HomeMy WebLinkAbout11/14/2006 - Regular
Roanoke County
Board of Supervisors
Agenda
November 14, 2006
NOTE: An audit committee meeting will be held at 2:00 p.m. prior to the Board
meeting
Good afternoon and welcome to our meeting for November 14,2006. Regular meetings
are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings
are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this
schedule will be announced. The meetings are broadcast live on RVTV, Channel 3,
and will be rebroadcast on Thursdays at 7:00 p.m. and on Saturdays at 4:00 p.m. The
meetings are now closed-captioned. Individuals who require assistance or special
arrangements to participate in or attend Board of Supervisors meetings should contact
the Clerk to the Board at (540) 772-2005 at least 48 hours in advance.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation:
Reverend Mark Graham
St. John's Evangelical Lutheran Church
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of the following awards received by the County of Roanoke and
Roanoke County Schools for the development of a joint capital improvement
funding plan:
(a) Virginia Municipal League 2006 Achievement Award
(b) Virginia Government Finance Officers Association 2006 Innovations In
Government Finance Award
1
2. Recognition of Roanoke County Schools for being the first school system in
the State of Virginia to be accredited by the Southern Association of Colleges
and Schools Council on Accreditation and School Improvement.
3. Proclamation declaring November 12 through 18, 2006, as American
Education Week in the County of Roanoke.
4. Certificate of Recognition to Rebecca E. Owens upon her installation as the
2006 President of the Virginia Government Finance Officers Association.
D. BRIEFINGS
E. NEW BUSINESS
1. Resolution accepting for publication and conceptual phase consideration the
unsolicited proposal from First Choice Public Private Partners for the
development of a multi-generational recreation center under the Public
Private Recreational Facilities and Infrastructure Act (PPEA) of 2002. (Elmer
C. Hodge, County Administrator; Dan O'Donnell, Assistant County
Administrator; Pete Haislip, Director of Parks, Recreation and Tourism)
2. Resolution endorsing a grant application by the Virginia Museum of
Transportation for a transportation enhancement project and authorizing the
County to act as sponsor for this project. (Elmer C. Hodge, County
Administrator)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING
ORDINANCES - CONSENT AGENDA: Approval of these items does not
indicate support for, or judge the merits of, the requested zoning actions but
satisfies procedural requirements and schedules the Public Hearings which will
be held after recommendation by the Planning Commission.
1. First reading of an ordinance to rezone approximately 2.35 acres from C-1,
Office District, and R-3, Medium Density Multi-Family Residential, to C-2,
General Commercial District, and to obtain a special use permit in order to
construct a drive-thru restaurant located at 6065 Peters Creek Road, Hollins
Magisterial District, upon the petition of Lexington Falls, LLC.
G. FIRST READING OF ORDINANCES
1. First reading of an ordinance adopting, amending and reenacting and
repealing various sections of Chapter 5. Animals and Fowl of the Roanoke
County Code to conform to the Code of Virginia. (Paul M. Mahoney, County
Attorney)
2
2. First reading of an ordinance to accept the conveyance of 152.274 acres of
real estate located on Read Mountain from Fralin & Waldron, Inc. to the
Board of Supervisors. (Paul M. Mahoney, County Attorney)
3. First reading of an ordinance to accept the conveyance of approximately 0.35
acres of real estate located at 4808 Pleasant Hill Drive, Windsor Hills
Magisterial District, from the Roanoke County School Board to the Board of
Supervisors. (Paul M. Mahoney, County Attorney)
4. First reading of an ordinance accepting a bid for and authorizing the sale of
approximately 0.35 acres of real estate located at 4808 Pleasant Hills Drive,
Windsor Hills Magisterial District. (Paul Mahoney, County Attorney)
5. First reading of an ordinance authorizing the relocation of a 15' access
easement located upon portions of Huntridge Grove Subdivision, Section No.
1, and crossing Stayman Drive as shown on the plat of property of F&W
Community Development Corporation, Vinton Magisterial District. (Joseph B.
Obenshain, Senior Assistant County Attorney)
H. SECOND READING OF ORDINANCES
I. APPOINTMENTS
1. Building Code Board of Adjustments and Appeals (Fire Code Board of
Appeals)
2. Economic Development Authority
3. Library Board (Appointed by District)
4. Roanoke Valley Resource Authority
5. Western Virginia Regional Jail Authority
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of minutes - October 24, 2006 (Joint Meeting) and October 24,
2006 (Regular Meeting)
2. Confirmation of committee appointments
3
3. Request to approve holiday schedule for calendar years 2007 and 2008
4. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2007
5. Request from the schools to accept and appropriate grant funding and
reimbursements totaling $3,724.73
6. Request from the Police Department to accept and appropriate funds from
three Division of Motor Vehicle grants in the amount of $45,000
7. Request to accept and appropriate an operating grant and a capital grant on
behalf of RADAR for Section 5311 Monies
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Future Debt Payment Reserve
5. Accounts Paid - October 2006
6. Statement of expenditures and estimated and actual revenues for the month
ended October 31, 2006
7. Public Safety Center Building Project Budget Report
8. Public Safety Center Building Project Change Order Report
9. Statement of Treasurer's accountability per investment and portfolio policy as
of October 31, 2006
4
O. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 (5)
discussion concerning a prospective business or industry where no previous
announcement has been made; and Section 2.2-3711 A (3) discussion or
consideration of the acquisition of real property for public purposes.
P. WORK SESSIONS (Training Room - 4th floor)
1. Work session to discuss the results of operations for fiscal year ended June
30, 2006. (Rebecca Owens, Director of Finance; Brent Robertson, Director of
Management and Budget)
EVENING SESSION
Q. CERTIFICATION RESOLUTION
R. BRIEFINGS
1. Presentation of results of operations for fiscal year ended June 30, 2006.
(Rebecca Owens, Director of Finance)
S. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Second reading of an ordinance to obtain a special use permit for the
construction of a mini-warehouse facility on 14.559 acres located at 5627
Williamson Road and Florist Road, Hollins Magisterial District, upon the
petition of Wayne Fralin. (Philip Thompson, Deputy Director of Planning)
2. Second reading of an ordinance to obtain a special use permit to construct 12
townhouses in the R-2 Zoning District on 1.264 acres located at the 8000
block of Williamson Road, Hollins Magisterial District, upon the petition of
Chris McMurry and Courtesy Investment Group, LLC. (Philip Thompson,
Deputy Director of Planning)
1. CITIZENS' COMMENTS AND COMMUNICATIONS
U. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Michael W. Altizer
3. Richard C. Flora
4. Joseph P. McNamara
5. Michael A. Wray
V. ADJOURNMENT
5
ACTION NO.
ITEM NO. Q-l
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
Recognition of the following awards received by the County of
Roanoke and Roanoke County Schools for the development of
a joint capital improvement funding plan:
(a) Virginia Municipal League 2006 Achievement Award
(b) Virginia Government Finance Officers Association 2006
I nnovations in Government Finance Award
AGENDA ITEM:
SUBMITTED BY:
Diane D. Hyatt
Chief Financial Officer
Elmer C. Hodge ~;1~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
During the preparation of the 2005-06 budget, the County Board and the School Board
wanted to develop a plan that would ensure funding for capital projects now and in the
future. Diane Hyatt, Chief Financial Officer of Roanoke County, and Penny Hodge,
Assistant Superintendent of Finance of Roanoke County Schools, developed a plan that
would accomplish this.
The plan that was developed included the following:
1. The County and the Schools would annually budget an incremental $300,000 each to
go into a fund for future debt payments.
2. The debt drop-off (any decline in debt service payments due to retirement of debt)
would be added to a fund for future debt payments.
3. The County and the Schools developed a series offiscal policies that directed the year
end surpluses into reserves for capital, to encourage pay as you go on smaller capital
projects and pay cash for start up costs on larger projects.
4. The County would increase their fund balance over the next several years to 10%-11 %.
This plan was endorsed by the Board of Supervisors and the School Board in December
2004, and was used in the 2005-06 budget process and the 2006-07 budget process. The
process has allowed both Boards to plan their future capital programs.
This plan was submitted to the Virginia Municipal League and the Virginia Government
Finance Officers Association for consideration of state-wide awards. We won state-wide
awards from each of these organizations. The September 2006 Issue of the Virginia
Municipal League features an article outlining the program in detail, a copy of which is
attached.
Diane Hyatt and Penny Hodge will be present at the meeting to receive these awards.
Roanoke County govenlment,
schools devised effective
capital funding plan
BETWEEN 1997 AND 2001,
the Roanoke County Board of
Supervisors advanced money
to the School System for Phase 1 of
the School Capital Improvement Plan
(CIP) totaling $47.7 million. Between
2001 and 2004, the Board of Supervi-
sors funded Phase 2 of the CIP at a
cost of $23 million.
Because of the
large amount of
school capital needs,
construction projects
for the county govern-
ment were largely put
on hold. But in 2004,
the county committed
to build a much-
needed $28 million
Public Safety Building
to house Police, Fire,
Dispatch and Infor-
mation Technology
personnel.
Although both the
county government
and school system
had additional capital
needs, the existing
taxing structure could not support
any additional debt. With funding of
future capital projects in question, the
Board of Supervisors and the School
Board began to discuss the need for a
long-range financing plan that would
enable both boards to plan and fund
future capital needs without a tax
lIlcrease.
How the poUcy WOl'ks
The plan uses five capital reserves
with each reserve serving a unique
purpose. These capital reserves were
named the Combined County/School
Debt Payment Reserve, County Major
Capital Reserve, County Minor Capi-
tal Reserve, School Major Capital
Reserve and School Minor Capital
Reserve.
20 VIRGINIA TOWN & CITY
Combined County/
SchoolDebtPa~ent
Resel'Ve
The Combined County/School
Debt Payment Reserve fund was
created in 1996 to pay for the debt
service of Phase I of the schools' CIP.
The reserve is funded
with an annual contri-
bution of $2 million,
divided evenly between
the county and the
schools. Additionally,
any reduction in debt
service resulting from
paying off previously
issued debt is added
to this fund. During
the 2005-2006 budget
process, each board
committed an annual
contribution increase
of $300,000. For
example, the contribu-
tion was $2.6 million
in FY05-06 and will
be $3.2 million in
FY06-07. The final
source of revenue for
the reserve comes from a drop-off of
economic development incentives.
The county is committed to pay
economic development incentives
to several businesses over the next
three-to-five years. The county will
deposit the same annual amount into
the reserve as these commitments are
paid off. Funds from this reserve can
only be used for capital projects in the
approved CIP of the county and the
schools.
County Majol' Capital
Resel'Ve
The Board of Supervisors
established the County Major
Capital Reserve in December 2004
to accumulate funds for pay-as-you-
go capital projects identified in the
county CIP. Revenues in excess of
budget at the end of each fiscal year
are deposited into the reserve. The
board may also appropriate additional
funds to the reserve. In addition to
the Clp' money in the reserve may be
used to purchase land that is not on
the CIP list.
County Minol' Capital
Resel'Ve
The County Minor Capital
Reserve was created from the former
County Capital Fund. The excess
of budgeted funds over expenditures
at the end of each fiscal year is
deposited in the reserve. In addition,
any revenues from the sale of land
and capital assets are deposited in
the reserve. This reserve is used for
capital projects that are not included
in the Clp' one-time expenditures,
and Architecture & Engineering
expenditures. The funds can also be
used for Major Capital projects.
School Majol' Capital
Reserve
Surplus revenues at the end of
each fiscal year fund the School Major
Capital Reserve, just like the County
Major Capital Reserve. This reserve
receives two-thirds of the surplus
revenues. This reserve also receives
any money over $1 million from the
one-third surplus funding received in
the School Minor Capital Reserve.
Any State Construction Grants for
the schools are placed in this reserve
as well. The funds in this reserve can
only he used for capital projects in
the approved school CIP. As with the
county, funds may be used to purchase
land that is not on the CIP list.
School MinOI' Capital
Resenre
The School Minor Capital Re-
serve receives one-third of the surplus
revenues at the end of each fiscal year,
up to a maximum of $1 million per
year. As with the county, money from
the sale of land and capital assets are
deposited in the reserve. These funds
may be used for capital projects that
are not in the School Clp, one-time
expenditures, and architecture and
engineering expenditures. Funds
may also be used for Major Capital
projects.
Development of policies
The Board of Supervisors and the
School Board developed complemen-
tary policies that directed that year-
end surpluses be saved for construc-
tion projects. The boards adopted,
or revised policies that established the
capital reserves and directed the flow
of money to these reserves.
Success
The success of the program can
be measured in the progress made
by both the county and the schools
in funding their five-year Capital
Improvement Plans. This success is
the result of using a combination of
properly timed bond issues and avail-
able cash accumulated in the Major
and Minor Capital Reserves. No tax
increases are needed to fund these
programs.
The county will be able to fund
$47.9 million in capital improve-
ments over the next five years. This
is the first time that the county has
had a funded five-year CIP These
projects include the county's share of
constructing a regional jail facility, a
major upgrade of the 800 MHz radio
system, the location and design of a
new library, IT improvements, and
improvements to the County Business
Technology Park.
The schools will be able to fund
$40.3 million over the next five years.
These projects include major renova-
tions at two high schools and one
elementary school and the construc-
tion of a new middle school.
SummaI'V of school and county capital funding sources
Major County Capital
IncoIDing
Surplus of county reven
cess of budget at
Fund Balance is fully
Outgoing
Cash outlay for items
tized county CIP list.
Land purchase
if they are not on the
Minor County Capital
Incoming
County expenditure
to budget at year end
percent allocation to
Proceeds from sale of
fixed assets.
Outgoing
Minor county capital
normally included in
less than $500,000).
Other
Architecture and
projects
Also can be used for
annually.
00,000 incrementally
(minimum).
off.
of currently contracted
development incentives.
oing
ayments for county and
CIP projects.
Scbools
Major School Capital Reserve
IncoIDing
Two-thirds of year-end surplus.
Remaining surplus in excess of $1
million.
State construction grants for schools.
Outgoing
Cash outlay for items on prioritized
school CIP list.
Land purchase opportunities even
if they are not on the CIP list.
Minor School Capital Res~rve
IncoIDing
One-third of year-end surplus not
to exceed $1 million.
Proceeds from sale of land and
fixed assets.
Outgoing
Minor school capital projects (not
normally included in the CIP and
less than $500,000).
Other one-time expenditures.
Architecture and engineering for
projects whenever possible.
Also can be used for Major Capital.
SEPTEMBER 2006 2 I
~
ACTION NO.
ITEM NO.
C-Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Recognition of Roanoke County Schools for being the first
school system in the State of Virginia to be accredited by the
Southern Association of Colleges and Schools Council on
Accreditation and School Improvement.
Elmer C. Hodge ~ f/"..Ir
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~
SUMMARY OF INFORMATION:
Roanoke County Schools has received district accreditation from the Southern Association
of Colleges and Schools Council on Accreditation and School Improvement (SACS CASI),
and is the first school system in Virginia to achieve this accreditation. Roanoke County
Schools was one of only 125 school systems nationwide given approval to pursue district
accreditation in 2005, and the Hanover school system is the only other school system in
Virginia to have completed the process. Seventeen other Virginia school systems are
currently seeking accreditation. In recognition of this achievement, Delegate Fralin
presented the School Board with a joint resolution commending Roanoke County Schools
for their achievement on October 25, 2006.
SACS CASI is a non-governmental agency that has accredited over 13,000 schools and
school systems throughout the United States and overseas and is considered a global
leader in helping schools improve student learning through accreditation. SACS CASI
accreditation measures the capacity of a school district and its schools to address three
major elements. These elements are: (1) meet the accreditation standards and criteria;
(2) engage in a continuous process of improvement; and (3) demonstrate quality
assurance.
There are three level of accreditation. The first level is the traditional school-based
accreditation. For a school to receive accreditation, it must demonstrate its ability to
complete the three elements listed above. The second level is accreditation as a super
system which requires all schools in a school system to be accredited and in good
standing. The third level is district accreditation which is a protocol developed in 2002 in
response to requests from district representatives to support the work of school systems
committed to developing and implementing system-wide plans for improving student
learning. District accreditation requires the school system to engage in all aspects of
accreditation systemically and conduct a system-wide self study that includes an analysis
of meeting standards, engaging in continuous improvement, and providing for quality
assurance. The district monitors and provides evidence that all the schools in the system
meet accreditation requirements.
The following is a summary of what is required for a school system to achieve district
accreditation:
School Level
)0 Meets the SACS standards for accreditation
)0 Completes an annual accreditation report
)0 Engages in a continuous school improvement process
)0 Participates in the district's quality assurance process
District Level
)0 Meets the SACS standards for accreditation for quality systems
)0 Engages in a system continuous improvement process
)0 Monitors schools through a quality assurance process
)0 Prepares and provides for a SACS CASI reevaluation visit on a five-year cycle
In 2006, the Virginia Department of Education signed an agreement with SACS CASI to
encourage school systems to seek accreditation as an incentive for accelerating efforts to
improve instruction and raise student achievement. As a part of this accreditation process,
all schools within the school system must be fully accredited under the commonwealth's
Standards of Learning (SOL) accountability program.
2
(,ount!' of l\oano~
CERTIFICATE OF RECOGNITION
AWARDED TO
Roanoke County Schools
FOR RECEIVING DISTRICT ACCREDITATION FROM THE SOUTHERN ASSOCIATION OF COLLEGES AND
SCHOOLS COUNCIL ON ACCREDITATION AND SCHOOL IMPROVEMENT (SACS CASI)
'" Roanoke County Schools was one of only 125 school systems nationwide given
approval to pursue district accreditation in 2005, and is the first school system in
Virginia to achieve this accreditation.
'" District accreditation is a protocol developed by SACS CASI in 2002 in response to
requests from district representatives to support the work of school systems
committed to developing and implementing system-wide plans for improving student
learning.
'" In recognition of this achievement, Delegate Fralin presented the School Board with
a House joint resolution commending Roanoke County Schools for their
achievement on October 25, 2006.
'" The Board of Supervisors wishes to congratulate Roanoke County Schools for
successfully pursuing and receiving SACS CASI district accreditation.
Presented this 14th day of November, 2006
\Yl'~ Q. W~
Michael A. Wray, Chairman
C to( ,/A-:l{A,oc.:~:, _.
or' ""
...-6"9"seph P. McNamara, Vice-Chairman
#"" ,/
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,- ~A/f ?;{. '/J~
Michael W. Altizer .
B. "&.W % ~
h B. "Butch" Church
~,c.)-~S> C- ~ ~ eo-
Richard C. Flora
ACTION NO.
ITEM NO. C -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Proclamation declaring November 12 through 18, 2006 as
"American Education Week" in the County of Roanoke
SUBMITTED BY:
Diane S. Childers, CMC
Clerk to the Board
APPROVED BY:
Elmer C. Hodge l'ff
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools has requested a proclamation declaring that November 12
through 18, 2006, be designated as "American Education Week" in Roanoke County. The
County school system has long been recognized for providing outstanding educational
opportunities, as well as for bringing together educators, parents, students and the
business community in a shared enterprise. The requested proclamation recognizes the
Roanoke County School Board, the public school system, its staff and employees, for their
dedication to educating the children in our area.
Mike Stovall, Chairman of the School Board, will attend the Board meeting to accept the
proclamation. Also attending will be Dr. Lorraine Lange, School Superintendent.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14, 2006
PROCLAMATION DECLARING NOVEMBER 12 THROUGH 18,
2006, AS AMERICAN EDUCATION WEEK IN THE COUNTY OF
ROANOKE
WHEREAS, public schools are the backbone of our democracy, providing young
people with the tools they need to maintain our nation's precious values of freedom and
equality; and
WHEREAS, by equipping young Americans with both practical skills and broader
intellectual abilities, schools give them hope for, and access to, a productive future; and
WHEREAS, education employees - be they substitute educators, custodians,
teachers, bus drivers or librarians - work tirelessly to serve our children and communities
with care and professionalism; and
WHEREAS, Roanoke County Public Schools have a long and honorable history of
providing an outstanding education at all levels, from elementary through high school; and
WHEREAS, schools are community linchpins, bringing together adults and children,
educators and volunteers, business leaders and elected officials in a common enterprise.
NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do
hereby proclaim November 12 through 18, 2006, as the 85th annual observance of
AMERICAN EDUCATION WEEK, in recognition ofthe Roanoke County School Board, the
public school system, its staff and employees, and commend them on their dedication to
learning, teaching and caring for our children, the future of Roanoke County.
ACTION NO.
ITEM NO. C - 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
Certificate of recognition to Rebecca E. Owens upon her
installation as President of the Virginia Government Finance
Officers Association
Elmer C. Hodge ~ j/.L1 ~
County Administrator - ~F
AGENDA ITEM:
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~A"~
SUMMARY OF INFORMATION:
Rebecca Owens, Director of Finance for the County of Roanoke, was recently installed as
President of the Virginia Government Finance Officers Association (VGFOA) for 2006-
2007. Ms. Owens, a graduate of Roanoke College and Averett College, has served as the
Director of Finance since 2003. Prior to her installation as President of VGFOA, she also
served as Co-Chair of the Education Committee and as President Elect.
Ms. Owens will be present at the meeting to accept the Certificate of Recognition.
(.ountP of l\oano~
CERTIFICATE OF RECOGNITION
AWARDED TO
Rebecca E. Owens
UPON HER INSTALLATION AS PRESIDENT OF THE
VIRGINIA GOVERNMENT FINANCE OFFICERS ASSOCIATION
~ Rebecca Owens is a 1992 graduate of Roanoke College with a Bachelors Degree in
Business Administration; she received her Master's Degree in Business Administration from
Averett College in 1997.
~ Ms. Owens has 14 years of governmental accounting experience and has served as the
Director of Finance for Roanoke County since January 2003.
~ She is a member of the Government Finance Officers Association (GFOA) and the Virginia
Government Finance Officers Association (VGFOA). Since joining the VGFOA in 1995, Ms.
Owens has served in the following capacities:
. Member of the Education Committee from 1996-1999
. Co-Chair of the Education Committee from 2000-2005
. President Elect in 2005-2006
~ At the annual meeting of the VGFOA held on October 6, 2006, Ms. Owens was installed as
the President for 2006-2007.
~ The Board of Supervisors wishes to congratulate Ms. Owens upon her installation as
President of the VGFOA, and expresses its best wishes for her continued success.
Presented this 14th day of November, 2006
\Yt~Q.W~
Michael A. Wray, Chairman
Ih~ 2+ ~
Michael W. Altizer .
$, "1>>1d. ~ ~
h B. "Butch" Church
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Richard C. Flora
..
ACTION NO.
ITEM NO. [-,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
Resolution accepting for publication and conceptual phase
consideration the unsolicited proposal from First Choice Public
Private Partners for the development of a multi-generational
recreation center under the Public Private Recreational
Facilities and Infrastructure Act (PPEA) of 2002
AGENDA ITEM:
SUBMITTED BY:
Elmer C. Hodge, County Administrator
Dan O'Donnell, Assistant County Administrator
Pete Haislip, Director, Parks, Recreation and Tourism
Elmer C. Hodge ~ I ~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County is preparing to proceed with several important capital projects that will
provide the services and facilities necessary to support our growing community into the
future. In addition to the multi-generational recreation center proposal you are currently
considering, the County is proceeding with plans for a major upgrade to our emergency
radio system, as well as construction of a new garage, a Southwest County library, and a
regional jail. All of these are important projects as they help us address crucial public
safety and quality of life issues. The multi-generational recreation center will also serve as
an anchor for a new 200 acre business park if it is approved by the Board of Supervisors.
