught and confined in the county animal shelter. Every reasonable effort shall be made on the part of the community service officer or other officer to determine the ownership of an animal so confined if the animal has an identifying collar, tag, license or tattooed identification or electronic implant and to notify the owner of its whereabouts. Such officer shall make a reasonable effort within forty-eight (48) hours of the animal's confinement to notify any owner who may be readily identified of such confinement. (b) A dog or cat or other domestic animal confined under this section or other lawful authority may be claimed by the rightful owner after displaying proof of ownership, a current dog or cat license and proof of current rabies inoculation of the animal. No dog or cat shall be released to any person claiming ownership, unless such license and proof have been displayed. (c) An owner claiming his animal pursuant to subsection (b) above shall be required to pay the actual expense incurred by the county in keeping the animal confined. Such payment shall be made to the custodial officer at the time of the release of the animal. It shall be the duty of the custodial officer to furnish the owner with a written receipt for such payment, in a form and manner approved by the board of supervisors. Such officer shall keep a carbon copy of all such receipts in a bound book, which shall be turned over to the county treasurer when the book is filled and shall be subject to audit by representatives of the board of supervisors whenever requested. In the event any domestic animal confined at county expense is sold, an amount equal to the actual expense incurred by the county in keeping the animal confined shall be deducted from the sale proceeds as funds payable pursuant to this subsection. Any funds collected pursuant to this subsection shall be remitted to the police department's animal impoundment account. No payment made under this subsection shall relieve the owner from prosecution for violating section 5-28. (d) Any animal confined pursuant to this section shall be kept for a period of not less than five (5) days, commencing on the day immediately following the day such animal is initially confined, unless sooner claimed by its rightful owner or such owner has surrendered all property rights in such animal, before it may be disposed of. Any animal whose identity may be readily identified shall be kept for an additional period of five (5) days or a total of ten (10) days, before it may be disposed of or delivered to an individual for adoption and payment of all required fees. (e) A pickup fee of twenty dollars ($20.00) for the first offense, thirty-five dollars ($35.00) for the second offense, and fifty dollars ($50.00) for the third offense shall be imposed in addition to the normal board fee of ten dollars ($10.00) eight and threo qU3rters dollars ($8.75) per day when any dog or cat or domestic animal is claimed by its owner or custodian. All such fees shall constitute a civil debt owning to the county and may be enforced against such owner or custodian by civil warrant, suit or action at law or other legal proceeding. 2 (f) Feral dogs or cats not bearing identification which exhibits behavior that poses a risk of physical injury to any person confining the animal will be confined for a period of not less than three (3) day before being euthanized in accordance with Section 3.1- 796.96 of the Code of Virginia, 1950, as amended. 2. That this ordinance shall be in full force and effect from and after its passage. 3 ACTION NO. ITEM NO. r -Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2006 AGENDA ITEM: First reading of an ordinance amending Chapter 8.1 "Erosion and Sediment Control" of the Roanoke County Code to address steep slope development and other technical amendments SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge CV'~ He.O~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: This is the first reading of an ordinance to amend Chapter 8.1 "Erosion and Sediment Control" of the Roanoke County Code to address steep slope development and other technical amendments. The Roanoke County Planning Commission and Community Development staff have prepared amendments to the sections of the County Code that regulate erosion and sediment control. These amendments establish slope angle and height thresholds for constructed slopes. Any proposed slopes steeper or higher than the thresholds would require additional geotechnical engineering investigation, design criteria, and reporting. Community Development staff researched slope development ordinances from across the United States and interviewed experts in the fields of geology, civil engineering, geotechnical engineering and urban planning. To develop the proposed amendments, staff conducted six work sessions with the Planning Commission and worked with a committee of experts in the fields of construction, grading contracting, civil engineering and design, geotechnical engineering, as well as County engineering and planning staff. i The Planning Commission passed a resolution in support of these amendments at their regular meeting on Monday, July 10, 2006. A copy of the resolution is attached for your review. The Board of Supervisors reviewed the proposed amendments in work session on July 25, 2006. During the work session, the Board of Supervisors also reviewed additional amendments that are required by the Virginia Department of Conservation and Recreation (DCR) as part of the County's recent erosion and sediment control program review. At the conclusion of the work session, the Board requested staff to prepare an ordinance for adoption at the August 22,2006 public hearing. The ordinance is attached for your review. The amendments to the erosion and sediment control code include: . Limiting the angle of constructed slopes to 2:1 (horizontal:vertical) unless a geotechnical engineering report is provided for the proposed slopes. . Limiting the height of constructed slopes to 25 vertical feet, unless a geotechnical report is provided for the proposed slopes. Constructed slopes with an angle of less than or equal to 3:1 (horizontal:vertical) would be allowed to exceed 25 vertical feet without a geotechnical report being required. . Requiring "as-built" plans for any constructed slopes that required geotechnical evaluation. . Requiring soil compaction information on site development plans, and compaction test results submitted in development files. . Requiring individual lot grading plans for all new subdivisions. . Defining "Geotechnical Report" and "Steep Slope" . Various amendments as required by the Virginia Department of Conservation and Recreation (OCR) as part of the County's recent Erosion and Sediment Control program review. FISCAL IMPACT: None ALTERNATIVES: 1. Proceed with the County Code amendments and schedule the second reading of this ordinance for August 22, 2006. 