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HomeMy WebLinkAbout10/10/2006 - Regular Roanoke County Board of Supervisors Agenda October 10, 2006 Good afternoon and welcome to our meeting for October 10, 2006. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. The meetings are now closed-captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: John M. Chambliss, Jr. Assistant County Administrator 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring October 22 through October 29, 2006, as Red Ribbon Week in the County of Roanoke, symbolizing a commitment to a drug-free lifestyle 2. Proclamation declaring October 8 through October 14, 2006, as Fire Prevention Week in the County of Roanoke D. BRIEFINGS 1 E. NEW BUSINESS 1. Adoption of a list of interstate and primary road projects and resolution to be presented at the Virginia Department of Transportation's (VDOT's) public hearing for the Fiscal Years 2008-2013 Six-Year Improvement Program. (Arnold Covey, Director of Community Development) F. FIRST READING OF ORDINANCES G. SECOND READING OF ORDINANCES H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Capital Improvement Program (CIP) Review Committee (Appointed by District) 3. Economic Development Authority I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - September 26,2006 2. Confirmation of committee appointment 3. Resolutions of appreciation to the following individuals upon their retirements: (a) Delores J. Bailey, Sheriff's Office, following twenty-five years of service (b) Clinton G. Jones, General Services Department, following ten years of service 4. Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 12-14,2006 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS 2 L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Future Debt Payment Reserve 5. Statement of the Treasurer's accountability per investment and portfolio policy as of September 30,2006 N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Richard C. Flora 2. Joseph P. McNamara 3. Joseph B. "Butch" Church 4. Michael W. Altizer 5. Michael A. Wray O. WORK SESSIONS (Training room - 4th Floor) 1. Work session to present draft recommendations for the Parks, Recreation and Tourism Master Plan. (Pete Haislip, Director of Parks, Recreation, and Tourism; Leon Younger, PROS Consulting) 2. Work session to consider adoption of a resolution for a legislative program for the 2007 Session of the Virginia General Assembly. (Paul Mahoney, County Attorney; Eldon James, Special Assistant for Legislative Relations) 3. Work session to discuss the following matters related to the financial status of Roanoke County. (Elmer C. Hodge, County Administrator) (a) Update on existing capital projects (b) Preliminary results of operations for June 30, 2006 (c) Update and general discussion on proposed capital projects P. CLOSED MEETING pursuant to the Code of Virginia Section 2.2-3711 A (3) discussion or consideration of the acquisition of real property for public purposes, namely Southwest County Library; Section 2.2-3711 A (1) discussion of the appointment of specific public officers, namely appointments to the Economic Development Authority; and Section 2.2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. 3 Q. CERTIFICATION RESOLUTION R. ADJOURNMENT TO TUESDAY, OCTOBER 24,2006 AT 12:00 P.M. FOR THE PURPOSE OF A JOINT MEETING WITH THE CITY OF ROANOKE AND THE ROANOKE VALLEY RESOURCE AUTHORITY, 5204 BERNARD DRIVE, SW, ROANOKE, VIRGINIA, 4TH FLOOR TRAINING ROOM. 4 ACTION NO. ITEM NO. t.- \ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 AGENDA ITEM: Proclamation declaring October 22 through October 29, 2006, as Red Ribbon Week in the County of Roanoke, symbolizing a commitment to a drug-free lif~;!yle Elmer C. Hodge ~ f:f~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION RAYSAC, the Roanoke Area Youth Substance Abuse Coalition, and the Blue Ridge Behavioral Healthcare have asked that the Board proclaim October 22 through October 29, 2006, as Red Ribbon Week. The red ribbon has been designated as the symbol of intolerance of the illegal use of drugs and a commitment to a drug-free lifestyle. Communities recognize the last week in October as Red Ribbon Week across the country. In the Roanoke Valley, a number of events are scheduled: ~ Many area elementary, middle and high schools will devote the entire week to the awareness of substance abuse and its dangers to our communities. There will be prizes awarded to each school level as well as prizes for winning poster and essay contests. ~ Sunday, October 29, at 7:00 p.m., at the Hotel Roanoke Conference Center, a Candlelight Vigil of Remembrance and Hope will be held to remember those whose lives have been affected by substance abuse. ~ A number of businesses and agencies throughout the region will display banners and ribbons in support of the campaign. Ms. Dina Hartley-Hunt, RA YSAC Coordinator, will be present to accept the proclamation at the Board meeting. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2006 PROCLAMATION DECLARING OCTOBER 22 THROUGH OCTOBER 29, 2006, AS RED RIBBON WEEK IN THE COUNTY OF ROANOKE, SYMBOLIZING A COMMITMENT TO A DRUG.FREE LIFESTYLE WHEREAS, the Red Ribbon Campaign was initiated in 1985 by the Virginia Federation of Communities for Drug-Free Youth; and WHEREAS, the red ribbon was designated as the symbol of intolerance of illegal drug use and a commitment to a drug-free lifestyle; and WHEREAS, a group of concerned citizens, parents, students, teachers, police officers, business people, judges, drug treatment providers, counselors, ministers, and other caring individuals have established the Roanoke Area Youth Substance Abuse Coalition (RA YSAC) to bring better coordination and development of substance abuse prevention programs and resources; and WHEREAS, RA YSAC and Blue Ridge Behavioral Healthcare have asked that the Board of Supervisors recognize Red Ribbon Week in Roanoke County and are promoting the Red Ribbon Campaign in the Roanoke Valley through a variety of activities. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim October 22 through October 29, 2006, as RED RIBBON WEEK in Roanoke County, Virginia, and encourage all of our citizens to join in the observances and activities of this event. ACTION NO. ITEM NO. C-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD ATTHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 AGENDA ITEM: Proclamation declaring October 8 through 14, 2006 as Fire Prevention Week in the County of Roanoke SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue Elmer C. Hodge ~ ~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke has been requested to recognize and proclaim October 8 through 14, 2006, as Fire Prevention Week in the County of Roanoke. During this time, we encourage citizens to participate in fire prevention activities at home, work, and school. In keeping with this year's theme "Prevent Cooking Fires: Watch What You Heat", we encourage all Roanoke County citizens to use proper care when cooking. Accepting the proclamation will be Rick Burch, Chief of Fire and Rescue, and Captain Gary Huffman, Fire Marshal. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2006 PROCLAMATION DECLARING OCTOBER 8 THROUGH OCTOBER 14, 2006, AS FIRE PREVENTION WEEK IN THE COUNTY OF ROANOKE WHEREAS, Roanoke County is committed to ensuring the safety and security of all those living in and visiting our county; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, the nonprofit National Fire Protection Association (NFPA) has documented through its research that cooking is the leading cause of home fires. One out of three home fires begins in the kitchen - more than any other place in the home; and WHEREAS, Roanoke County's first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Roanoke County's residents are responsive to public education measures and are able to take personal steps to increase their safety from fire; and WHEREAS, using proper care when cooking will have a positive effect on the home fire problem; and WHEREAS, each cooking fire that is prevented in Roanoke County is an opportunity to prevent painful injury and costly property damage; and WHEREAS, the 2006 Fire Prevention Week theme, "Prevent Cooking Fires: Watch What You Heat", effectively serves to remind us all of the simple actions we can take to stay safer from fire during Fire Prevention Week and year-round. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim October 8 through 14,2006, as FIRE PREVENTION WEEK in the County of Roanoke and urge the citizens of Roanoke County to heed the important safety messages of Fire Prevention Week 2006, and to support the many public safety activities and efforts of the Roanoke County Fire and Rescue Department. ACTION NO. ITEM NO. l= -I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 Adoption of a list of interstate and primary road projects and resolution to be presented at the Virginia Department of Transportation's (VDOT's) public hearing for the fiscal years 2008-2013 Six-Year Improvement Program AGENDA ITEM: SUBMITTED BY: Arnold Covey Director of Community Development Elmer C. Hodge cL- f/~ County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: ~~~ SUMMARY OF INFORMATION: The Commonwealth Transportation Board (CTB) is holding a public hearing to receive comments about which essential rail, public transportation, bicycle, pedestrian, and highway projects (primary and interstate roads) should be included in the fiscal years 2008- 2013 Six-Year Improvement Program (SYIP). This year's public hearing for the Salem District is scheduled for October 17, 2006, at the Salem Civic Center, Community Room, beginning at 6:00 p.m. and ending when all comments have been received. Listed below are: . Primary and interstate road projects that are currently in the VDOT fiscal year 2006- 2007 SYIP that the County recommends for the continuance of funding for planning and construction. . Primary and interstate road projects that are currently not funded in the VDOT 2006- 2007 SYI P that the County has identified as extremely important to its citizens and has a strong desire to see included in the SYIP. . Primary and interstate road