Roanoke County's Parks, Recreation and Tourism Department does a wonderful job of
providing recreational opportunities for citizens. Leon Younger of PROS Consulting, the
company that is helping prepare the County's Parks, Recreation and Tourism master plan,
shared with the Board during recent work sessions that survey research and focus group
input has shown that there is a need for more indoor recreation space as well as aquatic
recreation and fitness facilities. Mr. Younger explained that a multi-generational recreation
center would meet these needs and that North Roanoke County would be the best location
to serve the greatest number of County citizens.
1
'.
Several of the Board members and staff recently visited multi-generational recreational
centers in the St. Louis area to see how these facilities function and how these services are
provided. Mr. Doug Dalton, President of English Construction, learned of the trip to St.
Louis and of the County's desire to consider the construction of a multi-generational center.
Mr. Dalton shared with the County and Board that a 200 acre parcel of property owned by
his company adjacent to Valley Pointe might serve as the location. For several years, Mr.
Dalton and the County have discussed partnering to develop this property. Mr. Dalton
explained to the Board at its September 12 meeting that a multi-generational center could
serve as an anchor to jumpstart a signature business park. This project has great potential
due to its location at the intersection of interstates 81 and 581 (the gateway to the Roanoke
Valley) and its close proximity to the airport.
Since the September Board meeting, First Choice Public Private Partners, which is a
partnership of English Construction and Moseley Architects, has developed and delivered a
Part One conceptual design proposal under the Public Private Recreational Facilities and
Infrastructure Act (PPEA) for your consideration. At the November 14 meeting, Dan
O'Donnell, Assistant County Administrator, will explain how the PPEA process works and
Pete Haislip, Director of Parks, Recreation and Tourism, will discuss the need for the
project and its major components.
This project has the ability to not only leverage a high-end business park, but to provide the
recreational facilities that our citizens have expressed a need for in surveys and focus
groups as part of our Parks and Recreation Master Plan process. If this project is brought
to a successful conclusion, the Board will provide jobs for the region, increase our tax
base, and deliver needed recreational programs and facilities to our citizens.
PPEA Process:
The specific issue to be considered by the Board is that of formally accepting the Part One
(conceptual stage) PPEA proposal for review. If the Board votes to formally accept the
proposal, the review process will officially begin. Upon the approval of the resolution, the
County must publish, within 10 days, a notice inviting competing firms to submit additional
Part One proposals for a multi-generational recreation center. The County must allow a
minimum of 45 days from the publication of the ad for competing firms to submit additional
proposals. After review of the original proposal and any competing proposals, the Board
will vote to move one, several, or none of the proposals to Part Two (detailed design)
proposal development. The approval of this resolution is an important first step in moving
towards providing much needed recreational services as well as securing an anchor to a
new showcase business park. By approving the resolution, the Board will not only be
moving the multi-generational recreation center project forward, but will be showing our
citizens and business community that Roanoke County is serious about finding innovative
ways to further strengthen our local and regional economic development efforts.
2
. ..
Project Need:
As we heard from Mr. Younger of PROS Consulting, the demand for the multi-generational
recreation center was determined as part of the year-long Parks, Recreation and Tourism
master plan. Both surveys and focus groups showed a high demand for the services and
facilities that are part of this proposed project. The master plan further indicated that a
North County location would serve the largest number of Roanoke County citizens.
FISCAL IMPACT:
At this time, there is no fiscal impact on the County. Part One PPEA proposals must be
accompanied by a $5,000 processing fee submitted by the proposer to defray the
administrative costs of reviewing the proposal. Should the project move to Part Two,
proposers must pay an additional $45,000 to the County for costs associated with
reviewing and evaluating the proposals.
ALTERNATIVES:
1. Approve the resolution and accept the proposal for formal review.
2. Deny the resolution and reject the Part One PPEA proposal.
STAFF RECOMMENDATION:
Staff recommends Alternative 1, approve the resolution and accept the proposal for formal
review.
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14,2006
RESOLUTION ACCEPTING FOR PUBLICATION AND CONCEPTUAL
PHASE CONSIDERATION OF THE UNSOLICITED PROPOSAL FROM
FIRST CHOICE PUBLIC PRIVATE PARTNERS FOR THE
DEVELOPMENT OF A NEW MULTI-GENERATIONAL RECREATION
CENTER UNDER THE PUBLIC-PRIVATE EDUCATION FACILITIES
AND INFRASTRUCTURE ACT OF 2002
WHEREAS, the Public-Private Education Facilities and Infrastructure Act of 2002
(PPEA) allows Roanoke County to create a public-private partnership to develop
projects for public use; and
WHEREAS, by Resolution 051303-4, the Board of Supervisors of Roanoke
County adopted procedures for the implementation of the PPEA by Roanoke County
which were amended by Resolution 092606-2.c; and
WHEREAS First Choice Public Private Partners has submitted an unsolicited
proposal under the provisions of the PPEA to construct a multi-generational recreation
center for Roanoke County; and
WHEREAS, the County Administrator has received the unsolicited proposal and
has recommended to the Board of Supervisors this unsolicited proposal be formally
accepted for review,
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1 . That there is a public need for a multi-generational recreation center for
Roanoke County.
2. That it chooses to accept the First Choice Public Private Partners' unsolicited
proposal for publication and conceptual phase consideration.
3. That it will proceed to use procedures developed that are consistent with
procurement of other than professional services through "competitive negotiation", since
doing so is likely to be advantageous to the County and the public based upon either (1)
the probable scope, complexity or urgency of need, or (ii) the risk sharing, added value,
increase in funding or economic benefit from the project would otherwise not be
available. The scope and complexity of the development of a multi-generational
recreational center requires an innovative approach, such as competitive negotiation, to
the design and construction of a new building to address the recreational needs of the
citizens of Roanoke County. The scope and complexity of the development of this
project are such that competitive negotiation is necessary.
4. That the County Administrator, or an Assistant County Administrator, IS
directed to post and publish the required notice thus allowing an opportunity for
competing preliminary proposals be submitted. Due to the complexity of the proposed
project, the holiday season and the County's desire to encourage competition, the
notice shall state that competing proposals must be submitted on or prior to January 16,
2007 to be considered, rather than the minimum of 45 days allowed by the
Commonwealth of Virginia's Public Private Educational Facilities and Infrastructure Act.
The County Administrator is also authorized and directed to take such other actions as
may be necessary to implement this resolution.
2
TENTATIVE PPEA PROCESS SCHEDULE
November 14, 2006
Board accepts First Choice Public Private Partners proposal
for "Publication and Conceptual Design Phase"
November 21,2006
Notice/Advertisement placed allowing other firms to submit
proposals
January 16, 2007
revIew
County Administrator accepts other conceptual proposals for
February, 2007
County Administrator may recommend other proposals to be
moved on to "Conceptual Design Phase" by Board
June, 2007
Firm(s) complete detailed design phase proposals
June-July, 2007
Competitive Negotiations to select winning proposal
August-September, 2007 Board Action to select final firm subject to "Comprehensive
Agreement" being negotiated
September-October, 2007 Comprehensive Agreement between winning firm and
County approved by the Board
NOTES:
No obligation on the part of the County is made until the Comprehensive Agreement is
negotiated and approved by the Board.
Construction expected to begin late 2007.
ACTION NO.
ITEM NO.
S-2-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Resolution endorsing a grant application by the Virginia
Museum of Transportation for a transportation enhancement
project and authorizing the County to act as sponsor for this
project
SUBMITTED BY:
Elmer C. Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The attached resolution endorses the grant application of the Virginia Museum of
Transportation for a transportation enhancement project under the Federal TEA-21
program. This program provides funding from the Federal Highway Administration (FHWA)
through the Virginia Department of Transportation (VDOT) on a reimbursable basis.
The proposed grant project is to construct and install improvements to the Transportation
Museum as follows:
3 new power doors
15 replacement roll doors
Fire Suppression
$ 14,800
67,500
180,000
$262.300
Total Project
If approved, the project will be funded 80% ($209,840) by the Federal program and 20%
($52,460) by a required match. The Transportation Museum is planning to fund the 20%
match with privately raised funds.
This grant was submitted to VDOT by the Transportation Museum on November 1, 2006, in
order to meet the filing deadline. A resolution of support by a local government is required,
and a local government must be a project sponsor.
If this grant is approved, staff will submit to the Board for its review and approval: (1) an
agreement with VDOT to act as project sponsor; and (2) an agreement with the
Transportation Museum to administer and implement this project. In addition to acting as
fiscal agent, the County will be responsible for grant compliance, implementing the grant,
and ensuring that all Federal, State and VDOT regulations and requirements are satisfied.
While VDOT will hold the County responsible for compliance, the County in turn will hold
the Transportation Museum responsible to ensure project compliance and to repay to the
County any funds if the project is later deemed delinquent or non-compliant.
FISCAL IMPACT:
Since this is a reimbursement grant, the County will have to expend the funds for this
project and then bill VDOT for reimbursement. The County will be responsible for
managing and implementing this project and be responsible for refunding amounts to the
FHWA for any expenditures later deemed to be ineligible for reimbursement. The County
is responsible for ensuring that all Federal, State and VDOT requirements and regulations
are met and compliance regulations and standards are fulfilled. County staff and
resources will be required to fulfill these responsibilities.
ALTERNATIVES:
1. The Board may decline to adopt this resolution.
2. The Board may approve this resolution of support for the grant application by the
Transportation Museum.
STAFF RECOMMENDATION:
It is recommended that the Board approve the attached resolution of support for this grant.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 14, 2006
RESOLUTION ENDORSING A GRANT APPLICATION BY THE
VIRGINIA MUSEUM OF TRANSPORTATION FOR A
TRANSPORTATION ENHANCEMENT PROJECT AND AUTHORIZING
THE COUNTY TO ACT AS SPONSOR FOR THIS PROJECT
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request by resolution be
received from a local government or state agency in order that a Virginia Department of
Transportation program for an enhancement project in the City of Roanoke can be
reviewed and approved; and,
WHEREAS, the Executive Director of the Virginia Museum of Transportation has
requested the assistance, support and sponsorship by the County of Roanoke in order
to submit a competitive grant proposal to the Virginia Department of Transportation for a
project to construct certain improvements and renovations at the Virginia Museum of
Transportation; and,
WHEREAS, the total project cost and grant request is for $262,300, 80% of
which would be grant funds, and the remaining 20% would be local match
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County requests the Commonwealth Transportation Board to approve and
establish a transportation enhancement project for certain improvements and
renovations to the Virginia Museum of Transportation in the City of Roanoke, Virginia.
BE IT FURTHER RESOLVED, that the Board of Supervisors hereby agrees to
pay 20 percent of the total cost for planning, design, and construction of this project,
and that, if the County of Roanoke subsequently elects to cancel this project the County
1
of Roanoke hereby agrees to reimburse the Virginia Department of Transportation for
the total amount of costs expended by the Department through the date the Department
is notified of such cancellation.
2
~
ACTION NO.
ITEM NO.
~ -)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Requests for public hearing and first reading for rezoning
ordinances - consent agenda
SUBMITTED BY:
Philip Thompson
Deputy Director of Planning
Elmer C. Hodge tff
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The first reading on these ordinances is accomplished by adoption of these ordinances in
the manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions; rather, approval satisfies the
procedural requirements of the County Charter and schedules the required public hearing
and second reading of these ordinances. The second reading and public hearing on these
ordinances is scheduled for December 19. 2006.
The titles of these ordinances are as follows:
1. The petition of Lexington Falls, LLC, to rezone approximately 2.35 acres from C-1,
Office District, and R-3, Medium Density Multi-Family Residential, to C-2, General
Commercial District, and to obtain a special use permit in order to construct a drive-thru
restaurant located at 6065 Peters Creek Road, Hollins Magisterial District.
Maps are attached. More detailed information is available in the Clerk's Office.
1
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board approve and adopt the first reading of these rezoning ordinances for the
purpose of scheduling the second reading and public hearing for December 19, 2006.
2. That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Item(s) 1, and that the Clerk is authorized and
directed where required by law to set forth upon any of said items the separate vote
tabulation for any such item pursuant to this action.
2
Yz-- \:)~\95~
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
Received by:
PC~ dale:
.-, '," .
ALL APPLICANTS
Check type of application filed (check all that apply)
C( Rezoning ~ Special Use 0 Variance 0 Waiver 0 Administrative Appeal 0 Comp Plan (15.2-2232) Review
Applicants name/address w/zip
LeXington Falls; LLC
5960 Coleman Road
Phone:
Work:
Cell #:
Fax No.:
537-6194
Phone #:
Work:
Fax No. #:
537-6194
Property Location
6065 Peters Creek Road
o Burlington Drive
if~ ~t ~~:.: 0 1. 27. 1 3 -l) 5 - 02
Magisterial District: Ho 11 ins
Community Planning area:
Size ofparcel(s): Acres:
Existing Zoning: C 1 & R 3
histing Land Use: va can t
REZONING, SPEciAL USE PERMIT, WAIVER ANDCOMPPL4rv (15.2-2131) REnEW APPLICANTS("R1SIWICP)
Proposed Zoning: C2 with Special Use Permit
Proposed Land Use: restaurant wi th dri ve-thru
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes 0( No 0 IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? Yes ~ No 0
IF NO, A VARIANCE IS REQUIRED FIRST
]frezoning request, are conditions being proffered with this request? Yes 0 No ~
. ". ,
VARIANCE, W AIVEI{AND ADMINISTRA TIVE APPEAL APPLlCANrS(VM/AA)
V ari ance/W aiver of Section( s)
n/a
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to n.l a
Appeal oflnterpretation ofSection(s): n fa of the Roanoke County Zoning Ordinance
Appeal oflnterpretation of Zoning Map to n / a
Is the application complete? Please check jf enclosed. APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
R!SfW/CP V/AA RfS!WICP V/AA RfSIWICP V/AA
rn Consultation ~ 8 ]/2" x])" concept plan ~ Applicationfee
Application Meles and bounds description Proffers, if applicable
Justification ater and sewer application Adjoining property owners
I hereby certify that I am either the owner of the prop w r's agent orconIract purchaser and am acting with the knOwledge and consent
of the owner.
Owner's Signature
2
Applicant Lex i nQton Fall s
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the
following questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance.
~~See attached
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan.
~~See attached
PI ease describe the impact(s) of the request on the property itsel f, the adjoining properties, and the surrounding area, as well as
the impacts on public services and facilities, including water/sewer, roads, schools, parkslrecreation and fire and rescue.
~~See attached
3
· 1. This proposal is requesting that 2.35 acres be rezoned from C-1 and R-3 to C-2 with a
special use permit for the construction of a Bojangles restaurant and drive-thru. This
project encompasses many ofthe traits and attributes the Roanoke County Zoning
Ordinance intends to implement in the Peters Creek Road area while exceeding the
requirements for development within the proposed C2 parcel.
Peters Creek Road is a major arterial thoroughfare that lends itselfto commercial sites
such as Bojangles. This restaurant will give the residences and users of Peters Creek road
an opportunity for a greater variety of commercial services.
. 2. This project is located within the Hollins Community Planning Area of Roanoke County.
This site offers many of the ideas outlined in the community plan for this area. This site is
located within the transitional area as defined by the Roanoke County Community Plan.
This development creates an opportunity for needed services in the area while being an
attractive business to the surrounding communities. The proposed restaurant will offer
significant open space throughout the site and provide a site design that will minimize the
grading activities onsite. This restaurant will also provide opportunities for employment
to the surrounding communities while adding to the balanced mixture of residential and
business development along Peters Creek Road.
· 3. The design will take into account the topography of the site to produce a unique setting
for the restaurant. The Bojangles restaurant will have an access point from Peters Creek
Road across from Dwight Street. The entrance and all improvements will be designed and
constructed in accordance with Virginia Department of Transportation standards.
Amenities of the site will include outdoor seating and a picnic area. Extensive
landscaping will also be a major part of this development along the Right of Way and
throughout the parking area. This facility has access to water and sewer services and has
been confirmed with the Western Virginia Water Authority.
This development will have the nonnal usage and impact on the surrounding services and
provide a greater tax base for the County of Roanoke.o
Balzer & Associates Inc.
Rt.LE:CTIN~ TOMORROW
Roanoke County Tax Parcel Numbers 027.13-05-01.00 & 027.13-05-02.00
Legal Description for property to be rezoned
Beginning at a point on the southerly Right-of-Way line of Peters Creek Road at the northwesterly
corner of NIF James F. Douthat (Roanoke County Tax Parcel #027.13-05-03.00, Deed Book 1222,
Page 1888); thence leaving said Right-of-Way and continuing with said Douthat line S26002'00"E,
588.57 feet total to a point at the northwesterly corner of N/F Harold F. Trent, Jr. & Cheryl Trent
Tickle (Roanoke County Tax Parcel #027.13-05-05.00, Deed Book 1636, Page 1077) and being the
northeasterly beginning of the Right-of-Way line for Burlington Drive; thence along the northerly
Right-of-Way line of Burlington Drive S5r10'00'W, 155.96 feet to a point at the southeasterly corner
of N/F DKE Holdings, LLC (Roanoke County Tax Parcel #27.13-04-05.00, Instrument #200417853);
thence leaving said Right-of-Way line and continuing with said DKE line N32050'00'W, 480.85 feet
total to a point on the southerly Right-of-Way line of Peters Creek Road; thence leaving the line of
DKE and continuing along said Right-of-Way the following: N36027'20"E, 190.46 feet to a point;
thence N25003'43"E, 46.63 feet to a point; thence N33054'11 "E, 30.69 feet to the Point of Beginning
containing 2.363 acres total and being "Portion Lot C" and "Lot Mil as shown on a plat entitled
"Boundary Survey for Lexington Falls, LLC" prepared by Caldwell White Associates, dated February
10,2005, recorded in Instrument #200507902 in the clerk's office of the circuit court of the County of
Roanoke, Virginia.
PLANNERS . ARCHITECTS . ENGINEERS . SURVEYORS
ROANOKE. RICHMOND. NEW RIVER VALLEY. SHENANDOAH VA illY
1208 Corporate Circle. Roanoke. Virginia 24018. (5401 772-95elJ. FAX (540) 772-8050
'hWH.bolzer .cc
,
I CONCEPirLANcH~ci<L~~T . .
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request In such cases involving rezonings, the applicant may proffer conditions to limit the future
use and development ofthe property and by so doing, correct any deficiencies that may not be manageable by County pennitting
regulations
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit.
Site plan and building permit procedures ensure compliance with State and County development regulations and may require
changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance, the concept plan may be altered to the extent permitted by the zonIng district and other regulations.
A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature
of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the
following are considered minimum:
~l-L APPUCANTS
L a. Applicant name and name of development
X
X
X
X
X
X
X
X
X
b.
Date, scale and north arrow
c.
Lot size in acres or square feet and dimensions
d.
Location, names of owners and Roanoke County tax map numbers of adjoining properties
e,
Physical features such as ground cover, natural watercourses, floodplain, etc.
f.
The zoning and land use of all adjacent properties
All property lines and eaSements
All buildings, existing and proposed, and dimensions, floor area and heights
g.
h.
I.
Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
J.
Dimensions and locations of all driveways, parking spaces and loading spaces
Additional illformation required/or REZONING and SPECIAL USE PERMIT APPLICANTS
L k.
X I.
-
X rn.
-
X n.
-
X o.
p.
X q,
Existing utilities (water, sewer, storm drains) and connections at the site
Any driveways, entrances/exits, curb openings and crossovers
Topography map in a suitable scale and contour intervals
Approximate street grades and site distances at intersections
Locations of all adjacent fire hydrants
Any proffered conditions at the site and how they are addressed
If project is to be phased, please show phase schedule
I certify th t all items required in the checklist above are complete,
1~7/t
Date
6
'.
Community Development
Planning & Zoning Division
NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER,
PUBLIC STREET WAIVER, OR SPECIAL USE PERM:IT PETITION
PLANNING COMMISSION APPLlCA TlON ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver or Special Use Pennit petition ifnew or additional
information is presented at the public hearing. If it is the opinion of the majority of the
Planning Commissioners present at the scheduled public hearing that sufficient time was not
available for planning staff and lor an outside referral agency to adequately evaluate and
provide written comments and suggestions on the new or additional information prior to the
scheduled public hearing then the Planning Commission may vote to continue the petition.
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the new or additional infonnation and provide written comments and suggestions to be
included in a written memorandum by planning staff to the Planning Commission. The
Planning Commission shall consult with planning staff to determine if a continuance may be
warranted.
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMP ACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County
Transportation Engineering Manager or staff from the Virginia Department of Transportation
requests further traffic analyses and/or a traffic impact study that would be beneficial in
making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the required traffic analyses and/or traffic impact study and to provide written comments
and/or suggestions to the planning staff and the Planning Commission. If a continuance is
warranted, the applicant will be notified of the continuance and the newly scheduled public
hearing date.
Effective Date: April 19,2005
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Tax Map Number: 27.13-05-01, 27.13-05-02
Magisterial Dis/rid: Hollins Area: 0.68 Acres
October 3D, 2006 Scale: 1" =200'
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Applicants Name: Lexington Falls, LLC
Existing Zoning: C-1 & R-3
Proposed Zoning: C-2
Tax Map Number: 27.13-05-01, 27.13-05-02
Magisterial District: Hollins Area: 0.68 Acres
October 30, 2006 Scale: 1" "'200'
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Roanoke, Virginia 2-101B
5-10 712.206 5
ACTION NO.
ITEM NO. G . \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
First reading of an ordinance adopting, amending and
reenacting and repealing various sections of Chapter
5. Animals and Fowl of the Roanoke County Code to
conform to the Code of Virginia
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~1r~
SUMMARY OF INFORMATION:
Recent legislative amendments by the General Assembly to Virginia's Comprehensive
Animal Laws require revisions to the Roanoke County Code. These County Code
amendments will permit continued enforcement of restrictions on dangerous dogs,
vicious dogs, and other animal control regulations to ensure the safety and health of
County citizens. In addition to changes in the definitions of "dangerous dog", "vicious
dog" and "companion animal", this ordinance also adds definitions regarding adequate
shelter, feeding, water, exercise and care of animals in Section 5-21 of the County
Code.
Section 5-34, "Penalties", has been amended to increase the fines for violations of
these Code sections unless otherwise specified. Accordingly, Section 5-22 of the
County Code is repealed as redundant. This section also permits enforcement of the
County's animal Code provisions by private legal action to correct or remove an "animal
nuisance" or other Code violation.
A new Section 5-37 establishes a Class 3 misdemeanor for dumping or abandoning any
animal. The ordinance also updates Section 5-1 to replace the designation of "animal
warden" with the current title of "animal control officer" to conform to current state law
nomenclature. Finally, it repeals portions of the existing County Code. The County
Attorney's Office has worked with the County Police Department and the
Commonwealth's Attorney to develop this ordinance.
1
STAFF RECOMMENDATION:
Staff recommends the approval of these amendments at first reading on November 14,
2006, and final adoption of these amendments on December 5, 2006.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14,2006
ORDINANCE ADOPTING, AMENDING AND REENACTING AND
REPEALING VARIOUS SECTIONS OF CHAPTER 5. ANIMALS AND
FOWL OF THE ROANOKE COUNTY CODE TO CONFORM TO THE
CODE OF VIRGINIA
WHEREAS, the General Assembly for the Commonwealth of Virginia has
adopted various amendments to the Comprehensive Animal Laws, which are the
enabling legislation for local governments to address problems with dogs, cats and
other animals; and
WHEREAS, it is necessary to amend Chapter 5, ANIMALS AND FOWL of the
Roanoke County Code to incorporate these amendments and to bring the County Code
into conformity with the enabling legislation; and
WHEREAS, the first reading of this ordinance was held on November 14, 2006
and the second reading was held on December 5, 2006.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as
follows:
1. That various sections of Chapter 5, ANIMALS AND FOWL, of the
Roanoke County Code be amended and reenacted as follows:
ARTICLE I. IN GENERAL
Sec. 5-1. Animal control officer generally.
(a) There is hereby created the position of community service officers for the
county. Such officers shall be appointed by the chief of police.