2. Do not proceed with County Code amendments. 2 STAFF RECOMMENDATION: Staff recommends that the Board approve the first reading of the ordinance and set the second reading for August 22, 2006. 3 A REGULAR MEETING OF THE ROANOKE COUNTY PLANNING COMMISSION, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MONDAY, JULY 10, 2006 A RESOLUTION OF THE ROANOKE COUNTY PLANNING COMMISSION SUPPORTING AMENDMENTS TO CHAPTER 8.1 OF THE ROANOKE COUNTY CODE, EROSION AND SEDIMENT CONTROL WHEREAS, in 2005 the Roanoke County Board of Supervisors adopted revisions to the Roanoke County Community Plan which suggest developing guidelines and regulations for steep slope development, and WHEREAS, the Roanoke County Planning Commission included in their 2005 work program of Community Plan implementation projects a steep slope ordinance, and WHEREAS, Roanoke County Community Development staff researched slope development ordinances from across the United States and interviewed experts in the fields of geology, civil engineering, geotechnical engineering and urban planning, and WHEREAS, Staff worked with a committee of experts in the fields of construction, grading contracting, civil engineering and design, geotechnical engineering, as well as planners and engineers from County staff to review the issues and concepts of slope development, and generate discussion and ideas about possible Roanoke County code amendments, and WHEREAS, Staff presented these issues and concepts of slope development, and presented draft ordinance amendments to the Roanoke County Planning Commission in work sessions in September 2005, and February, March, April, May and June of2006, and WHEREAS, The Roanoke County Planning Commission has reviewed the research, project methodology and proposed amendments to the Roanoke County Code, and BE IT THEREFORE RESOLVED, that the Roanoke County Planning Commission recommends the attached amendments to Chapter 8.1 of the Roanoke County Code, Erosion and Sediment Control to the Roanoke County Board of Supervisors for their review and approval. A COpy TESTE: ~~~ G. Steve Azar, C . an Roanoke County Planning Commission ~~ J1-scheid, Secretary Roanoke County Planning Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 8, 2006 ORDINANCE AMENDING CHAPTER 8.1 "EROSION AND SEDIMENT CONTROL" OF THE ROANOKE COUNTY CODE TO ADDRESS STEEP SLOPE DEVELOPMENT AND OTHER TECHNICAL AMENDMENTS WHEREAS, in 2005 the Roanoke County Board of Supervisors adopted revisions to the Roanoke County Community Plan which suggest developing guidelines and regulations for steep slope development; and WHEREAS, Roanoke County Community Development staff researched slope development ordinances from across the United States and interviewed experts in the fields of geology, civil engineering, geotechnical engineering and urban planning; and WHEREAS, on July 10, 2006, the Roanoke County Planning Commission adopted a resolution recommending that the Board of Supervisors adopt these amendments to Chapter 8.1 of the Roanoke County Code; and WHEREAS, on July 25, 2006, the Roanoke County Planning Commission and Board of Supervisors met in work session with County staff to review the proposed amendments; and WHEREAS, the first reading of this ordinance was held on August 8, 2006, and the second reading was held on August 22,2006. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County as follows: 1. That Chapter 8.1 "Erosion and Sediment Control" be amended to read and provide as follows: 1 [NOTE: Slope Amendments: Yellow Hilghlight DCR Required Amendments: Strikethrough and Chapter 8.1 EROSION AND SEDIMENT CONTROL AND STEEP SLOPE DEVELOPMENT Sec. 8.1-1. Title, purpose and authority. This chapter shall be known as the "Erosion and Sediment Control and Steep Slope Development Ordinance of the County of Roanoke, Virginia." The purpose of this chapter is to conserve the land, water, air and other natural resources of the county by establishing requirements for the control of erosion and sedimentation, and by establishingi requirements, fo,!!' devel~opment of s,teep slopes, and by establishing procedures whereby these requirements shall be administered and enforced. * * * * Sec. 8.1-3. Definitions. As used in this chapter, unless the context requires a different meaning: Agreement in lieu of a plan means a contract between the plan-approving authority and the owner which specifies conservation measures which must be implemented in all construction disturbing between two thousand five hundred (2,500) square feet and five thousand (5,000) square feet and/or two hundred fifty (250) to five hundred (500) cubic yards; this contract may be executed by the plan-approving authority in lieu of a formal site plan. Applicant means any person submitting an erosion and sediment control plan for approval or requesting the issuance of a permit, when required, authorizing land- disturbing activities to commence. Board means the state soil and water conservation board. Certified inspector means an employee or agent of a program authority who holds a certificate of competence from the board in the area of project inspection. Certified plan reviewer means an employee or agent of a program authority who: (1) Holds a certificate of competence from the board in the area of plan review; 2 (2) Is licensed as a professional engineer, architect, certified landscape architect or land surveyor pursuant to article 1 (Code of Virginia, S 54.1- 400 et seq.) of chapter 4 of title 54.1. Certified program administrator means an employee or agent of a program authority who holds a certificate of competence from the board in the area of program administration. Clearing means any activity which removes the vegetative ground cover including, but not limited to, root mat removal or top soil removal. Conservation plan, erosion and sediment control plan or plan means a document