projects that deserve consideration for spot improvements and inclusion in the SYIP. 1 A. Enclosed herein is a list of projects included in the fiscal year 2006-2007 VDOT SYIP that County staff and the Board of Supervisors recommend for continuance of funding for the planning and construction of said projects. Facility Rte # & Name: Interstate 73 Interstate 81 Rte. 11/460 (West Main St) Rte. 221 (Bent Mountain Rd) Bridge on Rte. 116 (Jae Valley Rd) Safety/Mobility Improvements Rte 220 From: Countywide Botetou rt Co. line Salem City limits Rte 735 (Coleman Rd) Over Back Creek Rte 419 (Electric Rd) To: Countywide Montgomery Co. line 0.10 mi west Rte 830 Rte 688 (Cotton Hill Rd) Over Back Creek Franklin Co. line Comments: In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to the resolution 120500-2 passed December 5, 2000 reaffirming the Board's support for 1-73. Upon compretion and approval of the Final Environmental Impact Statement, FHWA will issue a Record of Decision. Roanoke County continues to support VDOT's proposed plan to widen 1-81 from its present four lanes. We look forward to continuing our partnership with VDOT to develop regional cooperation for storm water detention facilities, potential utility crossings, and other design issues that could impact Roanoke County's future. Roanoke County continues to support the ongoing design for improvements in this important commercial and residential development area. Improvements will provide an increase in the level of service, bringing it up to standards required for the expected growth. Design has been approved by VDOT and the target advertisement date is July 2009. This project had been removed from the SYIP but was reinstated in FY 05-06. The residential development that has occurred/expected to occur within this area will place additional demands on the road system that is currently providing an inadequate level of service; safety issues need to be addressed. Currently no construction funds are allocated. The VDOT Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. We support continued funding of safety and mobility improvements and crossover closures and desire the continuance of that work. First phase is under construction and scheduled to be completed at the end of 2006. 2 B. Enclosed herein is a list of projects that are not included in the fiscal year 2006-2007 VDOT SYIP that County staff and the Board have identified as extremely important to the continued growth of Roanoke County and/or for safety improvements. County staff and the Board of Supervisors request that the following list of prioritized projects be included in the FY 2008-2013 VDOT SYIP: Facility Rte # & Name: Rte. 221 (Bent Mountain Rd) Rte. 11 (Williamson Rd) Rte. 115 (Plantation Rd) Rte. 220 (Franklin Rd) Rte. 116 (Jae Valley Rd) Rte. 460E (Challenger Ave) Rte. 419 (Electric Rd) From: Rte 688 (Cotton Hill Rd) Rte 117 (Peters Creek Rd) Roanoke City limits Rte 419 (Electric Rd) Roanoke City limits Roanoke City limits Salem City limits To: Rte 694 (Old Bent Mtn Rd) Roanoke City limits Rte. 11 (Williamson Rd) Franklin Co. line Franklin Co. line Botetourt Co. line Roanoke City limits (US 220) 3 Comments: Portions of Rte 221 have been funded for PE, County requesting RW and Construction funding for extension of project; much needed improvement project due to increasing residential demands on corridor Now that Route 11 has been widened from Plantation Road to Hollins College, this particular section of three-lane road remains to be improved. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Route 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles, is currently a three-lane with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. This two-lane section of Plantation Road is approximately 2.43 miles in length with numerous secondary road connections. Iffull funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. Increasing commercial and residential development and commuter traffic have placed transportation demands on this corridor. Additional lanes, improved vertical alignment, and/or spot improvements are needed. This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake: need to improve to provide safety and capacity (there is funding for the bridge in FY 05-06, need road improvements, as well). The continued residential, commercial, and industrial growth within this corridor has increased traffic demands. Need based on existing traffic volume, current and anticipated economic development, and accident history. Could focus on operational improvements (e.g. turn lanes, signal coordination, etc.) from Salem City limits to Rte 221; need to add capacity from Rte 221 to US 220. C. Enclosed herein is a list of projects that are not included in the fiscal year 2006-2007 VDOT SYIP that County staff and the Board feels deserve consideration for spot improvements. Facility Rte # & Name: Comments: Route 419 (Electric Road) Intersection improvements throughout corridor Route 118 (Airport Road) Construct left-turn lane at intersection with Rte. 623 (Dent Rd.) Route 24 (Washington A venue) Improvements at the intersection of William Byrd High School Route 311 (Catawba Valley Road) Construct left-turn lane at intersection with Route 864 (Bradshaw Road - Mason's Cove area) STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the list of projects and resolution to be presented at the Virginia Department of Transportation update hearing for the fiscal years 2008-2013 Six-Year Improvement Program on October 17, 2006. 