(b) The community service officers are sworn police officers who shall enforce
the provisions of this chapter relating to dogs and other domestic animals, all other
ordinances of the county, the laws of the Commonwealth of Virginia and perform such
other duties as prescribed by the chief of police.
1
(c) Such number of community service officers as are authorized by the board
of supervisors shall be appointed by the chief of police.
(d) The community service officers shall be deemed to be the county's animal
control officer 'J/orden, within the meaning of section 3.1-796.104 of the Code of
Virginia.
ARTICLE II. DOG, CATS AND OTHER ANIMALS
Sec. 5-21. Definitions.
For the purposes of this article, the following words and phrases shall have the
meanings ascribed to them by this section, unless otherwise indicated to the contrary:
Adequate care or care means the responsible practice of qood animal husbandry,
handling, production, manaqement, confinement. feeding, watering, protection, shelter,
transportation, treatment, and, when necessary. euthanasia, appropriate for the aqe.
species, condition, size and type of the animal and the provision of veterinary care when
needed to prevent sufferinq or impairment of health.
Adequate exercise or exercise means the opportunity for the animal to move sufficiently
to maintain normal muscle tone and mass for the aqe, species. size. and condition of
the animal.
Adequate feed means access to and the provision of food that is of sufficient quantity
and nutritive value to maintain each animal in qood health: is accessible to each animal;
is prepared so as to permit ease of consumption for the aqe, species, condition, size
and type of each animal; is provided in a clean and sanitary manner: is placed so as to
minimize contamination by excrement and pests; and is provided at suitable intervals for
the species, age, and condition of the animal. but at least once daily, except as
prescribed by a veterinarian or as dictated by naturally occurrinq states of hibernation or
fastinq normal for the species.
Adequate shelter means provision of and access to shelter that is suitable for the
species, aqe, condition, size. and type of each animal; provides adequate space for
each animal: is safe and protects each animal from injury, rain, sleet. snow, hail. direct
sunliqht. the adverse effects of heat or cold, physical sufferinq, and impairment of
health; is properly liqhted: is properly cleaned; enables each animal to be clean and dry,
except when detrimental to the species; and, for doqs and cats. provides a solid
surface, restinq platform, pad, floormat. or similar device that is large enouqh for the
animal to lie on in a normal manner and can be maintained in a sanitary manner. Under
this chapter, shelters whose wire, qrid, or slat floors (i) permit the animals' feet to pass
2
through the openinQs, (ij) saQ under the animals' weiQht. or (iii) otherwise do not protect
the animals' feet or toes from injury are not adequate shelter.
Adequate space means sufficient space to allow each animal to (i) easily stand, sit, lie,
turn about, and make all other normal body movements in a comfortable, normal
position for the animal and (ij) interact safely with other animals in the enclosure. When
an animal is tethered, ""adequate space" means a tether that permits the above actions
and is appropriate to the aQe and size of the animal; is attached to the animal by a
properly applied collar, halter, or harness confiqured so as to protect the animal from
iniury and prevent the animal or tether from becominQ entanQled with other objects or
animals, or from extendinQ over an obiect or edqe that could result in the stranqulation
or iniury of the animal; and is at least three times the lenQth of the animal. as measured
from the tip of its nose to the base of its tail. except when the animal is beinQ walked on
a leash or is attached by a tether to a lead line. When freedom of movement would
endanQer the animal. temporarily and appropriately restrictinQ movement of the animal
accordinQ to professionally accepted standards for the species is considered provision
of adequate space.
Adequate water means provision of and access to clean, fresh, potable water of a
drinkable temperature that is provided in a suitable manner. in sufficient volume, and at
suitable intervals. but at least once every 12 hours. to maintain normal hydration for the
aqe, species, condition, size and type of each animal. except as prescribed by a
veterinarian or as dictated by naturally occurrinQ states of hibernation or fastinq normal
for the species; and is provided in clean, durable receptacles that are accessible to
each animal and are placed so as to minimize contamination of the water by excrement
and pests or an alternative source of hydration consistent with Qenerally accepted
husbandry practices.
Animal nuisance: Is created when any companion animal, dog, cat or other domestic
animal unreasonably annoys humans, endangers the life or health of other animals or
persons or substantially interferes with the rights of citizens, other than their owners, to
the enjoyment of life or property. Such acts of nuisance shall include, but are not limited
to, the following:
(1) Damages property other than that of the animal's owner;
(2) Attacks or disturbs other animals, persons or vehicles by chasing, barking or biting;
(3) Makes excessive noises including, but not limited to, barking, whining, howling,
caterwauling or crying;
(4) Creates noxious or offensive odors;
(5) Defecates upon any public place or upon premises not owned or controlled by the
owner unless promptly removed by the animal's owner; or
(6) Creates an unsanitary condition or insect breeding site due to an accumulation of
excreta or filth.
* * * *
3
"Companion animal" means anv domestic or feral doa. domestic or feral cat, nonhuman
primate, auinea pia, hamster, rabbit not raised for human food or fiber, exotic or native
animal, reptile, exotic or native bird. or anv feral animal or anv animal under the care,
custodv. or ownership of a person or anv animal that is bouaht, sold, traded, or bartered
bv anv person. Aaricultural animals, aame species, or anv animals regulated under
federal law as research animals shall not be considered companion animals for the
purposes of this chapter.
D3Rgo,":ous dog: Any dog, conine or conine crossbreed lNhich hos bitten, ottacked, or
inflicted injury on 0 person or componion animal, other thon 0 dog, or killed 0
comp~mion onimal, or 'Nhich hos been decl3red dangerous by ony general district court
or circuit court of this commonwealth or any community service officer.
"Dangerous dog" means a canine or canine crossbreed that has bitten, attacked, or
inflicted injury on a person or companion animal that is a dog or cat or killed a
companion animal that is a dog or cat; however, when a dog attacks or bites a
companion animal that is a dog or cat 3nothor dog, the attacking or biting dog shall not
be deemed dangerous (i) if no serious physical injury as determined by a licensed
veterinarian has occurred to the dog or cat as a result of the attack or bite, (ii) both
animals are owned by the same person, (iii) if such attack occurs on the property of the
owner or custodian of the attacking or biting dog, or (iv) for other good cause as
determined by the court. No dog shall be found to be a dangerous dog as a result of
biting, attacking or inflicting injury on a dog or cat another dog while engaged with an
owner or custodian as part of lawful hunting or participating in an organized, lawful dog
handling event.
'* * * '*
Owner: Any person having a right of property in a companion animal, dog or cat, and
any person who keeps or harbors a companion animal, dog or cat or has the companion
animal, dog or cat in his care or who acts as its custodian, and any person who permits
a companion animal. dog or cat to remain on or about any premises occupied by him.
* * * *
To run at large: A domestic or feral doa, exotic or poisonous animal or exotic bird or
poultry ~ shall be deemed to run at large while roaming, running or self-hunting off
the property of its owner or custodian and not under its owner's or custodian's
immediate control.
Vicious dog: Any dog, canine or canine crossbreed which hos (1) killed 0 person; (2)
inflioted cerious injury to a person, including multiple bites, serious dicfigurement,
serious impoirment of health, or serious impoirment of a bodily function; or (3) continued
to exhibit the behovior 'Nhich resulted in a previous finding by 0 court or community
4
service officer that it is a dangerous dog, provided that its owner h3S been given notice
of that finding; or (1) ~....hich has been found vicious by any general district court or circuit
court of this commom....eolth.
"Vicious dOG" means a canine or canine crossbreed that has (i) killed a person; (ii)
inflicted serious iniury to a person, includinG multiple bites, serious disfiaurement,
serious impairment of health, or serious impairment of a bodily function; or (iii)
continued to exhibit the behavior that resulted in a previous findinG bv a court or on or
before July 1, 2006, by an animal control officer as authorized by local ordinance that it
is a dangerous doa, provided that its owner has been aiven notice of that findina.
Sec. 5-22. Violations of article. - REPEALED.
Unless otherwise specifically provided, a violation of any provision of this article shall
constitute a Class 4 misdeme::mor. In addition, any "animal nuisance" as defined in
section 5 21 moy also be correctod, removed or oboted through an appropriate oction at
law or suit in equity by any person suffering injury or damage therefrom.
Sec. 5-26.1. Dangerous dogs; vicious dog; penalties; procedures.
(a) Dangerous dog. It shall be unlawful and a Class 1 misdemeanor to own, keep,
harbor, act as custodian of or permit to remain on or about any premises any dog that
the owner knew or reasonably should have known to be a dangerous dog, as defined by
section 5-21, except in strict compliance with section 5-26.3 of this Code. If after hoaring
evidence, the court finds any dog to be a d::mgorous dog, the court shall, in 3ddition to
any other penalties imposed, order the dog's o'lmer to comply 'Nith the provisions of
section 5 26.3. If any owner kne..... or reasonably should have known any dog to be a
d:mgerous dog and such dog there::rftor C3uses 0 'Nound to any person, such m\'ner
shall be guilty of a CI3SS 1 misdemeanor. If any dOG previously declared to be a
danGerous doa bites a human beinG or attacks a human beina causinG bodily iniury.
such owner shall be Guilty of a Class 1 misdemeanor.
(b) Vicious dog. It shall be unlawful and a Class 1 misdemeanor to own, keep, harbor,
act as custodian of or permit to remain on or about any premises any dog that the
owner knew or reasonably should have known to be a vicious dog, as defined by
section 5-21. If, after hearing evidence, the court finds any dog to be a vicious dog, the
court shall, in addition to any other penalties imposed, order the community service
officer to euthanize the dog. If any O'lmer kne'N or reasonably should have known any
dog to be a vicious dog and such dog thereafter causes a wound to any person, such
owner shall be guilty of a Closs 1 misdemeanor.
5
(c) Procedures.
(1) Any community service and/or oolice officer who has reason to believe that a
canine or canine crossbreed within the county is a dangerous dog or vicious dog shall
apply to a magistrate within the county for the issuance of a summons or 'Narrant
requiring the owner or custodian, if known, to appear before the county general district
court at a specified time. The summons or 'Narrant shall advise the owner or custodian
of the nature of the proceeding and the matters at issue. When a warr:mt has been
obtained or a summons issued pursuant to this section, the community service officer
and/or police officer may, in his discretion, confine the dog until such time as evidence
shall be heard and a verdict rendered. Otherwise, the owner or custodian shall confine
the dog until the evidence shall be heard and a verdict rendered. The court may,
through its contempt power, compel the owner, custodian or harborer of any dog to
produce it for the community service officer and/or police officer. In the event any dog is
found to be a dangerous dog or a vicious dog, the owner or custodian of such dog shall
be responsible for payment to the county of any expenses of impounding and keeping
the dog pending disposition of the case at the rate prescribed by the county board of
supervisors.
(2) In the alternative, any community servioe officer, after due investigation and written
notice to the O'.\'ner or custodian of a dog, may determine '.\'hether a dog is :1 dangerous
dog. If the community service officer so determines :1 dog to be a dangerous dog, he
shall order the animal's ovmer or custodian to comply with the provisions of section 5
26.3 of thi(:; code. If the :1nimal's owner or custodian disagrees with the community
service officer's determination, he may appeal the determin:1tion to the county general
district court for :1 trial on the merits.
(2) If, after hearinG the evidence, the court finds that the animal is a danGerous dog,
the court shall order the animal's owner to comolv with Sections 5-26.2 and 5.26.3 of
the countv code. If. after hearinG the evidence, the court finds that the animal is a
vicious dog, the court shall order the animal euthanized in accordance with state law.
(d) If the owner or custodian of an animal found to be a dangerous dog is a minor, the
custodial parent or legal guardian shall be responsible for complying with all
requirements of this chapter.
(e) All fees collected pursuant to this section, less the costs incurred by the county in
producing and distributing the licenses and tags required by ordinance, shall be paid
into a special dedicated fund for the purpose of paying the expenses of any training
courses required by community service officers under S 3.1 796.105 C; 3.1-796.104 of
the Code of Virginia or its successor.
6
Sec. 5-26.2. Licensure of dangerous dog.
(a) The owner or custodian of any dog found by a court or a community service officer
to be a dangerous dog shall, within ten (10) days of such finding, obtain a dangerous
dog reqistration certificate or license from the treasurer by paying the fee required by
section 5-44 of this Code. The treasurer shall provide the owner or custodian with a
uniformly designed tag which identifies the dog as a dangerous dog. The owner or
custodian shall affix the tag to the dog's collar and ensure that the dog wears collar and
tag at all times. All certificates or licenses issued pursuant to this section shall be
renewed annually as required by section 5-44 of this Code. The community service
officer shall provide a copy of the danqerous doq reqistration certificate or license and
verification of the owner's compliance with the requirements of this article to the State
Veterinarian.
(b) No dangerous dog license shall be issued until the applicant has filed with the
treasurer the insurance certificate required by section 5-26.3(c). The treasurer shall
immediately forward a copy of such certificate to the police department and the county's
risk manager for review and filing. The risk manager shall immediately notify the
community service and/or police officer of any noncompliance with the provisions of
section 5-26.3(c) of which the risk manager becomes aware.
(c) Any license or renewal required to be obtained under this section shall only be
issued to persons eighteen (18) years of age or older who present satisfactory evidence
(1) of the dog's current rabies vaccination, (2) that the provisions of subsections (a), (b)
and (d) of section 5-26.3 have been complied with, and (3) that the animal has been
neutered or spayed.
Sec. 5-26.3. Keeping dangerous dogs; conditions.
It shall be unlawful for any owner of any dangerous dog to own, keep, or harbor any
such dog within the county except in compliance with each of the following conditions
and specifications:
* * * *
(c) The owner of any dangerous dog shall procure and maintain public liability
insurance in the amount of fifty thous::md dollars ($50,000.00) one hundred thousand
dollars ($100,000) insuring the owner for any injury or damage caused by such dog.
The owner shall maintain a valid policy and certificate of insurance issued by the
insurance carrier or agent as to the coverage required by this subsection at the
premises where such dog is kept and shall, upon request, display such policy and
certificate to any community service officer or police officer.
* * * *
7
Sec. 5-28. Running at large--Prohibited.
(a) It shall be unlawful for the owner of any domestic or feral dOG, exotic or poisonous
animal or exotic bird or poultry Ga9 to permit such domestic or feral dOG, exotic or
poisonous animal or exotic bird or poultry Ga9 to run at large in the county at any time
during any month of the year.
(b) This section shall not apply to a Ga9 companion animal engaged in lawful hunting
in open season or when being trained or exercised and accompanied by its owner or
custodian or under the immediate control of its owner or custodian.
Sec. 5-29. Same--Impoundment.
(a) It shall be the duty of the community service officer or other officer to cause any
dog or animal found running at large in violation of section 5-28 or any dog or cat
creating an animal nuisance in the presence of the officer as defined by section 5-21 to
be caught and confined in the county animal shelter. Every reasonable effort shall be
made on the part of the community service officer or other officer to determine the
ownership of an animal so confined if the animal has an identifying collar, tag, license or
tattooed identification or electronic implant and to notify the owner of its whereabouts.
Such officer shall make a reasonable effort within forty-eight (48) hours of the animal's
confinement to notify any owner who may be readily identified of such confinement.
(b) A dog or cat or other domestic animal or companion animal confined under this
section or other lawful authority may be claimed by the rightful owner after displaying
proof of ownership, a current dog or cat license and proof of current rabies inoculation
of the animal. No dog, Gf cat, or comoanion animal shall be released to any person
claiming ownership, unless such license and proof have been displayed.
.. '* 'It ..
Sec. 5-33. Disposal of dead dogs. companion animal.
The owner of any Ga9 companion animal which has died from disease or other cause
shall forthwith cremate or bury the same. If, after notice, the owner fails to do so, the
community service officer or other officer shall bury or cremate the Ga9 como anion
animal and he may recover, on behalf of the county, from the owner his cost for this
service. All sums recovered under this section shall be deposited to the community
service animal impoundment account.
8
Sec. 5-34. Penalties.
A violation of any provision of this article and any "animal nuisance" as defined in
sections 5-21 may also be corrected, removed or abated throuah an appropriate action
at law or suit in equity bv any person sufferinq iniurv or or damaQe therefrom.
(a) Except as otherwise specifically provided, the penalties for violations of all sections
of this chapter shall be as follows:
(1) For the first offense, a fine of not less than ten dollars ($10.00) nor more than
t'Ncnty dolbrs ($20.00). twenty-five dollars ($25) nor more than one hundred dollars
($100).
(2) For a second offense within a consecutive twelve-month period, a fine of not less
than twenty dolbrs ($20.00) nor marc th=:m fifty dol13rs ($50.00). fifty dollars ($50) nor
more than one hundred fifty dollars ($150).
(3) For a third and all subsequent offenses, a fine of not less than fifty doll~lrs ($50.00)
nor morc th3n two hundred fifty dol13rs ($250.00). one hundred fifty dollars ($150) nor
more than two hundred fifty dollars ($250.00).
(4) The judge trying case may order any animal permanently removed from the county
within twenty-four (24) hours of such order.
* * * *
Sec. 5-37. Abandonment of animal: penalty.
No person shall abandon or dump any animal. Violation of this section is a Class 3
misdemeanor. Nothing in this section shall be construed to prohibit the release of an
animal bv its owner to a pound. animal shelter, or other releasing agency.
2. This ordinance shall be in full force and effect from and after its adoption.
9
ACTION NO
ITEM NO.
G--~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
First reading of an ordinance to accept the conveyance of
152.274 acres of real estate located on Read Mountain from
Fralin & Waldron, Inc. to the Board of Supervisors
SUBMITTED BY:
Paul Mahoney
County Attorney
Elmer C. Hodge CL- ff-~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS: --/-" ~
-sL-,. r!: tn., .~~'~ ~ ,W;;. ~,
I/OF ~ ~ 3r-< ~L w-<n-t~,'k>.~
~~..
SUMMARY OF INFORMATION:
In 2005, Fralin & Waldron, Inc. donated a conservation easement to the Virginia Outdoors
Foundation (VOF) on 153.59 acres of Read Mountain. This property is visible from the
Blue Ridge Parkway and the Read Mountain Overlook. It includes the upper slopes of the
southern side of Read Mountain and extends to the ridgeline. The generous donation of
this conservation easement to the Commonwealth of Virginia will forever protect this scenic
viewshed for the public good.
At this time, Fralin & Waldron, Inc. is offering to donate the fee simple ownership of
152.274 acres of this property to Roanoke County for public park purposes. The total
amount of land is reduced by the size of the water tank lot (1.824 acres) on the property.
The conservation easement that encumbers the property does not allow any further
subdivision of the property. It also restricts the size of any structure to less than 1,000
square feet, without prior approval of VOF, and restricts the location of any structure to
below the 1600 foot elevation contour line. The easement allows the passive, recreational
use of the property to include hiking, biking and horseback riding. The donation of this
property to the County will add open space acreage to our inventory - which as pointed out
in the recent Parks Master Plan, is needed.
..,
During the last ten years, Roanoke County has worked cooperatively with the National Park
Service to identify and protect viewsheds from the Parkway. Three years ago, Scenic
America named the Roanoke County stretch of the Parkway a "Last Chance Landscape" -
a dubious distinction at best. That designation has encouraged the County to renew our
efforts to preserve this beautiful and unique stretch of national parkland.
It is through the generous, civic-minded efforts of private corporations such as Fralin &
Waldron, Inc. that the County can hope to be successful in our efforts to protect this
national park, open spaces, mountainsides and ridgetops. By forming a partnership with
the VOF and Roanoke County, Fralin & Waldron, Inc. has proven once again that it is
possible for development and conservation to work hand-in-hand.
FISCAL IMPACT:
None
ALTERNATIVES:
1. Accept the donation of 152.274 acres from Fralin & Waldron, Inc.
2. Do not accept the donation of 152.274 acres from Fralin & Waldron, Inc.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14, 2006
ORDINANCE TO ACCEPT THE CONVEYANCE OF 152.274 ACRES OF
REAL ESTATE (PORTIONS OF TAX MAP NO. 39.00-1-1.3 AN D 39.02-
4-27.02) LOCATED ON READ MOUNTAIN FROM FRALIN &
WALDRON, INC. TO THE BOARD OF SUPERVISORS
WHEREAS, Fralin and Waldron, Inc. wishes to donate to the County a parcel of
real estate consisting of 152.274 acres located on Read Mountain; and
WHEREAS, this parcel is encumbered with a conservation easement in favor of
the Virginia Outdoors Foundation (VOF) and the Read Mountain Alliance is awaiting
grant approval for funding to improve access and trailhead parking for this property; and
WHEREAS, Fralin & Waldron will convey this property without cost to the County
of Roanoke to protect this portion of Read Mountain for the benefit of the citizens of and
visitors to the Roanoke Valley; and
WHEREAS, the acceptance of this conveyance is consistent with the adopted
Community Plan and it will support the open space and viewshed protection policies
and goals of the County and provide enhanced opportunities for passive recreational
uses; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance will be held on November 14, 2006, and the second
reading will be held on December 5, 2006.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1
1. That the acquisition by donation from Fralin & Waldron, Inc. of a 152.274
acre parcel of real estate located on Read Mountain (Portions of Tax Map No. 39.00-1-
1.3 and 39.02-4-27.02), is hereby authorized and approved.
2. That the County Administrator or Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
2
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ACTION NO.
ITEM NO.
G,3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
First reading of an ordinance to accept the conveyance of
approximately 0.35 acres of real estate located at 4808
Pleasant Hill Drive, Windsor Hills Magisterial District, from
the Roanoke County School Board to the Board of
Supervisors
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
This ordinance authorizes the acceptance of a conveyance from the Roanoke County
School Board of approximately 0.35 acres of real estate located at 4808 Pleasant Hill
Drive. The School Board purchased this property for the purpose of construction of the
roadway into the Hidden Valley High School.
On October 25, 2006, the School Board adopted a resolution declaring this property to
be surplus and authorizing the conveyance of this property to the Roanoke County
Board of Supervisors.
STAFF RECOMMENDATION:
Staff recommends approval of the first reading of this ordinance on November 14, 2006,
and that the Board favorably considers the adoption of this ordinance at the second
reading to be held on December 19, 2006.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14.2006
ORDINANCE TO ACCEPT THE CONVEYANCE OF APPROXIMATELY
0.35 ACRES OF REAL ESTATE (TAX MAP NO. 86.08-4-14) LOCATED
AT 4808 PLEASANT HILL DRIVE, WINDSOR HILLS MAGISTERIAL
DISTRICT, FROM THE ROANOKE COUNTY SCHOOL BOARD TO THE
BOARD OF SUPERVISORS
WHEREAS, the County School Board of Roanoke County has determined that it
has no further use for approximately 0.35 acres of unimproved real estate it owns in the
Windsor Hills Magisterial District and located at 4808 Pleasant Hill Drive and being all of
Tax Map No. 86.08-4-14; and
WHEREAS, at their meeting on October 25, 2006, the County School Board
declared the above-mentioned 0.35 acre parcel of real estate to be surplus property,
thus allowing the Board of Supervisors to obtain ownership of the property upon
approval of this ordinance and recordation of a deed; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance will be held on November 14, 2006, and the second
reading will be held on December 19, 2006.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the conveyance of a parcel of real estate containing approximately
0.35 acres and located at 4808 Pleasant Hill Drive (Tax Map No. 86.08-4-14) from the
County School Board of Roanoke County to the Board of Supervisors, is hereby
accepted, authorized, and approved.
2. That the County Administrator or Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
ACTION NO.
ITEM NO.
G-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
First reading of an ordinance accepting a bid for and
authorizing the sale of approximately 0.35 acres of real
estate located at 4808 Pleasant Hills Drive, Windsor Hills
Magisterial District
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
~~
SUMMARY OF INFORMATION:
This ordinance authorizes the acceptance of a bid and authorizes the sale of
approximately 0.35 acres of real estate located at 4808 Pleasant Hill Drive.