containing material for the conservation of soil and water resources of a unit or group of units of land. It may include appropriate maps, an appropriate soil and water plan inventory, and management information with needed interpretations and a record of decisions contributing to conservation treatment. The plan shall contain all major conservation decisions to assure that the entire unit or units of land will be so treated to achieve the conservation objectives. County means the County of Roanoke. Denuded means a term applied to land that has been physically disturbed and no longer supports vegetative cover. Department means the department of conservation and recreation. Development means a tract of land developed or to be developed as a single unit under single ownership or unified control which is to be used for any business or industrial purpose or is to contain three (3) or more residential dwelling units. Director means the director of community development or his assignee. District or soil and water conservation district refers to the Blue Ridge Soil and Water Conservation District. Dormant refers to denuded land that is not actively being brought to a desired grade or condition. Erosion impact area means an area of land not associated with current land disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This definition shall not apply to any lot or parcel of land of ten thousand (10,000) square feet or less used for residential purposes. Excavating means any digging, scooping or other methods of removing earth materials. 3 Filling means any depositing or stockpiling of earth materials. Geotechnical Report means a report provided at the applicant's expense, pr,epared and by a Professional! Engineer, that communicates site conditions, and recommends desigln and construction methods., (1) The Geotechnical Report shaU include any or a.1I of the following basic information, as determined by the Professional Engineer: a) Summary of all subsurface exploration data, i!ndudingl subsurface soil profile" exploration logs, I!aboratory or in situ test resulls, and ground water i!nformation; b) Interpretation and anallysis of the subsurfa.ce data; c) Specific engineering recommendations for design; d) Discussion of conditions for solution of anticipated problems; and e) Recommended geotechn!ical special provisions. (2) For guidance in investigating site conditions and preparing geotechnical reports, the Professional Engineer may re~er to all appllicable sections of: "Checklist and Guidelines for Rev!lew of Geotechnical Reports and Preliminary Plans and Specifications", US Department of Tr,ansportation, Federall Highway Administration Publication No. FHWA ED-88-053, as amended. (3) The Geotechnical Report shall be submitted to the plan-approving authority and included in site development files prior to issuance of a land disturbing permit. Grading means any excavating or filling of earth material or any combination thereof, including the land in its excavated or filled conditions. Land-disturbing activity means any land change which may result in soil erosion from water or wind and the movement of sediments into state waters or onto lands in the commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the term shall not include: (1) Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; (2) Individual service connections; (3) Installation, maintenance, or repairs of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided such land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4 (4) Septic tank lines or drainage fields unless included in an overall plan for land-disturbing activity relating to construction of the building to be served by the septic tank system; (5) Surface or deep mining; (6) Exploration or drilling for oil and gas including the well site, roads, feeder lines, and off-site disposal areas; (7) Tilling, planting, or harvesting of agricultural, horticultural, or forest crops, or livestock feedlot operations; including engineering operations as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; however, this exception shall not apply to harvesting of forest crops unless the area on which harvesting occurs is reforested artificially or naturally in accordance with the provisions of chapter 11 (Code of Virginia ~ 10.1- 1100 et seq.) of this title or is converted to bona fide agricultural or improved pasture use as described in subsection B of Code of Virginia ~ 10.1-1163; (8) Repair or rebuilding of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of a railroad company; (9) Agricultural engineering operations including but not limited to the construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds not required to comply with the Dam Safety Act, article 2 (~ 10.1-604 et seq.) of chapter 6 of the Code of Virginia, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage, and land irrigation; (10) Disturbed land areas for all uses of less than two thousand five hundred (2,500) square feet and/or less than two hundred fifty (250) cubic yards in size; (11) Installation of fence and sign posts or telephone and electric poles and other kinds of posts or poles; (12) Emergency work to protect life, limb or property, and emergency repairs; provided that if the land- disturbing activity would have required an approved erosion and sediment control plan, if the activity were not an emergency, then the land area disturbed shall be shaped and stabilized in accordance with the requirements of the plan-approving authority. 