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON OCTOBER 10, 2006 RESOLUTION REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION, VDOT, TO CONTINUE FUNDING PROJECTS CURRENTLY IDENTIFIED IN THE FISCAL YEAR 2006-2007 VDOT SIX. YEAR IMPROVEMENT PROGRAM AND TO ADOPT THE PRIORITIZED LIST OF INTERSTATE AND PRIMARY ROAD PROJECTS HEREIN IDENTIFIED AS "NOT INCLUDED IN THE FISCAL YEAR 2006-2007 VDOT SIX.YEAR IMPROVEMENT PROGRAM" FOR INCLUSION INTO THE FISCAL YEAR 2008-2013 SIX-YEAR IMPROVEMENT PROGRAM WHEREAS, the Six-Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms of transportation construction; and WHERAS, this program is updated annually to assist in the allocation offederal and state funds for interstate and primary roads. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the following projects identified as "included in the Fiscal Year 2006- 2007 VDOT Six-Year Improvement Program" are recommended for continuance of funding for the planning and construction of said projects. . Interstate 73 - In a letter dated June 3, 2001, the Board of Supervisors encouraged VDOT to work closely with the impacted citizens to address their concerns and mitigate any negative impacts to them. This is in addition to the resolution 120500-2 passed December 5, 2000 reaffirming the Board's support for 1-73. . Interstate 81- Roanoke County continues to support VDOT's proposed plan to widen 1-81 from its present four lanes. We look forward to continuing our partnership with VDOT to develop regional cooperation for storm water detention facilities, potential utility crossings, and other design issues that could impact Roanoke County's future. . Rte. 11/460 (West Main St) - From: Salem City limits, To: 0.10 mi west Rte 830, Technology Dr. - Roanoke County continues to support the ongoing design for improvements in this important commercial and residential development area. Improvements will provide an increase in the level of service, bringing it up to standards required for the expected growth. . Rte. 221 (Bent Mtn Rd) - From: Rte 735, Coleman Rd., To: Rte 688 Cotton Hill Rd. - This project had been removed from the Six-Year Improvement Program but was reinstated in FY 05-06. The residential development that has occurred/expected to occur within this area will place additional demands on the road system that is currently providing an inadequate level of service. . BridQe Replacement Rte. 116 (Jae Vallev Rd.) over Back Creek - The VDOT Salem Residency has notified staff that the bridge over Back Creek is in need of repair and we wish to offer our support for improvements to the approaches and bridge replacement. . Rte. 220 Safety/Mobility Improvements - We support continued funding of safety and mobility improvements and crossover closures and desire the continuance of that work. 2. That the following projects identified as "not included in the Fiscal Year 2006- 2007 VDOT Six-Year Improvement Program" have been identified, prioritized, and selected by the Board of Supervisors as extremely important to the growth of Roanoke County and/or for safety improvements and are requested to be included in the Fiscal Year 2008-2013 VDOT Six-Year Improvement Program. 1. Rte. 221 (Bent Mtn Rd) - From: Rte 688 (Cotton Hill Rd), To: Rte 694 (Old Bent Mtn Rd) - Portions of the Rte 221 corridor have been funded for Preliminary Engineering. Roanoke County is requesting Right-of-Way and Construction funding for the extension of the project to extend to the base of Bent Mountain. The much needed improvement project is due to increasing residential demands on corridor. 2. Rte. 11 (Williamson Rd) - From: Rte 117 (Peters Creek Rd), To: Roanoke City limits - Now that Rte 11 has been widened from Plantation Road to Hollins College, this particular section of three-lane road remains to be improved. Additionally, the existing bridge over Carvins Creek does not meet current standards, and the alignment of Florist Road with Rte 11 creates additional congestion and safety concerns. The existing section of road, 1.52 miles in length, is currently a 2 three-lane road with the center lane used for turning movements. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. 3. Rte. 115 (Plantation Rd) - From: Roanoke City limits, To: Rte. 11 (Williamson Rd) - This two-lane section of Plantation Road is approximately 2.43 miles in length with numerous secondary road connections. If full funding were not available, various spot improvements, such as turn lanes, alignment and grade improvements would help with safety issues. Additional land is available along the road for future development, which will increase traffic and construction costs in the future. 