On October 25, 2006, the School Board adopted a resolution declaring this property to
be surplus and authorizing the conveyance of this property to the Roanoke County
Board of Supervisors.
In accordance with County policy regarding the availability of this property for purchase
(i) a notice has been mailed to the adjoining property owners on Pleasant Hills Drive; (i1)
a legal ad has been placed in the newspaper requesting bids for the purchase of this
property; and (iii) a public hearing to formally accept a bid for the purchase of this
property has been placed on the Board's agenda for December 19, 2006.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the first reading of this ordinance on
November 14, 2006, and that the Board favorably consider the adoption of this
ordinance at the second reading and public hearing to be held on December 19, 2006.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14, 2006
ORDINANCE ACCEPTING A BID FOR AND AUTHORIZING THE SALE
OF APPROXIMATELY 0.35 ACRES OF REAL ESTATE (TAX MAP NO.
86.08-4-14) LOCATED AT 4808 PLEASANT HILLS DRIVE, WINDSOR
HILLS MAGISTERIAL DISTRICT
WHEREAS, at their meeting on October 25, 2006, the County School Board
declared a 0.35 acre parcel of real estate to be surplus property, thus allowing the
Board of Supervisors to obtain ownership of the property upon approval of an ordinance
and recordation of a deed; and
WHEREAS, Board of Supervisors of Roanoke County have determined that it
has no use for this parcel of unimproved real estate fn the Windsor Hills Magisterial
District and located at 4808 Pleasant Hill Drive and being all of Tax Map No. 86.08-4-14
and has declared said parcel surplus and available for sale to the public; and
WHEREAS, in accordance with County policy regarding the availability of this
property for purchase (i) a notice has been mailed to the adjoining property owners on
Pleasant Hills Drive; (if) a legal ad has been placed in the newspaper requesting bids for
the purchase of this property; and (iii) a public hearing to formally accept a bid for the
purchase of this property has been placed on the Board's agenda for December 19,
2006; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance will be held on November 14, 2006, and the second
reading and public hearing will be held on December 19, 2006.
1
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the bid of in the amount of
for the purchase of approximately 0.35 acres of real
estate located at 4808 Pleasant Hills Drive (Tax Map No. 86.08-4-14) is hereby
accepted and sale of this property is hereby authorized.
2. That the County Administrator or Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
2
ACTION NO.
ITEM NO.
G-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14,2006
AGENDA ITEM:
First reading of an ordinance authorizing the relocation of a 15'
access easement located upon portions of Huntridge Grove
Subdivision, Section No.1, and crossing Stayman Drive as
shown on the plat of property of F&W Community
Development Corporation, Vinton Magisterial District
SUBMITTED BY:
Joseph B. Obenshain
Senior Assistant County Attorney
Elmer C. Hodge ~ <<~
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
~~~
SUMMARY OF INFORMATION:
The originally recorded plat for property of F & W Community Development Corporation,
recorded in the office of the Clerk of the Circuit Court of the County of Roanoke, Virginia, in
Plat Book 18, Page 99, dedicated a 15 foot access easement for purposes of a stormwater
management area. Subsequent to the resubdivision of a portion of this property of F & W
Development Corporation as Huntridge Grove, Section 1, subdivision, the developer has
agreed to relocate this 15' access easement to adjoining property owned by it at the
request of the County's engineering staff. The new location of this 15' access easement
will be approved by the County's development staff as part of the review process for
adjoining subdivision development.
Construction of the required infrastructure improvements, including the building of Stayman
Drive to state mandated standards, for this subdivision have been completed. Because the
platted 15' access easements runs across Stayman Drive in two locations, it must be
relocated and action must be taken by the Board of Supervisors in accordance with Section
15.2-2271 of the Code of Virginia, 1950, as amended, to accomplish this relocation. This
formal action is required by the Virginia Department of Transportation in order for Stayman
Drive to be accepted into the Virginia Secondary Road System and to permit the release of
the subdivision bond being held by Roanoke County.
The County's Department of Community Development has reviewed this request and
supports the relocation of this 15 foot access easement and the vacation of that portion of
the easement located in Huntridge Grove, Section 1 and crossing Stayman Drive. A new
access easement to the stormwater management area serving this area will be located on
an adjoining subdivision, "Keswick Court", being developed by Fralin & Waldron, Inc.,
currently in the review process with the county's Department of Community Development.
Pertinent information is shown on Exhibits "A" & "B" and attached hereto and titled "PLAT
SHOWING SECTION NO.1, "HUNTRIDGE GROVE" PROPERTY OF FRALIN AND
WALDRON, INC., BEING THE RESUBDIVISION OF TRACT "A" (P.B. 25, PG. 87)
SITUATED ALONG HUNTRIDE ROAD, VINTON MAGISTERIAL DISTRICT, ROANOKE
COUNTY, VIRGINIA" and "Plat Showing Zero Lot Line Subdivision 'KESWICK COURT',
Property of FRALIN & WALDRON, INC., Being the Resubdivision of ROANOKE COUNTY
TAX # 39.02-04-27.05, Situated Along Huntridge Road, Hollins Magisterial District,
Roanoke County, Virginia",
FISCAL IMPACT:
The cost and expenses associated herewith, including but not limited to publication, survey
and recordation costs, shall be the responsibility of the petitioners.
ALTERNATIVES:
1. Adoptthe proposed ordinance authorizing the vacation of a right-of-way.
2. Do not adopt the proposed ordinance authorizing the vacation of the right-of-way.
STAFF RECOMMENDATION:
Staff recommends that the Board approve the first reading of the ordinance and schedule
the second reading and public hearing for December 19, 2006.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14, 2006
ORDINANCE AUTHORIZING THE RELOCATION OF A 15' ACCESS
EASEMENT LOCATED UPON PORTIONS OF HUNTRIDGE GROVE
SUBDIVISION, SECTION NO.1, AND CROSSING STAYMAN DRIVE AS
SHOWN ON THE PLAT OF PROPERTY OF F & W COMMUNITY
DEVELOPMENT CORPORATION RECORDED IN PLAT BOOK 18, PAGE
99, LOCATED IN THE VINTON MAGISTERIAL DISTRICT
WHEREAS, a 15 foot access easement for purposes of a stormwater management
area was dedicated to the County of Roanoke by a plat for subdivision of property of F & W
Community Development Corporation, recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in Plat Book 18, page 99; and,
WHEREAS, the said 15 foot access easement for purposes of a stormwater
management area is shown as crossing various lots of Huntridge Grove, Section No.1,
subdivision and underlying Stayman Drive, a public street proposed for acceptance into
the Virginia Secondary Road System, all as shown on "Plat Showing Section No.1,
'HUNTRIDGE GROVE', Property of Fralin and Waldron, Inc., Being the Resubdivision of
Tract "A" (P.B. 25, PG. 87) Situated Along Huntridge Road, Vinton Magisterial District,
Roanoke County Virginia", dated October 9,2002, prepared by Lumsden Associates; and,
WHEREAS, in consultation with the Roanoke County Department of Community
Development, F & W Community Development Corporation has agreed to the relocation of
said 15 foot access easement upon its adjoining property, which proposed new easement
location is acceptable to the County's engineers; and,
WHEREAS, the Virginia Department of Transportation (VDOT) has requested that
this easement relocation be accomplished by formal action of the Roanoke County Board
of Supervisors in accordance with Section 15.2-2272 (2), Code of Virginia, 1950, as
amended, in order to permanently vacate that portion of the easement underlying Stayman
Drive so as to permit the proper acceptance of Stayman Drive into the State Secondary
Road System, and,
WHEREAS, this formal board action of vacation will serve to remove potential title
question affecting several property owners in Huntridge Grove subdivision, Section No.1;
and
WHEREAS, the developer, as the Petitioner, has requested that, pursuant to
915.2-2272 of the Code of Virginia (1950, as amended), the Board of Supervisors of
Roanoke County, Virginia, vacate the existing 15 foot access easement dedicated in Plat
Book 18, Page 99, and relocate said easement as now shown on the attached Exhibits "A"
& "B"; and,
WHEREAS, this vacation will not involve any cost to the County and the affected
County departments have recommended this easement relocation and formal vacation;
and,
WHEREAS, notice has been given as required by 915.2-2204 of the Code of
Virginia (1950, as amended), and the first reading of this ordinance was held on November
14, 2006, and the second reading and public hearing was held on December 19, 2006.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter,
the acquisition and disposition of real estate can be authorized only by ordinance. A first
2
reading of this ordinance was held on November 14, 2006, and a second reading and
public hearing of this ordinance was held on December 19, 2006.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter,
the subject real estate, a 15 foot access easement, is hereby declared to be surplus and
the nature of the interests in real estate renders them unavailable for other public use.
3. That the 15 foot access easement, being designated and shown as "EX 15'
ACCESS EASEMENT (PB.18, PG.99) (TO BE VACATED)" on Exhibit "A" attached
hereto, and having been dedicated on the subdivision plat for F & W COMMUNITY
DEVELOPMENT CORPORATION and recorded in the aforesaid Clerk's Office in Plat
Book 18, page 99, in the Vinton Magisterial District of the County of Roanoke, be, and
hereby is, vacated pursuant to 915.2-2272 of the Code of Virginia,1950, as amended.
4. That a new 15 foot access easement substantially in accordance with the
location as shown on "Plat Showing Zero Lot Line Subdivision 'KESWICK COURT',
Property of FRALIN & WALDRON, INC., Being the Resubdivision of ROANOKE COUNTY
TAX # 39.02-04-27.05, Situated Along Huntridge Road, Hollins Magisterial District,
Roanoke County, Virginia", shall be dedicated to the County of Roanoke, Virginia, upon the
approval and recording of said subdivision plat in the Office of the Clerk of the Circuit Court
of Roanoke County, Virginia.
5. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioners.
6. That the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to
3
accomplish the provisions of this ordinance, all of which shall be on form approved by the
County Attorney.
7. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in accordance with 915.2-2272 of the Code of Virginia (1950, as
amended).
4
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ACTION NO.
ITEM NO.
TI-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
Appointments to Committees, Commissions and Boards
AGENDA ITEM:
SUBMITTED BY:
Diane S. Childers, CMC
Clerk to the Board
Elmer C. Hodge ('II
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals)
The four-year term of Richard L. Williams expired on October 24, 2006; the four-year
term of Wilmore 1. Leffell will expire on December 12, 2006.
2. Economic Development Authority
The four-year terms of Craig W. Sharp and Allan Robinson, Jr. expired on September
26, 2006. In addition, Neil A. Gallagher has resigned his position on this committee.
Following a closed meeting held on October 24, 2006, it was the consensus of the
Board to make the following appointments: (1) Reappointment of Craig W. Sharp and
Allan Robinson, Jr. to serve additional four-year terms that will expire on September 26,
2010; and (2) Appointment of Greg Apostolou to serve the unexpired portion of the
four-year term of Neil A. Gallagher, who has resigned. This term will expire on
September 26,2007.
3. Library Board (Appointed by District)
The four-year term of Phyllis C. Amos, Cave Spring Magisterial District, will expire on
December 31,2006.
4. Roanoke Valley Resource Authority
The four-year term of Diane D. Hyatt will expire on December 31, 2006. It is the
consensus of the Board to reappoint Ms. Hyatt to serve an additional four-year term
that will expire on December 31, 2010, and confirmation of this appointment has been
added to the consent agenda.
5. Western Virginia Regional Jail Authority
The one-year terms of Joseph P. McNamara, elected representative; Richard C. Flora,
alternate elected representative; John M. Chambliss, administrative official; and Diane
D. Hyatt, alternate administrative official, will expire on December 31, 2006.
It is the consensus of the Board to reappoint John M. Chambliss, administrative official,
and Diane D. Hyatt, alternate administrative official, to serve additional one-year terms
that will expire on December 31, 2007. Confirmation of these appointments has been
added to the consent agenda.
2
:J1-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14,2006
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for November
14, 2006, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of minutes - October 24, 2006 (Joint Meeting) and October 24, 2006
(Regular Meeting)
2. Confirmation of committee appointments
3. Request to approve holiday schedule for calendar years 2007 and 2008
4. Resolution establishing a meeting schedule for the Board of Supervisors of
Roanoke County for calendar year 2007
5. Request from the schools to accept and appropriate grant funding and
reimbursements totaling $3,724.73
6. Request from the Police Department to accept and appropriate funds from three
Division of Motor Vehicle grants in the amount of $45,000
7. Request to accept and appropriate an operating grant and a capital grant on
behalf of RADAR for Section 5311 Monies
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
1
ACTION NO.
ITEM NO.
J-Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Confirmation of committee appointments
SUBMITTED BY:
Diane S. Childers, CMC
Clerk to the Board
Elmer C. Hodge C /(
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Economic Development Authority
Following a closed meeting held on October 24, 2006, it was the consensus of the
Board to make the following appointments: (1) Reappointment of Craig W. Sharp and
Allan Robinson, Jr. to serve additional four-year terms that will expire on September 26,
2010; and (2) Appointment of Greg Apostolou to serve the unexpired portion of the
four-year term of Neil A. Gallagher, who has resigned. This term will expire on
September 26, 2007. Confirmation of these appointments has been placed on the
consent agenda.
2. Roanoke Valley Resource Authority
The four-year term of Diane D. Hyatt will expire on December 31, 2006. It is the
consensus of the Board to reappoint Ms. Hyatt to serve an additional four-year term
that will expire on December 31, 2010, and confirmation of this appointment has been
added to the consent agenda.
3. Western Virginia Regional Jail Authority
The one-year terms of Joseph P. McNamara, elected representative; Richard C. Flora,
alternate elected representative; John M. Chambliss, administrative official; and Diane
D. Hyatt, alternate administrative official, will expire on December 31, 2006.
It is the consensus of the Board to reappoint John M. Chambliss, administrative official,
and Diane D. Hyatt, alternate administrative official, to serve additional one-year terms
that will expire on December 31, 2007. Confirmation of these appointments has been
added to the consent agenda.
2
ACTION NO.
ITEM NO.
J-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Request to approve holiday schedule for calendar years 2007
and 2008
Joe Sgroi
Director of Human Resources
Elmer C. Hodge ~e?-- -!I~
County Administrator
SUBMITTED BY:
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
g... --~../ ~~
SUMMARY OF INFORMATION:
The Board has designated three minor, floating holidays in which the County will be open.
These are President's Day, Columbus Day and Veteran's Day. In the past, the Board of
Supervisors has designated Columbus Day holiday to be observed on Christmas Eve,
December 24, or the day after because it fell within the Christmas work week on a day
when citizens' activity is usually slow.
We have reviewed the holidays for the next two years, 2007 and 2008. In 2007, Christmas
Eve falls on Monday prior to the designated holiday for Christmas on Tuesday. In 2008,
Christmas falls on Thursday (please refer to the calendar examples outlined below).
Within the current year, there was no change because Christmas Day falls on a Monday.
2007
SUN MON TUt WED THU FRI SAT
Christmas Christmas
Eve
2008
SUN MON TUE WED THU FRI SAT
Christmas Day after
Christmas
Below are the recommended holidays for 2007 and 2008:
Holidav 2007 2008
New Year's Day
Martin Luther King Day
President's Day*
Memorial Day
Independence Day
Labor Day
Columbus Day**
Veterans' DayH*
Thanksgiving Day
Day after Thanksgiving
Day before Christmas
Christmas Day
Day after Christmas
Monday, January 1
Monday, January 15
Monday, February 19
Monday, May 28
Wednesday, July 4
Monday, September 3
December 24, 2007
Sunday, November 11
Thursday, November 22
Friday, November 23
Monday, December 24
Tuesday,December25
NIA
*Floating holiday - County offices remain open
Tuesday, January 1
Monday, January 21
Monday, February 18
Monday, May 26
Friday, July 4
Monday, September 1
December 26, 2008
Tuesday, November 11
Thuffiday,November27
Friday,November28
N/A
Thuffiday,December25
Friday, December 26
HFloating holiday. It is recommended that the Columbus Day floating holiday be moved
and designated on the dates indicated in December.
H*Floating holiday - Veterans' Day falls on Sunday in 2007 and will be recognized on
Monday per the Roanoke County Employee Handbook, Chapter 4, Section 4, which says,
"When a holiday falls on a Saturday, the Friday before the holiday will be observed. When
a holiday falls on a Sunday, the Monday following the holiday will be observed."
FISCAL IMPACT:
None
ALTERNATIVES:
1. Approve the holiday schedule for calendar years 2007 and 2008 as outlined above.
2. Do not approve the holiday schedule as outlined above.
STAFF RECOMMENDATION:
Staff recommends approving the holiday schedule for calendar years 2007 and 2008 as
outlined above. This includes the recommendation that the Columbus Day floating holiday
be observed on Monday, December 24,2007 and Friday, December 26,2008 in each of
the said years. This recommendation is based upon information provided by a survey of
departments that provide services to the public.
ACTION NO.
ITEM NO.
S-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Resolution establishing a meeting schedule for the Board of
Supervisors of Roanoke County for calendar year 2007
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors of Roanoke County establishes a schedule for its meetings
annually at the organizational meeting in January. This year in order to facilitate
scheduling of calendars and meeting rooms, the Board will establish its meeting schedule
for 2007 at this November meeting.
It has been the custom of this Board to schedule its meetings on the second and fourth
Tuesdays of each month. The attached resolution continues this tradition, except for the
months of November and December.
Finally, the Board must schedule an organizational meeting for January 2008. Staff
recommends that the Board schedule its organizational meeting for Tuesday, January 8,
2008 at 2:00 p.m.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the attached
resolution.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14, 2006
RESOLUTION ESTABLISHING A MEETING SCHEDULE FOR THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR
YEAR 2007
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2007, the regular meetings of the Board of
Supervisors of Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Tuesday, January 9, 2007 at 3 pm
Tuesday, January 23, 2007 at 3 pm and 7 pm
Tuesday, February 13, 2007 at 3 pm
Tuesday, February 27, 2007 at 3 pm and 7 pm
Tuesday, March 13, 2007 at 3 pm
Tuesday, March 27, 2007 at 3 pm and 7 pm
Tuesday, April 1 0, 2007 at 3 pm
Tuesday, April 24, 2007 at 3 pm and 7 pm
Tuesday, May 8, 2007 at 3 pm
Tuesday, May 22, 2007 at 3 pm and 7 pm
Tuesday, June 12, 2007 at 3 pm
Tuesday, June 26, 2007 at 3 pm and 7 pm
Tuesday, July 10, 2007 at 3 pm
Tuesday, July 24, 2007 at 3 pm and 7 pm
Tuesday, August 14, 2007 at 3 pm
Tuesday, August 28,2007 at 3 pm and 7 pm
Tuesday, September 11,2007 at 3 pm
Tuesday, September 25,2007 at 3 pm and 7 pm
Tuesday, October 9, 2007 at 3 pm
Tuesday, October 23,2007 at 3 pm and 7 pm
Tuesday, November 13, 2007 at 3 pm and 7 pm
Tuesday, December 4, 2007 at 3 pm
Tuesday, December 18,2007 at 3 pm and 7 pm
2. That the organizational meeting for 2008 shall be held on Tuesday,
January 8, 2008 at 2:00 p.m.
2
ACTION NO.
ITEM NO.
J-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Request from the schools to accept and appropriate grant
funding and reimbursements totaling $3,724.73
Elmer C. Hodge C lJ
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools requests that the Board accept and appropriate the following
funds:
1. The school system received a grant from the Allstate Foundation to support the
continuation of a partnership with the Roanoke County Police Department, Allstate
Insurance and the Allstate Foundation. The grant will support the continuation of
the Partnering for the Privilege Safe Teen Driving program initiated in 2006 to
improve safe driving habits for teen drivers. The grant award is in the amount of
$1,500.
2. Roanoke County Schools will receive excess reimbursements form the Universal
Service Fund (E-Rate) Program in the amount of $2,224.73. The funds will be used
to supplement the instructional technology equipment budgets by purchasing
classroom instructional equipment.
FISCAL IMPACT:
The Driver Education budget will be increased by $1,500.
The Technology Instructional Equipment budget will be increased by $2,224.73
AL TERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of grant funding and reimbursements
in the amount of $3,724.73.
ACTION NO.
ITEM NO.
:r -/~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Request from the Police Department to accept and appropriate
funds from three Division of Motor Vehicle grants in the
amount of $45,000
SUBMITTED BY:
James R. Lavinder
Chief of Police
Elmer C. Hodge, Jr. ~}J
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following three grants from the Division of Motor Vehicles have been awarded to the
Roanoke County Police Department:
. Grant in the amount of $20,000 that will be used to support the Roanoke County Police
Department's efforts in reducing DUI related crashes by conducting our check points
throughout the year. This grant requires a 20% in-kind match.
. Grant in the amount of $15,000 that will be used to purchase RADAR units to increase
our RADAR activity in "Operation Daily Watch" program. This grant requires a 20% in-
kind match.
. Grant in the amount of $10,000 that will be used to continue the "Regional Crash
Team" to assist when dealing with fatal crashes in the Roanoke Valley. This grant
requires a 20% in-kind match.
STAFF RECOMMENDATION:
Staff recommends the acceptance and appropriation of three Division of Motor Vehicle
grants in the amount of $45,000.
ACTION NO.
ITEM NO.
J-r]
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
Request to accept and appropriate an operating grant and a
capital grant on behalf of RADAR for Section 5311 Monies
AGENDA ITEM:
SUBMITTED BY:
John M. Chambliss, Jr.
Asst. County Administrator
Elmer C. Hodge cL ~r
County Administrator
APPROVED BY:
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Unified Human Transportation Services (RADAR), who operates the CORTRAN program
on behalf of Roanoke County, has been advised by the Commonwealth of Virginia's
Department of Rail and Public Transportation that they will receive $39,263 in Section 5311
operating monies which is used to offset operating costs for the CORTRAN program in the
rural areas of Roanoke County or other areas served by RADAR. RADAR monitors their
requests for service and offsets our operating expenses for qualified rides provided by the
program.
The State also advised that a capItal grant of $42,105 ($40,000 state share plus $2,105
local match) was approved for a replacement van lift, of which RADAR will pay the required
$2,105 match. This capital equipment and the operating monies assist our passengers
and reduce the net cost of our CORTRAN program.
FISCAL IMPACT:
No new local monies are required for these grants. The operating money for our
CORTRAN program are offset by the 5311 grant operating monies and RADAR will provide
the local match for the capital equipment grant.
STAFF RECOMMENDATION:
Staff recommends acceptance and approval of these grants and the appropriation of the
monies so that they may be used by RADAR.
N -\
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
% of General
Amount
Unaudited Balance at June 30, 2006
$13,281,742
8.08%
Balance at November 14, 2006
13,281,742
8.08%
Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General
Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues
2006 - 2007 General Fund Revenue $164,315,790
8% of General Fund Revenues $13,145,263
9% of General Fund Revenues $14,788,421
Submitted By
Re becca E. Owens
Director of Finance
Approved By
Elmer C. Hodge t: II
County Administrator
N-~
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Unaudited Balance at June 30,2006
Amount
$5,834,217.50
Balance at November 14, 2006
$5,834,217.50
$5,000,000 of this reserve is being used to upgrade Public Safety Radio System
Maior County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Unaudited Balance at June 30,2006
$679,628.00
2006-07 Capital Improvements Program-New County Garage
(500,000.00)
$179,628.00
Balance at November 14, 2006
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge & fr
County Administrator
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Unaudited Balance at June 30,2006
From 2006-2007 Original Budget
July 11, 2006
Appropriation to hire County Gypsy Moth Program, Inc.
to serve as the Gypsy Moth Coordinator
July 11, 2006
Appropriation for Legislative Liaison
Balance at November 14, 2006
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge C /1
County Administrator
N-3
Amount
$ 23,297.00
100,000.00
($10,000.00)
($18,000.00)
$ 95,297.00
FUTURE DEBT PAYMENT RESERVE
COUNTY OF ROANOKE, VIRGINIA
Unaudited Balance at June 30, 2006
FY 2006-2007 Original budget appropriation
Less increase in debt service
Add Economic Development Dropoff
FY 2006-2007 Annual Capital Contribution
County
Schools
Balance at November 14, 2006
2,000,000
(3,079,903)
811,000
600,000
600,000
Submitted By Rebecca E. Owens
Director of Finance
Approved By Elmer C. Hodge t II
County Administrator
N-L\
$ 5,941,772
(268,903)
1,200,000
$ 6,872,869
ACTION NO.