5 Land disturbing permit means a permit issued by the county for the clearing, filling, excavating, grading, transporting of land or for any combination thereof or for any purpose set forth herein. Local erosion and sediment control program or program means an outline of the various methods employed by the county to regulate land-disturbing activities and thereby minimize erosion and sedimentation in compliance with the state program and may include such items as local ordinances, policies and guidelines, technical materials, inspection, enforcement, and evaluation. Owner means the owner or owners of the freehold of the premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. Permittee means the person to whom the permit authorizing land-disturbing activities is issued or the person who certifies that the approved erosion and sediment control plan will be followed. Person means any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, county, city, town or other political subdivision of the commonwealth, any interstate body, or any other legal entity. Plan-approving authority means the department of community development which is responsible for determining the adequacy of a conservation plan submitted for land-disturbing activities on a unit or units of lands and for approving plans. Post-development refers to conditions that may be reasonably expected or anticipated to exist after completion of the land development activity on a specific site or tract of land. Pre-development refers to conditions at the time the erosion and sediment control plan is submitted to the plan-approving authority. Where phased development or plan approval occurs (preliminary grading, roads and utilities, etc.), the existing conditions at the time the erosion and sediment control plan for the initial phase is submitted for approval shall establish pre-development conditions. Program authority means the county which has adopted a soil erosion and sediment control program approved by the board. Responsible land disturber means an individual from the project or development team, who will be in charge of and responsible for carrying out a land-disturbing activity covered by an approved plan or agreement in lieu of a plan, who: (1) Holds a responsible land disturber certificate of competence; 6 (2) Holds a current certificate of competence from the board in the areas of combined administration, program administration, inspection or plan review; (3) Holds a current contractor certificate of competence for erosion and sediment control; or (4) Is licensed in state as a professional engineer, architect, certified landscape architect or land surveyor pursuant to article 1 (S 54.1-400 et seq.) of chapter 4 of title 54.1. Single-family residence means a noncommercial dwelling that IS occupied exclusively by one family. Steep slope means a slope greater than 3:1, or 33.3%. Stabilized means an area that can be expected to withstand normal exposure to atmospheric conditions without incurring erosion damage. State waters means all waters on the surface and under the ground wholly or partially within or bordering the commonwealth or within its jurisdictions. Town means the incorporated Town of Vinton. Transporting means any moving of earth materials from one place to another place other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occurs. (Ord. No. 012704-9, S 2, 1-27-04) * * * * Sec. 8.1-6. Regulated land-disturbing activities; submission and approval of plans; contents of plans. (a) Except ::lS provided herein, no person sh::lll eng::lge in ::lny bnd disturbing :::lcti'lity until ho h:::lc submitted to the department of community development for the county one (1) of the following for tho l::lnd disturbing activity and it ha.s boon approvod by the pbn a.pproving authority. 7 (1) Where the land-disturbing activity results in between two thousand five hundred (2,500) square feet and five thousand (5,000) square feet and/or two hundred fifty (250) to five hundred (500) cubic yards of disturbed area, an "agreement in lieu of a plan" may be substituted for an erosion and sediment control plan if executed by the plan-approving authority. (2) Where the land-disturbing activity results in between five thousand (5,000) square feet and ten thousand (10,000) square feet and/or five hundred (500) to seven hundred fifty (750) cubic yards of disturbed area, either a plot plan prepared by a certified responsible land disturber or an engineered plan prepared by a professional engineer showing the erosion and sediment control measures must be submitted and executed by the plan-approving authority. A certified responsible land disturber must be named. (3) Where the land-disturbing activity results in ten thousand (10,000) square feet or more and/or seven hundred fifty (750) cubic yards or more of disturbed area, an erosion and sediment control plan must be submitted which has been prepared by a professional engineer. For disturbed areas of less than ten thousand (10,000) square feet, refer to the chart below to determine requirements for the site. Square Feet And/Or Cubic Yards Requirements <2,500 0 Exempt from E&S Plan; *building permit plot plan required 2,500--5,000 250--500 "Agreement in Lieu" of a plan; permit fee; *building permit plot plan required 5,000--10,000 500--750 Certified RLO, *building permit plot plan by a certified RLO or a P.E.; permit fee >10,000 >750 RLO, Erosion and sediment control plan prepared by a P.E.; agreement: surety; a *building permit plot plan, if required by the buildinq commissioner (b) *Refer to the Virginia Uniform Statewide Building Code for Building Permit Plot Plan Requirements. (c) If lots in a subdivision are sold to another owner, that person is responsible for obtaining a certified responsible land disturber and submitting a plot plan for each lot to obtain an erosion and sediment control permit. (d) The standards contained with the "Virginia Erosion and Sediment Control Regulations," and The Virginia Erosion and Sediment Control Handbook and those more stringent local stormwater management criteria which the Board of Supervisors of the County, may adopt by resolution and incorporate into the manual of regulations and 8 policies entitled "Design and Construction Standards Manual" are to be used by the applicant when making a submittal under the provisions of this chapter and in the preparation of an erosion and sediment control plan. In cases where one standard conflicts with another, the more stringent applies. The plan approving authority, in considering the adequacy of a submitted plan, shall be guided by the same standards, regulations and guidelines. (e) The plan approving authority shall grant written approval within 45 days of the receipt of the plan, if it is determined that the plan meets the requirements of the local control program, and if the person responsible for carrying out the plan certifies that he or she will properly perform the erosion and sediment control measures included in the plan and will conform to the provisions of this chapter. When the plan is determined to be inadequate, written notice of disapproval stating the specific reasons for disapproval shall be communicated to the applicant within forty-five (45) days. The notice shall specify the modifications, terms