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Home My WebLink About9/12/2006 - Regular Roanoke County Board of Supervisors Agenda September 12, 2006 Good afternoon and welcome to our meeting for September 12, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Rev. Quintin White St. John's AME Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS D. BRIEFINGS E. NEW BUSINESS F. FIRST READING OF ORDINANCES 1. First reading of an ordinance to vacate, quit-claim and release a 15' width drainage easement and a variable width waterline easement dedicated in Plat Book 28, Page 128, and to accept dedication of a new 15' width drainage easement and new variable width waterline easement over property currently owned by R. Fralin Development Corporation located in the Hanging Rock Terrace Subdivision, Catawba Magisterial District. (Tarek Moneir, Deputy Director of Development Services) 1 2. First reading of an ordinance authorizing the acquisition of certain real estate from Len Deshano and Dorothy Deshano consisting of approximately 8 acres for future County use, Hollins Magisterial District. (Anne Marie Green, Director of General Services) G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Capital Improvement Program (CIP) Review Committee (Appointed by District) 3. Economic Development Authority 4. Grievance Panel I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - August 16 and August 22,2006 2. Confirmation of committee appointment 3. Resolution of appreciation to Bobby R. Richardson, Sheriff's Office, upon his retirement after twenty-three years of service 4. Request from the schools to accept and appropriate reimbursements in the amount of $416 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS 2 M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve 5. Statement of the Treasurer's accountability per investment and portfolio policy as of August 31, 2006 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph B. "Butch" Church 2. Michael W. Altizer 3. Richard C. Flora 4. Joseph P. McNamara 5. Michael A. Wray O. WORK SESSIONS (Training room - 4th Floor) 1. Work session to discuss the new Southwest County Library. (Diane D. Hyatt, Chief Financial Officer; Diana Rosapepe, Director of Libraries) P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes; and Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 3 ACTION NO. ITEM NO. \= -I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2006 AGENDA ITEM: First reading of an ordinance to vacate, quit-claim and release a 15' width drainage easement and a variable width waterline easement dedicated in Plat Book 28, Page 128, and to accept dedication of a new 15' width drainage easement and new variable width waterline easement over property currently owned by R. Fralin Development Corporation located in Hanging Rock Terrace subdivision, Catawba Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge ~ J-f.ec00- County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~..~~ SUMMARY OF INFORMATION: The petitioner, R. Fralin Development Corporation, is the current owner of the subject properties located in Hanging Rock Terrace subdivision in the Catawba Magisterial District. They request that the Board of Supervisors vacate, quit-claim and release a fifteen foot (15') width drainage easement and a variable width waterline easement and to accept the dedication of a new fifteen foot (15') width drainage easement and variable width waterline easement, as shown on Exhibits A-2 and B-2. The existing fifteen foot (15') width drainage easement and existing variable width waterline easement were originally dedicated to the public by recorded subdivision plat, recorded in Plat Book 28, Page 128, as shown on Exhibits A-1 and B-1. The new fifteen foot (15') width drainage easement will cross the property of R. Fralin Development Corporation located on Connors Run, as identified by Tax Map Number 035.04-07-15.00-0000. The new variable width waterline easement would cross the same parcel and an abutting parcel owned by R. Fralin Development Corporation located on Connors Run, identified by Tax Map Numbers 035.00-01-27.01- 0000 and 035.04-07-15.00-0000. The Department of Environmental Quality and the Army Corps of Engineers has required the petitioner to re-align the roadway of this new development to ensure protection of an adjacent creek. In turn, this re-alignment of the roadway requires the re-alignment of the public utilities. Therefore, the petitioner requests that the existing fifteen foot (15') width drainage easement and variable width waterline easement be vacated and a new fifteen foot (15') width drainage easement and variable width waterline easement be dedicated in order to re-align the new roadway per state agency