ITEM NO. N -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Accounts Paid-October 2006
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
APPROVED BY:
Elmer C. Hodge l' fJ
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks Total
Payments to Vendors $ $ $ 4,774,000.22
Payroll 1 0/06/06 962,775.31 112,688.07 1,075,463.38
Payroll 10/20/06 925,406.41 110,188.59 1,035,595.00
Manual Checks 799.20 799.20
Voids
Grand Total $ 6,885,857.80
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
-9
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PUBLIC SAFETY CENTER BUILDING PROJECT
BUDGET REPORT
COUNTY OF ROANOKE, VIRGINIA
Northrop-Grumman
Date Description Contract Amount Contingency
12/03/04 Opening Balance $ 26,030,769 $ 780,817
01/27/05 Change Order (001) 21,065 (21,065)
01/27/05 Change Order (002) * 53,835
01/28/05 Progress Payment #1 (1,456,157)
02/24/05 Progress Payment #2 (403,222)
03/24/05 Progress Payment #3 (375,678)
05/13/05 Progress Payment #4 (855,272)
06/10/05 Progress Payment #5 (401,210)
06/20/05 Change Order (003) - Establish Guaranteed
Maximum Price (51,387) 51,387
06/28/05 Change Order (004) - Foundation change 319,034 (319,034)
07/14/05 Progress Payment #6 (378,417)
07/27/05 Progress Payment #7 (445,669)
08/10/05 Progress Payment #8 (759,513)
08/23/05 Change Order (005) - Sewer Line Replacement 124,407 (124,407)
1 0/05/05 Progress Payment #9 (774.442)
10/13/05 Change Order (006) - Convert Citations and
Warrants Databases no cost
10/20/05 Progress Payment #1 0 (664,909)
12/08/05 Progress Payment #11 (1,196,297)
Northrop-Grumman
Date Description Contract Amount Contingency
12/08/05 Change Order (007) - Minor Changes to Radio
Equipment no cost
12/08/05 Change Order (008) - Additional conduits for
redundant 911 feed no cost
12/08/05 Change Order (009) - Regrading slope from
road cut south side of Cove Road 3,737 (3,737)
12/08/05 Change Order (010) - Coordination of sewer
line with Glen Cove School water line no cost
12/28/05 Progress Payment #12 (1,130,054)
01/03/06 Change Order (011) - Refrigerated storage
for evidence storage 24,621 (24,621 )
01/20/06 Change Order (012) - Modifications to voice radio
transition plan (cost offset by E911 funds) 84,060
02/02/06 Progress Payment #13 (1,099,134)
03/09/06 Progress Payment #14 (1,164,468)
04/05/06 Progress Payment #15 (1,464,883)
04/18/06 Change Order (013) - Extension of 8" Fire
Service Line to rear property line no cost
04/20/06 Progress Payment #16 (1,671,792)
06/01/06 Progress Payment #17 (1,307,330)
06/15/06 Progress Payment #18 (1,902,683)
06/21/06 Change Order (014) - Modifications to IT
Carpet Squares, DAC ES Cards &
Console Upgrades 4,823 (4,823)
Northrop-Grum man
Date Description Contract Amount Contingency
06/21/06 Change Order (015) - Utility/Permit Allowance
for WVWA new Fire Hydrang Fee no cost
07/20/06 Change Order (016) - Additional security features
and office space addition to Police
Evidence Storage area 31 ,723 (31,723)
07/20/06 Change Order (017) - Addition of EIFS material
to roof screens for improved appearance
and additional electrical boxes in Police
Polygraph area 49,085 (49,085)
07/27/06 Progress Payment #19 (1,592,012)
09/13/06 Change Order (018) - Increase in size and
structural support for Police records
section, addition of plumbing in Police
forensics section, deletion of transformer
structure and additional WAN links for
communications redundancy 8,090 (8,090)
09/28/06 Progress Payment #20 (1,110,618)
10/26/06 Progress Payment #21 (1,451,867)
Balance at November 14, 2006
$
5,098,235 $ 245,619
* The funds to be used for change order #002 were taken from departmental E911 funds.
Submitted By,
Dan O'Donnell
Asst. County Administrator
Approved By,
Elmer Hodge
County Administrator
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ACTION NO,
ITEM NUMBER~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: November 14, 2006.
AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of
October 31, 2006,
SUMMARY OF INFORMATION:
SUMMARY OF INFORMATION:
GOVERNMENT:
SUNTRUST/ALEXANDER KEY
SUNTRUST/ALEXANDER KEY CONTRA
SUNTRUST SECURITIES
SUNTRUST SECURITIES CONTRA
64,291,418,00
(229,391.48)
11,040,000.00
(30,622.40)
75,071,404,12
LOCAL GOV'T INVESTMENT POOL:
GENERAL OPERATION
6,380,157.66
6,380,157,66
MONEY MARKET:
BRANCH BANKING & TRUST
SALEM BANK & TRUST
SUNTRUST/ALEXANDER KEY
SUNTRUST SECURITIES
SUNTRUST SWEEP
WACHOVIA
2,107,180.45
1,154,666,81
7,605,242.48
2,034,649.40
0.00
2,476,627,05
15,378,366.19
US-TREASURY BILLS/NOTES:
SUNTRUST/ALEXANDER KEY
TOTAL
10,961,218,98
10,961,218,98
107,791,146.95
11/03/06
ACTION NO,
ITEM NO,
(? -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
Work session to discuss the results of operations for the fiscal
year ended June 30, 2006
AGENDA ITEM:
SUBMITTED BY:
Rebecca E. Owens
Director of Finance
Brent Robertson
Director of Management and Budget
APPROVED BY:
Elmer C, Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for staff to review in detail the year end financial information
on revenues and expenditures for fiscal year June 30, 2006. Please refer to the item R-1
in your Board packet - Presentation of the Results of Operations for the Year Ended June
30, 2006 for detail and attachments,
1. Summary of Revenues and Expenditures: Rebecca Owens, Director of Finance
a. Preliminary unaudited revenues for the County operations for the year ended
June 30, 2006 exceed budgeted revenues by $3,376,670:
. $1,506,678 million will be added to the General Fund Unappropriated
Balance
. $500,000 to fund VDOT revenue sharing expenditures approved in the 2006-
07 budget
. $500,000 to fund renovations to existing Jail approved in the 2006-07 budget
. $869,992 allocated to the Major County Capital Reserve
b, Preliminary unaudited expenditures for the year ended June 30, 2006, net of
encumbrances, are $888,564 less than budgeted expenditures:
. $435,375 available for department rollover per policy
. $453,189 allocated to the Minor County Capital Reserve.
2. Discussion of Revenues: Brent Robertson, Director of Management and Budget
. The additional revenues collected were primarily from investment income and
increased tax collections in the areas of real estate, recordation and conveyance
tax, business license tax and hotel/motel tax,
. Most of these revenues were anticipated during the 2006-2007 budget preparation,
were discussed with the Board, and included in the current year's budget.
Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 14, 2006
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2,2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law,
NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2, Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
ACTION NO,
ITEM NO,
~- \
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 14, 2006
AGENDA ITEM:
Presentation of the results of operations for the fiscal year year
ended June 30, 2006
SUBMITTED BY:
Rebecca E, Owens
Director of Finance
APPROVED BY:
Elmer C, Hodge
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
The year end report that will be presented is very favorable for both the County and the
Schools, We will be able to add to the general fund balance to meet the goals for the year,
We will also be able to add $1.3 million to our capital reserves, We have worked very hard
to position ourselves to be able to accomplish some of the much needed capital projects,
and this allows us to do so, If we are very careful, we should be able to move forward on
the priorities that have been established by the board and staff over the last several
months, these being:
. Regional Jail
. Garage
. Library
. Multi-generational center
. Radio
The challenge that we will face is increasing construction costs, These projects will only
increase if we delay. It is therefore advisable to move forward on all of these projects as
soon as possible,
SUMMARY OF INFORMATION:
KPMG LLP completed their audit of the financial operations of the County of Roanoke and
the County of Roanoke Schools for the year ended June 30, 2006, The County received a
favorable opinion, The Comprehensive Annual Financial Report will be distributed to the
Board of Supervisors as soon as it is received from the printer in December 2006, The
Audit Committee met this afternoon to review the results of the year's operations and the
management letter comments from the auditors,
1
Results of Operations of the County of Roanoke for the Year Ended June 30. 2006:
Revenues of the County of Roanoke for the Year Ended June 30, 2006:
The County operations for the year ended June 30, 2006 resulted in general fund revenues
$3,376,670 over budget however of this amount $1 million was approved during the 2006-
07 budget for renovations to the existing jail ($500,000-the 1st of 5 years) and for VDOT
revenue sharing ($500,000) leaving a balance of $2,376,670 as shown on Attachment I.
The additional revenues collected were primarily from investment income and increased
tax collections in the areas of real estate, recordation and conveyance tax, business
license tax and hotel/motel tax, This is attributed to a more positive economic climate, A
detailed analysis of the general fund revenues is outlined in Attachment II.
Prior to FY2005-06, the School Board and Board of Supervisors adopted a joint funding
policy to provide for a sustainable funding stream for school and county capital
improvements in future years. The polices for use of general fund revenues and
expenditures in excess of budget at year end designates portions of year-end balance for
major and minor capital projects as well as to the general fund unappropriated balance.
Based upon these policies, staff recommends appropriating the $2,376,670 as follows:
. $1,506,678 to be added to the general fund unappropriated balance, This will
increase the General Fund Unappropriated Balance from $13,281,742 to
$14,788,420 at June 30, 2006 which is 9% of the 2006-2007 General Fund
Revenues as shown on Attachment III. No action is required from the Board for
these funds to close to the unappropriated balance,
. $869,992 to be appropriated to the Major County Capital Reserve,
Expenditures of the County of Roanoke for the Year Ended June 30, 2006:
County departments stayed within their approved budgets resulting in departmental
expenditure savings of $888,564 as shown on Attachment IV.
Based upon the policy for use of unspent expenditure appropriations at year end,
departments are able to request up to 60% of the savings within their own department for
special purchases and programs approved by the County Administrator and the remaining
reverts to the Minor County Capital Reserve for future projects. Based upon this policy,
staff recommends the following appropriations:
. Department rollovers totaling $435,375 outlined in Attachment V,
. $453,189 to be appropriated to the Minor County Capital Reserve,
2
Results of OfJerations of the Roanoke County Public Schools for the Year Ended
June 30, 2006:
Attachment VI is the report that was presented to the School Board on November 9, 2006.
The School Board will take final action to approve this report at the December 14, 2006
meeting, The Schools ended the year with actual revenues exceeding budgeted revenues
by $3,1 million and expenditures savings of $3,2 million. No action is required by the
County Board.
STAFF RECOMMENDATION:
The Board has previously approved either by policy or board action the above items noted
and no action is required by the Board. This report is being presented for informational
purposes,
3
Attachment I
County of Roanoke, Virginia
Preliminary Summary of General Operating Fund Revenues -Unaudited
For the Year Ended June 30, 2006
Budgeted
Revenues
Actual
Revenues
Amount
$ 3,376,670
500,000
500,000
2,376,670
1,506,678
$ 869,992
page 4
$ 146,281,551
$ 149,658,221
Revenues and transfers
Use of revenue collections above budget
Appropriation for VDOT revenue sharing as approved during 2006-07 budget
Appropriation for renovations of existing jail as approved during 2006-07 budget
Subtotal of excess revenue available
Addition to General Fund Unappropriated Balance
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Attachment III
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
% of General
Amount
Unaudited Balance at June 30, 2006
$13,281,742
8,08%
Addition for 2005-06 Operations
1,506,678
Balance at October 10, 2006
14,788,420
9.00%
Note: On December 21,2004, the Board of Supervisors adopted a policy to maintain the General
Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues
2006 - 2007 General Fund Revenue $164,315,790
8% of General Fund Revenues $13,145,263
9% of General Fund Revenues $14,788,420
Submitted By
Rebecca E. Owens
Director of Finance
Approved By
Elmer C, Hodge
County Administrator
page 6
Attachment IV
County of Roanoke, Virginia
Preliminary Summary of General Operating Fund Expenditures-Unaudited
For the Year Ended June 30, 2006
Budgeted
Expenditures
Actual
Expenditures
Amount
Expenditures, encumbrances, and transfers
$ 148,838,288
$ 147,949,724
$
888,564
Use of expenditure savings:
Less: Approved based on policy:
Departmental rollover per policy
Expenditure savings available for minor capital
$
435,375
453,189
page 7
FY06 to FY07
Department Rollover Requests
Department
Need
Board of Supervisors
New computers and digital equipment
Public Information
Computer and equipment for part time IT position
Laserfiche (scanning of personnel files)
Office furniture to replace broken pieces and for supply storage
Human Resources Subtotal
Human Resources
Commissioner of Revenue Certification Classes (Training)
Computers, License Fees & Split cost of collection software
Furniture & Equipment
Additional forms for court action
Commissioner of Revenue Subtotal
Treasurer Computers for new billing and collection system
Additional work stations for new employees (possible 2)
Treasurer Subtotal
Clerk Circuit Court New Copier
Court Service Unit Roll to Public Transportation
Assistant County Admin New Laptop
Assistant County Admin Subtotal
Real Estate Valuation Increase in Fuel Costs
Legislation passed by General Assembly
Painting of Office
AD field Hardware Capital Project
Real Estate Valuation Subtotal
finance Update Computers - Central Accounting
Update Computers - Payroll
Update Computers - Purchasing
Finance Subtotal
Management and Budget Update computers and printer replacement
Community Development Clearbrook Regional Stormwater Design
Carpet and Paint for 2nd floor Renovations
VGIN High Resolution Photography Upgrade
Community Development Subtotal
General Services Start up equipment & supplies for satellite garage facility
Parks & Rec Capital Maintenance
Social Services Phone System Upgrade (Recommended by IT)
LCD Projectors(2), Laptops(2), Printers, Scanner & Software
Expand size of Conference Room
Child Safety SeatslFirst Aid Kits (Stale Mandated)
Rocking Chair, Kitchen Chairs & Computer Stands (13)
Social SelVices Subtotal
Elections Glare Shields for voting stations and add', voting machines
Total Department Rollover Requests
AttaChment V
Request
$ 12,131
5,520
8,960
6,000
14,960
3,000
6,900
1,100
1,000
12,000
25,000
10,000
35,000
12,874
74,237
3,300
3,300
2,000
1,000
10,000
13,000
26,000
5,376
8,425
962
14,763
4,000
40,000
30,000
22,000
92,000
55,571
19,218
18,000
14,352
3,280
1,500
5,370
42,502
11,300
$ 435,375
page B
1__
DRAFT
Attachment VI
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OFTHE COUNTY SCHOOL BOARD OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY SCHOOLS ADMINISTRATION
BUILDING
MEETING DATE: December 14,2006
AGENDA ITEM: Request for Appropriation of Final Year-End Balance from School
Operations for Fiscal Year Ended June 30,2006
BACKGROUND: The FY2005-06 budget anticipated growth in state aid of 5% and in sales tax
revenues of 12% but the actual grO\'rth exceeded these projections. As noted on Attachment A,
actual exceeded budgeted revenue by $3.1 million (2.5% of budget). The excess revenues primarily
consisted of basic aid and sales taxes. The budget was built using the largest increase in estimated
enrollment in 10 years. However, the March 31, 2006 actual enrollment of 14,728 was 363 students
higher than budgeted (14,365) and 363 students more than the prior year enrollment. This increase
represented the 6th consecutive year of enrollment growth for Roanoke County Public Schools. This
enrollment growth resulted in $735,138 more in basic aid funding than budgeted. See Attachment B
for a historical comparison of student enrollment.
In addition, sales tax collections improved dramatically over the previous year and ended the year at
$2.0 million over budget. This represents the improving economy and the increasing benefit of the
new 1/8th cent sales tax adopted by the General Assembly in a previous year.
The school departments stayed within their approved budgets with under-expenditures in the major
spending categories accounting for $3.2 million (or 2.6%) of the year-end balance-(Attachment C).
Under-expenditures were attributable primarily to savings in the personnel budget ($2.6 million)
resulting in part from lower payouts of accrued leave and severance pay to terminating employees
this year and the lower retirement rate for non-professional employees. Other savings resulted from
unspent contingency funds, insurance savings, and cautious spending instituted based on a significant
projected deficit in fuel and utility budgets when those costs reached an all time national. high in
2005-06.
The budget ordinance adopted by the Board of Supervisors on May 24, 2005 h1dicat.ed' "that all
school fund appropriations remaining at the end of the 2005-06 fiscal year nOllapse but shall be
appropriated to the School Capital Improvements Fund in fiscal year 2006-07."
SUMMARY OF INFORMATION: Prior to FY200S-06, the School Board 'and Board of
Supervisors adopted ajoint funding policy to provide for a sustainable funding s1ream for school and
county capital improvements in future years. The Year End Balance and School Capital Reserve
policies designate portions of the year-end balance for major and minor capital projects, 8ased II()n
T:\Board Mectings\zoo6\1l-14\Notes\1l-14-Year End Results-Attachmenl 6.doc
9
the adopted policies, staff is recommending the following appropriations per Attachment C:
Minor Capital Funds
. $1,000,000 allocated to Minor Capital Projects which will be approved by the School Board
at a later date based on evaluation of existing needs and priorities.
Maior Capital Funds
. $5,205,636 allocated to Major Capital Projects in the approved School Capital Improvement
Plan,
School Operating Fund Unappropriated Balance (Emergency Reserve)
. The School Board allocated funds last year for a reserve for financial emergencies due to
unexpected revenue shortfalls or unplanned significant expenditure increases. This reserve is
intended to protect the school system from the need for a mid-year reduction in stan or
service levels as the resuh of an unanticipated financial draw on school resources. The
reserve has the original balance of $J.J miUion in it and has not. been tapped into during
FY2005-06. The Board of Super vi' SOl'S approved the creation and operation ofthi's reserve
earlier this year.
STAFF RECOMMENDATION: Staff recommends the following appropriation of the fiscal year
2005-06 year-end balance as follows:
. $1,000,000 Minor Capital Reserve
. $5,205,636 Major Capital Reserve
. $77,342 Outstanding encumbrances rolled over to FY2006-07
. $1,300,000 Emergency Reserve rolled over to FY2006-07
SUBMITTED BY:
Penny A. Hodge, CPA
Assistant Superintendent of Finance
Approved ( ) Motion by No Yes Abs
Denied ( ) Barrineau
Received ( ) Canada
Referred ( ) Irvin
To ( ) Roark
Stovall
T:\Board Meetings\2006\1I-l4\Notl'.s\ 1l-14-Year End Results-Attaehment 6,doc
10
Attachment A
Roanoke County Schools
Summary of Operating Fund Revenues and Expenditures
For the Year Ended June 30,2006
Budget Actual Amount
Revenues:
Sales tax 11,648,966 13,631,057 1,982,091
State aid for education 47,873,388 48,654,463 781,075
Federal aid for education 196,493 320,940 124,447
Tuition, rent & interest 676,566 858,371 181,805
Transfers in 59,059,294 59,059,294
Beginning balance 5,385,687 5,385,687
124,840,394 127,909,812 3,069,418 2.46%
IV se of excess revenue collectio-ns:
Transfer to Major Capital Reserve per policy
Transfer to Emergency Contingency Fund (current balance is $1,300,000)
3,069.418
3,069,418
Expenditures:
Personnel
Operating
Reserve for Emergencies
104,113,880
19,426,514
1,300,000
124,840,394
10 1 ,383,067
18,943,767
1,300,000
121,626,834
2,730,813
482,747
3,213,560 2,57%
.. - - -- - -
IUses of unspent expenditure appropriations:
Rollover for outslanding purchase orders
Rollover for band uniform replacements/music equipment
Transfer to Minor Capital Reserve per policy
Transfer to Major Capital Reserve per policy
71,021
6,321
1,000,000
2,136,218 ,
3,213,560
-Total Contributions to Reserves per poficy-:- -
Major Capital Reserve (2/3 ofbarance)
Minor Capital Reserve (1/3 of bal'ance up to cap)
Emergency Contingency .Fund
5,205;,636.
J ,000,000'
6,205,636
Page 11
Attachment B
A verage Daily Membership History
ADM Over (Under) Growth (Decline)
Year Budget March 31 Budget from Prior Year
1 994-95 13,600 13,652 52
1995-96 13,650 13,721 71 69
1996-97 13,776 13,863 87 142
1997 -98 13,950 13,898 (52) 35
1998-99 13,950 13,862 (88) (36)
1999-00 13,825 13,856 31 (6)
2000-0 1 13,825 13,865 40 9
2001-02 13,825 13,930 105 65
2002-03 13,830 14,127 297 197
2003-04 13,938 14,279 341 152
2004-05 14,126 14,365 239 86
2005-06 14,365 14,728 363 363
2006-07 14,400 TBD
Page 12
--
Sales Tax 1 7,02%
State Revenue 101,63%
Federal Revenue 63,33%
& Interest 1
Transfer from 100,00%
Transfer from CPMT 100,00%
Transfer from RVRB 100.00%
Balance 100.00%
1
70 School 96,86%
71 School 46,68%
72 & Finance
73 Personnel 97,79%
74 95,05%
75 Facilities & 98,24%
76 Personnel
77 Summer School 86.93%
78 Relations 100.26%
79
80 92.480/0
81 &
82 Career & Technical Education 654 99.85%
83 Personnel Services
85 Staff
86 Guidance 706 99.80%
87 Media 98.61%
88 91.29%
89 Classified Personnel 96.11
90 Adult 67.46%
Less: per
Music roliover
13
s-\
PETITIONER:
CASE NUMBER:
Wayne Fralin
22-9/2006
Planning Commission Hearing Date: November 7, 2006 (continued from September
5, 2006)
Board of Supervisors Hearing Date: November 14, 2006 (continued from September
26, 2006)
A. REQUEST
The petition of Wayne Fralin to obtain a Special Use Permit for the construction of a mini-
warehouse facility on 14.559 acres, located at 5627 Williamson Road and Florist Road,
Hollins Magisterial District.
B. CITIZEN COMMENTS
No citizens spoke in favor of or agaInst the petition at the public hearing.
Citizen comments were made at a community meeting held on August 29,2006 concerning
moving the building backing to Florist Road forward into the complex to retain additional
trees and to increase the buffer along Florist Road, and concerning the configuration of the
vehicle storage parking spaces for large vehicles with limited turning radii.
C. SUMMARY OF COMMISSION DISCUSSION
The Planning Commission discussed the changes made to the plan including:
1) Screening options for the Bonhill Drive residences;
2) Relocation of the building along Florist Road resulting in an increased buffer; and
3) The Applicant's request to use decorative aluminum fencing instead of wrought iron
fencing.
D. CON DITIONS
1) The site shall be developed in substantial conformance with the Preliminary Site Plan for
Wayne Fralin, Safe Place Storage Units, dated December 22, 2005 and revised through
October 16, 2006 and prepared by LMW, P.C" except that aluminum fencing will be
utilized instead of wrought iron fencing; and
2) Option 2 shall be utilized to screen stored vehicles from the Bonhill Drive residences, as
shown on sheets 4 and 5 of the Preliminary Site Plan for Wayne Fralin, Safe Place
Storage Units, dated December 22,2005 and revised through October 16,2006 and
prepared by LMW, P.C.