and conditions that will permit approval of the plan. If no action is taken by the plan-approving authority within the time specified above, the plan shall be deemed approved and the person authorized to proceed with the proposed activity. (f) Responsible land disturber requirement. As a prerequisite to engaging in the land-disturbing activities shown on the approved plan, the person responsible for carrying out the plan shall provide the name of an individual holding a certificate of competence, to the program authority, as provided by section 10.1-561, of the Virginia Erosion and Sediment Control Law, who will be in charge of and responsible for carrying out the land-disturbing activity (the responsible land disturber). Failure to provide the name of an individual holding a certificate of competence prior to engaging in land-disturbing activities may result in revocation of the approval of the plan and the person responsible for carrying out the plan shall be subject to the penalties provided in this chapter. However, the plan-approving authority may waive the certificate of competence for an "Agreement in Lieu of a Plan" for construction of a single-family residence meeting the requirements in 8.1-3(t)(10) of this chapter. If a violation occurs during the land- disturbing activity, then the person responsible for carrying out the "Agreement in Lieu of a Plan" shall correct the violation and provide the name of an individual holding a certificate of competence, as provided by section 10.1-561 of the Virginia Erosion and Sediment Control Law. Failure to provide the name of an individual holding a certificate of competence shall be a violation of this chapter and may result in penalties provided in this chapter. (g) An approved plan may be changed by the plan approving authority when: 9 (1) The inspection reveals that the plan is inadequate to satisfy applicable regulations; or (2) The person responsible for carrying out the plan finds that because of changed circumstances or for other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this chapter, are agreed to by the plan approving authority and the person responsible for carrying out the plan. (h) In order to prevent further erosion, the county may require approval of a conservation plan for any land identified in the local program as an erosion impact area. (i) When land-disturbing activity will be required of a contractor performing construction work pursuant to a construction contract, the preparation, submission, and approval of an erosion control plan shall be the responsibility of the owner. U) 'Nhenever electric :md telephono utility companies or railroad companies undertake any of tho activities included in subdivisions (1) and (2) of this subsoction, they shall be considored oxompt from the provisions of this chaptor. 1::llectric, (1) Construction, installation or maintenance of electric transmission, natural gas and telephone utility lines, and pipelines; and (2) Construction of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of the railroad company. The board shall have 60 days in which to approvo tho specifications. If not action is taken by the board within 60 days, the cpecifications shall be deemed approved. Indi'/idual approval of cepaF::l.te projects '1:ithin subdivisions (1) and (2) of this subsection is not necessary when approved specifications are followed. Projectc not included in cubdi':isionc (1) and (2) of this subsection shall comply with tho roquiremonts of the appropriate local erosion and sediment control program. Tho board shall have the authority to onforce approved spocificationc. I 1 10 (k) State agency projects are exempt from the provisions of this chapter, pursuant to Code of Virginia, ~ 10.1-564. (I) If the grade of a site is more than thirty-three and one-third (33.3) percent, refer to the International Building Code for steep slope development requirements. (Ord. No. 012704-9, ~ 2, 1-27-04) (m) Cut or fill shall not be greater than 2:1 (horizontal:vertical), unless ag:eotedmical report is provided for the proposed slopes. (n) Cut or fill shalel not be greater than 25 vertical fe:et in height, unless a report is provided for the proposed slopes.. Cut slopes or fill slopes than or equal to 3:1 (horizontal:vertical) may exceed 25 vertical feet in height and shalll not require a geotechnical report. (0) For any cut or fill slopes 'greater than or equal to 2:1 (horizQntal:vertical) and greater than or e!qua.1 to 25 vertical feet in height, as,.built plans showing that the finished 'geometry is ilh substantial conformity with the design shall be provided to the plan-approving authority. (p) Fill materials, compaction methods and density speclficatiions shalll be indicated on the site development plans. Fill areas intended to support structures shall also be indicated on the sit,e develi.opment plans. Compaction test results (per VDOT standards) shall be submitted to the plan approving authoriity. (q) Development plans for alii new subdivisiions shaU show proposed lot grades to ensure positive drainage.. Sec. 8.1-8. Monitoring, reports, and inspections. (a) The County may require the person responsible for carrying out the plan and/or the responsible land disturber to monitor and maintain the land-disturbing activity. The responsible land disturber will maintain records of these inspections and maintenance, to ensure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sedimentation. 11 responsible land disturber by registered or certified mail to the address specified in the permit application or in the plan certification, or by delivery at the site of the land- disturbing activities to the agent or employee supervising such activities. The notice shall specify the measures needed to comply with the plan and shall specify the time within which such measures shall be completed. Upon failure to comply within the specified time, the permit may be revoked and the permittee shall be deemed to be in violation of this chapter and, upon conviction, shall be subject to the penalties provided by this chapter. (c) Upon determination of a violation of this chapter, the Director of Community Development or his assignee may, in conjunction with or subsequent to a notice to comply as specified in this chapter, issue an order requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. If land-disturbing activities have commenced without an approved plan or proper permits, the director of community development or his assignee may, in conjunction with or subsequent to a notice to comply as specified in this chapter, issue an order requiring that all of the land-disturbing and/or construction activities be stopped until an approved plan or any required permits are obtained. Failure to comply will result in civil penalties as outlined in section 8.1-9 of this chapter. Where the alleged noncompliance is causing or IS In imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the commonwealth, or where the land-disturbing activities have commenced without an approved plan or any required permits, such an order may be issued without regard to whether the permittee has been issued a notice to comply as specified in this chapter. Otherwise, such an order may be issued only after the permittee has failed to comply with such a notice to comply. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven (7) days from the date of service pending application by the enforcing authority or permit holder for appropriate relief to the Circuit Court. If the alleged violator has not obtained an approved plan or any required permits within seven (7) days from the date of service of the order, the Director of Community Development or his assignee may issue an order to the owner requiring that all construction and other work on the site, other than corrective measures, be stopped until an approved plan and any required permits have been obtained. Such an order shall be served upon the owner by registered or certified mail to the address specified in the permit application or the land records of the County. The owner may appeal the issuance of an order to the Circuit Court of the County. Any person violating or failing, neglecting or refusing to obey an order issued by the director of community development or his assignee may be compelled in a proceeding instituted in the circuit court of the county to obey same and to comply therewith by injunction, 12 mandamus or other appropriate remedy. Upon completion and approval of corrective action or obtaining an approved plan or any required permits, the order shall immediately be lifted. Nothing in this section shall prevent the director of community development or his assignee from taking any other action authorized by this chapter. * * * * 2. That this ordinance shall be in full force and effect from and after November 1, 2006, and that this effective date shall apply to development plans which have been accepted for review by the Community Development Department prior to November 1, 2006; provided said plans in the review process receive final approval by the County within sixty (60) days of November 1, 2006. 13 ACTION NO. ITEM NO. F --3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2006 AGENDA ITEM: First reading of an ordinance authorizing conveyance of an easement to Appalachian Power Company on property owned by the Roanoke County Board of Supervisors, "Goode Park", to provide electric service for KTP, LLC, Vinton Magisterial District SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism APPROVED BY: Elmer C. Hodge (II County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: KTP, LLC, via Appalachian Power Company, is requesting that the Board of Supervisors convey the following easement for the purpose of extending electrical service across property owned by the County at Goode Park to the previously approved mini-storage facility currently under construction by KTP,LLC: A new 10' wide electric easement containing 200 sq. ft. across property owned by the County at Goode Park and designated as Tax Map No. 061.01.01.03 Staff has met on site and has approved the easement location as identified on the attached plat. In addition, Appalachian Power Company and KTP, LLC, have reviewed this proposal and have indicated that they will accept this conveyance for purposes of this development. Staff, utilizing the Roanoke County standard formula of 40% of assessed value of the easement requested (200 sq. ft.), has determined the fair market value of this easement is $60.00. FISCAL IMPACT: The fair market value of this easement is $60.00. These funds will be placed in the Parks and Recreation capital maintenance fund to be used for improvements at Goode Park. ALTERNATIVES: 1. Authorize the conveyance of an easement to KTP, LLC for the purpose of the extension of electrical service across property owned by the County at Goode Park and appropriate fair market value payment of $60.00 to the Parks and Recreation capital maintenance fund. 2. Do not authorize the conveyance of the easement. STAFF RECOMMENDATION: Staff recommends Alternative 1, authorize the conveyance of an easement to KTP, LLC for the purpose of the extension of electrical service across property owned by the County at Goode Park and appropriate fair market value payment of $60.00 to the Parks and Recreation capital maintenance fund. 2 f=-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 8, 2006 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS, "GOODE PARK" (TAX MAP NO. 61.01-1-3) TO PROVIDE ELECTRIC SERVICE FOR KTP, LLC, VINTON MAGISTERIAL DISTRICT WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of a parcel of land containing 15.69 acres off Goode Park Road in the Town of Vinton designated on the Roanoke County Land Records as Tax Map No. 61.01-1-3 and known as "Goode Park"; and WHEREAS, KTP, LLC, a mini storage facility, has requested the conveyance of an easement across this property to provide for the extension of electrical service to their property which is adjacent Goode Park; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including easements, shall be accomplished by ordinance; the first reading of this ordinance was held on August 8, 2006; and the second reading was held on August 22, 2006. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the extension of electric service to the mini storage facility of KTP, LLC. . ". 2. That conveyance to Appalachian Power Company of the easement shown and described as "Proposed New Pole and Proposed 10' Easement" on a plat entitled "Proposed Right of Way on the Property of the Board of Supervisors of Roanoke County" prepared by Appalachian Power Company, dated 5/15/06, a copy of which is attached hereto as Exhibit A, is hereby authorized and approved. 