4. Rte. 220 (Franklin Rd) - From: Rte 419 (Electric Rd), To: Franklin Co. line -Increasing commercial and residential development and commuter traffic have placed transportation demands on this corridor. Additional lanes, improved vertical alignment, and/or spot improvements are needed. 5. Rte. 116 (Jae Vallev Rd) - From: Roanoke City limits, To: Franklin Co. line - This road is serving the growing commuter traffic from Franklin County and recreational traffic to Smith Mountain Lake. We need to provide safety and capacity to its users (Note: there is funding for the bridge on Rte 116 in FY 05-06; however need road improvements, as well). 6. Rte. 460 (Challenf/er Ave) - From: Roanoke City limits, To: Botetourt Co. line - The continued residential, commercial, and industrial growth within this corridor has increased traffic demands. 7. Rte. 419 (Electric Rd) - From: Salem City limits, To: Roanoke City limits (US 220) - The need is based on existing traffic volumes, current and anticipated economic development, and accident history. Could focus on operational improvements (e.g. turn lanes, signal coordination, etc.) from Salem City limits to Rte 221; need to add capacity from Rte 221 to US 220. 3. That the following projects identified as "not included in the Fiscal Year 2006- 2007 VDOT Six-Year Improvement Program" are recommended for spot improvements and for inclusion in the Fiscal Year 2008-2013 VDOT Six-Year Improvement Program. 3 . Route 419 (Electric Road) -Intersection improvements throughout corridor . Route 118 (Airport Road) - Construct left-turn lane at intersection with Rte. 623 (Dent Rd.) . Route 24 (Washington Avenue) - Improvements at the intersection of William Byrd High School . Route 311 (Catawba Vallev Road) - Construct left-turn lane at intersection with Route 864 (Bradshaw Road - Mason's Cove area) 4 ACTION NO. ITEM NO. 41- :1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board Elmer C. Hodge [elf County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) The four-year term of Richard L. Williams will expire on October 24, 2006. 2. Capital Improvement Program (CIP) Review Committee (Appointed by District) Supervisor Flora has requested that Steven A. Campbell be appointed to represent the Hollins Magisterial District for a one-year term which will expire on August 31, 2007. Confirmation of this appointment has been placed on the consent agenda. 3. Economic Development Authority The four-year terms of Craig W. Sharp and Allan Robinson, Jr. expired on September 26,2006. A closed meeting has been scheduled to discuss these appointments. JI-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2006 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 10, 2006, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes - September 26,2006 2. Confirmation of committee appointment 3. Resolutions of appreciation to the following individuals upon their retirements: (a) Delores J. Bailey, Sheriff's Office, following twenty-five years of service (b) Clinton G. Jones, General Services Department, following ten years of service 4. Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 12-14, 2006 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 ACTION NO. ITEM NO. -r:-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 AGENDA ITEM: Confirmation of committee appointment SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge a:tI County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (Appointed by District) Supervisor Flora has requested that Steven A. Campbell be appointed to representthe Hollins Magisterial District for a one-year term which will expire on August 31, 2007. Confirmation of his appointment has been added to the consent agenda. ACTION NO. ITEM NO. ~ ~ ( , . {' , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10,2006 AGENDA ITEM: Resolutions of appreciation to the following individuals upon their retirements: (1) Delores J. Bailey, Sheriffs Office, following twenty-five years of service (2) Clinton G. Jones, General Services Department, following ten years of service SUBMITTED BY: Brenda J. Holton Deputy Clerk to the Board APPROVED BY: Elmer C. Hodge Ed County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following County personnel retired on October 1, 2006, and have requested that their resolution of appreciation be mailed: (1) Delores J. Bailey, Sheriff's Office (2) Clinton G. Jones, General Services Department STAFF RECOMMENDATION: It is recommended that the Board approve the attached resolutions and direct the Deputy Clerk to mail them to the retirees with the appreciation of the Board members for their many years of service to the County AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DELORES J. BAILEY, SHERIFF'S OFFICE, UPON HER RETIREMENT AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Delores J. Bailey was first employed by Roanoke County on July 1, 1980, as a Deputy Sheriff in the Sheriff's Office; and also served as a Deputy Sheriff- Master Deputy; and WHEREAS, Deputy Sheriff Bailey retired from Roanoke County on October 1 , 2006, after twenty-five years