requirements. County staff has reviewed and approved the amendments to the stormwater drainage piping and structures and has determined that the petitioner's request will not have an adverse impact on the drainage in that location. Additionally, the Western Virginia Water Authority has reviewed and approved the amendment to the waterline system and has determined that the petitioner's request will not have an adverse impact on the water system in that location. FISCAL IMPACT: R. Fralin Development Corporation will be responsible for all costs associated with the vacation and dedication of the fifteen foot (15') width drainage easement and variable width waterline easement and the recordation of the ordinance. ALTERNATIVES: 1. Approve the first reading of the proposed ordinance to vacate the drainage and waterline easement shown on the attached plat and accept the new fifteen foot (15') width drainage easement and variable width waterline easement as shown on the plat. 2. Decline to approve the vacation of the drainage and waterline easement and to accept the new fifteen foot (15') width drainage easement and variable width waterline easement as shown on the plat. STAFF RECOMMENDATION: Staff recommends Alternative 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2006 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A FIFTEEN FOOT WIDTH DRAINAGE EASEMENT AND A VARIABLE WIDTH WATERLINE EASEMENT DEDICATED IN PLAT BOOK 28, PAGE 128, AND TO ACCEPT DEDICATION OF A NEW FIFTEEN FOOT WIDTH DRAINAGE EASEMENT AND NEW VARIABLE WIDTH WATERLINE EASEMENT OVER PROPERTY CURRENTLY OWNED BY R. FRALIN DEVELOPMENT CORPORATION (TAX MAP NUMBERS 035.00-00-01- 27.01 AND 35.04-07-15.00), LOCATED IN THE HANGING ROCK TERRANCE SUBDIVISION IN THE CATAWBA MAGISTERIAL DISTRICT WHEREAS, by an approved subdivision plat recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 28, page 128, R. Fralin Development Corporation, as owner of the property designated on the Roanoke County Land Records as Tax Map No. 35.04-07-15.00, conveyed to the Board of Supervisors of Roanoke County, Virginia, a fifteen (15') foot width drainage easement and a variable width waterline easement as depicted on Exhibits "A-1" & "A-2", "EASEMENT VACATION SKETCH FOR R. FRALIN DEVELOPMENT CORPORATION SHOWING THE VACATION OF PUBLIC WATER LINE EASEMENTS AND A 15' PUBLIC DRAINAGE EASEMENT ON "REVISED STORMWATER MANAGEMENT AREA" HANGING ROCK TERRACE, SECTION 2, PLAT BOOK 30, PAGE 120, CATAWBA MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA", prepared by Balzer and Associates, dated August 30, 2006. WHEREAS, R. Fralin Development Corporation is the current owner of Section 1 and Section 2, Hanging Rock Terrace Subdivision, and the subject property is located adjacent to Conners Run I a dedicated public right-of-way in the Catawba Magisterial District, and is now designated upon the Roanoke County Land Records as Tax Map Nos. 35.04-07-15 and 35.00-01-27; and, WHEREAS, the Petitioner, R. Fralin Development Corporation, as the current owner of these properties, has requested that the Board of Supervisors vacate, quit- claim and release the above-described existing fifteen (15') foot width drainage easement and variable width waterline easement and accept the dedication of a new fifteen (15') foot width drainage easement and variable width waterline easement (as shown on Exhibits A-1, A-2, B-1 and B-2 attached hereto); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on September 12, 2006, and a second reading and public hearing were held on September 26, 2006. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portions of public drainage easement and waterline easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses. 3. That subject to the following conditions, the vacation, quit-claim and release of an existing fifteen (15') foot width drainage easement and variable width waterline easement across property of R. Fralin Development Corporation in Section 1 2 and Section 2, Hanging Rock Terrace subdivision, located adjacent to Conners Run right-of-way in the Catawba Magisterial District of the County of Roanoke, designated as "EXISTING 15' PUBLIC D.E. AS SHOWN ON 'HANGING ROCK TERRACE' SECTION 1, P.B. 28, PG.128 TO BE VACATED and EXISTING 13.5 PUBLIC W.L.E. & PORTION OF 20' PUBLIC W.L.E. AS SHOWN ON 'HANGING ROCK TERRACE' SECTION 1, P.B. 28, PG. 128, TO BE VACATED" on Exhibits A-1 & A-2 attached hereto, is hereby authorized and approved. 