3. That the County Administrator, or any assistant county administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. 2 .. <( +' :.c :c x w (/.l ~ 0 D 0 (/.l>-g -> I- c::5 ZO L.....~:::lM DWDo 0.. U . :::l - >-(/.lW~ I- _ ~,~~ WL.L.D_ DZ~ 0.. <[0 D~ ~~D . o..<[~~ DL.....- ll:lDX <[ W l- I I- Z~ 4- t;i .J ()... 6 ~ ...... "7 o 4- t.J ~ ~ <[ 0.. W ~ D D LJ u.. _ Du~ >-....Jo 1-....J1fi 0:: '--:: Wfl..- fl..1-\D D~O 0:: . fl.. ~ x <[ I- en ~>: 0::: (l) ~~u.g~~~ ~ i>O>Zil;z ;: su.>-O::::::l ~ ~Ol-Wo .. ~ ~ ~ ffi ~ () ~ ~ _I \l:! ~(9o.enW ~ ~ ~ 0:: ~ u. 5 _I ~ 100.0z i ~ wW~<5::1l: ~ ~~<5O:::;,-!u !:l: o.z u. i~o~oi~ ~ a. I ~ ~ I- <(~ -0) ~\D t:lLt) D::"l -0 >0 "lX) >-,..... ~t0 =>z 000 U-O 1-0 WULt) ~w\D 0V'l\D ~~ci ~~.....: ACTION NO. H-' --3 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2006 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge {If County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) The following one-year terms will expire on August 31,2006: King Harvey, Catawba District; James T. Anderson, Cave Spring District; Jason B. Perdue, Hollins District; Erica Kuelz, Vinton District; and Brian Garber, Windsor Hills District. At the Board meeting on July 25, 2006, Supervisor McNamara requested that Mr. Garber be contacted to determine if he was willing to serve an additional term. Mr. Garber advised that he would like to serve another term and confirmation of his appointment has been placed on the consent agenda. 2. Economic Development Authority The four-year terms of Craig W. Sharp and Allan Robinson, Jr. will expire September 26,2006. 3. Parks, Recreation, and Tourism Advisory Commission (Appointed by District) Mr. Terry Harrington, Hollins Magisterial District, resigned from the Commission on May 18,2006. This three-year term will expire on June 30, 2007. I '-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 8, 2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for August 8, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - July 25, 2006 2. Confirmation of committee appointment 3. Resolution of appreciation to Richard Braford, Police Department, upon his retirement after twenty-six years of service 4. Request from the schools to accept and appropriate state awards and grants totaling $123,790 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ACTION NO. ITEM NO. T-Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August8,2006 AGENDA ITEM: Confirmation of committee appointment SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge [If County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) The one-year term of Brian Garber, Windsor Hills Magisterial District, will expire on August 31, 2006. At the Board meeting on July 25, 2006, Supervisor McNamara requested that Mr. Garber be contacted to determine if he was willing to serve an additional term. Mr. Garber advised that he would like to serve another term and confirmation of his appointment has been placed on the consent agenda. ACTION NO. L:3 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August8,2006 AGENDA ITEM: Resolution of appreciation to Richard Braford, Police Department, upon his retirement after twenty-six years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge E() County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Sergeant Braford retired on August 1, 2006, after twenty-six years of service in the Police Department. He has advised that he is unable to attend a Board meeting and requested that his resolution be mailed. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Braford with the appreciation of the Board members for his many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 8, 2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO RICHARD BRAFORD, POLICE DEPARTMENT, UPON HIS RETIREMENT AFTER TWENTY-SIX YEARS OF SERVICE WHEREAS, Richard Braford was first employed by Roanoke County on August 6, 1980, as a Deputy Sheriff in the Sheriff's Office; and WHEREAS, Sergeant Braford remained with the Police Department when the change was made to separate law enforcement functions from the Sheriff's Office in 1990; and WHEREAS, Sergeant Braford was a patrol officer during his entire career with Roanoke County and was promoted to Sergeant in 1992; and WHEREAS, Sergeant Braford retired from Roanoke County on August 1,2006, after twenty-six years of service; and WHEREAS, Sergeant Braford was a dedicated law enforcement officer who was loyal to the department and his subordinates and was well liked and respected by his officers; and WHEREAS, the public safety of Roanoke County citizens is assured by dedicated employees such as Sergeant Braford; and WHEREAS, Sergeant Braford, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to RICHARD BRAFORD for twenty-six years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. 2 ACTION NO. u ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2006 AGENDA ITEM: Request from the schools to accept and appropriate state awards and grants totaling $123,790 Elmer C. Hodge t f( County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~Jif~ SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board accept and appropriate the following funds: 1. William Byrd Middle and Glenvar Middle schools were recognized as Title I Distinguished Schools for 2004-2005. Clearbrook Elementary was recognized as a Title I Distinguished School for the 2005-2006 school year. Each school will be awarded $8,500 from the state to be utilized to support professional development. The school division will be awarded a total of $25,500 on a cost reimbursement basis for expenditures incurred by September 30,2007. 2. The Virginia Tobacco Settlement offers funds with the intent of reducing the use of tobacco and drugs by our youth. This is the fifth year that Roanoke County Schools has been awarded the grant. The grant pays one-half of the annual salaries of three full- time elementary student assistant program professionals and the school division pays the remainder. The grant for 2006-2007 is $69,318. The match by the school division is $34,084. 3. Special education students require various pieces of technology to facilitate mobility, communication and academics adapted to meet specific needs such as augmentative communication divisions, text to speech software, expanded keyboards, etc. School divisions were granted additional funding to increase, maintain, or improve the functional or academic capabilities of students with disabilities. Roanoke County will receive $28,972 for Assistive Technology. FISCAL IMPACT: 1. The Title I budget will be increased by $25,500. 