and seven months of service; and WHEREAS, the public safety of Roanoke County citizens is assured by dedicated employees such as Deputy Sheriff Bailey; and WHEREAS, Deputy Sheriff Bailey, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DELORES J. BAILEY for more than twenty-five years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2006 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CLINTON G. JONES, GENERAL SERVICES DEPARTMENT, UPON HIS RETIREMENT AFTER TEN YEARS OF SERVICE WHEREAS, Clinton G. Jones was first employed by Roanoke County on August 5, 1996, as a solid waste equipment operator in the General Services Department; and WHEREAS, Mr. Jones retired from Roanoke County on October 1, 2006, after ten years and two months of service; and WHEREAS, Mr. Jones was an outstanding and extremely dependable employee who exemplified the highest standards of positive public service; and WHEREAS, Mr. Jones, through his employment with Roanoke County, has been instrumental in improving the quality of life for his fellow employees and citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CLINTON G. JONES for more than ten years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. ACTION NO. 1 '-I ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 AG ENDA ITEM: Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 12-14,2006 SUBMITTED BY: Diane S. Childers, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge ECII County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties (VACo) annual conference will be held November 12- 14,2006. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the annual business meeting on TUElsday, November 14. The voting credentials form must be submitted to VACo by November 1, 2006. All members of the Board of Supervisors are planning to attend the conference this year. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors designate Chairman Wray to serve as Roanoke County's voting delegate and that the voting credentials form be forwarded to VACo. If Chairman Wray is unable to attend the business meeting, the Board designates Vice-Chairman McNamara to serve as its alternate delegate. M-l GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount % of General Amount Unaudited Balance at June 30, 2006 $13,281,742 8.08% Balance at October 10, 2006 13,281,742 8.08% Note: On December 21, 2004, the Board of Supervisors adopted a policy to maintain the General Fund Unappropriated Balance for 2006-07 at a range of 8%-9% of General Fund Revenues 2006 - 2007 General Fund Revenue $164,315,790 8% of General Fund Revenues $13,145,263 9% of General Fund Revenues $14,788,421 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge [eJ/ County Administrator M-a COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Unaudited Balance at June 30, 2006 Amount $5,834,217.50 Balance at October 10, 2006 $5,834,217.50 $5,000,000 of this reserve is being used to upgrade Public Safety Radio System Maior County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited Balance at June 30, 2006 $679,628.00 2006-07 Capital Improvements Program-New County Garage (500,000.00) Balance at October 10, 2006 $179,628.00 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge tC/l County Administrator RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2006 From 2006-2007 Original Budget July 11, 2006 Appropriation to hire County Gypsy Moth Program, Inc. to serve as the Gypsy Moth Coordinator July 11, 2006 Appropriation for Legislative Liaison Balance at October 10, 2006 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge fell County Administrator M<3 Amount $ 23,297.00 100,000.00 ($10,000.00) ($18,000.00) $ 95,297.00 FUTURE DEBT PAYMENT RESERVE COUNTY OF ROANOKE, VIRGINIA Unaudited Balance at June 30, 2006 FY 2006-2007 Original budget appropriation Less increase in debt service Add Economic Development Dropoff FY 2006-2007 Annual Capital Contribution Cou nty Schools Balance at October 10, 2006 2,000,000 (3,079,903) 811,000 600,000 600,000 Submitted By Rebecca E. Owens Director of Finance Approved By Elmer C. Hodge tell County Administrator M-LI $ 5,941,772 (268,903) 1,200,000 $ 6,872,869 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE:October 10,2006. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of September 30, 2006. AMENDED: SUMMARY OF INFORMATION: GOVERNMENT: SUNTRUST/ALEXANDER KEY SUNTRUST/ALEXANDER KEY CONTRA SUNTRUST SECURITIES SUNTRUST SECURITIES CONTRA 71,219,836.36 (186,914.25) 10,040,000.00 (31,862.40) 81,041,059.71 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION (G.O.) 6,351,785.41 6,351,785.41 MONEY MARKET: BRANCH BANKING & TRUST SALEM BANK & TRUST SUNTRUST/ALEXANDER KEY SUNTRUST SECURITIES SUNTRUST SWEEP WACHOVIA 2,098,073.56 1,150,040.19 9,268,371.17 2,982,620.32 2,031,168.17 2,467,100.02 19,997,373.43 US-TREASURY BILLS/NOTES: SUNTRUST/ALEXANDER KEY TOTAL 10,961,218.98 10,961,218.98 118,351,437.53 08/07/06 ACTION NO. ITEM NO. O-l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 Work session to present draft recommendations for the Parks, Recreation and Tourism Master