E. COMMISSION ACTION
Mr, Jarrell made a motion to forward a recommendation of approval to the Board of
Supervisors. Motion carried 5-0.
F. DISSENTING PERSPECTIVE
G.
ATTACHMENTS:
_ Concept Plan
_ Staff Report
_ Vicinity Map
Other
Philip Thompson, Secretary
Roanoke County Planning Commission
mauntt,! of ~aanakc
DEPARTMENT OF COMMUNITY DEVELOPMENT
BUlLDING PERMITS
DEVELOPMENT REVIEW
ENGINEERING
INSPECTIONS
MAPPING/GIS
STORMWATER MANAGEMENT
TRANSPORTATION
DIRECTOR, ARNOLD COVEY
DEPUTY DIRECTOR OF DEVELOPMENT SERVICES. TAREK MONEIR
DEPUTY DIRECTOR OF PLANNING, PHILIP THOMPSON
COUNTY ENGINEER. GEORGE W, SIMPSON, III, PE,
BUILDING COMMISSIONER, JOEL S. BAKER, CBO
From:
Date:
Roanoke County Planning Conunission
Philip Thompson, Deputy Director of Planning ~
Megan Cronise, AICP, Planner II Me
October 31, 2006
Fralin Mini-Warehouse Facility Special Use Permit Update
To:
Thru:
RE:
A Public Hearing was held on this application on September 5, 2006. Due to unanswered
questions at that meeting, the application was postponed until October. The Applicant
subsequently requested a deferral until the November 7th Planning Conunission meeting.
Plan Changes
Since the September meeting, the Applicant has addressed questions posed by the
Planning Conunission, as well as remaining staff conunents. The changes to the
Preliminary Site Plan include:
1) Two options were developed showing the screening options discussed at the
public hearing for the residences along Bonhill Drive:
Screening Characteristics Option 1 Option 2
Sheets 2 and 3 Sheets 4 and 5
Total Setback, Storage Building 35 feet 60 feet
Landscaping Buffer Width 25 feet wide, island 25 feet wide, rear of
between storage building storage building
and outdoor storage area
Number of Large Evergreens in Buffer 18 22
Drive Aisle(s), between Storage (2) 30 feet wide (1) 40 feet wide
Building and Outdoor Storage
Cross-sections showing both options are also included on sheet 6. Staff has
determined that both options will result in approximately the same amount of
screening at planting as well as in 10 years, Since Option 2 will move the storage
building farther from the residences with an increased 60-foot-wide landscaped
buffer (from 35 feet) and will provide a wider drive aisle (40 feet wide) than in
Option 1 (two aisles 30 feet wide), staff recommends this screening option.
PO, BOX 29800 . ROANOKE, VIRGINIA 24018 .}PHONE (540) 772-2080 . FAX (540) 772-2108
@ Recycled Paper
Fralin Mini-Warehouse Facility SUP
October 31, 2006
2) The storage building paralleling Florist Road was moved 10 feet away from
Florist Road to preserve existing vegetation, The new setback measures 45 feet
wide.
3) Signs have been located along both Florist and Williamson Roads and sign details
have been provided (sheet 6).
4) The Outdoor Storage Parking Spaces have been reconfigured from 90-degree
parking spaces to 60-degree parking spaces, resulting in another row of parking
and 35 additional parking spaces. The drive aisle width between rows of parking
remains 30 feet wide.
a
45
35
30
20
Total
24
47
16
13
100
45
30
Total
Number of Spaces
Stall Depth (feet)
60
5
65
5) Drive aisle widths between the storage buildings and the outdoor storage parking
area have been identified and the applicant has shown that a 39-foot-Iong vehicle,
such as a motor home, can maneuver adequately within the complex.
6) Elevation drawings have been provided showing the fayade ofthe storage units
with wall pack lights mounted over the storage tmit doors (sheet 8).
7) A photometric plan was submitted (sheet 7) which shows that the lighting
proposed meets the requirements of the Zoning Ordinance.
8) Fencing on the site has been identified. Wrought-iron and brick pier fencing
measuring six feet in height will be constructed in small sections as a decorative
feature at both entrances to the facility. Six-foot-tall chain link fencing will run
parallel to the rear yards of the BonhiIl Drive residences and chain link fencing
with barbed wire will surround the facility. Details of the fencing are provided on
sheet 6 of the plan set.
9) The storage buildings located near the Williamson Road commercial properties
have been rearranged, The largest of the four buildings has increased in size from
2
Fralin Mini-Warehouse Facility SUP
October 31,2006
10,280 square feet to 10,400 square feet and has been moved towards the
entrance, The remaining three buildings have changed in size from 7,710 square
feet to one measuring 7,800 square feet and two measuring 7,500 square feet.
The net change in building size is a decrease of 21 0 square feet. The drive aisles
between these buildings have been reduced from 40 feet wide in all locations to a
minimum width of 26 feet and a maximum width of 38 feet.
10) The dumpster has been moved from the side of the complex near the residences to
the opposite side of the facility, near the office and inside the fence. Elevations
have been submitted showing a wooden dumpster screen (sheet 6).
Additional information provided includes the hours of operation for the storage facility,
which run from 7 a,m. to 10 p.m. every day, The office will be open from 9 a,m. to 6
p.m, on weekdays, from 8 a.m. to 2 p.m. on Saturdays and from 10 a.m. to 5 p.m. on
Sundays. The applicant also provided trip generation information to VDOT, estimating
that approximately two-thirds of traffic entering the site would use the Williamson Road
entrance and the remaining one-third of traffic would use the Florist Road entrance,
Suggested Conditions
In consideration of the revised plan and additional information, staff's revised suggested
conditions are as follows:
1) The site shall be developed in substantial conformance with the Preliminary Site
Plan for Wayne Fralin, Safe Place Storage Units, dated December 22, 2005 and
revised through October 16,2006 and prepared by LMW, P .e.; and
2) Option 2 shall be utilized to screen stored vehicles from the Bonhill Drive
residences, as shown on sheets 4 and 5 ofthe Preliminary Site Plan for Wayne
Fralin, Safe Place Storage Units, dated December 22,2005 and revised through
October 16,2006 and prepared by LMW, P.e.
3
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Petitioner: Wayne Fralin, Owner/Applicant
408 Wendover Road
Daleville, Virginia 24083
Request: Special Use Permit for a Mini-Warehouse Facility in the C-2 General
Commercial District
Location: 5627 Williamson Road and Florist Road
Magisterial District: Hollins
Suggested Conditions: 1) The site shall be developed in substantial conformance with the
Preliminary Site Plan for Wayne Fralin, Safe Place Storage Units, dated
August 30, 2006; and
2) Additional evergreen screening, such as Leyland Cypress. shall be
planted on the interior of the complex along the edge of the vehicle
storage area closest to the Bonhill Drive residences in order to screen
stored vehicles from the residences.
EXECUTIVE SUMMARY:
A mini-warehouse (self-storage) facility is proposed to span five parcels zoned C-2 General Commercial
District. Six storage buildings and an office building are planned for the site with vehicle storage located
between the buildings.
The Roanoke County Community Plan Future Land Use Map designates the subject property as "Core".
As a commercial property on a major road (Williamson Road, Route 11). the proposal meets the "Core"
definition. Staff concludes that the proposal is in conformance with the Community Plan.
The application meets the requirements of the Zoning Ordinance. Staff endorses a favorable
recommendation to the Board of Supervisors. with suggested conditions.
1. APPLICABLE REGULATIONS
The subject parcels are zoned C-2 General Commercial District. The requested commercial mini-
warehouse use is permitted with a Special Use Permit in the C-2 district (Section 30-54-2(B)(2)).
Additional standards apply for mini-warehouses (Section 30-85-19).
2. ANALYSIS OF EXISTING CONDITIONS
Background
Five parcels measuring 14.559 acres comprise the subject site. Two small parcels front on
Williamson Road. two larger parcels front on Florist Road and the remaining large parcel has
access from Hazelridge Road. All of the parcels are vacant except for one which is partially
developed by three conunercial structures. Rough gravel roads remain from when portions of the
site were used as a trailer park.
TopographyN egetation
The site has a rolling topography with some low points. At least 50 percent of the property is
wooded, with significant vegetation along Florist Road. The perimeter of the site is wooded
except for along the property line adj acent to the Roanoke Mental Hygiene Service and along the
1
rear ofthe adjacent residential properties on Bonhill Road.
Surrounding Neighborhood
The site is bordered by mostly single-family detached residences and a few commercial
properties across Florist Road to the northeast, the City boundary and single-family detached
homes fronting on Bonhill Road and Florist Road to the southeast, the Roanoke Mental Hygiene
Service to the south, commercial businesses fronting Williamson Road to the west and vacant
commercial parcels and Affordable Efficiency rlIDS to the north.
3. ANAL YSIS OF PROPOSED DEVELOPMENT
Site Layout - The applicant proposes six storage buildings on the site with large, striped parking
spaces in the center of the site for outdoor storage of boats, recreational vehicles and other
vehicles. Four ofthe buildings will be grouped together on the west side of the site, near the
commercial properties along Williamson Road. These buildings will have 226 units and will be
configured with exterior doors for drive-up loading and unloading. The remaining two buildings
will be air conditioned and will back to Florist Road and to the residences along Bonhill Road. A
total of228 air conditioned storage units will be provided with either exterior access or interior
access through a hallway. The six buildings will measure 65,200 square feet and will contain 454
storage units ranging in size from five feet by five feet to 10 feet by 30 feet. A six-foot-tall brick
pier and iron security fence will surround and connect to the buildings to create a secure complex.
Two keypad-access entrance gates, one for the Williamson Road entrance and one for the Florist
Road entrance, will be located adjacent to the proposed office building. A dumpster pad and
enclosure are proposed for the southeast comer of the site.
Architecture - The storage buildings will measure eight feet six inches tall at the front and nine
feet four inches tall at the back of the structures. Wall pack lights will be located above the
storage unit doors. The color palette proposed is neutral with a sandstone color for the structure
and a dark green color for the doors.
Landscaping - A 30-foot-wide "Screen C" buffer is planned between the storage building and the
property line adjacent to the residences, From the property line, a double row of shrubs will be
planted backed by deciduous trees and a six-foot-taIl masonry and wrought-iron screening fence,
A lO-foot-wide buffer of evergreen trees and evergreen shrubs is proposed against the Roanoke
Mental Hygiene Service property. Deciduous trees will also be planted outside the lO-foot-wide
buffer on the subject property.
The buffer along Florist Road will measure 35 feet and will include retained existing vegetation
supplemented with new deciduous trees.
Other stands of trees will also be retained on the northern end of the site, and deciduous trees are
proposed to fill in the gaps between the security fence and the property boundary. The proposed
retention basin at the northeast comer of the site near the Florist Road entrance will also be
surrounded by a double row of shrubs.
AccessfTraffic Circulation - The mini-warehouses can be accessed by either Williamson Road or
by Florist Road. Right turn tapers and turn lanes are planned for both entrances. Cut-through
traffic from both roads will be discouraged with curbing and landscaping crossing the driveway
to direct drivers to the facility gates, Utilizing the ITE Trip Generation Manual to estimate mini-
warehouse trip generation rates, staff estimates the facility will generate the following vehicle
2
trips based upon the building square footage:
Weekday Trips - 163 vehicle trips
Weekday Morning Peak Hour (between 7 and 9 a,m.) - 10 vehicle trips
Weekday Evening Peak Hour (between 4 and 6 p,m.) - 17 vehicle trips
Fire & Rescueffitilities - The site can be accessed by Fire and Rescue. Utilities are available to
serve the property. The project should minimally impact these services.
4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
The Future Land Use Map identifies the subject parcels as Core, where "high intensity urban
development is encouraged... Core areas may also be appropriate for larger-scale highway-
oriented retail uses and regionally-based shopping facilities," The proposal is a larger-scale
commercial project, encompassing over 14 acres, in comparison to most of the other commercial
properties in the area that are situated on lots measuring about one acre or less, A mini-
warehouse is also well-suited to be located in close proximity to a highway or major road, such as
Williamson Road (Route 11). Staff concludes that the proposal is in conformance with the
Roanoke COlU1ty Community Plan.
5. STAFF CONCLUSIONS
A community meeting was held on August 29, 2006 at the Hollins Fire Station. The attendees
asked questions and made comments pertaining to:
. Configuration of the vehicle storage parking spaces for large vehicles with limited turning
radii; and
. Moving the building backing to Florist Road forward into the complex to retain additional
trees and to increase the buffer along Florist Road.
The proposed application conforms with the Zoning Ordinance and the Community Plan. Staff is
concerned, however, about the view of the storage facility from the Bonhill Drive residences.
The homes sit high enough above the subject site that, until the proposed deciduous trees mature,
residents should be able to see over the proposed buffer, screening fence and storage building to
view the outdoor vehicle storage area. Staff recommends that additional evergreen screening,
such as Leyland Cypress, be planted on the interior of the complex along the edge of the vehicle
storage area closest to the Bonhill Drive residences in order to screen stored vehicles from the
residences.
CASE NUMBER:
PREPARED BY:
HEARING DATES:
ATTACHMENTS:
22-9/2006
Megan G. Cronise
PC: September 5, 2006 BOS: September 26, 2006
Zoning Map
Future Land Use Map
Application
C-2 General Commercial District Regulations
Mini-Warehouse Use and Design Standards
3
t>2.-QCQD\ ~ 3 1
County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
ill1f}f,cANfs/'
Check type of application filed (check all that apply)
o Rezoning ~pecial Use 0 Variance 0 Waiver D Administrative Appeal
Date reeei ved:
....., /2.\ 10"
Received by:
JV,)j
Applica~jon fee:
-I 4-0
PC1ffi::6.. dale:
Placard.<; issued:
Applicants name/address w/zip
./ Wp.yne Fralin
408 Wendover Road
Daleville VA. 24083
Phone:
Work:
Cell #:
Fax No,:
D Comp Plan (15.2-2232) Review C; fJlA cf,:
777-1750 - \2..-~- vvd 1J.rf......J~!
34 - 0 (0 7 5
UAVJ,P
777-1753
7)7-1750
Owner's name/address w/zip
Wayne Fralin
408 Wendover Road
Phone #:
Work:
Fax No. #:
777-17S"i
Property Location
Magisterial District:
Hollins
~~
l'
5627 Williamson Road
Roanoke f VA..
Tax Map No.: o~f.IO-o' -~'?+ 9.00-DOOO
t;
03&.10- 01- I .....1..0.00-0000
Size ofparcel(s): Acres: 1.4 7(, 145"5"9 Existing Land Use: Vacant
;~~fllj1f{"~'~~~gJflfjJ~:~lirf!!!.:flL::;':_ .k;~~~~~:~Y/JfJ}j~f;.~~iiljt/lPJ;fK(l1tlfi~'{iii4;}e~r'
Community Planning area:
Existing Zoning:
C 2
Proposed Zoning: C-2
Proposed Land Use: Self storage
~s the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
Yes No IF NO, A VARIANCE IS REQUIRED FIRST.
oes the parcel meet the minimum criteria for the requested Use Type?@ No
IF NO, A VARIANCE IS REQUIRED FIRST
Ifrezoning request, are conditions being proffered with this request? Yes No
:J:_!i:il.i~'WimlMm~fm~I~~~"if1fi~~~~~'~~::::.~;:
VariancelWaiver of Section(s)
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal of Interpretation ofSection(s): of the Roanoke COlUlty Zoning Ordinance
Appeal of Interpretation of Zoning Map to
Is the application complete? Please check if enclosed, APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
lUSfW/CP V/AA RlSIWICP VlAA RlSlWICP V/AA
~ Consultation ~ 81/2" x II" concept plan ~ Application fee
...........- Application -./ Metes and bounds description Proffers, if applicable
V Justification v- Water and sewer application -./ Adjoining property owners
I hereby certify that I am either the owner of the property or the owne~) agent or contract purchaser and am acting with the knowledge and consent
of the owner. / / (/1. V ---J._ /. .
V f/V tfti~ 7 r~-- Owner's Signature
2
fu~@~W6i&~W~jijRei~~f~;~B:~ii&~'~9~~~;r;~~f~~'
Applicant
Dr. Wayne Fralin
The Planning Commission will study rezoning, special use permit waiver or community plan (15,2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare, Please answer the
following questions as thoroughly as possible, Use additional space if necessary,
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance,
The mini-warehouse will be located in an area adjacent to Williamson Road,
Arterial STreet System, and Florist Road. The facility will be screened
fran surrormding neighlx>rhoods by the required buffer zone and landscaping.
The project will be low profile, clean with very little noise.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan.
The property is designated Core by the 2005 Future Land Use Map. This project
fits within the land use detenninations of the Core designation: Areas of
existing and future corrmercial uses, serviced by an Arterial Street System
and in close proximity to populated areas.
Please describe the impact(s) ofthe request on the property itself, the adjoining properties, and the surrounding area, as well as
the impacts on public services and facilities, including water/sewer, roads, schools, paries/recreation and fIre and rescue,
The property will be utilized for the storage of personal property, boats,
trailers and recreational vehicles. Since there will not be penna.nent
housing on site, there will be minimal impact on puhlic utilities, roads,
schools and parks/recreational facilities. The pre posed structures will
be constructed of metal and concrete and therefore, should not have any negative
impact on fire/rescue ser'7ices.
3
Community Development
Planning & Zoning Division
NOTICE TO ApPLICANTS FOR REZONING, SUBDIVISION WAIVER,
PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION APPLICA nON ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver or Special Use Permit petition if new or additional
information is presented at the public hearing. If it is the opinion of the majority of the
Planning Commissioners present at the scheduled public hearing that sufficient time was not
available for planning staff and/or an outside referral agency to adequately evaluate and
provide written comments and suggestions on the new or additional information prior to the
scheduled public hearing then the Planning Commission may vote to continue the petition.
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the new or additional information and provide written comments and suggestions to be
included in a written memorandum by planning staff to the Planning Commission. The
Planning Commission shall consult with planning staff to determine if a continuance may be
warranted,
POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning,
Subdivision Waiver, Public Street Waiver, or Special Use Permit petition if the County
Transportation Engineering Manager or staff from the Virginia Department of Transportation
requests further traffic analyses and/or a traffic impact study that would be beneficial in
making a land use decision (Note: a list oj potential land uses and situations that would
necessitate Jurther study is provided as part oj this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate
the required traffic analyses and/or traffic impact study and to provide written comments
and/or suggestions to the planning staff and the Planning Commission. If a continuance is
warranted, the applicant will be notified of the continuance and the newly scheduled public
hearing date.
Effective Date: April 19,2005
W2tj,pi iP-/ltifil
tme of Petition
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A concept plan ofthe proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered, Further, the plan shall address any potential land use or
design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County pennitting
regulations,
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance ofa building pennit.
Site plan and building pennit procedures ensure compliance with State and County development regulations and may require
changes to the initial concept plan, Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance, the concept plan may be altered to the extent pennitted by the zoning district and other regulations,
A concept plan is required with all rezoning, special use permit, waiver, community plan (15,2-2232) review and variance
applications, The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature
ofthe request. The COWlty Planning Division staff may exempt some of the items or suggest the addition of extra items, but the
following are considered minimum:
ALL APPLICANTS
.,., a. Applicant name and name of development
......... b, Date, scale and north arrow
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V" d,
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Additional information requiredfor REZONING and SPECIAL USE PERMIT APPLICANTS
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Lot size in acres or square feet and dimensions
Location, names of owners and Roanoke COWlty tax map numbers of adjoining properties
Physical features such as ground cover, natural watercourses, floodplain, etc,
The zoning and land use of all adjacent properties
All property lines and easements
All buildings, existing and proposed, and dimensions, floor area and heights
Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development
Dimensions and locations of all driveways, parking spaces and loading spaces
Existing utilities (water, sewer, storm drains) and connections at the site
Any driveways, entrances/exits, curb openings and crossovers
Topography map in a suitable scale and contour intervals
Approximate street grades and site distances at intersections
Locations of all adjacent fire hydrants
Any proffered conditions at the site and how they are addressed
If project is to be phased, please show phase schedule
I certify that all items required in the checklist above are complete.
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Signature Of'PPI;C,"~ ~
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Date
6
Western Virginia Water Authority
Water/Sewer Availability Application
Date: 67/W/Z()j0
Applicant: J&},t\'{N'e ~U N
Mailing Address: --MP:> \AJ3,.\t}D\J~ Ro.hJ7
\X; DEb
Phone: ..=1/1- \/170
Cell:
Fax: '" - \/ S?:>
Property Address: 1:70'21 '\f'hLLiMl\~W WV
City or County: .J<.DANDKS
Tax Map Number(s): I)"??J. iD -01 ~ ?-S. tJQ- (){X;()
Development (Subdivision) Name: 7Afe PLk.:e ~
Single Residential, Duplex, Multi-Residential, Subdivision, or
Commercial Facility? CO~~It-4-
Water Meter Size Requested:
Sewer Lateral Size Requested:
COMPLETE THE FOLLOWING FOR
NON-RESIDENTIAL AND MULTI-RESIDENTIAL SERVICES
Domestic Flow Required? .... GPM .
.. (Attach completed "Sizing Water Service Lines and Meters" Form AND "Non-Residential Sanitary Sewer
Checklist", blank forms available on website under "Engineers" section)
Is Building to be Sprinkled? YES / NO
Minimum Fire Flow Required?
GPM
Return to: Jamie Morris, Engineering Coordinator, Phone: 540-853-1588
Via Mail- 601 South Jefferson Street, Suite 300 Roanoke, VA 24011
Fax: 540-853-1017
E-mail: Jamie.morris@westernvawater.orq
Website: westernvawater.org
Rev. 1/06/06
ARTICLE III. DISTRICT REGULA nONS
Page 1 of 4
SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT.
Sec. 30-54-1. Purpose.
(A) The purpose of this district is to provide locations for a variety of commercial and service
related activities within the urban service area serving a community of several neighborhoods or
large areas of the county. This district is intended for general application throughout the county,
General Commercial Districts are most appropriately found along major arterial thoroughfares
which serve large segments of the county's population,
The C-2 district permits a wide variety of retail and service related uses, Land uses permitted in
this district are generally consistent with the recommendations set forth in the Transition and
Core land use categories of the Comprehensive Development Plan. Site development
regulations are designed to ensure compatibility with adjoining land uses,
Sec. 30-54-2. Permitted Uses.
(A) The foUowing uses are permitted by right subject to all other applicable requirements
contained in this ordinance, An asterisk (*) indicates additional, modified or more stringent
standards are listed in Article IV, Use and Design Standards, for those specific uses.
1. Residential Uses
Accessory Apartment *
Home Beauty/Barber Salon ·
Home Occupation, Type 1 ·
Multi-Family Dwelling ·
Two-Family Dwelling ·
2. Civic Uses
Administrative Services
Clubs
Cultural Services
Day Care Center ·
Educational Facilities, College/University
Educational Facilities, Primary/Secondary.
Family Day Care Home ·
Guidance Services
Park and Ride Facility ·
Post Office
Public Assembly
Public Parks and Recreational Areas *
Safety Services ·
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8/29/2006
ARTICLE III. DISTRICT REGULATIONS
Page 2 of4
Utility Services, Minor
3. Office Uses
Financial Institutions ·
General Office
Medical Office
Laboratories
4, Commercia/ Uses
Agricultural Services ·
Antique Shops
Automobile Dealership, New *
Automobile Repair Services, Minor.