4. That, subject to the following conditions, the acceptance of a new fifteen (15') foot drainage easement and variable width water line easement across property of R. Fralin Development Corporation, Sections 1 & 2, Hanging Rock Terrace subdivision, located adjacent to Conners Run public right-of-way in the Catawba Magisterial District of the County of Roanoke, designated as "NEW 15' PUBLIC D.E. AS SHOWN ON 'HANGING ROCK TERRACE' SECTION 2, P.B. 30, PG. 120 and NEW 13.5 PUBLIC W.L.E. & PORTION OF 20' PUBLIC W.L.E. AS SHOWN ON 'HANGING ROCK TERRACE' SECTION 2, P.B. 30, PG 120" on Exhibits B-1 & B-2, attached hereto, is hereby authorized and approved. 5. That Petitioner, R Fralin Development Corporation shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with the establishment of easementS, alternative drainage system, surveys, publication, and recordation of documents; and, 6. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be 3 necessary to accomplish this vacation, quit-claim, and release, and dedication of new easements, all of which shall be on form approved by the County Attorney. 7. 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U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2006 AGENDA ITEM: First reading of an ordinance authorizing the acquisition of certain real estate from Len Deshano and Dorothy Deshano consisting of approximately 8 acres for future County use, Hollins Magisterial District SUBMITTED BY: Anne Marie Green Director of General Services Elmer C. Hodge ~ IJ+ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: Roanoke County is in the process of obtaining parcels of land for several important projects, including a new County garage and an additional North County fire station. On July 13, the County entered into an option agreement with Len DeShano and Dorothy DeShano, owners of an 8-acre tract of land bordered by Hershberger and John Richardson Roads in Roanoke County. The property is currently assessed at $365,000 and the County requested 45 days to perform geotechnical and environmental assessments of the property. The County paid $5,000 to the Deshanos as a deposit towards the sale price of $415,000. The option was verbally extended until September 27 in order to allow the County to complete the necessary assessment work and hold two readings of this ordinance. The Board had the opportunity to view the site during a tour earlier in the summer. The property has enough buildable space for either a County garage or a fire station, although it is not large enough for both facilities. It is currently zoned C2, which is appropriate for a fire station; however, it will have to be rezoned to 11 to construct a County garage. It is well positioned for either facility, as it is located close to the intersection of Plantation and Hershberger Roads, and it has the potential for two entrances, one onto Hershberger Road and one onto John Richardson Road. The geotechnical and Phase I environmental reviews did not indicate any serious problems with the property, although further testing will be required to determine costs for site preparation. The County has issued a Request for Proposals for an architectural and engineering firm to help design and prepare cost estimates for a facility on the site and the proposals are due back September 20. It is anticipated that the preliminary design phase for the project will be completed in January 2007, with the final design to be finished in the spring and the project bid out in the early summer of 2007. Staff has met with the Western Virginia Water Authority to discuss a long term contract for the maintenance and repair of its fleet. Having the Authority as a customer will allow us to set a rate structure to meet the costs of building and operating the facility. Once the terms have been negotiated, the contract will be brought back to the Board for approval. FISCAL IMPACT: Funds for the purchase of this property have been set aside in a capital account for construction of a new County garage. ALTERNATIVES: 1. Approve first reading of the ordinance exercising the option to buy the 8-acre tract located near the intersection of Hershberger and Plantation Roads and set it for second reading on September 26,2006. 2. Do not approve first reading of the ordinance and direct staff to locate other property for construction of a new County garage and/or North County fire station. STAFF RECOMMENDATION: Staff recommends Alternative 1. The property is well located and large enough for either the garage or the fire station and purchase of the land will allow plans to go forward for a necessary County facility. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2006 ORDINANCE AUTHORIZING THE ACQUISITION OF CERTAIN REAL ESTATE FROM LEN DESHANO AND DOROTHY DESHANO CONSISTING OF APPROXIMATELY 8 ACRES (A PORTION OF TAX MAP NO. 38.16-1-7) FOR FUTURE COUNTY USE, HOLLINS MAGISTERIAL DISTRICT WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on September 12, 2006, and the second reading was held on September 26, 2006. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of 8 acres of real estate (Portion of Tax Map No. 38.16-1-7) located off John Richardson Road and Hershberger Road owned by Len DeShano and Dorothy DeShano for the sum of Four Hundred Fifteen Thousand Dollars ($415,000) is hereby authorized and approved. 2. That an additional sum of Ten Thousand Dollars ($10,000) is hereby appropriated to pay ancillary costs of this transaction including a Phase 1 environmental study and geotechnical work, surveying costs, title insurance and other closing costs. 3. That funds were previously appropriated into the Garage Account in the Major County Capital Fund to pay all of the costs of this acquisition. 4. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. ACTION NO. ITEM NO. ~ 1-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2006 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge t.I:f County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) The four-year term of Richard L. Williams will expire on October 24, 2006. 2. Capital Improvement Program (CIP) Review Committee (Appointed by District) The following one-year terms will expire on August 31,2006: King Harvey, Catawba District, and Jason B. Perdue, Hollins District. Supervisor Church has advised that Mr. Harvey is willing to serve an additional one- year term, and confirmation of this appointment has been placed on the consent agenda. 3. Economic Development Authority The four-year terms of Craig W. Sharp and Allan Robinson, Jr. will expire on September 26,2006. 4. Grievance Panel The three-year terms of Beth Anderson and Jim Garlow, Alternate Members, will expire on October 28, 2006. I\-'-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12, 2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 12, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - August 16 and August 22, 2006 2. Confirmation of committee appointment 3. Resolution of appreciation to Bobby R. Richardson, Sheriff's Office, upon his retirement after twenty-three years of service 4. Request from the schools to accept and appropriate reimbursements in the amount of $416 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ACTION NO. I-~ ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2006 AGENDA ITEM: Confirmation of committee appointments SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge ~ff County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) Supervisor Church has advised that King Harvey, Catawba Magisterial District, is willing to serve an add itional one-year term that will expire on August 31 , 2007. Confirmation of th is appointment has been placed on the consent agenda. ACTION NO. ITEM NO. I-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2006 Resolution of appreciation to Bobby R. Richardson, Sheriff's Office, upon his retirement after twenty-three years of service AGENDA ITEM: SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board Elmer C. Hodge {' if County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Deputy Sheriff Richardson retired on September 1, 2006, from the Sheriff's Office after twenty-three years of service. He has requested that his resolution be mailed since he will not be attending the Board meeting. STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Richardson with the appreciation of the Board members for his many years of service to the County. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12,2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO BOBBY R. RICHARDSON, SHERIFF'S OFFICE, UPON HIS RETIREMENT AFTER TWENTY-THREE YEARS OF SERVICE WHEREAS, Bobby R. Richardson was first employed by Roanoke County on December 16, 1982, as a Deputy Sheriff in the Corrections Division and Court Services; and WHEREAS, Deputy Sheriff Richardson retired from Roanoke County on September 1,2006, after twenty-three years and nine months of service; and WHEREAS, Deputy Sheriff Richardson was a member of the Emergency Response Team from December 2, 1989, through October 1, 1995, and received law enforcement certification through the Sheriff's Office; and WHEREAS, the public safety of Roanoke County citizens is assured by dedicated employees such as Deputy Sheriff Richardson; and WHEREAS, Deputy Sheriff Richardson is highly respected by his co-workers in the Sheriff's Office for his dedication and teamwork; and WHEREAS, Deputy Sheriff Richardson, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens by maintaining a safe and secure environment in the Roanoke County-Salem Jail and the Roanoke County Courts. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BOBBY R. RICHARDSON for more than twenty-three years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTION NO. ITEM NO. I..