Plan AGENDA ITEM: SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism Elmer C. Hodge ECIf County Administrator APPROVED BY: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session has been scheduled to provide additional information with regard to the Parks, Recreation, and Tourism Master Plan. Leon Younger from PROS Consulting, Inc. will discuss key issues and provide a number of recommendations. Some of the key issues he will address, as determined through community surveys, public meetings and focus groups, include: . Core recreation programs and services . Operational policies . Day-to-day and long-term maintenance plans Mr. Younger will also present various financial strategies for consideration as the ten-year Master Plan is implemented. ACTION NO. ITEM NO. ()-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 AGENDA ITEM: Work session to consider adoption of a resolution for a legislative program for the 2007 Session of the Virginia General Assembly SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: County staff has worked with your legislative liaison to develop a tentative list of items for the Board's consideration in developing Roanoke County's legislative program for the 2007 session of the Virginia General Assembly. This list is based upon Board member comments at the June 27, 2006, work session and from items that have arisen since that date. These items are as follows: 1. Law enforcement training academy: (a) Remove the moratorium on the creation of new independent academies or provide a waiver for Roanoke County (b) Amend S9.1-106 to allow the assessment of certain court fees to support a training academy 2. Explore Park: $300,000 for operating expenses, 2nd year of the biennium 3. Request the Governor to include start-up costs for the Western Virginia Regional Jail in the budget for the 2008 Session 1 At the previous work session the Board rejected any consideration of seeking authority to impose road impact fees on new development. With the failure of the General Assembly to address transportation issues at the recently concluded special session, does the Board wish to revisit this issue? Also, the Board rejected seeking authority to tax tobacco products since the County has been unable to find a local legislator to patron such legislation on behalf of the County. I have attached for your review the legislative resolution that the Board adopted last year for the 2006 session. STAFF RECOMMENDATION: It is recommended that the Board review these proposed legislative items and add any additional items that it deems appropriate. A draft resolution is attached for your review. If it reflects your priorities, then it shall be placed upon your October 24, 2006, consent agenda for adoption. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 25,2005 RESOLUTION 102505-3 ADOPTING A LEGISLATIVE PROGRAM FOR THE 2006 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 2006 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2006 session of the Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2006 session of the Virginia General Assembly for its favorable consideration and adoption. 1) Approve an amendment to the Roanoke County Charter as follows: Sec. 2.02 - Taxing powers. - In addition to the powers granted by other sections of the charter and general law, the county shall have the additional power to levy and collect taxes on cigarettes and tobacco products, pursuant to Section 58.1-3832 of the Code of Virginia. 2) Support the JLARC recommendations to address the shortfall in state funding for K-12 education and to fully fund the state Board of Education proposals. The estimated annual cost of funding both the JLARC recommendations and Board of Education proposals is $870 Million. 3) Support tax restructuring that grants localities additional revenue authority and increases local revenue diversification. Oppose efforts to Ilmit or restrict local taxing authority and revenues, whether by restricting assessment authority or tax rates, exempting portions of fair market value increases, or other property tax limitations. 4) Support amending Sec. 33.1-72.1 to authorize counties to allow private roads not built to VDOT standards under local subdivision and zoning ordinances and still participate in the rural addition program with no financial loss or penalty. 5) Support additional state funding for transportation, and in particular, funding for improvements to 1-81, and funding for passenger and freight rail improvements. 6) Support Telecommunications Tax restructuring so long as it protects the long-term fiscal interests of local governments and ensures a modern communications service tax policy that treats all corporate competitors equitably. Local governments must be guaranteed expanding communications service tax revenues in exchange for local right of entry and regulation, adequate consumer protection and services, and efficient local public safety E-911 call center operations. 