Automobile Rental/Leasing
Automobile Parts/Supply, Retail *
Bed and Breakfast ·
Boarding House
Business Support Services
Business or Trade Schools
Commercial Indoor Entertainment
Commercial Indoor Sports and Recreation
Commercial Outdoor Entertainment
Commerdal Outdoor Sports and Recreation
Communications Services
Construction Sales and Services *
Consumer Repair Services
Funeral Services
Garden Center *
Gasoline Station *
Hospital
Hotel/MotellMotor Lodge
Kennel, Commercial *
Pawn Shop
Personal Improvement Services
Personal Services
Restaurant, General
Restaurant, Family
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ARTICLE III. DISTRICT REGULATIONS
Page 3 of 4
Retail Sales
Studio, Fine Arts
Veterinary Hospital/Clinic
5, Industrial Uses
Recycling Centers and Stations ·
6. Miscellaneous Uses
Amateur Radio Tower ·
Parking Facility ·
(B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An
asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use
and Design Standards, for those specific uses,
1. Civic Uses
Adult Care Residences
Halfway House
Life Care Facility
Nursing Home
Religious Assembly
Utility Services, Major ·
2. Commercial Uses
Automobile Dealership, Used ·
Automobile Repair Services, Major ·
Car Wash ·
Commercial Indoor Amusement
Convenience Store ·
Dance Hall
Equipment Sales and Rental ·
Manufactured Home Sales ·
Mini-warehouse ·
Outpatient Mental Health and Substance Abuse Center
Recreational Vehicle Sales and Service ·
Restaurant, Drive-in and Fast Food ·
Surplus Sales
Truck Stop ·
3. Industrial Uses
Custom Manufacturing ·
Landfill, Rubble ·
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ARTICLE III, DISTRICT REGULATIONS
Page 4 of 4
Transportation Terminal
4. Miscellaneous Uses
Broadcasting Tower *
Outdoor Gatherings *
(Ord, No, 82493-8, S 2,8-24-93; Ord, No, 022796-14, S 1, 2-27-96; 042297-14, S 1, 4-22-97; Ord, No,
042799-11, S 2, 4-27-99; Ord, No. 102803-15, S 2, 10-28-03)
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ARTICLE IV. USE AND DESIGN STANDARDS
Page 1 of 1
Sec. 30-85-19. Mini-warehouse.
(A) General standards:
1, The minimum lot size shall be two (2) acres,
2. The minimum front yard setback shall be thirty-five (35) feet.
3. No security fencing, security gate or other obstruction to vehicle access shall be
permitted in the required front yard setback or in any buffer yard required pursuant to
Section 30-92,
4. All interior driveways shall be at least twenty-six (26) feet wide when cubicles open
onto one side only and at least thirty (30) feet wide when cubicles open onto both sides
to accommodate loading and unloading at individual cubicles. Adequate turning radiuses
shall be provided, where appropriate, for a thirty-foot long single unit truck or moving
van, Materials and design shall otherwise conform to the standards contained inPublic
Street and Parking Design Standards Manual,
5. No door openings for any cubicle shall be constructed facing any residentially zoned
property.
6. The following uses shall be prohibited:
a, Auctions by tenants, commercial wholesale or retail sales, or miscellaneous
or garage sales.
b, The servicing, repair or fabrication of motor vehicles, boats, trailers, lawn
mowers, appliances or other similar equipment.
c, The operation of power tools, spray-painting equipment, table saws, lathes,
compressors, welding equipment, kilns, or other similar equipment.
d, The establishment of a transfer and storage business,
e. The storage of flammable, highly combustible, explosive or hazardous
materials shall be prohibited,
7. Outdoor storage areas shall be used for the storage of motor vehicles, trailers, and
recreational vehicles only. All outdoor storage areas shall be screened from adjoining
properties by a ten-foot landscaped area consisting of small evergreen trees and
evergreen shrubs in accordance with Section 30-92.
8, Accommodations for a live-in manager shall be permitted.
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8/29/2006
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14, 2006
ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE
CONSTRUCTION OF A MINI-WAREHOUSE FACILITY ON 14.559
ACRES LOCATED AT 5627 WILLIAMSON ROAD AND FLORIST ROAD
(TAX MAP NOS. 38.10-7-25; 38.10-7-38; 38.10-7-39) HOLLINS
MAGISTERIAL DISTRICT, UPON THE PETITION OF WAYNE FRALIN
WHEREAS, Wayne Fralin has filed a petition for a special use permit for the
construction of a mini-warehouse facility on 14,559 acres located at 5627 Williamson
Road (Tax Map Nos. 38,10-7-25; 38,10-7-38; 38.10-7-39) in the Hollins Magisterial
District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
September 5, 2006; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on August 22, 2006; the second reading and public hearing on
this matter was held on November 14, 2006.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a speCial use permit to Wayne
Fralin for the construction of a mini-warehouse facility on 14,559 acres located at 5627
Williamson Road in the Hollins MagisterIal District is substantially in accord with the
adopted 2000 Community Plan, as amended, pursuant to the provisions of Section
15,2-2232 of the 1950 Code of Virginia, as amended, and said special use permit is
hereby approved with the following conditions:
1
(1) The site shall be developed in substantial conformance with the
Preliminary Site Plan for Wayne Fralin, Safe Place Storage Units, dated
December 22, 2005 and revised through October 16, 2006 and prepared by
LMW, P,C" except that aluminum fencing will be utilized instead of wrought iron
fencing; and
(2) Option 2 shall be utilized to screen stored vehicles from the Bonhill Drive
residences, as shown on sheets 4 and 5 of the Preliminary Site Plan for Wayne
Fralin, Safe Place Storage Units, dated December 22, 2006 and revised through
October 16, 2006 and prepared by LMW, P,C.
2, That this ordinance shall be in full force and effect thirty (30) days after its
final passage, All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed, The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance,
2
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Applicants Name: Wayne Fralin
Existing Zoning: C2
Proposed Zoning: C2
Tax Map Number: 038,10-07-19,00-0000,20,25,38,39
Magisterial District: HoJJins Area: 14.559 Acres
July 24, 20Q6 Scale: 1" = 200'
Roanoke County
Department of
Community Development
A
Future'lan~ U~e
_ Conservation
Iiii Rural Preserve,
_ Rural Villilge
Village Cenler
Development
Neighborhood Conservation
_ Trans~ion
. Core
. PrincipallnduSlrial
Roanoke County
Department of
Community Development
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Applicants Name: Wayne Fralin
Existing Zoning: C2
Proposed Zoning: C2
Tax Map Number: 038,10-07-19,00-0000, 20, 25, 38, 39
Magisterial District: Hollins Area: 14.559 Acres
July 24, 2006 Scale: 1" = 200'
A
5-9
PETITIONER:
CASE NUMBER:
Chris McMurry and Courtesy Investment Group, LLC
30-11/2006
Planning Commission Hearing Date: November 7,2006
Board of Supervisors Hearing Date: November 14, 2006
A. REQUEST
The petition of Chris McMurry and Courtesy Investment Group, LLC to obtain a Special Use
Permit on 1.264 acres to construct 12 townhouses in the R-2 zoning district at the 8000 block
of Williamson Road, Hollins Magisterial District.
B. CITIZEN COMMENTS
No citizens spoke on behalf of or in opposition to this petition.
C. SUMMARY OF COMMISSION DISCUSSION
Mr. Joshua Gibson presented the staff report and answered Commissioners' questions
concerning the petition. The petitioner also spoke and addressed Commissioners' questions.
Comments and questions concerned screening and buffering, impact on schools, stormwater
management, and traffic access. Commissioners commented on general support for the use,
but noted that additional information from the petitioner addressing the appearance of the
development was desirable,
D. CONDITIONS
1. Substantial conformance with the submitted conceptual plans dated 11/1/06 and prepared
by McMurry Surveyors, Inc. to include the following: Type A landscaping shall be installed at
the northern property boundaries (bounding parcel # 027.08-02-30.00 and parcel # 027.08-
02-29.00); on the eastern property boundary, a Type A buffer shall be installed along the
eastern boundary (bounding parcel # 027.08-02-22.00) except at Lot #8 on the conceptual
plan, where a modified Type A landscape buffer shall be installed where width requirements
will be a minimum of 10 feet.
2. Light poles shall be downward-facing, limited to a maximum height of 10 feet, and shall be
of a style that conforms to the Williamson Road Hollins Village Masterplan Design
Guidelines.
3. Signs adjacent to Williamson Road shall be limited to one (1) monument-type sign.
4. The townhouse groups shall incorporate staggered front and rear setbacks so that no single
group contains more than two (2) units with like front and rear setbacks.
E. COMMISSION ACTION{S)
Mr. Jarrell made a motion to favorably recommend the Special Use Permit request to the
Board of Supervisors. Motion passed 5-0,
F. DISSENTING PERSPECTIVE
None
G. ATTACHMENTS:
_ Concept Plan
_ Staff Report
_ Vicinity Map
Other
Philip Thompson, Secretary
Roanoke County Planning Commission
2
Petitioner: Chris McMurry - Courtesy Investment Group LLC
Request: Obtain a Special Use Permit in order to construct townhouses in an R-2 zoning
district
Location: Near the 8000 block of Williamson Road in the Hollins Magisterial District
Magisterial District: Hollins
Suggested Conditions: 1. Substantial conformance with the submitted conceptual plans dated
11/1/06 and prepared by McMurry Surveyors, Inc. to include the
following: Type A landscaping shall be installed at the northern property
boundaries (bounding parcel # 027.08-02-30,00 and parcel # 027.08-02-
29.00); on the eastern property boundary, a Type A buffer shall be
installed along the eastern boundary (bounding parcel # 027.08-02-22.00)
except at Lot #8 on the conceptual plan, where a modified Type A
landscape buffer shall be installed where width requirements will be a
minimum of 10 feet.
2. Light poles shall be downward-facing, limited to a maximum height of 10
feet, and shall be of a style that conforms to the Williamson Road Hollins
Village Masterplan Design Guidelines.
3. Signs adjacent to Williamson Road shall be limited to one (1) monument-
type sign.
4, The townhouse groups shall incorporate staggered front and rear setbacks
so that no single group contains more than two (2) units with like front
and rear setbacks.
EXECUTIVE SUMMARY:
Chris McMurry and Courtesy Investment Group LLC have submitted an application for a Special
Use Permit on two vacant parcels (totaling 1.264 acres) in the 8000 block of Williamson Road.
The Special Use Permit would allow townhouses in the R-2 zoning district in the Hollins
Magisterial District. The proposed development will include 12 townhouses in 3 separate groups.
Several conditions, listed above, are suggested to mitigate potential impacts of the development
on surrounding landowners, particularly the properties with single family homes. The access to
the site is somewhat limited, and the petitioner should consult with VDOT during the site plan
review process to investigate potential improvements or options the petitioner could pursue. Staff
concludes that the proposed Special Use Permit conforms to the 2005 Community Plan and its
designation as a Transition future land use area with the above listed conditions.
1. APPLICABLE REGULATIONS
Zoning is R-2 Medium Density Residential District (R-2 District Regulations attached)
Proposed development would be regulated by Sec. 30-82-14 (Townhouse Regulations
Attached)
Virginia Department of Transportation (VDOT) conunercial entrance permit will be required for
the proposed development.
1
Roanoke County site development review will be required.
2. ANALYSIS OF EXISTING CONDITIONS
Background
The petitioner wishes to obtain a Special Use Permit in order to construct 12 townhouses near the
8000 block of Williamson Road in the Hollins Magisterial District. The two adjoining parcels to
be developed total 1.264 acres in size. The property is zoned R-2 Medium Density Residential
District, and townhouses are permitted in the district by Special Use Permit.
Topography I Vegetation I Natural Features
The area proposed for development varies in elevation from around 1020 feet above sea level to
around 1050 feet. The topography is a moderately increasing slope away from Williamson Road,
The petitioner contends that some grading and cutting will occur to allow for road and parking
construction to take place, but that slope will be blended as much as possible with surrounding
properties. Slopes appear to vary between 0% and around 12%. The majority of the property is
open, with a limited amount of wooded buffer along property lines to the north and east.
Surrounding Neighborhood
Properties adjacent to the proposed Special Use Permit along Williamson Road are zoned R-2
Medium Density Residential District (Zoning Map attached). One of these parcels is vacant
and the other contains a single-family residence. Two of the adjacent rear parcels are also zoned
R-2 and contain single-family residences. One adjacent parcel is zoned R-3 and is developed
with townhouses. Across Williamson Road, properties are zoned C-I Office District, C-2
General Commercial District, and R-3 Medium Density Multi-Family Residential District.
Property to the west, owned by Western Virginia Water Authority, contains a water tank. Partial
access to this tank will be provided by the proposed development.
According to the 2005 Roanoke County Community Plan, the properties adjacent to the proposed
Special Use Permit along Williamson Road are designated Transition (Future Land Use Map
attached), Properties across Williamson Road from the proposed development are also
designated Transition. Properties to the rear of the Special Use Permit are designated
Neighborhood Conservation. Transition areas are corridors where current commercial strip
development patterns exist or where future development pressure is possible. Neighborhood
Conservation areas are established residential neighborhoods where conservation and
continuation of the existing housing pattern are desired.
3. ANAL YSIS OF PROPOSED DEVELOPMENT
Site Layout! Architecture
The applicant is proposing 12 townhouse units on the property, arranged into three groups of four
units. The front and rear setbacks are staggered so as to produce a varying fa<;ade in each
townhouse group. Two sizes of townhouses are planned for the development: 1080 square feet
and 2200 square feet. Units will be 24 feet in height. The development will contain six two-
bedroom townhouses and six three-bedroom townhouses.
According to the Roanoke County Zoning Ordinance, no landscaped buffer yards are required
between sites when each is zoned R-2. However, a small buffer currently exists near property
lines to the North and East. The 2005 Community Plan encourages developers to conserve any
2
natural resource amenities on site to the maximum practical extent. Conserving existing buffers
would serve to not only implement that portion ofthe plan, but also to buffer nearby residents
from potential impact of the development.
Signage is proposed and noted on the concept plan. In order to conform with Williamson Road
Hollins Village Masterplan Design Guidelines, the petitioner has agreed to limit signs for the
development to one monument-style sign adjacent to Williamson Road.
Access/Traffic Circulation
According to ITE Trip Generation Code 230 (Residential Condominium/Townhouse), this
development is expected to generate almost 6 trips per weekday per unit, which amounts to
around 176 trips per weekday for the development. This is not significant enough an increase in
traffic to trigger a traffic impact study and is not expected to effect traffic on roads other than
Williamson Road.
The conceptual plan submitted with the Special Use Permit application shows access from the
southbound lane of US-l 1 (Williamson Road). There are no plans for a left-turning lane in the
median, Staff has some concerns about the necessity of U-turns executed at the intersection of
Williamson Road and Reservoir Road in order to access the site. U-turns are prohibited at the
crossover nearest the site at North Brook Road.
Comments from VDOT note that minimum sight distance required at the proposed access point
from Williamson Road is 580 feet based on a 45 MPH speed limit. The petitioner maintains that
site distance is approximately 600 feet. VDOT concurs with staff that the developer should
recognize that there is no crossover at the site (from the northbound lane) and that U-turns are
restricted at the next crossover. Developer should have a plan for intended access. A commercial
entrance permit will be required, Proposed entrances should be offset from the property line a
minimum of 12.5 feet, and this should be shown on the conceptual plan.
Currently, curb and gutter does not exist in this section of Williamson Road although it is shown
on the conceptual plan, Drainage and access issues must be determined and reviewed with
submission of site plans
The developer has proposed allowing access to the adjacent water tank owned by Western
Virginia Water Authority by improving a portion of the existing right of way.
Fire & RescuelUtilities
Fire and Rescue support will be provided by the Hollins Fire Station. Water availability is not a
concern for the Fire and Rescue Department. The proposed development will utilize both public
water and sewer, but the impacts are not expected to be significant.
4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN
The property for which a Special Use Permit is proposed is designated Transition in the 2005
Community Plan. Transition areas are situated near corridors where current commercial strip
development patterns exist or future development pressure is possible. They are slated as
"Primary Growth Areas", one of several future land use designations where the majority of new
growth should be encouraged. Development in these areas should be more efficient and occur at
higher densities than in the past, but new development should be harmonious with surrounding
3
areas,
The addition of townhouses on this property is a use that is consistent with the objectives of the
Community Plan. Townhouses on the property allow greater densities than a single-family
detached use. However, they also enable a use of the property that is less intrusive upon adjacent
single-family land uses than a commercial or other use might be. Townhouses are listed as a
desired land use type in Transition areas from Chapter 6 of the Community Plan.
Although much of the land surrounding the property is also zoned R-2 Medium Density
Residential District, several of the parcels contain single-family residences. Furthermore, many
of theses properties are also designated Neighborhood Conservation future land uses areas.
These are not necessarily conflicting land use patterns, but staff believes some measrnes may be
taken to alleviate potential impacts on the properties surround this development. The maximum
density of townhouse units allowed in the R-2 zoning district has been proposed for this
development. As a result, conunon open space and opportunities for additional buffering are
somewhat limited. Although it appears that all normal setbacks will be met, staff suggests that
conditions delineating vegetative buffers on property lines adjacent to single-family homes be
considered.
The 2005 Conununity Plan encourages developers to conserve any natural resource amenities on
site to the maximum practical extent, and retaining or improving buffers would serve to not only
implement that portion of the plan, but also to buffer nearby residents from potential impact of
the development. Also, the Conununity Plan encornages development that incorporates existing
slopes into designs rather than requiring extensive cuts and grading into designs.
This development has potential for marketing to students and employees of adjoining Hollins
University. The Community Plan encornages design that incorporates accessibility for walking
and biking, including sidewalks, trail connections, and plans for future trail connections. No
sidewalks connect the campus to this development, but the petitioner is encornaged to explore
potential futrne connections with the University.
5. STAFF CONCLUSIONS
Based on the underlying zoning and the Community Plan future land use designation, the proposed
Special Use Permit is an appropriate use for the currently vacant property. The greatest issues arising
from this development stem from traffic patterns. Although site distance does not appear to be a
concern, traffic access to the property from the northbound lane is somewhat difficult. As previously
noted, there is no left-turn crossover at the site from the northbound lane and U-turns are restricted at
the next crossover. Traffic coming from the south on Williamson must travel to the next crossover
where U-turns are allowed.
Although traffic access to the site is a concern, townhouses should generate a minimal amount of trips
to the property compared to higher-intensity uses. However, staff encourages the petitioner to explore
additional options with VDOT to improve access and safety with respect to the site prior to or during
the site plan review process,
Staff suggests the following conditions in order to mitigate effects of the proposed townhouse
development:
1. Substantial conformance with the submitted conceptual plans dated 1111106 and prepared by
4
McMurry Surveyors, Inc. to include the following: Type A landscaping shall be installed at the
northern property boundaries (bounding parcel # 027,08-02-30.00 and parcel # 027.08-02-29.00);
on the eastern property boundary, a Type A buffer shall be installed along the eastern boundary
(bounding parcel # 027,08-02-22.00) except at Lot #8 on the conceptual plan, where a modified
Type A landscape buffer shall be installed where width requirements will be a minimum of 10
feet.
2. Light poles shall be downward-facing, limited to a maximum height of 10 feet, and shall be of a
style that conforms to the Williamson Road Hollins Village Masterplan Design Guidelines,
3, Signs adjacent to Williamson Road shall be limited to one (1) monument-type sign.
4. The townhouse groups shall incorporate staggered front and rear setbacks so that no single group
contains more than two (2) units with like front and rear setbacks,
CASE NUMBER:
PREPARED BY:
HEARING DATES:
30-1112006
Joshua Gibson
PC: 11/7/06
BOS: 11/14/06
ATTACHMENTS:
Aerial Map
Zoning Map
Future Land Use Map
Rezoning Application
R-2 District Regulations
Townhouse Regulations
5
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County of Roanoke
Community Development
Planning & Zoning
For Staff Use Onl
Dale received:
Received by:
5204 Bernard Drive
POBox 29800
Roanoke, VA 24018-0798
(540) 772-2068 FAX (540) 776-7155
Application fee:
Placards issued.:
ALL APPLICANTS
Check type of application filed (check all that apply)
o Rezoning GrSpecial Use D Variaoce 0 Waiver 0 Administrative Appeal D Comp Plan (15.2-2232) Review
Applicants name/address whip
I~L' ''l'L 1VtL> I"ILUV"LG(
\,...o.lT,l==, 1"-_;_' J
9'Cl. f1:,<ok 2.S"v
Drf{..S:.-JIl....\..-L VA Zt.{Oj"1
Owner's name/address whip 1-.0() b B.s. b.~
CoI,;O:J~~''1 IfVJ7..~-rfl-"4-c"'+ G,Q..C:>->f L-.L.0
(.,. 10 fL//.:::J ".".>b KI.. SI/li.k.7 I SA: L 'i: 0-\ \J,.q
Phone:
Work:
Cell #:
Fax No.:
~'L- (pi I 7
911- ~ 1.1 );;-0
579-:;9",".5
'&1,..0 -, 3' '1 iR
n& - 31 L{ - fv(.' '2-
=>"1</ _J7S-- G,> 7C'
)1..(0' 37> - [,.!;'7.;.'
Phone #: L'rl(
Work:
Z46J FaxNo.#:
Property Location '7 L '_, I; 't _ r "..I-r: '
'. \:'0 )0....'... o/- ,,-, l.-
~ 4 8' i'\,.., uJ q --J , .
/:> /" 't- fS ~(7..:.i/\,., -? l ~ 'l.- ILk 'It
Tax Map No.: O?,;T. 0'81.. 02., ~ 2-D ~ Zl
Size ofparcel(s); Acres; 0, 'b 92 fk_
Magisterial District: /-{ 0 J I; ,v ':;
Community Planning area:
Existing Zoning: g _ ~
Existing Land Use: (1) i-/7 ; c.J.rW th..p.s T -j f.. f.. $ l 0 ~ !u 't'1 A L
REZONING, SPECIAL USE PERMIT, WAIVERAND COMP PLAN (15.1-1231) REVIEW APPLICANTS (RIS1W/CP)
Proposed Zoning: ,"\Fo (, i- /'I."V J ~
Proposed Land Use: To.J...i,-v H-p<.,)s.LS
SLL- 3o--fz.--14
Does the parcel meet the minimum lot area. width, and frontage requirements of the requested district?
Yes J No IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? Yes No
IF NO, A VARIANCE IS REQUIRED FIRST
Ifrezomng request, are conditions being proffered with this request? Yes No
VARIANCE, WAIVER AND ADMlNISTRA11YE APPEAL APPliCANTS (V/W/AA)
VariancelWaiver ofSection(s)
of the Roanoke County Zoning Ordinance in order to:
Appeal of Zoning Administrator's decision to
Appeal of Interpretation ofSection(s): of the Roanoke County Zoning Ordinance
Appeal of Interpretation of Zoning Map to
Is the application complete? Please check if enclosed, APPLICA nON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS
ARE MISSING OR INCOMPLETE.
R/SfW/CP V/AA RlS/W/CP V/AA RlSIWICP V/AA
~ Consultation ~ 8 lIr x 11" concept pi ~V'" Application fee
v' Application ./ Metes and !xllmds des )tion Proffenl, if applicable
.J Justification V Water and sewer '00 v. Adjoining property Omlers
I hereby certify that I am either the ovmer of the property 0 er's ~ e t contract purchaser and am acting with the knowledge and consent
of the owner. '
Owner's Signatw'e
2
I CONCEPT PLAN CHECKLIST
A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the
land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or
design issues arising from the request In such cases involving rezonings, the applicant may proffer conditions to limit the future
use and development of the property and by so doing, correct any deficiencies that may not be manageable by County pernritting
regulations.
The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit
Site plan and building permit procedures ensure compliance "With State and County development regulations and may require
changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special
use permit or variance, the concept plan may be altered to the extent pennitted by the zoning district and other regulations.