2. The student assistance program budget will be increased by $69,318. 3. The special education budget will be increased by $28,972. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of funds in the amount of $123,790 as outlined above. N~I GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount % of General Amount Unaudited Balance at June 30, 2006 $13,261,742 8.07% 13,261,742 8.07% Balance at August 8, 2006 Note: On December 21,2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues 2006 - 2007 General Fund Revenue $164,315,790 8% of General Fund Revenues $13,145,263 9% of General Fund Revenues $14,788,421 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge c: j{ County Administrator Approved By 0'-2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited Balance at June 30, 2006 Amount $5,834,217.50 Balance at August 8, 2006 $5,834,217.50 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2006 $679,628.00 2006-07 Capital Improvements Program-New County Garage (500,000.00) Balance at August 8, 2006 $179,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge County Administrator m-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2006 Amount $ 23,297.00 From 2006-2007 Original Budget 100,000.00 July 11, 2006 Appropriation to hire County Gypsy Moth Program, Inc. to serve as the Gypsy Moth Coordinator ($10,000.00) July 11, 2006 Appropriation for Legislative Liaison ($18,000.00) Balance at August 8, 2006 $ 95,297.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge (/I County Administrator FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2006 FY 2006-2007 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2006-2007 Annual Capital Contribution County Schools Balance at August 8, 2006 2,000,000 (3,079,903) 811,000 600,000 600,000 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge C' f{ County Administrator (Y\-~ $ 5,941,772 (268,903) 1,200,000 $ 6,872,869 ACTION NO. ITEM NO. 0- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August8,2006 Work session to report on site visits to multi-generational facilities in St. Louis and to discuss the status of the Parks, Recreation and Tourism Master Plan draft report AGENDA ITEM: SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism Elmer C. Hodge Ell County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: The recent trip to St. Louis was very successful, and we appreciate the Town of Vinton's participation in these site visits. We visited a variety of facilities, some of which were stand alone facilities and others which were combination facilities with either a school or library. At the work session, staff will share with the Board photographs and reports regarding the various facilities. We would like to then allow discussion from the Board regarding the future direction for this type of project. SUMMARY OF INFORMATION: This time has been set aside to report on the tour of multi-generational facilities in St. Louis; to provide an update on the draft master plan report to be presented in work session on August 22, 2006; and for discussion on how to proceed with parks and recreation projects. On July 31 through August 2, site visits to five multi-generational centers located in the suburbs of St. Louis were conducted. Participants in the tours included Board of Supervisors Members Joe McNamara, Richard Flora, Mike Altizer, and Mike Wray; County Administrator Elmer Hodge; Parks, Recreation and Tourism staff representatives Pete Haislip and Marcus Ordonez; and Vinton Town Manager Kevin Boggess. The facilities visited included the following: River Chase, City of Fenton; The Lodge, City of Des Desperes; Clayton Recreation Center, City of Clayton; The Spirit Center, City of Fallon; and The Liberty Recreation Center and Library, Richmond Heights. The tour was lead by Leon Younger of PROS Consulting. These facilities were representative of different levels of multi-generational centers with varying degrees of state-of-the-art design and program components. Construction costs ranged from $9 million to $27 million with square footages from 64,000 to 100,000 plus square feet. These tours provided a great opportunity to view different types of facilities and to discuss with local municipal owner/operators the value these types of facilities have had on each individual community. On August 22, 2006, Leon Younger of PROS, Consulting will meet in work session with the Board to present the draft recommendations for the Parks, Recreation and Tourism Master Plan. This draft will focus on recommendations for recreation facilities, programs, and operations as well as key strategies for land needs and acquisitions. ACTION NO. ITEM NO. ()-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2006 AGENDA ITEM: Work session to discuss the status of the Slate Hill development SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge c tI County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is an opportunity for County staff, VDOT, and Integra Development to discuss the development of Slate Hill with the Board of Supervisors. Staff will briefly review with the Board the County's development procedures as well as State and County ordinances associated with this development. Staff will then present an overview of the project and discuss outstanding issues to be addressed. Integra Development also plans to discuss with the Board their current and future plans for developing the property. ACTION NO. ITEM NO. o-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 8, 2006 Work session to provide an update regarding Roanoke County's Stormwater Management Program AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge t (J County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff will present an overview of the Stormwater Management Program. The work session will consist of the following: . Overview of Stormwater Management Program . Floodplain Management . Environmental ComplianceNPDES Permit . Review project list STAFF RECOMMENDATION: Staff recommends that the new priority list of drainage projects be adopted at the Roanoke County Board of Supervisors meeting on August 22,2006. Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 8,2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.