-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2006 Request from the schools to accept and appropriate reimbursements in the amount of $416 AGENDA ITEM: SUBMITTED BY: Dr. Lorraine Lange Superintendent Elmer C. Hodge C H County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools requests that the Board of Supervisors accept and appropriate the following funds: . Students pay $82 for each advanced placement test they take in May. A fee reduction program was offered by College Board in which students identified as economically disadvantaged pay only $52. Even with the lower fee, some families have difficulty paying. The Virginia Department of Education (VDOE) will cover the fee for those students. Roanoke County Schools received $416 to reimburse 8 students at a rate of $52 per test. FISCAL IMPACT: The guidance testing budget will be increased by $416. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of reimbursements from the VDOE in the amount of $416. H-l GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount % of General Amount Unaudited Balance at June 30, 2006 $13,261,742 8.07% Balance at September 12, 2006 13,261,742 8.07% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues 2006 - 2007 General Fund Revenue $164,315,790 8% of General Fund Revenues $13,145,263 9% of General Fund Revenues $14,788,421 Submitted By Rebecca E. Owens Director of Finance Elmer C. Hodge ~Jf County Administrator Approved By M-d COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited Balance at June 30, 2006 Amount $5,834,217.50 Balance at September 12, 2006 $5,834,217.50 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2006 $679,628.00 2006-07 Capital Improvements Program-New County Garage (500,000.00) Balance at September 12, 2006 $179,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge C fJ County Administrator RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2006 From 2006-2007 Original Budget July 11, 2006 Appropriation to hire County Gypsy Moth Program, Inc. to serve as the Gypsy Moth Coordinator July 11,2006 Appropriation for Legislative Liaison Balance at September 12, 2006 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge ell County Administrator N-3 Amount $ 23,297.00 100,000.00 ($10,000.00) ($18,000.00) $ 95,297.00 FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2006 FY 2006-2007 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2006-2007 Annual Capital Contribution County Schools Balance at September 12, 2006 2,000,000 (3,079,903) 811,000 600,000 600,000 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge C If County Administrator N-~ $ 5,941,772 (268,903) 1,200,000 $ 6,872,869 ACTION NO. ITEM NUMBER M-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: September 12, 2006. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2006. SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURITIES CONTRA 87,982,655.58 27,875.01 11,040,000.00 (42,172.40) 99,008,358.19 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION (G.O.) 6,324,422.85 6,324,422.85 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES SUNTRUST SWEEP WACHOVIA 2,089,297.91 1,145,361.46 10,882,993.06 1,882,104.56 1,726,365.45 2,457,387.87 20,183,510.31 TOTAL 125,516,291.35 08/07/06 ACTION NO. ITEM NO. 0- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 12, 2006 AGENDA ITEM: Work session to discuss the proposed new South County Library SUBMITTED BY: Diana Rosapape Director of Libraries APPROVED BY: Diane Hyatt Chief Financial Officer Elmer C. Hodge Cf...- j/~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved to meet the architects that will be defining and designing the new South County library. The firm of Holzheimer Bolek Architects, LLC, from Chagrin Falls, Ohio has designed over 70 libraries. They are teamed with the local firm of Oliver, Webb, Pappas & Rudy, Inc. from Blacksburg. Representatives from both firms will be at the work session. Members of the Library Board will also be present for the work session. The outline for the work session will be: 1. Introduction of the architectural team a. Holzheimer Bolek Architects - David Holzheimer and Peter Bolek b. Oliver, Webb, Pappas & Rudy - Ricky Lawrence 2. Brief view of the existing South County facility 3. Presentation from Holzheimer Bolek on the services and functions of the modern library, as illustrated through their work 4. Review by Holzheimer Bolek of the process and preliminary schedule for the new South County Library design and construction This will be the first of several work sessions with the Board as we work through the planning, site selection, design, and construction of the new facility. Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 12,2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.