A concept plan is required with all rezoning, special use permit., waiver, community plan (15.2-2232) review and variance
applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature
of the request The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the
followin,l!; are considered minimum:
ALL APPLICANTS
;.../ a Applicant name and name of development
vr b.
.../ c,
/d.
--./ e.
~f.
-Vg.
./ h.
~i.
/.
_ J,
Date, scale and north arrow
Lot size in acres or square feet and dimensions
Location, names of owners and Roanoke County tax map numbers of adjoining properties
Physical features such as ground cover, natural watercourses, floodplain, etc.
The zoning and land use of all adjacent properties
All property lines and easements
All buildings, existing and proposed, and dimensions, floor area and heights
Location, widths and names of all existing or platted streets or other public ways "Within or adjacent to the development
Dimensions and locations of all driveways, parking spaces and loading spaces
Additional information requiredfor REZONING and SPECIAL USE PERMIT APPLICANTS
~ k.
,/ I.
Existing utilities (water, sewer, storm drains) and connections at the site
Any driveways, entrances/exits, curb openings and crossovers
/ m. Topography map in a suitable scale and contour intervals
Approximate street grades and site distances at intersections
-L n.
j
I
ElL q.
0,
Locations of all adjacent fire hydrants
Any proffered conditions at the site and how they are addressed
Ifproject is to be phased, please show phase schedule
p.
I certify that all items required in the checklist above are complete.
~ ;vi~
Signa of appli~ant
"'} - '2."2.- (...,&&
Date
6
JUSTIFlCA TION FOR REZONING, SPECIAL USE PERMIT W AlVER OR COMP PLAN (15.2-2232) REVlEW
REQUESTS
Applicant Gtf(U.$. ,M l.. ,,1...{.U /l...{,;~}
The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232) review requests to
determine the need and justification for the change in terms of public health, safety, and general welfare, Please answer the
following questions as thoroughly as possible. Use additional space ifnecessary.
Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the
beginning of the applicable zoning district classification in the Zoning Ordinance. . ,
10"2..- r.(LPJC!:)!?~cQ ()'i.-V'T-f..<oe ~,~L It.8::cl~~ )'.p 4- MvI+( v'::,~ A-VZ'7..:-fJ
I>~ VALLC~J', ZJ;?/Ui""J] .T""," fll1<9{'O>'" r F,,7', cU'C-il ~,~
~f(J(lC.-+& L ~ z IPU>fYj )/U 704-Y 4-;1j:7.--..4,
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community
Plan. t\ . _I l' '..,-' A.,) c4('L~
~ '-z- r .PJ} ~ > t,. ex D':LJ ~ .....o:P~ I"\.-1..L{ ~ i '7 t~ ;0 112....L:l.-~ '} (~ l ~- . .
.4 N J- C-e M C-&,,,- l\,Il- -;. +0 <! is)/vU-n v.v Lf-J P 1,/-1--';
Please describe the impact(s) of the request on the property itself. the adjoining properties, and the surrounding area, as well as
the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue.
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08/21/2005 13:11
5408531017
WVWA
PAGE 02/03
11''- WATER Aur'rioRi,y
August 21, 2006
ENGINEERING SERVICES
Robert Saba
Courtesy Investment Group. LLC
630 Roanoke street
Salem, VA 24153
Fax - 540-375-6570
Northeast
County
Residential
Re: Availability No. 06-273
Williamson Road
Tax Map Number(s): 027.08-02-20.00 & 027.08-02-21.00
Dear Mr. Saba:
Public water can be provided by an eight-inch water main extension from the eight-inch
water main in Williamson Road. The owner would be responsible for complete
installation of the water main and all associated appurtenances. The Applicant will be
required to record the public water easement and provide proof of recordation prior to
any service construction. The easement must be a minimum of twenty (20) feet in width,
if it is not in the right-of-way. A hydraulic analysis must be submitted to the Authority
along with any plans for this subdivision,
The hydrant located at 8213 Reservoir Road has a static pressure of 50 psi, a residual of
15 psi and a flow of 821 GPM.
Sanitary sewer service will require an extension of the public sewer to a point adjacent to
all lots of this subdivision from the sewer main located in Williamson Road,
approximately 150 feet to the northeast of the subject property. It is uncertain if this
extension would serve all portiGns of the subject property. Since the service elevation of
the proposed building is uncertain, you will be required to ensure that there is a minimum
of two feet of fall from the building service elevation to the top of the sewer main, A
Sanitary Sewer Data Sheet will need to be submitted as part of the subdivIsion plans,
This sheet can be found on the Developers/Engineers page of the Western Virginia
Water Authority's website,
To proceed with service, please make payment at the Building Permit Office in the
Roanoke County Administration,Center at 5204 Bemard Drive, Make all checks payable
to "Roanoke County", Please take a copy of this letter when making payments at this
location.
Our Mission Is Clear
The Coulter BUilding
540-853-158B. 540-853-1017 (fax) .www,westernvawaW.org
08/21/2006 13:11
5408531017
WVWA
PAGE 03/03
Availability Letter Number 06-273
Page 2 of 2
If you should have any questions or need additional clarification of the above
information, please call me at 853-1588.
JVMljvm
Sincerely,
~~
Uttllty Planner
Connection Cost Summary
Fees Valid Until January 1,2007
Description Water (314") Sewer (6"
Connection Fees By Developer By Developer
(Public Service Lines)
Main Extension Fees By Developer By Developer
Availability Fees $3,600.00 $3,000.00
Meter Fees $250.00 N/A
Tap Fees Contact the Engineering Department when a tap letter is
needed for tying into the public rines
Pavement Repair Fee~ By Developer By Developer
Total Fees $3,850.00 per Town Home $3,000.00 per Town Home
State of Virginia
County of Botetourt to Wit:
The foregoin . t
gins rument was ackn I d
\. owe ged before me this 7 iL}.J.j
fto '2 i':,4j,\, 4- '- day of
My commission expires:
j'ifJl-.vo~ 2006 by
~Ld '\
yvvr-v--,,)
Notary Putfi} U
9 - 2..0' 2--aD~
Date
rp Qj9 f-~ c.z2.. s
::c RollJ 'i',AbA I 1\,\"z.)V\.?' U- o~ C-D0IrrSSj ()2D~f LL0
-J> "" ~ c;..'iL"-- J!, 'f ?:1-- cs;\ <;jL .- D K Ok^"' '" l "- lI-",v 1-"1 -y J?, 0 A i? 0 e 1"
-
)0PLJtJl~O')...,~ TO ~()L,LOy-:.i,vb::'
\ ) T'" i;h' l in U 1 \9t ~ -pI!." r .:> > '<..J) V!.:vV--'" r /VI E.d- IH
\l"-W i/.. 'v ~"-*" .tL~- I ~ 'fir. L w"-' C "-- i-l i p \ 4~ I iN
I /> n JJ~(f)J\J\,,,. \"t,:-) 'T'D?4: 1M'\- \.- .
5 ;j BSl~";..) -r I A v L-"6 V
Community Development
Planning & Zoning Division
NOTICE TO ApPLICANTS FOR REZONING, SUBDIVlSION WAIVER, PUBLIC STREET
WAIVER, OR SPECIAL USE PERMIT PETITION
PLANNING COMMISSION ApPLICA nON ACCEPTANCE PROCEDURE
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver or Special Use Permit petition ifnew or additional information is presented at the public
hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public
hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately
evaluate and provide written comments and suggestions on the new or additional information prior to the
scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance
shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information
and provide written comments and suggestions to be included in a written memorandum by planning staff to
the Planning Commission. The Planning Commission shall consult with planning staff to determine if a
continuance may be warranted.
POTENTIAL OF NEED FOR TRA.FFIC ANALYSES AND/OR TRAFFIC IJ\.1PACT STUDY
The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision Waiver,
Public Street Waiver, or Special Use Permit petition ifthe County Traffic Engineer or staff from the Virginia
Department of Transportation requests further traffic analyses and/or a traffic impact study that would be
beneficial in making a land use decision (Note: a list of potential land uses and situations that would
necessitate further study is provided as part of this application package).
This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic
analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff
and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance
and the newly scheduled public hearing date.
Effective date: April 19, 2005
6A-~A
f V f!> 9 IV \5\0..0
Name of Petition
9-l.2 - OG
Date
9
Ltz..-GA-L..
II L;" :::. c.!L. i f I, L D c'-'> '.7
TM.t:t; 0J, '1 ,og .....\..- D 2. -t--- 2.,D
beginning at 1 ;
thence N 39034'02" W a distance of
ence N 35040'58" E a distance of
_lence S 23003' 07" E a distance of
thence S 66054'55" W a distance of
which is the point of beginning,
having an area of
38833.90 square feet,
0.892 acres
206.24';
207.55';
305.38';
118.78';
r J'Vl f:t. 02;', 09 v 0 <. "V" l.- l
beginning at 4 ;
thence N 23003'07" W a
thence N 32027'42" E a
thence N 71041'06" E a
thence S 23059'34" E a
thence with a curve
turning to the right
with an arc length of 50.97',
with a radius of 2784.79',
with a chord bearing of S 69004'51" W,
Lth a chord length of 50.97',;
Lhence S 66054'55" W a distance of
which is the point of beginning,
having an area of
16224.57 square feet,
0.372 acres
distance
distance
distance
distance
of
of
of
of
305.38';
43.21';
12.10';
330.79';
2.18' ;
IARTICLE I I I
R-2 District
SEC. 30-42
R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT
Sec. 30-42-1
Purpose
(A) The purpose of the R-2, Medium Density District is to
establish areas in the County within the urban service area
where existing low-middle to middle density residential
development (one to six units per acre) is primarily
located and land areas which appear generally appropriate
for such development. These areas are consistent with the
Neighborhood Conservation land use category, and where
public services warrant, the Development land use category
as recommended in the Community Plan. This district is
intended to provide reasonable protection to existing
single family residential neighborhoods, while
accommodating a diversity of alternative housing options.
These areas are designated based on access to roads, sewer
and water, and schools with suitable capacity to
accommodate development at the stated density. Older
neighborhoods where smaller platted lot si zes exist are
also included where opportunities exist for additional in-
fill development.
Sec. 30-42-2
Permitted Uses
(A) The following uses are permitted by right subject to all
other applicable requirements contained in this Ordinance,
An asterisk (*) indicates additional, modified or more
stringent standards are listed in Article IV, Use and
Design Standards, for those specific uses.
1. Residential Uses
Accessory Apartment *
Home Occupation, Type I *
Kennel, Private *
Manufactured Home * (Amend. Ord 62795-10)
Manufactured Home, Emergency *
Residential Human Care Facility
Single Family Dwelling, Attached *
Single Family Dwelling, Detached (For Zero Lot Line
Option - *)
Single Family Dwelling, Attached and Detached,
(Cluster Subdivision Option -*)
ARTICLE III
R-2 District
Two Family Dwelling *
2. Civic Uses
Community Recreation *
Park and Ride Facility *
Public Parks and Recreational Areas *
Religious Assembly *
Utility Services, Minor
3. Miscellaneous Uses
Amateur Radio Tower * (Amended Ord. 82493-8)
(B) The following uses are allowed only by Special Use Permit
pursuant to Section 30-19. An asterisk (*) indicates
additional, modified or more stringent standards are listed
in Article IV, Use and Design Standards, for those specific
uses.
1. Residential Uses
Home Beauty/Barber Salon *
Townhouse *
2. Civic Uses
Adult Care Residences
Cemetery *
Crisis Center
Day Care Center *
Educational Facilities, Primary/Secondary *
Family Day Care Home *
Utility Services, Major *
3. Commercial Uses
Boarding House
Golf Course
4. Miscellaneous Uses
Outdoor Gatherings *
Sec. 30-42-3
Site Development Regulations
General Standards. For additional, modified, or more
stringent standards for specific uses, see Article IV - Use
and Design Standards.
ARTICLE III
R-2 District
(A) Minimum lot requirements
1. All lots served by private well and sewage disposal
systems:
a, Area: .75 acre (32,670 square feet)
b. Frontage: 90 feet on a publicly owned and
maintained street.
2. Lots served by either public sewer or water:
a. Area: 20,000 square feet
b. Frontage: 75 feet on a publicly owned and
maintained street.
3, Lots served by both public sewer and water:
a. Area: 7,200 square feet
b. Frontage: 60 feet on a publicly owned and
maintained street.
(B) Minimum setback requirements
1. Front yard:
a. Principal structures: 30 feet.
b. Accessory structures: behind the front
building line. (Amended Ord. 62293-12)
2. Side yard:
a. Principal structures: 10 feet
b. Accessory structures: 10 feet behind front
building line or 3 feet behind rear building
line.
3 . Rear yard:
ARTICLE III
R-2 District
a.
Principal structures: 25 feet
b.
Accessory structures: 3 feet
4. Where a lot fronts on more than one street, front yard
setbacks shall apply to all streets.
5. The expansion of a legally established nonconforming
structure into the required side or rear yard shall be
permi tted provided the expansion does not encroach
into the required yard any greater than the existing
encroachment. (Amended Ord. 42694-12)
(C) Maximum heiqht of structures
1. Height limitations:
a. Principal structures: 45 feet
b.
Accessory structures: 15
provided they comply
requirements for principal
feet, or
with the
structures.
25 feet
setback
(D) Maximum coveraqe
1.
Building coverage: 30 percent of the
for all buildings and 7 percent
buildings.
total lot area
for accessory
2. Lot coverage: 50 percent of the total lot area.
SEC. 30-43 ... 30-44
(RESERVED)
ARTICLE IV
Use Standards-Res.
j .
productive agricultural and forested lands
2. The applicant shall submit a preliminary plat in
accordance with Article II of the Roanoke County
subdivision Regulations. The following additional items
shall be required to accompany the preliminary plat:
a. All Primary and Secondary Conservation Areas
and other required open space areas to be
designated as permanent open space, shall be
mapped as conservation lots and noted on the
plat.
b. All deed restrictions and covenants applicable
to private streets, public services, open
space, and cluster subdivision lots.
c. The location of all building lots to be
conveyed.
3.
Once approval
the applicant
with Article
Regulations.
for the preliminary plat has been given,
shall submit the final plat in accordance
III of the Roanoke County Subdivision
Sec. 30-82-14 Townhouses
(A) Intent - It is the intent of this section that townhouses
be allowed in areas where they are or may be
appropriately intermingled with other compatible types of
housing. The purpose of the following design standards
is to ensure the efficient, economical, comfortable and
convenient use of land and open space and serve the
public purposes of zoning by providing an alternative to
conventional arrangements of yards and buildable areas.
(B) General standards:
1. All townhouse developments shall be served by public
sewer and water.
ARTICLE IV Use Standards-Res.
2. The facades of townhouses in a group shall be varied
by changed front yards and variations in design so
that no more than four abutting townhouses will have
the same front yard setback and the same or
essentially the same architectural treatment of
facades and roof lines.
3. The minimum separation between any building
containing a group of five or more townhouse units
shall be 40 feet from any other townhouse building.
The minimum separation between any building
containing a group of four or less townhouse units
shall be 20 feet from any other building containing
a group of four or less townhouses.
4. The height of all townhouses shall be limited to 45
feet. Accessory buildings shall not exceed 15 feet.
5. Accessory structures for townhouse units shall be
permitted only in rear yard areas and shall be no
larger than 10 feet by 10 feet in area.
6. Only one yard, either the front yard or the rear
yard, or in the case of an end unit, the side yard,
shall be improved with a driveway or other
impermeable surface intended for the storage of
motor vehicles or for access to a garage, or other
parking areas.
7. The maximum building and lot coverage requirements
applying to townhouses shall be computed for the
site of the entire development.
8. Public street frontage shall not be required for any
proposed lot of record platted for townhouse
development within R-3 and R-4 districts. In the AV
and R-2 districts, the applicant shall designate as
part of the special use permit application, the
location of any lot that is not proposed to front on
a public street. (Amended Ord. 42694-12)
ARTICLE IV Use Standards-Res.
9. provisions must be made for vehicular access and
turn around for regularly scheduled public service
vehicles such as trash collection
(C) Additional standards in the AV district:
1. Maximum gross density: 8 townhouse units per acre.
2. Minimum parcel size: 20,000 square feet for the
first dwelling unit, plus 5,445 square feet for each
additional unit.
3. Front yard setbacks for each group of townhouse
units: an average of 15 feet, and not be less than
10 feet for any individual townhouse unit. No
common parking area, common driveway or street
right-of-way shall be permitted within the required
front yard area.
4. A side yard setback of 15 feet shall be provided for
each end residence in any group of townhouses
adjoining a property boundary of the development, or
a street right-of-way, private drive, parking area
or walkway intended for the common use of townhouse
occupants.
5. Minimum rear yard setback: 25 feet.
6. Minimum lot size for individual townhouse lots:
2,000 square feet for interior lots and 2,500 square
feet for end lots.
7.
Minimum width for individual
feet, measured from center of
wall, or outside of end wall.
townhouse
wall to
lots:
center
20
of
8. Maximum number in a group or block of townhouses: 4
townhouse units.
9. The maximum building and lot coverage shall comply
with the requirements for the AV district.
ARTICLE IV Use Standards-Res.
10. When a townhouse development adjoins a single family
dwelling, a Type C buffer yard as described more
fully in Section 30-92 shall be provided.
(D) Additional standards in the R-2 district:
1. Maximum gross density: 12 townhouse units per acre.
2. Minimum parcel size: 7,200 square feet for the first
dwelling unit, plus 3,630 square feet for each
additional unit.
3 . Front yard setbacks for each group of townhouse
units: an average of 15 feet, and not be less than
10 feet for any individual townhouse unit. No
common parking area, common driveway or street
right-at-way shall be permitted within the required
front yard area.
4. A side yard setback of 15 teet shall be provided for
each end residence in any group of townhouses
adjoining a property boundary of the development.
Where a group of townhouses adjoin a private drive
or parking area or walkway intended for the common
use of townhouse occupants, the side yard setback
shall be 10 feet.
5. Minimum rear yard setback: 25 feet.
6. Minimum lot size for individual townhouse lots:
2,000 square feet for interior lots and 2,500 square
feet for end lots.
7. Minimum width for individual townhouse lots: 18
feet, measured from center of wall to center of wall
or outside end wall.
8. Maximum number in a group or block of townhouses: 10
townhouse units.
9. Maximum coverage for townhouse developments:
ARTICLE IV
Use Standards-Res.
a.
Building coverage: 35 percent
b.
Lot coverage: 60 percent
(E) Additional standards in the R-3 district:
1. Maximum gross density: 12 townhouse units per acre.
2. Minimum parcel size: 7,200 square feet for the first
dwelling unit, plus 3,630 square feet for each
additional unit.
3. Front yard setbacks for each group of townhouse
units: an average of 15 feet, and not be less than
10 feet for any individual townhouse unit. No
common parking area, common driveway or street
right-of-way shall be permitted within the required
front yard area.
4. A side yard setback of 15 feet shall be provided for
each end residence in any group of townhouses
adjoining a property boundary of the development.
Where a group of townhouses adjoin a private drive
or parking area or walkway intended for the common
use of townhouse occupants, the side yard setback
shall be 10 feet.
5. Minimum rear yard setback: 25 feet.
6. Minimum lot size for individual townhouse lots:
1,800 square feet for interior lots and 2,300 square
feet for end lots.
7. Minimum width for individual townhouse lots: 18
feet, measured from center of wall to center of wall
or outside end wall.
8. Maximum number in a group or block of townhouses: 10
townhouse units.
9. Maximum coverage for townhouse developments:
ARTICLE IV
Use Standards-Res.
a.
Building coverage: 40 percent
b.
Lot coverage: 65 percent
(F) Additional standards in the R-4 district:
1. Maximum gross density: 18 townhouse units per acre.
2. Minimum parcel size: 7,200 square feet for the first
dwelling unit, plus 2,420 square feet for each
additional unit.
3. Front yard setback for each group of townhouse
units: an average of 15 feet, and not less than 10
feet for any individual townhouse unit. Common
parking areas, driveways, and rights-of-way may be
permitted within the front yard setback.
4. A side yard setback of 15 feet shall be provided for
each end residence in any group of townhouses
adjoining a property boundary of the development.
Where a group of townhouses adjoin a private drive
or parking area or walkway intended for the common
use of townhouse occupants, the side yard setback
shall be 10 feet.
5. Minimum rear yard setback: 25 feet.
6. Minimum lot size for individual townhouse lots:
1,600 square feet for interior lots and 2,100 square
feet for end lots.
7. Fifty percent of the individual townhouse lots shall
be allowed to have a minimum width of 14 feet,
measured from center of wall to center of wall. The
remaining lots shall have a width greater than 14
feet.
8. Maximum number in a group or block of townhouses: 10
townhouse units.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 14,2006
ORDINANCE GRANTING A SPECIAL USE PERMIT TO CONSTRUCT
12 TOWNHOUSES IN THE R-2 ZONING DISTRICT ON 1.264 ACRES
LOCATED AT THE 8000 BLOCK OF WILLIAMSON ROAD (TAX MAP
NOS. 27.08-2-20 AND 27.08-2-21) HOLLINS MAGISTERIAL DISTRICT,
UPON THE PETITION OF CHRIS MCMURRY AND COURTESY
INVESTMENT GROUP f LLC
WHEREAS, Chris McMurry and Courtesy Investment Group, LLC has filed a
petition for a specfal use permit to construct 12 townhouses in the R-2 zoning district
located at the 8000 block of Williamson Road (Tax Map Nos. 27.08-2-20 and 27,08-2-
21) in the Hollins Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
November 7,2006; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on October 24, 2006; the second reading and public hearing on
this matter was held on November 14,2006.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a specfal use permit to Chris
McMurry and Courtesy Investment Group, LLC to construct 12 townhouses in the R-2
zoning district located at the 8000 block of Williamson Road in the Hollins Magisterial
District is substantially in accord with the adopted 2000 Community Plan, as amended,
pursuant to the provisions of Section 15,2-2232 of the 1950 Code of Virginia, as
amended, and said special use permit is hereby approved with the following conditions:
1
(1) Substantial conformance with the submitted conceptual plans dated
11/1/06 and prepared by McMurry Surveyors, Inc. to include the following: Type
A landscaping shall be installed at the northern property boundaries (bounding
parcel #27.08-2-30 and parcel #27,08-2-29); on the eastern property boundary, a
Type A buffer shall be installed along the eastern boundary (bounding parcel
#27,08-2-22) except at Lot #8 on the conceptual plan, where a modified Type A
landscape buffer shall be installed where width requirements will be a minimum
of 10 feet.
(2) Light poles shall be downward-facing, limited to a maximum height of 10
feet, and shall be of a style that conforms to the Williamson Road Hollins Village
Masterplan Design Guidelines,
(3) Signs adjacent to Williamson Road shall be limited to one (1) monument-
type sign,
(4) The townhouse groups shall incorporate staggered front and rear
setbacks so that no single group contains more than two (2) units with front and
rear setbacks.
2, That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
2
Zoning
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Roanoke County
Department of
Community Development
Applicants Name: Chris McMurry
Existing Zoning: R2
Proposed Zoning: R2
Tax Map Number: 027,08-02-20,21
Magisterial District: Hollins Area: 1.264 (0,892, 0,372) Acres
26 September, 2006 Scale: 1" = 1 00'
-
Future Land U$e
_ Conservation
11II Rural Presome
_ Rural Village
Villelle Cenler
Oe-.elopm"nl
NIllghboll1ood ConselV8tion
_ TfW1silion
_ Core
_ Princlpallnduslrial
-
Applicants Name: Chris McMurry
Existing Zoning: R2
Proposed Zoning: R2
Tax Map Number: 027.08-02-20,21
Magisterial District: Hollins Area: 1.264 (0.892,0,372) Acres
26 September, 2006 Scale: 1" '" 100'
Roanoke County
Department of
Community Development