7) Oppose the elimination of local cable television franchising authority. Where competition exists in a locality and where competing services reach a majority of citizens in a locality, then the competitive free market should be the major regulator of the quality and price of cable lV services. Basic elements should be preserved, including revenues to localities, sufficient tools to ensure quality of services expected by citizens, services such as PEG channels and facilities to provide such channels, and internet and cable to public facilities 2 8) Amend Sections 16.1 ~69.48 and 15.2-1716 to provide that the reimbursement of expenses incurred by localities in responding to DUI and other traffic incidents may be collected as a fee in the criminal or traffic infraction proceedings, and that such fee be paid directly into the treasury of the locality. 9) Support amending Section 9.1-106 to allow Roanoke County to charge a processing fee in criminal or traffic proceedings to support a criminal justice training academy. II. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to Senator John S. Edwards, Senator Brandon Bell, Delegate H. Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin; Mary F. Parker, Roanoke City Clerk; Members of the Roanoke City Council; Forest Jones, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley-Alleghany Regional Commission, and the Virginia Association of Counties. On motion of Supervisor Flora to adopt the resolution with Item 4 amended to state: "Support amending Sec. 33.1-72.1 to authorize counties to allow private roads nat built ta VDOT standards under local subdivision and zoning ordinances and still participate in the rural addition program with no financial loss or penalty." The motion carried by the following recorded vote: AYES: Supervisors McNamara, Church, Wray, Flora, Altizer NAYS: None 3 A ~py TESTE: JOeo J \~, f);ldMf)) Diane S. Childers, CMC Clerk to the Board of Supervisors cc: File The Honorable John S. Edwards, Senator The Honorable Brandon Bell, Senator The Honorable Morgan Griffith, Delegate The Honorable Onzlee Ware, Delegate The Honorable William Fralin, Delegate The Honorable Bruce F. Jamerson, Clerk of the House of Delegates The Honorable Susan Clarke Schaar, Clerk of the Senate Paul M. Mahoney, County Attorney Eldon James, Legislative Liaison Mary F. Parker, Clerk, Roanoke City Council Roanoke City Council, Members Forest Jones, Clerk for Salem City Council Salem City Council, Members Darleen Bailey, Clerk, Vinton Town Council Vinton Town Council, Members Wayne Strickland, Executive Director, Roanoke Valley-Alleghany Regional Commission James D. Campbell, Executive Director, Virginia Association of Counties I hereby certify that the foregoing is a true and correct copy of Resolution 102505-3 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, October 25,2005. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2006 RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 2007 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 2007 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2007 session of the Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2007 session of the Virginia General Assembly for its favorable consideration and adoption. 1. Law enforcement training academy: (a) Remove the moratorium on the creation of new independent academies or provide a waiver for Roanoke County (b) Amend 99.1-106 to allow the assessment of certain court fees to support a training academy 2. Explore Park: $300,000 for operating expenses, 2nd year of the biennium 3. Request the Governor to include start-up costs for Western Virginia Regional Jail in the budget for the 2008 Session II. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to Senator John S. Edwards, Senator Brandon Bell, Delegate H. Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin; Mary F. Parker, Roanoke City Clerk; Members of the Roanoke City Council; Forest Jones, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley-Alleghany Regional Commission, and the Virginia Association of Counties. 2 ACTION NO. ITEM NO. ()-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 2006 SUBMITTED BY: Work session to discuss the following matters related to the financial status of Roanoke County: (a) Update on existing capital projects (b) Preliminary results of operations for June 30, 2006 (c) Update and general discussion on proposed capital projects Elmer C. Hodge d ;{/~ County Administrator AGENDA nEM: COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATiON: This time has been set aside to discuss the following items: 1. Update on existing capital projects: a. Public Safety Building (Dan O'Donnell, Assistant County Administrator) b. Regional Jail (John Chambliss, Assistant County Administrator) 2. Preliminary results of operations for June 30, 2006 (Rebecca Owens, Director of Finance) 3. Update and general discussion on proposed capital projects a. Multi-generational center b. Garage c. Library d. Radios e. Land for North County fire station Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 10, 2006 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code otVirginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.